March 21, 2023
Information Technology
DATE: March 21, 2023
TO: Mayor Martinez and Members of the City Council
FROM:
Daniel Chavarria, Director of Public Works
Sue Hartman, Director of Information Technology
Subject:
Sole-Source Contract with Contra Costa Electric
FINANCIAL IMPACT: Funding is allocated from the Information Technology operating budget (account 01261017-400702).
PREVIOUS COUNCIL
ACTION:
None
STATEMENT OF THE
ISSUE:
The City of Richmond needs emergency repair and
maintenance of the City Hall backup generator transfer
switch to protect essential technology equipment.
RECOMMENDED ACTION:
APPROVE a sole-source contract with Contra Costa
Electric in an amount not to exceed $26,500, for
emergency repair and maintenance of the City Hall
backup generator transfer switch, with a term from March 22, 2023 through June 30, 2023 – Information
Technology (Sue Hartman 510-620-6874/Daniel
Chavarria 510-620-5478).
DISCUSSION:
As part of the Civic Center retrofit in 2009, Contra Costa Electric participated in the installation of the City’s backup generator in support of the 440 and 450 Civic Center Plaza buildings. This backup generator manages and supports sustainable power during a power outage including the City’s essential technology related equipment. The current backup generator transfer switch has experienced multiple failures and requires AGENDA
REPORT
March 21, 2023
repair and maintenance. Without this repair, the City’s technology infrastructure is at high risk for failure.
Due to unplanned Pacific Gas and Electric (PG&E) power outages, the City of Richmond's technology infrastructure has been exposed to great risk. Current technology equipment can be damaged during a power outage that, due to supply chain demands for replacement equipment, could cause long term outages including equipment in support of public safety operations.
City staff recommends approval of this contract to repair and maintain the backup generator transfer switch to provide sustainable power to the City’s technology infrastructure.
DOCUMENTS ATTACHED:
Attachment 1 – Contract with Contra Costa Electric
Attachment 2 – Sole Source
Attachment 3 – IT Purchase Authorization Form