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COMPREHENSIVE AND ACCESSIBLE REEMPLOYMENT THROUGH
EQUITABLE EMPLOYMENT RECOVERY (CAREER)
NATIONAL DISLOCATED WORKER GRANT
SPECIAL CONDITIONS OF AWARD
G
rant Number: DW-36843-21-60-A-6
Recipient: Richmond Workforce Development Board
Project Title: CAREER Dislocated Worker Grants
______________________________________________________________________________ The application to request National Dislocated Worker Grant (DWG) received on July 17, 2021, is conditionally approved for $893,164. As a condition of this grant award, you must address the issues identified in this document by submitting a subsequent modification request via email to your assigned Federal Project Operator (FPO) within 30 business days of the receipt of this grant award package. The modification request must incorporate all information requested below and receive FPO concurrence that all conditions have been resolved.
Please note that a submittal of revised documents does not in and of itself constitute approval by the Employment and Training Administration, and final approval must be given by the Grant Officer. Once approved, the revised documents will comprise the official modification to this grant agreement and the special conditions of award will be resolved.
In addition to the conditions listed below, you must work closely with your assigned FPO to ensure compliance with award terms and the applicable Training and Employment Guidance Letters, providing documentation as requested to demonstrate eligibility requirements, allowable project activities, and administrative cost limitations, and to ensure supportive services are consistent with WIOA. Grantees planning to purchase equipment (including information technology systems) must receive prior approval from the Grant Officer before making purchases, and may not purchase any equipment in the last year of the award.
Questions pertaining to the submission of the modification responding to these Conditions of Award must be directed to your FPO as soon as possible. Contact information for your assigned FPO is in the Federal Award Terms (p 5).
CONDITIONS OF AWARD
1) Revise the SOW to:
a. Incorporate a preliminary Implementation Plan for the proposed project that includes:
i. Project Activities including allowable career, training and supportive services.
2 ii. Targeted populations of Dislocated Workers Served by this Activity (or how Dislocated Workers will benefit from this activity if grant is focused on technology solutions only).
iii. Timeframes for Milestones and Project Completion.
iv. The preliminary Implementation Plan must be reviewed with your assigned FPO and receive concurrence that the proposed project activities and preliminary implementation plan are in compliance with WIOA and TEGLs 12-19 and 25-20.
3) Revise the Budget Narrative to:
a. Provide
a breakdown of all component costs related to each line item on the SF-424A. The breakouts provided for each line item cost must mathematically add up to equal the total dollar amount indicated on the corresponding SF-424A
line item.
b. Provide an explanation of these costs per the General Instructions for the
Budget Narrative. The description should at a minimum address the information requested in the General Instructions and clearly align with the
project narrative.
NOTICE REGARDING INDIRECT COSTS EXCLUDED IN THE SUBMISSION OF THE FULL BUDGET AND PLAN: Please be aware that incurred indirect costs (such as top management salaries, financial oversight, human resources, payroll, personnel, auditing costs, accounting and legal, etc. used for the general oversight and administration of the organization) must not be classified as direct costs; these types of costs are indirect costs. According to 2 CFR 200.412, if indirect costs are misclassified as direct costs, such costs may become disallowed through an audit. Please contact the assigned FPO for additional information.
2) Revise the SF-424 to:
a. Reflect the approved period of performance.
b.
Include the Authorized Representative’s handwritten signature. 1 Comprehensive and Accessible Reemployment through
Equitable Employment Recovery (CAREER)
National Dislocated Worker Grant
Federal Award Terms FY 2021
1. Order of Precedence ................................ ...............................................................................4
2. Notice of Award ................................ ......................................................................................4
3. Funding Opportunity Announcement ................................ ..................................................4
4. Administrative Law Judge Removal of Award ................................ ...................................4
5. Federal Project Officer ................................ ..........................................................................5
6. Indirect Cost Rate and Cost Allocation Plan ................................ .......................................5
7. Approved Statement of Work ................................ ...............................................................7
8. A ppr oved Budget ....................................................................................................................7
9. Return of Funds ................................ ......................................................................................8
10. Evaluation, Data, and Implementation ................................ ................................................8
11. Cost Limitation Restrictions ................................ ..................................................................8 a. Administrative Costs ................................ ................................................................................8 b. Single Audit Submission Deadline Extension Related to COVID-19 .....................................8 c. Budget Flexibility ................................ .....................................................................................9 d. Consultants ................................ ...............................................................................................9 e. Travel ................................ ......................................................................................................10 f. Travel – Foreign ................................ .....................................................................................10 g. Travel – Mileage Reimbursement Rates ................................ ................................................10 h. WIOA Infrastructure ................................ ..............................................................................10
12. Administrative Requirements ................................ .............................................................11 a. For-P rofit and Foreign Entities ...............................................................................................11 b. SF-424, A pplication for Federal Assistance, and SF-424B, Assurances and Certifications ..11 c. Audits ................................ .....................................................................................................11 d. Revisions to the Uniform Guidance ................................ .......................................................12 e. Changes in Micro-pur chase and Simplified Acquisition Thresholds .....................................12 f. Closeout/Final Year Requirements ................................ ........................................................12 g. Open Licensing ................................ .......................................................................................13 h. Equipment ................................ ..............................................................................................13 i. Federal Funding Accountability and Transparency Act (FFATA) ................................ ........13 j. Monitoring, Technical Assistance, and Additional Specific Conditions of Award ............... 16 k. Personally Identifiable Information ................................ ........................................................17 l. Pre-Awa rd ..............................................................................................................................17 m. Procurement ............................................................................................................................17 n. Program Income ................................ .....................................................................................17 o. Recipient Integrity and Performance Matters [for awards exceeding $500,000] ................... 18 p. Reports ................................ ....................................................................................................19 q. Requirements for Conference and Conference Space ................................ ............................20 r. Subawards ................................ ..............................................................................................20 2 s. Supportive Services & Participant Support Costs ................................ ..................................20 t. System for Award Management (SAM) ................................ ................................................21 u. Vendor/Contractor ................................ ..................................................................................23 v. Whistleblower Protection ................................ .......................................................................23 w. Telecommunications ..............................................................................................................23 x. Intellectual Property Rights ................................ ....................................................................24 y. Intellectual Property Rights and the Bayh-D ole Act [for discretionary awards] ...................24 z. Domestic Preferences for Procurements ................................ ................................................25
13. Program Requirements ................................ ........................................................................25
14. FY 2021 Federal Appropriations Requirements ................................ ...............................25 a. Requirement to Provide Certain Information in Public Communications ............................. 25 b. Fair Labor Standards Act Amendment for Major Disasters ................................ ...................25 c. Health Benefits Coverage for Contraceptives ................................ ........................................26 d. Privacy Act ................................ .............................................................................................27 e. Prohibition on Contracting with Corporations with Felony Criminal Convictions ............... 27 f. Prohibition on Contracting with Corporations with Unpaid Tax Liabilities .......................... 27 g. Prohibition on Procuring Goods Obtained Through Child Labor ................................ ..........27 h. Prohibition on Providing Federal Funds to Association of Community Organizations for Re
form Now (ACORN) ......................................................................................................27 i. Reporting of W aste, Fraud and Abuse ...................................................................................27 j. Requirement for Blocking Pornography ................................ ................................................28 k. Restriction on Health Benefits Coverage for Abortions ................................ ........................28 l. Restriction on Lobbying/Advocacy ................................ ........................................................28 m. Publicity ..................................................................................................................................28 n. Restriction on the Promotion of Drug Legalization ...............................................................29 o. Restriction on Purchase of S terile Needles or Syringes .........................................................29 p. Salary and Bonus Limitations ................................................................................................29
15. Public Policy ................................ ..........................................................................................29 a. Architectural Barriers ................................ .............................................................................29 b. Drug-F ree Workplace .............................................................................................................30 c. Executive Orders ................................ ....................................................................................30 12928: .........................................................................................................................................30 13043: .........................................................................................................................................30 13166: .........................................................................................................................................30 13513: .........................................................................................................................................30 d. Flood Insurance ................................ ......................................................................................30 e. Hotel-Mo tel Fire Safety ..........................................................................................................31 f. Prohibition on Trafficking in Persons ................................ ....................................................31 g. Veterans’ Priority Provisions ................................ .................................................................33 h. Promoting Equitable Delivery of Government Benefits and Equal Opportunity .................. 33 i. Harassment Prohibited ................................ ...........................................................................34
16. Technical Assistance, Resources, and Information ................................ ...........................35
17. Attachments ................................ ..........................................................................................35 3 Attachment A: SF-424
Attachment B: SF-424A
Attachment C: Budget Narrative
Attachment D: Statement of Work
Attachment E: Negotiated Indirect Cost Rate Agreement
4 1. Order of Precedence
In the event of any inconsistency between the terms and conditions of this Notice of Award (NOA) and other requirements, the following order of precedence shall apply:
I. Workforce Innovation and Opportunity Act
II. Other applicable Federal statutes.
III. Consolidated Appropriations Act, 2021 (Public Law 116-260) dated December 27, 2020.
IV. Implementing Regulations.
V. Executive Orders and Presidential Memoranda.
VI. The Office of Management and Budget (OMB) Guidance, including the Uniform Guidance at 2 CFR 200 and 2900.
VII. Training and Employment Guidance Letter WIOA No. 12-19, Operational Guidance for National Dislocated Worker Grants.
VIII. Terms and conditions of this award.
2. Notice of Award
The funds that are provided under this NOA must be expended according to all applicable Federal statutes, regulations and policies, including those of the Workforce Innovation and Opportunity Act (WIOA), the applicable approved WIOA State Plan (including approved modifications and amendments to the plan), and any waiver plan approved under WIOA Section 189(i)(3) or Workforce Flexibility (Workflex) plan approved under WIOA Section 190, the negotiated performance levels and policies established pursuant to the Secretary’s authority under WIOA Section 116, and the applicable provisions in the appropriations act(s).
T
he funds shall be obligated and allocated via a NOA grant modification. These obligations and expenditures may not exceed the amount awarded by the NOA modification unless otherwise modified by the ETA.
3. Funding Opportunity Announcement
Training and Employment Guidance Letter (TEGL) WIOA No. 12-19 transmits the funding opportunity associated with this award. TEGL No. 12-19 and all applicable amendments are hereby incorporated into the Notice of Award. Award recipients are bound by the authorizations, restrictions, and requirements contained in the FOA.
Therefore, the expenditure of grant funds by the award recipient certifies that your organization has read and will comply with all the parts that are contained in the NOA.
4. Administrative Law Judge Removal of Award
By drawing down funds, your organization as the award recipient agrees to the provisions of 20 CFR 683.820(b)(6), which states:
“
Any organization selected and/or funded under WIOA Title I, Subtitle D, is subject to having its award removed if an Administrative Law Judge (ALJ) decision so orders. As part of this 5 process, the Grant Officer will provide instructions on transition and closeout to both the newly selected grantee and to the grantee whose positions is affected or which is being removed.”
5. Federal Project Officer
The DOL/ETA Federal Project Officer (FPO) for this award is:
N
ame: Noel Woods
Telephone: 415-625-7966
E-mail: [email protected]
T
he FPO is not authorized to change any of the terms or conditions of the award, or approve prior approval requests. Any changes to the terms or conditions or prior approvals must be approved by the Grant Officer through the use of a formally executed award modification process.
6. Indirect Cost Rate and Cost Allocation Plan
Indirect (facilities & administrative (F&A)) costs means those costs incurred for a common or joint purpose benefitting more than one cost objective, and not readily assignable to the cost objectives specifically benefitted, without effort disproportionate to the results achieved. Direct costs, by contrast, can be identified specifically with a particular final cost objective, such as a Federal award, or other internally or externally funded activity, or that can be directly assigned to such activities relatively easily with a high degree of accuracy. Identification with the Federal award rather than the nature of the goods and services involved is the determining factor in distinguishing direct from indirect (F&A) costs of Federal awards.
I
f the DOL serves as the Federal Cognizant Agency (FCA) for the grant award recipient, then the grantee must work with DOL’s Cost & Price Determination Division (CPDD), which has delegated authority to negotiate and issue a Negotiated Indirect Cost Rate Agreement (NICRA) or Cost Allocation Plan (CAP) on behalf of the Federal Government. More information about the DOL’s CPDD is available at https://www.dol.gov/agencies/oasam/centers-offices/office-of-the-senior-procurement- executive/cost-price-determination-division. This website has guidelines to develop indirect cost rates, links to the applicable cost principles, and contact information. The CPDD also has Frequently Asked Questions to provide general information about the indirect cost rate approval process and due dates for provisional and final indirect cost rate proposals at
https://www.dol.gov/agencies/oasam/centers-offices/office-of-the- senior-procurement-executive/cost-price-determination-division/faq.
I
f a new NICRA is issued during the grant’s period of performance, it must be provided to DOL within 30 days of issuance. Funds may be re-budgeted as necessary between direct cost categories as long as it is consistent with the Budget Flexibility term within this agreement, grant requirements, and DOL regulations on prior approval. However, the total amount of the grant award will not be increased.
6 ___ A. A federally approved NICRA or federally approved CAP covering a portion of the grant period of performance is attached.
Regarding only the NICRA:
(1) Indirect Rate approved: See Attachment E
(2) Type of Indirect Cost Rate: See Attachment E
(3) Allocation Distribution Base: See Attachment E
(4) Current beginning and ending period applicable to rate: See Attachment E *Estimated Indirect Costs are shown on the SF-424A budget form.
___ B. (1)______The provided NICRA or CAP approved by the FCA does not cover a portion of the period of performance, or
(2)______Indirect costs are being claimed on the SF-424A, however an indirect cost rate proposal or CAP has not yet been submitted for approval to the FCA.
URGENT NOTICE: Estimated indirect costs have been specified on the SF- 424A, Section B, Object Class Category “j”, however only the de minimis rate of 10% of Modified Total Direct Costs (MTDC) will be released to support the indirect costs in the absence of a NICRA or CAP approved by the FCA. The remaining funds which have been awarded for Indirect Costs are restricted and may not be used for any purpose until the recipient provides a signed copy of the NICRA or CAP and receive documentation stating that the restriction is lifted by the Grant Officer. Upon receipt of the NICRA or CAP, the Grant Officer will issue a grant modification to the award to remove the restriction on those funds.
As the grant award recipient, the grantee must submit an indirect cost rate proposal or CAP. If the FCA for indirect costs is DOL, these documents should be submitted to the DOL’s Cost & Price Determination Division (CPDD) (see https://www.dol.gov/agencies/oasam/centers-offices/office-of-the-senior- procurement-executive/cost-price-determination-division ). Otherwise, they should be submitted to the grant award recipient’s FCA. Alternatively, the grantee may request the de minimis rate if eligible (see section D. below). In addition, the recipient must notify the FPO that the documents have been submitted to the appropriate FCA. If the grant recipient does not submit a NICRA proposal within 90 days of award, they may be limited to the de minimis rate of 10% of Modified Total Direct Costs (MTDC). See section D below for more details and definitions.
__X_ C. The grant award recipient elected to exclude indirect costs from the proposed budget. Please be aware that incurred indirect costs (such as top management salaries, financial oversight, human resources, payroll, personnel, auditing costs, accounting and legal, etc. used for the general oversight and administration of the organization) must not be classified as direct costs; these types of costs are indirect costs. Only direct costs, as defined by the applicable 7 cost principles, will be charged. According to 2 CFR 200.412, if indirect costs are misclassified as direct costs, such costs may become disallowed through an audit.
___ D. The grant award recipient does not have a current negotiated (including provisional) rate and may elect to charge a de minimis rate of 10% of modified total direct costs (MTDC) which may be used indefinitely. A governmental department or agency unit that receives more than $35 million in direct Federal funding must submit its indirect cost rate proposal to its cognizant agency for indirect costs and cannot request a de minimis rate. This methodology must be used consistently for all Federal grant awards until such time as the grant award recipient chooses to negotiate for an indirect cost rate, which the grantee may apply to do at any time. See 2 CFR 200.414(f) for more information on use of the de minimis rate. Please be aware that incurred indirect type costs (such as top management salaries, financial oversight, human resources, payroll, personnel, auditing costs, accounting and legal, etc. used for the general oversight and administration of the organization) must not be classified as direct costs; these types of costs are recovered as part of charging the de minimis rate.
All grant recipients with an approved NICRA or de minimis rate must report indirect costs on their FINAL ETA-9130 Form. If a grant recipient has a NICRA and a CAP, only the indirect costs tied to the NICRA are reported on the ETA-9130 Form. The grantee can refer to Training and Employment Guidance Letter (TEGL) 20-19 and https://www.doleta.gov/grants/pdf/ETA-9130_Financial_Reporting_Resources.pdf for
additional guidance.
7. Approved Statement of Work
This project’s narrative is the approved SOW. It has been included as Attachment D. If there is any inconsistency between the project narrative and the program statute, appropriation, regulations, Executive Orders, Uniform Guidance, OMB Circulars, and DOL/ETA directives, the order of precedence (as described in Section 1. above) will prevail.
8. Approved Budget
The grant award recipient’s budget documents are attached in this NOA. The documents are: 1) the SF-424, included as Attachment A; 2) the SF-424 A, included as Attachment B; and 3) the Budget Narrative, included as Attachment C. As the grant award recipient, the grantee must confirm that all costs are allowable before creating any expenses.
Pursuant to 2 CFR 2900.1, the approval of the budget as awarded does not constitute prior approval of those items specified in 2 CFR part 200 or as a part of the grant award as requiring prior approval. The Grant Officer is the only official with the authority to provide such approval. Any changes to the budget that impact the Statement of Work The Grant Officer is the only official with the authority to provide such approval. Any changes to the budget that impact the Statement of Work (SOW) and agreed upon outcomes or deliverables will require a request for modification and prior approval from the Grant Officer.
8 If the period of performance will include multiple budget periods, subsequent budget periods are subject to the availability of funds, program authority, satisfactory performance, and compliance terms and conditions of the Federal award.
9. Return of Funds
DOL/ETA does not accept paper checks for any type of returned funds. For active grants, all returns of funds are to be submitted electronically through the PMS operated by the U.S. Department of Health and Human Services (HHS) via the same method as a drawdown. For grants that have been cancelled or are expired (typically older than five years), incoming payments, including returns and recoveries to DOL, must be made via the Pay.gov website (https://www.pay.gov/public/form/start/177233981).
If there are questions regarding the return of funds or your organization no longer has access to PMS, contact the DOL, ETA, Office of Financial Administration via email at:
[email protected]
for further assistance.
10. Evaluation, Data, and Implementation
As the grant award recipient, the grantee must cooperate during the implementation of a third-party evaluation. This means providing DOL or its authorized contractor with the appropriate data and access to program operating personnel and participants in a timely manner.
11. Cost Limitation Restrictions
a. Administrative Costs
Administrative costs under this award follow the definition in the Workforce Innovation and Opportunity Act at 20 CFR 683.215.
There is a 15 percent limitation on a DWG project’s total administrative costs when the direct recipient is not also serving as the project operator. Unless a written justification is approved by the Grant Officer, administrative costs may not exceed this 15 percent limit.
Direct recipients of DWG funds are limited to spending no more than 5 percent of the total award on administrative costs, and the project operator(s) may retain up to 10 percent of the award amount (for a total of 15 percent of the award). Compliance with the administrative costs limit is monitored throughout the grant period. Any amounts exceeding this limitation at closeout will be disallowed and subject to debt collection.
For DWG recipients who are also serving as the project operator, the administrative costs limit is 10 percent of the total award.
b. Single Audit Submission Deadline Extension Related to COVID-19 In OMB Memorandum M-20-17
, OMB offered an extension of Single Audit submission
deadlines for fiscal years ending June 30, 2020 to allow recipients and subrecipients a 9 responsible transition to normal operations. This flexibility was extended through December 31, 2020 by OMB Memorandum 20-26.
In OMB Memorandum M-21-20, Appendix 3, Item IX, OMB has offered an additional extension of Single Audit submission deadlines for fiscal years ending June 30, 2021.
Award recipients and subrecipients that have not yet filed their single audits with the Federal Audit Clearinghouse as of March 19, 2021 that have fiscal year-ends through June 30, 2021 may delay the completion and submission of the Single Audit reporting package, as required under 2 CFR § 200.501 (Audit Requirements), to six (6) months beyond the normal due date. This extension does not require individual recipients and subrecipients to seek approval for the extension by the cognizant or oversight agency for audit; however, recipients and subrecipients should maintain documentation of the reason for the delayed filing.
c. Budget Flexibility
Federal recipients are not permitted to make transfers that would cause any funds to be used for purposes other than those consistent with this Federal program. Any budget changes that impact the SOW and agreed upon outcomes or deliverables require a request for modification and approval from the Grant Officer.
As directed in 2 CFR 200.308(e), for programs where the Federal share is over the Simplified Acquisition Threshold (SAT) (currently $250,000), the transfer of funds among direct cost categories or programs, functions, and activities is restricted such that if the cumulative amount of such transfers exceeds or is expected to exceed 10% of the total budget as last approved by the Federal awarding agency, the recipient must receive prior approval from the Grant Officer. Any changes within a specific cost category on the SF424(a) do not require a grant modification unless the change results in a cumulative transfer among direct cost categories exceeding 10% of total budget. It is recommended that the assigned FPO review any within-line changes to the grant award recepient’s budget prior to implementation to ensure they do not require a modification.
For programs where the Federal share of the project is below the SAT of $250,000, recipients are not required to obtain the Grant Officer’s approval when transferring funds among direct cost categories.
d. Consultants
For the purposes of this grant award, the ETA’s Grant Officer has determined that fees paid to a consultant who provides services under a program shall be limited to $750.00 a day (representing an eight-hour workday). Such costs must be reasonable, allocable and allowable to the program. Any fees paid in excess of this amount cannot be paid without prior approval from the Grant Officer.
2 CFR 2900.8 before it can be recognized and reported as match on the ETA-9130 report.
10 e. Travel
This award waives the prior approval requirement for domestic travel as contained in 2 CFR 200.475. For domestic travel to be an allowable cost, it must be necessary, reasonable, allocable and conform to the non-Federal entities written policies and procedures. All travel must also comply with Fly America Act (49 USC 40118), which states in part that any air transportation, regardless of price, must be performed by, or under a code-sharing arrangement with, a U.S. Flag air carrier if service provided by such carrier is available.
f. Travel – Foreign
Foreign travel is not allowable except with prior written approval from the Grant Officer through the process described in 2 CFR 200.407 and 2 CFR 2900.16. All travel, both domestic and Grant Officer approved foreign travel, must comply with the Fly America Act (49 USC 40118), which states in part that any air transportation, regardless of price, must be performed by, or under a code-sharing arrangement with, a U.S. Flag air carrier if service provided by such carrier is available.
g. Travel – Mileage Reimbursement Rates
Pursuant to 2 CFR 200.475(a), all award recipients must have policies and procedures in place related to travel costs; however, for reimbursement on a mileage basis, this Federal grant award cannot be charged more than the maximum allowable mileage reimbursement rates for Federal employees. Mileage rates must be checked annually at www.gsa.gov/mileage to ensure compliance.
h. WIOA Infrastructure
WIOA, Section 121(b)(1)(B) and 20 CFR 678.400 require the following programs to be One-Stop partners:
A. WIOA, Title I programs: Adult, Dislocated Worker, and Youth formula programs, Job Corps, YouthBuild, Native American programs, National Dislocated Worker Grants (DWG), and NFJP;
B. Wagner-Peyser Act Employment Service (ES) program authorized under the Wagner-Peyser Act (29 U.S.C. 49 et seq.), as amended by WIOA, Title III; C. SCSEP authorized under Title V of the Older Americans Act of 1965; D. Trade Adjustment Assistance (TAA) activities authorized under Chapter 2 of Title II of the Trade Act of 1974;
E. Unemployment Compensation (UC) programs;
F. Jobs for Veterans State Grants (JVSG) programs authorized under Chapter 41 of Title 38, U.S.C.; and
G. Reentry Employment Opportunities (REO) programs (formerly known as the Reintegration of Ex-Offenders Program (RExO) awarded prior to January 1, 2019 which were authorized under Section 212 of the Second Chance Act of 2007 (42 U.S.C. 17532).
With the exception of Native American programs established under WIOA, Section 166 all One-Stop partner programs including all programs that are funded under Title I of 11 WIOA are required to contribute to the infrastructure costs and certain additional costs of the One-Stop delivery system in proportion to their use and relative benefits received, per 20 CFR 678.700 and 678.760. While Native American programs are not required to contribute to infrastructure costs per WIOA Section 121(h)(2)(D)(iv), they are strongly encouraged to contribute as stated in TEGL No. 17-16. The sharing and allocation of infrastructure costs between One-Stop partners is governed by WIOA Section 121(h), WIOA’s implementing regulations, and the Federal Cost Principles contained in the Uniform Guidance at 2 CFR part 200 and DOL’s exceptions at 2 CFR part 2900. The Federal Cost Principles state that a partner’s contribution is an allowable, reasonable, necessary, and allocable cost to the program and is consistent with other legal requirements.
If not deemed a required one-stop partner, it is strongly recommended that the grant recipient partner with the local WIOA one-stop delivery system in its service area(s). The one-stop system can assist with referrals, labor market information, and many other services that will directly benefit the management and performance of your grant. The one-stop system also provides access to a wide range of publicly- and privately-funded education, employment, training, and supportive services while also providing high-quality customer service to job seekers, workers, and businesses.
12. Administrative Requirements
a. For-Profit and Foreign Entities
Recipients of Federal Awards from DOL are included in the definition of Non-Federal Entity (NFE) for purposes of compliance with the Uniform Guidance found at 2 CFR 200 and 2900. OMB approved an exception for DOL at 2 CFR 2900.2, which defines Non- Federal Entity as a state, local government, Indian tribe, institution of higher education (IHE), for-profit entity, foreign public entity, foreign organization or nonprofit organization that carries out a Federal award as a recipient or subrecipient.
b. SF-424, Application for Federal Assistance, and SF-424B, Assurances and Certifications
The signed SF-424, Application for Federal Assistance, has been included as an attachment to this grant award. The individual that signed the SF-424 on behalf of the applicant is considered the Authorized Representative of the applicant. As stated in block 21 of the SF-424 form, the signature of the Authorized Representative on the SF-424 certifies that the grant award recepient is in compliance with the Assurances and Certifications form SF-424B (available at
http://apply07.grants.gov/apply/forms/sample/SF424B-V1.1.pdf ). The grant award
receipent does not need to submit the SF-424B form separately. c. Audits
Organization-wide or program-specific audits must be performed in accordance with Subpart F, the Audit Requirements of the Uniform Guidance. DOL awards recipients that expend $750,000 or more in a year from any Federal awards must have an audit conducted for that year in accordance with the requirements contained in 2 CFR 200.501. 12 OMB’s approved exception at 2 CFR 2900.2 expands the definition of ‘non-Federal entity’ to include for-profit entities and foreign entities. As such, for-profit and foreign entities that are recipients or subrecipients of a DOL award must adhere to the Uniform Guidance at 2 CFR 200, including Subpart F. Those audits must be submitted directly to USDOL-OGM, Attention: Audit Resolution Team.
d. Revisions to the Uniform Guidance
The Office of Management and Budget issued revisions to 2 CFR parts 25, 170, 183, and 200 (the Uniform Guidance) on August 13, 2020. These revisions became effective November 12, 2020, except for the amendments to §§ 200.216 and 200.340, which were immediately effective on August 13, 2020. The grant award recipient must operate in compliance with these revised regulations. Please note that the section numbering in the Uniform Guidance has changed in some instances, and this Terms & Conditions document has been updated accordingly.
e. Changes in Micro-purchase and Simplified Acquisition Thresholds OMB’s memorandum M-18-18, issued on June 20, 2018, increased the threshold for micro-purchases under Federal financial assistance awards from $3,500 to $10,000 and the threshold for simplified acquisitions under Federal financial assistance awards from $100,000 to $250,000. These two threshold increases were effective for all of ETA’s grant recipients as of October 1, 2018. All ETA grant recipients should carefully review the above-referenced memorandum and make any necessary updates to their financial and administrative policies, procedures, and systems as a result of these threshold increases.
f. Closeout/Final Year Requirements
At the end of the grant period, the award recipient will be required to close the grant with the ETA. The grant recipient will be notified approximately 15 days prior to the end of the period of performance that the closeout process will begin when the period of performance ends. See https://www.dol.gov/agencies/eta/grants/management/closeout
for further information on the closeout process. The recipient’s responsibilities at closeout may be found at 2 CFR 200.344. During the closeout process, the grant recipient must be able to provide documentation for all direct and indirect costs that are incurred.
For instance, if an organization is claiming indirect costs, the required documentation is a NICRA or CAP issued by the grantee’s FCA. For those approved to utilize a de minimis rate for indirect costs, the grant agreement is sufficient documentation. Not having documentation for direct or indirect costs will result in costs being disallowed and subject to debt collection.
The only liquidation that can occur during closeout is the liquidation of accrued expenditures (NOT obligations) for goods and/or services received during the grant period (2 CFR 2900.15).
13 g. Open Licensing
As required at 2 CFR 2900.13, any intellectual property developed under a discretionary Federal award process must be licensed under an open license, which allows subsequent users to copy, distribute, transmit and adapt the copyrighted work and attribute the work in the manner specified by the recipient.
h. Equipment
The grant award recipient(s) must receive prior approval from the Grant Officer to purchase any equipment as defined in the Uniform Guidance at 2 CFR 200.1. Prior approval is required only when the acquisition cost is $5,000 or more regardless of the non-Federal entity’s capitalization threshold. Equipment purchases must be made in accordance with 2 CFR 200.313 or 2 CFR 200.439.
Being awarded this grant does not automatically mean that the equipment specified in the approved budget or SOW is approved by the Grant Officer. If not specified above, the recipient must submit a detailed list describing the purchase to the FPO for review within 90 days of the NOA date. The recepients are strongly encouraged to submit requests for equipment purchase as early as possible in the grant’s period of performance with as many planned pieces of equipment as possible.
Recipients may not purchase equipment during the last year of the period of performance or the last year of full program service delivery (not follow up activities), whichever comes first. If any approved acquisition has not occurred prior to the last funded year of performance, approval for that item is rescinded.
i. Federal Funding Accountability and Transparency Act (FFATA)
1. Reporting of first-tier subawards.
I. Applicability. Unless the grant award recepient is exempt as provided in paragraph [4.] of this award term, the grantee must report each action that equals of exceeds $30,000 in Federal funds for a subaward to an non-Federal entity or Federal agency (see definitions in paragraph [5.] of this award term).
II. Where and when to report.
I. The Federal entity or Federal agency must report each obligating action described in paragraph [1.i.] of this award term to https://www.fsrs.gov .
II. For subaward information, the recipient must report no later than the end of the month following the month in which the obligation was made. (For example, if the obligation was made on November 7, 2010, the obligation must be reported by no later than December 31, 2010.) III. What to report. The grant award recipient must report the information about each obligating action that the submission instructions posted at https://www.fsrs.gov
specify.
2. Reporting total compensation of recipient executives for non-Federal entities.
I. Applicability and what to report. The grant award recipient must report total compensation for each of their five most highly compensated executives for the preceding completed fiscal year, if—
14 I. the total Federal funding authorized to date under this Federal award is equals or exceeds $30,000 as defined in 2 CFR 170.320;
II. in the preceding fiscal year, the grantee received— (A) 80% or more of the annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and
(B) $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and
III. The public does not have access to information on the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or Section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission (SEC) total compensation filings at https://www.sec.gov/answers/execomp.htm
.)
II. Where and when to report. The grant award recipient must report executive total compensation described in paragraph [2.a.] of this award term:
a. As part of your registration profile at http://www.sam.gov .
b. By the end of the month following the month in which this award is made, and annually thereafter.
3. Reporting of Total Compensation of Subrecipient Executives.
I. Applicability and what to report. Unless the grantee is exempt as provided in paragraph [4.]of this award term, for each first-tier non-Federal entity subrecipient under this award, the grant award recipient shall report the names and total compensation of each of the subrecipient's five most highly compensated executives for the subrecipient's preceding completed fiscal year, if—
I. in the subrecipient's preceding fiscal year, the subrecipient received— (A) 80% or more of its annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and
(B) $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts), and Federal financial assistance subject to the Transparency Act (and subawards); and II. The public does not have access to information on the compensation of the executives through periodic reports filed under Section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or Section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the SEC total compensation filings at
https://www.sec.gov/answers/execomp.htm
.)
15 II. Where and when to report. The grant award recipient must report subrecipient executive total compensation described in paragraph [3.a] of this award term:
I. To the recipient.
II. By the end of the month following the month during which the grantee make the subaward. For example, if a subaward is obligated on any date during the month of October of a given year (i.e., between October 1 and 31), the grantee must report any required compensation information of the subrecipient by November 30 of that year.
4. Exemptions.
If, in the previous tax year, the grant award recipient had gross income, from all sources, under $300,000, the grantee is exempt from the requirements to report:
a. Subawards, and
b. The total compensation of the five most highly compensated executives of any subrecipient.
5. Definitions.
For purposes of this award term:
a. Federal Agency means a Federal agency as defined at 5 U.S.C. 551(1) and further clarified by 5 U.S.C. 552(f).
b. Non-Federal Entity means all of the following, as defined in 2 CFR part 25:
I. A Governmental organization, which is a State, local government, or Indian tribe;
II. A foreign public entity;
III. A domestic or foreign nonprofit organization; and
IV. A domestic or foreign for-profit organization.
c. Executive means officers, managing partners, or any other employees in management positions.
d. Subaward:
I. This term is used as a legal instrument to provide support for the performance of any portion of the substantive project or program for which the grantee received this award and that the grantee as the recipient award to an eligible subrecipient.
II. The term does not include the grant award recipient procurement of property and services needed to carry out the project or program (for further explanation, see [2 CFR 200.330]).
III. A subaward may be provided through any legal agreement, including an agreement that the grantee or a subrecipient considers a contract. e. Subrecipient means a non-Federal entity or Federal agency that:
I. Receives a subaward from the grant award recipient under this award; and
II. Is accountable to the grantee for the use of the Federal funds provided by the subaward.
f. Total compensation means the cash and noncash dollar value earned by the executive during the recipient's or subrecipient's preceding fiscal year and includes the following (for more information see 17 CFR 229.402(c)(2)):
I. Salary and bonus.
16 II. Awards of stock, stock options, and stock appreciation rights. Use the dollar amount recognized for financial statement reporting purposes with respect to the fiscal year in accordance with the Statement of Financial Accounting Standards No. 123 (Revised 2004) (FAS 123R), Shared Based Payments.
III. Earnings for services under non-equity incentive plans. This does not include group life, health, hospitalization or medical reimbursement plans that do not discriminate in favor of executives, and are available generally to all salaried employees.
IV. Change in pension value. This is the change in present value of defined benefit and actuarial pension plans.
V. Above-market earnings on deferred compensation which is not tax- qualified.
VI. Other compensation, if the aggregate value of all such other compensation (e.g. severance, termination payments, value of life insurance paid on behalf of the employee, perquisites or property) for the executive exceeds $10,000.
j. Monitoring, Technical Assistance, and Additional Specific Conditions of Award All grant recipients, including states and territories managing the Unemployment Insurance programs, are subject to 2 CFR §200.208, Specific conditions, which indicates that the Federal awarding agency may adjust specific award conditions as needed. A specific condition is based on an analysis of the following factors:
(1) Based on the criteria in §200.206, Federal awarding agency review of risk posed by applicants;
(2) The applicant or recipient's history of compliance with the general or specific terms and conditions of a Federal award;
(3) The applicant or recipient's ability to meet expected performance goals as described in §200.211; or
(4) A responsibility determination of an applicant or recipient.
Additional Federal award conditions may include items such as the following:
(1) Requiring payments as reimbursements rather than advance payments; (2) Withholding authority to proceed to the next phase until receipt of evidence of acceptable performance within a given performance period; (3) Requiring additional, more detailed financial reports; (4) Requiring additional project monitoring;
(5) Requiring the non-Federal entity to obtain technical or management assistance; or
(6) Establishing additional prior approvals.
17 Grant recipients may be required to obtain technical or management assistance through an established provider/contractor that has been selected or hired by DOL that may include in-person or remote assistance.
k. Personally Identifiable Information
The grant award recipient(s) must recognize and safeguard Personally Identifiable Information (PII) except where disclosure is allowed by prior written approval of the Grant Officer or by court order. Award recipients must meet the requirements in TEGL No. 39-11, Guidance on the Handling and Protection of PII, can be found at http://wdr.doleta.gov/directives/corr_doc.cfm?DOCN=7872.
l. Pre-Award
All costs incurred by the award recipient prior to the start date specified in the grant award issued by the Department are incurred at the recipient’s own expense.
m. Procurement
The Uniform Guidance Procurement Standards at 2 CFR 200.318-327 require all grant award recipients and subrecipients to conduct procurement transactions in a manner that promote practical, open, and free competition. The award recipient’s description in the SOW of a specific entity that will provide goods or services does not constitute approval or justification of sole-source procurement from this entity.
The Uniform Guidance (at 2 CFR 200.317) requires States (as defined at 2 CFR 200.1) to follow the same procurement policies and procedures it uses for non-Federal funds. The State must comply with 2 CFR 200.321, 200.322, and 200.323 and ensure that every purchase order or other contract includes any clauses required by § 200.327.
The Uniform Guidance (2 CFR 200.317) require States (as defined at 2 CFR 200.1) to follow the same procurement policies and procedures it uses for non-Federal funds. The state must comply with 2 CFR 200.321, 200.322, and 200.323 and ensure that every purchase order or other contract includes any clauses required by § 200.327. The grant award recipient(s) must also follow the requirements regarding the competitive selection of One-Stop Operators at WIOA Sections 121(d) and 123.
n. Program Income
The Addition method as described in 2 CFR 200.307 must be used in allocating any program income generated for this grant award. The grant award recipient must expend all program income prior to drawing down any additional funds as required at 2 CFR 200.305(b)(5) and 2 CFR 200.307(e). Any program income found remaining at the end of period of performance must be returned to ETA. In addition, the grant award recipient(s) must report program income on the quarterly financial report using ETA-9130 form.
18 o. Recipient Integrity and Performance Matters [for awards exceeding $500,000]
1. If the total value of the currently active grants, cooperative agreements, and procurement contracts from all Federal awarding agencies exceeds $10,000,000 for any period of time during the period of performance of this Federal award, then the grant award recipient during that period of time must maintain the currency of information reported to the System for Award Management (SAM) that is made available in the designated integrity and performance system (currently the Federal Awardee Performance and Integrity Information System (FAPIIS)) about civil, criminal, or administrative proceedings described in Paragraph 2 of this award term and condition. This is a statutory requirement under Section 872 of Public Law 110- 417, as amended (41 U.S.C. 2313). As required by Section 3010 of Public Law 111- 212, all information posted in the designated integrity and performance system on or after April 15, 2011, except past performance reviews required for Federal procurement contracts, will be publicly available.
2. Proceedings about which the grant recipient must report. Submit the information required about each proceeding that:
a. Is in connection with the award or performance of a grant, cooperative agreement, or procurement contract from the Federal Government;
b. Reached its final disposition during the most recent 5-year period; and c. Is one of the following:
I. A criminal proceeding that resulted in a conviction, as defined in Paragraph 5. of this award term;
II. A civil proceeding that resulted in a finding of fault and liability and paying a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more;
III. An administrative proceeding, as defined in Paragraph 5. of this award term, that resulted in a finding of fault and liability and grantee payment of either monetary fine or penalty of $5,000 or more or a reimbursement, restitution, or damages in excess of $100,000; or
IV. Any other criminal, civil, or administrative proceeding if:
(A) It could have led to an outcome described in Paragraph 2.c.I, II, or III of this award term;
(B) It had a different disposition arrived at by consent or compromise with an acknowledgment of fault on the grantee’s part; and
(C) The requirement in this award term to disclose information about the proceeding does not conflict with applicable laws and regulations.
3. Reporting procedures. Enter in SAM, Entity Management area (formerly CCR), or any successor system, the FAPIIS information that SAM requires about each proceeding described in Paragraph 2. of this award term. The grant award recipient does not need to submit the information a second time under assistance awards that were received if the recipient already provided the information through SAM (formerly CCR) because the recipient was required to do so under Federal procurement contracts that the recipient was awarded.
19 4. Reporting frequency. During any period of time when the grant award recipient is a subject to the requirement in paragraph 1. of this award term, the grantee must report FAPIIS information through SAM no less frequently than semiannually following the initial report of any proceedings for the most recent 5-year period, either to report new information about any proceeding(s) that the grantee has not reported previously or affirm that there is no new information to report.
5. Definitions. For purposes of this award term:
a. Administrative proceeding means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., SEC Administrative proceedings, Civilian Board of Contract Appeals proceedings, and Armed Services Board of Contract Appeals proceedings). This includes proceedings at the Federal and State level. It does not include audits, site visits, corrective plans, or inspection of deliverables.
b. Conviction, for purposes of this award term, means a judgment or conviction of a criminal offense by any court of competent jurisdiction, whether entered upon a verdict or a plea, and includes a conviction entered upon a plea of nolo contendere. c. Total value of currently active grants, cooperative agreements, and procurement contracts includes —
I. Only the Federal share of the funding under any award with a recipient cost share or match; and
II. The value of all options, even if not yet exercised.
p. Reports
All ETA grant award recipients are required to submit quarterly financial and narrative progress reports for each grant award.
a. Quarterly Financial Reports. All ETA grant award recipients are required to report quarterly financial data on the ETA-9130 Form. ETA-9130 reports are due no later than 45 calendar days after the end of each specified reporting quarter.
Reporting quarter end dates are March 31, June 30, September 30, and December
31. A final financial report must be submitted no later than 45 calendar days after the quarter ends and the closeout 9130 report must be submitted no later than 90 calendar days after the grant period of performance ends. A closeout report will be submitted during the closeout process. For additional guidance on ETA’s financial reporting, reference TEGL 20-19 and
https://www.doleta.gov/grants/pdf/ETA-
9130_Financial_Reporting_Resources.pdf
The instructions for accessing both the online financial reporting system and the HHS PMS can be found in the transmittal memo accompanying this NOA.
b. Quarterly Performance Reports and Quarterly Narrative Reports.
Recipients must submit Quarterly Performance and Quarterly Narrative Reports in accordance with TEGL 14-18, Attachment 6, which can be found at:
https://wdr.doleta.gov/directives/attach/TEGL/TEGL_14-18_Attachment- 20 6_Acc.pdf.
• Workforce Integrated Performance System (WIPS) is the vehicle through which DWG grantees must submit individual records based on the Participant Individual Record Layout (PIRL). The Web-based reporting system is accessed using the following link:
https://dol.appiancloud.com/suite/
.
• Grantees are required to use the Joint Quarterly Narrative Report Template (ETA-9179) for quarterly performance narrative reporting. Grantees submit the Quarterly Narrative Report using the WIPS reporting system. • Information on DWGs awarded to states must be included in that state’s WIOA Annual Statewide Performance Report Narrative in accordance with the guidance.
c. Project Implementation Plan.
Recipients must adhere to the Project Implementation Plan submission requirements of their respective regional office, in accordance with 20 CFR 687.150. Contact the assigned Federal Project Officer for further details.
q. Requirements for Conference and Conference Space
Conferences sponsored in whole or in part by the grant award recipient are allowable if the conference is necessary and reasonable for the successful performance of the Federal Award. The grant award recipients are urged to use discretion and good judgment to ensure that all conference costs charged to the grant are appropriate and allowable. For more information on the requirements and the allowability of costs associated with conferences, refer to 2 CFR 200.432. Recipients will be held accountable to the requirements in 2 CFR 200.432. Therefore, costs that do not comply with 2 CFR 200.432 will be questioned and may be disallowed.
r. Subawards
A subaward means an award provided by a Pass-Through Entity (PTE) to a subrecipient for the subrecipient to carry out part of a Federal award received by the PTE. It does not include payments to a contractor or payments to an individual that is a beneficiary of a Federal program. A subaward may be provided through any form of legal agreement, including an agreement that the PTE considers a contract.
The provisions of the Terms and Conditions of this award will be applied to any subrecipient under this award. The recipient is responsible for monitoring the subrecipient, ensuring that the Terms and Conditions are in all subaward packages and that the subrecipient complies with all applicable regulations and the Terms and Conditions of this award (2 CFR 200.101(b)).
s. Supportive Services & Participant Support Costs
When supportive services are expressly authorized by a program statute, regulation, or FOA, this award waives the prior approval requirement for participant support costs as described in 2 CFR 200.456. Costs must still meet the basic considerations at 2 CFR 21 200.402 – 200.411. Questions regarding supportive services and participant support costs should be directed to the FPO who is assigned to the grant.
t. System for Award Management (SAM)
SAM is the official federal system that collects, validates, stores, and disseminates business information about the federal government's trading partners in support of contract awards, grants, and electronic payment processes. A SAM registration is required for an entity to be able to apply for federal grants, to request modifications to existing grants, and to enable them to closeout expiring grants. See Training and Employment Notice 18-17 for additional guidance.
Unless the grant award recipient is exempt from this requirement under 2 CFR 25.110, the grantee must maintain current its information in the SAM. This includes information on the recipient’s immediate and highest level owner and subsidiaries, as well as on all of the recipient’s predecessors that have been awarded a Federal contract or Federal financial assistance within the last three years, if applicable, until the grantee submits the final financial report required under this Federal award or receive the final payment, whichever is later. This requires that the grantee review and update the information at least annually after the initial registration, and more frequently if required by changes in its information or another Federal award term.
1. Unique Entity Identifier Requirements
If the grant award recipient is authorized to make subawards under this award, then the grantee:
i. Must notify potential subrecipients that no entity (see definitions below) may receive a subaward from the grant award recipient until the entity has provided its unique entity identifier to the grantee.
ii. May not make a subaward to an entity unless the entity has provided its Unique Entity Identifier to the grantee. Subrecipients are not required to obtain an active SAM registration, but must obtain a Unique Entity Identifier.
NOTE: At some point, the DUNS Number will be replaced by a new, non-proprietary identifier requested in and assigned by SAM.gov. This new identifier is being called the Unique Entity Identifier (UEI), or the Entity ID. Users should continue using the DUNS Number in UEI fields until further notice. To learn more about SAM’s rollout of the UEI, please visit gsa.gov/entityid
.
2. Definitions
For purposes of this term:
i. SAM is the Federal repository where the grant award recipients must provide information required for the conduct of business as recipients. Additional information about registration procedures may be found at the SAM website (http://www.sam.gov).
ii. Unique entity identifier means the identifier assigned by SAM to uniquely identify business entities.
iii. Entity, as it is used in this grant award term, includes all of the following, as defined at 2 CFR Part 25, Appendix A:
22 a. A non-Federal entity as defined at 2 CFR 200.1 (A State, local government, Indian Tribe, Institute of Higher Education (IHE), or nonprofit organization that carries out a Federal award as a recipient or subrecipient);
b. A foreign organization;
c. A foreign public entity;
d. A domestic for-profit organization; and
e. A Federal agency.
iv. Subaward means:
An award provided by a pass-through entity to a subrecipient for the subrecipient to carry out part of a Federal award received by the pass- through entity. It does not include payments to a contractor or payments to an individual that is a beneficiary of a Federal program. A subaward may be provided through any form of legal agreement, including an agreement that the pass-through entity considers a contract.
v. Subrecipient means:
An entity, usually but not limited to non-Federal entities, that receives a subaward from a pass-through entity to carry out part of a Federal award; but does not include an individual that is a beneficiary of such award. A subrecipient may also be a recipient of other Federal awards directly from a Federal awarding agency.
3. Existing SAM Registrants
ETA advises grant recipients registered in SAM to review their registration information, particularly their financial information and points of contact. Assistance is available by contacting the Federal Service Desk at www.fsd.gov
. Grant recipients should contact
ETA at [email protected] if they find that payments have been paid to a bank account other than their registered bank account.
ETA further encourages grant recipients to review the expiration date of their SAM registration and begin the renewal process well in advance, to ensure that their registration remains valid. If the grant recipient has not logged in and updated its entity registration record within at least the past 365 days, its record will expire and go into inactive status. Timely renewal will ensure that the grant recipient can continue to request and receive modifications to their existing grants, as well as apply for new funding opportunities. Further, the DUNS and EIN numbers must remain active until the grant award closeout process is fully completed.
4. Validation
ETA routinely checks the validity of a grant recipient’s SAM registration and verifies that the recipient isn’t included on the excluded parties list before making a grant award, or approving a modification to an existing award. Failure to have an active SAM registration can delay grant recipients from receiving their initial award or requested modifications to their existing awards.
23 u. Vendor/Contractor
The term “contractor,” sometimes referred to as a vendor, is a dealer, distributor, merchant or other seller providing goods or services that are required to implement a Federal program (see 2 CFR 200.1). These goods or services may be for an organization's own use or for the use of the beneficiaries of the Federal program. Additional guidance on distinguishing between a subrecipient and a contractor (vendor) is provided in 2 CFR 200.331. When procuring contractors for goods and services, DOL/ETA recipients and subrecipients, must follow the procurement requirements found at 2 CFR 200.319, except states, pursuant to 2 CFR 200.317,which calls for free and open competition. v. Whistleblower Protection
This grant award and employees working on this grant award are subject to the whistleblower rights and remedies established at 41 U.S.C. 4712. The grant award recipient shall inform its employees in writing, in the predominant language of the workforce, of employee whistleblower rights and protections under 41 U.S.C. 4712, as described in section 3.908 of the Federal Acquisition Regulation (48 CFR 3.908; note that for the purpose of this term and condition, use of the term "contract," "contractor," "subcontract," or "subcontractor" in section 3.908 should be read as "grant," "grantee," "subgrant," or "subgrantee"). The recipient shall insert the substance of this clause in all subgrants and contracts over the Simplified Acquisition Threshold.
w. Telecommunications
Title 2 CFR §200.216 Prohibition on certain telecommunications and video surveillance services or equipment. (Effective August 13, 2020)
(a) Recipients and subrecipients are prohibited from obligating or expending loan or grant funds to: (1) Procure or obtain; (2) Extend or renew a contract to procure or obtain; or (3) Enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. As described in Public Law 115-232, section 889, covered telecommunications equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities).
(i) For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities). (ii) Telecommunications or video surveillance services provided by such entities or using such equipment. (iii) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country. (b) In implementing the prohibition under 24 Public Law 115-232, section 889, subsection (f), paragraph (1), heads of executive agencies administering loan, grant, or subsidy programs shall prioritize available funding and technical support to assist affected businesses, institutions and organizations as is reasonably necessary for those affected entities to transition from covered communications equipment and services, to procure replacement equipment and services, and to ensure that communications service to users and customers is sustained. (c) See Public Law 115-232, section 889 for additional information. (d) See also §200.471.
x. Intellectual Property Rights
The Federal Government reserves a paid-up, nonexclusive and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use for federal purposes: i) the copyright in all products developed under the grant, including a subgrant or contract under the grant or subgrant; and ii) any rights of copyright to which the grant award recipient, subrecipient or a contractor purchases ownership under an award (including but not limited to curricula, training models, technical assistance products, and any related materials). Such uses include, but are not limited to, the right to modify and distribute such products worldwide by any means, electronically or otherwise.
Federal funds may not be used to pay any royalty or license fee for use of a copyrighted work, or the cost of acquiring by purchase a copyright in a work, where the DOL/ETA has a license or rights of free use in such work, although they may be used to pay costs for obtaining a copy which is limited to the developer/seller costs of copying and shipping.
If revenues are generated by selling products developed with grant funds, including intellectual property, these revenues are considered as program income. Program income must be used in accordance with the provisions of this grant award and 2 CFR 200.307.
The following language must be on all workforce products developed in whole or in part with grant funds:
“This workforce product was funded by a grant awarded by the U.S.
Department of Labor (DOL)’s Employment and Training Administration (ETA). The product was created by the recipient and does not necessarily reflect the official position of DOL/ETA. DOL/ETA makes no guarantees, warranties, or assurances of any kind, express or implied, with respect to such information, including any information on linked sites and including, but not limited to, accuracy of the information or its completeness, timeliness, usefulness, adequacy, continued availability, or ownership.
This product is copyrighted by the institution that created it.”
y. Intellectual Property Rights and the Bayh-Dole Act [for discretionary awards] All small business firms, and non-profit organizations (as defined at the link below, and including Institutions of Higher Education) must adhere to the Bayh-Dole Act, which requirements are provided at 37 CFR 401.3(a) and at
25 https://doleta.gov/grants/pdf/BayhDoleGrantTerm.pdf. To summarize, these requirements describe the ownership of intellectual property rights and the government’s nonexclusive, nontransferable, irrevocable, paid-up license to use any invention conceived or first actually reduced to practice in the performance of work under this grant award. These requirements are in addition to those found in the Intellectual Property Rights term above.
z. Domestic Preferences for Procurements
As appropriate and to the extent consistent with law, the non-Federal entity should, to the greatest extent practicable under a Federal award, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). The requirements of 2 CFR Part 200.322 must be included in all subawards including all contracts and purchase orders for work or products under this award.
13. Program Requirements
Training and Employment Guidance Letter (TEGL) WIOA No. 12-19 contains the program requirements for this award.
14. FY 2021 Federal Appropriations Requirements
a. Requirement to Provide Certain Information in Public Communications Pursuant to P.L. 116-260, Division H, Title V, Section 505, when issuing statements, press releases, requests for proposals, bid solicitations and other documents describing projects or programs funded in whole or in part with Federal money, all non-Federal entities receiving Federal funds shall clearly state:
1. The percentage of the total costs of the program or project which will be financed with Federal money;
2. The dollar amount of Federal funds for the project or program; and
3. The percentage and dollar amount of the total costs of the project or program that will be financed by non-governmental sources.
The requirements of this term are separate from those in 2 CFR Part 200 and, when applicable, both must be complied with.
b. Fair Labor Standards Act Amendment for Major Disasters
Pursuant to P.L. 116-260, Division H, Title I, Section 108, the Fair Labor Standards Act of 1938 (FLSA) will apply as if the following language was added to Section 7 (the Maximum Hours Worked Section). This language specifically relates to occurrences of a major disaster (as declared or designated by the state or federal government) and are applied for a period of two years afterwards. The language is as follows:
“(s)(1) The provisions of this section [maximum hours worked] shall not apply for a period of 2 years after the occurrence of a major disaster to any employee— 26 (A) employed to adjust or evaluate claims resulting from or relating to such major disaster, by an employer not engaged, directly or through an affiliate, in underwriting, selling, or marketing property, casualty, or liability insurance policies or contracts;
(B) who receives from such employer on average weekly compensation of not less than $591.00 per week or any minimum weekly amount established by the Secretary, whichever is greater, for the number of weeks such employee is engaged in any of the activities described in subparagraph (C); and (C) whose duties include any of the following:
(i) interviewing insured individuals, individuals who suffered injuries or other damages or losses arising from or relating to a disaster, witnesses, or physicians; (ii) inspecting property damage or reviewing factual information to prepare damage estimates;
(iii) evaluating and making recommendations regarding coverage or compensability of claims or determining liability or value aspects of claims; (iv) negotiating settlements; or
(v) making recommendations regarding litigation.
(2) The exemption in this subsection shall not affect the exemption provided by section 13(a)(1) [of the FLSA].
(3) For purposes of this subsection—
(A) the term ‘major disaster’ means any disaster or catastrophe declared or designated by any State or Federal agency or department; (B) the term ‘employee employed to adjust or evaluate claims resulting from or relating to such major disaster’ means an individual who timely secured or secures a license required by applicable law to engage in and perform the activities described in clauses (i) through (v) of paragraph (1)(C) relating to a major disaster, and is employed by an employer that maintains worker compensation insurance coverage or protection for its employees, if required by applicable law, and withholds applicable Federal, State, and local income and payroll taxes from the wages, salaries and any benefits of such employees; and (C) the term ‘affiliate’ means a company that, by reason of ownership or control of 25% or more of the outstanding shares of any class of voting securities of one or more companies, directly or indirectly, controls, is controlled by, or is under common control with, another company.”
c. Health Benefits Coverage for Contraceptives
Federal funds may not be used to enter into or renew a contract which includes a provision for prescription drug coverage unless the contract also includes a provision for contraceptive coverage. This requirement does not apply to contracts with 1) the religious plans Personal Care’s HMO and OSF HealthPlans, Inc. and 2) any existing or future plan if the carrier for the plan objects to such coverage on the basis of religious beliefs.
In implementing this section, any plan that enters into or renews a contract may not subject any individual to discrimination on the basis that the individual refuses to prescribe or otherwise provide for contraceptives because such activities would be 27 contrary to the individuals’ religious beliefs or moral convictions. Nothing in this term shall be construed to require coverage of abortion or abortion related services.
d. Privacy Act
No funds can be used in contravention of 5 U.S.C. 552a (the Privacy Act) or regulations implementing the Privacy Act.
e. Prohibition on Contracting with Corporations with Felony Criminal Convictions The recipient may not knowingly enter into a contract, memorandum of understanding, or cooperative agreement with, make a grant to, or provide a loan or loan guarantee to, any corporation that was convicted of a felony criminal violation under any Federal law within the preceding 24 months.
f. Prohibition on Contracting with Corporations with Unpaid Tax Liabilities
The grant award recipient may not knowingly enter into a contract, memorandum of understanding, or cooperative agreement with, make a grant to, or provide a loan or loan guarantee to, any corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.
g. Prohibition on Procuring Goods Obtained Through Child Labor Pursuant to P.L. 116-260, Division H, Title I, Section 103, no funds may be obligated or expended for the procurement of goods mined, produced, manufactured, or harvested or services rendered, in whole or in part, by forced or indentured child labor in industries and host countries identified by the DOL prior to December 20, 2019. DOL has identified these goods and services here:
https://www.dol.gov/agencies/ilab/reports/child-labor/list- of-products.
h. Prohibition on Providing Federal Funds to Association of Community Organizations for Reform Now (ACORN)
Pursuant to P.L. 116-260, Division H, Title V, Section 521, these funds may not be provided to the ACORN, or any of its affiliates, subsidiaries, allied organizations or successors.
i. Reporting of Waste, Fraud and Abuse
No entity receiving federal funds may require employees or contractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or 28 statements prohibiting or otherwise restricting such employees or contractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.
j. Requirement for Blocking Pornography
Pursuant to P.L. 116-260, Division H, Title V, Section 520, no Federal funds may be used to maintain or establish a computer network unless such network blocks the viewing, downloading, and exchanging of pornography.
k. Restriction on Health Benefits Coverage for Abortions Pursuant to P.L. 116-260, Division H, Title V, Section 506 and 507, Federal funds may not be expended for health benefits coverage that includes coverage of abortions, except when the pregnancy is the result of rape or incest, or in the case where a woman suffers from a physical disorder, physical injury, or physical illness, including a life-endangering physical condition caused by or arising from the pregnancy itself that would, as certified by a physician, place the women in danger of death unless an abortion is performed. This restriction does not prohibit any non-Federal entity from providing health benefits coverage for abortions when all funds for that specific benefit do not come from a Federal source. Additionally, no funds made available through this grant award may be provided to a State or local government if such government subjects any institutional or individual health care entity to discrimination on the basis that the health care entity does not provide, pay for, provide coverage of, or refer for abortions. l. Restriction on Lobbying/Advocacy
Pursuant to P.L. 116-260, Division H, Title V, Section 503, no federal funds may be used to pay the salary or expenses of any grant recipient, or agent acting for such recipient, related to any activity designed to influence the enactment of legislation, appropriations, regulation, administrative action, or executive order proposed or pending before the Congress or any state government, state legislature or local legislature or legislative body, other than for normal and recognized executive–legislative relationships or participation by an agency or officer of a state, local or tribal government in policymaking and administrative processes within the executive branch of that government.
m. Publicity
Pursuant to P.L. 116-260, Division H, Title V, Section 503, the grant award recipient is not authorized to use any funds provided under this grant award—other than for normal and recognized executive–legislative relationships—for publicity or propaganda purposes, for the preparation, distribution or use of any kit, pamphlet, booklet, publication, electronic communication, radio, television, or video presentation, designed to support or defeat legislation pending before the Congress or any state or local legislature or legislative body, except in presentation to the Congress or any state or local legislature itself, or designed to support or defeat any proposed or pending regulation, 29 administrative action, or order issued by the executive branch of any state or local government, except in presentation to the executive branch of any state or local government itself.
n. Restriction on the Promotion of Drug Legalization
Pursuant to P.L. 116-260, Division H, Title V, Section 509, no Federal funds shall be used for any activity that promotes the legalization of any drug or other substance included in Schedule I of the schedules of controlled substances established under Section 202 of the Controlled Substances Act except for normal and recognized executive-congressional communications or where there is significant medical evidence of a therapeutic advantage to the use of such drug or other substance or that federally sponsored clinical trials are being conducted to determine therapeutic advantage.
o. Restriction on Purchase of Sterile Needles or Syringes Pursuant to P.L. 116-260, Division H, Title V, Section 527, no Federal funds shall be used to purchase sterile needles or syringes for the hypodermic injection of any illegal drug.
p. Salary and Bonus Limitations
Pursuant to P.L. 116-260, Division H, Title I, Section 105, recipients and subrecipients shall not use funds to pay the salary and bonuses of an individual, either as direct costs or as indirect costs, at a rate in excess of Executive Level II. The Executive Level II salary may change yearly and is located on the OPM.gov website ( http://www.opm.gov/policy-
data-oversight/pay-leave/salaries-wages/2020/executive-senior-level). The salary and bonus limitation does not apply to contractors (vendors) providing goods and services as defined in 2 CFR 200.331 Where States are recipients of such funds, States may establish a lower limit for salaries and bonuses of those receiving salaries and bonuses from subrecipients, taking into account factors including the relative cost-of-living in the State, the compensation levels for comparable State or local government employees, and the size of the organizations that administer Federal programs involved including ETA programs. See TEGL 5-06 for further clarification, available at http://wdr.doleta.gov/directives/corr_doc.cfm?DOCN=2262.
15. Public Policy
a. Architectural Barriers
The Architectural Barriers Act of 1968, 42 U.S.C. 4151 et seq., as amended, the Federal Property Management Regulations (see 41 CFR 102-76), and the Uniform Federal Accessibility Standards issued by the U.S. General Services Administation (GSA) (see 36 CFR 1191, Appendixes C and D) set forth requirements to make facilities accessible to, and usable by, the physically handicapped and include minimum design standards. All new facilities designed or constructed with grant support must comply with these requirements.
30 b. Drug-Free Workplace
The Drug-Free Workplace Act of 1988, 41 U.S.C. 702 et seq., and 2 CFR 182 require that all award recepients receiving grants from any Federal agency maintain a drug-free workplace. The award recipient must notify the awarding office if an employee of the recipient is convicted of violating a criminal drug statute. Failure to comply with these requirements may be cause for suspension or debarment.
c. Executive Orders
12928: Pursuant to Executive Order (EO) 12928, the grant award recipient is strongly encouraged to provide subcontracting/subgranting opportunities to Historically Black Colleges and Universities and other Minority Institutions such as Hispanic-Serving Institutions and Tribal Colleges and Universities; and to Small Businesses Owned and Controlled by Socially and Economically Disadvantaged Individuals.
13043: Pursuant to EO 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the grant award recipients are encouraged to adopt and enforce on-the-job seat belt policies and programs for their employees when operating company-owned, rented, or personally owned vehicles.
13166: As clarified by EO 13166, Improving Access to Services for Persons with Limited English Proficiency, dated August 11, 2000, and resulting agency guidance, national origin discrimination includes discrimination on the basis of limited English proficiency (LEP). To ensure compliance with Title VI, recipients must take reasonable steps to ensure that LEP persons have meaningful access to programs in accordance with DOL’s Policy Guidance on the Prohibition of National Origin Discrimination as it Affects Persons with Limited English Proficiency [05/29/2003] Volume 68, Number 103, pages 32289-32305. Meaningful access may entail providing language assistance services, including oral and written translation, where necessary. The grant award recipients are encouraged to consider the need for language services for LEP persons served or encountered both in developing budgets and in conducting programs and activities. For assistance and information regarding your LEP obligations, go to http://www.lep.gov
.
13513: Pursuant to EO 13513, Federal Leadership On Reducing Text Messaging While Driving, dated October 1, 2009, the grant award recipients and subrecipients are encouraged to adopt and enforce policies that ban text messaging while driving company- owned or -rented vehicles or government-owned vehicles (GOV), or while driving privately-owned vehicles (POV) when on official Government business or when performing any work for or on behalf of the Government. Recipients and subrecipients are also encouraged to conduct initiatives of the type described in section 3(a) of this order.
d. Flood Insurance
The Flood Disaster Protection Act of 1973, as amended, 42 U.S.C. 4001 et seq., provides 31 that no Federal financial assistance to acquire, modernize, or construct property may be provided in communities in the United States identified as flood-prone, unless the community participates in the National Flood Insurance Program and flood insurance is purchased within 1 year of the identification. The flood insurance purchase requirement applies to both public and private applicants for the DOL support. Lists of flood-prone areas that are eligible for flood insurance are published in the Federal Register by FEMA.
e. Hotel-Motel Fire Safety
Pursuant to 15 U.S.C. 2225a, the recipient must ensure that all space for conferences, and, conventions or training seminars funded in whole or in part with federal funds complies with the protection and control guidelines of the Hotel and Motel Fire Safety Act (P.L. 101-391, as amended). Recipients may search the Hotel-Motel National Master List at https://apps.usfa.fema.gov/hotel/
to see if a property is in compliance, or to find
other information about the Act.
f. Prohibition on Trafficking in Persons
1. Trafficking in persons.
a. Provisions applicable to a recipient that is a private entity.
I. The grantee as the recipient, the grantee’s employees, subrecipients under this award, and subrecipients' employees may not—
(A). Engage in severe forms of trafficking in persons during the period of time that the grant award is in effect;
(B). Procure a commercial sex act during the period of time that the award is in effect; or
(C). Use forced labor in the performance of the award or subawards under the award.
II. DOL/ETA as the Federal awarding agency may unilaterally terminate this grant award, without penalty, if the grantee or a subrecipient that is a private entity —
(A). Is determined to have violated a prohibition in paragraph a.1 of this award term; or
(B). Has an employee who is determined by the agency official authorized to terminate the award to have violated a prohibition in paragraph a.1 of this award term through conduct that is either— i. Associated with performance under this award; or
ii. Imputed to you or the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 CFR Part 180, “OMB
Guidelines to Agencies on Governmentwide Debarment and
Suspension (Nonprocurement),” as implemented by our
agency at 2 CFR Part 2998.
b. Provision applicable to a recipient other than a private entity. DOL/ETA as the Federal awarding agency may unilaterally terminate this grant award, without penalty, if a subrecipient that is a private entity—
I. Is determined to have violated an applicable prohibition in paragraph a.1 of this grant award term; or
32 II. Has an employee who is determined by the agency official authorized to terminate the award to have violated an applicable prohibition in paragraph a.1 of this grant award term through conduct that is either— (A). Associated with performance under this award; or
(B). Imputed to the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 CFR part 180, “OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement),” as implemented by our agency at 29 CFR Part 98.
c. Provisions applicable to any recipient.
I. The grant award recipient must inform DOL/ETA immediately of any information the grantee receive from any source alleging a violation of a prohibition in paragraph a.1 of this grant award term.
II. DOL/ETA right to terminate unilaterally that is described in paragraph a.2 or b of this section:
(A). Implements section 106(g) of the Trafficking Victims Protection Act of 2000 (TVPA), as amended (22 U.S.C. 7104(g)), and
(B). Is in addition to all other remedies for noncompliance that are available to DOL/ETA under this grant award.
III. The grant award recipient must include the requirements of paragraph a.1 of this grant award term in any subaward the grantee make to a private entity.
d. Definitions. For purposes of this award term:
I. “Employee” means either:
(A). An individual employed by the grant award recipient or a subrecipient who is engaged in the performance of the project or program under this award; or
(B). Another person engaged in the performance of the project or program under this grant award and not compensated by the grantee including, but not limited to, a volunteer or individual whose services are contributed by a third party as an in -kind contribution toward cost sharing or matching requirements.
II. “Forced labor” means labor obtained by any of the following methods:
the recruitment, harboring, transportation, provision, or obtaining of a person for labor or services, through the use of force, fraud, or coercion for the purpose of subjection to involuntary servitude, peonage, debt bondage, or slavery.
III. “Private entity”:
(A). Means any entity other than a State, local government, Indian tribe, or foreign public entity, as those terms are defined in 2 CFR 175.25.
(B). Includes:
i. A nonprofit organization, including any nonprofit
institution of higher education, hospital, or tribal
COMPREHENSIVE AND ACCESSIBLE REEMPLOYMENT THROUGH
EQUITABLE EMPLOYMENT RECOVERY (CAREER)
NATIONAL DISLOCATED WORKER GRANT
SPECIAL CONDITIONS OF AWARD
Grant Number: DW-36843-21-60-A-6
Recipient: Richmond Workforce Development Board
Project Title: CAREER (Comprehensive and Accessible Reemployment through Equitable Employment Recovery)
______________________________________________________________________________ The application to request National Dislocated Worker Grant (DWG) received on July 17, 2021, is conditionally approved for $893,164. As a condition of this grant award, you must address the issues identified in this document by submitting a subsequent modification request via email to your assigned Federal Project Operator (FPO) within 30 business days of the receipt of this grant award package. The modification request must incorporate all information requested below and receive FPO concurrence that all conditions have been resolved. Questions pertaining to the submission of the modification responding to these Conditions of Award must be directed to your FPO as soon as possible. Contact information for your assigned FPO in the Federal Award Terms (p 5).
Please note that a submittal of revised documents does not in and of itself constitute approval by the Employment and Training Administration (ETA), and final approval must be given by the Grant Officer. Once approved, the revised documents will comprise the official modification to this grant agreement and the special conditions of award will be resolved.
In addition to the conditions listed below, you must work closely with your assigned FPO to ensure compliance with award terms and the applicable Training and Employment Guidance Letters (TEGLs), providing documentation as requested to ensure participant eligibility requirements, project activities, and administrative cost limitations are met, and to assure supportive services are consistent with WIOA
CONDITIONS OF AWARD
1) Revise the SF-424 to:
a. Reflect the approved period of performance.
b. Include the Authorized Representative’s handwritten signature.
2) Revise the Budget Narrative to:
2 a. Provide a breakdown of all component costs related to each line item on the SF- 424A. The breakouts provided for each line item cost must mathematically add up to equal the total dollar amount indicated on the corresponding SF-424A line item.
b. Provide an explanation of these costs per the General Instructions for the Budget Narrative. The description should at a minimum address the information requested in the General Instructions and clearly align with the project narrative.
33 organization other than one included in the definition of Indian tribe at 2 CFR 175.25(b).
ii. A for-profit organization.
IV. “Severe forms of trafficking in persons,” “commercial sex act,” and “coercion” have the mean ings given at section 103 of the TVPA, as amended (22 U.S.C. 7102).
g. Veterans’ Priority Provisions
The Jobs for Veterans Act (Public Law 107-288) requires grant award recipients to provide priority service to veterans and spouses of certain veterans for the receipt of employment, training, and placement services in any job training program directly funded, in whole or in part, by the DOL. The regulations implementing this priority of service can be found at 20 CFR Part 1010. In circumstances where a grant award recipient must choose between two qualified candidates for a service, one of whom is a veteran or eligible spouse, the veterans priority of service provisions require that the grant award recipient give the veteran or eligible spouse priority of service by first providing him or her that service. To obtain priority of service, a veteran or spouse must meet the program’s eligibility requirements. Recipients must comply with the DOL guidance on veterans’ priority. ETA’s TEGL No. 10-09 (issued November 10, 2009) provides guidance on implementing priority of service for veterans and eligible spouses in all qualified job training programs funded in whole or in part by DOL. TEGL No. 10-09 is available at http://wdr.doleta.gov/directives/corr_doc.cfm?DOCN=2816 .
h. Promoting Equitable Delivery of Government Benefits and Equal Opportunity The Department of Labor (Labor) seeks to affirmatively advance equity, civil rights and equal opportunity in the policies, programs and services it provides. Therefore, consistent with Executive Order 13985, Advancing Racial Equity and Support for Underserved Communities Through the Federal Government, grant recipients must execute the terms and conditions of their grant in a manner that advances equity for all, including people of color and others who have been historically underserved, marginalized, and adversely affected by persistent poverty and inequality. This extends to all grant activities including, but not limited to, service delivery, selection of subrecipients and contractors, and procurement of goods and services. Government programs are designed to serve all eligible individuals, and Labor’s grantees should make services the goods and services they provide pursuant to their grants widely available with the goals of effectively serving a diverse population of eligible individuals; fairly, justly, and impartially administering the grant evaluation and award processes. Grantees are encouraged to engage in contracting and subcontracting for goods and services related to performing the terms and conditions of their grants in such a way to achieve equity.
The term “equity” means the consistent and systematic fair, just, and impartial treatment of all individuals, including individuals who belong to underserved communities that have been denied such treatment, such as Black, Latino, and Indigenous and Native American persons, Asian Americans and Pacific Islanders and other persons of color; 34 members of religious minorities; lesbian, gay, bisexual, transgender, and queer (LGBTQ+) persons; persons with disabilities; persons who live in rural areas; and persons otherwise adversely affected by persistent poverty or inequality.
The term “underserved communities” refers to populations sharing a particular characteristic, as well as geographic communities, that have been systematically denied a full opportunity to participate in aspects of economic, social, and civic life, as exemplified by the list in the preceding definition of “equity.” i. Harassment Prohibited
The grant recipient and any subrecipients are prohibited from engaging in harassment of an individual based on race, color, religion, sex, national origin, age, disability, or political affiliation or belief, or, for beneficiaries, applicants, and participants only, based on citizenship status or participation in any WIOA Title I-financially assisted program or activity. Harassing conduct of this type is a violation of the nondiscrimination provisions of WIOA and of 29 CFR Part 38.
a) Unwelcome sexual advances, requests for sexual favors, or offensive remarks about a person's race, color, religion, sex, national origin, age, disability, political affiliation or belief, or citizenship or participation, and other unwelcome verbal or physical conduct based on one or more of these protected categories constitutes unlawful harassment on that basi(e)s when:
(1) Submission to such conduct is made either explicitly or implicitly a term or condition of accessing the aid, benefit, service, or training of, or employment in the administration of or in connection with, any WIOA Title I-financially assisted program or activity;
(2) Submission to, or rejection of, such conduct by an individual is used as the basis for limiting that individual's access to any aid, benefit, service, training, or employment from, or employment in the administration of or in connection with, any WIOA Title I-financially assisted program or activity; or (3) Such conduct has the purpose or effect of unreasonably interfering with an individual's participation in a WIOA Title I-financially assisted program or activity creating an intimidating, hostile or offensive program environment. b) Harassment because of sex includes harassment based on gender identity or sexual orientation; harassment based on failure to comport with sex stereotypes; and harassment based on pregnancy, childbirth, and related medical conditions. Sex-based harassment may include harassment that is not sexual in nature but that is because of sex or where one sex is targeted for the harassment.
35 16. Technical Assistance, Resources, and Information Additional resources, training, and information to assist the grant award recipient are located on the ETA website at https://www.dol.gov/agencies/eta/grants/resources and on the Grants Application and Management collection page on WorkforceGPS.org at https://grantsapplicationandmanagement.workforcegps.org/. SMART training is a technical assistance initiative sponsored by DOL-ETA to assist its grant recipients and subrecipients in improving its program/project operations through effective grants management. Please take some time to review the training modules which are focused on:
Strategies for sound grant management that include:
Monitoring,
Accountability,
Risk mitigation and
Transparency.
These four themes are woven throughout the OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, also known as the Uniform Guidance (2 CFR Part 200 and 2 CFR Part 2900). The 508-compliant PowerPoints of the modules may be found on WorkforceGPS.org at the Resource page.
17. Attachments
Attachment A: SF-424
Attachment B: SF-424A
Attachment C: Budget Narrative
Attachment D: Statement of Work
Attachment E: Negotiated Indirect Cost Rate Agreement
Attachment A: SF-424
OMB Number: 4040-0004
Expiration Date: 12/31/2022
* 1. Type of Submission: * 2. Type of Application:
* 3. Date Received: 4. Applicant Identifier:
5a. Federal Entity Identifier: 5b. Federal Award Identifier:
6. Date Received by State: 7. State Application Identifier:
* a. Legal Name:
* b. Employer/Taxpayer Identification Number (EIN/TIN): * c. Organizational DUNS:
* Street1:
Street2:
* City:
County/Parish:
* State:
Province:
* Country:
* Zip / Postal Code:
Department Name: Division Name:
Prefix: * First Name:
Middle Name:
* Last Name:
Suffix:
Title:
Organizational Affiliation:
* Telephone Number: Fax Number:
* Email:
* If Revision, select appropriate letter(s):
* Other (Specify):
State Use Only:
8. APPLICANT INFORMATION:
d. Address:
e. Organizational Unit:
f. Name and contact information of person to be contacted on matters involving this application:
Application for Federal Assistance SF-424
Preapplication
Application
Changed/Corrected Application
New
Continuation
Revision
07/17/2021
Richmond Workforce Development Board
94-6000403 0887707060000
330 25th Street
Richmond
CA: California
USA: UNITED STATES
94804-1727
Charita
Patterson
510-307-8018
[email protected]
Funding Opportunity Number:ETA-TEGL-25-20 Received Date:Jul 17, 2021 10:39:36 AM EDT Tracking Number:GRANT13427112
* 9. Type of Applicant 1: Select Applicant Type:
Type of Applicant 2: Select Applicant Type:
Type of Applicant 3: Select Applicant Type:
* Other (specify):
* 10. Name of Federal Agency:
11. Catalog of Federal Domestic Assistance Number:
CFDA Title:
* 12. Funding Opportunity Number:
* Title:
13. Competition Identification Number:
Title:
14. Areas Affected by Project (Cities, Counties, States, etc.):
* 15. Descriptive Title of Applicant's Project:
Attach supporting documents as specified in agency instructions.
Application for Federal Assistance SF-424
C: City or Township Government
Employment and Training Administration
17.277
WIOA National Dislocated Worker Grants / WIA National Emergency Grants ETA-TEGL-25-20
CAREER (Comprehensive and Accessible Reemployment through Equitable Employment Recovery) National Dislocated Worker Grants
ETA-TEGL-25-20
CAREER (Comprehensive and Accessible Reemployment through Equitable Employment Recovery) National Dislocated Worker Grants
RWDB CAREER DWG Project
View AttachmentsDelete AttachmentsAdd Attachments
View AttachmentDelete AttachmentAdd Attachment
Funding Opportunity Number:ETA-TEGL-25-20 Received Date:Jul 17, 2021 10:39:36 AM EDT Tracking Number:GRANT13427112
* a. Federal
* b. Applicant
* c. State
* d. Local
* e. Other
* f. Program Income
* g. TOTAL
.
Prefix: * First Name:
Middle Name:
* Last Name:
Suffix:
* Title:
* Telephone Number:
* Email:
Fax Number:
* Signature of Authorized Representative: * Date Signed:
18. Estimated Funding ($):
21. *By signing this application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 218, Section 1001) ** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or agency specific instructions.
Authorized Representative:
Application for Federal Assistance SF-424
* a. Applicant
Attach an additional list of Program/Project Congressional Districts if needed. * b. Program/Project
* a. Start Date: * b. End Date:
16. Congressional Districts Of:
17. Proposed Project:
CA-011 CA-011
Add Attachment Delete Attachment View Attachment
09/01/2021 08/31/2023
893,164.00
0.00 0.00
0.00 0.00
0.00 893,164.00
a. This application was made available to the State under the Executive Order 12372 Process for review on b. Program is subject to E.O. 12372 but has not been selected by the State for review. c. Program is not covered by E.O. 12372.
07/16/2021
Yes No
Add Attachment Delete Attachment View Attachment
** I AGREE
Ms. Bouahkay
Phongboupha
Program Manager
510-307-8050
[email protected]
Bouakhay Phongboupha
* 20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes," provide explanation in attachment.) * 19. Is Application Subject to Review By State Under Executive Order 12372 Process? 07/17/2021
If "Yes", provide explanation and attach
Funding Opportunity Number:ETA-TEGL-25-20 Received Date:Jul 17, 2021 10:39:36 AM EDT Tracking Number:GRANT13427112
Attachment B: SF-424A
SECTION A - BUDGET SUMMARY
$
BUDGET INFORMATION - Non-Construction Programs OMB Number: 4040-0006 Expiration Date: 02/28/2022
Grant Program
Function or
Activity
(a)
Catalog of Federal
Domestic Assistance
Number
(b)
Estimated Unobligated Funds New or Revised Budget
Federal
(c)
Non-Federal
(d)
Federal
(e)
Non-Federal
(f)
Total
(g)
5. Totals
4. 3.
2. 1. $ $ $ $
$$$$
CAREER Dislocated
Worker Grant
17.277 893,164.00 893,164.00
893,164.00 893,164.00$
Standard Form 424A (Rev. 7- 97)
Prescribed by OMB (Circular A -102) Page 1
Funding Opportunity Number:ETA-TEGL-25-20 Received Date:Jul 17, 2021 10:39:36 AM EDT Tracking Number:GRANT13427112
SECTION B - BUDGET CATEGORIES
7. Program Income
d. Equipment
e. Supplies
f. Contractual
g. Construction
h. Other
j. Indirect Charges
k. TOTALS (sum of 6i and 6j)
i. Total Direct Charges (sum of 6a-6h)
(1)
Authorized for Local Reproduction
Prescribed by OMB (Circular A -102) Page 1A
Standard Form 424A (Rev. 7- 97)
GRANT PROGRAM, FUNCTION OR ACTIVITY
(2) (3) (4) (5)
Total6. Object Class Categories
a. Personnel
b. Fringe Benefits
c. Travel
CAREER Dislocated
Worker Grant
241,994.00
110,720.00
3,000.00
0.00 3,000.00
445,450.00
0.00 89,000.00
893,164.00
893,164.00
241,994.00
110,720.00
3,000.00
0.00 3,000.00
445,450.00
0.00 89,000.00
893,164.00
893,164.00
$$$$$
$$$$$
$$$$$
$
$
Funding Opportunity Number:ETA-TEGL-25-20 Received Date:Jul 17, 2021 10:39:36 AM EDT Tracking Number:GRANT13427112
SECTION D - FORECASTED CASH NEEDS
14. Non-Federal
SECTION C - NON-FEDERAL RESOURCES
(a) Grant Program (b) Applicant (d) Other Sources(c) State (e)TOTALS $
$
$ $ $
$
$
$
$
$8.
9. 10.
11. 12. TOTAL (sum of lines 8-11)
15. TOTAL (sum of lines 13 and 14)
13. Federal
Total for 1st Year 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter CAREER Dislocated Worker Grant 0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
446,582.00
446,582.00
111,646.00
111,646.00
111,646.00
111,646.00
111,645.00
111,645.00
111,645.00
111,645.00
$ $
$ $ $
$ $ $ $
FUTURE FUNDING PERIODS (YEARS)
SECTION F - OTHER BUDGET INFORMATION
SECTION E - BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OF THE PROJECT Authorized for Local Reproduction
$
$
$ $
$
$16.
17. 18.
19. 20. TOTAL (sum of lines 16 - 19)
21. Direct Charges: 22. Indirect Charges:
23. Remarks:
(a) Grant Program
(b)First (c) Second (d) Third (e) Fourth
CAREER Dislocated Worker Grant 446,582.00
446,582.00 $ $
Standard Form 424A (Rev. 7- 97)
Prescribed by OMB (Circular A -102) Page 2
Funding Opportunity Number:ETA-TEGL-25-20 Received Date:Jul 17, 2021 10:39:36 AM EDT Tracking Number:GRANT13427112
Attachment C: Budget Narrative
CAREER DWG Grants 2021 Richmond Workforce Development Board: Budget Narrative
Budget Narrative The Richmond Workforce Development Board (RWDB) requests $893,164 in CAREER National Dislocated Worker Grant (DWG) funding for the proposed project to recruit, assess, train, and support a total of 100 dislocated workers in Richmond, California. The cost per participant will be $8,932. The project will work with three community-based partner organizations to conduct outreach, and a total of eight contracted partners to train participants in growth sectors that offer employment in occupations that offer family sustaining wages. a) Personnel The RWDB requests a total of $241,994 in federal funds for Personnel expenses. The breakdown of Personnel expenses is provided in detail in the table below: Personnel Year 1 (2021-22) Year 2 (2022-23) Total Personnel Salary Salary Project Manager (0.45 FTE) $43,574 $43,574 $87,148 Case Managers (3 x 0.25 FTE = 0.75 FTE) $54,423 $54,423 $108,846 Administrative/MIS staff (0.5 FTE) $23,000 $23,000 $46,000 Total Costs $120,997 $120,997 $241,994 The Project Manager, Bouakhay Phongboupha, will be responsible for administrative and fiscal oversight of the project, coordination of work with partners, supervision of project staff, and reporting of project results. Ms. Phongboupha has extensive experience operating successful workforce development programs, including overseeing training, as indicated in the attached resume. Project Case Managers will be responsible for intake and assessment of participants, CAREER DWG Grants 2021 Richmond Workforce Development Board: Budget Narrative
working with them to develop an interest profile to determine which education and training pathway is appropriate and what supports are needed. Project Case Managers will also provide support with resume development, job search and interviewing, and retention support once individuals have been hired. Resumes for the following case managers are attached: Lorena Rodriguez, Monica Castrillo, and Emmanuel Njome. Administrative/MIS staff will be responsible for providing administrative support to the Project Manager and Case Managers, collecting program data, and preparing progress reports. b) Fringe Benefits The RWDB requests a total of $110,720 in federal funds for Fringe Benefit expenses, calculated at 45.75% of personnel expenses. Calculations of Fringe Benefits include costs for retirement, social security, Medicare, unemployment insurance, worker’s compensation, and health insurance. c) Travel The RWDB requests a total of $3,000 in federal funds for Travel expenses. Travel costs include the cost of staff travel to regional events hosted by the Department of Labor to provide orientation to the program and other travel reimbursable at $0.56 per mile. d) Equipment No funds are requested for Equipment. e) Supplies The RWDB requests a total of $3,000 in federal funds for the cost of supplies. Supply costs are projected for team meetings and office supplies including chart paper, markers, pens, sticky notes, copying and printing, name tags, etc.
CAREER DWG Grants 2021 Richmond Workforce Development Board: Budget Narrative
f) Contractual The RWDB requests a total of $445,450 in federal funds for Contractual expenses. Contractual costs include contracts with community-based partner organizations for a total of $34,000 to provide outreach and supportive services, and contracts with training partners in the amount of $411,450 to provide training as identified in the tables below: Contractual Services: Outreach and Supportive Services Year 1 Year 2 Totals Literacy for Every Adult Program: Outreach, ESL, HS diploma, Basic Skills instruction $6,000 $6,000 $12,000 West Contra Costa Adult Education: Outreach, ESL, HS diploma, Basic Skills instruction $6,000 $6,000 $12,000 Weigh of Life: Outreach, child care, health education $5,000 $5,000 $10,000 Subtotals: $17,000 $17,000 $34,000 Contractual Services: Training Year 1 Year 2 Totals On the Job Training: 20 participants x $5,000/participant = $100,000 $50,000 $50,000 $100,000 RichmondBUILD (construction training): 25 participants x $7,500/participant = $175,000 - $112,500 leveraged from other funding sources = $62,500 $31,250 $31,250 $62,500 Michael’s Transportation (truck driving): 15 participants x $5,500/participant = $82,500 $41,250 $41,250 $82,500 Emergency Medical Technician training: 4 participants x $2,550/participant = $10,200 $5,100 $5,100 $10,200 BitWise (IT training): 5 participants x $7,500/participant = $37,500 $18,750 $18,750 $37,500 Boatworks (Maritime careers): 3 participants x $3,500/participant = $17,500 $8,750 $8,750 $17,500 Richmond Main Street (Entrepreneurship training) 5 participants x $2,500/participant = $12,500 $6,250 $6,250 $12,500 Renaissance Center (Entrepreneurship training): 5 participants x $2,500/participant = $12,500 $6,250 $6,250 $12,500 Martinez Adult School (Administrative training): 13 participants x $3,500/participant = $45,500 $21,000 $24,500 $45,500 Kaiser Allied Health (health professions) 5 participants x $7,550/participant = $37,750 $18,875 $18,875 $37,750 Subtotals: $205,725 $205,725 $411,450 CAREER DWG Grants 2021 Richmond Workforce Development Board: Budget Narrative
Construction No funds are requested for Construction. Other The budget request includes a total of $89,000 in administrative costs, equal to 9.99% of the total request. Total Costs Total project costs are $893,164, and are distributed by year as follows: Total Direct Costs by Year Year 1 (2021-22) $446,582 Year 2 (2022-23) $446,582 Total $893,164
Attachment D: Statement of Work
ATTACHMENT A Comprehensive and Accessible Reemployment through Equitable Recovery (CAREER) National Dislocated Worker Grant Project Synopsis This synopsis must be completed and submitted along with other required application materials as described in Section 4.g of the CAREER DWG TEGL. If more space is required than the synopsis provides, please attach additional pages with that information clearly identified. ETA will not review any information in excess of five additional pages. Applications that do not include all the required information in this synopsis will be considered non-responsive and will not be reviewed. APPLICATION INFORMATION Instructions: Please complete all of the following elements in this table. Applicant Organization Name Richmond Workforce Development Board Applicant Organization Type Select the appropriate type of eligible applicant. ❑ State or Outlying Area Workforce Agency (or consortium of states or outlying areas) X Local Workforce Development Board (WDB) or consortium of WDBs ❑ An entity eligible for funding through the Indian and Native American program in WIOA Section 166(c) ❑ Entities determined eligible by the Governor of the state involved (These entities must provide a letter from the Governor with application submission, as well as a letter from at least one WDB, as required in section 4.b.iii of the TEGL) ❑ Entities demonstrating to the Secretary the capability to implement this grant (These entities must submit additional documentation supporting their eligibility, as well as additional letters of support/partnership, as required in section 4.b.ii of the TEGL.) Number of Participants Projected to be Served 100 Participant Eligibility Applicant acknowledges that the only eligible participants are dislocated workers as described in Section 4.b.iii of the TEGL.
X Yes ❑ No
Priority Participant Population(s) Describe those populations X Individuals from historically-marginalized communities or groups Why chosen: These populations, including Latinx and African American communities, have experienced the most significant job A-1 of eligible dislocated workers you intend to serve, and why such groups were chosen. loss as a result of the COVID-19 pandemic. X Individuals have been unemployed for an extended period of time or who have exhausted UI or other Pandemic Unemployment Insurance programs Why chosen: Individuals in these circumstances represent a significant portion of the individuals who will be served in the target community. ❑ Other eligible dislocated workers Why chosen:
Project Service Area Describe the geographic areas to be served by the proposed grant. If all activities will be carried out statewide, indicate here. If some activities will be statewide and others in geographic regions, please include both options and list communities included. ❑ Statewide X Counties/Communities (list): City of Richmond and West Contra Costa County Rationale for Project Service Area Provide a brief (approximately 250 words) description of why the service area(s) for this proposed project were chosen, including how providing services in these areas will help address the goal of the CAREER DWG.
The proposed project will serve the City of Richmond and West Contra Costa County. The region has been selected as the service area for the proposed project due to the disproportionate impact of the COVID-19 pandemic on residents of this region, particularly persons of color, including Latinx, African American, and Asian-Pacific Islanders, who have worked in sectors with some of the highest levels of job loss, such as restaurant, hospitality, service, and retail. (Additional information regarding the Project Service Area is provided in the supplemental material that follows page A-8.) Consent to Submitting Performance Data Commitment to ensuring ability to submit performance data through WIPS as required in Section 4.g of the TEGL.
X Yes ❑ No
A-2
Performance Reporting Planned Employment Rate (2nd Quarter after Exit) (e.g. 75%): 71.9% As described in section 4.j. of the TEGL, applicants must Planned Employment Rate (4th Quarter after Exit) (e.g. 75%): 73.0% indicate the performance outcomes they intend to achieve in their proposed Planned Median Earnings (per quarter earnings rate, after 2nd quarter after employment): $8,193 project. Planned Credential Rate: 62% Planned Measurable Skill Gains Rate: 57% Performance Outcomes Are the planned performance X Yes outcomes for the activities in this project the same as the applicable negotiated goals established for state or local formula Dislocated Worker ❑ No, please explain why
Programs? Applicants who do not intend to use the state or local negotiated goals for the above measures must explain what goals they will use and why those goals will be used in lieu of the negotiated goals.
Partnership with Public Workforce System Entities Instructions: To ensure proper participant eligibility determinations as well as delivery of appropriate career, training, and supportive services, at least one local Workforce Development Board (WDB) or American Job Center (AJC), located in the area(s) proposed to be covered by the grant, must be a partner in the grant. Applicants must complete the table below and include at least one required partner, as described in Section 4.d.iv of the TEGL. Required Partner Name Entity Type (Local Workforce Development Board; AJC) Geographic Area Covered by Partner Partnership Letter Included? (Y/N) Richmond Workforce Development Board Local Board City of Richmond N (Not required) A-3
Strategic Partners (Optional) Instructions: Per section 4.c.ii.B of the TEGL, applicants may propose to organize and maintain strategic partnerships, as well as contractual arrangements where appropriate, with community organizations or other entities to develop targeted efforts aimed at identifying and enrolling eligible participants from priority communities. These partnerships may help ensure grant success but are not required to be included in the application. Partner Name Partner Type (Employer/industry, education, economic development, community organization, etc) Partner Role(s) In Proposed Project Geographic Area Covered by Partner Weigh of Life Community organization Outreach to potential participants, supportive services Richmond, West Contra Costa County Literacy for Every Adult Program (LEAP) Local government Outreach to potential participants, supportive services Richmond, West Contra Costa County West Contra Costa Adult Education Education Outreach to potential participants, supportive services Richmond, West Contra Costa County Project Summary Instructions: Per section 4.d.i, applicants must briefly describe their vision for how their proposed project will achieve the goal of the CAREER DWG, including which of the required and allowable activities they intend to carry out. The proposed project will work with contracted partners to develop targeted outreach to individuals who have lost employment as a result of the impact of COVID-19 on the local economy. Project case managers will conduct initial interviews and assessments, and work with participants to develop an individual education and training plan. Those with a need will be provided with basic skills and English Learner supports. Participants will complete sector-based training in one of the many training options available through the project. Case managers will assist participants in developing resumes and preparing for interviews. Training providers will provide links to potential employers that they have worked with previously. Case managers will support participants in their initial adaptation to new employment and provide ongoing retention support for 12 months following employment.
Grant Activities Instructions: Applicants must Brief Description of Activities (Approximately 250 words or fewer for A-4 identify which of the required and allowable activities they intend to employ under the grant to achieve the goal of the program. each element)
The goal of the CAREER DWG is to help reemploy dislocated workers most affected by the economic and employment fallout from the COVID-19 pandemic, in particular those from historically-marginalized communities or groups, and those who have been unemployed for an extended period of time or who have exhausted UI or other Pandemic Unemployment Insurance programs. A. Required Grant Activities Applicants for CAREER DWG funds must commit to providing at least one of the following activities. X Provide career and training activities for participants, including staff-assisted career services and appropriate supportive services, focused on reemployment. See section 4.c.i.A for more information.
The proposed program will provide the following career and training activities, aimed at facilitating reemployment of participants: case management, assessment, training in essential workplace skills, identification of vocational goals, support with resume preparation and interviewing, retention support. Based upon participant needs, additional supports will include basic skills instruction, English Learner support, GED/High School Diploma completion, child care, transportation, and other supportive services. Participants will choose from a wide range of training options, including the following occupations: pre-apprenticeship construction training, emergency medical technician, information technology, truck driving, marine careers, health professions, and administrative assistant. Other options include on-the-job training (OJT) in a chosen field, and entrepreneurship training. ❑ Research, purchase, build, or expand virtual technology applications or platforms for job search, career guidance, training, or other activities to expand the capacity of the workforce system to serve larger numbers of dislocated workers and job seekers, to ensure accessibility to services beyond the physical American Job Centers, and to ensure that service delivery will not be interrupted due to emergencies such as the COVID-19 pandemic. See section 4.c.i.B for examples and additional information.
A-5
B. Allowable Grant Activities Applicants may carry out other activities to support the project design and in order to achieve the goal of the CAREER DWG program. Please select any of the options below that will be included in the proposed project, and provide a brief description of how these activities enable the success of the project. For additional information on these allowable activities see section 4.c.ii of the TEGL.
X Creating and executing focused outreach campaigns designed to reach priority populations and other potentially-eligible participants to ensure they are able to enroll in grant-funded activities.
Based upon past success with solicitations for specific workforce training opportunities, the program will prepare recruiting flyers and social media announcements specific to the seven sector-based training pathways that will be available to participants. (Training sectors identified in Section C below.) The program will post information online and using social media, including sites such as LinkedIn, Facebook, Instagram, and the City of Richmond website. Information will be posted on the City Manager’s weekly report. The program will also be promoted via the City’s public television station, KCRT. X Organizing and maintaining strategic partnerships, including contractual arrangements, with community organizations or other entities to identify and enroll eligible participants from target communities The proposed program will contract with partner community organizations Weigh of Life, Literacy for Every Adult Program (LEAP), and West Contra Costa Adult Education to identify and enroll participants. The RWDB has a long history of working with each of these organizations, and they have strong connections to the Latinx and African American communities in Richmond and west Contra Costa County that have experienced disproportionate job loss as a result of the pandemic. ❑ Carrying out other allowable activities that are intended to achieve the goal of the CAREER DWG
C. Achieving the CAREER DWG Goal The applicant must demonstrate that its project will help move its workforce toward high-quality family sustaining-wage employment opportunities and address the economic and workforce challenges caused or exacerbated by the COVID-19 pandemic. To address these challenges, applicants must briefly (in approximately 250 words or less) identify and describe how the strategies or approaches described above will help to achieve the goal of the CAREER DWG as described in section 4.a of the TEGL.
A-6
The strategies described above will achieve the goal of enabling participants from the City of Richmond and the surrounding region who have lost employment as a result of the COVID-19 pandemic to obtain and retain high-quality family sustaining-wage employment in multiple ways. The program will work with key community partners to conduct an outreach campaign to prospective participants. Community partners Weigh of Life, Literacy for Every Adult Program (LEAP) and West County Adult Education will recruit participants through their community networks. The program will prepare recruiting flyers specific to the seven sector-based training pathways identified below. The program will make active use of social media, along with the City of Richmond website. Information will be posted on the City Manager’s weekly report. The program will also be promoted via the City’s public television station, KCRT. Program staff will include three case managers at 0.25 FTE each, for a total of 0.75 FTE in case management services for 100 participants throughout the 24-month project period. Case management services will include: intake, assessment, referral to supportive services, resume development, interview skills development, preparation of individual employment plan, worksite orientation, job search support, work experience, and job retention support. Eligible participants will be co-enrolled through WIOA in order to receive supportive services including: interview clothes, laptop computer, support in obtaining driver’s license or ID, health, and transportation. As soon as possible after they have been registered for the program, enrollees will meet with their case manager to complete intake and assessment, and to develop an interest profile. These steps will help determine what services and which education and training pathways are most appropriate for each participant. Participants will also be expected to complete a CASA (Core Academic Skills and Assessment) test of basic skills to determine readiness to complete the training--those who do not pass will be referred to basic skills instruction prior to retaking the test. Participants will have the opportunity to select from training in multiple occupational pathways, provided by experienced partners. These will include: 1) Construction Trades- RichmondBuild; 2) Truck Driving-Michael’s Transportation; 3) Emergency Medical Technician-West County Health Pathways Partnership; 4) Information Technology-Bitwise Industries; 5) Maritime Trades-Spaulding Marine-Boatworks 101; 6) Entrepreneurship Training-Richmond Main Street; 7) Entrepreneurship Training-Renaissance Center; 8) Office Administration-Martinez Adult School; 9) Medical Assistant- Kaiser Permanente of Allied Health. Once they have selected a specific training option, participants will meet individually with a counselor at the training provider to gain additional support related to identifying and achieving goals. Case managers will also connect with counselors to discuss any concerns or to make additional recommendations regarding the students. For participants with extra barriers, program and CBO staff will work as a team to come up with needed resources. The case managers will monitor training participants at least twice monthly to ensure that they are actively participating in training and to encourage them to complete the program. Carrying this out consistently will improve retention and completion, by giving participants a connection to someone who cares about how they are doing. Training periods will range in length from approximately 4 months (RichmondBuild) to 18 months (Spaulding Marine-Boatworks 101). Following the completion of training, case managers will work with participants to identify employment opportunities in the sectors in which they have been trained. This activity will include monthly check-ins with each participant for a year after completion of the program. To support access to employment A-7 opportunities, the RWDB RichmondWORKS Manager meets with training directors for the various sector-based programs to discuss job openings and connect participants with employers. Follow up by case managers will continue for a year after a participant is employed. At the one-year mark, the case manager will have a focused meeting with each employed graduate to determine whether the job is working for them, and when this is not the case, to provide help with finding a job that is a better fit. Taken together, these activities will increase the likelihood that dislocated workers in the City of Richmond and west Contra Costa County, particularly those who are Latinx and African American, will increase their employability and family sustaining-wage earnings. A-8 A-9
Rationale for Project Service Area (continued from page A-2) Unemployment in the City of Richmond, which went from 3.3% in February 2020 to a peak of 17.1% in April 2020 during the initial stages of the pandemic, currently stands at 7.8% as of May 2021 (CA Employment Development Department). Data shows that the unemployment rate for Latinos nationwide at the peak caused by the pandemic was nearly 30% above the total rate for the country, and was likely to be even higher for those with limited English capabilities. Communities of color, which are disproportionately represented in occupations that have experienced significant job loss as a result of the pandemic, make up a substantial part of the of the population of City of Richmond and west Contra Costa County. Based upon data from the 2019 Census, 42.5% of Richmond’s population identify as Hispanic or Latino, 20.2% are Black or African American, and 15.4% are Asian. In addition, more than 54% of individuals in the area live in a household in which the primary language spoken was something other than English. The proposed project will work with community-based organizations that are rooted in these communities to provide outreach and deliver the supportive services necessary for success in the workplace.
Richmond Workforce Development Board-CAREER DWG Grant Project Staff Resumes Page Bouakhay PhongBoupha, Program Manager 1 Monica Castrillo, Case Manager 4 Lorena Rodriguez, Case Manager 6 Emmanuel Njome, Case Manager 7 1 | Page Bouakhay Phongboupha
BOUAKHAY PHONGBOUPHA (510) 932-6177 [email protected] HIGHLIGHT OF QUALIFICATIONS § Over 18 years of direct supervisory experience in a community-based organization § Think strategically, develop goals, work plans for staff, and work toward practical performance goals and outcomes; skilled in development of work plans for program and staff, research and collection of data as it pertains to funding § Understand State, EDD, and Federal Workforce Innovational Opportunity Act (WIOA) Audit, contract, policies, and document requirements. § Abilities to monitor, track, record, and compile reports on grant funded projects to the state and federal government as well as other entities § Skills and abilities to monitor staff’s progress and outcomes; multi-task and meet grants deadlines effectively and remains focused across a variety of priorities § Flexible and ability to wear different “hats” on short notice § Strong and polished interpersonal, written, and oral communication skills § Willingness to be proactive and work beyond job responsibilities to ensure project success § Experience in develop and manage, hire and train, supervise and assess personnel § Experience with Resources, Businesses Services, social work practices § Experience with WIOA principles and practices related to adult and youth development workforce § Able to work with a variety of populations, include veterans, adult, youth, dislocated workers, youth/adult with disabilities, culturally diverse families/communities /culturally sensitive § Skilled at performing multiple tasks while defining projects or tasks that may lack clarity PROFESSIONAL EXPERIENCE PROGRAM MANAGER: § Responsible for developing and maintaining budget of $2.8 million § Supervise and direct program staffs and interns with job assignments, case file and database, evaluate and guide staff duties and responsibilities § Participate in state, EDD, and federal audit § Prepare reports as required by funders § Work with grant writer to secure workforce grants § Work with Richmond Workforce Development Board (RWDB) to meet goals and standards established by the boards and in accordance with local and regional plans § Participate in Regional and California Workforce Associate monthly meetings § Responsible for the compliant administration, skilled operational performance, and financial integrity of all procedures, programs, and activities of WIOA grants § Oversight youth and/or adult program, policy development, case file and data management, performance and monitoring to ensure compliance and best practice, through formula and discretionary grants § Business engagement to assess business needs for a skilled and trained workforce § Facilitates partnerships to advance service delivery and address labor market requirements in a coordinated manner § Facilitate weekly/monthly meetings with the Workforce Division’s teams (Adult, Youth, Business, state, and County), to provide direction, technical assistance, and accountability using fiscal, performance, client participation, and compliance data § Develop Work Experience (WEX), On-the-Job Training (OJT) opportunities if appropriate. § Coordinate Summer Training and Employment Program for Students (STEPS) in order to assist youth with disabilities attain WEX and job placement § Coordinate Annual Summer Youth Employment Program (SYEP) for over 200 youth yearly § Design participant and the employer contracts for WEX activities § Train Case Managers on co-enrollment, ITA, and On-the- job- training (OJT) 2 | Page Bouakhay Phongboupha
§ Communicate directly and regularly with team members, outside agencies and services to coordinate and collaborate services § Monitor report activities to insure enrolled clients are effective based on WIOA guidelines EMPLOYMENT PROGRAM SPECIALIST I/II § Develop working relationships with employers, educators, economic developers, local elected officials, and representatives from other community-based organizations. § Establish professional relationships with business and industry from prioritized industry sectors, serve as primary point of contact and support for local businesses § Attend meetings, conferences, and seminars as requested § Supervise Interns and lead employment workshops § Maintain participant case files, to include: documentation of services provided, outcomes, educational scores, certificates, OJT and Work Experience contracts, timesheets, documented contacts with participant and employers, and an employment plan developed in conjunction with participant and signed by participant and Workforce Development Specialist Experience with online system, CalJOBS and GAIN assessment § Attend Richmond Mayor’s Business Roundtable quarterly discussion § Collaborate with training providers § Collaborate with Businesses, Mayor’s office, economic development departments within the City § Market workforce programs and services to partners, Community Based Organizations, employers, job seekers and businesses on behalf of RichmondWORKS § Coordinate business services/on-the-job training opportunity with job seekers and employers § Maintain and collaborate professional working relationships with partners, employers, businesses, clients, job seekers, public and staff to identify and assist with their needs, including information, referral, resources, and job placement PROGRAM COORDINATOR/ OFFICE OF CRIMINAL JUSTICE PROJECT (OCJP) § Supervise and train over 40 line staff and 5 lead staff by articulating expectations, displaying model behavior, maintaining open lines of communication and being clear about roles and relationships § Conduct and administer fiscal operations, plan budgets, authorize expenditures, establish rates for services § Establish work schedules and assignments using Excel, Dropbox, Cozi, and When to Work programs § Review leave request, time sheets, work charts to detect and reconcile payroll discrepancies § Maintain communication between Regional Center of the East Bay, case manager, line staff, and department heads by attending quarterly meetings and coordinating interdepartmental functioning § Implement program and services in Supportive Living Services, including personnel administration, training, and coordination of line staff § Conduct recruitment, hiring, terminate and training of personnel § Resolve escalated client issues and complaints § Establish staffs work schedules and assignments according to workload and equipment availability. § Monitor and review program to ensure schedules are met, guidelines are adhered to, and performances are of adequate quality § Individual and family therapy, community outreach, and referral to appropriate resources SENIOR MENTAL HEALTH SPECIALIST/ DOMESTIC VIOLENCE CASE WORKER/PEER COUNSELOR § Plan and implement substance abuse treatment and prevention programs § Assess patients' mental status through interviews and observations, develop treatment plans; team debriefing, make referrals to appropriate services § Case assessment and ongoing case management for youth and adult mental health patients at outpatient clinic § Coordinate care with psychiatrists for medication evaluation and resources to maintain quality of care 3 | Page Bouakhay Phongboupha
§ Link clients with community resources and provide a continuum of support § Provide community outreach, individual, family and group therapy, crisis intervention § Advocate and collaborate with inter-agency liaisons and county social workers to coordinate multidisciplinary team meetings, court accompaniments, on-site support, police stations, and community § Provide culture-competency training to police department, professional providers, community, and religious leaders § Maintain written records, case notes, and patient interactions § Facilitate Child of Domestic Violence and Perpetrator group § Answer crisis calls, crisis intervention, safety plan, advocate for victim of violence, translate as needed § Coordinate with Contra Costa County Alcohol and other Drugs Division, school administrators, social services, and other community-based service providers § Facilitate weekly treatment groups and psycho-education to youth and family, conduct parenting education EMPLOYMENT HISTORY City of Richmond, E&T, YouthWORKS/ RichmondWORKS Jun 2008-Present STAND! Against Domestic Violence, Concord, CA Aug ’04- Dec ‘08 Asian Pacific Psychological Services, Oakland, San Pablo, Richmond, CA Nov’97 -Jan.’04 Asian Community Mental Health Services Jun’95- Oct. 97 San Francisco State University, Student Outreach Services, SF, CA Aug. ‘92-Jun ’94 VOLUNTEER EXPERIENCE Community Council Member, Family law Justice, Richmond, CA Sept. ’15-Present President, Lao Khmu Women Association of the Bay Area Jan.2019- Present Treasure/ Board Member, Khmu National Federation June ’03- Present EDUCATION Psychology Contra Costa College Jun ’03- Jun ‘04 Psychology San Francisco State University 1991-1994 Global Career Development Facilitator Certified (GCDF) EDD Oct ’12-May’13 COMPUTER/PROGRAM § Windows, Excel, and Microsoft Word, Outlook, PowerPoint based computer application and database management § CalJOBS/Workforce Innovation and Opportunity Act (WIOA) Regulations AWARD § City of Richmond Employee of the Year (2012, 2013 & 2014) § "People who make a difference" given by the Board of Supervisors and Alcohol and Other Drugs Advisory Board of Contra Costa County (May 15, 2001) § Presentation on “Refugee” for South Korea Government officials, scholars, and Professionals with The United States Embassy (May 2015) Reference available upon request MONICA CASTRILLO 1459 Hutchinson Court | Pinole, CA 94564 | 510-734-7088 c | [email protected] OBJECTIVE: Employment Program Specialist II for RichmondWORKS SUMMARY OF HIGHLIGHTS Career Counseling | Policy/Procedure Development | Recruitment | Training Workforce Planning | Employee/Labor Relations | Spanish Facilitator | Workshops Job/Task Analysis | Case Management | State/Federal Compliance | Job Placement RELEVANT PROFESSIONAL EXPERIENCE Career Counseling • Results driven Workforce Professional with 14 years experience in vocational, academic career counseling, providing advice and guidance on career pathways with individuals from diverse socio-economic groups who have multiple barriers to employment, developing jobs with a variety of industries • Administered and interpreted assessments to assist clients in identifying career interests, skills and values • Developed individual educational/employment plans, identify and arrange participant support services, and make appropriate agency referrals, as necessary • Coached clients individually and in groups in developing, executing and problem-solving strategies toward skill achievement, employment preparation, job placement, retention, and career advancement. • Performed a variety of analytical tasks in developing job postings, screening/selecting resumes, interviewing/testing applicants, evaluating skills, classification, labor market information and compensation • Interpreted, and implemented state/federal labor/union contract regulations, principles and requirements, such as Department of Labor (DOL), Workforce Investment Act (WIA), Memorandum of Understanding (MOU), Equal Employment Opportunity (EEO), and Occupational Safety & Health Administration (OSHA), with facilitation of understanding. Training • Developed training plans, negotiated and monitored training provider contracts in a variety of vocational trainings approved by the State of California from the Eligible Training Providers List • Collaborated with Kaiser Permanente School of Allied Health Sciences (KPSAHS) to prepare students for careers in Sonography, Radiation Therapy, Nuclear Medicine and Phlebotomy; counsel clients regarding college pre-requisites and requirements for each specific program • Monitored training performance from start date to finish date, obtaining direct reports from the instructors, program coordinator and funding department guaranteeing compliance is in line with all State and federal regulations. • Developed “On-the-Job Training (OJT)” contracts with a broad range of industries and occupations in utility, logistic, transportation, construction, medical, telecommunication, financial and many more. • Managed on average 80 – 90 vocational and OJT training contracts with successful completion of program, skill development/upgrade, and 95% employment placement where participants advance their careers, ensure job security and improve the quality of job performance. Business Writing • Provided consultation to managers to ensure that program goals were met, analyzed existing operations and implemented strategies, processes and technologies to improve departmental productivity and efficiency • Streamlined the process of client intakes, implementing One on One Counseling sessions, improving federal programmatic services, document case management, secure confidential documents and provided tracking reports • Developed and facilitated workshops, such as Job Search Strategies, Resume Writing and Interviewing Techniques and provided education on Workforce Investment Act Program policies and requirements • Developed a strategic Membership Orientation process for English and Spanish speakers designed to promote the understanding of One Stop Career Center policies, and conducted surveys • Directed and monitored the work flow of support staff and new hires to ensure accuracy, responded to internal and external requests / inquiries and resolved complaints in an efficient and timely manner • Proficient in MS Word, Excel, PowerPoint, Outlook, workforce data management system, Virtual One Stop (VOS) and a variety of career assessment tools.
MONICA CASTRILLO 1459 Hutchinson Court • Pinole, CA 94564 • 510-734-7088 c • [email protected] RELEVANT EMPLOYMENT EXPERIENCES Employment Program Specialist I/II RichmondWORKS Richmond, CA 2007 – present Director Something More Childcare Pinole, CA 1999 - 2007 Preschool Teacher Hope Lutheran Preschool El Sobrante, CA 1994 - 1996 Group Benefits Specialist CIGNA Corporation S.F., CA 1991 – 1993 EDUCATION & CERTIFICATES Human Resource Management Certificate Program California State University, East Bay (in progress) Hayward, CA 2015 Industrial Organizational Psychology, B.S. California State University, East Bay Hayward, CA 2013 Global Career Developer Facilitator Certificate #10236 Center for Credentialing and Education, Inc. 2009 Early Childhood Education, Certificate Contra Costa College San Pablo, CA 1993 Business Administration, A.S. City College of San Francisco San Francisco, CA 1987 PROFESSIONAL DEVELOPMENTS Clean Slate Training 2013 East Bay Community Law Center Richmond Leadership Program Richmond Chamber of Commerce 2011 Sustainable Solutions to Homelessness Saffron Strand, Inc. 2011 Employment Development Department Workforce Services Division Quick Fixes for Frontline Staff 2010 Job Development 9-1-1 2009 Counseling Tool Kit 2008 “That’s Not My Job”! Customer Service 2007 Lorena Rodriguez
Richmond, CA (510)815-1576
E-mail: [email protected]
Employment Program Case Manager
IDGHLIGHT OF QUALIFICATIONS
• Flexible and ability to wear different "hats" on short notice • Strong and polished interpersonal, written, and oral communication skills • Creative, strategic, and analytical thinker with the ability to manage multiple projects • Experience in developing and managing, hiring and training, supervising and assessing personnel • Experience with Community Resources, Businesses Services, counseling/social work practices with high-risk populations
• Experience with Workforce Innovation and Opportunity Act (WIOA) Regulations • Knowledge of Microsoft Office and Windows based computer application and database management
• Experience with online system, Ca!JOBS and GAIN assessment • Able to work with a variety of populations, include AB109, veterans, adult, and dislocated worker • Ability to work in a variety of settings such as culturally diverse families/communities /culturally sensitive and appropriate
• Proven ability to handle crisis situations, mediate, and problem solve • Able to work independently or in team, manage high stress situations, reliable, excellent people skills
• Bilingual abilities in English and Spanish
PROFESSIONAL EXPERIENCE
EMPLOYMENT SPECIALIST - Richmond WORKS Employment & Training Department • Supervise Interns and Lead Employment Workshops
• Conduct Job Expo/Fair for employers and job seekers
• Provide Coordination for Business Services/On-the-Job trainingopportunity to job seekers and employers
• Accelerating Careers thru Essential Skills (ACES) Counselor • Maintain and collaborate professional working relationships with partners, employers, businesses, clients, job seekers, public and staff to identity and assist with their needs, including information, referral, resources, and job placement
• Interview potential clients, assess eligibility for specific employment, and training programs; recommends program participation and/or refers them to an appropriate community resource if possible
• Follow-up on program participants to ascertain current employment status and program success • Maintain accurate records and files; input client information into Ca!JOBS • Conducting Rapid Response meetings and presentations
Highlights of Qualifications:
Emmanuel Njome
(jnya55 @hotmail.com)
Cell: (707) 410- 7416
Wrote and implemented policies and procedures for grant funded contract projects. Proven ability to successfully supervise, manage large and small multip le projects including handling many deta ils simultaneous ly. Over ten years in administration and managemen t with the ability to interpret complex government regulations. Prepared training manuals and delivered effective training workshops; developed, implemented and monitored effective operating procedures for complying with county, state and federal regulations, as well as monitored performance measurement in relation to goals for grant -funded projects.
Professional Experience
City of Richmond, Employment&: Training Richmond, CA
January 2000- Present
J ob Developer
• Develop significant changes in the way of structu ring and creating new employment opportunities for participants, as well as improving the delivery of service and operation. • Create a data base of over 250 skilled and unskilled RichmondWork s particip ants in construct ion.
• Place over 200 RichmondWorks participants in the building construction trade including subsidized and unsub sidized employment.
• Conduc t pre -employment workshops in interviewing and resume writ ing skills, labor market information, networking, and enhancing client's capac ity to move toward self-su fficiency.
Business Services Represent ative
• Communicate, negotiate and inform employers about resources and services available to them through the WIOA program such as Tax hiring incentives. • Represent the One-Stop Career Center in building long-term partnership with businesses. • Assist businesses in screening and assessing participants for employment and OJT training. • Serve as an internal champion for businesses by assessing workforce needs and providing quality labor market information, rapid response, and outplacement services to businesses that are facing lay off.
• Respons ible for implementing and monitoring the city's first source hiring ordinance by working with developers, contractors and union s in hiring/training Richmond 's reside nts in the constr uction industry.
• Conduct audit on training providers that serves Richmond works participants in accordance with state regulations and procedures
Employment Program Specialist ll
• Serve 125 disloca ted workers in intake, assessment and WIOA training . • Plan, organize and implement employment and training workshops for specific target groups and/or of specific time duration.
• Confer with and work closely with program participants to solve problems and ensure that program requirements are met.
• Maintain database and files to track and report on statu s of grants and contracts. • Follow-up on program participants at specified intervals to ascertain current employment status and program success.
East Bay Conservation Corp/Alameda County Public Works Intern ship Program, Hayward , CA March 1998- Januar y 2000
Program Supervisor
• Oversee the super vision of 10 EBCC interns work ing at Alameda County Public Works. • Monitored worksite to ensure quality training and performed quarterly evaluation . • Updated existing policies and procedures to implement the agency internship contract goals and objectives.
• Directed and administered the implementation of the agency intern ship guid elines policies and procedure s for each departm ent.
• Served as the liaison to East Bay Conservation Corp and Alameda County Publi c Works Agency in coordinating the program contract goals and objectives. • Placed intern s in permanent full, time positions after a year of interning at Alameda County Public Works Agency.
East Bay Conservation Corps Oakland, CA
March 1993 - March 1998
Recycling Supervisor
• Provided supervisio n for 7 staff and prepared quarterly budget report . • Assisted in writing the State Department of Conservation Recycling grant of $1.5m • Formed partnership with public, private and non,profit organizati ons to increased recycling collection , trained and hired EBCC's interns, and decreased EBCC's reliance on Doc. grant. • Increased recycling revenue by 10% each year for placement of intern s. • Evaluated interns work performance and worksite to ensure qualit y training and facilitated necessary improvements.
• Assessed personnel issues facing the department and possible solutions. Specific areas of concerns includ ed: interns development and training opportunities, performan ce measurement standards and staffing allocation.
City Manager's Office, Richmond, CA
September 1990 - March 1993
Environmental Projects Coordinator
• Planned, coordinated and implemented the City's commercial and residential waste reduction and recycling activities including program design, public outreach, as well as monitoring and providing technical assistance .
• Instru menta l in researching and securing a $30,000 recycling grant from the State Department of Conservation for a plastic recycling project.
• Collaborated with the Contra Costa County Recycling Managers in reviewing, analyzing and dra fting response to legislative initiative as proposed by the Stat e and County to reduce waste by 25 percen t.
• Developed, designed and updat ed educationa l and promotiona l literatur e on the City's source redu ction and hazardou s waste program.
• Established the City's Recycling Advisory Commit tee and served as primary sta ff and Vice Chairperson, with the responsibilities of planning innovative ways in dealing with recycling issues, setting the Commit tee's agenda and presenting updated information on the City's recycling program.
Education
M. P. A., Public Administration , California State University Hayward, CA B. A., Liberal Arts, Macalester College, Saint , Paul, MN Special Qualification s
+ Certified Global Career Facilitator (Rutgers, The State University of New Jersey, Cent er for W orkforce Development)
+ Obta ined NASD Series 6 &: 63 License
• • •