March 7, 2023
Public Works
DATE: March 7, 2023
TO: Mayor Martinez and Members of the City Council
FROM:
Daniel Chavarria, PE, Director of Public Works
Carl Capistrano, Facilities Maintenance Superintendent
Subject:
Contract with Security Signal Devices, Inc.
FINANCIAL IMPACT: The funds expended for this contract will be from budgeted fiscal years 2022-2023 through 2024-2025.
Department of Public Works (01232531- 400218)
PREVIOUS COUNCIL
ACTION:
November 21, 2017
STATEMENT OF THE
ISSUE:
The Department of Public Works is seeking approval of
the contract with Security Signal Devices, Inc. for
intrusion and fire alarm maintenance and monitoring
services for City buildings.
RECOMMENDED ACTION:
APPROVE a contract with Security Signal Devices, Inc.
for intrusion and fire alarm maintenance and monitoring services for City buildings, in an amount not to exceed $450,000, over a three-year period beginning March 21,
2023, and ending March 21, 2026, with an option to
extend an additional two years, in a total amount not-to- exceed $300,000 for the additional two-year period –
Public Works Department (Daniel Chavarria 510-620-
5478/Carl Capistrano 510-620-6896).
AGENDA
REPORT
March 7, 2023
DISCUSSION:
The City contracts for intrusion and fire alarm maintenance and monitoring services at all City buildings. On October 6, 2022, a Request for Proposal (RFP) for these services was solicited via Bids Online. Five-hundred fifty (550) vendors were notified of this posting. On November 8, 2022, three proposals were received and evaluated.
Company
Experience
40 Points
RFP
Responses
30 Points
Pricing
30 Points Total Points
Community Fire
Protection 23 18 20 61
First Alarm 29 25 27 81
Security Signal Devices 40 27 23 90
Security Signal Devices, Inc. (SSD) has been the City’s contractor for intrusion and fire alarm maintenance and monitoring services for the past several years. Their systems are 100 percent compatible with City buildings. SSD has the history and experience to address and resolve our issues, providing fast and immediate service.
City staff recommends approval of a contract with SSD for intrusion and fire alarm maintenance and monitoring services, with a term beginning March 21, 2023, and ending March 21, 2026. The contract with SSD for intrusion and fire alarm maintenance and monitoring services is requested in an amount not-to-exceed $450,000 over a three-year period, with an option to extend an additional two years in an amount not-to- exceed $300,000.
DOCUMENTS ATTACHED:
Attachment 1 – Security Signal Devices, Inc. Contract
Attachment 2 – Request for Proposal
Attachment 3 – Response to Request for Proposal
Attachment 4 – Bids Online Project Report