CITY OF RICHMOND, CA CLASS CODE: PR-315
ESTABLISHED: 07/12/06
GROUP: EXEMPT MGMNT.
FLSA: EXEMPT
SENIOR ASSISTANT TO THE MAYOR
DEFINITION
Under general direction, provides an alytical, administ rative, and related management support to the Mayor. Perfor ms specialized work including, but not limited to review and analysis of issues, policy, legisl ation, budget, statistical and financial reports. Acts as community liaison and media representative for the Mayor. Prepares a wide variety of writte n materials, including resolutions and proclamations on behalf of the Mayor. This is an exempt, at-will position that serves at the pleasure of the Mayor.
DISTINGUISHING CHARACTERISTICS
This is a classification that is unique to the Mayor in that the nature, diversity and scope of responsibilities originating from the Mayor’s office require the frequent use of discretion, initiative, and independent judgment, as actions can have a significant effect upon Cit y operations or public relations activities.
Responsibilities include r egular contact with governm ent officials, the City Council, board or commission members, representatives of business or community organizations, the public, and various City staff.
EXAMPLES OF DUTIES - (Illustrative Only)
1. Analyzes programs, policies, proposal s, departmental reports, legislation and budgets, relevant to the issues and activities of the City's residents.
2. Develops policy in keeping with the priorities and goals of the Mayor, in meeting the needs of the community at large.
3. Manages and coordinates implement ation of Mayor's policies and programs.
4. Plans and organizes comp lex administrative, anal ytical, legislative and fiscal studies.
5. Prepares a wide variety of oral, visual, and wri tten materials including presentations, reports, resolutions, legislative critiques and public information materials for the media and public.
CITY OF RICHMOND, CA
SENIOR ASSISTANT TO THE MAYOR
6. Represents the Mayor in meetings, including presentations to the City Manager, City Council members, departm ent heads, representatives of local, regional, state and federal governments, other public agency personnel, business, professional, and community organizations, the media and the public.
7. Acts as the Chief of Staff; directs the work of support staff; manages the workload of the Mayor's office; prioritizes projects, and conducts research.
8. Represents the Mayor in sensit ive policy matters which involve a comprehensive and detailed understanding of issues affecting the City.
9. Receives and screens visitors, requests, emails, letters and telephone calls to the Mayor's office, providing information and responses, that requires the use of discretion, tact, political sensitivity and judgment.
10. Develops and maintains contacts and cooperative working relationships with members of business and communi ty groups, the media and various public and private organizations.
11. Initiates community outreach to identify issues, problems, trends and barriers relevant to the programs, policies and goals of the Mayor's office.
12. Confers with City staff at all levels and in all departments as required by assignment.
13. Coordinates and arranges appoint ments and meetings for the Mayor and prepares agendas, presentations and support materials as required.
MINIMUM QUALIFICATIONS
Skill in:
• Providing varied, res ponsible and often confid ential administrative assistance to the Mayor and associated administrative staff. • Working efficiently under pre ssure with frequent interruptions. • Using initiative and independent judgm ent with established guidelines. • Analyzing and resolving administr ative situations and problems. • Organizing work, setting priorities , and meeting critical deadlines. • Composing correspondence independently or from brief instructions.
CITY OF RICHMOND, CA
SENIOR ASSISTANT TO THE MAYOR
• Planning and organizing comple x administrative functions. • Operating common office equipment, including a word processor and personal computer; underst anding and carrying out oral and written instructions.
• Establishing and maintaining cooperative and effective relationships with those contacted in the course of work.
Knowledge of:
• Principles, practices, and methods of administrative, organizational, legislative, economic, policy, and procedural analysis; municipal government functions and organization.
• Principles and organization of regional, state and federal government. • Public administration principles and pr actices; wide variety of issues and trends affecting public policy; public relations techniques and resources; oral and written communication, and problem resolution techniques. • Community outreach techniques; community-based organizations and resources.
• Interpersonal relations; statisti cal research methods; public budget process, controls and methods.
• Modern management theory; word pr ocessing, spreadsheet, PowerPoint presentation, database management, desktop publishing and project management software programs. Basic supervisory techniques and public discipline/grievance process and procedure.
EDUCATION/EXPERIENCE
Any combination of educat ion, experience and training which would be likely to provide the required knowledge, skills and abilities listed above. A typical way to obtain this would be graduati on from high school and five (5) years of full-time stenographic, secretarial, cler ical or administrative s upport work or graduation from a four (4)-year college.