COMMUNITY DEVELOPMENT DEPARTMENT
450 CIVIC CENTER PLAZA, RICHMOND, CA 94804 Telephone: (510) 620-6706 Fax: (510) 620-6858
MEMORANDUM
DATE: MARCH 28, 2023
TO: MAYOR MARTINEZ AND MEMBERS OF THE CITY COUNCIL
FROM: LINA VELASCO, DIRECTOR OF COMMUNITY DEVELOPMENT
JESUS MORALES, HOUSING MANAGER
RE: PURCHASE OF K-RAILS FOR THE CASTRO ENCAMPMENT
On January 18, 2023, the Community Development Department and Public Works solicited a Request for Quotes (RFQ) for the purchase of K-rails with Gawk Screens for a temporary detour of the San Francisco Bay Trail to be able to enclose the Castro encampment with fencing while its resolved. The new Bay Trail detour will run alongside the encampment along Castro Street. The RFQ was sent to three vendors via email as an informal solicitation.
48Barriers is being recommended for approval since they are the only vendor who is able to provide the product being requested, which is the K-rails with a Gawk Screen.
Request for Quotes sent to the following vendors:
VENDOR CONTACT
QUOTE
First Vanguard Rentals
and Sales, Inc.
1229 Western St., Suite 2
Fairfield, CA 94533
(707) 673-2165
www.lstvg.com
$34,808.16
Statewide Traffic Safety &
Signs
130 Grobric Court
Fairfield, CA 94534
www.statewidesafety.com
$38,038.55
48Barriers www.48barriers.com
417-670-1190
$35,765.00
The K-rails and Gawk screens are needed to allow for a temporary detour of the San Francisco Bay Trail that traversing the Castro encampment to run along the Castro Street frontage, while the encampment is being resolved.
Quote
Date
1/18/2023
Quote #
Q23-275
Billing Address
City of Richmond CA
Carlos Castro
Shipping Address
Richmond, CA
Terms Prepaid Rep KCL
Total
48barriers.com 417-670-1190
* Quote Subject to Change *
All quotes provided are for PURCHASE only. RENTAL quotes will be clearly stated. Final Price does not include Truck Ordered-Not Used (TONU), layover or detention fees that may arise in our attempt to deliver. Last minute cancellations may also incur fees.
Bin Blocks and Used Barriers are sold 'As-Is' with no guarantee regarding condition. Item photos are representative of style and dimensions but do not reflect the exact appearance of all inventory.
Quote subject to 48 Barriers
Terms and Conditions.
Item Description Qty Cost Total
242-20S NEW 20'L x 24"W x 32"H K-Rail Concrete
K-Rail, Meets Caltrans specs, Painted White,
Includes Connection Pins, Gawk Screen Holes,
Approx. 8,000 lbs per barrier. 6/load.
23 1,075.00 24,725.00T
242-GS Used (Almost New) Gawk Screen for K-Rail,
Per LF
420 LF
420 12.00 5,040.00T
Shipping FB Delivery via Flatbed, Offloading Not Included -- Receiver must have equipment and operator at
time of delivery.
** Freight Quote Subject to Change at time of
delivery.
Delivery trucks must be unloaded within 1 hour
upon arrival or additional charges may be
incurred.
4 1,500.00 6,000.00T
Customer Self Assessed Tax 0.00% 0.00
$35,765.00
1-506589
Quote
Rent Date: 1/19/2023 3:20 PM
Due Date: 1/20/2023 3:20 PM
Return Date:
Order Terms: Net 30
PO #:
Job #:
Ship To: City of Richmond
Attn: Carlos Castro
Phone: (510) 231-3083
2700 Rydin Rd.
Richmond, CA 94804
Customer Information
Richmond, City of
450 Civic Center Plaza
Richmond, CA 94804
Ship VIA Customer Drivers License Work Phone # Cell Phone # Best Method (804) 646-6430
Customer # Authorized Contact Name Contact Phone # Sales Person Name Employee Name 522 Carlos Castro (510) 231-3083 Aaron Ferguson AaronF
Description Qty Out Qty. In Daily Weekly Monthly Per Unit Taxable Extended 20' CONCRETE BARRIER CT-NEW per LF 460.00 $48.00 $22080.00 Item ID: FVG / 1S-KR1:20CTNEW <<-- Sale -->>
SKU: 20CTNEW
Notes:
Includes Connecting Pins
Freight/Delivery, Per Truck 4.00 $600.00 $2400.00
Item ID: FVG / FREIGHT/SHIPPING <<-- Sale -->>
SKU: FREIGHTSHIPPING
Freight/Shipping is an
***ESTIMATE ONLY***
until order is placed
24" Glare Screen, Green w/ rails 420.00 $16.38 $6879.60 Item ID: FVG / NI-GE9:Misc.Sale <<-- Sale -->>
SKU: NIMisc.Sale
Notes:
Includes the following and all hardware needed.
Qty Description
46 10' Glare Screen Rails
368 24" Glare Screen Blades
138 TITEN 3/8 x 3 HIGH STRENGTH SCREW ANCHOR
138 FENDER WASHER 1/2 x 1-1/2 FOR ANCHOR
Freight/Shipping for Glare Screen 1.00 $625.00 $625.00
Item ID: FVG / FREIGHT/SHIPPING <<-- Sale -->>
SKU: FREIGHTSHIPPING
Freight/Shipping is an
***ESTIMATE ONLY***
until order is placed
Thank You For Your Business!
Revision: 1 Revised By: AaronF Printed: Thursday, January 19, 2023 3:45 PM Page 1 of 2 First Vanguard Rentals & Sales, Inc. 1-506589
Quote
Order Terms:
*CUSTOMER MUST CALL FIRST VANGUARD TO CALL EQUIPMENT OFF RENT WHEN FINISHED. EQUIPMENT WILL NOT BE OFF RENT UNTIL FIRST VANGUARD IS NOTIFIED.
*Preventive Maintenance (PM) charges apply when the equipment has been on continuous rental throughout an entire PM cycle. A PM cycle is 300 hours or more (of metered equipment) or 14 days or more (of non-metered equipment). *Due to the significant market volatility impacting raw materials and freight escalations, all quotes are valid for 14 calendar days. If corresponding order is placed beyond the 14 calendar days, prices may be subject to change.
*Lead times may vary based upon availability.
*Invoices are due NET 30 days. Past due accounts are subject to a monthly service charge of 1.5%. MasterCard, Visa, and Discovery credit cards are gladly accepted. (For remittance by credit card, a 3.0% transaction fee will be applied.)
X
Customer Signature
Customer Name (Printed) Date
HOURS:
Monday - Friday 7:30am - 4:00pm
Closed Saturdays and Sundays
Merchandise Sales: $31,984.60
Sub Total: $31,984.60
CA 9.75% Tax: $2,823.56
Order Total: $34,808.16
Amount Paid: $0.00
Amount Due: $34,808.16
Thank You For Your Business!
Revision: 1 Revised By: AaronF Printed: Thursday, January 19, 2023 3:45 PM Page 2 of 2 First Vanguard Rentals & Sales Inc – Customer Contract
For the purpose of this Rental Agreement, “Rental Center” shall mean Rental Center, its owners, officers, directors, shareholders, and employees, and “Customer” shall mean Customer, its agents, family members and/or employees In consideration of hiring of the rental equipment (herein “the rental equipment or equipment”) described on the front of this Rental Agreement it is agreed as follows:
1. INDEMNITY/HOLD HARMLESS. CUSTOMER WILL TAKE ALL NECESSARY PRECAUTIONS REGARDING THE EQUIPMENT RENTED, AND PROTECT ALL PERSONS AND PROPERTY FROM INJURY OR DAMAGE. CUSTOMER AGREES TO HOLD HARMLESS RENTAL CENTER FROM AND AGAINST ANY AND ALL LIABILITY, CLAIMS, JUDGMENTS, ATTORNEYS’ FEES AND COSTS, OF EVERY KIND AND
NATURE, INCLUDING, BUT NOT LIMITED, TO INJURIES OR DEATH TO PERSONS AND DAMAGE TO PROPERTY,ARISING OUT OF THE USE, MAINTENANCE, INSTRUCTION, OPERATION, POSSESSION,
OWNERSHIP OR RENTAL OF THE EQUIPMENT RENTED, HOWEVER CAUSED, EXCEPT CLAIMS OR LITIGATION ARISING THROUGH THE SOLE NEGLIGENCE OR WILLFUL MISCONDUCT OF RENTAL CENTER.
2. ASSUMPTION OF RISK/RELEASE-DISCHARGE OF LIABILITY. CUSTOMER IS FULLY AWARE AND ACKNOWLEDGES THERE IS A RISK OF INJURY OR DAMAGE ARISING OUT OF THE USE OR OPERATION OF THE EQUIPMENT RENTED HEREUNDER AND HEREBY ELECTS TO VOLUNTARILYENTER INTO THIS RENTAL AGREEMENT AND ASSUME ALL OF THE ABOVE RISKS OF INJURY OR DAMAGE.
CUSTOMER AGREES TO RELEASE AND DISCHARGE RENTAL CENTER FROM ANY AND ALL RESPONSIBILITY OR LIABILITY FROM SUCH INJURY OR DAMAGE ARISING OUT OF THE USE OR OPERATION OF THE EQUIPMENT; AND CUSTOMER FURTHER AGREES TO WAIVE, RELEASE AND DISCHARGE ANY AND ALL CLAIMS FOR INJURY OR DAMAGE AGAINST RENTAL CENTER WHICH CUSTOMER OTHERWISE MAY BE ENTITLED TO ASSERT.
3. OPERATORS. No operators are furnished, directly or indirectly with our equipment.
4. RECEIPT/INSPECTION OF EQUIPMENT. Customer hires the equipment on an “as is” basis. Customer acknowledges that he has, or will, personally inspect the equipment prior to its use and finds it suitable for customer’s needs. Customer acknowledges receipt of all items listed in this Rental Agreement and that the equipment is in good working order and repair and that Customer understands (without further instructions) its proper operation and use.
5. POSSESSION/TITLE. Customers right to possession of the equipment begins upon equipment leaving Rental Center and terminates on the Agreed Return Date indicated on the front of this Rental Agreement. Retention of possession after this date constitutes a material breach of this Rental Agreement. Time is of the essence of this Rental Agreement. Any extension of this Rental Agreement must be agreed upon in writing. Title to the equipment is and shall remain in Rental Center. Customer hereby agrees to indemnify, defend and hold Rental Center harmless from any and all claims and costs arising from such retaking and/or levy. If equipment are levied upon, Customer shall notify Rental Center immediately. Rental Center will utilize its reasonable efforts to deliver and retrieve rental items from locations determined solely by Customer; accordingly, Customer assumes sole risk and liability for any personal or property damage occurring at such locations.
6. RENTAL PERIOD/RATE/PAYMENT.Rental period is for a maximum of twenty-four (24) hours unless a longer term is specified in the Rental Agreement Agreed Return Date on the front of this Rental Agreement. Rental rates are based upon single shift usage (eight hours per day, five days per week). If Customer makes greater use of the equipment, it is agreed that the additional usage will be charged. Rental charges begin immediately upon equipment leaving Rental Center. Rental charges end upon return of the equipment to Rental Center in an acceptable condition. No allowance will be made for Saturdays, Sundays, Holidays, or time in transit, nor for any period of time the equipment may not be in actual use while in Customer’s possession. If the equipment is returned prior to the end of the minimum rental period, the rental due shall be for the entire minimum rental period. Rental Center may terminate rental at anytime and retake the equipment without further notice in case of violation by Customer of any terms or conditions of this Rental Agreement. Customer agrees to pay a monthly service charge on all unpaid balances. Customer agrees to pay Rental Center a fee (which may go to Rental Center’s general revenue and be utilized by Rental Center to pay its environmental expenses and costs of compliance with environmental laws) for environmental compliance. Customer agrees not to use equipment in violation of environmental laws.
7. ORDINARY WEAR AND TEAR. Customer shall be responsible for all damage not caused from ordinary wear and tear. “Ordinary wear and tear” shall mean only the normal deterioration of the rental equipment caused by ordinary, reasonable and proper use of the equipment. Customer responsible for all tire damage. Damage which is not “ordinary wear and tear” includes, but is not limited to: damage due to overturning, overloading or exceeding rated capacities; breakage; improper use; abuse; lack of cleaning; dirtying of equipment by paint, mud, plaster, concrete, resin or any other material. A cleaning charge will be made on equipment returned unclean.
8. COMPLIANCE WITH LAWS/USE OF EQUIPMENT. Customer agrees not to use or allow anyone to use the equipment for any illegal purpose or in any illegal manner or in an unsafe manner. Customer agrees at his sole cost and expense to comply with all municipal, county, state and federal laws, ordinances and regulations which may apply to the use of the equipment during the rental period. Customer further agrees to pay all licenses, fines, fees, permits, or taxes arising from his use of the equipment, including any subsequently determined to be due. Customer shall not allow any person who is not qualified and who has not received and understands safety and operating instructions and who does not utilize all safety equipment required, to operate the equipment or use the equipment. Customer shall not allow any person to use or operate the equipment when it is in need of repair or when it is in an unsafe condition or situation; modify, misuse, harm or abuse the equipment; permit any repairs to the equipment without Rental Center’s prior written permission; or, allow a lien to be placed upon the equipment. Customer agrees to check filters, oil, fluid levels, air pressure, clean and visually inspect the equipment at least daily and to immediately discontinue use and notify Rental Center when equipment is found to need repair or maintenance or is not properly functioning. Customer acknowledges that Rental Center has no responsibility to inspect the equipment while it is in Customer’s possession.
9. RETURN OF EQUIPMENT. Customer agrees to return to Rental Center the equipment in as good condition as when received, by Rental Agreement Agreed Return Date. Customer shall be liable for all damages (up to the full replacement cost of the equipment and loss of rental revenue)to or loss to the equipment and liability incurred prior to equipment’s return to Rental Center. Customer shall be responsible for all costs incurred by Rental Center recovering and returning damaged equipment to Rental Center’s premises. If equipment is to be “picked-up” by Rental Center, Customer agrees to provide a secure storage location and Customer accepts all risk including damage to and liability relative to equipment for a period of time until the equipment is picked-up by Rental Center.
10. DISCLAIMER OF WARRANTIES. Rental Center makes no warranty of merchantability or fitness for any particular use or purpose, either express or implied. There is no warranty or representation that the equipment is fit for Customer’s particular intended use, or that it is free of latent defects. Rental Center shall not be responsible to Customer or any third party for any loss, damage or injury resulting from, or in any way attributable to the operation of, use of, or any failure of the equipment. Rental Center shall not be responsible for any defect or failure unknown to the Rental Center. Customer’s sole remedy for any failure of or defect in the equipment shall be termination of the rental charges at the time of failure provided that Customer notifies Rental Center immediately and in writing of such failure and returns the equipment to Rental Center within twenty-four (24) hours of such failure.
11. PURCHASE ORDERS. The use of Customer’s purchase order number on this Rental Agreement is for Customer’s convenience and identification only and does not bind Rental Center.
12. SUBLETTING/LOCATION OF EQUIPMENT. Customer agrees not to sublet, loan or assign the equipment. Customer shall not move the equipment from the address at which Customer represented it was to be used.
13. DEFAULT.Should Customer in any way fail to observe or comply with any provision of this Rental Agreement, Rental Center may, at its sole option, terminate this Rtal Agreement, retake the equipment, declare any charges due and payable and initiate legal process to recover monies owed, and/or, pursue any other legal rights and remedies available to Rental Center. Exercise of any remedy available to Rental Center shall not constitute an election of remedies or a waiver of any additional remedies to which Rental Center may be entitled.
14. RETAKING OF EQUIPMENT. If for any reason it becomes necessary for Rental Center to retake the equipment, Customer authorizes Rental Center to retake the equipment without further notice or further legal process and agrees that Rental Center shall not be liable for any claims for damage or trespass arising out of the removal of the equipment.
15. LEGAL FEES. In the event an attorney is retained to enforce any provision (including collection costs) of this Rental Agreement, the prevailing party in the dispute shall be entitled to recover reasonable attorney’s fees and court costs in such action, or proceeding, in an amount to be determined by the court.
16. NOTICE OF NON-WAIVER/SEVERABILITY.Any failure of Rental Center to insist upon strict performance by Customer as regards any provision of this Rental Agreement shall not be interpreted as a waiver of Rental Center’s right to demand strict compliance with all other provisions of this Rental Agreement against Customer or any other person. The provisions of this Rental Agreement shall be severable so that the unenforceability, invalidity or waiver of any provision shall not effect any other provision.
17. INSURANCE. Customer shall maintain in full force and effect during the term of this Agreement separate General Liability and Automobile Liability insurance policies with coverage limits for bodily injury, including death, personal injury and/or property damage that will respond as primary coverage for Customer’s liability and all obligations outlined under this Agreement. In addition to the foregoing, Customer shall maintain Property Insurance in an amount adequate to cover any loss and/or damage to the equipment, up to full replacement cost. Customer shall furnish Rental Center with a Certificate of Insurance evidencing the foregoing insurance requirements and naming Rental Center as an additional insured. For all vehicle rentals, customer shall ensure any driver / operator maintains a valid driver's license for the duration of the rental.
18. M I SCELLANEOUS.
A. This Rental Agreement may be executed or delivered by facsimile or e-mail. If this Rental Agreement is executed or delivered by facsimile or e-mail, Customer acknowledges receipt of a completed Rental Agreement and agrees to all of the terms and conditions of such Rental Agreement.
B. Before digging, it is the sole responsibility of the Customer to follow the requirements of the regional notification center law pursuant to Article 2 (commencing with Section 4216) of Chapter 3.1 of Division 5 of Title 1 of the Government Code. By signing this Rental Agreement, the Customer accepts all liabilities and responsibilities contained in the regional notification center law.
C. Customer authorizes and instructs Rental Center to complete Customer’s “blank/open check” and to “fill-in” the amount of all charges.
D. Customer authorizes Rental Center to submit all Customer charges to Customer’s credit card account.
E. WARNING: THIS PRODUCT CONTAINS OR PRODUCES ONE OR MORE CHEMICALS KNOWN TO THE STATEOF CALIFORNIA TO CAUSE CANCER AND BIRTH DEFECTS (OR OTHER REPRODUCTIVE HARM).
F. Customer acknowledges that it is a violation and Customer assumes potential civil liability of section 4442 or 4443 to use or operate an internal combustion engine on any forest, brush, or grass-covered land unless the engine is equipped with a spark arrestor.
G. Customer responsible to comply with Fugitive Dust Provisions of Air Quality Management Districts. Customer responsible for all requirements of State Air Resources Board and local Air Quality Management Districts including, but, not limited to recordkeeping, providing notification of use, permits and registrations.
H. Customer is fully aware and acknowledges that the terms and conditions of this Rental Agreement shall apply to all subsequent rentals by Customer. Customer further agrees that the Terms and Conditions of this Agreement shall govern all future deliveries should Customer fail or be unable to sign the Rental Agreement at time of delivery.
I. Customer responsible for any damages due to digging, disturbing soil or earth, staking, post hole digging, augering, etc. Customer responsible for identifying and disclosing to Rental Center all underground obstacles.
Rental Center not responsible for damage to above or below ground obstacles.
J. WAIVER OF JURY TRIAL. THE PARTIES HEREBY WAIVE THEIR RESPECTIVE RIGHTS TO TRIAL BY JURY IN ANY ACTION OR PROCEEDING ARISING OUT OF THIS AGREEMENT.
Plasticade.com TF030, Rev. 1
Blade easily snaps
into Base Rail
22° angled blades reduce glare
• Reduces installation time!
- Unique “Snap in Place” design
∙ quick and easy installation and removal on-site
∙ limits worker exposure to dangerous work zones
• Reduces labor costs!
- No time-consuming preassembly needed
• Reduces transportation costs by 65% or more
- Fit over 3 miles of glare screen on one semi truck,
compared to 1 mile of competitor’s product
• Reduces storage space needed by 80% or more
- quick to disassemble and store
- compact stacking of rails and blades
• Blades are repositionable on-site for barrier wall relocation - only two blades need to be removed for relocation
- base rail remains in place
• Standard product is for use on left side of traffic
- can be provided for use on both left and right sides
• Rail mounts flush on barrier wall eliminating rail fractures • All polymer plastic
- no fiberglass splinters
- no rust
- durable and long lasting
• 6”W blades
- available in heights 18” to 24”, other heights upon request • 6”W rails
- available in various lengths up to 15’
Stacks compactly for transportation and storage
Vertical Blade and Rail System:
• Attach to existing barrier wall
• Reduce headlight glare from opposing traffic
• Curtail gawking in work zones
• Prevent pedestrians from crossing barrier
100 Howard Ave.
Des Plaines, IL 60018
phone (800) 772-0355
fax (847) 966-8074
Plasticade.com
MADE IN THE USA
Blades snap into rail.
Place notch in blade under lip in rail. Push down into slots. Push second notch under second rail lip. slots in rail
rail lip
Removal Tool
6”
Blade Dimensions
Rail Dimensions
6”
patents pending
Place removal tool near a
blade. Pull back on tool
and rail to release blade
from rail lip.
22º
Top down view
Rail
Blade
Fit 1 mile of glare screen on 5 pallets Takes a semi truck to hold only 1 mile of the competitor’s product
vs.
Assemble at job site in 37 seconds
Only 11 pieces to assemble!
Competitor’s must be preassembled in a warehouse
12’ barrier has 121 pieces to assemble
vs.
12’ Barrier Wall
Save Money
on Transportation!
Save Money
on Labor!