City of Richmond
FY2022-23
Mid-Year Report
Attachment 2 - FY2022-23 Mid-Year Requests
(A)
Line #
(B)
Department
(C)
Fund
Description
(D)
Type
(E)
Increase/
Decrease
(E-2) Category
(F)
Proposed
Mid-Year Adjustment,
March 7, 2023
(F-2)
Proposed
Mid-Year
Adjustments
March 21, 2023
(G)
Description
General Fund Requests - 1 Internal Services/FinanceGeneral FundRevenue Increase Property Taxes (2,551,967) (2,551,967)Property Taxes, Successor Agency surplus and passthrough 2 Internal Services/FinanceGeneral FundRevenue Increase Sales & Use Tax (271,937) (271,937)Sales Tax is trending higher than expected 3 Internal Services/FinanceGeneral FundRevenue Increase Utility Users Tax (897,690) (897,690)Utility Users Tax, Chevron payment is being received one month in advance. Increase budget to reflect additional revenue. 4 Internal Services/FinanceGeneral FundRevenue Increase Other Taxes (613,738) (813,738)Other Taxes; Documentary transfer tax trending higher than expected. 5 Internal Services/FinanceGeneral FundRevenue Increase Licenses, Permits & Fees (1,554) (1,554)Licenses Permits and Fees; Business Tax revenue trending better than expected. 6 Internal Services/FinanceGeneral FundRevenue Increase Use Of Money & Property (784,968) (784,968)Use of Money and Property; Interest income is trending better than expected 7 City Clerk General FundRevenue Decrease Charges For Services 2,500 2,500 Charges for Services; Passport Services revenue lower than expected 8 Mayor General FundRevenue Increase Other Revenue (4,565) (4,565)Miscellaneous revenue. 9 Internal Services/FinanceGeneral FundRevenue Increase Other Revenue (480) (480)Miscellaneous revenue. 10 Internal Services/FinanceGeneral FundRevenue Increase Loan/Bond Proceeds (39,400) (39,400)Loan/Bond Proceeds revenue. 11 Internal Services/FinanceGeneral FundRevenue Increase Operating Transfers In (2,946,531) (2,946,531)Operating Transfer In; Pension Tax Override transfer, part of this revenue will be used to pay Pension Obligation Bond refinancing costs. 12 Internal Services/FinanceGeneral FundRevenue Increase Operating Transfers In (210,463) (210,463)Operating Transfer In; Garfield pension trust fund close out. 13 Community Development/
Code Enforcement General Fund Revenue Decrease Licenses, Permits & Fees 50,000 50,000 Licenses Permits and Fee; Revenue trending lower than expected due to delinquent cannabis businesses, and illegal/unpermitted operators. 14 Police General FundRevenue Increase Fines & Forfeitures (150,000) (150,000)Fines and Forfeitures; parking enforcement revenue. 15 Police General FundRevenue Decrease Fines & Forfeitures 160,000 160,000 Fines and Forfeitures; to adjust budget for a duplicate receipt. 16 GENERAL FUND REVENUE - TOTAL (8,260,793) (8,460,793) -
17 Non-Dept General Fund Expenditures Increase Operating Transfers Out 1,500,000 1,478,112 Operating Transfer Out; Payoff Pension Obligation Bond refinancing costs through Pension Tax Override fund proceeds. These costs were not paid from the bond proceeds.
18 Community Development/
Code Enforcement General Fund Expenditures Increase Staff - Salaries and Wages 20,380 20,380 Salaries and Benefits; Additional budget needed for overtime, Code Enforcement Officers need to conduct after hour inspections and attend community meetings.
20 Fire General Fund Expenditures Increase Prof & Admin, Software 241,550 241,550 Professional Services, 'Mark43 Fire CAD upgrade and hardware cost were not included in the original budget because the department was in the early stages of the intended upgrade.
20-A Fire General FundExpendituresIncrease Staff - Salaries and Wages 143,345 2 Additional Fire Inspector II positions 21 Fire General Fund Expenditures Increase Staff - Salaries and Wages 291,499 291,499 Salaries and Benefits; the overtime for the fire academy cadets was not included in the original budget because the Fire Department was in the early stages of the recruitment process.
22 Fire General Fund Expenditures Increase Other Operating, Personal Protection Equipment 12,058 12,058 Other Operating; Personal Protection Equipment cost for the firefighter recruits was not included in the original budget, because the Fire Department did not have the final number of personnel vacancies until December 2022. 26 Community Services/Recreation General Fund Expenditures Increase Staff - Salaries and Wages 3,170 3,170 Salaries and Benefits; Reallocate an Office Specialist position to an Administrative Aide position in order to support some of the changes that have occurred within the Community Services Department and the Recreation Division. 27 Community Services/Recreation General Fund Expenditures Increase Staff - Salaries and Wages 25,000 25,000 Salaries and Benefits; an additional Recreation Program Specialist position is requested. This position will support the Recreation Program Coordinator at two sites: the Richmond Recreation Complex and Booker T. Anderson Community Center. 27-A Community Services/LibraryGeneral Fund Expenditures N/A Staff - Salaries and Wages - Reallocate Administrative Librarian to Head of Reference to expand Library services, no fiscal impact in current fiscal year due to vacancy savings
27-B Community Services/LibraryGeneral FundExpendituresN/A Staff - Salaries and Wages - One additional Librarian I/II position to expand Library services, no fiscal impact in current fiscal year due to vacancy savings 27-C Community Services/LibraryGeneral FundExpendituresN/A Staff - Salaries and Wages - Two additional Library Assistant I/II positions to expand Library services, no fiscal impact in current fiscal year due to vacancy savings 28 Internal Services/
Information Technology General Fund Expenditures Increase Prof & Admin, Software 200,000 200,000 Professional Services; the current IT Network and Systems Security Officer is managing the City’s network and providing Cyber Security management and defense. An additional resource is needed to support the City’s expanding infrastructure and to help manage and secure the City’s systems against Cyber Security threats.
29 Internal Services/
Information Technology General Fund Expenditures Increase Asset/Capital Outlay 300,000 300,000 Asset, Capital Outlay; additional funding is essential to upgrade and repair the critical security access system included in the City of Richmond Network Operating Systems.
30 Internal Services/
Information Technology General Fund Expenditures Increase Prof & Admin, Emergency Operations Center 265,000 265,000 Professional Services; Emergency Operations Center equipment upgrade including Radio Communication, Kray Cabling, Computers, Printers, Plotters, Cell Phones, Cellular hot spots, and Portable Radio. 31 Internal Services/
Information Technology General Fund Expenditures Increase Equipment & Contract Svcs, Software/Hardware 147,828 147,828 Equipment and Contracts; contractual obligation for the City’s ERP purchase of Software and support services needed for the upgrade, training, and an assessment that is essential ensuring City staff is operating at peak efficiency and has the knowledge to meet the evolving software needs of the City of Richmond.
32 Internal Services/
Information Technology General Fund Expenditures Increase Staff - Salaries and Wages 12,195 Position reclass of GIS Administrator to IT Manager job classification. No Fiscal Impact due to vacancy saving 32-A Mayor General Fund Expenditures Increase Prof & Admin, General Operating 33,700 Operating expenditures 32-B Mayor General FundExpendituresIncrease Staff - Salaries and Wages 44,777 One Management Analyst II 32-B City Council General FundExpendituresIncrease Staff - Salaries And Wages 12,195 One Assistant Administrative Analyst 33 City Council General Fund Expenditures Increase Prof & Admin, Travel and Training 6,000 6,000 Professional Services, City Council miscellaneous and travel related expenditures 34 Public Works/Marina DistrictGeneral Fund ExpendituresIncrease Operating Transfers Out 11,530 11,530 Operating Transfer Out, transfer out to Marina district to reimburse for prior year maintenance costs, it was determined the City was responsible for the signage work that was paid from the district's fund. The adjustment is to reimburse the district for those expenditures. 35 Public Works General Fund Expenditures Increase Asset/Capital Outlay 2,065,181 2,065,181 Asset Capital Outlay, additional funding for street paving activities. The City's paving index is poor and the current annual allocation of $4M to $5M is not sufficient to either maintain or enhance the index. This additional amount will be a step towards managing the streets and roads paving condition
36 Non-Departmental General FundExpendituresIncrease Operating Transfers Out 2,500,000 2,500,000 Transfer Out; to Risk Reserve towards targeted 80% Confidence Level, current Confidence Level is around 55%.
Non-Departmental General Fund Expenditures Increase Prof & Admin, Consulting 50,000 45,000 Professional Services, acquiring consulting services to pursue various grants available for Emergency Response and Public Safety. The current resources are not sufficient and the City can potentially bring additional funding sources through pursuing grants 37 City Attorney's Office General Fund ExpendituresIncrease Prof & Admin, Legal 37,388 37,388 Professional Services; Campus Bay litigation related expenditures, these expenditures are passthrough, developer fees were collected in prior year.
38 Internal Services/Finance General Fund Expenditures Increase Prof & Admin, Consulting 50,000 50,000 Professional Services, GovInvest contract to address State Auditor Recommendations on financial projections, retirement costs, Other Post Employment Benefits funding, and labor cost projections. 1 of 3
City of Richmond
FY2022-23
Mid-Year Report
Attachment 2 - FY2022-23 Mid-Year Requests
(A)
Line #
(B)
Department
(C)
Fund
Description
(D)
Type
(E)
Increase/
Decrease
(E-2) Category
(F)
Proposed
Mid-Year Adjustment,
March 7, 2023
(F-2)
Proposed
Mid-Year
Adjustments
March 21, 2023
(G)
Description
38-A Internal Services/Finance General Fund Expenditures N/A Staff - Salaries and Wages - Reallocate Accountant I/II position into Budget Analyst I/II to provide higher level of analysis, no fiscal impact due to current vacancy savings 39 City Attorney's Office General Fund Expenditures Decrease Prof & Admin, Legal (276,881) (276,881)Professional Services; carry forward encumbrances for legal services created a budget amendment in the City's financial system. The requested adjustment will reverse the budget amendment. 40 Police General Fund Expenditures Increase Equipment & Contract Svcs, Supplies 7,641 7,641 Equipment and Contract Services, carry forward encumbrances for equipment and contract services created a budget amendment. The adjustment will reverse the amendment.
41 Public Works General Fund Expenditures Decrease Prof & Admin, Legal (25,989) (25,989) Professional Services, carry forward encumbrances for legal services created a budget amendment in the City's financial system. The requested adjustment will reverse the budget amendment. 42 City Manager Office General FundExpendituresIncrease Prof & Admin, Consulting 35,000 35,000 Professional Services, Strategic Planning Contract 43 Non-Departmental General FundExpendituresIncrease Operating Transfers Out 247,934 91,122 Operating Transfer Out; due to Nevin Plaza revenue decrease 43A Non-Departmental General FundExpendituresIncrease Operating Transfers Out 161,878 Emergency expenditures due to storms in 2023 44 GENERAL FUND EXPENSE - TOTAL 7,726,484 7,926,484 45 -
46 Net Adjustments - General Fund (534,309) (534,309) 47 General Fund 295,229 295,229 Prior Year Encumbrances for Legal Services, Equipment Services and professional services created budget amendments. 48 General Fund 239,080 239,080 Recruitment Services and Segal contracts were appropriated by the City Council between July and December. 49 Net (Surplus)/Deficit General Fund 0 0 -
Non-General Fund Requests - 50 Port of Richmond Port of Richmond Expenditures Increase Prof & Admin 200,000 200,000 Professional Services; Terminal 1 operating costs 51 Public Works/Marina DistrictMarina Revenue Increase Operating Transfers In (11,530) (11,530)Transfer In; from General Fund for 2018 maintenance expenditures reimbursement. 52 Community Services/
Employment & Training
Employment &
Training Expenditures Increase Staff - Salaries and Wages 17,117 17,117 Salaries and Benefits; requesting an additional position, Office Assistant I/II as both Employment and Training and Richmond BUILD/Youth Build do not have entry-level administrative staff for incoming participants. 53 Community Services/
Employment & Training
Employment &
Training Expenditures Increase Staff - Salaries and Wages 17,914 17,914 Salaries and Benefits; Requesting an additional position, Administrative Trainee to serve the increase in the number of Richmond job seekers.
Grant funds are available to support this position for three years. 54 Community Services/
Employment & Training
Employment &
Training Expenditures Increase Staff - Salaries and Wages 22,168 22,168 Salaries and benefits, Requesting three Employment Program Specialists (I/II). Employment and Training has received a $4M grant to cover 200 Richmond job seekers
55 Community Development/
Housing Department Housing Revenue Increase Licenses, Permits & Fees (23,150) (23,150) Licenses Permits and Fees; Marina Shores administrative fees. 56 Community Development/
Housing Department Housing Revenue Increase Loan/Bond Proceeds (20,075) (20,075) Loan and Bond Proceeds, the loan sales proceeds were not included in the original budget. 57 Community Development/
Housing Department Housing Revenue Increase Proceed For Sale of Property (18,943) (18,943) Proceed From Sale of Property; the equipment sale proceeds were not included in the original budget 58 Community Development/
Planning & Building Regulation
Planning &
Building Expenditures Increase Staff - Salaries and Wages 24,107 24,107 Salaries and Benefits; additional Permit Technician I/II position would cover the planning counter 3-4 days a week so that planners have greater bandwidth to process discretionary projects, including those that contribute to the City’s economic vitality and bring much needed housing. 60 Community Development/
Planning & Building Regulation
Planning &
Building Expenditures Decrease Staff - Salaries and Wages (8,762) (8,762)Salaries and Benefits; reallocate Sr. Building Inspector to Building Inspector. This position would assist the Building Division in meeting its next day inspection practice as permitting volume remains steady. 61 Police Asset SeizureExpendituresIncrease Asset/Capital Outlay 125,000 125,000 Asset Capital Outlay; replacement of the service weapons that are well past their expected useful life. 62 Police Impact Fee -
Police Expenditures Increase Asset/Capital Outlay 50,000 50,000 Asset Capital Outlay; Currently the victims are placed in the staff breakroom and that creates access issue for staff. The department would like to provide victims, and their families, a welcoming space where they feel comfortable sharing information on the crime, and for those with small children, or children awaiting outside services, to be able to play or read books, etc. while staying safe. An area has been cleared in our crime prevention suite that will be suitable for such a safe space, but is in need of various furniture, fixtures, play mats, toys, books, etc. 63 Police Impact Fee -
Police Expenditures Increase Asset/Capital Outlay 70,000 70,000 Asset Capital Outlay; To replace the worn-out carpeting on the second floor.
A while back, there was a fire and subsequent flooding of one-half of the second floor offices. That side of the building was repaired and received replacement carpeting - the other half was left with the original. Upon inspection, the original carpeting is showing significant signs of wear (threading, splitting seams, patches, etc.) and creates risk of trip hazard. Replacing the carpet will reduce workplace trip hazard. The cost to replace the carpeting will include moving the office furniture off of the current carpet, and replacing it once the new carpeting is installed. 64 Public Works/Wastewater Wastewater Expenditures Increase Staff - Salaries and Wages 28,891 28,891 Salaries and Benefits; the newly requested Executive Assistant II position will be shared by the Public Works Director and the Deputy Public Works Director. Both will need administrative support staff for scheduling meetings, handling executive support work that should be handled at an administrative level.
65 Public Works/Public WorksWastewater ExpendituresIncrease Staff - Salaries and Wages 7,370 7,370 Salaries and Benefits; Reallocate vacant Environmental Compliance Inspector to Sr. Accountant 66 Economic Development/
Housing Authority
Housing
Authority Revenue Decrease Rental Income 187,150 187,136 Rental Income; Nevin Plaza Building is expected to close in February so there will be a loss of rental income for 4 months. Also, tenant rent has been coming in at a lower than budget
67 Economic Development/
Housing Authority
Housing
Authority Revenue Decrease Intergov Fed Grant 60,784 - Grants; Nevin Plaza Building's projected closing and transfer to EAH Housing is expected in February 2023 68 Economic Development/
Housing Authority
Housing
Authority Revenue Increase Operating Transfers In (247,934) (91,122) General Fund Operating Subsidy Increase due to Nevin Plaza revenue decrease 68-A Economic Development/
Housing Authority
Housing
Authority
Expenditures Increase Prof & Admin, Legal 15,000 Professional Services; Increase of legal fees for Nystrom Village for lease enforcement 68-B Economic Development/
Housing Authority
Housing
Authority Revenue Increase Operating Transfers In (111,014) Operating Transfer In; from RHA Capital Fund 69 Economic Development/
Housing Authority
Housing RAD
Corp Expenditures Increase Prof & Admin, Consulting 10,000 10,000 Professional Services; Housing Corp. professional services 70 Economic Development/
Housing Authority
Housing RAD
Corp Expenditures Increase Prof & Admin, Consulting 10,000 10,000 Professional Services; Housing Corp. legal services 2 of 3
City of Richmond
FY2022-23
Mid-Year Report
Attachment 2 - FY2022-23 Mid-Year Requests
(A)
Line #
(B)
Department
(C)
Fund
Description
(D)
Type
(E)
Increase/
Decrease
(E-2) Category
(F)
Proposed
Mid-Year Adjustment,
March 7, 2023
(F-2)
Proposed
Mid-Year
Adjustments
March 21, 2023
(G)
Description
71 Internal Services/Human
Resources
Insurance
Reserves Expenditures Increase Prof & Admin, insurance 405,033 405,033 Professional Services; Insurance premium higher than budgeted 72 Internal Services/Risk
Management
Insurance
Reserves Revenue Increase Operating Transfers In (2,500,000) (2,500,000) Transfer in from General Fund towards targeted 80% Confidence Level, current Confidence Level is around 65% 73 Internal Services/Risk
Management
Insurance
Reserves Expenditures Increase Prof & Admin 127,564 127,564 Professional services, Insurance premium higher than budgeted 74 Internal Services/Risk
Management
Insurance
Reserves Expenditures Increase Staff - Salaries and Wages 43,060 43,060 Salaries and Benefits; Risk Management is requesting an additional Senior Personnel Analyst. This will be a new position is to provide senior level support in Risk Management for General Liability, Safety, Contract Insurance and other projects such as: policy updates, wellness program, implementation of an insurance tracking system. 75 Internal Services/Risk
Management
Insurance
Reserves Expenditures Decrease Staff - Salaries and Wages (1,265) (1,265) Salaries and Benefits; reallocate Admin Services Analyst to lower Personnel Analyst II 76 Internal Services/FinanceFinance ExpendituresIncrease Operating Transfers Out 210,463 210,463 Operating Transfer Out; Garfield pension trust fund close out, currently there are no outstanding beneficiaries on the plan. 77 Public Works/Parks Impact Fee -
Parks Revenue Increase Licenses, Permits & Fees (5,364) (5,364) Revenue received as of December 31, 2022 78 Public Works Impact Fee -
Traffic Revenue Increase Licenses, Permits & Fees (562,079) (562,079) Revenue received as of December 31, 2022 79 Fire Impact Fee - Fire Revenue Increase Licenses, Permits & Fees (55,381) (55,381) Revenue received as of December 31, 2022 80 Police Impact Fee -
Police Revenue Increase Licenses, Permits & Fees (189,101) (189,101) Revenue received as of December 31, 2022 81 Community Services/RecreationImpact Fee -
Aquatics Revenue Increase Licenses, Permits & Fees (26,101) (26,101) Revenue received as of December 31, 2022 82 Public Works/Parks
Impact Fee -
Open
Space/Parks
Revenue Increase Licenses, Permits & Fees (108,864) (108,864) Revenue received as of December 31, 2022 83 Library Impact Fee -
Library Revenue Increase Licenses, Permits & Fees (73,310) (73,310) Revenue received as of December 31, 2022 84 Public Works/Storm DrainageImpact Fee -
Storm DrainageRevenue Increase Licenses, Permits & Fees (204,910) (204,910) Revenue received as of December 31, 2022 85 Public Works/Wastewater Impact Fee -
Wastewater Revenue Increase Licenses, Permits & Fees (380,267) (380,267) Revenue received as of December 31, 2022 85-A Public Works Disaster Recover
Fund
Revenue increase Operating Transfers In (156,812) Transfer in from General Fund for Emergency Expenditures 85-B Public Works Disaster Recover
Fund
Expenditures Increase Prof & Admin, Emergency 156,812 Emergency expenditures due to storms in 2023 88 Non-General Fund Net Impact (2,820,415) (2,820,415) Pending Requests for Fiscal Year 2023-2024 -
89 Public Works ExpendituresIncrease 15,000,000 15,000,000 Investment in Paving Index improvement 90 Fire ExpendituresIncrease - Fire Training Center Predevelopment Costs 91 Library ExpendituresIncrease 10,000,000 15,000,000 Library renovation 92 City Revenue Decrease 1,500,000 1,500,000 Measure U loss due to pending litigations 93 City Expenditures Increase 5,000,000 5,000,000 Terminal 1 clean up costs:
-Slurry wall (may be required without redevelopment) - $500k - $750k -Excavation (may be required without redevelopment) - $700k to $2.5M depending on final volumes that need to be excavated and where it can go.
-Additional reporting/required documents (may be required without redevelopment) - $100-200k -Potential other requirements (?) - $200k
-Vapor mitigation beneath future buildings (only needed if redeveloped/reused) - $750k-$1.5M depending on the actual building types/plans. 94Total Pending Requests for Fiscal Year 2023-2024 Budget 31,500,000 36,500,000 Line#
17 Pension Obligation Bond closed in September 2022, amount to payoff 1999 bond 21 & 22City Council approved these items in February 2023 34 Prior year expenditures reimbursed to the Marina District 37 Developer Fee passthrough from prior year
39, 40, 41Prior Year purchase orders created budget amendments in the City's financial system 38,50 GovInvest Contract approved on 3/21, and maintenance costs for Terminal 1 operating costs 3 of 3