April 18, 2023
Public Works
DATE: April 18, 2023
TO: Mayor Martinez and Members of the City Council
FROM:
Daniel Chavarria, Public Works Director
Wendy Wellbrock, Senior Civil Engineer
Subject:
Pogo Park Contract Amendment #1 for Greening the
Yellow Brick Road Contract
FINANCIAL IMPACT: The proposed expenditure of $1,466,069 will be included in the proposed Department of Public Works CIP budgets
in Fiscal Years 2023-2024 and 2024-2025. The Clean
California grant will be used to fund the construction of the Yellow Brick Road-Clean Green and Beautiful phase.
Account String: 15436431-400708-23032
PREVIOUS COUNCIL
ACTION:
October 19, 2021- Contract Approval
STATEMENT OF THE
ISSUE:
The City Council approved a sole-source contract with
Pogo Park for $1,257,950 on October 19, 2022, for the
Greening Yellow Brick Road project. City staff is now
seeking approval of a contract amendment for
$1,466,069 with Pogo Park for the construction of the
Clean Green and Beautiful phase of the Greening Yellow
Brick Road project.
RECOMMENDED ACTION:
APPROVE a first contract amendment in the amount of
$1,466,069, with Pogo Park for the construction of the
Clean Green and Beautiful phase of the Greening Yellow
Brick Road project, for a total amount not to exceed
$2,724,019 - Public Works Department (Daniel Chavarria
510-620-5478/Wendy Wellbrock 510-307-8108).
AGENDA
REPORT
April 18, 2023
DISCUSSION:
The Yellow Brick Road project is a community-driven effort to provide safe walking and bicycling routes for Iron Triangle Neighborhood residents. On October 19, 2021, City Council approved a sole-source for the Greening the Yellow Brick Road contract (see Resolution 122-21). The proposed amendment is for the beautification and safety phase of the project.
The concept was developed by local youth and is being championed by Pogo Park, a local non-profit that hires, trains, and provides opportunities to Iron Triangle Neighborhood residents. The project includes pedestrian improvements, bicycle improvements, traffic safety improvements, enhancing landscaping, and increasing the tree canopy. Pogo Park completed, and the City submitted, a grant application to the California Department of Transportation Clean California grant for Greening the Yellow Brick Road-Clean Green and Beautiful project. Section 1.6 Sub-Applicant Information and Section A.1 Project Location and Description of the grant application named Pogo Park as a project partner and stated grant funds would be utilized to hire Pogo Park for a portion of the project. Pogo Park’s unique model directs grant funds into the community to hire, train, and empower residents to do a significant portion of the work themselves and awards contracts and procures materials locally from Richmond businesses. The grant was awarded, and the project was designed and is currently in construction.
The current construction project includes federal Active Transportation Program (ATP) grant funds, local Environmental & Community Investment Agreement (ECIA) funds, state Urban Greening Program funds as well as California Department of Transportation Clean California grant funds. The Clean California grant is for various clean, safety, and beautification elements of the project, including lighting, public art, existing calming circles, entry markers, pedestal route markers with sculpture, decorative treatment on raised intersections and bricks stenciled on Yellow Brick Road route, signage, dog waste stations, benches, waste receptacles, landscaping, tree planting, and tree establishment and maintenance.
The original sole-source contract with Pogo Park for the Yellow Brick Road Project was approved for $1,257,950. City staff is now recommending approval of a first contract amendment with Pogo Park, in the amount of $1,466,069, to address funding shortages of the project, for a total contract amount not to exceed $2,724,019. The funding shortages are a result of design concept construction costs which escalated 30 percent during the design phase resulting on downscaling the projects for the construction phase to meet the original budgets. The City, in partnership with Pogo Park, looked for additional funding to complete the beautification elements which are now the source of the contract amendment funded by the recently awarded Clean California grant. The proposed work conforms to the Yellow Brick Road Clean Green and Beautiful project grant scope of work and is reimbursable under the grant.
April 18, 2023
California Environmental Quality Act (CEQA) Documents
The proposed project was determined to be categorically exempt per CEQA Guidelines Section 15301 (c), Existing Facilities, Existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities where the project involves negligible or no expansion of an existing use.
DOCUMENTS ATTACHED:
Attachment 1 – First Amendment Original Contract
Attachment 2 – Original Contract