April 18, 2023
Public Works
DATE: April 18, 2023
TO: Mayor Martinez and Members of the City Council
FROM:
Daniel Chavarria, Director of Public Works
Robert Armijo, PE, Deputy Director of Public Works
Subject:
Contract Amendment #1 with Pro-Cal Lighting Inc. for the City Auditorium Main Lighting System Improvements
FINANCIAL IMPACT: The proposed additional expenditure of $350,000 will be funded from the fiscal year 2021-22 Public Works
Department CIP Budget. Account String: 20136031-
400708-CSA20.
PREVIOUS COUNCIL
ACTION:
November 2, 2022
STATEMENT OF THE
ISSUE:
Public Works staff is requesting authorization to amend the contract with Pro-Cal Lighting Inc. for City Auditorium Main Lighting System Improvements located at 403 Civic
Center Plaza, Richmond to include additional bid
alternates #1(24 Boxing Ring and Orchestra Pit Lighting features) and #2 (91 First Floor and Mezzanine Floor
Corridor Lighting lamps),
RECOMMENDED ACTION:
APPROVE a first contract amendment with Pro-Cal
Lighting Inc. for City Auditorium Main Lighting System
Improvements, in an amount of $350,000, for bid
alternates #1 (24 Boxing Ring and Orchestra Pit Lighting features) and #2 (91 First Floor and Mezzanine Floor
Corridor Lighting lamps), for a total contract not to
exceed $850,000 – Public Works (Daniel Chavarria 510-
620-5478 / Robert Armijo 510-620-5477).
DISCUSSION:
AGENDA
REPORT
April 18, 2023
Event organizers using the City’s Auditorium have identified lighting improvements as a key area requiring attention. On September 1, 2021, the City circulated an Invitation for Bids seeking contractors willing to undertake the construction of the City Auditorium’s Main Lighting System Improvements located at 403 Civic Center Plaza in Richmond (the "Project"). Pro-Cal Lighting Inc. submitted the lowest responsive bid and was determined to be responsible. The initial contract for replacing the Main Room lighting was awarded to Pro-Cal Lighting, Inc. in the amount of $500,000.
During the course of work, Public Works staff requested additions to the scope of work (Bid Alternates #1 and #2), including 24 Boxing Ring and Orchestra Pit Lighting features, and 91 First Floor and Mezzanine Floor Corridor Lighting lamps, respectively.
The total combined cost for Bid Alternates #1 and #2 is $348,845. City staff is proposing a contract amendment in the amount of $350,000, for a total new contract of $850,000.
The necessary funds were allocated in the fiscal year 2023-24 Public Works Department Capital Improvement Plan budget.
DOCUMENTS ATTACHED:
Attachment 1 - Original Construction Agreement
Attachment 2 - Amended Construction Agreement
Attachment 3 - Bid Alternates #1 and #2 Scope of Work
Attachment 4 - Bid Alternates #1 Cost
Attachment 5 - Bid Alternates #2 Cost