March 21, 2023
Police Department
DATE: March 21, 2023
TO: Mayor Martinez and Members of the City Council
FROM:
Bisa French, Chief of Police
Subject:
Sole-Source contract with Veritone, Inc. for Software and Conversion Services as they relate to the State of
California’s Department of Justice requirements
regarding Racial and Identity Profiling Act (RIPA) data.
FINANCIAL IMPACT: The funding of $25,000 for Fiscal Year 2022-2023 will come from the Police Department’s approved budget and
the balance of $20,000 will be budgeted for accordingly in subsequent years - 01191021-400209.
PREVIOUS COUNCIL
ACTION:
07/26/2022
STATEMENT OF THE
ISSUE:
The California Department of Justice requires data to be submitted as part of the Racial and Identity Profiling Act (RIPA). In order to comply with Assembly Bill 953 (AB
953), officers must complete a report and send it to the California Department of Justice.
RECOMMENDED ACTION:
APPROVE a sole-source contract with Veritone, Inc. for
software and conversion services related to the Racial
and Identity Profiling Act reporting requirements, for a total not to exceed $45,000, for the term beginning March 21, 2023 through March 21, 2026 – Police Department
(Chief Bisa French 510-621-1802).
AGENDA
REPORT
March 21, 2023
DISCUSSION:
Assembly Bill 953 (Weber 2016), the Racial and Identity Profiling Act (RIPA) requires that law enforcement agencies collect stop data and reporting that information to the California Department of Justice, Office of the Attorney General. The data elements required to be collected and reported includes the date, time, and duration of the stop, location of stop, perceived race or ethnicity of person stopped, perceived gender of person stopped, perceived age of the person stopped as well as a number of other informational categories derived from an officer’s perceived knowledge of the suspect prior to any interaction. Once collected, each law enforcement agency is responsible for ensuring that no personally identifiable information (PII) is included in the data set. Next, this information must be securely transmitted to the California State Department of Justice.
Veritone’s software will be able to automatically find, analyze, and flag inconsistent data and move it to review. Once all reviews are completed, the correct data will be sent to the California Department of Justice through Veritone’s software server without any input by PD personnel.
Under SB 90, local governments may request that the State appropriate funds for legislation that contains mandated costs. If the State Legislature imposes a mandate containing an appropriation, the State Controller is required to process and pay local agencies’ reimbursement claims. In the event a mandate is passed with no appropriation, local agencies may pursue their reimbursement rights through the Commission on State Mandates. Veritone’s software can track the interaction time for each report entered by an officer (and the review time); therefore, Richmond PD may be able to use the time tracking data embedded in the software as support for its claim for State reimbursement.
A sole-source form was used to secure the contract with Veritone because Veritone is the only vendor that can analyze past data, submit the reports to the DOJ on our behalf without additional input from PD personnel, and the only vendor that can track the time required by PD personnel for reimbursement.
DOCUMENTS ATTACHED:
Attachment 1 – Standard Contract
Attachment 2 – Sole Source Form