Attachment 6
Position Control Listing FY22-23
Baseline FY23 position control, with pre-Mid Year changes in yellow; and additional Mid-Year requests in green
Department Adopted
FY2022-23
Changes
thru
3/14/23
Current
FY2022-23
(thru
3/14/23)
Mid-Year
Adj't
Mid-Year
FY22-23
# that are
Vacant
(3/16/23)
Notes
*Vacancy rate calculation doesn't include the new proposed positions in the Mid-Year review
MAYOR'S OFFICE
Mayor 1.0 1.0 1.0
Assistant Admin Analyst 1.9 -0.9 1.0 1.0
Management Analyst II 1.0 1.0 1.0 2.0 1.0
Additional position requested
Secretary to the Mayor +1 1.0 1.0
Total Full-Time Equivalents (FTEs) 3.9 0.1 4.0 1.0 5.0 1.0
CITY COUNCIL
Assistant Administrative Analyst 0.0 0.0 1.0 1.0 1.0 Additional position requested Councilmember 6.0 6.0 6.0
Project Coordinator 1.0 1.0 1.0
Total Full-Time Equivalents (FTEs) 7.0 7.0 1.0 8.0 1.0
CITY CLERK'S OFFICE
City Clerk 1.0 1.0 1.0
Deputy City Clerk 3.0 3.0 3.0
Total Full-Time Equivalents (FTEs) 4.0 4.0 4.0
CITY ATTORNEY'S OFFICE
Admin Services Analyst 1.0 1.0 1.0
Assistant City Attorney 2.0 2.0 2.0 1.0
Chief Assistant City Attorney 1.0 1.0 1.0
City Attorney 1.0 1.0 1.0 1.0
Contractor In Place (not included in vacancy rate)
Office Specialist 1.0 1.0 1.0
Law Office Supervisor +1 1.0 1.0 1.0
Senior Assistant City Attorney 3.0 3.0 3.0 1.0
Supervising Office Assistant 1.0 -1
Total Full-Time Equivalents (FTEs) 10.0 0.0 10.0 10.0 4.0 Dept vacancy rate: 30%
COMMUNITY POLICE REVIEW COMMISSION
Assistant Administrative Analyst 0.1 0.1 0.1
Total Full-Time Equivalents (FTEs) 0.1 0.1 0.1
INFORMATION TECHNOLOGY
Business Analyst I 1.0 1.0 1.0 1.0
Cable TV Manager 1.0 1.0 1.0
Cable TV Programming Coordinator 1.0 1.0 1.0
Duplicating/Mail Assistant I/II 1.0 1.0 1.0
GIS Administrator 1.0 1.0 -1.0 0.0
Reallocated to IT Manager
Information Technology Assistant 1.0 1.0 1.0
Information Technology Director 1.0 1.0 1.0
Information Technology Manager 1.0 1.0 1.0 2.0 1.0
Reallocated from GIS Administrator
Microcomputer Support Specialist I/II 1.0 1.0 1.0
Attachment 6
Position Control Listing FY22-23
Baseline FY23 position control, with pre-Mid Year changes in yellow; and additional Mid-Year requests in green
Department Adopted
FY2022-23
Changes
thru
3/14/23
Current
FY2022-23
(thru
3/14/23)
Mid-Year
Adj't
Mid-Year
FY22-23
# that are
Vacant
(3/16/23)
Notes
Network & Systems Security Officer 1.0 1.0 1.0
Network & Systems Specialist I/II 1.0 1.0 1.0
Senior Cable TV Production Assistant 1.0 1.0 1.0
Senior Programmer Analyst 1.0 1.0 1.0
Telecommunication Manager 1.0 1.0 1.0
Total Full-Time Equivalents (FTEs) 14.0 14.0 0.0 14.0 2.0 Dept. Vacancy Rate: 14%
CITY MANAGER'S OFFICE
City Manager 1.0 1.0 1.0
Deputy City Manager +1 1.0 1.0
Executive Assistant to the City Manager 1.0 1.0 1.0
Management Analyst I/ II 1.0 1.0 1.0
Total Full-Time Equivalents (FTEs) 3.0 1.0 4.0 4.0
DEPARTMENT OF CHILDREN AND YOUTH
Deputy City Manager 1.0 1.0 1.0
Management Analyst I/II 1.0 1.0 1.0
Senior Management Analyst 1.0 1.0 1.0
Total Full-Time Equivalents (FTEs) 3.0 3.0 3.0
Arts & Culture Manager 1.0 1.0 1.0
Deputy City Manager 1.0 -1
Development Project Manager II 1.0 1.0 1.0
Director of Economic Development +1 1.0 1.0
Environmental Manager 1.0 1.0 1.0
Executive Secretary I/II 1.0 1.0 1.0 1.0
Management Analyst I/II 1.0 1.0 1.0 1.0
Port Director/Project Manager III 1.0 1.0 1.0
Port Marketing/Operations Manager 1.0 1.0 1.0
Project Manager I/II 1.0 1.0 1.0 1.0
Sr. Admin Analyst 1.0 1.0 1.0
Sr. Business Assistance Officer 1.0 1.0 1.0
Sr. Management Analyst/Mgmt. Analyst I/II 1.0 1.0 1.0
Total Full-Time Equivalents (FTEs) 12.0 0.0 12.0 12.0 3.0 Dept. Vacancy Rate: 25%
RICHMOND HOUSING AUTHORITY
Administrative Aide 1.0 1.0 1.0 1.0
Building Maintenance Supervisor 1.0 1.0 1.0
Executive Director 1.0 1.0 1.0
Interim in Place
Resident Housing Manager 1.0 1.0 1.0
Senior Development Project Manager 1.0 1.0 1.0
ECONOMIC DEVELOPMENT (Arts and Culture,
Environmental Health Initiative, Economic Development,
Attachment 6
Position Control Listing FY22-23
Baseline FY23 position control, with pre-Mid Year changes in yellow; and additional Mid-Year requests in green
Department Adopted
FY2022-23
Changes
thru
3/14/23
Current
FY2022-23
(thru
3/14/23)
Mid-Year
Adj't
Mid-Year
FY22-23
# that are
Vacant
(3/16/23)
Notes
Senior Property Manager 1.0 1.0 1.0
Senior Resident Housing Manager 1.0 1.0 1.0 1.0
Total Full-Time Equivalents (FTEs) 7.0 7.0 7.0 2.0 Dept. Vacancy Rate: 29%
FINANCE
Accountant I/II 8.0 8.0 -1.0 7.0 1.0 Reallocated to Budget Analyst I/II Accounting Assistant I/II 5.0 5.0 5.0
Accounting Manager 2.0 2.0 2.0
Administrative Services Analyst 1.0 1.0 1.0 1.0
Budget Administrator 1.0 1.0 1.0 1.0
Budget Analyst l/II 1.0 1.0 1.0 2.0 1.0
Reallocated from Accountant I/II
Business License Field Inspector 1.0 1.0 1.0
Business License Specialist 2.0 2.0 2.0
Buyer I/II 1.0 1.0 1.0
Deputy Director of Finance 1.0 1.0 1.0
Director of Finance 1.0 1.0 1.0
Payroll Coordinator 2.0 2.0 2.0
Payroll Manager 1.0 1.0 1.0 1.0
Senior Accountant 3.0 3.0 3.0
Senior Budget Analyst 1.0 1.0 1.0
Senior Buyer 1.0 1.0 1.0
Total Full-Time Equivalents (FTEs) 32.0 32.0 0.0 32.0 5.0 Dept. Vacancy Rate: 16%
HUMAN RESOURCES
Administrative Aide
+1 1.0 1.0
Administrative Services Analyst 1.0 1.0 -1.0 0.0 Reallocated to Personnel Analyst I/II Employee Benefits Analyst I 1.0 1.0 1.0
Human Resources Manager 3.0 3.0 3.0
Human Resources Mgt. Director 1.0 1.0 1.0 1.0
Interim In Place
Human Resources Technician I/II/III 2.0 2.0 2.0 1.0
Personnel Analyst I/II 3.0 3.0 1.0 4.0 1.0
Reallocated from Admin Services Analyst
Principal Personnel Analyst 1.0 1.0 1.0 1.0
Senior Personnel Analyst 1.0 1.0 1.0 2.0 1.0
Additional position requested
Total Full-Time Equivalents (FTEs) 13.0 1.0 14.0 1.0 15.0 5.0 Dept. Vacancy Rate: 21% POLICE
SWORN
Asst Police Chief 1.0 1.0 1.0
Police Captain 3.0 3.0 3.0 1.0
Police Chief 1.0 1.0 1.0
Police Lieutenant 8.0 8.0 8.0
Police Officer 107.0 107.0 107.0 25.0
Police Officer Trainee 2.0 2.0 2.0
Attachment 6
Position Control Listing FY22-23
Baseline FY23 position control, with pre-Mid Year changes in yellow; and additional Mid-Year requests in green
Department Adopted
FY2022-23
Changes
thru
3/14/23
Current
FY2022-23
(thru
3/14/23)
Mid-Year
Adj't
Mid-Year
FY22-23
# that are
Vacant
(3/16/23)
Notes
Police Sergeant 23.0 23.0 23.0 6.0
Sub-total Sworn 145.0 145.0 145.0 32.0
NON-SWORN
Administrative Aide 2.0 2.0 2.0
Assistant Police Property Technician 1.0 1.0 1.0 1.0
Administrative Service Analyst 1.0 1.0 1.0
CCTV Wireless & Systems Specialist 1.0 1.0 1.0
Civilian Admin Manager 1.0 1.0 1.0 1.0
Community Services Officer 2.0 2.0 2.0 2.0
Communications Dispatcher I/II/III 17.0 17.0 17.0 8.0
Communications Manager 1.0 1.0 1.0
Communications Shift Supervisor 4.0 4.0 4.0
Crime Analysis Technician 1.0 1.0 1.0
Crime Analyst 1.0 1.0 1.0
Crime Prevention Manager 1.0 1.0 1.0
Crime Prevention Specialist 1.0 1.0 1.0 1.0
Crime Scene Technician 3.0 3.0 3.0 1.0
Jailer 6.0 6.0 6.0 1.0
Network and Systems Specialist I/II 2.0 2.0 2.0 1.0
Office Assistant I/II 1.0 1.0 1.0
Parking Enforcement Representative 3.0 +2 5.0 5.0 2.0
Police Property Technician 1.0 1.0 1.0 1.0
Police Records & Property Mgr. 1.0 1.0 1.0
Police Records Specialist 9.0 9.0 9.0 2.0
Project Manager I/II 1.0 1.0 1.0
Public Information Officer 1.0 1.0 1.0 1.0
Public Safety Technology Supervisor 1.0 1.0 1.0
Senior Accountant 1.0 1.0 1.0
Senior Admin Analyst +1 1.0 1.0 1.0
Systems Administrator 1.0 1.0 1.0
Sub-total Non-Sworn 65.0 68.0 68.0 23.0
Total Full-Time Equivalents (FTEs) 210.0 3.0 213.0 213.0 55.0 Dept. Vacancy Rate: 26% FIRE
SWORN
Fire Chief 1.0 1.0 1.0
Battalion Chief 4.0 4.0 4.0
Deputy Fire Chief 1.0 1.0 1.0
Deputy Fire Marshal 1.0 1.0 1.0
Fire Captain 24.0 24.0 24.0
Fire Engineer 24.0 24.0 24.0 4.0
Fire Fighter 30.0 30.0 30.0 8.0
Attachment 6
Position Control Listing FY22-23
Baseline FY23 position control, with pre-Mid Year changes in yellow; and additional Mid-Year requests in green
Department Adopted
FY2022-23
Changes
thru
3/14/23
Current
FY2022-23
(thru
3/14/23)
Mid-Year
Adj't
Mid-Year
FY22-23
# that are
Vacant
(3/16/23)
Notes
Fire Inspector I/II 3.0 3.0 2.0 5.0 3.0 Additional positions requested Fire Marshal 1.0 1.0 1.0
Sub-total Sworn 89.0 89.0 2.0 91.0 15.0
NON-SWORN
Administrative Aide 1.0 1.0 1.0
Administrative Services Analyst 1.0 1.0 1.0 1.0
Associate Admin Analyst 1.0 1.0 1.0 1.0
Emergency Services Analyst 1.0 1.0 1.0
Emergency Services Manager 1.0 1.0 1.0 1.0
Sub-total Non-Sworn 5.0 5.0 5.0 3.0
Total Full-Time Equivalents (FTEs) 94.0 94.0 2.0 96.0 18.0 Dept. Vacancy Rate: 17%
PUBLIC WORKS
Administrative Aide 3.0 3.0 3.0
Associate Admin Analyst 1.0 1.0 1.0
Building Trades Worker I/II/III 4.0 4.0 4.0
Capital Projects Manager 1.0 1.0 1.0
Carpenter 2.0 2.0 2.0
Combo Equipment Mechanic 7.0 7.0 7.0
Construction & Maintenance Supervisor 1.0 1.0 1.0
Construction Inspector I/II 3.0 3.0 3.0 1.0
Custodial Maintenance Supervisor 1.0 1.0 1.0 1.0
Deputy Public Works Director 1.0 1.0 1.0 1.0
Development Project Manager I/II 0.4 0.4 0.4
Electrical Supervisor 1.0 1.0 1.0
Electrician I/II 5.0 -1 4.0 4.0 1.0
Engineer I/II 1.0 1.0 1.0 1.0
Equipment Mechanic III/IV 3.0 3.0 3.0
Equipment Operator 11.0 11.0 11.0 1.0
Equipment Parts Specialist 2.0 2.0 2.0
Equipment Services Superintendent 1.0 1.0 1.0
Equipment Supervisor 1.0 1.0 1.0 1.0
Executive Secretary I/II 1.0 1.0 1.0
Gardener 3.0 3.0 3.0 1.0
Groundskeeper/Gardener 13.0 13.0 13.0
Maintenance Lead worker 10.0 10.0 10.0
Maintenance Worker I/II 21.0 21.0 21.0 1.0
Office Aide 0.8 0.8 0.8
Office Assistant II 1.0 1.0 1.0
Painter 2.0 2.0 2.0
Parks & Landscaping Superintendent 1.0 1.0 1.0
Attachment 6
Position Control Listing FY22-23
Baseline FY23 position control, with pre-Mid Year changes in yellow; and additional Mid-Year requests in green
Department Adopted
FY2022-23
Changes
thru
3/14/23
Current
FY2022-23
(thru
3/14/23)
Mid-Year
Adj't
Mid-Year
FY22-23
# that are
Vacant
(3/16/23)
Notes
Parks Construction & Maintenance Worker 5.0 5.0 5.0
Parks Supervisor 3.0 3.0 3.0
Project Manager I/II 1.0 1.0 1.0
Public Works Director 1.0 1.0 1.0
PW Facilities Manit. Superintendent 1.0 1.0 1.0 1.0
PW Streets Manit. Superintendent 1.0 1.0 1.0
Public Works Superintendent 1.0 1.0 1.0
Senior Civil Engineer 2.0 2.0 2.0
Senior Electrician +1 1.0 1.0
Stationery Engineer 3.0 3.0 3.0
Stationery Engineer Supervisor 1.0 1.0 1.0
Tree Lead worker 1.0 1.0 1.0
Utility Worker II 10.0 10.0 10.0 1.0
Total Full-Time Equivalents (FTEs) 132.2 0.0 132.2 132.2 11.0 Dept. Vacancy Rate: 8% PUBLIC WORKS (Water Resource Recovery)
Administrative Aide 1.0 1.0 1.0
Admin Services Analyst 1.0 1.0 1.0
Deputy Director of Public Works - City Engineer 1.0 1.0 1.0 Engineering Infrastructure Administrator 1.0 1.0 1.0 1.0 Environmental Compliance Inspector 3.0 3.0 -1.0 2.0 2.0 Reallocated to Sr. Accountant
Environmental Services Manager 1.0 1.0 1.0 1.0
Executive Assistant I/II 1.0 1.0 1.0
Additional position requested
Project Manager I/II 1.0 1.0 1.0
Project Coordinator 1.0 1.0 1.0 1.0
Senior Accountant 1.0 1.0 1.0
Reallocated from Env. Compliance Inspector
Senior Environmental Inspector 1.0 1.0 1.0
Total Full-Time Equivalents (FTEs) 11.0 11.0 1.0 12.0 7.0 Dept. Vacancy Rate: 55% Administrative Aide 1.0 1.0 1.0
Associate Administrative Analyst 1.0 1.0 1.0
Building Inspector 1.0 1.0 1.0 2.0 1.0
Reallocated from Sr. Building Inspector
Building Inspector Supervisor 1.0 1.0 1.0
Building Official 1.0 1.0 1.0
Code Enforcement Manager 1.0 1.0 1.0
Code Enforcement Officer I/II 7.0 7.0 7.0 1.0
Deputy Building Official 1.0 1.0 1.0
Director of Community Development 1.0 1.0 1.0
Housing Manager 1.0 1.0 1.0
Industrial Building Inspector 1.0 1.0 1.0
Permit Technician I/II 4.0 4.0 4.0
COMMUNITY DEVELOPMENT (Code Enfor., Housing, and Planning & Bdlg.Svcs.)
Attachment 6
Position Control Listing FY22-23
Baseline FY23 position control, with pre-Mid Year changes in yellow; and additional Mid-Year requests in green
Department Adopted
FY2022-23
Changes
thru
3/14/23
Current
FY2022-23
(thru
3/14/23)
Mid-Year
Adj't
Mid-Year
FY22-23
# that are
Vacant
(3/16/23)
Notes
Plan Checking Engineer 1.0 1.0 1.0
Planner I/II 3.0 3.0 3.0 2.0
Planning Manager 1.0 1.0 1.0
Planning Technician I/II 1.0 1.0 1.0
Additional position requested
Senior Accountant 1.0 1.0 1.0
Senior Administrative Analyst 1.0 1.0 1.0
Senior Building Inspector 4.0 4.0 -1.0 3.0
Reallocated to Building Inspector
Senior Planner 4.0 4.0 4.0 1.0
Total Full-Time Equivalents (FTEs) 36.0 36.0 1.0 37.0 6.0 Dept. Vacancy Rate: 14% COMMUNITY SERVICES (Library)
Administrative Librarian 2.0 2.0 -1.0 1.0 Reallocated to Head of Reference Administrative Services Analyst 1.0 1.0 1.0
Associate Admin Analyst 1.0 -1
1.0 1.0 1.0 1.0
Executive Secretary I/II 1.0 1.0 1.0
Family Literacy Specialist 1.0 1.0 1.0
Head of Reference 1.0 1.0 1.0
Reallocated from Administrative Librarian
Learning Center Manager I/II 1.0 1.0 1.0 1.0
Librarian I/II 8.0 8.0 1.0 9.0 2.0
Additional position requested
Library Assistant I/II 6.0 6.0 2.0 8.0 5.0 Additional positions requested Library Associate 2.0 2.0 2.0
Library Information Systems Support Technician 1.0 1.0 1.0 Literacy Program Manager 1.0 1.0 1.0
Office Assistant I/II 0.7 0.7 0.7
Senior Library Assistant 2.0 2.0 2.0 1.0
Senior Administrative Analyst +1 1.0 1.0
Volunteer Tutor/Learner Coordinator 3.0 3.0 3.0
Total Full-Time Equivalents (FTEs) 31.7 0.0 31.7 3.0 34.7 11.0 Dept. Vacancy Rate: 25% COMMUNITY SERVICES (Office of Neighborhood Safety)
Admin Aide 1.0 1.0 1.0
Accounting Assistant 1.0 -1
Deputy Director - ONS 1.0 1.0 1.0
Management Analyst I/II +1 1.0 1.0 1.0
Neighborhood Change Agents 11.0 11.0 11.0 4.0
ONS Field Coordinator 2.0 2.0 2.0
ONS Program Manager 1.0 1.0 1.0
Project Coordinator 1.0 -1
Total Full-Time Equivalents (FTEs) 18.0 -1.0 17.0 17.0 5.0 Dept. Vacancy Rate: 29% Deputy Director of Community Services - Library
Attachment 6
Position Control Listing FY22-23
Baseline FY23 position control, with pre-Mid Year changes in yellow; and additional Mid-Year requests in green
Department Adopted
FY2022-23
Changes
thru
3/14/23
Current
FY2022-23
(thru
3/14/23)
Mid-Year
Adj't
Mid-Year
FY22-23
# that are
Vacant
(3/16/23)
Notes
COMMUNITY SERVICES (Recreation)
Accounting Asst I/II 1.0 1.0 1.0
Administrative Aide 1.0 1.0 1.0 2.0 Reallocated from Office Specialist Assistant Admin Analyst 1.0 1.0 1.0
Associate Admin Analyst 1.0 1.0 1.0
Auditorium Aide 3.2 3.2 3.2
Deputy Director of Community Services - Recreati 1.0 1.0 1.0 Development Project Manager II 0.4 0.4 0.4
Executive Secretary I/II 1.0 1.0 1.0
Finance Manager +1 1.0 1.0
Lifeguard 1.6 1.6 1.6
Office Specialist 2.0 2.0 -1.0 1.0
Reallocated to Administrative Aide
Recreation Program Coordinator 8.0 8.0 8.0
Recreation Program Specialist 3.2 3.2 1.0 4.2 1.8
Additional position requested
Recreation Supervisor 3.0 3.0 3.0
Senior Accountant 1.0 -1
Senior Lifeguard 1.6 1.6 1.6
Total Full-Time Equivalents (FTEs) 30.0 0.0 30.0 1.0 31.0 1.8 Dept. Vacancy Rate: 3% COMMUNITY SERVICES (Employment & Training)
Administrative Aide 1.0 1.0 1.0
Admin Trainee 1.0 1.0 1.0
Additional position requested
Assistant Administrative Analyst 2.0 2.0 2.0 1.0
Administrative Services Analyst 1.0 1.0 1.0
Deputy Director of Community Services - Employ
m1.0 1.0 1.0
Employment Program Manager 3.0 3.0 3.0
Employment Program Specialist I/II 9.0 9.0 3.0 12.0 6.0 Additional positions requested
Library & Community Svcs Director 1.0 1.0 1.0 1.0
Office Assistant I/II 1.0 1.0 1.0
Additional position requested
Project Coordinator 1.0 1.0 1.0 1.0
Senior Accountant 1.0 1.0 1.0
Senior Employment Program Specialist 2.0 2.0 2.0 1.0
Total Full-Time Equivalents (FTEs) 22.0 22.0 5.0 27.0 12.0 Dept. Vacancy Rate: 32% COMMUNITY SERVICES (Transportation)
Paratransit Driver 2.0 2.0 2.0
Paratransit Driver Lead worker 1.0 1.0 1.0
Project Manager I/II 2.0 2.0 2.0
Total Full-Time Equivalents (FTEs) 5.0 5.0 5.0
Attachment 6
Position Control Listing FY22-23
Baseline FY23 position control, with pre-Mid Year changes in yellow; and additional Mid-Year requests in green
Department Adopted
FY2022-23
Changes
thru
3/14/23
Current
FY2022-23
(thru
3/14/23)
Mid-Year
Adj't
Mid-Year
FY22-23
# that are
Vacant
(3/16/23)
Notes
RENT CONTROL
Administrative Aide 3.0 3.0 3.0
Assistant Admin Analyst 1.0 -1 0.0
Deputy Director Rent Program 1.0 1.0 1.0
Executive Director Rent Program 1.0 1.0 1.0
Hearing Examiner Rent Program 1.0 1.0 1.0
Rent Board General Counsel 1.0 1.0 1.0
Rent Program Analyst I/II 2.0 2.0 2.0
Senior Admin Analyst +1 1.0 1.0
Senior Management Analyst 1.0 1.0 1.0
Staff Attorney Rent Program 1.0 1.0 1.0
Total Full-Time Equivalents(FTEs) 12.0 0.0 12.0 12.0
GRAND TOTAL ALL DEPARTMENTS 710.9 4.1 715.00 16.00 731.00 149.80 Cityw ide Vacancy 19%* State Audit Recommendation: Per Corrective Action Plan item # 6, the State Auditor recommended the following: To mitigate the costs of increasing salaries, the City should perform a workforce analysis by June 2024. Based on the results of the analysis, the City Council should consider eliminating vacant positions that it deems no longer necessary. Additionally, the City should continue to assess its need for any vacant position before it seeks to fill it. *Vacancy rate calculation doesn't include the new proposed positions in the Mid-Year review. If the proposed new positions are approved during Mid-Year the City-wide vacancy rate increases to 20%
City of Richmond
FY2022-23 Mid-Year Report
Attachment 7 - Capital Improvement Projects
ORIGINAL REVISED 12/31/2022 PCT Used 50%
BUDGET ADJ. BUDGET EXPENDED BALANCE without %
NON-GENERAL FUND - PROJECT FUNDS FY2022-23 FY2022-23 FY2022-23 FY2022-23 ENCUMB REMAINING ENCUMB USED Notes 1002 - GAS TAX
REVENUE (3,203,193) - (3,203,193) (1,296,397) - (1,906,796) 40% 40% Gas Tax revenue is through 11/23/22, has a lag
time
ADA MISCELLANEOUS SIDEWALK REHAB 36,105 - 36,105 - - 36,105 0% 0% BRIDGE PREVENTIVE MAINTENANCE 248,340 - 248,340 - - 248,340 0% 0% GREENWAY REHAB AND BIKE EDUCATION 27,310 - 27,310 - - 27,310 0% 0% STREET AUDIT REPORT 4,000 - 4,000 - - 4,000 0% 0% STREET PAVING 2,500,000 19,676 2,519,676 1,376,621 662,120 480,936 55% 81% Multi PO's encumbered for equipment rental,
asphalt materials and supplies to support the street
paving program
TOTAL - STATE GAS TAX - EXPENSES 2,815,755 19,676 2,835,431 1,376,621 662,120 796,691 49% 72% 1004 - ASSET SEIZURE
REVENUE (20,000) - (20,000) (66) - (19,934) 0% 0% Asset Seizure revenue is unpredictable, will be
adjusted at mid-year
MISCELLANEOUS EXPENSES SAFETY EQUIPMENT 20,000 - 20,000 - - 20,000 0% 0% TOTAL - ASSET SEIZURE - EXPENSES 20,000 - 20,000 - - 20,000 0% 0% 1006 - OUTSIDE FUNDED GRANTS
REVENUE (3,635,288) - (3,635,288) - - (3,635,288) 0% 0% Grant reimbursements happen after expense
occurs
MLK PARK FIELD TURF 234,000 - 234,000 - - 234,000 0% 0% TERMINAL 4 WHARF REMOVAL 3,401,288 - 3,401,288 197,628 516,345 2,687,316 6% 21% TOTAL - OUTSIDE FUNDED GRANTS - EXPENSES 3,635,288 - 3,635,288 197,628 516,345 2,921,316 5% 20% 1019 - ROAD MAINTENANCE REHABILITATION ACCOUNT (RMRA) SB1 REVENUE (2,510,376) - (2,510,376) (1,047,252) - (1,463,124) 42% 42% SB1 funding delayed due to timing of filing annual
report. Entire revenue budget is expected before
end of fiscal year
STREET PAVING - SB1 - 37TH STREET 300,000 (100,543) 199,457 - 36,915 162,542 0% 19% STREET PAVING - SB1 - CASTRO RANCH ROAD 329,168 264,178 593,346 4,189 263,854 325,304 1% 45% STREET PAVING SB1 CUTTING/HARBOUR WAY S. B 706,308 159,514 865,822 1,680 783,616 80,526 0% 91% PO encumbered with WR Forde for work on the
Cutting/Harbour Way S. Project
STREET PAVING SB1 - MARINA WAY - WELLNESS T 59,861 5,959 65,820 1,890 4,284 59,646 3% 9% STREET PAVING - SB1 - RICHMOND PARKWAY 1,000,000 - 1,000,000 2,430 2,926 994,644 0% 1% TOTAL - RMRA - EXPENSES 2,395,337 329,109 2,724,446 10,189 1,091,595 1,622,661 0% 40% 1054 - ENGINEERING GRANTS
REVENUE (14,509,778) - (14,509,778) (633,382) - (13,876,396) 4% 4% Grant reimbursements happen after expense
occurs. $82,500 received is for Harbour Way
Improvement for prior year
ATP QUICK BUILD CUTTING/HOFFMAN 625,212 - 625,212 - 412,419 212,793 0% 66% PO encumbered with WR Forde for work on the
Cutting/Hoffman Cycle Track Project
ATP QUICK BUILD HARBOUR WAY S. CYCLE TRACK 184,300 - 184,300 - 29,579 154,721 0% 16% BOORMAN PARK REVITALIZATION 3,490,204 497,253 3,987,457 184,231 473,736 3,329,489 5% 17% BRIDGE PREVENTIVE MAINTENANCE 1,875,803 14,378 1,890,181 2,760 11,618 1,875,803 0% 1% CASTRO RANCH ROAD - 477,335 477,335 - 477,335 - 0% 100% Prior year PO carry-forward with Ghilotti Bros for
construction work on Castro Ranch Rd. Project
CARLSON BLVD. CROSSTOWN CONNECTIONS & IM 398,410 22,858 421,268 - 201,669 219,599 0% 48% PO encumbered with Nema Construction for work
on the Carlson Blvd. Project
GREENING THE YELOW BRICK ROAD 351,769 2,024,348 2,376,117 285,469 1,738,878 351,769 12% 85% Prior year PO carry-forward with POGO Park for
work on Greening the Yellow Brick Rd. Project
GREENWAY GAP AND CONNECTIVITY STUDY - 149,926 149,926 77,177 72,749 100% 151% 100% Prior year PO carry-forward with Civicwell for work
on the Greenway Gap Connectivity Project
GREENWAY REHAB AND BIKE EDUCATION 100,000 - 100,000 - - 100,000 0% 0% HARBOUR 8 PARK EXTENSION 6,194,260 118,018 6,312,278 284,348 5,510,582 517,348 5% 92% PO encumbered with POGO Park for design and
build work on the Harbour 8 Park Extension Project
HARBOUR WAY & WRIGHT SECTION 130 1,199,075 - 1,199,075 - - 1,199,075 0% 0%
City of Richmond
FY2022-23 Mid-Year Report
Attachment 7 - Capital Improvement Projects
ORIGINAL REVISED 12/31/2022 PCT Used 50%
BUDGET ADJ. BUDGET EXPENDED BALANCE without %
NON-GENERAL FUND - PROJECT FUNDS FY2022-23 FY2022-23 FY2022-23 FY2022-23 ENCUMB REMAINING ENCUMB USED Notes HARBOUR WAY IMPROVEMENTS 82,500 - 82,500 - - 82,500 0% 0% Grant portion for Harbour Way is complete YELLOW BRICK ROAD 8,245 360,399 368,644 248,188 112,211 8,245 67% 98% Multiple PO's carried-forward for work on the
Yellow Brick Rd. Project
TOTAL - ENGINEERING GRANTS - EXPENSES 14,509,778 3,664,515 18,174,293 1,082,173 9,040,778 8,051,343 6% 56% 1306 - AMERICAN RESCUE PLAN ACT (ARPA)
REVENUE (2,770,400) - (2,770,400) (13,870,362) - 11,099,962 501% 501% ARPA projects are funded by fund balance APRA/MAIN LIBRARY 452,000 48,000 500,000 - 48,000 452,000 0% 10% ARPA/NEVIN CENTER 450,000 39,750 489,750 - 39,750 450,000 0% 8% ARPA/RECREATION CENTER 451,000 23,975 474,975 - 23,975 451,000 0% 5% ARPA/RICHMOND MUSEUM 467,400 32,600 500,000 - 32,600 467,400 0% 7% TOTAL - AMERICAN RESCUE PLAN ACT (ARPA) - EX 1,820,400 144,325 1,964,725 - 144,325 1,820,400 100% 100% 2001 - GENERAL CAPITAL
REVENUE - - - (1,220) - 1,220 100% 100% General Capital projects are funded by fund
balance
AUDITORIUM UPGRADES (Main floor lighting,
electrical & switch board upgrade, and remove curtains
from stage area) 500,000 413,638 913,638 1,930 413,753 497,955 0% 45% Prior year PO carried-forward with Pro-CAL
Lighting Inc. for work on the Auditorium Lighting
Project
CORP YARD ROOF-BATHROOM REMODEL AND
FUEL SITES UPGRADES 399,000 83,149 482,149 39,858 83,149 359,142 8% 26%
DEVELOPING PERSONAL RESOURCES CENTER
(DPRC) ROOF REPLACEMENT PROJECT 100,000 - 100,000 - 33,520 66,480 0% 34% FIRE STATION 66 - GENDER SPECIFIC RESTROOMS 275,052 - 275,052 - - 275,052 0% 0% HILLTOP FIRE STATION FUEL SYSTEM 50,000 - 50,000 - - 50,000 0% 0% MARTIN LUTHER KING JR. CENTER 267,692 - 267,692 - - 267,692 0% 0% NATIVE AMERICAN HEALTH CENTER 50,000 - 50,000 - - 50,000 0% 0% PARKS YARD FUEL SITE UPGRADES 220,000 - 220,000 - - 220,000 0% 0% RECREATION COMPLEX HVAC 120,000 - 120,000 - - 120,000 0% 0% SF BAY TRAIL - (PT. RICHMOND TO PT. MOLATE) 646,703 - 646,703 11,448 25,243 610,012 2% 6% SHIELDS-REID COMMUNITY CENTER HVAC SYSTEM 127,250 5,600 132,850 - 5,600 127,250 0% 4% SHIMADA PARK RESTROOM 240,790 5,900 246,690 73,490 148,360 24,840 30% 90% PO encumbered with DMR Builders to replace roof
at Shimada Park Restroom
TOTAL - GENERAL CAPITAL - EXPENSES 2,996,487 508,287 3,504,774 126,726 709,625 2,668,423 4% 24% 2002 - MEASURE J
REVENUE (4,292,882) - (4,292,882) - - (4,292,882) 0% 0% Measure J revenue budget is for 13th St., I-80
Interchange Projects, plus the annual allotment of
$1.3M
13TH STREET COMPLETE STREET 793,870 367,656 1,161,526 90,185 377,471 693,870 8% 40% PO encumbered with Nichols Consulting
Engineering for design work on the 13th Street
Project
AMERICANS WITH DISABILITIES ACT (ADA), SIDEWA 294,065 216,750 510,815 116,714 363,931 30,170 23% 94% Multiple PO's carried-forward for work on the ADA
Sidewalk Project
I-80 CENTRAL INTERCHANGE PHASE II 2,199,012 186,464 2,385,476 58,536 127,928 2,199,012 2% 8% MEMBERSHIP & DUES CCTA and WCCTAC 200,000 - 200,000 - - 200,000 0% 0% SF BAY TRAIL - GOODRICK AVE - 21,350 21,350 - 21,350 - 0% 100% Prior year PO carried-forward for closeout of
outstanding invoices
STREET PAVING - 600,000 600,000 - - 600,000 0% 0% SURFACE DRAINAGE 300,000 - 300,000 - - 300,000 0% 0% TRAFFIC SAFETY IMPROVEMENTS - 40,739 40,739 13,405 27,334 - 33% 100% Multiple PO's carried-forward for work on the
Traffic Safety Improvements Project
TOTAL - MEASURE J - EXPENSES 3,786,947 1,432,959 5,219,906 278,841 918,013 4,023,052 5% 23%
City of Richmond
FY2022-23 Mid-Year Report
Attachment 7 - Capital Improvement Projects
ORIGINAL REVISED 12/31/2022 PCT Used 50%
BUDGET ADJ. BUDGET EXPENDED BALANCE without %
NON-GENERAL FUND - PROJECT FUNDS FY2022-23 FY2022-23 FY2022-23 FY2022-23 ENCUMB REMAINING ENCUMB USED Notes 2110 - PARK IMPACT FEE
REVENUE - - - (5,364) - - Revenue budget for Impact Fee is adjusted at mid-
year
JPA SPORTS FIELD PARTNERSHIP 15,000 - 15,000 15,000 - - 100% 100% TOTAL - PARK IMPACT FEE - EXPENSES 15,000 - 15,000 15,000 - - 100% 100% 2111 - TRAFFIC IMPACT FEE
TOTAL REVENUE - - - (125,783) - - Revenue budget for Impact Fee is adjusted at mid-
year
TRAFFIC SAFETY IMPROVEMENTS 263,639 106,795 370,434 7,168 102,447 260,819 2% 30% Multiple PO's carried-forward for work on the
Traffic Safety Improvements Project
TOTAL - TRAFFIC IMPACT FEE - EXPENSES 263,639 106,795 370,434 7,168 102,447 260,819 2% 30% 2116 - OPEN SPACE IMPACT FEE
REVENUE - - - (108,864) - - Revenue budget for Impact Fee is adjusted at mid-
year
SF BAY TRAIL - (PT. RICHMOND TO PT. MOLATE) 373,264 - 373,264 - - 373,264 0% 0% TOTAL - OPENSPACE IMPACT FEE - EXPENSES 373,264 - 373,264 - - 373,264 0% 0% 2117 - LIBRARY IMPACT FEE
REVENUE - (250,000) (250,000) (112,500) - (137,500) 45% 45% Administrative adjustment will correct in period 7 ADA RAMP MAIN LIBRARY STAFF ENTRANCE 30,000 - 30,000 - - 30,000 0% 0% BOOKMOBILE - NEW 70,000 - 70,000 - - 70,000 0% 0% DELIVERY VAN - NEW 70,000 - 70,000 - - 70,000 0% 0% TOTAL - LIBRARY IMPACT FEE - EXPENSES 170,000 - 170,000 - - 170,000 0% 0% 2120 - WASTEWATER IMPACT FEE
TOTAL REVENUE - - - (103,551) - 103,551 Revenue budget for Impact Fee is adjusted at mid-
year
COGENERATION - 842,391 842,391 73,551 768,840 - 9% 100% PO encumbered with Veolia for work on the
Cogeneration Project
SANITARY SEWER REPAIRS /BRICK MANHOLE REH 794,130 - 794,130 - - 794,130 0% 0% TOTAL - WASTEWATER IMPACT FEE - EXPENSES 794,130 842,391 1,636,521 73,551 768,840 794,130 4% 51% (794,130)$ 348,556$ (445,574) (1,105,433) (927,905) (883,724) TOTAL - REVENUE - CAPITAL PROJECT FUNDS (30,941,917) - (30,941,917) (16,847,458) - (14,094,459) 54% 54% TOTAL - EXPENSES - CAPITAL PROJECT FUNDS 33,596,025 7,048,056 40,644,081 3,167,897 13,954,087 23,522,098 8% 42% 1017 - ECIA DEPARTMENT
YELLOW BRICK ROAD 1,313,655 222,337 1,535,992 137,457 85,582 1,312,952 9% 15% TOTAL - ECIA DEPARTMENT 1,313,655 222,337 1,535,992 137,457 85,582 1,312,952 9% 15% 1201 - HOUSING DEPARTMENT - CDBG
AMERICANS WITH DISABILITIES ACT (ADA) BOOKER 485,000 - 485,000 - 119,348 365,652 0% 25% AMERICANS WITH DISABILITIES ACT (ADA) PARCHE 450,000 46,314 496,314 49,536 143,808 302,970 10% 39% PO encumbered with Oleg Kovrizhuyku for ADA
improvements at Parchester Community Center
TOTAL - HOUSING DEPARTMENT - ADA 935,000 46,314 981,314 49,536 263,156 668,622 5% 32% 4001 - PORT CIP
BERTH ELECTRIFICATIONS 750,000 - 750,000 - - 750,000 0% 0% PPMT ENVIRONMENTAL COMPLIANCE 100,000 - 100,000 - - 100,000 0% 0% PPMT GENERAL UPGRADES 250,000 - 250,000 - 64,000 186,000 0% 26% TOTAL - PORT CIP 1,100,000 - 1,100,000 - 64,000 1,036,000 0% 6% 4003 - WATER RESOURCE RECOVERY WASTEWATER CIP
City of Richmond
FY2022-23 Mid-Year Report
Attachment 7 - Capital Improvement Projects
ORIGINAL REVISED 12/31/2022 PCT Used 50%
BUDGET ADJ. BUDGET EXPENDED BALANCE without %
NON-GENERAL FUND - PROJECT FUNDS FY2022-23 FY2022-23 FY2022-23 FY2022-23 ENCUMB REMAINING ENCUMB USED Notes COGENERATION 1,461,280 34,194 1,495,474 1,870 32,324 1,461,280 0% 2% DECLORINATION SODIUM BISULFITE TANK (SBS) 3,250,000 11,885,711 15,135,711 4,433,190 439,489 10,263,032 29% 32% DESIGN AND ENGINEERING SERVICES - 516,775 516,775 - 516,775 - 0% 100% Multiple PO's encumbered with Veolia for work on
Wastewater CIP
DESIGN CUTTING, CARLSON & HOFFMAN - 709,409 709,409 6,922 702,487 - 1% 100% Multiple PO's encumbered with Veolia for work on
Wastewater CIP
DORNAN DRIVE FORCE MAIN REHABILITATION 4,000,000 - 4,000,000 - - 4,000,000 0% 0% FERRY POINT DORNAN DRIVE PUMP STATION 375,000 2,964,991 3,339,991 283,117 2,835,627 221,247 8% 93% Multiple PO's encumbered with Veolia for work on
Wastewater CIP
FIRST & BISSEL SEWER REHAB - 10,433 10,433 - 10,433 - 0% 100% Multiple PO's encumbered with Veolia for work on
Wastewater CIP
FIRST STREET WET WEATHER - 221,248 221,248 13,677 207,572 - 6% 100% Multiple PO's encumbered with Veolia for work on
Wastewater CIP
FLEET REPLACEMENT/OTHER EQUIPMENT 515,000 1,054,907 1,569,907 - 1,054,907 515,000 0% 67% Multiple PO's encumbered with Veolia for work on
Wastewater CIP
GRIT AND AERATION REPLACEMENT 20,000,000 17,139,075 37,139,075 12,850,926 4,288,148 20,000,000 35% 46% Multiple PO's encumbered with Veolia for work on
Wastewater CIP
MACDONALD & VIRGINIA SEWER CAPACITY - 80,568 80,568 976 79,593 - 1% 100% Multiple PO's encumbered with Veolia for work on
Wastewater CIP
MARINA BAY PARKWAY FORCE MAIN RELOCATION 350,000 64,608 414,608 - 64,608 350,000 0% 16% PIPELINE REHAB & REPLACEMENT - 674,172 674,172 125,607 548,566 - 19% 100% Multiple PO's encumbered with Veolia for work on
Wastewater CIP
SANITARY SEWER REPAIRS 3,325,000 733,835 4,058,835 215,765 518,070 3,325,000 5% 18% SANITARY SEWER REPAIRS POINT REPAIR 475,000 212 475,212 - 212 475,000 0% 0% STORMWATER GRANT 1,598,844 (1,598,844) - - - - 0% 0% SUPERVISORY CONTROL AND DATA ACQUISTION ( - 126,276 126,276 95,855 30,422 - 76% 100% Multiple PO's encumbered with Veolia for work on
Wastewater CIP
WWTP SEISMIC RETROFITS 325,000 23,443 348,443 - 23,443 325,000 0% 7% WWTP SLUDGE THICKENER 630,061 516,379 1,146,440 75,323 441,057 630,061 7% 45% Multiple PO's encumbered with Veolia for work on
Wastewater CIP
TOTAL - WATER RESOURCE RECOVERY WASTEWA 36,305,185 35,157,393 71,462,578 18,103,226 11,793,732 41,565,620 25% 42% 4005 - MARINA 35,999,784$
AREA FM CAP 929,161 - 929,161 - - 929,161 0% 0% TOTAL - MARINA CIP 929,161 - 929,161 - - 929,161 0% 0% 4008 - KCRT
ENGINEERING; (Microwave Transmission & Playback S 120,000 - 120,000 11,673 - 102,041 10% 10% TOTAL - KCRT CIP 120,000 - 120,000 11,673 - 102,041 10% 10% 5003 - EQUIPMENT SERVICES CIP
FIRE VEHICLES 810,000 65,000 875,000 - 423 874,577 0% 0% OTHER CITY VEHICLES 3,305,000 515,230 3,820,230 - 2,533,550 1,286,680 0% 66% PO Encumbered with 72 Hour LLC for purchase of
(15) 2023 Ford F150's and (6) 2023 Ford 250's
POLICE VEHICLES 1,451,000 225,413 1,676,413 534 224,879 1,451,000 0% 13% OTHER CITYEQUIPMENT 100,000 - 100,000 - - 100,000 0% 0% TOTAL - EQUIPMENT SERVICES CIP 5,666,000 805,644 6,471,644 534 2,758,852 3,712,257 0% 43% TOTAL - EXPENSES - ENTERPRISE AND OTHER OP 46,369,001$ 36,231,687$ 82,600,688$ 18,302,427$ 14,965,323$ 49,326,653$ 22% 40% GRAND TOTAL EXPENSES - ALL FUNDS 79,965,026$ 43,279,744$ 123,244,770$ 21,470,324$ 28,919,410$ 72,848,751$ 17% 41%
ATTACHMENT 8 ‐ GRANTS LISTING
MID‐YEAR REPORT
FY2022‐23
Project
Code Project Name Grant Award
Revenues
FY2022‐23
Expenditures
FY2022‐23
Total
Revenues
Total
Expenditures NET to Date
Pending
Reimbursements
24G05 CA LIBRARY & LITERACY & ENGL ACQUIS 36,000 ‐ 6,283 ‐ 6,283 6,283 6,283 24G07 CALIF LIBRARY LITERACY SERV ‐ ESL 21,700 ‐ 2,759 (21,700) 2,759 (18,941) 24G08 Link + Service Via Innovative 7,402 ‐ 7,402 ‐ 7,402 7,402 7,402 24G09 Stronger Together New Bookmobile 250,000 (225,000) ‐ (225,000) ‐ (225,000) 24G10 LUNCH AT THE LIBRARY 3,200 (3,200) 3,140 (3,200) 3,140 (60) 24G11 ACCESS FOR RICHMOND 31,510 ‐ 14,033 ‐ 14,033 14,033 14,033 24G12 English as a Second Language 2 54,300 (61,300) 1,515 (61,300) 1,515 (59,785) 24G13 Family literacy Programming Svcs 34,194 (34,194) 613 ( 34,194) 613 ( 33,581) 24G15 Adult Literacy Services 97,554 (87,799) 1 ,560 (87,799) 1,560 (86,239) 24G16 BALIS Financial Support for Library 9,333 (9,333) ‐ (9,333) ‐ (9,333) 25G08 CA Library Literacy & English Acqui 90,222 ‐ 104 ‐ 104 104 104 25G14 Workforce Innovation and Opportunity 50,945 ‐ ‐ ‐ ‐ ‐ ‐ 29A08 Library /CA Literacy Svc 127,107 ‐ 1,400 (127,107) 128,921 1,814 1,814 29A42 BALIS Financial Support for Library 7,000 ‐ 7,000 ‐ 7,000 7,000 7,000 29A43 NASA@MyLibrary: Richmond Public Lib 3,550 ‐ ‐ ‐ ‐ ‐ ‐ 29A49 RPAL 8,000 ‐ ‐ ‐ ‐ ‐ ‐ Total Library Fund ‐ Fund 1005 832,017 (420,826) 45,808 (569,633) 173,329 (396,304) 36,635 13003 National Opioids Settlement 80,307 (177, 878) ‐ ( 177,878) ‐ (177,878) (177,878) Subtotal ‐ City Manager ‐ Grants 80,307 (177,878) ‐ ( 177,878) ‐ (177,878) (177,878) 19G05 Edward Byrne Justice Grant 2019 68,840 (47,125) ‐ ( 49,190) 49,190 ‐ ‐ 19G06 Edward Byrne Justice Grant 2020 66,080 ‐ ‐ (1,982) 1,982 ‐ ‐ 24118
Richmond Police Department Peer Support
Enhancement 100,000 ‐ ‐ ( 85,000) 85,000 ‐ ‐ 19G07 Selective Traffic Enforcement 235,000 (32,059) 30,667 (167,710) 167,710 ‐ ‐ 19G08 Selective Traffic Enforcement 235,000 ‐ 30,459 ‐ 30,459 30,459 30,459 Subtotal ‐ Police ‐ Grants 704,920 (79,184) 61,125 ( 303,882) 334,340 30,459 30,459 2BQ03 CALVIP 1,500,000 (144,513) 172,114 (551,469) 801,716 250,247 250,247 2CC01 East Bay Community Foundation 30,000 ‐ 350 ( 30,000) 2,867 (27,133) (27,133) 2CB01 ONS/Youth Reinvestment Grant 333,333 (333,334) 207,367 (612,994) 522,324 (90,669) (90,669) Subtotal ‐ ONS ‐ Grants 1,863,333 (477,847) 379, 830 (1, 194,463) 1, 326,908 132,445 132,445
ATTACHMENT 8 ‐ GRANTS LISTING
MID‐YEAR REPORT
FY2022‐23
Project
Code Project Name Grant Award
Revenues
FY2022‐23
Expenditures
FY2022‐23
Total
Revenues
Total
Expenditures NET to Date
Pending
Reimbursements
23G08 CalRecycle Illegal Dumping Prevention 400,360 ‐ ‐ ‐ ‐ ‐ ‐ 23029 Dirt World Bike Park Revitalization 1,170,000 ‐ 27,500 ‐ 27,500 27,500 27,500 23007 MLK Park Turf Field 250,000 ‐ ‐ ‐ 16,000 16,000 16,000 23025 Parks Maintenance Equipment 264,000 (206,341) ‐ (206,341) ‐ (206,341) (206,341) Subtotal ‐ Public Works ‐ Grants 2,084,360 (206,341) 27,500 ( 206,341) 43,500 (162,841) (162,841) 20F13
FY17‐18 North Richmond Mitigation Fee‐
Beautification
15,600
‐ 486 ( 12,977) 13,464 486 486 25G07 MLK TURF REPLACEMENT PROJECT 250,000 ‐ 250,000 ‐ 250,000 250,000 250,000 25G11 National Recreation Grant ‐ Food Fit Fun 90,000 (45,000) ‐ (45,000) ‐ (45,000) (45,000) 25G10 Nevin and Shields Reid Resilience 100,000 ‐ ‐ ‐ ‐ ‐ ‐ 25G09 PGE grant funded C ooling Centers 100,000 ‐ 135 ‐ 135 135 135 Subtotal ‐ Community Services ‐ Grants 555,600 (45,000) 250,621 (57,977) 263,599 205,621 205,621 36G03 CA Energy Com Phase II Advance 345,715 ‐ ‐ ‐ 38,357 38,357 38,357 13G01 CALRECYCLE BEV CONTAINER PYMT 27,482 ‐ ‐ ‐ ‐ ‐ ‐ 36G02 CALRECYCLE BEV CONTAINER PYMT PRGM 27,535 ‐ ‐ ( 27,535) 27,535 ‐ ‐ 36G08 CALRECYCLE SB 1383 LOCAL ASSISTANCE 156,235 ‐ ‐ (9,145) 9,145 ‐ ‐ 36G01 Cannabis Equity Assessment 75,000 ‐ ‐ (75,000) 75,000 ‐ ‐ 36G07 CANABIS EQUITY PROGRAM 1,319,360 ‐ ‐ ‐ ‐ ‐ ‐ 2AA14 CalRecycle Food Waste ‐ ‐ (278,612) 278,614 2 2 23021 Terminal 4 Wharf Removal 4,150,000 (243,130) 274,083 (474,058) 350,425 (123,632) (123,632) Subtotal ‐ Economic Development ‐ Grants 6,101,327 (243,130) 274, 083 (864,350) 779,077 ( 85,273) (85,273) 2AA10 Integrated and Equitable Multimod Mob ‐ ‐ ( 207,753) 203,685 (4 ,068) 2AA12 2 Car Charging Stations ‐ ‐ ( 40,384) 47,511 7,127 7,127 2AA18 Bike Share Capital Program 1,024,000 ‐ ‐ (1,024,000) 920,000 (104,000) (104,000) 2AA18 Bike Share Capital Program 1,024,000 (20) ‐ (1,024,020) 920,000 (104,020) (104,020) 38G01 CEC Phase II EV Ready 855,380 ‐ 46,900 (38,595) 186,183 147,588 147,588 38G02 MTC Nystrom Village Hub 347,851 ‐ 94,835 ‐ 97,335 97,335 97,335 38G03 On Demand Shuttle 1,000,000 (238,018) 418,551 (238,018) 558,997 320,979 320,979 38G05 Plug in America 3,000 (3, 000) ‐ (3,000) ‐ (3,000) (3,000) 2AA23 Transportation Fund for Clean Air 55,000 ‐ ‐ ‐ 32,233 32,233 32,233 Subtotal ‐ Transportation ‐ Grants 4,309,231 (241,039) 560, 286 (2, 327,634) 2, 714,748 387,114 387,114
ATTACHMENT 8 ‐ GRANTS LISTING
MID‐YEAR REPORT
FY2022‐23
Project
Code Project Name Grant Award
Revenues
FY2022‐23
Expenditures
FY2022‐23
Total
Revenues
Total
Expenditures NET to Date
Pending
Reimbursements
Total Outside Funded Grants ‐ Fund 1006 15,699,078 (1,470,419) 1,553,446 (5, 132,525) 5, 462,171 329,647 329,647 2A1JB CHEVRON‐ PD‐EXPLORER 20,000 ‐ ‐ 74,044 ‐ 2A112 CHEVRON/ ONS‐OPERATION PEACEMAKER 58,000 ‐ ‐ 290,000 ‐ 2A1AA CHEVRON/CLIMATE ACTION PLAN ($1m) 1,000,000 ‐ 10,396 731,485 ‐ 2A111 CHEVRON/Competitive Grant Prog 650,000 (3,240) 10,000 3,196,623 ‐ 2A1EC CHEVRON/ENERGY EFFICIENCY PROG ‐ 152,210 3,412,621 ‐ 2A101 CHEVRON/FIRE/DIESEL SYSTEM ‐ ‐ 283,115 ‐ 2A102 CHEVRON/FIRE/EMERGENCY NOTIFICATN 8,960 ‐ ‐ 83,860 ‐ 2A1HA CHEVRON/SHOLARSHIP ($35M) 35,000,000 ‐ ‐ 17,700,000 ‐ 2A109 CHEVRON/Transp Mobility Mstr Plan 3,000,000 ‐ ‐ 3,217,553 ‐ 2A1GA CHEVRON/URBAN FORESTRY ($2m) 88,833 ‐ 111,865 1,089,046 ‐ 2A1FA CHEVRON‐FREE INTERNET ACCESS 500,000 ‐ ‐ 542,131 ‐ 2A1JE CHEVRON‐PD‐REPLACEMENT CCTV CAMERA 32,775 ‐ ‐ ‐ ‐ 2A1JR ECIA‐Car Share (46,585) ‐ ‐ ‐ 2A1JK Electric Ve hicle Charging ‐ 7,745 215,515 ‐ 2 AA23 Transportation Fund for Clean Air 55,500 ‐ 19,027 19,027 ‐ 29113 Yellow Brick Road (254,850) 393,268 2,222,435 ‐ Total ECIA Grants ‐ Fund 1017 40,414,068 (304,675) 704,511 ‐ 33,077,456 ‐ ‐ 35001 RENT PRGRAM ERAP OUTREACH (10,000) ‐ (10,000) ‐ (10,000) ‐ Total Rent Program ‐ Grants ‐ Fund 1018 ‐ (10,000) ‐ (10,000) ‐ (10,000) ‐ 16G06 Certified Local Government (CLG) Gr 25,000 (25,000) 7,500 (25,000) 15,000 (17,500) ‐ 16G05 Homebase/Tides Center for Homeless 50,000 ‐ 50,000 ‐ 50,000 50,000 50,000 16G03 Homeless Emergency Aid Prog. (HEAP) 320,000 ‐ 350 ( 320,000) 258,218 350 ‐ 16G07 Homeless Emergency Aid Program (HEA 4,881,247 (333,844) 333,844 (340,599) 340,599 ‐ ‐ 16G02 Lo
cal Early Action Planning 500,000 ‐ 133,792 ‐ 397,313 133,792 397,313 2DM01 NYSTROM VILLIAGE MASTER PLAN 30,000 ‐ ‐ (30,000) ‐ ‐ ‐ SB200
SB2 Planning Grants ‐ State of CA Dept of
Housing & Community 310,000 ‐ 7,210 (233,260) 306,262 7,210 73,002 Total Planning & Building ‐ Grants ‐ Fund 1050 6,116,247 (358,844) 532,696 (948,858) 1,367,392 173,852 520,315
ATTACHMENT 8 ‐ GRANTS LISTING
MID‐YEAR REPORT
FY2022‐23
Project
Code Project Name Grant Award
Revenues
FY2022‐23
Expenditures
FY2022‐23
Total
Revenues
Total
Expenditures NET to Date
Pending
Reimbursements
29105 37th Street Improvement 286,600 (15,485) ‐ (225,884) 286,600 60,716 60,716 23G06 ATP Quick Build Cycle Track‐Cutting Hoffman 725,000 ‐ 10,000 ‐ 281,071 281,071 281,071 23G07 ATP Quick Build Cycle Track‐Harbour Way 325,000 ‐ 29,579 (115,388) 320,876 205,488 205,488 23006 Boorman Park Revitalization 4,165,000 ‐ 208,338 ‐ 373,619 373,619 373,619 23G02 Bridge Preventive Maintenance 1,903,395 ‐ 6,245 (6,989) 26,483 19,493 19,493 29122 Carlson Crosstown Connections 500,000 ‐ 178,811 ‐ 466,715 466,715 466,715 23G03 Castro Ranch Road 2,205,000 ‐ ‐ (1,342,826) 1,727,665 384,839 384,839 29101 CIP.29‐Goodrick Ave Bay Trail Plan 63,000 ‐ ‐ (63,000) 54,665 (8,335) (8,335) 29103 CIP/Harbor Way Improvement 82,500 (82,500) ‐ ( 82,500) 82,500 ‐ ‐ 29108 CIP/PLUNGE BAY TRAIL$85,211.96‐2grt 92,863 ‐ ‐ (98,542) ‐ (98,542) (98,542) 29125 Greening the Yellow Brick Road 4,100,000 ‐ 365,469 (318,863) 2,090,825 1,771,962 1,771,962 23G04 Greenway Gap Connectivity Study 280,208 (111,774) 84,393 (111,774) 214,675 102,901 102,901 23023 Greenway Rehabilitation & Bike Education 100,000 ‐ ‐ ‐ ‐ ‐ ‐ 23004 Harbour 8 Park Expansion 8,500,000 (369,279) 389,421 (2,157,753) 2,591,865 434,112 434,112 23022 Harbour Way and Wright Avenue Section 130 1,200,000 ‐ ‐ (757) 1,143 386 386 23G05 Local Roadway Safety Plan 72,000 ‐ ‐ ‐ 72,000 72,000 72,000 29119 Rich‐SR Bridge Bicycle Ped. Network 750,000 ‐ ‐ (609,668) 750,000 140, 332 140,332 29113 Yellow Brick Road 6,209,000 (254,850) 248,188 (4,564,338) 6,048,706 1,484,368 1,484,368 Total
Public Works Engineering ‐ Grants ‐ Fund
1054 31,559,566 (833,888) 1,520,445 (9,698,283) 15,389,406 5,691,123 5,691,123 03D06
CDBG Grant ‐ Public Facility ADA
Rehabilitation ‐ Booker T. Anderson (BTA) ‐ 2,569 ‐ 2,569 2,569 2,569 03F06
CDBG Grant ‐ Public Facility ADA
Rehabilitation ‐ Parchester Center 521,883 ‐ 145,802 (2,500) 516,988 145,802 514,488 Total CDBG ‐ Grants ‐ Fund 1201 521,883 ‐ 145,802 (2,500) 516,988 145,802 514,488 22034 Acoe K‐12 Strong Workface 47,500 ‐ ‐ ‐ 38,693 ‐ 38,693 22903 CAREER DISLOCATED WORKER GRANT 2021 893,164 (314,041) 168,239 (314,041) 336,441 (145,801) 22,401 42818 CHEVRON STAGE PROJECT 100,000 (20,
000) 6,066 (154,500) 119,134 (13,934) ‐ 27G01 COMM CHALLENGE EV READINESS 154,949 ‐ ‐ ‐ ‐ ‐ ‐ 22194 COVID‐19 ER NDWG 215,000 ‐ ‐ (197,394) 197,394 ‐ ‐ 22035 Dislocated Youth Worker 250,000 (8,262) 98,352 (89,708) 185,456 90,090 95,748 22292 E&T/Rapid Response Layoff Aversion 35,000 ‐ 33,045 (168,157) 212,402 33,045 44,245
ATTACHMENT 8 ‐ GRANTS LISTING
MID‐YEAR REPORT
FY2022‐23
Project
Code Project Name Grant Award
Revenues
FY2022‐23
Expenditures
FY2022‐23
Total
Revenues
Total
Expenditures NET to Date
Pending
Reimbursements
22116 East Bay ACES 50,000 ‐ ‐ (50,000) ‐ ‐ ‐ 22126 English Language Learners 274,300 (61,579) 23,192 (142,929) 131,223 (38,387) ‐ 22417 English Language Learners 300,000 ‐ 98 ( 300,000) 302,940 98 2,940 22944 EPA Workforce 2019 200,000 (5) ‐ ( 155,769) 162,742 (5) 6,973 22715 EPT Grant ‐ Employment Training Panel 2,061 ‐ 2,391 (355,332) 169,875 2,391 ‐ 22856 Prison to Employment Planning 467,225 ‐ ‐ (397,025) 421,417 ‐ 24,392 22585 SB1 High Road Constr Careers 364,500 (149,580) 115,428 (282,929) 383,216 (34,152) 100,287 22024 STEPS 2021 250,000 (30,914) 39,093 (111,981) 192,486 8,179 80,505 22901 WIA Adult 301,476 (48,219) 102,571 (2,450,080) 2,524,954 54,352 74,874 22902 WIA Dislocated Worker 221,188 (99,310) 76,132 (1,765, 730) 1,845,407 (23,179) 79,677 22906 WIA Rapid Response 99,764 ‐ 51,349 (686,465) 737,759 51,349 51,294 22923 WIA Youth 301,205 (31,165) 84,934 (2, 219,338) 2,455,732 53,769 236,394 22080 WIOA High Performing Boards 54,839 ‐ ‐ (3,846) 58,091 ‐ 54,245 22118 Workforce Accelerator 8.0 150,000 ‐ ‐ (159,995) 159,995 ‐ ‐ 42116 Y.H. SODA FOUNDATION R.B. 412,000 ‐ 17,065 (240,000) 218,406 17,065 ‐ 22128 YOUTHBUILD 2020 DOL 1,080,000 (511,055) 220,704 (891,480) 860,627 (290,351) ‐ Total Employment & Training ‐ Grants ‐ Fund 1205 6,224,171 (1,274,130) 1,038,659 (11,136,699) 11,714,390 (235,471) 912,668 29120 13th Street Complete Street 3,669,000 ‐ 90,185 ‐ 516,466 90,185 516,466 29101 CIP.29‐Goodrick Ave Bay Trail Plan 894,095 ‐ ‐ ( 894,095) 1,079,886 ‐ 185,791 29110 I‐80 Interchange Phase II 2,970,000 ‐ 120,278 (1,009,242) 1,577,905 120,278 568,663 Total Measure J ‐ Grants ‐ Fund 2002 7,533,095 ‐ 210,464 (1,903,336) 3,174,256 210,464 1,270,920 07A73 EPA Brownfield Assessment Grant 400,000 (6,867) 6,867 (406,836) 405,975 ‐ ‐ Total Housing Iron Triangle ‐ Grants ‐ Fund 2125 400,000 (6,867) 6,867 (406,836) 405,975 ‐ ‐ 22A02 FLOOD RISK REDUCTION‐RHEEM CREEK ‐ ‐ ‐ ‐ ‐ ‐ 22A01
Full Trash Capture Device‐Caltrans
Cooperative Agreement 5,499,569 ‐ 180,718 (3,544,820) 3,747,553 180,718 202,733 Total Stormwater ‐ Grants ‐ Fund 4006 5,499,569 ‐ 180,718 (3,544,820) 3,747,553 180,718 202,733 Non‐D
epartmental
EOP01 EMERGENCY OP/COVID‐19 ‐ CARES ACT (1,058) 123 1, 817,902 (1,817,779) (935) 123 EOP02 EMERGENCY OP/COVID‐19 ‐ FEMA ‐ ‐ 70,996 ‐ ‐ 70,996
ATTACHMENT 8 ‐ GRANTS LISTING
MID‐YEAR REPORT
FY2022‐23
Project
Code Project Name Grant Award
Revenues
FY2022‐23
Expenditures
FY2022‐23
Total
Revenues
Total
Expenditures NET to Date
Pending
Reimbursements
EOP03 EMERGENCY OP/COVID‐19 ‐ COR ‐ 2,143 167,633 ( 165,490) 2,143 2,143 F6049 Point Molate Remediation‐Fund 6049 28,500,000 ‐ ‐ 7, 199,853 (59,444) ‐ 7,140,409 Total Non‐Departmental 28,500,000 (1,058) 2,266 9, 256,384 (2,042,712) 1,208 7,213,672 ARPA
AR235 ARPA Community Beautification 1,000,000 ‐ ‐ ‐ ‐ ‐ ‐ AR236 ARPA Community Needs Assessment 300,000 ‐ 129,778 ‐ 215,893 129,778 215,893 AR237 ARPA Environmental Planning Consult 300,000 ‐ 104,481 ‐ 108,151 104,481 108,151 AR231 ARPA Main Library HVAC 500,000 ‐ ‐ ‐ ‐ ‐ ‐ AR241 ARPA MLK Turf Field 150,000 ‐ 150,000 ‐ 150,000 150,000 150,000 AR232 AR PA Nevin Center HVAC 500,000 ‐ ‐ ‐ 10,250 ‐ 10,250 AR240 ARPA North Richmond Pump Station 1,800,000 ‐ 1, 440,797 ‐ 1, 440,797 1,440,797 1,440,797 AR238 ARPA Rapid Response 1,000,000 ‐ (63,344) ‐ 293,750 (63,344) 293,750 AR233 ARPA Recreation Center HVAC 500,000 ‐ ‐ ‐ 25,025 ‐ 25,025 AR234 ARPA Richmond Museum HVAC 500,000 ‐ ‐ ‐ ‐ ‐ ‐ Total ARPA 6,550,000 ‐ 1, 761,711 ‐ 2, 243,865 1,761,711 2,243,865 GRAND TOTAL 166,380,790 (6,571,951) 9,305,216 (24,097,106) 75,230,068 7,791,720 18,936,065
RHA21Feb2023 – ud/prc
RICHMOND, CALIFORNIA, February 21, 2023
Community Services Building
440 Civic Center Plaza
Richmond, CA 94804
_____________________________________________________________________ F. SPECIAL MEETING OF THE RICHMOND HOUSING AUTHORITY
The meeting was called to order at 6:37 p.m. by Chair Eduardo Martinez via teleconference.
G. ROLL CALL
Present: Commissioners Soheila Bana, Claudia Jimenez, Doria Robinson, Cesar Zepeda, Melvin Willis, Vice Chair Gayle McLaughlin, Chair Eduardo Martinez, and Tenant Commissioner Jaycine Scott. Absent: None.
H. PUBLIC COMMENT INSTRUCTIONAL VIDEO
The Public Comment Instructional Video was shown.
I. STATEMENT OF CONFLICT OF INTEREST
None.
J. REPORT FROM THE EXECUTIVE DIRECTOR
Interim Executive Director Gabino Arredondo reported on the Hacienda Leasing Update; and Nevin Plaza Heat Issue.
K. AGENDA REVIEW
None.
L. HOUSING AUTHORITY OPEN FORUM
None.
M. HOUSING AUTHORITY CONSENT CALENDAR
Motion by Commissioner Cesar Zepeda
Seconded by Vice Chair Gayle McLaughlin
Ayes (8) Commissioners Soheila Bana, Claudia Jimenez, Doria Robinson, Melvin Willis, Cesar Zepeda, Vice Chair Gayle McLaughlin, Chair Eduardo Martinez, and Tenant Commissioner Jaycine Scott.
(Passed 8 to 0)
M.1 Housing Authority Meeting Minutes
APPROVE the minutes of the Richmond Housing Authority December 20, 2022, and January 17, 2023, special meetings - City Clerk's Office (Pamela Christian 510-620-6513).
M.2 Continued use of teleconference technology
ADOPT a resolution requiring the continued use of teleconferencing for the meetings of the Board of Commissioners of the Richmond Housing Authority pursuant to the provisions of AB 361 scheduled to end February 28, 2023 – City Clerk’s Office (Pamela Christian 510-620-6513).
Adopted Resolution No. 2177
RHA21Feb2023 – ud/prc
N. ADJOURNMENT
There being no further business, the meeting adjourned at 6:52 p.m.
Clerk of the City of Richmond Chairperson
March 28, 2023
Richmond Housing Authority (RHA)
Economic Development
DATE: March 28, 2023
TO: Chair Martinez and Members of the Richmond Housing
Authority Board of Commissioners
FROM:
Nannette Beacham, Director of Economic Development
Gabino Arredondo, Interim Richmond Housing Authority
Executive Director
Subject:
Emergency Contract with Legacy Mechanical and Energy
Services for a Boiler Replacement
FINANCIAL IMPACT: Funding for this improvement will be derived from the U.S. Housing and Urban Development (HUD) annual
allocation of Operating Subsidy and Capital Fund,
$20,385 (Legacy quote $16,900; 10% Contingency
$1,690; City Permits Fees $1,795) (42141191-400701).
PREVIOUS COUNCIL
ACTION:
N/A
STATEMENT OF THE
ISSUE:
This emergency procurement was initiated after attempts to repair the two heat pumps at Nevin Plaza failed.
Immediate replacement is required to address heating
differentials in the complex.
RECOMMENDED ACTION: ADOPT a resolution authorizing an emergency contract with Legacy Mechanical and Energy Services, in an
amount not to exceed $16,900 plus a 10 percent
contingency of $1,690, for a total contract amount not to exceed $18,590, to replace the two heat pumps at Nevin
Plaza and authorizing the payment of City permit fees in the amount of $1,795, for a total project cost amount of $20,385 - Richmond Housing Authority (Gabino
Arredondo 510-620-6606).
AGENDA
REPORT
March 28, 2023
DISCUSSION:
On December 16, 2022, Richmond Housing Authority (RHA) received inquiries from Nevin Plaza residents regarding low levels of heat in some units. RHA called the HVAC vendor to assess and conduct boiler repairs. After an inspection, it was determined that the cause of the uneven heat distribution derived from malfunctioning heat pumps.
Impacted residents were provided space heaters by RHA maintenance staff while efforts to address the heating issues continued. Ultimately, it was concluded that several components of the system needed to be repaired to bring the system back online. After consulting with various suppliers, RHA staff were made aware that restoration of normal heat service could take many weeks due to supply chain issues in the acquisition of parts, including shipping challenges arising from holiday demands and inclement weather conditions. RHA, however, did receive notice that one part would be delivered by December 25, 2022.
When the part arrived on Christmas day, City Public Works staff mobilized were able to repair one of the pumps. The repair did not completely resolve the heating issues as the heat distribution was still uneven throughout the building once the pumps were turned on.
Further diagnostics revealed that additional repairs were needed to address a leak in the second heat pump. Efforts continued to acquire the necessary parts, but the vendor continued to experience challenges in securing them. Due to the delays, RHA sought additional analysis from other vendors. Replacement of the malfunctioning heat pumps was recommended instead of continued maintenance and repair of the aging parts.
RHA staff reached out to three vendors to obtain bids for the boiler pump replacement.
Quotes were received from Cooper and Hawkins, Bay City Mechanical, and Legacy Mechanical and Energy Services (“Legacy”). Ultimately, due to their pricing and expertise, Legacy was selected to remove and replace the current pumps. Legacy is the City’s current Heating Ventilation and Air Conditioning (HVAC) vendor and was initially chosen through a formal Request for Proposals (RFP) process. Due to the importance of addressing the heat issue, an emergency contract process was initiated.
Legacy has provided a quote of $16,900 incluisive of labor, parts, and freight. RHA staff members are also requesting authority for a ten percent contingency in the amount of $1,690 to account for potential extra repair costs, as well as authority in the amount of $1,795 for City permit fees, for a total project cost in an amount not to exceed $20,385.
Funding for this improvement will be derived from HUD’s annual allocation of Operating Subsidy and the City’s Capital Fund.
DOCUMENTS ATTACHED:
Attachment 1 – Resolution
Attachment 2 – Contract
Reso. No. ____
RESOLUTION NO. ____
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE HOUSING
AUTHORITY OF THE CITY OF RICHMOND, CALIFORNIA, AUTHORIZING AN
EMERGENCY CONTRACT WITH LEGACY MECHANICAL AND ENERGY
SERVICES IN AN AMOUNT NOT TO EXCEED FOR $16,900 PLUS A 10 % CONTINGENCY OF $1,690 FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED & 18,590 AND AUTHORIZE THE PAYMENT OF CITY PERMIT FEES IN THE AMOUNT OF $1,795 FOR A TOTAL PROJECT COST AMOUNT OF $20,385 TO
REPLACE TWO HEAT PUMPS AT NEVIN PLAZA
WHEREAS, Richmond Housing Authority (RHA) owns and manages 244 units of rental housing in the City of Richmond; and
WHEREAS, on October 22, 2019, the RHA entered into a Public Housing Authority Recovery and Sustainability (PHARS) agreement with the U.S. Department of Housing and Urban Development (HUD); and
WHEREAS, RHA remains obligated and committed to performing all HUD required functions, and providing quality services to local program participants; and
WHEREAS, Nevin Plaza primarily serves senior citizen and disabled residents; and
WHEREAS, on December 16, 2023, RHA began receiving resident inquiries regarding low levels of heat in some units; and
WHEREAS, the source of the heat differentials arose from failing components in the ]t two heat pumps which service the facility; and
WHEREAS, despite efforts to repair the two units, the heat differentials were not resolved and a full replacement was recommended; and
WHEREAS, RHA maintenance staff currently does not have the expertise to conduct the emergency boiler repair work needed; and
WHEREAS, in accordance with the emergency procurement process outlined in RMC
2.52.334, RHA reached out to three multiple vendors; and
WHEREAS, three vendors responded and Legacy Mechanical and Energy Services was selected due to their expertise and pricing.
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF RICHMOND THAT the Executive Director is authorized to enter into a Contract with Legacy Mechanical and Energy Services in an amount not to exceed for $16,900 plus a 10 % contingency of $1,690 for a total contract amount not to exceed & 18,590 to replace the two heat pumps at Nevin Plaza and pay the City permit fees in the amount of $1,795 for a total project cost amount of $20,385.
BE IT FURTHER RESOLVED that the Executive Director is hereby authorized to take all actions necessary to implement this resolution.
*****************
The foregoing resolution was passed and adopted by the Commissioners of the Housing Authority of the City of Richmond at meeting thereof held on March 21, 2023, by the following vote:
AYES:
NOES:
Reso. No. ____
ABSTENTIONS:
ABSENT:
Chairperson
[SEAL]
Attest:
Secretary
Approved as to form:
City Attorney
State of California }
County of Contra Costa : ss.
City of Richmond }
I certify that the foregoing is a true copy of Resolution No. _____ finally passed and adopted at a Special Housing Authority Meeting held on March 21, 2023.
____________________________________
CLERK OF THE HOUSING AUTHORITY
SPECIAL CONDITIONS
1. Contractor shall provide the services set forth in the and quote provided February 10, 2023, which are attached hereto and incorporated herein by this reference.
2. In addition to the General Conditions set forth herein, Contractor shall comply with the terms and conditions set forth in the documents entitled "General Conditions for Non- Construction Contracts Section II" (HUD-5370-C), "Certifications and Representations of Offerors" (HUD-5369-C), "Certification Regarding Debarment and Suspension" (HUD- 2992), and "Equal Employment Opportunity Certification" (HUD-9201 0) which is attached hereto and incorporated herein by this reference. If there are any conflicts between the terms and conditions set forth in the General Conditions set forth herein and the terms and conditions set forth in the attached document, the terms and conditions set forth in the attached document shall take precedence and shall prevail.
3. Contractor shall provide the insurance coverage set forth in the document entitled "City of Richmond- Insurance Requirements- Type 1: "Consultant and Contractors" which is attached hereto and incorporated herein by this reference. Contractor shall maintain said coverage during the entire term of this contract. However, wherever the document refers to the "City of Richmond" or the "CITY", the Contractor shall substitute the words "Housing Authority of the City of Richmond" or "Authority".
SCOPE OF WORK
Boiler Pump Replacement: Secure power to pump 1, Isolate pump. Remove and replace, Fill line, bleed air, check for leaks, Start, test, and advise of operations, Repeat process for pump 2.
The project is being budgeted for $16,900 based on the Legacy proposal provided. A ten percent contingency to account for potential extra repair costs in the amount of $1,690 is included.
General Conditions for Non-ConstructionU.S. Department of Housing and Urban Contracts Development
Office of Public and Indian Housing
Section I – (With or without Maintenance Work)Office of Labor Relations OMB Approval No. 2577-0157 (exp. 1/31/2017)
Public Reporting Burden for this collection of information is estimated to average 0.08 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Reports Management Officer, Office of Information Policies and Systems, U.S. Department of Housing and Urban Development, Washington, D.C. 20410-3600; and to the Office of Management and Budget, Paperwork Reduction Project (2577-0157), Washington, D.C. 20503. Do not send this completed form to either of these addressees.
Applicability. This form HUD-5370-C has 2 Sections. These Sections must be inserted into non-construction contracts as described below:
proposal submitted before final payment of the contract. (d) Failure to agree to any adjustment shall be a dispute under clause Disputes, herein. However, nothing in this clause shall excuse the Contractor from proceeding with the
1) Non-construction contracts (without maintenance) contract as changed. greater than $100,000 - use Section I; (e) No services for which an additional cost or fee will be 2) Maintenance contracts (including nonroutine charged by the Contractor shall be furnished without the prior written consent of the HA. maintenance as defined at 24 CFR 968.105) greater than $2,000 but not more than $100,000 - use Section II; and 3) Maintenance contracts (including nonroutine 3. Termination for Convenience and Default maintenance), greater than $100,000 – use Sections I
and II. (a) The HA may terminate this contract in whole, or from time to time in part, for the HA's convenience or the failure of the Contractor to fulfill the contract obligations (default). The HA shall terminate by delivering to the Contractor a written Notice of Termination specifying the nature, extent, and effective date of the termination. Upon receipt of the notice, the Contractor shall: (i) immediately discontinue all services affected (unless the notice directs otherwise); and (ii) deliver to the HA all information, reports, papers, and other materials accumulated or generated in performing
Section I - Clauses for All Non-Construction Contracts greater than $100,000
1. Definitions
The following definitions are applicable to this contract:
(a) "Authority or Housing Authority (HA)" means the
Housing Authority. this contract, whether completed or in process. (b) "Contract" means the contract entered into between the (b) If the termination is for the convenience of the HA, the HA shall be liable only for payment for services rendered Authority and the Contractor. It includes the contract form, the Certifications and Representations, these contract
clauses, and the scope of work. It includes all formal
changes to any of those documents by addendum, Change
before the effective date of the termination.
(c) If the termination is due to the failure of the Contractor to Order, or other modification. fulfill its obligations under the contract (default), the HA may (i) require the Contractor to deliver to it, in the manner (c) "Contractor" means the person or other entity entering into the contract with the Authority to perform all of the work and to the extent directed by the HA, any work as required under the contract. described in subparagraph (a)(ii) above, and compensation be determined in accordance with the Changes clause,
paragraph 2, above; (ii) take over the work and prosecute the same to completion by contract or otherwise, and the Contractor shall be liable for any additional cost incurred by the HA; (iii) withhold any payments to the Contractor, for the purpose of off-set or partial payment, as the case may
(d) "Day" means calendar days, unless otherwise stated. (e) "HUD" means the Secretary of Housing and Urban
development, his delegates, successors, and assigns, and the officers and employees of the United States
Department of Housing and Urban Development acting for
and on behalf of the Secretary. be, of amounts owed to the HA by the Contractor.
2. Changes (d) If, after termination for failure to fulfill contract obligations (a) The HA may at any time, by written order, and without (default), it is determined that the Contractor had not failed, the termination shall be deemed to have been effected for the convenience of the HA, and the Contractor shall been titled to payment as described in paragraph (b) above. notice to the sureties, if any, make changes within the general scope of this contract in the services to be
performed or supplies to be delivered. (e) Any disputes with regard to this clause are expressly made (b) If any such change causes an increase or decrease in the subject to the terms of clause titled Disputes herein. hourly rate, the not-to-exceed amount of the contract, or the time required for performance of any part of the work under this contract, whether or not changed by the order, or otherwise affects the conditions of this contract, the HA shall make an equitable adjustment in the not-to-exceed amount, the hourly rate, the delivery schedule, or other
4. Examination and Retention of Contractor's Records
(a) The HA, HUD, or Comptroller General of the United States, affected terms, and shall modify the contract accordingly. or any of their duly authorized representatives shall, until 3 years after final payment under this contract, have access to and the right to examine any of the Contractor's directly pertinent books, documents, papers, or other records
involving transactions related to this contract for the purpose of making audit, examination, excerpts, and
transcriptions.
(c) The Contractor must assert its right to an equitable adjustment under this clause within 30 days from the date of receipt of the written order. However, if the HA decides that the facts justify it, the HA may receive and act upon a Section I - Page 1 of 6 form HUD-5370-C (01/2014)
(b) The Contractor agrees to include in first-tier subcontracts under this contract a clause substantially the same as
paragraph (a) above. "Subcontract," as used in this clause, A breach of these Contract clauses may be grounds for
termination of the Contract and for debarment or denial of participation in HUD programs as a Contractor and a
subcontractor as provided in 24 CFR Part 24.
excludes purchase orders not exceeding $10,000.
(c) The periods of access and examination in paragraphs (a) and (b) above for records relating to:
(i) appeals under the clause titled Disputes;
(ii) litigation or settlement of claims arising from the
9. Assignment of Contract
performance of this contract; or, The Contractor shall not assign or transfer any interest in this contract; except that claims for monies due or to become due from the HA under the contract may be assigned to a bank, trust company, or other financial institution. If the Contractor is a partnership, this contract shall inure to the benefit of the surviving or remaining member(s) of such partnership approved by the HA.
(iii) costs and expenses of this contract to which the HA, HUD, or Comptroller General or any of their duly
authorized representatives has taken exception shall
continue until disposition of such appeals, litigation, claims, or exceptions.
5. Rights in Data (Ownership and Proprietary Interest)
10. Certificate and Release
The HA shall have exclusive ownership of, all proprietary interest in, and the right to full and exclusive possession of all information, materials and documents discovered or produced by Contractor pursuant to the terms of this Contract, including but not limited to reports, memoranda or letters concerning the research and reporting tasks of this Contract.
Prior to final payment under this contract, or prior to settlement upon termination of this contract, and as a condition precedent thereto, the Contractor shall execute and deliver to the HA a certificate and release, in a form acceptable to the HA, of all claims against the HA by the Contractor under and by virtue of this contract, other than such claims, if any, as may be specifically excepted by the Contractor in stated amounts set forth therein.
6. Energy Efficiency
The contractor shall comply with all mandatory standards and policies relating to energy efficiency which are contained in the energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub.L. 94-163) for the State in which the work under this contract is performed.
11. Organizational Conflicts of Interest
(a) The Contractor warrants that to the best of its knowledge
7. Disputes
and belief and except as otherwise disclosed, it does not have any organizational conflict of interest which is defined as a situation in which the nature of work under this
contract and a contractor's organizational, financial,
contractual or other interests are such that: (a) All disputes arising under or relating to this contract, except for disputes arising under clauses contained in Section III, Labor Standards Provisions, including any claims for
damages for the alleged breach there of which are not
disposed of by agreement, shall be resolved under this
(i) Award of the contract may result in an unfair
competitive advantage; or
(ii) The Contractor's objectivity in performing the contract clause.
work may be impaired.
(b) The Contractor agrees that if after award it discovers an organizational conflict of interest with respect to this contract or any task/delivery order under the contract, he or she shall make an immediate and full disclosure in writing to the Contracting Officer which shall include a description of the action which the Contractor has taken or intends to take to eliminate or neutralize the conflict. The HA may, however, terminate the contract or task/delivery order for the
convenience of the HA if it would be in the best interest (b) All claims by the Contractor shall be made in writing and submitted to the HA. A claim by the HA against the
Contractor shall be subject to a written decision by the HA. (c) The HA shall, with reasonable promptness, but in no event in no more than 60 days, render a decision concerning any claim hereunder. Unless the Contractor, within 30 days after receipt of the HA's decision, shall notify the HA in writing that it takes exception to such decision, the decision
shall be final and conclusive. of the HA.
(d) Provided the Contractor has (i) given the notice within the (c) In the event the Contractor was aware of an organizational conflict of interest before the award of this contract and intentionally did not disclose the conflict to the Contracting time stated in paragraph (c) above, and (ii) excepted its claim relating to such decision from the final release, and (iii) brought suit against the HA not later than one year after receipt of final payment, or if final payment has not been made, not later than one year after the Contractor has had a reasonable time to respond to a written request by the HA that it submit a final voucher and release, whichever is earlier, then the HA's decision shall not be final or
conclusive, but the dispute shall be determined on the
Officer, the HA may terminate the contract for default. (d) The terms of this clause shall be included in all
subcontracts and consulting agreements wherein the work to be performed is similar to the service provided by the prime Contractor. The Contractor shall include in such
subcontracts and consulting agreements any necessary
provisions to eliminate or neutralize conflicts of interest. merits by a court of competent jurisdiction.
(e) The Contractor shall proceed diligently with performance of this contract, pending final resolution of any request for relief, claim, appeal, or action arising under the contract, and comply with any decision of the HA.
12. Inspection and Acceptance
(a) The HA has the right to review, require correction, if necessary, and accept the work products produced by the Contractor. Such review(s) shall be carried out within 30 days so as to not impede the work of the Contractor. Any 8. Contract Termination; Debarment Section I - Page 2 of 6 form HUD-5370-C (01/2014) Page 107 of 364 product of work shall be deemed accepted as submitted if the HA does not issue written comments and/or required
corrections within 30 days from the date of receipt of such "Local government" means a unit of government in a State and, if chartered, established, or otherwise recognized by a State for the performance of a governmental duty, including a local public authority, a special district, an intrastate district, a council of governments, a sponsor group representative
organization, and any other instrumentality of a local
product from the Contractor.
(b) The Contractor shall make any required corrections
promptly at no additional charge and return a revised copy of the product to the HA within 7 days of notification or a government. later date if extended by the HA. "Officer or employee of an agency" includes the following (c) Failure by the Contractor to proceed with reasonable individuals who are employed by an agency:
promptness to make necessary corrections shall be a
default. If the Contractor's submission of corrected work remains unacceptable, the HA may terminate this contract (or the task order involved) or reduce the contract price or cost to reflect the reduced value of services received. (i) An individual who is appointed to a position in the Government under title 5, U.S.C., including a position
under a temporary appointment;
(ii) A member of the uniformed services as defined in
section 202, title 18, U.S.C.;
(iii) A special Government employee as defined in section
13. Interest of Members of Congress 202, title 18, U.S.C.; and, No member of or delegate to the Congress of the United States of America or Resident Commissioner shall be admitted to any share or part of this contract or to any benefit to arise there from, but this provision shall not be construed to extend to this contract if made with a corporation for its general benefit. (iv) An individual who is a member of a Federal advisory committee, as defined by the Federal Advisory
Committee Act, title 5, appendix 2.
“Person" means an individual, corporation, company,
association, authority, firm, partnership, society, State, and local government, regardless of whether such entity is operated for profit or not for profit. This term excludes an Indian tribe, tribal organization, or other Indian organization with respect to 14. Interest of Members, Officers, or Employees and Former Members, Officers, or Employees expenditures specifically permitted by other Federal law.
No member, officer, or employee of the HA, no member of the governing body of the locality in which the project is situated, no member of the governing body in which the HA was activated, and no other pubic official of such locality or localities who exercises any functions or responsibilities with respect to the "Recipient" includes all contractors, subcontractors at any tier, and subgrantees at any tier of the recipient of funds received in connection with a Federal contract, grant, loan, or cooperative agreement. The term excludes an Indian tribe, tribal organization, or any other Indian organization with respect to
expenditures specifically permitted by other Federal law. project, shall, during his or her tenure, or for one year "Regularly employed means, with respect to an officer or employee of a person requesting or receiving a Federal
contract, grant, loan, or cooperative agreement, an officer or employee who is employed by such person for at least 130 working days within one year immediately preceding the date of the submission that initiates agency consideration of such person for receipt of such contract, grant, loan, or cooperative agreement. An officer or employee who is employed by such person for less than 130 working days within one year
immediately preceding the date of submission that initiates agency consideration of such person shall be considered to be regularly employed as soon as he or she is employed by such thereafter, have any interest, direct or indirect, in this contract or the proceeds thereof.
15. Limitation on Payments to Influence Certain Federal Transactions
(a) Definitions. As used in this clause:
"Agency", as defined in 5 U.S.C. 552(f), includes Federal executive departments and agencies as well as independent regulatory commissions and Government corporations, as
defined in 31 U.S.C. 9101(1).
"Covered Federal Action" means any of the following person for 130 working days.
Federal actions: "State" means a State of the United States, the District of Columbia, the Commonwealth of Puerto Rico, a territory or possession of the United States, an agency or instrumentality of a State, and a multi-State, regional, or interstate entity having governmental duties and powers.
(i) The awarding of any Federal contract;
(ii) The making of any Federal grant;
(iii) The making of any Federal loan;
(iv) The entering into of any cooperative agreement; and, (v) The extension, continuation, renewal, amendment, or (b) Prohibition. modification of any Federal contract, grant, loan, or (i) Section 1352 of title 31, U.S.C. provides in part that no cooperative agreement. appropriated funds may be expended by the recipient of a Federal contract, grant, loan, or cooperative
agreement to pay any person for influencing or
attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member
of Congress in connection with any of the following
covered Federal actions: the awarding of any Federal
contract, the making of any Federal grant, the making
of any Federal loan, the entering into of any
Covered Federal action does not include receiving from an agency a commitment providing for the United States to insure or guarantee a loan.
"Indian tribe" and "tribal organization" have the meaning provided in section 4 of the Indian Self-Determination and Education Assistance Act (25 U.S.C. 450B). Alaskan Natives are included under the definitions of Indian tribes in that Act. "Influencing or attempting to influence" means making, with the intent to influence, any communication to or appearance before an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any covered
Federal action.
cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of
any Federal contract, grant, loan, or cooperative
agreement.
(ii) The prohibition does not apply as follows:
Section I - Page 3 of 6 form HUD-5370-C (01/2014) Page 108 of 364 (1) Agency and legislative liaison by Own person requesting or receiving a covered Federal action or an extension,
continuation, renewal, amendment, or
modification of a covered Federal action
if the payment is for professional or
technical services rendered directly in
the preparation, submission, or
negotiation of any bid, proposal, or
application for that Federal action or for
meeting requirements imposed by or
pursuant to law as a condition for
receiving that Federal action. Persons
other than officers or employees of a
person requesting or receiving a
covered Federal action include
Employees.
(a) The prohibition on the use of appropriated
funds, in paragraph (i) of this section, does not
apply in the case of a payment of reasonable
compensation made to an officer or employee of
a person requesting or receiving a Federal
contract, grant, loan, or cooperative agreement, if
the payment is for agency and legislative
activities not directly related to a covered Federal
action.
(b) For purposes of paragraph (b)(i)(1)(a) of
this clause, providing any information specifically
requested by an agency or Congress is permitted
at any time.
(c) The following agency and legislative liaison
activities are permitted at any time only where
they are not related to a specific solicitation for
consultants and trade associations.
(b) For purposes of subdivision (b)(ii)(2)(a) of
any covered Federal action:
clause, "professional and technical services"
shall be limited to advice and analysis
directly applying any professional or (1) Discussing with an agency (including individual demonstrations) the qualities and
characteristics of the person's products or
services, conditions or terms of sale, and service
technical discipline.
(c) Requirements imposed by or pursuant to law
capabilities; and,
as a condition for receiving a covered
Federal award include those required by law
or regulation, or reasonably expected to be
required by law or regulation, and any other
requirements in the actual award
(2) Technical discussions and other
activities regarding the application or adaptation
of the person's products or services for an
agency's use. documents.
(d) The following agency and legislative liaison
activities are permitted where they are prior to
(d) Only those services expressly authorized by
subdivisions (b)(ii)(2)(a)(i) and (ii) of this
formal solicitation of any covered Federal action: section are permitted under this clause. (1) Providing any information not
specifically requested but necessary for an
agency to make an informed decision about
(iii) Selling activities by independent sales
representatives.
(c) The prohibition on the use of appropriated funds, in initiation of a covered Federal action; subparagraph (b)(i) of this clause, does not apply to the following selling activities before an agency by independent sales representatives, provided such activities are prior to formal solicitation by an agency and are specifically limited (2) Technical discussions regarding the
preparation of an unsolicited proposal prior to its
official submission; and
(3) Capability presentations by persons
seeking awards from an agency pursuant to the
provisions of the Small Business Act, as
amended by Public Law 95-507 and other
to the merits of the matter:
(i) Discussing with an agency (including individual
demonstration) the qualities and characteristics of the person's products or services, conditions or terms of
subsequent amendments. sale, and service capabilities; and (e) Only those activities expressly authorized
by subdivision (b)(ii)(1)(a) of this clause are
(ii) Technical discussions and other activities regarding the application or adaptation of the person's products
permitted under this clause. or services for an agency's use. (2) Professional and technical services. (d) Agreement. In accepting any contract, grant, cooperative agreement, or loan resulting from this solicitation, the person submitting the offer agrees not to make any
(a) The prohibition on the use of appropriated
funds, in subparagraph (b)(i) of this clause,
does not apply in the case of- payment prohibited by this clause. (i) A payment of reasonable compensation
made to an officer or employee of a
person requesting or receiving a
covered Federal action or an extension,
continuation, renewal, amendment, or
modification of a covered Federal
action, if payment is for professional or
technical services rendered directly in
the preparation, submission, or
negotiation of any bid, proposal, or
application for that Federal action or for
meeting requirements imposed by or
pursuant to law as a condition for
(e) Penalties. Any person who makes an expenditure
prohibited under paragraph (b) of this clause shall be
subject to civil penalties as provided for by 31 U.S.C. 1352.
An imposition of a civil penalty does not prevent the
Government from seeking any other remedy that may be
applicable.
(f) Cost Allowability. Nothing in this clause is to be interpreted receiving that Federal action.
to make allowable or reasonable any costs which would be unallowable or unreasonable in accordance with Part 31 of the Federal Acquisition Regulation (FAR), or OMB
Circulars dealing with cost allowability for recipients of assistance agreements. Conversely, costs made
specifically unallowable by the requirements in this clause will not be made allowable under any of the provisions of FAR Part 31 or the relevant OMB Circulars. (ii) Any reasonable payment to a person, other than an officer or employee of a
Section I - Page 4 of 6 form HUD-5370-C (01/2014) Page 109 of 364
16. Equal Employment Opportunity Contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction, the Contractor may request the United States to enter into the litigation to protect the interests of the United States.
During the performance of this contract, the Contractor agrees as follows:
(a) The Contractor shall not discriminate against any employee or applicant for employment because of race, color,
religion, sex, or national origin. 17. Dissemination or Disclosure of Information (b) The Contractor shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color,
religion, sex, or national origin. Such action shall include, but not be limited to (1) employment; (2) upgrading; (3) demotion; (4) transfer; (5) recruitment or recruitment
advertising; (6) layoff or termination; (7) rates of pay or other forms of compensation; and (8) selection for training, No information or material shall be disseminated or disclosed to the general public, the news media, or any person or
organization without prior express written approval by the HA.
18. Contractor's Status
including apprenticeship.
It is understood that the Contractor is an independent contractor and is not to be considered an employee of the HA, or assume any right, privilege or duties of an employee, and shall save harmless the HA and its employees from claims suits, actions and costs of every description resulting from the Contractor's activities on behalf of the HA in connection with this Agreement. (c) The Contractor shall post in conspicuous places available to employees and applicants for employment the notices to be provided by the Contracting Officer that explain this clause.
(d) The Contractor shall, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex,
19. Other Contractors
or national origin.
HA may undertake or award other contracts for additional work at or near the site(s) of the work under this contract. The contractor shall fully cooperate with the other contractors and with HA and HUD employees and shall carefully adapt
scheduling and performing the work under this contract to accommodate the additional work, heeding any direction that may be provided by the Contracting Officer. The contractor shall not commit or permit any act that will interfere with the performance of work by any other contractor or HA employee. (e) The Contractor shall send, to each labor union or
representative of workers with which it has a collective bargaining agreement or other contract or understanding, the notice to be provided by the Contracting Officer
advising the labor union or workers' representative of the Contractor's commitments under this clause, and post
copies of the notice in conspicuous places available to employees and applicants for employment.
(f) The Contractor shall comply with Executive Order 11246,20. Liens as amended, and the rules, regulations, and orders of the Secretary of Labor. The Contractor is prohibited from placing a lien on HA's property. This prohibition shall apply to all subcontractors.(g) The Contractor shall furnish all information and reports required by Executive Order 11246, as amended and by
rules, regulations, and orders of the Secretary of Labor, or pursuant thereto. The Contractor shall permit access to its books, records, and accounts by the Secretary of Labor for purposes of investigation to ascertain compliance with such
21. Training and Employment Opportunities for Residents in the Project Area (Section 3, HUD Act of 1968; 24 CFR 135) (a) The work to be performed under this contract is subject to the rules, regulations, and orders. requirements of section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u (section 3). The purpose of section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD- assisted projects covered by section 3, shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who are recipients of
(h) In the event of a determination that the Contractor is not in compliance with this clause or any rule, regulation, or order of the Secretary of Labor, this contract may be canceled, terminated, or suspended in whole or in part, and the
Contractor may be declared ineligible for further
Government contracts, or federally assisted construction contracts under the procedures authorized in Executive
Order 11246, as amended. In addition, sanctions may be
imposed and remedies invoked against the Contractor as
provided in Executive Order 11246, as amended, the rules, regulations, and orders of the Secretary of Labor, or as HUD assistance for housing.
(b) The parties to this contract agree to comply with HUD's otherwise provided by law.
regulations in 24 CFR Part 135, which implement section 3. As evidenced by their execution of this contract, the parties to this contract certify that they are under no contractual or other impediment that would prevent them from complying with the (i) The Contractor shall include the terms and conditions of Part 135 regulations. this clause in every subcontract or purchase order unless exempted by the rules, regulations, or orders of the
Secretary of Labor issued under Executive Order 11246,
as amended, so that these terms and conditions will be
binding upon each subcontractor or vendor. The
Contractor shall take such action with respect to any
subcontractor or purchase order as the Secretary of
Housing and Urban Development or the Secretary of Labor may direct as a means of enforcing such provisions,
including sanctions for noncompliance; provided that if the (c) The contractor agrees to send to each labor organization or representative of workers with which the contractor has a collective bargaining agreement or other understanding, if any, a notice advising the labor organization or workers' representative of the contractor's commitments under this section 3 clause, and will post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the section 3 preference, shall set forth minimum number and job titles subject to hire, availability of
Section I - Page 5 of 6 form HUD-5370-C (01/2014) Page 110 of 364 apprenticeship and training positions, the qualifications for each; and the name and location of the person(s) taking applications for each of the positions; and the anticipated date the work shall begin.
(d) The contractor agrees to include this section 3 clause in every subcontract subject to compliance with regulations in 24 CFR Part 135, and agrees to take appropriate action, as provided in an applicable provision of the subcontract or in this section 3 clause, upon a finding that the subcontractor is in violation of the regulations in 24 CFR Part 135. The contractor will not subcontract with any subcontractor where the contractor has notice or knowledge that the subcontractor has been found in violation of the regulations in 24 CFR Part 135.
(e) The contractor will certify that any vacant employment positions, including training positions, that are filled (1) after the contractor is selected but before the contract is executed, and (2) with persons other than those to whom the regulations of 24 CFR Part 135 require employment opportunities to be directed, were not filled to circumvent the contractor's obligations under 24 CFR
Part 135.
(f) Noncompliance with HUD's regulations in 24 CFR Part 135 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUD assisted contracts.
22. Procurement of Recovered Materials
(a) In accordance with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act, the Contractor shall procure items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR Part 247 that contain the highest percentage of recovered materials
practicable, consistent with maintaining a satisfactory level of competition. The Contractor shall procure items designated in the EPA guidelines that contain the highest percentage of
recovered materials practicable unless the Contractor
determines that such items: (1) are not reasonably available in a reasonable period of time; (2) fail to meet reasonable
performance standards, which shall be determined on the basis of the guidelines of the National Institute of Standards and Technology, if applicable to the item; or (3) are only available at an unreasonable price.
(b) Paragraph (a) of this clause shall apply to items purchased under this contract where: (1) the Contractor purchases in excess of $10,000 of the item under this contract; or (2) during the preceding Federal fiscal year, the Contractor: (i) purchased any amount of the items for use under a contract that was funded with Federal appropriations and was with a Federal agency or a State agency or agency of a political subdivision of a State; and (ii) purchased a total of in excess of $10,000 of the item both under and outside that contract.
Section I - Page 6 of 6 form HUD-5370-C (01/2014) Page 111 of 364
March 28, 2023
Richmond Housing Authority
& City of Richmond
Finance Department
DATE: March 28, 2023
TO: Housing Authority Board of Commissioners and
Members of the City Council
FROM: Shasa Curl, City Manager
Nannette Beacham, Director of Economic Development
Delmy Cuellar, Director of Finance
Gabino Arredondo, RHA, Interim Executive Director for
the Richmond Housing Authority
Rita Martinez, Senior Accountant
Subject:
Fiscal Year (FY) 2022-23 Amended Budget Adjustments
FINANCIAL IMPACT: The fiscal year (FY) 2022-2023 mid-year adjustments includes an increase of Capital Fund revenue of
$111,014, a decrease of $187,136 in rental revenue at
Nevin Plaza, and an increase of $15,000 in Professional Services. The adjusted mid-year budget would consist of $4,803,922 in estimated revenues and $4,895,044 in
expenditures, thereby increasing the FY 2022-23 General Fund subsidy by $91,122 from $1,261,082 to $1,352,204.
If the proposed General Fund subsidy increase of
$91,122 is approved by the City of Richmond, it will
balance the RHA FY 2022-2023 budget to $4,895,044 in
estimated revenues and $4,895,044 in expenditures.
PREVIOUS COUNCIL
ACTION:
June 21, 2022
STATEMENT OF THE
ISSUE:
Richmond Housing Authority (RHA) staff is requesting
that the RHA Board of Commissioners and members of
the City Council review and approve the RHA Fiscal Year 2022-2023 amended operating budget and approve the
recommended budget adjustments.
JOINT MEETING
AGENDA REPORT
March 28, 2023
RECOMMENDED ACTION:
ADOPT a joint resolution approving the proposed Fiscal
Year (FY) 2022-2023 Richmond Housing Authority (RHA)
amended budget adjustments with revised estimated
revenues of $4,803,922 and total expenditures of
$4,895,044; and APPROVE an increase in the RHA
Fiscal Year 2022-2023 General Fund subsidy amount by
$91,122 from $1,261,082 to $1,352,204 which will
provide sufficient revenue to match anticipated
expenditures and balance the RHA budget to $4,895,044
in estimated revenues and $4,895,044 in estimated
expenditures – Richmond Housing Authority/Finance
Department (Gabino Arredondo/Rita Martinez 510-621-
1300).
DISCUSSION:
Background
The RHA provides affordable housing for low and very low-income Richmond residents through the U.S. Department of Housing and Urban Development (HUD) federally funded housing programs. RHA owns multiple public housing properties and manages Nystrom Village with approximately 100 units. There are an additional approximate 535 units associated with RHA entities (Richmond Village, Triangle Court, Friendship Manor, and Nevin Plaza) and 150 units recently rehabilitated (Hacienda) for a total of 785 units.
Funding for the RHA budget is largely dependent on funding from HUD, and thus subject to congressional appropriations. HUD continues the trend of inadequate funding for public housing authorities nationwide, and therefore, it is increasingly difficult for RHA to operate without a general fund subsidy.
Original Approved RHA Budget – June 21, 2022
On June 21, 2022, RHA Board of Commissioners and Richmond City Council approved the FY 2022-2023 budget of $4,880,044 in expenditures to manage the public housing program which includes personnel costs (currently at seven FTE’s), funds to cover utilities and contracts for property maintenance and security for Nevin Plaza, and Nystrom Village and operating subsidy pass through for Richmond Village. Estimated revenue of $3,618,962 million is comprised of operating subsidies from HUD, capital funds, and tenant rents. An RHA subsidy from the City of Richmond General Fund in the amount of $1,261,082 was approved to provide sufficient revenue to match anticipated expenditures and balance the RHA budget to $4,880,044 in estimated revenues and $4,880,044 in expenditures.
March 28, 2023
Approved RHA FY 2022-23 Budget
Revenues $ 3,618,962
Expenditures $ 4,880,044
Subsidy $ 1,261,082
Surplus/(Deficit) ($ 0)
FY 2022-2023 Amended Budget
The FY 2022-2023 mid-year adjustments include a decrease of $187,136 in rental revenues at Nevin Plaza due to transfer of Nevin Plaza operations to begin the asset repositioning process to rehabilitate the building. EAH Housing has taken over the operations and management of the Nevin Plaza as of March 17, 2023, and future rental income will be collected by EAH Housing. The reduction in revenue will require a request to increase the general fund subsidy to have a balanced budget. The total of the FY 2022-2023 adjusted budget would consist of $4,803,922 in revenues and $4,895,044 in expenditures: thereby, increasing the FY 2022-2023 General Fund (GF) subsidy by $91,122, for a total amount increasing from $1,261,082 to $ 1,352,204.
RHA FY 22-23
Budget with
GF Subsidy
Revenue and
Expenditure
Adjustments
RHA FY 22-23
Budget Mid-Year
Adjustments
Revenues $4,880,044 Decrease $76,122 $4,803,922
Expenditures $4,880,044 Increase $15,000 $4,895,044
GF Subsidy Increase $91,122
Amended RHA
FY 22-23 Budget with
GF Subsidy
$ 4,895,044
$ 4,895,044
The revenue and expenditure changes are listed below:
Revenue Changes:
$111,014 Increase in Revenue:
o Increase in Capital Fund revenue for Central Office Cost Center (COCC) Administration transfer in.
$187,136 Decrease in Revenue:
o Reduction in rental revenue projections mainly attributed to the transfer of Nevin Plaza to EAH Housing. Now that the transfer has taken place, all
March 28, 2023
rental revenue will be collected by EAH Housing. In addition, there is still a trend of lower rental payments being collected mainly due to ongoing COVID-19 impacts.
Expenditure Changes:
$15,000 Increase in Professional Services:
o Increase of legal fees at Nystrom Village for lease enforcement. COVID- 19 impacts on hearing cases has extended the terms of the cases increasing costs.
FY 2022-2023 RHA and COR Accomplishments
RHA’s main goals and objectives for FY 2022-2023, in addition to the management of the public housing program, includes moving forward on asset repositioning activities outlined in the 2019 Public Housing Authority Recovery and Sustainability (PHARS) agreement between the HUD, City of Richmond, and RHA. RHA in collaboration with City of Richmond staff, continue to make progress in improving its operations and addressing outstanding tasks outlined in the PHARS.
RHA’s accomplishments at Nevin Plaza include continued meetings between EAH Housing (EAH) and residents to discuss interior and exterior design and the interviewing of residents by the relocation specialist to explain the relocation process as units are being rehabilitated. The art master plan for the project was completed. EAH submitted applications for tax-exempt bond financing, and four percent (4%) Low Income Housing Tax Credits and applications were approved for funding. The allocation of tax credits and bonds were received and EAH closed on March 17, 2023. Construction will begin in April 2023. The maintenance and day-to-day operations have improved; however, there is an ongoing heating repair that has impacted the distribution of heat in the building.
Regarding Nystrom Village, on September 13, 2022, the RHA Board of Commissioners approved an Exclusive Right to Negotiate Agreement (ERNA) for the redevelopment and operation of Nystrom Village with McCormack Baron Salazar (MBS) and Richmond Neighborhood Housing Services. The final master development agreement has not been completed according to MBS due to the impact of changing economic conditions and access to funding for predevelopment costs. The RHA will be bringing an update to the Board regarding this matter in April 2023. There are still many challenges at the Nystrom Village including a high vacancy rate due to units being in disrepair. RHA and City staff have worked collaboratively to conduct multiple cleanup activities at the site.
Fortunately, illegal dumping has decreased. Additional units have been secured with the VPS systems to minimize break-ins.
For several years, the RHA Board of Commissioners and City Council have worked towards the revival and renovation of 150 units of affordable housing at the Hacienda site. The building was vacant for over five years and an eyesore to the community.
Construction has been completed. One hundred percent (100%) of the residential units
March 28, 2023
will remain as affordable housing, restricted to seniors (two of the units are unrestricted managers units). The leasing of units to be occupied has been completed, 150 units have been occupied.
Richmond Village I (RV I) and Richmond Village II (RV II) reached the end of the 15- year federal tax credit compliance period. The original investment limited partners (ILP) are entities affiliated with AIG and SunAmerica. The ILP has agreed to sell its limited partnership interests to MBS for a nominal amount. RHA successfully negotiated a new Memorandum of Understanding (MOU) with MBS. The MOU provides a commitment for RHA to continue working with MBS on resyndication. Under the MOU, RHA will continue to work with MBS on asset repositioning activities which includes the conversion of public housing units to the Section 8 platform. The next step is to submit a Section 18/RAD application to HUD, which is anticipated to be completed in June 2023.
RHA has successfully transferred the RHA Administration Building to the City of Richmond for the continued use by the Richmond Build Program.
Regarding financial matters, the Finance Department has made significant progress.
RHA and City Finance staff continue to work with Maze & Associates (auditors) to complete audits, as well as working with NBS Consultants to complete a Cost Allocation plan in accordance with HUD requirements set forth in the Title 2 CFR, Part 200 Compliant Version. The Cost Allocation Plan has been completed and will be brought to the Board for approval in April 2023. Updates on financial audits:
2017 Audit – Financials are finalized and issued. Financial Data Schedule (FDS) submission (HUD requirement) has gone through final review and submitted.
2018 Audit - Financials are finalized and issued. FDS data has been compiled and being entered into HUD system for auditor review.
2019 Audit - Financial data needs to be reviewed and analyzed by RHA and City staff. Requested items need to be provided to auditors. Bank reconciliations need to be analyzed and provided to auditors. 2021 Capital Fund has been obligated and drawdowns have begun for reimbursements to the City.
Next Steps
A considerable amount of City resources have been allocated to assist RHA in meeting obligations to program participants and HUD, significantly impacting other City operations. RHA and City staff members have worked to significantly reduce the RHA budget deficit for FY 2022-2023 from previous fiscal years and will continue to oversee and monitor RHA’s budget to maintain financial integrity and the health and safety of RHA’s residents.
DOCUMENTS ATTACHED:
Attachment 1 - Resolution
Attachment 2 - Amended Budget
March 28, 2023
Attachment 3 - Position Control
Reso. No.
RESOLUTION NO._____
A JOINT RESOLUTION OF THE COUNCIL OF THE CITY OF RICHMOND AND
RICHMOND HOUSING AUTHORITY (RHA) BOARD OF COMMISSIONERS APPROVING THE HOUSING AUTHORITY AMENDED FISCAL YEAR (FY) 2022-2023
OPERATING BUDGET WITH PROPOSED REVISED ESTIMATED R EVENUES OF $4,803,922 AND TOTAL EXPENDITURES OF $4,895,044 AND APPROV ING AN INCREASE IN THE RHA FY 2022 -2023 GENERAL FUND SUBSIDY AMOUNT BY $91,122 FROM $1,261,082 TO $ 1,352,204 WHICH WILL PROVIDE SUFFICIEN T
REVENUE TO MATCH ANTICIPATED EXPENDITU RES AND B ALANCE THE RHA BUDGET TO $4,895,044 IN ESTIMATED REVENUES AND $4,895,044 IN ESTIMATED EXPENDITURES.
WHEREAS, the Richmond Housing Authority (RHA) is a public entity chartered by the City of Richmond, California, as a separate legal entity under the provisions of the U.S. Housing Act of 1937; and
WHEREAS, RHA’s programs are funded by the federal government, subject to the rules and guidelines of the United States Department of Housing and Urban Development (HUD); and
WHEREAS, RHA’s mission is to provide decent, safe, and sanitary affordable housing and coordinate supportive services for low-income residents and program participants of the City of Richmond; and
WHEREAS, RHA administers the Low Rent Public Housing Program, and administers the Capital Fund Grant Modernization Program to fund rehabilitation activity on its existing public housing stock; and
WHEREAS, the RHA’s main goals and objectives for FY 2022-2023, in addition to the administration of its core public housing programs, will be to continue the repositioning of RHA assets .
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSIONERS OF THE
HOUSING AUTHORITY OF THE CITY OF RICHMOND AND THE MEMBERS OF
THE RICHMOND CITY COUNCIL, COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA, hereby authorizes the RHA amended fiscal year (FY) 2022-2023 operating budget with proposed revised estimated revenues of $4,803,922 and total expenditures of $4,895,044 and approving an increase in the RHA FY 2022-2023 general fund subsidy amount by $91,122 from $1,261,082 to $1,352,204 which will provide sufficient revenue to match anticipated expenditures and balance the RHA budget to $4,895,044 in estimated revenues and $4,895,044 in estimated expenditures.
BE IT FURTHER RESOLVED THAT t he Executive Director is authorized to take all actions necessary to implement the foregoing resolution.
*******************************
I certify that the foregoing resolution was passed and adopted by the Council of the City of Richmond and the Richmond Housing Bo ard of Commissioners at a joint meeting thereof held on March 7, 2023, by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Reso. No.
Chairperson
[SEAL]
ATTEST:
Secretary
Approved as to form:
Attorney
State of California }
County of Contra Costa : ss.
City of Richmond }
I certify that the foregoing is a true copy of Resolution No. , finally passed and adopted at a joint City Council and Housing Authority Meeting held on January .
CLERK OF THE HOUSING AUTHORITY
FY2022-2023 Proposed Mid-Year Budget 2/27/2023
Richmond Housing Authority
Attachment 2
CAPITAL FUND NEVIN PLAZA NYSTROM VILLAGE COCC
RICHMOND
VILLAGE I
RICHMOND
VILLAGE II
RICHMOND
VILLAGE III
4201 4404 4405 4501 SUBTOTAL 4406 4407 4408 GRAND TOTAL
REVENUES
OPERATING SUBSIDY 635,243.00 416,629.00 1,051,872.00 233,080.00 205,818.00 78,516.00 1,569,286.00 CAPITAL FUND SUBSIDY 1,110,141.00 - - 1,110,141.00 1,110,141.00 TENANT RENTAL INCOME 212,864.00 250,000.00 462,864.00 462,864.00 OTHER REVENUE/REIMBURSEMENTS 6,000.00 6,000.00 12,000.00 - - - 12,000.00 ADMINISTRATION TRANSFER IN FROM CAPITAL FUND 111,014.00 111,014.00 111,014.00 OPERATING TRANSFER IN FROM CAPITAL FUND 277,535.00 277,535.00 277,535.00 OPERATING TRANSFER IN FROM GF 946,116.00 370,119.00 35,969.00 1,352,204.00 1,352,204.00 REVENUES Total 1,110,141.00 2,077,758.00 1,042,748.00 146,983.00 4,377,630.00 233,080.00 205,818.00 78,516.00 4,895,044.00
EXPENSES
SALARIES & WAGES 329,657.00 249,318.00 38,255.00 617,230.00 - - - 617,230.00 FRINGE BENEFITS 254,542.00 194,769.00 88,354.00 537,665.00 - - - 537,665.00 COST ALLOC. ADMIN 78,878.00 41,183.00 20,374.00 140,435.00 - - - 140,435.00 OPERATING EXPENSES 20,000.00 80,445.00 50,630.00 151,075.00 - - - 151,075.00 PROFESSIONAL SERVICES 655,308.00 128,328.00 783,636.00 - - - 783,636.00 EQPT & CONTRACT SVCS 74,700.00 134,000.00 208,700.00 - - - 208,700.00 GRANT EXPENSES 356,966.00 356,966.00 233,080.00 205,818.00 78,516.00 874,380.00 PROPERTY INSURANCE 38,120.00 25,420.00 63,540.00 - - - 63,540.00 UTILITIES 530,108.00 195,100.00 725,208.00 - - - 725,208.00 CAPITAL OUTLAY 344,626.00 36,000.00 24,000.00 404,626.00 - - - 404,626.00 ADMINISTRATION TRANSFER OUT 111,014.00 10% of Capital Fund Subsidy for COCC Administration 111,014.00 - - 111,014.00 OPERATING TRANSFER OUT 277,535.00 25% of Capital Fund Subsidy for AMP Operations 277,535.00 - - 277,535.00 EXPENSES Total 1,110,141.00 2,077,758.00 1,042,748.00 146,983.00 4,377,630.00 233,080.00 205,818.00 78,516.00 4,895,044.00 Surplus (Deficit) - - - - - - - - C:\Users\arredog\Desktop\MID -YEAR RHA\Attachment 2 - RHA Mid Year Budget 2022-23Page 135 of 364 Richmond Housing Authority
FY22-23 Position Control
Attachment 3
Position # Emps Status
ADMINISTRATIVE AIDE 1 Vacant
RESIDENT HOUSING MGR 1 Filled
SR RESIDENT HOUS MGR 1 Vacant
BLDG MAINT SUPV 1 Filled
SR DEV PROJ MGR 1 Filled
SR PROPERTY MANAGER 1 Filled
EXEC DIR HOUSNG AUTH 1 Filled
Total 7
March 28, 2023
Department
DATE: March 28, 2023
TO: Members of the City Council
FROM:
Mayor Eduardo and Councilmember Doria Robinson
Subject:
Proclamation commemorating community leader Mrs.
Nailah Buford
FINANCIAL IMPACT: None
PREVIOUS COUNCIL
ACTION:
None
STATEMENT OF THE
ISSUE:
On March 28, 2023, the City of Richmond recognizes the
life and service of Mrs. Nailah Buford,
RECOMMENDED ACTION:
PROCLAMATION recognizing Mrs. Nailah Buford for her
community leadership and significant contributions to the betterment of the City of Richmond - Mayor Eduardo
Martinez (510-620-6503) and Councilmember Doria
Robinson (510-620-6824).
DISCUSSION:
Mrs. Nailah Buford was a dedicated and valued member of our community who made significant contributions to the betterment of our city. Mrs. Nailah Buford was a proud entrepreneur and business owner that not only provided excellent fish for over 41 years Snappers Seafood, the restaurant she founded in 1992 at the 1501 Ohio Ave but also through her dedication and love for Richmond residents and youth.
DOCUMENTS ATTACHED:
Attachment 1 – Proclamation
AGENDA
REPORT
CITY OF RICHMOND, CALIFORNIA
P R O C L A M A T I O N
COMMEMORATING THE LIFE OF
MRS. NAILAH BUFORD
WHEREAS, Mrs. Nailah Buford, was a dedicated and valued member of our community who made significant contributions to the betterment of our city; and
WHEREAS, Mrs. Buford was a proud entrepreneur and business owner that not only provided excellent fish for over 41 years Snappers Seafood, the restaurant she founded in 1992 at 1501 Ohio Avenue, but also through her dedication and love for Richmond residents and youth; and
WHEREAS, Mrs. Buford was a person of integrity, compassion, and commitment who touched the lives of many people. Mrs. Buford was a firm believer in community; and
WHEREAS, Mrs. Buford got to know everyone who came into her restaurant on a first name basis, and she would always greet her customers with a big warm wonderful smile; and
WHEREAS, Mrs. Buford gave back to the Richmond community by giving out awards to the local children that graduated high school, sponsored Richmond pony baseball, adopted families during the holiday times, hired local people reentering from incarceration, and participants on the welfare to work program that no one would hire; and
WHEREAS, Mrs. Buford believed in investing in Richmond’s youth, she did so by donating the proceeds from her restaurant on certain Sundays to support Richmond youth who needed funds for college. She was the epitome of what it means to give back to the community; and
WHEREAS, Mrs. Buford was a respected and loved member of our community, and her passing is a great loss to us all.
NOW, THEREFORE, BE IT RESOLVED that the City Council of Richmond does hereby officially commemorate the life and accomplishments of Mrs. Nailah Buford, a true community leader and business owner who gave so much to the Richmond community. We acknowledge her many contributions, both through her successful restaurant and her dedication to supporting local families and youth, and we thank her for her selfless service and extend our deepest sympathy to her family and friends; and
NOW, THEREFORE, BE IT FURTHER RESOLVED that the City of Richmond honors her memory by continuing to support and uplift local businesses and community members.
NOW, THEREFORE, BE IT FINALLY RESOLVED that the Richmond City Council present a copy of this proclamation to Mrs. Nailah Buford’s family, and a copy be made part of the permanent records of the City of Richmond.
__________________________
Mayor Eduardo Martinez
City of Richmond, California
March 28, 2023 Page 138 of 364
March 28, 2023
City Clerk's Office
DATE: March 28, 2023
TO: Mayor Martinez and Members of the City Council
FROM:
Pamela Christian, City Clerk
Subject:
Cancellation of April 25, 2023, Regular City Council
Meeting
FINANCIAL IMPACT: There is no financial impact with this item
PREVIOUS COUNCIL
ACTION:
None
STATEMENT OF THE
ISSUE:
The Richmond City Council meets every first, third, and fourth Tuesday of every month unless special exceptions are indicated within the Charter, Council Rules and
Procedures, or approved by the City Council.
RECOMMENDED ACTION:
APPROVE the cancellation of the April 25, 2023, Regular City Council meeting - City Clerk’s Office (Pamela
Christian 510-620-6513).
AGENDA
REPORT
March 28, 2023
DISCUSSION:
The Richmond City Council has regularly scheduled meetings every first, third, and fourth Tuesday of every month unless exceptions are indicated within the Charter, Council Rules and Procedures, or approved by the City Council.
With approval of this item, the regular meeting scheduled for Tuesday, April 25, 2023, will be cancelled due to many councilmembers attending a conference. Council Rules and Procedures state that “Any future regular or special meeting may be canceled by a vote of a majority of the members of the City Council during a regular or special meeting.”
Schedule listed below:
Date Comment
April 4, 2023 Regular Meeting – in person/hybrid
April 18, 2023 Regular Meeting – in person/hybrid
April 25, 2023 No meeting - Cancelled
May 2, 2023 Regular Meeting – in person/hybrid
DOCUMENTS ATTACHED:
None
March 21, 2023
Community Development
DATE: March 21, 2023
TO: Mayor Martinez and Members of the City Council
FROM:
Lina Velasco, Director of Community Development
Nannette Beacham, Director of Economic Development
Subject:
Authorization to execute Agreements with Grant
Application partners, BART, Pacific West Communities,
and AC Transit related to an AHSC Grant Application for the Metrowalk Phase 2 Project
FINANCIAL IMPACT: There is no required match for the grant; therefore, there will be no impact to the general fund. The City would
execute a State of California Standard Agreement
(Standard Agreement) in a total amount not to exceed
$15,000,000 of which up to $5,000,000 is allocated for
the AHSC-funded City Project components, including
transit improvements to be completed in partnership with AC Transit. The remaining amount would be for
implementation of BART’s New Train Car Project and
Next Generation Fare Gates to be implemented by
BART.
PREVIOUS COUNCIL
ACTION:
May 18, 2021
STATEMENT OF THE
ISSUE:
The Community Development Department is working
with BART and Pacific West Communities in preparing
an application to the State Department of Housing and
Community Development (HCD) for Affordable Housing
and Sustainable Communities Program (AHSC) funds for
the Metrowalk Phase 2 Housing Project. An application
for AHSC Round 6 funding was submitted in 2021,
however, the application was not funded. The City and
AGENDA
REPORT
March 21, 2023
its partners have revised the project to respond to rater feedback and are seeking to resubmit for Round 7
funding.
RECOMMENDED ACTION:
AUTHORIZE the city manager to enter into an
Implementation and Mutual Indemnity Agreement with
BART and Pacific West Communities for Affordable
Housing Sustainable Communities (AHSC) pass-through
funds, totaling up to $40 million and also enter into a Sustainable Transportation Infrastructure (STI) and
Transit Related Infrastructure (TRA) assistance
Agreement with AC Transit to complete certain transit
improvements within the City right-of-way for up to $1.2 million for a proposed AHSC application for the
Metrowalk Phase 2 project, if awarded – Community
Development Department (Lina Velasco 510-620-6841).
DISCUSSION:
Community Development staff and joint applicant, Pacific West Communities, are seeking grant funding from the State Housing and Community Development (HCD) for Affordable Housing and Sustainable Communities Program (AHSC) for the purposes of delivering the Metrowalk Phase 2 Project, which includes the Metrowalk Phase 2 Housing Project and related bicycle and pedestrian improvements to be implemented by City of Richmond; BART’s New Train Car and Next Generation Fare Gates projects to be implemented by BART; and improvements to bicycle and pedestrian infrastructure, and transit service and amenities to be implemented by the City of Richmond around the Richmond BART station. City staff is also seeking authorization to enter into a Sustainable Transportation Infrastructure (STI) and Transit Related Infrastructure (TRA) assistance Agreement with AC Transit to complete certain transit improvements within the City right-of-way for a proposed AHSC application for the Metrowalk Phase 2 project.
The AHSC program furthers the purposes of AB 32 (Chapter 488, Statues of 2006), SB 375 (Chapter 728, Statutes of 2008), and SB 32 (Chapter 249, Statutes of 2016) in that the purpose of the AHSC program is to reduce greenhouse gas (GHG) emissions through projects implementing land-use, housing, transportation, and agricultural land preservation practices to support infill and compact development, while supporting related and coordinated public policy objectives. Funding for the AHSC program is provided from the Greenhouse Gas Reduction Fund (GGRF), an account established to receive Cap-and-Trade auction proceeds.
The AHSC program is part of California Climate Investments (CCI), a statewide program funded through the GGRF that puts billions of Cap-and-Trade dollars to work reducing GHG emissions, strengthening the economy, and improving public health and the environment – particularly in disadvantaged communities.
March 21, 2023
The Metrowalk Phase 2 Project will consist of the following project components:
1. City of Richmond –
a. Hacienda Safe Routes to Transit Project - Intersection improvements at Marina Way and Barrett Avenue to enhance pedestrian safety, including high visibility crosswalks, pedestrian signal push buttons, cameras for bicycle and vehicle detections, bulb-outs, and new traffic signals; traffic calming measure including curb extensions, enhanced crosswalks, ADA ramps with truncated domes, lighting, and wayfinding signage. Budget: $1, 250,000
b. TCC Neighborhood Complete Streets: Over one mile of Class IV bikeway and pedestrian improvements including street trees and wayfinding on Marina Way S completing the Richmond Wellness Trail that connects the Richmond BART Station to the ferry at the waterfront.
Installation of Class II, Class III and Class IV bikeways and new walkways that improve mobility and pedestrian access along Harbour Way. AHSC funds are being leveraged to expand the scope of these two TCC-funded projects in the City of Richmond. Budget: $1,000,000
2. AC Transit – Budget: $1,158,000
a. Transit Signal Prioritization on Macdonald Avenue
b. Bus Shelters on Macdonald
3. BART
a. STI Improvements: Purchase of two new capacity-increasing heavy rail cars to extend the length of trains, increase the number of trains operating through the Transbay Tube during peak, and maximize throughput capacity across the BART network. Budget: $8,368,828
b. BART TRA Improvements: BART will install X Next Generation Fare Gates at Richmond BART Station as part of an effort to upgrade all fare gates throughout its system. The Next Generation Fare Gate design incorporates a tall, swing-style gate with improved passenger throughput and maintainability, and a more modern appearance. Budget: $1,531,048
4. Pacific West Communities
a. The proposed housing development project, Richmond Metrowalk, is a 150-unit new affordable family construction project located on the east side of the Richmond BART Station. Budget: $30,000,000
5. Transit Passes for Affordable Housing Residents
a. Scope: 3 Years of fully subsidized monthly transit passes for all restricted (affordable) units at Richmond Metrowalk. Budget: $948,355
6. Program – TBD
Budget: Approximately $300,000
City staff is seeking authorization to enter into an Implementation and Mutual Indemnity Agreement with San Francisco Bay Area Rapid Transit District (BART) for
March 21, 2023
transportation-related improvements to be funded by the AHSC grant. Through this agreement with BART, the City would serve as a conduit for the AHSC funds for the New Train Car Project and Next Generation Fare Gates. Staff is also seeking a Sustainable Transportation Infrastructure (STI) and Transit Related Infrastructure (TRA) Agreement with AC Transit to complete certain transit improvements within the City right-of-way for a proposed AHSC application for the Metrowalk Phase 2 project. The template agreements are included in Attachments 1 and 2 and will be revised to reflect the final grant application submitted. Applications are due on April 4, 2023. Funding announcements will be made in August.
DOCUMENTS ATTACHED:
Attachment 1 – Implementation and Mutual Indemnity Agreement Attachment 2 – Template STI/TRA Agreement
150291.7 144\257\2533603.2
AHSC IMPLEMENTATION AND MUTUAL INDEMNITY AGREEMENT
(Metrowalk II at Richmond Station)
THIS AHSC IMPLEMENTATION AND MUTUAL INDEMNITY AGREEMENT (the “Agreement”) is made and entered into as of _________ between the San Francisco Bay Area Rapid Transit District, a rapid transit district pursuant to Public Utilities Code Section 28500 et seq., (“District” or "BART"), City of Richmond, a municipal corporation (“City”) and Pacific West Communities, Inc., an Idaho corporation (“Developer,” and collectively with the District and the City, the “Parties,” or individually, a “Party”) upon the basis of the following facts, understanding, and intentions of the parties:
A. The State of California, the Strategic Growth Council (“SGC”) and the Department of Housing and Community Development (“HCD”) issued a Notice of Funding Availability dated January 30, 2023 (the “AHSC NOFA”), under the Affordable Housing and Sustainable Communities (“AHSC”) Program established under Division 44, Part 1 of the Public Resources Code, commencing with Section 75200.
B. Developer and City, as co-applicants, are applying for AHSC Funds in response to the AHSC NOFA to provide funding for (A) construction of the Metrowalk II at Richmond Station affordable housing project in Richmond, California, to be constructed by the Developer (the “Housing Project”); (B) the provision of certain sustainable transportation infrastructure by the District (the "BART STI Improvements"); (C) the construction of certain transportation- related amenities by the District (the “BART TRA Improvements”) (D) the construction of certain transportation-related improvements to be constructed by other parties (“Non-BART Transportation Projects”), and (E) certain costs related to purchase of Clipper Cards for Housing Project residents and other programs (the “AHSC Programs”). These improvements are described in more detail in the final application to be submitted by April 4, 2023 (collectively, the “AHSC Application”).
C. The AHSC Application seeks an award to the Developer in an aggregate amount of up to $50,000,000 in AHSC Funds consisting of: (A) not to exceed $35,000,000 of AHSC loan funds for a permanent loan (“AHSC Loan”) which will be disbursed to a limited partnership to be formed later or its successor (the “Partnership”), for construction of the Housing Project; (B) $8,368,828 of the AHSC grant funds for the purpose of reimbursing the cost of the BART STI Improvements; (C) $1,531,048 of AHSC grant funds for the purpose of reimbursing the cost of the BART TRA Improvements; (D) up to $5,000,000 of AHSC grant funds for the purpose of reimbursing the cost of the Non-BART Transportation Projects; and up to (E) $1,400,000 of AHSC grant funds for reimbursing the costs of the AHSC Programs. The AHSC grants shall be referred to collectively as the “AHSC Grants.” The AHSC Loan and the AHSC Grants are collectively referred to herein as the “AHSC Financing.” D. The District, Developer, and the City are required to enter into this Agreement in order to comply with the specific AHSC Program Threshold Requirement stated in Section 106(a)(12)(A) of the 2023 AHSC Program Guidelines dated December 15, 2022 (the “Transportation Agency Prior Experience Threshold Requirement”). This section of the guidelines dictates that applicants must demonstrate prior experience by providing evidence of at least two prior projects that are similar to the proposed AHSC project in scope and size, which
150291.7 144\257\2533603.2
have been completed by the applicant, or joint applicant, during the ten (10) years preceding the application due date. This section of the guidelines also states that the applicants may demonstrate the requisite experience by using the past experience of work completed of a non- applicant so long as the applicants can provide an executed agreement with that specific non- applicant for the completion of the related work in the AHSC Application for which funding is sought. The purpose of this Agreement is to, amongst other things, comply with the Transportation Agency Prior Experience Threshold Requirement.
E. The District is a non-applicant, but, as set forth herein, will have obligations to perform the following specific BART STI Improvements and BART TRA Improvements, included in the AHSC Application (collectively, the “Transit Obligations”):
1. BART STI Improvements: Purchase of three new capacity-increasing heavy rail cars to extend the length of trains, increase the number of trains operating through the Transbay Tube during peak, and maximize throughput capacity across the BART network.
2. BART TRA Improvements: BART will (a) install 7 Next Generation Fare Gates at Richmond BART Station as part of an effort to upgrade all fare gates throughout its system. The Next Generation Fare Gate design incorporates a tall, swing-style gate with improved passenger throughput and maintainability, and a more modern appearance, (b) as part of a project to replace and modernize all of BART's platform display signs, replace all 8 such signs at Richmond BART station. These new next generation passenger information train destination sign units (DSU) are to be future-proof, modular, with mechanisms to monitor the health of the display hardware, (c) purchase and install signs to improve customer experience with wayfinding, loading, and parking, and (d) purchase and installation of fixed cameras at the Richmond parking garage for Automated License Plate Reader (ALPR) services.
F. The District can demonstrate prior experience and provide evidence of at least two prior projects that are similar in scope and size which have been completed during the ten (10) years preceding April 4, 2023. Below is a list of these projects:
1. STI. Rail Car Procurement Program: On November 8, 2017, under a contract to Bombardier Transit Corporation for the procurement of new rail cars, BART’s first replacement rail cars were delivered. As of January 2023, BART has accepted 451 Fleet-of-the-Future rail cars and decommissioned 239 legacy rail cars as part of an overall program to not only replace but expand its fleet.
2. STI. eBART DMU: Procurement of eight Diesel Multiple Unit (DMU) Vehicles to serve BART to Antioch extension. The vehicles include a variety of amenities including high-back seats, six digital signs (with multiple language support), automated audio announcements, clear station arrival / destination signs, and modern climate control systems. Project Cost: ~$65M. Completed May 2018.
150291.7 144\257\2533603.2
3. TRA. Concord Plaza Renovation Project: Replacement of incandescent light fixtures and poles with new energy efficient LED fixtures and installation of new single and dual head light poles in both parking lots and newly renovated plaza area connecting to downtown Concord shopping center. Project cost: $7M. Completed April 2018.
4. TRA. Warm Springs/South Fremont Station: As part of the overall station construction, installation of bicycle lockers and racks, wayfinding, pedestrian-scale lighting, and continuous canopies along the bus intermodal that serve as bus shelters. Project cost: ~$90M. Completed:
March 2017.
G. Subject to receipt of an award of the AHSC Financing, the District shall be responsible for completing the Transit Obligations, and for all costs and expenses related thereto, and Developer shall be responsible for constructing and developing the Housing Project and for providing the AHSC Programs (together, the “Developer Obligations”), and for all costs and expenses related thereto. In connection with the AHSC Grants and AHSC Loan, Developer is required to enter into standard agreements, reimbursement agreements, and regulatory agreements with HCD where Developer will be liable for the full and timely performance by the parties to complete the obligations set forth therein, including completion of the Developer Obligations, Transit Obligations, and Non-BART Transportation Projects, as described in the AHSC Application. The AHSC Application and all standard agreements, reimbursement agreements, regulatory agreements and any other agreements required by HCD in connection with the AHSC Financing shall be collectively referred to herein as the “AHSC Documents.” H. The District and Developer each acknowledge and agree that the inability or failure by either party to fully and timely complete each party’s respective improvements required by the AHSC Documents may affect the timing and right of the other party to receive reimbursement of AHSC funds due the other party notwithstanding the other party’s full and timely performance of its obligations.
NOW, THEREFORE, in consideration of the recitals, covenants and agreements set forth herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto hereby agree as follows:
AGREEMENT
1. Site Control. The District hereby represents and warrants that it controls the Transportation Property through fee title ownership.
2. Obligations. The District shall, in its sole responsibility, complete the Transit Obligations in accordance with the terms of the AHSC Documents and the approved design and construction documents and in accordance with the terms of this Agreement. The Developer shall, in its sole responsibility, complete the Developer Obligations in accordance with the terms of the AHSC Documents and the approved design and construction documents. Each Party will provide the other Party with copies of all requisitions for work related to their respective work, the notice of completion, and other documents related to their respective work that another party may reasonably request.
150291.7 144\257\2533603.2
3. District Indemnity. District is responsible for carrying out the Transit Obligations using AHSC grant proceeds in accordance with the AHSC Documents, including, but not limited to, any disbursement deadlines contained therein. District shall indemnify, defend, and hold harmless Developer and City, and its affiliates, directors, officers, partners, members, agents and employees (each, an “Developer Indemnified Party” and "City Indemnified Party") against any and all claims, actions, suits, causes of action, losses, liabilities, injuries, costs, damages, or expenses (collectively, “Claims”), including, without limitation, any direct, indirect or consequential loss, liability, damage, or expense, court costs and attorneys’ fees, arising out of or in connection with the District’s performance of or failure to perform its obligations to complete the Transit Obligations, in the manner and within the time periods, and to otherwise perform any covenants constituting District obligations, set forth in the AHSC Documents, including any claims, losses or liabilities caused by said failure to perform that results in a default under the AHSC Loan. However, in no event shall the Developer Indemnified Party or the City Indemnified Party be indemnified hereunder for any Claims to the extent said Claims result from such party’s gross negligence or willful misconduct. District agrees to pay all of the Developer Indemnified Party’s and the City Indemnified Party's costs and expenses, including reasonable attorneys’ fees, which may be incurred in any effort to enforce any term of this Agreement, caused by a District breach of the Agreement, including, but not limited to, all such costs and expenses which may be incurred by any Developer Indemnified Party and the City Indemnified Party in any legal action, reference or arbitration proceeding brought by HCD or other third party.
4. Developer Indemnity. Developer is responsible for carrying out the Developer Obligations using AHSC Financing in accordance with the AHSC Documents, including, but not limited to, any disbursement deadlines contained. Developer shall indemnify, defend, protect, and hold harmless the District and its affiliates, directors, officers, partners, members, agents and employees (each, an “District Indemnified Party”) and the City Indemnified Party against any and all Claims, including, without limitation, any direct, indirect or consequential loss, liability, damage, or expense, court costs and attorneys’ fees, arising out of or in connection with Developer’s performance of or failure to perform its Developer Obligations to complete construction and development of the Housing Development, in the manner and within the time periods, and to otherwise perform any covenants, set forth in the AHSC Documents. However, in no event shall the District Indemnified Party or the City Indemnified Party be indemnified hereunder for any Claims to the extent said Claims result from such party’s gross negligence or willful misconduct. Developer agrees to pay all of the costs and expenses of the District Indemnified Party and the City Indemnified Party, including reasonable attorneys’ fees, which may be incurred in any effort to enforce any term of this Agreement, caused by a Developer breach of the Agreement, including, but not limited to, all such costs and expenses which may be incurred by any District Indemnified Party and City Indemnified Party in any legal action, reference or arbitration proceeding brought by HCD or other third party.
5. City Indemnity. City is responsible for HCD fund disbursement to the District (“City Obligations”). City shall indemnify, defend, protect, and hold harmless the District and its affiliates, directors, officers, partners, members, agents and employees (each, an “District Indemnified Party”) and Developer Indemnified Party against any and all Claims, including, without limitation, any direct, indirect or consequential loss, liability, damage, or expense, court costs and attorneys’ fees, arising out of or in connection with City’s performance of or failure to perform its City Obligations, in the manner and within the time periods, and to otherwise
150291.7 144\257\2533603.2
perform any covenants, set forth in the AHSC Documents. However, in no event shall the District Indemnified Party or the Developer Indemnified Party be indemnified hereunder for any Claims to the extent said Claims result from such party’s gross negligence or willful misconduct.
City agrees to pay all of the costs and expenses of the District Indemnified Party and the Developer Indemnified Party, including reasonable attorneys’ fees, which may be incurred in any effort to enforce any term of this Agreement, caused by a City breach of the Agreement, including, but not limited to, all such costs and expenses which may be incurred by any District Indemnified Party and Developer Indemnified Party in any legal action, reference or arbitration proceeding brought by HCD or other third party.
6. Schedule of Performance; Progress Reports. Developer and District shall comply with the schedule of performance set forth in Exhibit A attached hereto for the completion of their respective obligations hereunder (the “Schedule of Performance”). The District and Developer agree to give the other Party a written quarterly status report on the progress toward the milestones listed in Exhibit A, i.e., the Developer will report on the Developer’s progress on the Housing Project and HRI Improvements and the District will report on the District’s progress on the Transit Obligations. If any Party anticipates not meeting the targeted construction and grant disbursement milestones as established in the AHSC Documents, that Party will promptly notify the other Party in writing and will meet with the other Party to discuss the reasons why the milestone dates may not be met and what actions the delayed Party intends to take to meet the milestones or otherwise rectify the work schedule in order to maintain good standing with the terms and conditions established in the AHSC Documents.
7. Delegation. Notwithstanding the obligations of each Party under this Agreement, each Party shall be entitled to enter into sub-agreements with each other or with other parties to provide any assistance or services needed for each Party to perform its obligations under this Agreement and the AHSC Documents.
8. Cost Overruns. Developer shall be responsible for paying all costs required to complete the Developer Obligations, irrespective of whether such costs exceed the AHSC Loan.
District shall be responsible for paying all costs required for the Transit Obligations, irrespective of whether such costs exceed the portion of the AHSC Grant designated for the Transit Obligations.
9. Billing and Payment Procedure: The District shall submit to City all reimbursement requests in the form of monthly invoices for the costs associated with the Transit Obligations. Invoices will include backup documentation as required by HCD and a cover sheet indicating the budget line item from which each cost shall be drawn. Once the AHSC Grant Disbursement Agreement is executed, City shall submit corresponding reimbursement requests to HCD within 30 days of receipt of District’s invoice (or such later date as may be required by HCD, but in any event within 45 days after receipt of the District’s invoice) and disburse to the District any such funds received from HCD within 30 days of receipt. Failure of the City to timely submit the District reimbursement requests to HCD or to immediately disburse any funds received from HCD for the Transit Obligations to the District shall be a default under this Agreement and shall excuse the District from performance of the Transit Obligations.
10. Implementation Agreements. In the event a grant award is received from AHSC, the Parties recognize that each Party may need additional assurances from another Party
150291.7 144\257\2533603.2
(including assurances for the Housing Project’s lenders and investors) regarding the AHSC Grant and AHSC Loan before commencement of construction of the Housing Project and the Transit Obligations. The Parties agree to cooperate with each other to reach timely mutual agreement on amendments to this Agreement, other implementation agreements or estoppel certificates necessary to provide reasonable assurances and indemnifications related to the disbursement of AHSC Grant funds. The Parties recognize that any such amendments to this Agreement or execution of additional agreements may require approval of the District’s Board of Directors and Developer’s Board of Directors.
11. Notices. Formal notices, demands, and communications between the Parties shall be sufficiently given if, and shall not be deemed given unless, dispatched by registered or certified mail, postage prepaid, return receipt requested, or delivered by express delivery service, return receipt requested, or delivered personally, to the principal office of the Parties as follows:
District: Abigail Thorne-Lyman
Director, Real Estate & Property Development
BART
2150 Webster St., 9th floor
Oakland, CA 94612
510-464-6140
[email protected]
Developer: Caleb Roope
President and CEO
Pacific West Communities, Inc.
430 E. State Street, Suite 100
Eagle, ID 83616
208-461-0022
[email protected]
City: Kinshasa Curl
City Manager
City of Richmond
450 Civic Center Plaza
Richmond, CA 94804
(510) 620-6512
[email protected]
12. Events of Default. The occurrence of any of the following events shall constitute an Event of Default under this Agreement:
(a) A Party fails to perform any of its obligations under this Agreement, and does not cure such failure within 30 days after written notice of such failure has been delivered to the defaulting Party in accordance with Section 11 above; or (b) A Party purports to revoke this Agreement or this Agreement becomes ineffective for any reason.
150291.7 144\257\2533603.2
13. Termination. This Agreement shall terminate upon the earlier of: (i) completion of all obligations under the AHSC Documents; or (ii) mutual agreement of the Parties hereto.
14. Third Party Beneficiary. The Partnership shall be a third party beneficiary of this Agreement and shall be entitled to the rights and benefits hereunder and may enforce the provisions hereof as if it were a party to this Agreement.
15. Assignment. District hereby acknowledges and approves the assignment by Developer and the Partnership to the Housing Project’s senior lender (“Construction Lender”) of all of their respective right, title and interest in, to and under the Agreement (the “Collateral”) as collateral security for the Partnership’s obligations to Construction Lender under, and in connection with Construction Lender’s loan to the Partnership. In the event Construction Lender forecloses upon the Collateral, District hereby agrees that Construction Lender shall have all of Developer’s rights and interests under the Agreement. Construction Lender is hereby made an express third party beneficiary of this Section 15, and the parties hereto shall not amend, modify or terminate the Agreement without Construction Lender’s express written consent.
16. Miscellaneous.
(a) Nothing in this Agreement shall be construed to limit any claim or right which any Party may otherwise have at any time against an Indemnitor or any other person arising from any source other than this Agreement, including any claim for fraud, misrepresentation, waste, or breach of contract other than this Agreement, and any rights of contribution or indemnity under any federal or state environmental law or any other applicable law, regulation, or ordinance.
(b) If any Party delays in exercising or fails to exercise any right or remedy against a Party, that alone shall not be construed as a waiver of such right or remedy. All remedies of any Party against the other Party are cumulative. (c) This Agreement shall be binding upon and inure to the benefit of each of the Parties hereto and their respective representatives, heirs, executor, administrators, successors, and assigns. This Agreement may not be amended except by a written instrument executed by the Parties hereto.
(d) This Agreement shall be deemed to have been delivered and accepted in the State of California and governed exclusively by the internal substantive laws of the State of California as the same may exist at the date hereof. The Parties hereto agree that any action hereon between the parties and their successors in interest may be maintained in a court of competent jurisdiction located in the State of California, and consent to the jurisdiction of any such California court for the purposes connected herewith. (e) Each Party hereto intends that this Agreement shall not benefit or create any right or cause of action in or on behalf of any person other than the Parties hereto. (f) This Agreement may be executed in multiple counterpart copies, any one of which when duly executed, with all formalities hereof, shall be fully binding and effective as the original of this Agreement.
150291.7 144\257\2533603.2
(g) This Agreement shall be effective as of the date first written above, provided however that in the event that the parties do not receive an award of the AHSC Funds, this Agreement shall automatically terminate and be of no further force or effect.
[Signatures on following page]
150291.7 144\257\2533603.2
District:
San Francisco Bay Area Rapid Transit District,
a rapid transit district
By: ________________________________
Name: Michael Jones
Its: Deputy General Manager
Developer:
Pacific West Communities, Inc.
an Idaho corporation
By: ______________________________
Name: Caleb Roope
Its: President & CEO
City:
City of Richmond,
a municipal corporation
By: ___________________________________
Name: Kinshasa Curl
Its: City Manager
150291.7 10
EXHIBIT A
Schedule of Performance
BART:
BART STI Improvements
Performance Milestone Date
Begin procurement August 31, 2023
Complete delivery of transit vehicles August 31, 2024
All funds fully disbursed November 30, 2027
BART TRA Improvements
Performance Milestone Date
Begin construction/procurement July 1, 2024
Complete construction and installation May 31, 2027
All funds fully disbursed August 31, 2027
Developer:
Performance Milestone Date
Execute Standard Agreement for AHSC Grants July 1, 2024 Execute Disbursement Agreement for AHSC Grants July 1, 2024 Begin construction of Housing Project December 1, 2024
Complete construction and obtain Certificate of Occupancy July 1, 2027 All funds fully disbursed December 31, 2028
Insert Public Agency Letterhead
California Strategic Growth Council
1400 Tenth Street
Sacramento, California 95814
RE: [project name]
[Agency name] is pleased to support this application with [Applicant 1 name] & [Applicant 2 name] for the Strategic Growth Council’s Affordable Housing and Sustainable Communities Round 7 Notice of Funding Availability.
AHSC Project Name: [Project Name]
Housing Developer Name: [Developer name]
AHD Address: [AHD Address]
[Agency name ] understands that the [Applicant 1 name] & [Applicant 2 name, if applicable ] will be applying for grant funding through the State of California’s AHSC program.
Included within the application is a request for Total Budget for agency STI Capital Project in Sustainable Transportation Infrastructure (STI) assistance and $ Total Budget for agency TRA Capital Project in Transit Related Infrastructure (TRA) assistance for the STI & TRA Capital Projects proposed in the attached STI - TRA Quantification Form. These projects will be operational by [year].
[Agency name] owns the property on which proposed TRA or STI Improvements will be constructed, and thus has sufficient “site control” as that term is defined in the AHSC Program Guidelines.
The [Agency Name] has also verified that the proposed STI & TRA capital projects are consistent with all applicable local rules, regulations, codes, policies, and plans enforced or implemented by this agency.
[Agency name]can demonstrate prior experience and provide evidence of at least two prior projects that are similar in scope and size which have been completed during the ten (10) years preceding April 4, 2023. Below is a list of these projects:
Project Name:
Completion Date:
Scope Description:
Project Name:
Completion Date:
Scope Description:
As a non -applicant partner, [Agency name], Applicant 1 name] & [Applicant 2 name, if applicable] are required to enter into this Agreement in order to comply with the specific AHSC Program Threshold Requirement stated in Section 106(a)(12) of the AHSC Program Guidelines dated December 15, 2022
Should the [Applicant 1 name] & [Applicant 2 name, if applicable ] application for AHSC funding be successful, [Agency name], [Applicant 1 name] & [Applicant 2 name, if applicable ] will enter into any necessary agreements to facilitate deployment of the grant funds an d completion of improvements described above.
If you have any questions, please contact [relevant person] at [phone number].
Very truly yours,
insert signature block (Non applicant Partner).
Very truly yours,
insert signature block (applicant Partner).
Bikeways to be installed as part of the AHSC Project (Sec. 107 Quantitative Policy Scoring (a)(1)) If the applicant is seeking the point for connecting to the existing network, please list that bikeway as the first line of the chart for clarity, as well as in the section below.
Street (or closest
parallel street if off-
street bikeway)
Cross A (Closest
Street to start)
Cross B
(Closest Street
to end)
Distan
ce
(lane
mile, to
the
0.1)
AAD
T
Speed
Limit
Current
Bikeway
Facility
Proposed
Bikeway
Facility
Context
Sensitive
?
Context Sensitive Bikeway Connecting to Existing Network (Sec. 107 Quantitative Policy Scoring (a)(2)) Context Sensitive Bikeway
name (should match Line 1 of
chart above)
Intersecting existing bikeway (Street
name)
Comments/Notes, if necessary
Walkways to be installed/repaired as part of the AHSC Project (Sec. 107 Quantitative Policy Scoring (a)(3)) If the applicant is seeking the point for new continuous facilities where none currently exist, please list that walkway as the first line of the chart for clarity, as well as in the section below.
Street (or closest
parallel street if off-
street bikeway)
Cross A (Closest
Street to start)
Cross B
(Closest Street
to end)
Continuous
Distance of
Accessible
Walkway
(feet)
Total
distance
of New or
Repaired
walkways
?
New/Recons
tructed
Pedestrian
Ramps
along
walkway
New/Repaint
ed
Crosswalks
along
walkway
Continuous facility where none currently exists (Sec. 107 Quantitative Policy Scoring (a)(4)) Street (or closest
parallel street if off-
street bikeway)
Cross A (Closest
Street to start)
Cross B
(Closest Street
to end)
Continuous
Distance of
New facility
New/Recons
tructed
Pedestrian
Ramps
along
walkway
New/Repaint
ed
Crosswalks
along
walkway
Other STI Components of Significance: If multiple locations of similar facilities, the applicant may choose to refer to the facilities as a group or individually. Facilities that cost less than $25,000 per unit need not be quantified in this document. (I.e. “Curb Ramps - 3rd & Main – 4” or “Pedestrian Beacon (RRFB) - 1st Street between A and B Streets – 1”)
Facility Description Description of location Quantity Note
Transit Related Amenities: If multiple locations of similar facilities, the applicant may choose to refer to the facilities as a group or individually. Facilities that cost less than $25,000 per unit need not be quantified in this document.
Facility Description Description of location Quantity Along block
face of
Transit?
Note
March 28, 2023
Community Development
DATE: March 28, 2023
TO: Mayor Martinez and Members of the City Council
FROM:
Lina Velasco, Director of Community Development
Jesus Morales, Housing Manager
Subject:
Contract with Safe Organized Spaces (SOS) to Provide
Encampment Services
FINANCIAL IMPACT: Funding for this contract is appropriated in the unhoused intervention program account string: 15061219-400201-
RI160. In addition, since a portion of the services are to be provided at the Castro Encampment, a portion of the
work will be funded using Encampment Resolution
funding in account string 15061219-400201-16G07.
PREVIOUS COUNCIL
ACTION:
N/A
STATEMENT OF THE
ISSUE:
City staff is seeking City Council approval of a contract with Safe Organized Spaces (SOS) for an amount not to
exceed $738,693.59, for the term beginning March 28,
2023 to June 30, 2024, with an option to extend for one year subject to available funding. SOS will provide
encampment services such as portable toilets, site
cleaning, garbage collection, and drinking water, for
health, safety, and sanitation purposes at encampments, and provide job opportunities for the unhoused.
AGENDA
REPORT
March 28, 2023
RECOMMENDED ACTION:
APPROVE a contract with Safe Organized Spaces for
the term beginning March 28, 2023, to June 30, 2024,
with an option to extend for one year if funding is
available, for a total contact amount not to exceed
$738,693.59, to provide encampment services and job
opportunities for the unhoused – Community
Development Department (Lina Velasco/Jesus Morales
510-620-6649).
DISCUSSION:
The Housing Division is seeking City Council approval of a contract with Safe Organized Spaces (SOS) to continue providing encampment services and job opportunities for the unhoused at the Castro encampment and citywide, as directed by City staff. SOS previously provided these services as a program of Rebuilding Together East Bay North (RTEBN). This contract is set to terminate on March 31, 2023. The original sole source contract with RTEBN was approved by the City Council on July 27, 2021, and was amended several times for time and to add additional funding.
City staff issued a Request for Qualifications (RFQ) for Unhoused Services in August 2022 (see Attachment 2). The RFQ identified a range of services sought by the City. 373 firms were notified, 21 firms downloaded the RFQ and five firms responded to the RFQ. The five respondents addressed several of the service categories identified in the RFQ. Responses were received for a range of services, including street outreach, hygiene interventions, employment programs, housing navigation, and operation of emergency interventions such as emergency shelters, safe parking programs, and cabin communities.
City staff and the ERF Project Manager evaluated the responses to the RFQ for firms that proposed to provide services in the specified Service Category 3: Employment Programs for the Unhoused and Service Category 4: Hygiene Interventions to increase health and wellness of unsheltered individuals. SOS provided qualifications for identified Task A: Operate work readiness employment program for encampment residents and Task B: Operate a workforce program, for individuals who are currently homeless or recently housed with a focus on job placement and job retention toward increasing income to obtain/maintain housing. SOS was one of two respondents that addressed these service categories tasks as part of their qualification submittal. SOS’s experience in providing these services in the City of Richmond made them the most qualified respondent.
SOS has a current program that is employing several of the unhoused including Castro residents. These employees help maintain and service homeless encampments throughout the city including Castro. They are providing portable toilets, site cleaning, garbage collection, water, and other similar activities aimed at
March 28, 2023
resolving encampments by providing services to encampments residents for health, safety, and sanitation purposes.
SOS has been working and collaborating with City staff on providing these services since July 2022 as part of the City of Richmond’s Castro Encampment Resolution Project to provide services to residents, assisting residents to transition into varying housing options, clean the site, and restore it to its prior use.
Safe Organized Spaces (SOS) will provide the following services at encampments specified by the City:
1. Cleanup of trash and disposal.
2. Mobile showers and laundry.
3. Portable toilets and drinking water.
4. Providing outreach to address local situations to improve public safety.
5. Providing workforce training and job opportunities for the unhoused population.
Over the past year, SOS has created job opportunities for encampment dwellers, and as a result some of the encampment residents have successfully transitioned into stable housing. These activities are in alignment with the draft Homelessness Strategic Plan, Short Action Steps, 1.1, Ensure that essential living amenities such as water, sanitation, hygiene, and electricity are provided at least weekly to all encampments.
The total budget for the scope of work is $982,693.59 of which SOS has received other funding totaling $244,000. As a result, the request for funding from the City for the contract is $738,693.59.
DOCUMENTS ATTACHED:
Attachment 1 – Standard Contract
Attachment 2 – RFQ for Services in Support of the Unhoused Attachment 3 – RFQ BidsOnLine Report - Services for the Unhoused Attachment 4 – Service Providers for Unhoused - Rating Matrix
CITY OF RICHMOND
STANDARD CONTRACT
Department: Project Manager:
Project Manager E-mail: Project Manager Phone No:
PR No: Vendor No: P.O./Contract No:
Description of Services:
The parties to this STANDARD CONTRACT do mutually agree and promise as follows:
1. Parties. The parties to this Contract are the City of Richmond (herein referred to as the “City”) and the following named Contractor:
Company Name:
Street Address:
City, State, Zip Code:
Contact Person:
Telephone: Email:
Business License No: / Expiration Date:
A California [ ] corporation, [ ] limited liability corporation [ ] general partnership, [ ] limited partnership, [ ] individual, [ ] non-profit corporation, [ ] individual dba as [specify:] , [ ] other [specify:]
2. Term. The effective date of this Contract is and it terminates unless terminated as provided herein.
3. Payment Limit. City’s total payments to Contractor under this Contract shall not exceed $ . City shall not pay for services that exceed the Contract Payment Limit unless a contract amendment has been approved by the City Council or City Manager.
4. Contractor’s Obligations. Contractor shall provide those services and carry out that work described in the Service Plan (Exhibit A) which is attached hereto and is incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.
5. City's Obligations. City shall make to the Contractor those payments described in the Payment Provisions (Exhibit B) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.
Attachment 1
6. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C) which are attached hereto and are incorporated herein by reference.
7. General Conditions.
This Contract is subject to the General Conditions
(Exhibit D) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.
8. Special Conditions
. This Contract is subject to the Special Conditions (Exhibit E) (if any) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. (Note:
other than Public Works contracts, the City will agree to Special Conditions only in unusual circumstances.)
9. Insurance Provisions.
This Contract is subject to the Insurance Provisions
(Exhibit F) which are attached hereto and are incorporated herein by reference.
10. Signatures. These signatures attest the parties' Contract hereto:
CITY OF RICHMOND CONTRACTOR:
a municipal corporation
By:
(* The Corporation Chairperson of the Board,
President or Vice President should sign below)
Title: By:
I hereby certify that this Contract Title:
has been approved by City Council.
Date Signed:
B y :
City Clerk
(* The Corporation Chief Financial Officer,
Secretary or Assistant Secretary should sign below)
Approved as to form:
B y :
B y : T i t l e :
City Attorney
Date Signed:
(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a corporation
or nonprofit organization, this Contract (1) must
be signed by (a) the Chairperson of the Board,
President or Vice-President and
(b) the
Secretary any Assistant Secretary, the Chief
Financial Officer or any Assistant Treasurer.
LIST OF ATTACHMENTS:
Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Standard Contract/EJ/TE 9-26-07
EXHIBIT A
SCOPE OF WORK – April 1, 2023 through March 31, 2024
Contractor shall, to the satisfaction of the City of Richmond Project Manager (PM), perform the following services and be compensated as outlined below:
1. Trash and dumping cleanup at encampments at 5-10 with basic outreach.
2. Deliver mobile showers to city-specified encampments, including Castro, North Richmond, and El Sobrante.
3. Deploy mobile amenities to encampments, such as drinking water, laundry service support, supplies for residents and their property during inclement weather, and basic outreach to assist people with access to SOS services.
4. Provide workforce and leadership development within the encampment resident population and expand pathways towards full employment.
5. At the direction of the city provide problem solving, community building, and service development activities to improve public safety and responsiveness to homelessness.
6. Provide services to the unhoused for basic needs to improve health, sanitation, and safety, with referrals to other service providers including CORE.
TASKS
Task: 1. Cleanup of Trash and Illegal Dumping at Encampment Sites - 6 days/week
The Mobile Street Team, comprised of current and former encampment residents, will travel from encampment to encampment utilizing SOS vehicles to remove trash and illegally dumped items at or near encampments. Special pick up may be requested by the PM in response to City departments or resident complaints. All refuse will be disposed of at the West Contra Costa Sanitary Landfill (WCCSL). Mobile Street Team members will also conduct basic outreach, and engagement to build trust including providing food, water, socks, hand warmers, ponchos, tarps, showers, etc. Services include providing trash bags, gloves, safety supplies for workers, and cleaning supplies.
Team Members: 3 (2 staff and 1 leader)
Total Hours: 72 hours
Number of Days: 6 Days
Pay Rate/Hour: $18; Team Leader: $21
Sub-task 1.1. The Castro Steet Team will coordinate their cleanup activities with Castro Project Manager Vanessa Calloway. The Castro Street Team is comprised of Castro residents who work at the Castro encampment. This team dedicated to the Castro encampment and the areas directly surrounding the encampment (e.g. Hensley Street, Castro Street, and N. Castro St.).
More specifically, team members (and extra staff as assigned) will support special clean up days facilitating the removal of abandoned vehicles, support the towing of abandoned vehicles, and surrendered items. Additionally, team members will support the weekly removal of trash in concert with Republic services to mitigate the potential for illegal dumping, pest control, unsightliness of the encampment, and general health of residents. Trash is collected and prepared for removal by the Mobile Streets Team while encampment relationships are engaged will improve community safety, stability, and security. As Castro residents are transitioned to housing choices off-site, work schedules may be adjusted as needed.
Team Members: 4 (3 staff and 1 leader)
Total Hours: 36 hours
Number of Days: 6 Days
Pay Rate/Hour: Team Member $18, 3 days/week, 4 hours/day (36 hours total/week); Team Leader: $21, 4 days/week., 4 hours/day, 16 hours total/week
Task 2: Encampment Shower Services - 7 events/week
The Shower Power team deploys showers at various encampments (e.g. Castro, El Sobrante), and by request at locations across Richmond, providing 2.5 hours of shower service, serving approximately 20 people per location. Shower service includes providing soap, shampoo, and towels for residents. Staff will also facilitate the cleaning and sanitation of each unit following each individual use. The Shower Power Team shall provide referrals to CORE and other services for participants. Three shower events are scheduled at the Castro encampment per week.
Team Members: 2
Total Hours: 36 hours
Number of Days: 6 Days
Pay Rate/Hour:
Team Member: $18, 30 hours/week
Team Leader: $21, 30 hours/week
Task 3: Outreach for Encampment Services - 5 days/week
At the direction of the PM, the Outreach Team will establish new relationships with interested encampment residents and housed neighbors with a goal of creating and sustaining regular contact to improve basic health and safety. Outreach staff will refer unhoused residents to Life Long Medical Care Health Center’s team of Health Ambassadors for Wellness Assessments and goal setting to improve income, health, and housing status (e.g. treatment support, access to prescriptions or medications, basic health screening). In addition, team members will make referrals to the Coordinated Outreach Referral Engagement (CORE) team for evaluation of vulnerability and services navigation (e.g. referral to shelters, securing personal identification and connecting to SNAP). Outreach staff may provide transportation for encampment residents who seek meals, showers, laundry, and other encampment services. Additional
encampment services are also offered 4 days/week, deliver drinking water, laundry, maintenance of toilets, and other community amenities at the Castro encampment.
Team Members: 2
Number of Days: 4 Days/week
Pay Rate/Hour: $18/hr., 4 days/week, 6 hours/day, 24 hours total/week
Task 4: Workforce and Leadership Development
The Workforce Leadership Team will:
• support the deployment and supervision of the 20+ member unhoused workforce team (Street Team, Castro Team, Shower Power, and Outreach Team) and troubleshoot human resource and behavioral challenges
• manage program operations
• build and sustain community relationships and stakeholders • troubleshoot logistical and materials/supply problems ensuring encampments residents and staff have access to tools and items to complete work • lead planning, training, personal development, and improvements in health, job advancements and housing
• work with institutional leaders (e.g. Faith, civic, service providers) as thought partners for development and operations of unhoused interventions
Team Members:
Logistics Manager: 40 hours per week at $22/hr.
Workforce and Care Coordinator: 20 hours per week at $25/hr.
Program Operations Manager: 40 hours per week at $25/hr.
Operations Director: 40 hours per week at $32/hr.
Executive Director: 40 hours per week at $3/hr.
Task 5: Special projects/services
SOS will assist the City in responding and assisting on special projects as directed by the PM, which may include providing problem solving, community building, and service development activities to improve public safety and responsiveness to homelessness issues.
1. Team members, Hours, and Hourly Rate
TRASH People Rate Days/week H ours/day Hours/week Cost/week Trash and outreach (team) 2 $18.00 6 6 72 $1,296.00
Trash and outreach (leader) 1 $21.00 6 6 36 $756.00
Castro trash (team) 3 $18.00 3 4 36 $648.00
Castro trash (leader) 1 $21.00 4 4 16 $336.00
Event extra staffing (for City events) 2 $18.00 1 5 10 $180.00 SHOWERS People Rate Events/week Hours/event Hours/week Cost/week Shower leader 1 $21.00 8 3.75 30 $630.00
Shower team 1 $18.00 8 3.75 30 $540.00
OUTREACH People Rate Days/week Hours/day Hours/week Cost/week Outreach leader
Outreach team 2 $18.00 4 6 48 $864.00
ADDITIONAL ENCAMPMENT SERVICES People Rate Days/week Hours/day Hours/week Cost/week Team 2 $18.00 4 6 48 $864.00
MANAGERS
Logistics Manager (unhoused) 1 $22.00 40 $880.00
Program Operations Manager 1 $25.00 40 $1,000.00
Workforce and Care Coordinator 1 $25.00 20 $500.00
Operations Director 1 $32.00 40 $1,280.00
Executive Director 1 $34.00 40 $1,360.00
Total Staff 20 Gross pay/week $11,134.00
2. TIMELINE.
Tasks Due Date
Provide list of unhoused encampment sites scheduled for targeted service and scheduled days and times for delivery services.
1. Trash service pickup
2. Mobile showers
3. Water
4. Laundry Services
Ongoing
Provide list of scheduled days and times for delivery services for Castro encampment.
1. Trash service pickup
2. Mobile showers
3. Water
4. Laundry Services
Ongoing
Resident outreach with a goal of creating and sustaining regular contact to improve basic health and safety. Referrals to CORE for HMIS registration and eligible services.
Ongoing
Develop Workforce and Leaders, provide schedule of training for staff.
Ongoing
Special cleanup events, Castro, at least once a month. Remove debris from abandoned and inoperable vehicles scheduled for towing at Castro.
April 2023- June 2023
Special targeted encampment cleanups As needed basis per City
3. Project Outcomes and Evaluation
Program
Component
Program Outcome Indicator/
Measurement
Goal Evaluation Method
Trash service
pickup
Reduce amount of
debris in and around
unhoused encampments
Tons of debris
transported to
landfill
Fifteen (15)
tons
monthly
Copy of tonnage
receipt delivered to
landfill
Mobile Showers Provide residents
opportunity to clean up
to improve health and
self-esteem
Number of
showers
provided
monthly
200 Monthly Key
Performance reports
Water Provide residents water
for food and self-
sustainability, health
Gallons of
water provided
and water
stations
TBD Monthly Key
Performance reports
Laundry
Services
Provide residents
opportunity to clean
their self-esteem
Number of
unhoused
using laundry
services
50 Monthly Key
Performance reports
Resident
outreach and
Referrals to
CORE
Direct unhoused to
County for registration
and eligible services
Number of
unhoused
registered by
CORE in HMIS
Ten per
month
CORE Program
summary and or
Monthly Key
Performance reports
Develop
Workforce and
Leaders
Provide SOS staff
training opportunities for
self-development, job
skills
Number of
staff
completing
training
modules
Ten staff
members
Enrollment and
completion
certificates
Clean up events Special cleanup events
for targeted sites
including Castro for
extensive debris removal
Monthly at
Castro and as
directed by
City for other
sites
One per
month
Monthly Key
Performance reports
For Contract between
t
he City of Richmond and
Safe Organized Spaces (SOS)
BU
DGET
SORCES AND USES BUDGET
SOURCES BUDGET April 1, 2023 through March 31, 2024
1 Clean CA Grant 122,000.00$
2 ECIA Graant 22,000.00$
3 TDA Grant 30,000.00$
4 Lifelong Graant 45,000.00$
5 RCF Grant 25,000.00$
6 Subtotal Grants 244,000.00$
City of Richmond 738,693.59$
Total SOURCES 982,693.59$
USES BUDGET April 1, 2023 through March 31, 2024
1 Executive Director 70,720.00$
2 Operations Director 66,560.00$
3 Program Operation Mgr. 52,000.00$
4 Workforce & Care Coordinator 26,000.00$
5 Logisitics Manager 45,760.00$
6 Management Payroll subtotal 261,040.00$
7 Streets Team Payroll subtotal 317,928.00$
8 Subtotal Labor 578,968.00$
9 Payroll taxes, and PTO 16.15% 93,503.33$
10 Workers Comp. 11.00% 63,686.48$
11 Total Labor 736,157.81$
12 13
14 Supplies, gas, materials, etc 60,000.00$
15 Debris Transfer fees 45,000.00$
16 Insurance - vehicles (4) 10,000.00$
17 Insurance - liability 2,500.00$
18 Utilities, phone, internet 500.00$
19 Rent and Storage 20,200.00$
20 Training 4,000.00$
21 Vehicle Overhaed 15,000.00$
22 Direct Program Expense 157,200.00$
23 Total Expenses 893,357.81$
24 Indirect costs 10.000% 89,335.78$
25 Total USES Budget 982,693.59$
/Maintenance
For the Contract between the City of
Richmond and
EXHIBIT B
PAYMENT PROVISIONS
{PLEASE NOTE THAT THE CITY OF RICHMOND SHALL NOT PAY FOR SERVICES
THAT EXCEED THE CONTRACT PA YMENT LIMIT UNLESS A CONTRACT
AMENDMENT HAS BEEN APPROVED BY THE CITY COUNCIL OR THE CITY MANAGER}
1. Provided Contractor is not in default under this Contract, Contractor shall be compensated as provided below.
2. Any and all payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photo copying, meals and travel etc). Invoices, shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the City. Contractor may be required to provide back-up material upon request.
3. Contractor shall submit timely invoices to the following address:
Attention: City of Richmond, Finance Department - Accounts Payable Project Manager: Department:
PO Box 4046
Richmond, CA 94804-0046
4. All invoices that are submitted by Contra ctor shall be subject to the approval of the City’s Project Manager, before payments shall be authorized.
5. The City will pay invoice(s) within 45 days a fter completion of services to the City’s satisfaction. The City shall not pay late fees or interest.
6. A Richmond business license shall be obtained before any payment under this Contract shall be authorized and the business license must be kept current during the term of this Contract for payments to continue to be authorized.
7. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract shall be executed by the City. The insurance coverage must be kept current during the term of this Contract for payments to continue to be authorized.
For the Contract between the City of
Richmond and
EXHIBIT C
AUTHORIZED REPRESENTATIVES AND NOTICES
1. Notices
. All notices, demands, statements, or communications provided for by this Contract shall be in writing and may be delivered by deposit in the United States mail, postage prepaid. Notices to the City shall be addressed to the Department Head and (as delineated below in section 1.1) to the project manager responsible for the administration of or the supervision of the scope of work under this Contract. Notices to the Contractor shall be addressed to the party designated by Contractor (as delineated below in section 1.2). Notice shall be deemed delivered (a) upon personal delivery; (b) as of the fifth business day after mailing by United States certified mail, postage prepaid, addressed to the proper party; or (c) as of 12:00 p.m. on the second business day immediately after the day it is deposited with and accepted by Federal Express, or a similar overnight courier service, addressed to the proper party and marked for next business day morning delivery. For the purposes of this Contract, a "business day" means any day Monday through Friday that is not a holiday recognized by the federal government or the State of California.
1. 1 CITY hereby designates as its Authorized Representative the Project Manager whose name and address are as follows:
City of Richmond
Richmond, CA 94804-0046
1. 2 CONTRACTOR hereby designates as its Authorized Representative the Project Manager whose name and address are as follows:
General Conditions/EJ/TE 01-19-11 1 of 13
EXHIBIT D
GENERAL CONDITIONS
1. Independent Contractor . Contractor acknowledges, represents and warrants that Contractor is not a regular or temporary employee, joint venturer or partner of the City, but rather an independent Contractor. This Contract shall not be construed to create an agency, servant, employee, partnership, or joint venture relationship. As an independent Contractor, Contractor shall have no authority to bind City to any obligation or to act as City's agent except as expressly provided herein. Due to the independent Contractor relationship created by this Contract, City shall not withhold state or federal income taxes, the reporting of which shall be Contractor's sole responsibility.
2. Brokers . Contractor acknowledges, represents and warrants that Contractor has not hired, retained or agreed to pay any entity or person any fee, commission, percentage, gift, or any other consideration, contingent upon or resulting from the award or making of this Contract.
3. City Property . The rights to applicable plans, drawings, reports, calculations, data, specifications, videos, graphics or other materials prepared for or obtained pursuant to this Contract, which, upon request, are to be delivered to City within a reasonable time, shall be deemed assigned to City. If applicable, Contractor shall prepare check prints upon request. Notwithstanding the foregoing, Contractor shall not be obligated to provide to City proprietary software or data which Contractor has developed or had developed for Contractor's own use; provided, however, that Contractor shall, pursuant to Section 15 below, indemnify, defend and hold harmless City from and against any discovery or Public Records Act request seeking the disclosure of such proprietary software or data.
4. Patents, Trademarks, Copyrights and Rights in Data
. Contractor shall not
publish or transfer any materials, discoveries, developments, concepts, designs, ideas, know how, improvements, inventions and/or original works of authorship resulting from activities supported by this Contract without the express prior written consent of the City Manager. If anything resulting from activities supported by this Contract is patentable, trademarkable, copyrightable or otherwise legally protectable, City reserves the exclusive right to seek such intellectual property rights. Notwithstanding the foregoing, Contractor may, after receiving City's prior written consent, seek patent, trademark, copyright or other intellectual property rights on anything resulting from activities supported by this Contract. However, City reserves, and Contractor irrevocably grants, a nonexclusive, fully paid-up, royalty-free, assumable, perpetual, worldwide license, with the right to transfer, sublicense, practice and exploit said license and the right to make, have made, copy, modify, make derivative works of, use, sell,
General Conditions/EJ/TE 01-19-11 2 of 13
import, and otherwise distribute under all applicable intellectual properties without restriction of any kind said license.
Contractor further agrees to assist City, at City's expense, in every proper way to secure the City’s rights in any patents, trademarks, copyrights or other intellectual property rights relating thereto, including the disclosure to City of all pertinent information and data with respect thereto. Contractor shall also assist City in the execution of all applications, specifications, oaths, assignments, recordations, and all other instruments which City shall deem necessary in order to apply for, obtain, maintain and transfer such rights, or if not transferable, to waive such rights. Contractor shall further assist City in the execution of all applications, specifications, oaths, assignments, recordations and all other instruments which City shall deem necessary in order to assign and convey to City, and any assigns and nominees the sole and exclusive right, title and interest in and to any patents, trademarks, copyrights or other intellectual property rights relating thereto. Contractor further agrees that its obligation to execute or cause to be executed, when it is in Contractor's power to do so, any such instruments or papers shall continue during and at all times after the end of Contractor's services and until the expiration of the last such intellectual property right. Contractor hereby irrevocably designates and appoints City, and its duly authorized officers, agents and servants, as its agent and attorney-in-fact, to act for and in its behalf and stead to execute and file any such applications and to do all other lawfully permitted acts to further the application for, prosecution, issuance, maintenance or transfer of letters of patents, copyright and other registrations. This power of attorney is coupled with an interest and shall not be affected by Contractor's subsequent incapacity.
5. Inspection
. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the CITY, the State of California, and the United States Government.
If the project or services set forth in Exhibit A shall be performed on City or other public property, City shall have the right to inspect such work without notice. If such project or services shall not be performed on City or other public property, City shall have the right to inspect such work upon reasonable notice.
6. Services
. The project or services set forth in Exhibit A shall be performed to the full satisfaction and approval of City. In the event that the project or services set forth in Exhibit A are also itemized by price, City, in its sole discretion, may, upon notice to Contractor, delete certain items or services set forth in Exhibit A, in which case there shall be a corresponding reduction in the amount of compensation paid to Contractor.
General Conditions/EJ/TE 01-19-11 3 of 13
Contractor shall, at its own cost and expense, furnish all facilities and equipment necessary for Contractor to complete the project or perform the services required herein, unless otherwise provided in Exhibit A.
7. Records . Contractor shall keep and make available for inspection and copying by authorized representatives of the City, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the City.
Contractor shall retain all documents pertaining to this Contract for a period of five (5) years after this C ontract's termination (or for any further period that is required by law) and until all Fede ral or State audits are complete and exceptions resolved for this contract's funding period. Upon request, CONTRACTOR shall make thes e records available to authorized representatives of the CITY, the State of California, and the United States Government.
Contractor shall keep full and detailed accounts, maintain records, and exercise such controls as may be necessary for proper financial management under this Contract. The Contractor’s accounting and control systems shall be satisfactory to City. Contractor's accounting systems shall conform to generally accepted accounting principles and all records shall provide a breakdown of total costs charged under this Contract, including properly executed payrolls, time records, utility bills, invoices and vouchers. The City shall be afforded prompt access to Contractor's records, books, and Contractor shall preserve such project records for a period of at least five (5 years after the termination of this Contract , or for such longer period as may be required by law.
Contractor shall permit City and its authorized representatives and accountants to inspect, examine and copy Contractor's books, records, accounts, correspondence, instructions, drawings, receipts, subcontracts, purchase orders, vouchers, memoranda and other data relating to the project or services set forth in Exhibit A, and any and all data relevant to this Contract at any reasonable time for the purpose of auditing and verifying statements, invoices, or bills submitted by Contractor pursuant to this Contract and shall provide such assistance as may be reasonably required in the course of such inspection. Contractor shall also allow City access to the record keeping and accounting personnel of Contractor.
City further reserves the right to examine and re-examine said books, records, accounts, and data during the five (5 year period following the termination of this Contract; and Contractor shall in no event dispose of, destroy, alter, or mutilate said books, records, accounts, and data in any manner whatever for five (5 years after the termination of this Contract.
General Conditions/EJ/TE 01-19-11 4 of 13
Pursuant to California Government Code § 10527, the parties to this Contract shall be subject to the examination and audit of representatives of the Auditor General of the State of California for a period of three (3) years after final payment under this Contract. The examination and audit shall be confined to those matters connected with the performance of this Contract including, but not limited to, the cost of administering this Contract.
8. Changes and Extra Work . All changes and/or extra work under this Contract shall be performed and paid for in accordance with the following:
Only the City Council or the City Manager may authorize extra and/or changed work. Contractor expressly recognizes that other City personnel are without authorization to either order extra and/or changed work or waive contract requirements. Failure of Contractor to secure the authorization for such extra and/or changed work shall constitute a waiver of any and all right to adjustment in contract price due to such unauthorized work and Contractor thereafter shall be entitled to no compensation whatsoever for performance of such extra and/or changed work.
If Contractor is of the opinion that any work which Contractor has been directed to perform is beyond the scope of this Contract and constitutes extra work, Contractor shall promptly notify City of the fact. The City shall make a determination as to whether or not such work is, in fact, beyond the scope of this Contract and constitutes extra work. In the event that City determines that such work does constitute extra work, City shall provide extra compensation to Contractor on a fair and equitable basis. A change order or Contract Amendment providing for such compensation for extra work shall be negotiated between City and Contractor and executed by Contractor and the appropriate City official.
In the event City determines that such work does not constitute extra work, Contractor shall not be paid extra compensation above that provided herein and if such determination is made by City staff, said determination may be appealed to the City Council; provided, however, a written appeal must be submitted to the City Manager within five (5) days after the staff's determination is sent to Contractor. Said written appeal shall include a description of each and every ground upon which Contractor challenges the staff's determination.
9. Additional Assistance
. If this Contract requires Contractor to prepare
plans and specifications, Contractor shall provide assistance as necessary to resolve any questions regarding such plans and specifications that may arise during the period of advertising for bids, and Contractor shall issue
General Conditions/EJ/TE 01-19-11 5 of 13
any necessary addenda to the plans and specifications as requested. In the event Contractor is of the opinion that City's requests for addenda and assistance is outside the scope of normal services, the parties shall proceed in accordance with the changes and extra work provisions of Section 8 of these General Conditions.
10. Professional Ability. Contractor acknowledges, represents and warrants that Contractor and its employees are skilled and able to competently provide the services hereunder, and possess all professional licenses, certifications, and approvals necessary to engage in their occupations.
City has relied upon the professional ability and training of Contractor as a material inducement to enter into this Contract. Contractor shall perform in accordance with generally accepted professional practices and standards of Contractor's profession. In the event that City, in its sole discretion, desires the removal of any person employed or retained by Contractor to perform services hereunder, such person shall be removed immediately upon receiving notice from City.
11. Business License
. Contractor shall obtain a Richmond Business License
before performing any services required under this Contract. The failure to so obtain such license shall be a material breach of this Contract and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual or extraordinary circumstances without necessitating any modification of this Contract to reflect such waiver.
12. Termination Without Default
. Notwithstanding any provision herein to the
contrary, City may, in its sole and absolute discretion and without cause, terminate this Contract at any time prior to completion by Contractor of the project or services hereunder, immediately upon written notice to Contractor. Contractor may terminate this Contract at any time in its sole and absolute discretion and without cause upon 30 days' written notice to City. In the event of termination by either party, Contractor shall be compensated for: (1) all authorized work satisfactorily performed prior to the effective date of termination; (2) necessary materials or services of others ordered by Contractor for this Contract, prior to receipt of notice of termination, irrespective of whether such materials or services of others have actually been delivered, provided that Contractor is not able to cancel such orders. Compensation for Contractor in such event shall be determined by City in accordance with the percentage of the project or services completed by Contractor; and all of Contractor's finished or unfinished work product through the time of the City's last payment shall be transferred and assigned to City. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.
General Conditions/EJ/TE 01-19-11 6 of 13
13. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Contract, City may immediately terminate this Contract by giving written notice of such termination, stating the reasons for such termination. Contractor shall be compensated as provided in Section 12 of these General Conditions; provided, however, there shall be deducted from such amount the amount of damage, including attorney's fees, expert witness fees and costs, if any, sustained by City by virtue of Contractor's breach of this Contract. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.
14. Conflict of Interest. Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.
15. Indemnification
.
(a) If this Contract is a contract for design professional services subject to California Civil Code Section 2782.8(a) and Contractor is a design professional, as defined in California Civil Code Section 2782.8(b)(2), Contractor shall hold harmless, defend and indemnify the City, its officers, agents, employees, and volunteers from and against any and all claims, damages, losses, and expenses including attorneys’ fees arising out of, or pertaining to, or relating to the negligence, recklessness, or willful misconduct of the Contractor, except where caused by the active negligence, sole negligence, or willful misconduct of the City. To the fullest extent permitted by law, Contractor shall immediately defend and indemnify the City and its officers, agents, employees, and volunteers from and against any and all liabilities, regardless of nature or type, that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor, or its employees, agents, or subcontractors.
Liabilities subject to the duties to defend and indemnify include, without limitation, any and all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys’ fees; court costs; and costs of alternative dispute resolution. Contractor’s obligation to
General Conditions/EJ/TE 01-19-11 7 of 13
indemnify applies unless it is finally adjudicated that the liability was caused by the sole active negligence or sole willful misconduct of an indemnified party.
(b) If this Contract is not a contract for design professional services subject to California Civil Code Section 2782.8(a) or Contractor is not a design professional as defined in California Civil Code Section 2782.8(b)(2), Contractor shall indemnify, defend, and hold harmless the City, its officers, agents, employees and volunteers from any and all claims, suits, or actions of every name, kind and description, brought forth on account of injuries to or death of any person or damage to property arising from or connected with the willful misconduct, negligent acts, errors or omissions, ultra-hazardous activities, activities giving rise to strict liability, or defects in design by Contractor or any person directly or indirectly employed by, or acting as, the agent for Contractor in the performance of this Contract, including the concurrent or successive passive negligence of the City, its officers, agents, employees or volunteers.
(c) It is understood that the duty of Contractor to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Contractor shall be obligated to defend, in all legal, equitable, administrative, or special proceedings, with counsel approved by the City, the City and its officers, agents, employees, and volunteers, immediately upon tender to Contractor of the claim in any form or at any stage of an action or proceeding, whether or not liability is established. An allegation or determination that persons other than Contractor are responsible for the claim does not relieve Contractor from its separate and distinct obligation to defend under this Section 15. The obligation to defend extends through final judgment, including exhaustion of any appeals. The defense obligation includes an obligation to provide independent counsel if Contractor asserts that liability is caused in whole, or in part, by the negligence or willful misconduct of an indemnified party. (d) The review, acceptance or approval of the Contractor’s work or work product by any indemnified party shall not affect, relieve or reduce the Contractor’s indemnification or defense obligations. This Section 15 survives completion of the services or the termination of this Contract.
The provisions of this Section 15 are not limited by, and do not affect, the provisions of this Contract relating to insurance.
(e) Acceptance of insurance certificates and endorsements required under this Contract does not relieve Contractor from liability under this Section
15. This Section 15 shall apply whether or not such insurance policies are determined to be applicable to any such damages or claims for damages.
16. Safety
. Contractor acknowledges that the City is committed to the highest standards of workplace safety. Contractor shall perform all work hereunder in full compliance with applicable local, state and federal safety requirements including but not limited to Occupational Safety and Health Administration requirements, and shall assume sole and complete
General Conditions/EJ/TE 01-19-11 8 of 13
responsibility for the safety of Contractor's employees and any subContractor's employees. If a death, serious personal injury or substantial property damage occurs in connection with the performance of this Contract, Contractor shall immediately notify the City by telephone.
17. Insurance. Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.
18. Non-Liability of Officials and Employees of the City. No official or employee of the City shall be personally liable for any default or liability under this Contract.
19. Compliance with Laws
. Contractor shall comply with all federal, state and
local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any courts or administrative bodies or tribunals, with respect to this Contract, including without limitation environmental laws, employment discrimination laws and prevailing wage laws. Compliance under this provision includes compliance with all provisions of the Richmond Municipal Code ("Municipal Code"), including Chapters 2.50, 2.52, 2.56, and 2.60, if applicable.
Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor shall promptly provide to City documents and information verifying its compliance with the Living Wage Ordinance. Also as prescribed in § 2.60.070, Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance.
Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or subcontractor under a contract or subcontract with the City for public work or for goods or for services to refrain from discriminatory employment or subcontracting practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential subcontractor.
Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at
http://www.ci.richmond.ca.us/workplacepolicies
. Contractor agrees to
abide by the terms and conditions of said policies.
20. Limitations upon Subcontracting and Assignment. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated
General Conditions/EJ/TE 01-19-11 9 of 13
under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the City Council or its designee.
Contractor acknowledges that the services which Contractor shall provide under this Contract are unique, personal services which, except as otherwise provided herein, Contractor shall not assign or sublet to any other party without the prior written approval of City, which approval may be withheld in City's sole and absolute discretion. In the event that City, in writing, approves any assignment or subletting of this Contract or the retention of subcontractors by Contractor, Contractor shall provide to City upon request copies of each and every subcontract contract prior to the execution thereof by Contractor and subcontractor. Any assignment by Contractor of any or all of its rights under this Contract without first obtaining City's prior written consent shall be a default under this Contract.
The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or joint-venture or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.
21. Integration
. This Contract constitutes the entire agreement between the parties concerning the subject matter hereof and supersedes any previous oral or written agreement; provided, however, that correspondence or documents exchanged between Contractor and City may be used to assist in the interpretation of the Exhibits to this Contract.
22. Modifications and Amendments. This Contract may be modified or amended only by a change order or Contract Amendment executed by both parties and approved as to form by the City Attorney.
23. Conflicting Provisions. In the event of a conflict between these General Conditions and those of any Exhibit or attachment hereto, these General Conditions shall prevail; provided, however, that any Special Conditions as set forth in Exhibit E shall prevail over these General Conditions. In the event of a conflict between the terms and conditions of any two or more Exhibits or attachments hereto, those prepared by City shall prevail over those prepared by the Contractor, and the terms and conditions preferred by the City shall prevail over those preferred by the Contractor.
24. Non-exclusivity. Notwithstanding any provision herein to the contrary, the services provided by Contractor hereunder shall be non-exclusive, and
General Conditions/EJ/TE 01-19-11 10 of 13
City reserves the right to employ other Contractors in connection with the project.
25. Exhibits. All Exhibits hereto are made a part hereof and incorporated herein by reference; provided, however, that any language in Exhibit A which does not pertain to the project description, proposal, scope of services, or method of compensation (as applicable) , or any corresponding responsibilities of City, shall be deemed extraneous to, and not a part of, this Contract.
26. Force Majeure. Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by reason of acts of God, strikes, boycotts, lock-outs, inability to procure materials not related to the price thereof, failure of power, restrictive governmental laws and regulations enacted after the date of this Contract, riots, civil unrest, acts of terrorism, insurrection, war, declaration of a state or national emergency or other reasons of a like nature not within the reasonable control of such party.
27. Time of the Essence
. Time is of the essence of this Contract. Contractor and City agree that any time period set forth in Exhibit A represents their best estimates with respect to completion dates and both Contractor and City acknowledge that departures from the schedule may occur.
Therefore, both Contractor and City will use reasonable efforts to notify one another of changes to the schedule. Contractor shall not be responsible for performance delays caused by others, or delays beyond Contractor's control, and such delays shall extend the times for performance of Contractor's work.
28. Confidentiality
. Contractor agrees to comply with, and to require its employees, agents and partners to comply with, all applicable State or Federal statutes or regulations respecting confidentially, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that:
All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purposes not directly connected with the administration of such service.
No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service.
General Conditions/EJ/TE 01-19-11 11 of 13
29. Third Parties. Nothing herein shall be interpreted as creating any rights or benefits in any third parties. For purposes hereof, transferees or assignees as permitted under this Contract shall not be considered "third parties."
30. Governing Law. This Contract shall be construed in accordance with the law of the State of California without regard to principles of conflicts of law.
This Contract is made in Contra Costa County, California, and any action relating to this Contract shall be instituted and prosecuted in the courts of Contra Costa County, California.
31. Nonrenewal
. Contractor understands and agrees that there is no
representation, implication, or understanding that the services provided by Contractor under this Contract will be purchased or renewed by the City under a new contract following expiration or termination of this Contract, and waives all rights or claims to notice or hearing respecting any failure by City to continue the purchase of all or any failure to continue purchase of all or any such services from Contractor.
32. Claims. Any claim by Contractor against City hereunder shall be subject to Government Code §§ 800 et seq. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be waived if not made within six months after accrual of the cause of action.
33. Interpretation. This Contract shall be interpreted as if drafted by both parties.
34. Warranty. In the event that any product shall be provided to the City as part of this Contract, Contractor warrants as follows: Contractor possesses good title to the product and the right to transfer the product to City; the product shall be delivered to the City free from any security interest or other lien; the product meets any specifications contained herein; the product shall be free from material defects in materials and workmanship under normal use for a period of one (1) year from the date of delivery; and the product shall be fit for its intended purpose(s). Notwithstanding the foregoing, consumable and maintenance items (such as light bulbs and batteries) shall be warranted for a period of one hundred and eighty (180) days from the date of delivery. All repairs during the warranty period shall be promptly performed by Contractor, at Contractor's expense, including shipping.
35. Severability
. In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, City and Contractor shall negotiate an equitable adjustment in the provisions of the Contract with a view
General Conditions/EJ/TE 01-19-11 12 of 13
toward effecting the purpose of this Contract, and the validity and enforceability of the remaining provisions or portions or applications thereof, shall not be affected thereby.
36. Authority. City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that he or she is duly authorized to enter into and execute this Contract on behalf of Contractor, and shall be personally liable to City if he or she is not duly authorized to enter into and execute this Contract on behalf of Contractor.
37. Waiver. The waiver by City of any breach of any term or provision of this Contract shall not be construed as a waiver of any subsequent breach.
Inspections or approvals, or statements by any officer, agent or employee of the City relating to the Contractor’s performance, or payments therefore, or any combination of these acts, shall not relieve the Contractor’s obligation to fulfill this Contract as prescribed; nor shall the City be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.
38. Possessory Interest. If this Contract results in the Contractor having possession of, claim to or right to the possession of land or improvements, but does not vest ownership of the land or improvements in the same person, or if this Contract results in the placement of taxable improvements on tax exempt land (Revenue and Taxation Code 107), such interest or improvements may represent a possessory interest subject to property tax, and Contractor may be subject to the payment of property taxes levied on such interest.
39. Performance and Final Acceptance
.
Contractor represents that it is experienced, qualified, registered, licensed, equipped, organized and financed to perform the services under this Contract.
Contractor shall perform the services under this Contract with that degree of skill and judgment normally exercised by professional firms performing services of a similar nature in the State of California, and shall be responsible for the professional quality, technical accuracy and coordination of the services it performs under this Contract. In addition to the other rights and remedies which City may have, Contractor shall, at its own expense, correct any services which fail to meet the above standard.
General Conditions/EJ/TE 01-19-11 13 of 13
City shall provide Contractor an opportunity to cure errors and omission which may be disclosed during the review of submittals, with no increase in the authorized Contract Payment Limit. Should Contractor fail to make necessary corrections in a timely manner, such corrections shall be made by the City and the cost thereof shall be charged to Contractor.
If warranted, City shall determine, and Contractor may request such determination, that Contractor has satisfactorily completed performance of this Contract. Upon such determination, City shall issue to Contractor a written Notice of Final Acceptance, after which Contractor shall not incur further costs under this Contract. Contractor shall respond to such Notice of Final Acceptance by executing and submitting to City a Release and Certificate of Final Payment.
40. Survival. The rights and obligations of the parties which by their nature survive termination or completion of the services covered by this Contract shall remain in full force and effect after termination or completion.
For the Contract between the City of
Richmond and
EXHIBIT E
SPECIAL CONDITIONS
The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable):
For the Contract between the City of
Richmond and
EXHIBIT F
INSURANCE PROVISIONS
During the entire term of this Contract and any extension or modification thereof, the CONTRACTOR shall keep in effect insurance policies meeting the insurance requirements specified in the insurance provisions which are attached hereto and incorporated herein by this reference.
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:
Professional Services
Type 2 – Page 1 of 3
Revised: September 2011
In all instances where CONTRACTOR or its representatives will provide professional services (architects, engineers, construction management, counselors, medical professionals, hospitals, clinics, attorneys, consultants, accountants, etc.) to the City of Richmond (City), the City requires the following MINIMUM insurance requirements and limits.
CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.
CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery.
CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.
Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability coverage, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.
City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.
Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.
Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:
1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001), and including coverage for bodily and personal injury, property damage, and products and completed operations (if applicable).
2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto).
3. Original and Separate Additional Insured Endorsement for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.
4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.
5. Original and Separate Waiver of Subrogation for Workers’ Compensation insurance.
6. Professional Liability or Errors & Omissions Liability Insurance appropriate to the CONTRACTOR’s profession (if required.)
Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.
If CONTRACTOR
is self-insured, provide a certificate of Permission to Self- Insure, signed by the California Department of Industrial Relations and Self- Insurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.
General Liability
(primary and excess limits
combined)
$2,000,000 per occurrence for bodily injury, personal injury and property damage. If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate limit).
Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:
Professional Services
Type 2 – Page 2 of 3
Revised: September 2011
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.
PROJECT COST REQUIRED LIMIT
$0 - $1 million $1 million p/o
$1 million - $5 million $2 million p/o
Over $5 million $5 million p/o
Professional Liability or Errors &
Omissions Liability –
Required for all professionals
including architects, engineers,
consultants, construction
management, counselors, medical
professionals, hospitals, clinics,
attorneys and accountants, & other
consultants as may be required by
the City.
Required Policy Conditions
Additional Insured Endorsement Applicable to General Liability coverage.
The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured including bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.
ISO form CG 20 10 (11/85) or its equivalent is required. If the Contractor is supplying their product or providing a service then the endorsement must not
exclude products and completed operations
coverage. If it does, then CG 20 37 (10/01) is also required.
SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
.
Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.
Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers’ Compensation Insurance during the life of this contract.
SAMPLE Endorsements can be found at
htt
p://www.ci.richmond.ca.us/index.aspx?nid=61.
Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.
Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.
A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.
Umbrel
la/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverage’s and cover those insured in the underlying policies.
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:
Professional Services
Type 2 – Page 3 of 3
Revised: September 2011
Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.
Subcontractors
CONTRACTOR shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.
CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies. The fact that insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.
Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin.
The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.
Original insurance certificates and required policy endorsements shall be mailed or delivered to the Designated Project Manager for the City of Richmond.
Insurance certificates and endorsements may be faxed to the Designated Project Manger. However, CONTRACTOR must mail the original certificates and endorsements to Designated Project Manager once faxed.
Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.
If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.
Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.
Reporting Requirements
Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not
affect coverage provided to the City, its officers, officials, employees or volunteers.
Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.
1 City of Richmond
Community Development Department
Housing Division
Request for Qualifications
Services in Support of the Unhoused
Date: August 1, 2022 Closing Date and Time: September 1, 2022, by 4:00 PM PST Electronic Submittal: BidsOnLine
Contact Person: Jesus M. Morales, Housing Manager [email protected]
2 The Housing Division of the Community Development Department of the City of Richmond announces a Request for Qualifications (RFQ) seeking qualified applicants for fee-based contracts to provide services to unhoused city residents.
OVERVIEW
The City of Richmond is located in western Contra Costa County along the shore of the San Francisco Bay. It is the county’s second largest city (population 116,448) but has the highest number of known unsheltered people of any city in the county—more than 1,000 in 2021.
STATEMENT OF PURPOSE
This RFQ is issued to identify qualified firms, agencies, projects teams, or individuals (contractors) who can provide services to unhoused residents. The qualified firms will be listed on an on-call list which will be used to solicit specific proposals for specific projects and/or funding, including Richmond’s Castro Encampment Resolution Project (CERP).
SCOPE OF SERVICES
Contractors will provide services aimed at resolving encampments by providing services to encampments resident for safety, sanitation, and connecting residents into stable housing.
Prospective contractors are being solicited to bid for direct services as described below.
Prospective contractors may submit a bid for each element specified below by providing a 1) staffing plan, 2) budget, and 3) narrative descriptive plan for accomplishing stated objectives.
Service Category 1
Operation of Emergency Intervention To End The Unsheltered Status Of Individuals And Families (Emergency Shelter / Community Cabins/ Safe Parking Programs)
Operate 24-hour accessible, low-barrier, harm reduction-based emergency intervention for individuals or families residing at the Castro encampment and/or other city encampments.
Proposals should accommodate a minimum of 50 people and up to a maximum of 100 people.
Sites may include temporary outdoor shelters (e.g., Tuff Shed Cabin Communities, Tiny Homes on wheels), “brick-and-mortar” emergency shelter buildings or managed “safe parking” sites.
Bidders should specify the population they intend to serve (ex: singles, women only, families, transition aged youth, etc.).
Contractor may submit an all-inclusive bid for Task A or distinct elements as described in Task B or C specified below.
Task A: Operation of Emergency Intervention (Shelter /Community Cabin / Safe Parking Program) at either a City-owned facility (lot) or a facility (lot) owned or leased by bidder.
All emergency interventions will include:
a. Site management including 24/7 staffing and property management;
3 b. Housing navigation services based on Housing First principles which focus on housing placement as well as connection to public benefit programs, health, mental health and drug treatment services, and job training or employment opportunities; c. Storage for participant possessions;
d. Ability to accommodate participants with pets, including pet exercise and relief area; e. Procurement of goods and services related to shelter operation, e.g., mobile laundry or shower services, meal services.
f. Security services to restrict visitors and secure site.
Task B: Site Management of Emergency Intervention. Provide coordination of encampment site facilities, safety within the site, regular engagement and relationship building with site participants, and oversight of the day-to-day operations of the site. This includes:
a. Providing site security staff person(s) at the site 24 hours per day, 7 days per week; b. Maintaining site facilities and services such as portable toilets, cleaning, garbage, and other similar activities;
c. Convening a weekly meeting for participants, and addressing any issues as they arise including facilities issues, conflict resolution, and service needs; d. Collaborating with Housing Navigators, service providers, City of Richmond staff, and/or Site Care Team;
e. Ensuring all building infrastructure is adequately maintained and in working order; f. Creating and implement guest visiting policy, animal policy, and program rules; g. Managing reception area or entry area;
h. Providing for receipt and distribution of mail to residents; i. Responding to resident inquiries, complaints regarding function of the property.
Task C: Housing Navigation within an Emergency Intervention. Provide housing navigation services including a range of interventions to move encampment residents into stable housing. Required elements include:
a. Responsible for engaging individuals on site to link to additional services/programs including
connection to public benefit programs, health, mental health and drug treatment services, and job training or employment opportunities; b. Creating housing case plans with all participants and work to reduce barriers to housing based on Housing First principles;
c. Maintaining regular and close collaboration with other service providers and City staff.
Service Category 2
Storage For Encampment Residents
The Contractor will provide encampment residents with safe storage options that may include lockers, bins, and/or portable containers (e.g., PODS) to stow personal belongings, as well as vehicle storage. Proposals should state the number of each type of storage that can be
4 provided (or a range, such as “50-100 lockers”) and outline proposed access days and hours.
During the specified access hours, the program should be adequately staffed to ensure smooth compliance with operating protocols, which will include a ban on perishable items, weapons, illegal substances, and items infested with pests. Service providers are encouraged to submit proposals that meet these broad parameters in a manner that they feel is most accessible to persons experiencing homelessness who are otherwise disengaged from services.
Service Category 3
Employment Programs
Task A: Operate work readiness employment program for encampment residents. Specify numbers served in bid. Required elements include:
a. Recruitment of people who are unhoused or living in emergency shelter/TH programs;
b. Extremely low barrier with a focus on individual needs and readiness to participate in the program rather than screening people out due to substance use or mental health issues
c. Focus on development of basic work skills through participation in entry level work such as litter abatement or management of encampment port-a-potties (see service category 3, Task B).
d. Provide associated services such as employment-focused case management, workshops, and individual counseling to assist participants in developing basic job readiness skills, resumes, etc.;
e. Assist participants with connections to viable, stable employment; f. Pay participants legal minimum wage or higher.
Task B: Operate a workforce program, for individuals who are currently homeless or recently housed with a focus on job placement and job retention toward increasing income to obtain/maintain housing. Specify numbers served in bid. Required elements include:
a. Recruitment of people who are currently homeless, currently in a rapid rehousing program, or recently housed.
b. Building connections with local employers, local union apprenticeship programs, etc.; c. Providing direct support with resume writing, interview skills, etc., through individual and group sessions with participants;
d. Providing support to participants for at least six months post-employment placement; e. Provide support/ flexible funds to meet initial transportation, wardrobe, and work supply needs.
Service Category 4:
Hygiene Interventions to increase health and wellness of unsheltered individuals.
5 Task A: Provide hygiene interventions for encampment population. Describe how hygiene interventions will be used as an engagement tool to connect participants with the larger homeless services system. Program components could include all or some of the following:
a. Showers;
b. Washing machines;
c. Portable toilets/Wash stations (could be combined with Service Category 3, Task A above).
Service Category 5
Training and Technical Assistance
Task A: Provide training and technical assistance to city and providers to implement high quality homeless services within Richmond. Components include training and technical assistance on issues including staff hiring and training, harm reduction, low barrier services, trauma informed services, program start up, development of policy and procedures, connection with the Coordinated Entry System.
Task B: Provide training and technical assistance related to addressing and reducing violence against women who are homeless. Components include work designed to train and support a variety of stakeholders (street outreach workers, homeless providers, law enforcement, homeless women, others) on best practices to reduce and respond to violence against women who are homeless.
Service Category 6
Street Outreach
Task A: Provide Street Outreach Services. Bidders should specify numbers of FTE, number of street outreach hours per week, number of clients who will become housing document ready within 6 months, 12 months, and 18 months. Required elements include:
a. Staffing – must include masters level clinicians and paraprofessional staff; b. Outreach Services:
• Engagement,
• Housing problem solving,
• Coordinated Entry assessment and connection to the Coordinated Entry System,
• Information and referral,
• Assisting clients to become document ready for housing.
Service Category 7
General Homeless Services
6 Task A: General Services to Address Homelessness. Bidders may propose a range of services and interventions not specifically outlined in scopes 1-6 above. Please be specific in describing the population to be served, the proposed model of service and the proposed outcomes.
LICENSE, INSURANCE, AND CONTRACTING REQUIREMENTS
1. Selected consultants will be required to sign the City’s standard service provider agreement, attached for your consideration (see Exhibit A). If the candidate has any questions/concerns related to the standard form contract, they must be submitted in writing with the applicant’s response to this RFQ. Requested changes must be provided in redline. The City does not guarantee that requested changes will be granted.
2. The City requires consultants doing business with it to obtain insurance, as shown in RFQ (see Exhibit B). The required insurance certificates must comply with all requirements of the standards as shown and must be provided within fifteen (15) days of issuance of the Notice of Intent to Award and prior to the commencement of any work on the project.
3. Business Licenses: The successful Contractor and all subcontractors used in the work will be required to hold or obtain a City of Richmond business license for which the fee will not be waived.
4. Sanctuary City Contracting Ordinance (SCCO): The Richmond Sanctuary City Contracting Ordinance No. 12-18 N.S. (Exhibit C) prohibits the City from granting and or retaining contracts with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Bidders/Proposers must submit the attached Sanctuary City Compliance Statement with their Bid or Proposal/Qualifications (Exhibit D).
5. Limited Liability Companies Disclosure Statement (LLCS): Resolution No. 86-21, approved by City Council on July 6, 2021, requires disclosure of the identities of beneficial & responsible owners of Limited Liability Corporations (LLC) (Exhibit E). Bidders/Proposers must submit the attached Disclosure Statement of Limited Liability Companies Form with their Bid or Proposal (Exhibit F).
6. Minimum Wage: All contractors and subcontractors shall comply with Richmond Municipal Code 7.108.040 - Minimum Wage (Exhibit G).
FUNDING
The Housing Division of the Community Development Department will award contracts as funding becomes available. Qualified consultants will be placed on an on-call qualified list of service providers and City will seek specific proposals from firms for specific projects.
7 REQUIRED PROPOSAL ELEMENTS AND FORMAT
1. Transmittal Letter
a. Addressed to Jesus M. Morales, Housing Manager, Community Development, City of Richmond, 450 Civic Center Plaza, Richmond, CA 94804. (Please do not submit proposals to this address). Please do not forward proposals to the above address. b. Signed by an officer of the consultant. In case of joint venture or other joint-prime relationship, an officer of each venture partner shall sign.
2. Project Team
a. In response to this RFQ, the prime contractor shall be a qualified consulting firm, organization, or agency.
b. Sub-Consultants (if used): list addresses, telephone numbers and areas of expertise of each. Briefly describe the project responsibility of each team member. Identify which contractors are MBE, WBE, Local Business Enterprises (LBE) and Small Local Business Enterprise (SLBE).
3. Project Personnel
a. Describe the basic organization and management structure of the Project Applicant and any subcontractors. Include the systems in place to manage financial accounting and ensure adequate oversight and management of fiscal systems. Include a description of the agency’s current (or future) capacity to collect data in a timely way, ensure data quality, report data, and analyze data.
4. Relevant Experience
a. Describe the experience of the Project Applicant and any subcontractors performing activities like those proposed in this RFQ including a brief description of work performed and outcomes. If the scope of work proposed is new to the organization, please describe relevant experience that will allow you to perform the scope of work successfully. b. If the team has worked together collaboratively, please include a description of this work.
c. Please describe your agency’s current and recent past collaborations and coordinated efforts with other nonprofits, with faith-based organizations, jurisdictions, and other community stakeholders.
8 5. Project Approach and Organization
a. Provide a summary of the proposed services to be provided. Include a description of the target population, number of participants to be served, proposed staffing structure, proposed service delivery mechanisms and roles of the lead applicant and any proposed subcontractors.
b. Please include proposed outcomes.
c. Describe how you intend to interface with City staff and the community. d. Describe how the proposed scope of work will address (or advance) issues of race and equity.
6. References
a. Prime Consultant(s)/ lead agency: Three business related references, giving name, company, address, telephone number and business relationship.
7. Billing Rates
a. Please provide a detailed program budget for an operating year. b. Shall be all-inclusive, i.e., base salary, fringe benefits, overhead, operating costs, services costs, startup costs, etc.
E. EVALUATION OF PROPOSALS
The following sample of criteria and the points for each criterion, for a total of 100 points, may be used in evaluating and rating the proposals:
1) Relevant Experience .................................................................................................... 25 points Past, recently completed, or on-going projects working with homeless and formerly homeless people to substantiate experience. Past, recently completed, or on-going projects working with local governments to substantiate experience. Experience on at least three (3) projects providing services like those described in this RFQ. Prior experience and ability to work with City staff, community groups, and other stakeholders.
2) Qualifications ............................................................................................................... 25 points Professional background and qualifications of team members and subcontractors comprising the team.
3) Organization ................................................................................................................. 20 points Current workload, available staff, and resources. Capacity and flexibility to meet schedules, including any unexpected work. Ability to perform on short notice and under time constraints.
9 Cost control procedures in design and construction. Ability to perform numerous projects at the same time.
4) Approach ...................................................................................................................... 20 points Understanding of the nature and extent of the services required. A specific outline of how the work will be performed. Awareness of potential problems and providing possible solutions.
Special resources the team offers that are relevant to the successful completion of the project.
5) Other Factors ............................................................................................................... 10 points Presentation, completeness, clarity, organization, and responsiveness of proposal.
CONTRACT NEGOTIATIONS AND AWARD - SUBJECT TO CHANGE
1. The completion of this evaluation process will result in the creation of a qualified list of providers. The City will enter contract negotiations with the provider deemed most qualified for the specific scope of work to be performed. To determine which provider to enter into a contract with, additional information related to experience, scope of work, budget, and proposed outcomes may be requested as part of this RFQ process.
2. The contract amount (including reimbursements) shall be a not to exceed amount, to be established based upon a mutually agreeable Scope of Services and fee schedule.
3. The City will withhold the final 10% of contract amount pending successful completion of work.
4. Upon successful completion of the negotiations, the City Administrator will award the contract to the selected contractor.
5. A sample City standard professional services agreement is included in the RFQ as referenced as Attachment A “Sample Agreement”. The selected contractor will be required to enter into a contract that contains similar terms and conditions as in the standard agreement. Please note that the City Attorney’s Office is typically not inclined to make any modifications to the standard agreement terms and provisions.
6. Upon award the City will issue a Notice to proceed.
ELECTRONIC SUBMITTAL
The Qualifications submission process is entirely online and must be completed and submitted through BidsOnLine
to be considered. Interested parties must submit a letter of interest, resume, references, and supplemental questionnaire responses, as attachments via BidsOnLine.
Attachments must be in MS Word or PDF formats.
RESPONSES MUST BE RECEIVED NO LATER THAN 4:00 P.M. ON THURSDAY, SEPTEMBER 1, 2022.
10 OPPORTUNITY TO SUBMIT QUESTIONS VIA BIDSONLINE
Submission of questions regarding this RFQ must be submitted via the electronic BidsOnLine system on the Q&A tab by Friday, August 12, 2022, at 5:00 p.m. If the City finds it necessary to issue an addendum, prospective bidders will receive email notification of addendum.
Otherwise, answers to questions received will be provided on the Q&A tab by Friday, August 19, 2022, by 5:00 pm.
City will not discriminate against any interested firm or individual on the grounds of race, creed, color, sex, age, disability, or national origin in the contract award. City reserves the right to reject any and/or all proposals at its discretion.
CITY DISCLAIMER
The City reserves the right to reject any or all the Qualifications, to waive any informality in any RFQ Response, and to select the Response that best meet the City needs. The City also reserves the right to reduce or revise elements of the scope of services, or to amend or modify the contractual requirements, or to negotiate with any qualified respondent.
No representation is made that any contract will be awarded pursuant to this RFQ. In no way shall a contract be viewed as exclusive. The City reserves the right to retain additional consultants as necessary. All costs incurred in the preparation of the qualification, in the submissions of additional information and/or in any other aspect of qualification prior to the award of a written contract will be borne by the respondent. All qualifications submitted to the City in response to this RFQ will become the property of the City of Richmond and will not be returned. The “technical” portion of the RFQ will be considered public information.
ATTACHMENTS
Exhibit A: Standard Contract
Exhibit B: Insurance Requirements
Exhibit C: Richmond Sanctuary City Contracting Ordinance No. 12-18 N.S.
Exhibit D: Sanctuary City Compliance Statement
Exhibit E: Limited Liability Corporations (LLC), Resolution No. 86-21 Exhibit F: Disclosure Statement of Limited Liability Companies Form Exhibit G: Richmond Municipal Code 7.108.040 - Minimum Wage
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)
Printed 03/14/2023
PlanetBids, Inc.
City of Richmond
Services in Support of the Unhoused (CD-Housing-080122), bidding on 09/01/2022 4:00 PM (PDT)