April 18, 2023
Public Works
DATE: April 18, 2023
TO: Mayor Martinez and Members of the City Council
FROM:
Daniel Chavarria, PE, Director of Public Works
Dee Karnes, Fleet Maintenance Superintendent
Subject:
Purchase of Four Police Motorcycles
FINANCIAL IMPACT: The funds are available in the Public Works Fleet Maintenance Capital Improvement Projects Fiscal Year
2022-2023 budget (50336031-400705-03B04).
PREVIOUS COUNCIL
ACTION:
N/A
STATEMENT OF THE
ISSUE:
The Department of Public Works is requesting City
Council approval for the purchase of four replacement
motorcycles to be used by the Police Department.
RECOMMENDED ACTION:
APPROVE the purchase of four 2023 BMW R 1250 RT
motorcycles from Long Beach BMW, in an aggregate
amount not to exceed $160,000, including a contingency
of $10,158.44 – Public Works (Daniel Chavarria 510-620- 5478 / Dee Karnes 510-231-3044).
DISCUSSION:
The Fleet Maintenance division must replace four 2015 model year BMW motorcycles that have each met and exceeded their useful lifecycle of seven years. Three of the four motorcycles have been wrecked and are non-operable.
The new motorcycles will meet updated air emission standards and will be used by the Police Department’s Traffic division. The decision to replace a vehicle, including a motorcycle, is based on lifecycle and includes the age, mileage, and repair costs over AGENDA
REPORT
April 18, 2023
the life of the vehicle. The vehicle is then rated on a point system that is generated through an equipment replacement report. The highest number for each of these three factors is five for a total of 15 points.
Once a vehicle gets to a total of ten or higher points, it should be added to the replacement list. Fleet Maintenance does not currently maintain or service the BMW motorcycles; therefore, a mileage report is not available in our fleet software.
There are no BMW motorcycle dealerships in the City of Richmond. The Finance department has approved this purchase in compliance with the Richmond Municipal Code, Section 2.52.320 Piggyback procurement. This allows for a “piggyback” purchase using another agency’s purchase contract if it is in the best interest of the City.
Based on the Los Angeles County Sheriff’s purchase order 22009476-1, Public Works staff is recommending the purchase of four (4) BMW motorcycles from Long Beach BMW Motorcycles in the amount of $149,841.56. A contingency of $10,158.44 has been added to the quoted price, for an aggregate purchase of $160,000, to allow for any change orders and/or price changes at the time of delivery.
DOCUMENTS ATTACHED:
Attachment 1 – Quote 1001
Attachment 2 – Los Angeles County Sheriff Purchase Order 22009476-1