Richmond City Council
May 16, 2023

Printed 04/25/2023
PlanetBids, Inc.
1976
City of Richmond
Workforce Analysis, bidding on 03/17/2023 5:00 PM (PDT)

Printed 04/25/2023
PlanetBids, Inc.
1977
City of Richmond
Workforce Analysis, bidding on 03/17/2023 5:00 PM (PDT)

Printed 04/25/2023
PlanetBids, Inc.
1978
City of Richmond
Workforce Analysis, bidding on 03/17/2023 5:00 PM (PDT)

Printed 04/25/2023
PlanetBids, Inc.
1979
City of Richmond
Workforce Analysis, bidding on 03/17/2023 5:00 PM (PDT)

Printed 04/25/2023
PlanetBids, Inc.
1980
City of Richmond
Workforce Analysis, bidding on 03/17/2023 5:00 PM (PDT)

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PlanetBids, Inc.
1981
City of Richmond
Workforce Analysis, bidding on 03/17/2023 5:00 PM (PDT)

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PlanetBids, Inc.
1982
City of Richmond
Workforce Analysis, bidding on 03/17/2023 5:00 PM (PDT)

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PlanetBids, Inc.
1983
City of Richmond
Workforce Analysis, bidding on 03/17/2023 5:00 PM (PDT)

Printed 04/25/2023
PlanetBids, Inc.
1984
City of Richmond
Workforce Analysis, bidding on 03/17/2023 5:00 PM (PDT)

Printed 04/25/2023
PlanetBids, Inc.
1985
City of Richmond
Workforce Analysis, bidding on 03/17/2023 5:00 PM (PDT)

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PlanetBids, Inc.
1986
City of Richmond
Workforce Analysis, bidding on 03/17/2023 5:00 PM (PDT)

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PlanetBids, Inc.
1987
City of Richmond
Workforce Analysis, bidding on 03/17/2023 5:00 PM (PDT)

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PlanetBids, Inc.
1988
City of Richmond
Workforce Analysis, bidding on 03/17/2023 5:00 PM (PDT)

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PlanetBids, Inc.
1989
City of Richmond
Workforce Analysis, bidding on 03/17/2023 5:00 PM (PDT)

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PlanetBids, Inc.
1990
City of Richmond
Workforce Analysis, bidding on 03/17/2023 5:00 PM (PDT)

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PlanetBids, Inc.
1991
City of Richmond
Workforce Analysis, bidding on 03/17/2023 5:00 PM (PDT)

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PlanetBids, Inc.
1992
City of Richmond
Workforce Analysis, bidding on 03/17/2023 5:00 PM (PDT)

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PlanetBids, Inc.
1993
City of Richmond
Workforce Analysis, bidding on 03/17/2023 5:00 PM (PDT)

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PlanetBids, Inc.
1994
City of Richmond
Workforce Analysis, bidding on 03/17/2023 5:00 PM (PDT)

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PlanetBids, Inc.
1995
City of Richmond
Workforce Analysis, bidding on 03/17/2023 5:00 PM (PDT)

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PlanetBids, Inc.
1996
City of Richmond
Workforce Analysis, bidding on 03/17/2023 5:00 PM (PDT)

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PlanetBids, Inc.
1997
City of Richmond
Workforce Analysis, bidding on 03/17/2023 5:00 PM (PDT)

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PlanetBids, Inc.
1998
City of Richmond
Workforce Analysis, bidding on 03/17/2023 5:00 PM (PDT)

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PlanetBids, Inc.
1999
City of Richmond
Workforce Analysis, bidding on 03/17/2023 5:00 PM (PDT)

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PlanetBids, Inc.
2000
City of Richmond
Workforce Analysis, bidding on 03/17/2023 5:00 PM (PDT)

Printed 04/25/2023
PlanetBids, Inc.
2001
City of Richmond
Workforce Analysis, bidding on 03/17/2023 5:00 PM (PDT)

Printed 04/25/2023
PlanetBids, Inc.
2002
City of Richmond
Workforce Analysis, bidding on 03/17/2023 5:00 PM (PDT)

Printed 04/25/2023
PlanetBids, Inc.
2003
City of Richmond
Workforce Analysis, bidding on 03/17/2023 5:00 PM (PDT)

Printed 04/25/2023
PlanetBids, Inc.
2004
City of Richmond
Workforce Analysis, bidding on 03/17/2023 5:00 PM (PDT)

Printed 04/25/2023
PlanetBids, Inc.
2005
City of Richmond
Workforce Analysis, bidding on 03/17/2023 5:00 PM (PDT)

Printed 04/25/2023
PlanetBids, Inc.
2006
City of Richmond
Workforce Analysis, bidding on 03/17/2023 5:00 PM (PDT)

Printed 04/25/2023
PlanetBids, Inc.
2007
City of Richmond
Workforce Analysis, bidding on 03/17/2023 5:00 PM (PDT)

Printed 04/25/2023
PlanetBids, Inc.
2008
City of Richmond
Workforce Analysis, bidding on 03/17/2023 5:00 PM (PDT)

Printed 04/25/2023
PlanetBids, Inc.
2009
City of Richmond
Workforce Analysis, bidding on 03/17/2023 5:00 PM (PDT)

Printed 04/25/2023
PlanetBids, Inc.
2010
City of Richmond
Workforce Analysis, bidding on 03/17/2023 5:00 PM (PDT)

Printed 04/25/2023
PlanetBids, Inc.
2011
City of Richmond
Workforce Analysis, bidding on 03/17/2023 5:00 PM (PDT)

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PlanetBids, Inc.
2012
Workforce Analysis RFP

REQUEST FOR PROPOSAL RATING MATRIX
RFP Rating Matrix 4-11-23 Rater 1 Rater 2 Rater 3 Rater 4 TOTAL Koff & Associates 76 95 81 75 327
Raftelis 70 78 77 79 304
Interview Rating Matrix 4-24-23 Rater 1 Rater 2 Rater 3 Rater 4 TOTAL Koff & Associates 76 50 85 83 294
Raftelis 85 70 90 90 335
TOTAL SCORES Rater 1 Rater 2 Rater 3 Rater 4 TOTAL Rank Koff & Associates 152 145 166 158 621 2
Raftelis 155 148 167 169 639 1
2013

CITY OF RICHMOND

STANDARD CONTRACT
Department: Project Manager:

Project Manager E-mail: Project Manager Phone No:

PR No: Vendor No: P.O./Contract No:

Description of Services:

The parties to this STANDARD CONTRACT do mutually agree and promise as follows:

1. Parties. The parties to this Contract are the City of Richmond (herein referred to as the “City”) and the following named Contractor:

Company Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No: / Expiration Date:

A California [ ] corporation, [ ] limited liability corporation [ ] general partnership, [ ] limited partnership, [ ] individual, [ ] non-profit corporation, [ ] individual dba as [specify:] ,
[ ] other [specify:]

2. Term. The effective date of this Contract is and it
terminates unless terminated as provided herein.

3. Payment Limit. City’s total payments to Contractor under this Contract shall not exceed $ . City shall not pay for services that exceed
the Contract Payment Limit unless a contract amendment has been approved by the City Council or City Manager.

4. Contractor’s Obligations. Contractor shall provide those services and carry out that work described in the Service Plan (Exhibit A) which is attached hereto and is incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.

5. City's Obligations. City shall make to the Contractor those payments described in the Payment Provisions (Exhibit B) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.
2014

6. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C) which are attached hereto and are incorporated herein by reference.

7. General Conditions. This Contract is subject to the General Conditions (Exhibit D) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.

8. Special Conditions. This Contract is subject to the Special Conditions (Exhibit E) (if any) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. (Note:
other than Public Works contracts, the City will agree to Special Conditions only in unusual circumstances.)

9. Insurance Provisions. This Contract is subject to the Insurance Provisions (Exhibit F) which are attached hereto and are incorporated herein by reference.

10. Signatures. These signatures attest the parties' Contract hereto:

CITY OF RICHMOND CONTRACTOR:
a municipal corporation

By:
(* The Corporation Chairperson of the Board,
President or Vice President should sign below)

Title: By:

I hereby certify that this Contract Title:
has been approved by City Council.

Date Signed:

By:

City Clerk
(* The Corporation Chief Financial Officer,
Secretary or Assistant Secretary should sign below)
Approved as to form:

By:

By: Title:

City Attorney
Date Signed:

(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a corporation
or nonprofit organization, this Contract (1) must
be signed by (a) the Chairperson of the Board,
President or Vice-President and (b) the
Secretary any Assistant Secretary, the Chief
Financial Officer or any Assistant Treasurer.

LIST OF ATTACHMENTS:

Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Standard Contract/EJ/TE 9-26-07
2015
For the Contract between the City of
Richmond and

EXHIBIT A

SERVICE PLAN
Contractor shall, to the satisfaction of the , perform the following services and be compensated as outlined below:
2016
City of Richmond
Workforce Analysis
PROPOSAL / MARCH 17, 2023
Attachment A
2017
Table of
Contents
A. Respondent Cover Letter.............. 1
B. Background and Project Summary
Section ................................................ 3 C. Methodology Section .................... 4
D. Staffing and Timeline .................... 7
E. Firm Qualifications ........................ 8
F. Cost Information .......................... 11
G. Value Added Services................. 12
H. Respondent Assignment of SubContract ............................................ 13 I. Previous Contracts with the City of
Richmond.......................................... 14
J. Exceptions to this Request for
Proposals.......................................... 14
K. Statement of Impartiality and
Disclosure......................................... 16
Appendix A: Resumes ..................... 17
Appendix B: Required Form............ 39
Making our world better
The Raftelis Charitable Gift Fund
allocates profits, encourages
employee contributions, and
recognizes time to charitable
organizations that support:
• Access to clean water and
conservation
• Affordability
• Science, technology, and
leadership
Raftelis is investing in improved
telecommunication technologies
to reduce the firm’s number one
source of carbon emissions—
travel.

Diversity and inclusion are
an integral part of Raftelis’
core values.

We are committed to doing our
part to fight prejudice, racism,
and discrimination by becoming
more informed, disengaging with
business partners that do not
share this commitment, and
encouraging our employees to
use their skills to work toward a
more just society that has no
barriers to opportunity.
2018
RAFTELIS 1
445 S. Figueroa Street, Suite 1925, Los Angeles, CA 90071 | www.raftelis.com A. RESPONDENT COVER LETTER
March 17, 2023
Ms. Nickie Mastay, Deputy City Manager
City of Richmond
450 Civic Center Plaza
Richmond, CA 94804
Subject: Proposal for Workforce Analysis
Dear Ms. Mastay:

We are pleased to submit this proposal for a Workforce Analysis for the City of Richmond (City). Our focus has always been to help local government clients solve their financial, organizational, and technology challenges. We appreciate the opportunity to submit our proposal, which has been developed to provide the City with concise yet thorough information that introduces our approach to staffing analyses.

Raftelis was established in 1993 to provide financial and management consulting services of the highest quality to local governments and utilities and has been performing staffing and workload studies since 2010. The Raftelis brand strengthened with the 2020 acquisition of The Novak Consulting Group (TNCG), which deepens our management consulting expertise specific to local governments. We believe our firm offers the City several distinct advantages:
• A workable and insightful approach: Our team’s approach specifically addresses the City’s needs and will help develop a best practice-level plan to align staffing in City departments with current and projected future workload needs. The City’s desire for gained organizational/operational efficiencies and effectiveness is the exact type of consulting work our firm performs.
• An experienced team who knows challenges and opportunities faced by local governments: We are skilled professionals with direct experience in all facets of local government and utility operations. We work solely for local governments and utilities, and many of our team members were local government leaders in some of the best organizations across the country. Our team members understand what is 2019
RAFTELIS 2
445 S. Figueroa Street, Suite 1925, Los Angeles, CA 90071 | www.raftelis.com required to deliver effective public services. Our project manager is located in Los Angeles and familiar with California local government, having served herself. • Personal service from senior-level consultants: You appreciate it when deadlines are met, phone calls are returned, and your challenges are given in-depth, out-of-thebox thinking. While some firms may assign your business to junior-level people, we offer exceptional service from senior-level consultants.

The proposal price will be valid for a period of at least 180 days. All elements of the City’s RFP have been reviewed and are understood. We intend to perform the services as outlined in this proposal.

We are proud of the resources that we can offer and welcome the opportunity to assist the City in this engagement. If you have any questions, please do not hesitate to contact our Organizational Assessment Practice Lead using the following contact information. She is authorized to represent the firm.

Michelle Ferguson, Vice President – Organizational Assessment Phone: 828.777.6588 / Email: [email protected]
445 S. Figueroa Street, Suite 1925, Los Angeles, CA 90071, 213.262.9300 Sincerely,
Julia Novak
Executive Vice President
2020
RAFTELIS 3
B. BACKGROUND AND PROJECT SUMMARY SECTION
Background and Project
Summary Section
In response to a report by the California State Auditor, the City of Richmond is seeking a professional consultant to assist with a workforce analysis of City departments to determine appropriate staffing levels to maintain current and future service levels, assess the ongoing need for existing vacant positions, and ensure succession planning is maintained.

Our team has extensive experience working with local government clients, including many in California and the Bay Area. Our focus is on providing solutions that work within the available resources and culture of the organizations we assist. The most innovative solutions in the world are valueless if they cannot be implemented. We pride ourselves on our ability to listen, analyze, and work with our clients to find not just a random selection of best practices taken from a manual, but real solutions that can be implemented effectively. We are pleased that our prior engagements have resulted in corresponding actions by our clients to implement the recommendations that we have jointly developed.

One of our strengths is the ability to build on
existing capabilities and resources and to help
organizations see things from a different
perspective. We do this by listening to our
clients and really understanding what they have
to say. We do not operate with a pre-packaged
set of recommendations, and we diligently work
to avoid trying to fit our clients into a standard
mold. We do not offer “cookie cutter”
recommendations but those that are realistic for
implementation in your unique context.

We are excited about the opportunity to assist the City proactively plan and prepare for the future. We understand the importance of respecting the staff who are in place to serve the public and will work collaboratively develop recommendations for improvement. Without this, implementation of recommendations and lasting improvements are not typically successful. We believe this intentional approach, coupled with our extensive expertise in all facets of public operations, makes us uniquely qualified to assist the City on this project within the timeframe requested.
2021
RAFTELIS 4
C. METHODOLOGY SECTION
Project Plan
The project plan provided below was developed to meet the City’s specific goals for this work. Throughout the project, Raftelis will conduct ongoing project management and administration. The Project Director and Project Manager will plan, coordinate, monitor, and control all project tasks in concert with all other appropriate project team members. By keeping all activities coordinated, the team can adhere to the agreed upon project schedule.

Credibility is crucial for building consensus and support for implementing the recommendations of a study. The fastest way for the City to lose credibility with your stakeholders is to provide information that is incomplete or incorrect. The City must have total confidence that the information provided by the consultant is as accurate as possible.

Raftelis has developed a Quality Assurance (QA) process that consistently results in accurate deliverables of the highest quality. Each QA process is tailored to the specific project, but there are a number of common elements such as senior-level participation, outside perspective, and involvement from project initiation. The QA process that we will implement as part of this project embodies these elements. We have found that a well-defined process ensures that our work products will be of the highest quality and meet or exceed the standards that our clients expect from Raftelis.

The success or failure of any consulting engagement is defined by the effectiveness of communications between the client and consultant and among the project team members. A cornerstone of Raftelis’ success is our commitment to regular, fully transparent, and highly effective communications with each client, as well as within our project teams. Our team members are former local government employees who understand the nuance required in the public sector, and we are skilled at communicating in a manner that achieves the project goals.

THE FOLLOWING DETAILS THE PROPOSED WORK PLAN.

Activity 1: Begin and Manage Engagement
We will begin this engagement by conducting a kick-off meeting with the City Manager and Deputy City Manager to discuss the details and expectations of this effort and to finalize the project schedule. We will also discuss the City’s interest in this study, the strengths and weaknesses of current City processes, structure, and operations, and other issues that may be relevant to our work.
2022
RAFTELIS 5
Next, we will meet with the City’s Department Directors as a group to discuss process steps and timeline, and to begin to engage them in the process. We will ask about their perspectives on organizational strengths and opportunities with regard to staffing levels.

Our team will provide the City with a detailed document and data request for relevant background information to inform our work. We will provide a shared online drive into which City staff can easily upload documents. Such documents will include the State Auditor’s Report, City budget, organizational charts, labor agreements, workload volume or annual reports, department work plans, City strategic plans or goals, prior customer surveys (if any), and more.

Throughout the project, we will provide the City with regular project status reports designed to maintain planned project progress and budget, identify and resolve project issues, and review project work products.

DELIVERABLES: Kick-off meeting agenda, draft and final project schedule, and document/data request
Activity 2: Understand Context
In order to understand the City’s current operating context, our team will interview key City staff in each department. We will first meet with each department’s management team to develop a general understanding of operations and, in particular, workload and staffing level concerns. We will discuss potential retirements and future initiatives or workload factors that could impact staffing levels.

Our team will evaluate the organization and its structure to assess its impacts on program operations now and in the future. We will look at both the organizational alignment of the agencies as well as how they integrate with the overall structure of your government. We will assess workflow within and across department divisions to assess workflow efficiency.

Raftelis will prepare a service level matrix which inventories the department’s core services and the current resource level provided by the City, levels of service, current staffing levels (both in-house and contracted), as well as identified strengths, weaknesses, opportunities, and challenges for each service.

DELIVERABLES: Service level matrix
Activity 3: Analyze Staffing
Starting with the service level matrix prepared earlier, we will review each department’s programs against its core services and operational requirements. We will assess and project the workload for each program now and into the future, and identify any gaps between 2023
RAFTELIS 6
desired service levels and current staffing levels. We will analyze staffing ratios, assignments, and workflows. Some of the items to be considered include:
• The use of external contracts/consultants as staff augmentation • The number of vacancies and need for the positions to be filled • Overtime usage
• Succession planning needs
• The ratio of management to non-management staff
• The ratio of administrative support to other staff
• The potential use of technology to automate manual work • Work assignments and division of work across existing staff capacity • Ability to meet performance standards and levels of customer satisfaction These factors, among others, will be considered to determine the most efficient and effective staffing levels for each work unit in order to meet the City’s desired levels of service.

Activity 4: Prepare Preliminary Observations and
Recommendations
At this point in the project, our project team will have conducted interviews, service level matrix review, staffing level assessment, and data and document review in order to draft preliminary observations and recommendations for the City, including recommended staffing levels for each department.

We will review our preliminary observations and recommendations with department leadership and City management. Based upon feedback received, additional follow-up on issues or analysis will be conducted as needed in order to finalize our recommendations.

DELIVERABLES: Preliminary observations and recommendations Activity 5: Prepare Project Report
Once recommendations are finalized, our team will prepare a comprehensive draft report for the City. The report will include an executive summary, our methodology and approach, and a thorough description of all recommendations for each City department. The draft report will be provided to the City for review and discussion.

Based upon feedback received, we will perform any necessary follow-up work and finalize the report.

DELIVERABLES: Draft and final report
2024
RAFTELIS 7
D. STAFFING AND TIMELINE
Staffing

WE HAVE DEVELOPED A TEAM OF CONSULTANTS WHO

SPECIALIZE IN THE SPECIFIC ELEMENTS THAT WILL BE
CRITICAL TO THE SUCCESS OF THE CITY’S PROJECT.

Our project team is made up of senior-level consultants with direct local government experience. What sets our project team apart is our ability to relate to local community values while at the same time investigating realistic approaches for cost-effective solutions.

An organizational chart of our project team is as follows. Our Project Manager, Rebekka Hosken, is located in Los Angeles and is a former California government employee, familiar with state laws. Several of our team members have performed similar work in California.

No subconsultants are proposed for this work. Resumes for all team members are provided in Appendix A: Resumes.

City of
Richmond

PROJECT DIRECTOR
Michelle Ferguson

STAFF CONSULTANTS
Mark Olson (Lead)
Scott Parker
Ben Kittelson
Claire Pritchard
James Flick
Janae Janik
Colin Stifler

PROJECT MANAGER
Rebekka Hosken

SUBJECT MATTER EXPERTS
Cassandra Deck-Brown
Public Safety and Policing
Tom DeMint
Fire and Emergency Services
2025
RAFTELIS 8
Timeline
A proposed project schedule is provided below, showing a breakdown by project activity.

We expect to refine and finalize this with the City during Activity 1.

E. FIRM QUALIFICATIONS
Who We Are

RAFTELIS AND THE NOVAK CONSULTING GROUP,

HELPING LOCAL GOVERNMENTS AND UTILITIES THRIVE
Local government and utility leaders partner with Raftelis to transform their organizations by enhancing performance, planning for the future, identifying top talent, improving their financial condition, and telling their story. We provide trusted advice, and our experts include former municipal and utility leaders with decades of hands-on experience running successful organizations. People who lead local governments and utilities are innovators— constantly seeking ways to provide better service to the communities that rely on them.

Raftelis provides management consulting expertise and insights that help bring about the change that our clients seek. Raftelis has been in business for 28 years and performing staffing studies for over 13 years.

TNCG is Now Raftelis
The Novak Consulting Group and Raftelis have always shared a focus on delivering lasting solutions for local government agencies. In January 2020, TNCG joined Raftelis. Today, we provide our clients with wide-ranging capabilities and resources in financial, management, technology, and communications consulting for all areas of local government. Our clients Activity 1 - Begin and Manage
Engagement
Activity 2 - Understand Context
Activity 3 - Analyze Staffing
Activity 4 - Prepare Preliminary
Observations and Recommendations
Activity 5 - Prepare Project Report

APR MAY JUN JUL AUG SEP
2026
RAFTELIS 9
now have the expertise of more than 140 of the country’s leading local government and utility consultants, who have decades of experience. We know that our combined capabilities and resources will provide added value to our clients, and we’re excited about what we can accomplish together.

We believe that Raftelis is the right fit for this project. We provide several key factors that will benefit the City and help to make this project a success.

RESOURCES & EXPERTISE: This project will require the resources necessary to effectively staff the project and the skillsets to complete all of the required components.

With more than 140 consultants, Raftelis has one of the largest local government management and financial consulting practices in the nation. Our depth of resources will allow us to provide the City with the technical expertise necessary to meet your objectives.

In addition to having many of the industry’s leading management and financial consultants, we also have experts in key related areas, like stakeholder engagement and data analytics, to provide additional insights as needed.

DECADES OF COLLECTIVE EXPERIENCE: Our associates and subject matter experts have decades of experience in strengthening local municipalities and nonprofit organizations. They’ve served in a wide range of positions, from city manager to public works director to police chief.

PERSONAL SERVICE FROM SENIOR-LEVEL CONSULTANTS: You
appreciate it when deadlines are met, phone calls are returned, and your challenges are given in-depth, out-of-the-box thinking. While other firms may assign your business to junior-level people, our approach provides exceptional service from senior-level consultants.

NICHE EXPERTISE: Our expertise lies in strengthening public-sector organizations.

We’re consulting specialists rather than generalists, focusing our strengths to do a highly effective job for a specific group of clients.

Experience

RAFTELIS HAS ONE OF THE MOST EXPERIENCED LOCAL

GOVERNMENT FINANCIAL AND MANAGEMENT CONSULTING
PRACTICES IN THE NATION.

Our staff has assisted more than 1,500 local government organizations across the U.S., including some of the largest and most complex agencies in the nation. In the past year alone, Raftelis worked on more than 1,000 financial, management, and/or technology consulting projects for over 600 public-sector agencies in 46 states, the District of Columbia, 2027
RAFTELIS 10
and Canada. Raftelis has assisted hundreds of local governments across the country. In many instances, we have worked with organizations over multiple years and established long-term partnerships to build capacity and lasting improvements throughout an organization. We have become trusted advisors to these local governments, as outlined in the following references.

City of Charleston SC
Reference: Susan Poteat, Director of Process and Service Improvement 80 Broad Street, Charleston, SC 29401
P: 843.577.1381 / E: [email protected]
Project Dates: 2018 – present
Contract Amount: $250,000 (2019 annual contract)
Key Staff: Novak (Project Director), Ferguson (Project Manager), Ingram (Staff Consultant), Kittelson (Staff Consultant), Teal (Staff Consultant), Pritchard (Staff Consultant)
Since 2017, our team has had the privilege of working alongside the City of Charleston (City) under a multi-year contract to conduct a series of organizational and structural assessments as part of the City’s Innovation and Process Improvement initiative.

Projects for the City have largely focused on organizational assessment and improvement, best practices evaluation, benchmarking, and development of future state recommendations to ensure effective and efficient progress toward organizational objectives and excellence in customer service. The Raftelis team has led staff interviews and process improvement exercises, reviewed and recalculated technical review committee submittal fees, and developed clear, actionable, and implementable recommendations for the City of Charleston.

Implementation support was provided where requested. This process continues to provide ongoing support and accountability as the organization moves through the implementation of recommendations. Implementation of key improvement strategies has occurred at many levels throughout the City, allowing the organization to make tremendous progress in instilling a culture of continuous improvement.

Key projects completed to date have included the following:
• Workforce Profile & Employee
Survey
• Technical Review Committee
Process Assessment
• Environmental Services & Fleet
Assessment
• Special Events Process Review
• IT Governance
• Public Services Organization
Structure Assessment
• Parks Department Staffing Study
• Purchasing Review
2028
RAFTELIS 11
• Payroll Process Assessment
• Construction Permitting
Performance Assessment
• Minutes Benchmarking Research
• Housing Substantial Rehabilitation
Process Improvement
• Workforce Profile & Employee
Survey
• Affordable Housing Best Practices
• Fire Marshal Division Assessment
In addition, Raftelis is proud to have developed BRIDGE Academy for the City. BRIDGE Academy is a four-day on-site process improvement and innovation training and development program created for the City of Charleston, SC. The program provides cohortbased training for City staff on process improvement and innovation tools and concepts, developed through an equity lens. BRIDGE Academy is aimed at increasing organizational capacity and developing a citywide environment that fosters innovation and creative and equitable problem-solving.

Pinellas County FL
Reference: Joe Lauro CPPB/CPPO, Director, Department of Administrative Services 315 Court Street, Clearwater, FL 33756
P: 727.464.4710 / E: [email protected]
Project Dates: January 2021 – May 2021
Contract Amount: $78,800 (Parks and Conservation Resources Department) Team Members: Ferguson (Project Director), Ingram (Project Manager), Kittelson (Staff Consultant), Parker (Staff Consultant), Olson (Staff Consultant), Pritchard (Staff Consultant)
Since 2014, Pinellas County (County) has hired the firm to conduct several operational assessments and to assist with improving efficiency and effectiveness. The firm has worked on several projects to conduct process and financial analyses on various departments and divisions.

In 2021, the County engaged the firm to complete an organizational assessment of the County’s Fleet Maintenance Division operations and practices. In 2020, Pinellas County Utilities (PCU) engaged Raftelis for a review of PCU business processes, particularly as related to engineering, customer service, maintenance, and water quality.

In 2021, Pinellas County again engaged Raftelis to conduct a service level and staffing assessment of the Parks and Conservation Resources Department (PCRD). The goal of this assessment was to identify the current service level for park maintenance, customer service/enforcement, and operations; compare services with best practices guidelines; and define the staffing and resources required to meet service level goals. The project team applied a multi-faceted analytical process that included extensive employee engagement, 2029
RAFTELIS 8
best practices research, and workload and labor hour profile analysis. The project team completed management and staff interviews, focus groups, and site visits. A wide variety of data was analyzed to define, for each park and each park asset, the labor hours required to complete ongoing and recurring tasks and special projects. This was compared to the labor hours required to achieve existing service levels and account for employee leave and vacancies. Service levels were then compared against best practices guidelines from industry organizations, such as the National Recreation and Park Association (NRPA), and benchmark organizations that operate in a similar climate, provide comparable services, and strive for best practices service levels in the area of park maintenance, customer service, and enforcement. The focus of this best practices research was to utilize service level goals, rather than population size or form of government, as the most important comparative factor. This approach enabled the project team to clearly define the staffing levels required to meet best practices service levels and to clarify the most effective approach for the staffing gap.

City of Austin TX
Reference: Kerri Lang, Budget Officer
301 W. 2nd Street, Room 3, Austin, TX 78701
P: 512.974.2610 / E: [email protected]
Project Dates: April 2020 – present
Contract Amount: $134,800 (2020 annual contract)
Team Members: Ferguson (Project Manager), Ingram (Staff Consultant), Olson (Staff Consultant), Pritchard (Staff Consultant), Kittelson (Staff Consultant), Flick (Staff Consultant)
In April 2020, the City of Austin (City) engaged Raftelis in a multi-year contract to conduct a series of continuous improvement studies in consultation with the City’s Office of Performance Management (OPM). The purpose of these studies was to identify specific strategies to improve the efficiency of municipal government operations and the value of government services delivered to the community. The City of Austin is the 11th largest city in the nation, characterized by an active community, vibrant entertainment and culture, stunning outdoor settings, and dynamic civic and social life. Committed to the mission of delivering the highest quality services in the most cost-effective manner, the City created the OPM in late 2015 to lead the City’s continuous improvement work and seeks to enhance the community-government trust equation through a three-part integrated approach to performance excellence: 1) driving continuous improvement of overall organizational effectiveness and capabilities, 2) continuously striving to accomplish strategic goals, and 3) promoting and supporting organizational and personal learning.

For the first contract, our project team and OPM developed a formal project work plan that identified the scope and key objectives for a review of six City departments:
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• Mobility Services
• Communications & Technology Management
• Building Services
• Human Resources
• Financial Services
• Communications & Public
For each of these departments, our project team was tasked with reviewing the value streams within the department, including service to customer departments, recommending enhancements to improve operations and cost-effectiveness, and assisting with implementation.

Subsequently, the firm conducted a series of additional projects, including:
• Development of Service Level Agreements between Building Services Department and customer departments
• Assessment of Financial Services Department IT operations to evaluate efficiency and service levels
• Creation of a Communication and Technology Management departmental strategic plan
City of Cedar Rapids IA
Reference: Chief Greg Smith, Fire Department
101 First Street SE, Cedar Rapids, IA 52401
P: 319.431.3807 / E: [email protected]
Project Dates: September 2022 - Present
Contract Amount: $75,500
Team Members: Ingram (Project Manager), DeMint (Subject Matter Expert), Flick (Staff Consultant)
The firm was engaged by the City of Cedar Rapids (City) to conduct a deployment analysis and operational review of the Cedar Rapids Fire Department (Department). The goal of this engagement is to identify opportunities for improved efficiency and effectiveness of operations, staffing, structure, technology, processes, and policies, as well as a review of staffing and deployment models, including the physical location of the City’s fire stations.

The comprehensive scope of work included assessing current Department operations, visiting each of the City’s nine fire stations, interviewing staff in each, meeting with dispatch staff, and reviewing GIS mapping and response data. Raftelis reviewed the age, condition, and maintenance of all facilities and equipment. Raftelis is working now to finalize the draft report, including recommendations on staff deployment and organizational and operational improvement.
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Brunswick County Public Utilities NC
Reference: John Nichols, Director, Brunswick County Public Utilities 250 Grey Water Road NE, Supply, NC 28462
P: 910.253.2653 / E: [email protected] Project Dates: March 2022 – March 2023
Contract Amount: $66,500
Team Members: Ferguson (Project Manager), Kirsch (Staff Consultant), Kittelson (Staff Consultant)
The Brunswick County Public Utilities Department (Department) engaged Raftelis to assess the organizational structure, services provided, and staffing needs of the water and wastewater utilities. This work included evaluating organizational and operational processes and comparing Brunswick County to peer organizations. Raftelis interviewed staff within the Department, toured facilities, reviewed best practices, and collected data from six benchmark organizations. Recommendations were made to improve the effectiveness of the utilities through structure changes, additional capacity, as well as enhancements to performance management, work planning, and communication within the Department.

Guilford County NC
Reference: Jason Jones, Deputy County Manager
301 West Market Street, Greensboro, NC 27401
P: 336.641.3383 / E: [email protected]
Project Dates: November 2021 – June 2022
Contract Amount: $64,500
Team Members: Ferguson (Project Manager), Teal (Staff Consultant) In late 2021, Guilford County engaged Raftelis for an organizational assessment of its Human Resources Department (Department). The purpose of this assessment was to conduct an evaluation to improve the effectiveness of operations, staffing, technology, processes, and policies to support the HR Department’s transition to be proactive and innovative and to meet current and future workforce demands. Our team interviewed Department staff, met with stakeholders and internal customers, reviewed a variety of data and information, researched industry best practices, and compared the County’s HR operations with those in Durham, Forsyth, Mecklenburg, Orange, and Wake counties.

Recommendations included staffing and structural changes, training and development improvements, and technology implementation.
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F. COST INFORMATION
Cost Information
The total fixed fee for completion of the scope of work is $199,500. This includes all professional fees and expenses. Of this amount, $164,255 is for professional consulting services, and $35,245 is for expenses, including travel, lodging, and other incidentals.

The table below shows estimated project hours by team member classification, resulting in total professional consulting costs. No subconsultants will be used for this work.

Team Member Classification Activity
1 Activity
2 Activity
3 Activity
4 Activity
5 Total
Executive Vice President 2 2 2 2 2 10
Principal/Subject Matter Expert 4 40 14 4 4 66
Senior Manager 18 106 26 36 26 212
Senior Consultant 14 132 76 32 24 278
Consultant 4 64 24 16 12 120
Total Consulting Hours 42 344 142 90 68 686
Consulting Cost Per Activity
(Hours x Rate) $10,860 $84,090 $33,740 $22,380 $16,950 $168,020 Expenses $2,402 $18,394 $474 $5,986 $4,224 $31,480
TOTAL COST $13,262 $102,484 $34,214 $28,366 $21,174 $199,500 The table below shows hourly rates by project member classification. These rates will be fixed for work beyond the one-year contract.

Classification Hourly Rate
Executive Vice President $350
Principal/ Subject Matter Expert $275
Senior Manager $285
Senior Consultant $225
Consultant $195
The City will be invoiced monthly as tasks are completed. 2033
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G. VALUE ADDED SERVICES
Value Added Services
Raftelis will apply a project approach, focusing on these specific objectives using our “Six R” approach. This involves soliciting and collecting information on City Responsibilities, Resources, Requirements, and Results in order to identify possible organizational and operational Revisions with an associated Roadmap to implement positive change. This approach is depicted in the following graphic.

Responsibilities – What drives the need for your services? It might be the organization’s vision or mission, Federal, State, or local ordinance, or community service standards or expectations. We review these drivers to better understand service level constraints and opportunities for change.

Resources – What assets are available to achieve your responsibilities? These may include time, human resources, staffing, management capacity, financial position, contractual services, technology, and equipment and facilities. We assess the adequacy of these resources based on the service level expectations.

Requirements – What direction is provided to staff? The method by which staff approach service delivery is often guided by laws, codes, policies and procedures, or informal mechanisms like past practices or on-the-job training. These sources provided staff with 2034
RAFTELIS 13
direction on how they approach tasks and complete their work. We review these business processes to determine opportunities for improvement.

Results – What are the outcomes of your services? Our approach connects your responsibilities, resources, and requirements with the outcomes expected of your services.

We assess measures of efficiency and effectiveness to assist in data-driven decision-making.

Recommendations – Are there opportunities for improvement? Based on our qualitative and quantitative analysis of your programs and services, we develop recommendations for improving organizational performance. These changes can range from high-level considerations (i.e., should we be in this business) to strategic issues (i.e., should we consider alternative service sources) to tactical issues (i.e., how can we improve the productivity, efficiency, and effectiveness of the activity or service).

Roadmap – How do we get there? We develop a plan that will guide the organization through the implementation of the recommendations for improvement. The Roadmap offers the recommended priority order of implementation, suggestions for phasing, and key milestones for success. The Roadmap also serves as a valuable tool for the organization as well as the community to promote accountability and communicate progress toward implementation.

H. RESPONDENT ASSIGNMENT OF SUB-CONTRACT
Respondent Assignment
of Sub-Contract
Raftelis acknowledges that the resulting contract shall not be assigned, transferred, or sublet, in whole or in part, without the prior written approval of the City of Richmond. If Raftelis intends to subcontract any portion of the resulting contract, we must describe our process for selecting such subcontractor(s) and the quality control measures that Raftelis will employ to ensure that any subcontractor complies with the provisions of Respondent’s contract with the City.
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I. PREVIOUS CONTRACTS WITH THE CITY OF RICHMOND
Previous Contracts with the
City of Richmond
Raftelis has not been contracted to do business with the City of Richmond in the last 3 years.

J. EXCEPTIONS TO THIS REQUEST FOR PROPOSALS
Exceptions to this
Request for Proposals
We request that the City consider making the following modifications, shown in red below, to the Standard Contract. Please contact us if you have any questions or concerns about these modifications.

EXHIBIT D GENERAL CONDITIONS

3. City Property. . . Notwithstanding the foregoing, Contractor shall not be obligated to provide to City proprietary software or data which Contractor has developed or had developed for Contractor's own use; provided, however, that Contractor shall, pursuant to Section 15 below, indemnify, defend and hold harmless City from and against any discovery or Public Records Act request seeking the disclosure of such proprietary software or data. Nothing contained herein shall be deemed a transfer, assignment or divestiture by Consultant of its trade secrets, know-how or intellectual property.

Explanation: To make clear that we are not selling our trade secrets or intellectual property.

4. Patents, Trademarks, Copyrights and Rights in Data. Strike All.

Explanation: This Section is inapplicable to our work. It is more applicable to an engineering or construction contract. We cannot assign our trade secrets and intellectual property.

Correspondingly, the City has no need for it unless it intends to enter the business of municipal management consulting.
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10.Professional Ability. Contractor acknowledges, represents and warrants that Contractor and its employees are skilled and able to competently provide the services hereunder, and possess all professional licenses, certifications, and approvals necessary to engage in their occupations.

City has relied upon the professional ability and training of Contractor as a material inducement to enter into this Contract. Contractor shall perform in accordance with generally accepted professional practices and standards of Contractor's profession prevailing at the time and place the services are performed. In the event that City, in its sole discretion, desires the removal of any person employed or retained by Contractor to perform services hereunder, such person shall be removed immediately upon receiving notice from City.

Explanation: This change makes the statement of our professional standard of performance legally correct.

13.Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Contract, City may, after written notice and a reasonable opportunity to cure such failure or violation, immediately terminate this Contract by giving written notice of such termination, stating the reasons for such termination.

Contractor shall be compensated as provided in Section 12 of these General Conditions; provided, however, there shall be deducted from such amount the amount of damage, including attorney's fees, expert witness fees and costs, if any, sustained by City by virtue of Contractor's breach of this Contract. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.

Explanation: We should have notice of our failure or violation and a reasonable opportunity to cure such failure or violation.

15.Indemnification. To the fullest extent permitted by law, Contractor shall indemnify, defend and hold harmless City and its officers, employees, elected and appointed officials, and volunteers (the "Indemnified Parties") from and against any and all claims, demands, causes of action, lawsuits (whether at law, equity or both), proceedings, liabilities, losses, damages, expenses, costs (including without limitation attorney's fees and costs and expert witness fees), judgments, penalties, and liens of every nature resulting from injury to or death sustained by any person (including Contractor's employees), or damage to property of any kind, or any other injury or damage whatsoever, which injury, death or damage arises out of or is in any way connected with caused by the negligence, gross negligence or willful misconduct by Contractor in Contractor's performance of work hereunder or its failure to comply with any of its obligations contained in this Contract, after written notice and a reasonable opportunity to cure, or its failure to comply with violation of any current or prospective applicable law, regardless of Contractor's fault or negligence, including any of the same 2037
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resulting from the alleged or actual negligent act or omission of an Indemnified Party, except that said indemnity shall not be applicable to injury, death or damage to property arising from the sole or active negligence or willful misconduct of City, their officers, agents, or servants.

Explanation: The changes make the indemnity insurable by our carrier.

19.Compliance with Laws. Contractor shall comply with all applicable federal, state and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any courts or administrative bodies or tribunals, with respect to this Contract, including without limitation environmental laws, employment discrimination laws and prevailing wage laws.

Explanation: The compliance requirement should be of applicable statutes, etc.

28.Confidentiality.

Except as required by court order, subpoena, legal process or applicable law, Aall applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purposes not directly connected with the administration of such service.

Explanation: Court order, subpoena, legal process is an obligatory exception to a confidentiality provision.

K. STATEMENT OF IMPARTIALITY AND DISCLOSURE
Statement of Impartiality
and Disclosure
Raftelis is not currently, and will not, during the performance of these services, participate in any other similar work involving a third-party with interests currently in conflict or likely to be in conflict with City of Richmond’s interests.
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APPENDIX A: RESUMES
Michelle Ferguson

PROJECT DIRECTOR
Vice President
ROLE
Michelle will be responsible for overall
project accountability and will be available
to provide quality assurance and control,
industry perspective, and insights into the
project.

PROFILE
Michelle has nearly 25 years of
management experience with and for local
governments across the country. As
organizational assessment practice leader
for The Novak Consulting Group, Michelle
spearheaded the work of nearly 200 local
government reviews in some of the
foremost governments across the country.

Michelle has completed detailed
organizational reviews of entire
jurisdictions and recommended
improvements to the structure, staffing, and
processes within departments of all sizes.

As a Lean certified professional, Michelle
excels at helping local governments
continuously improve and rely on data to
make informed choices about services to
the public. She is skilled in project
management, process improvement
strategies, performance measurement,
consent building, and public process
design. Additionally, she has provided
customized training in the development
and use of performance measures to assist
numerous organizations continuously
improve service delivery. Michelle is also a
Specialties
• Organizational assessment
• Staffing analysis
• Process improvement
• Performance management
• Capital planning
• Strategic planning
• Facilitation
• Community engagement
Professional History
• Raftelis: Vice President (2021-
present), Senior Manager (2020-
2021); Organizational Assessment
Practice Leader, The Novak
Consulting Group (2009-2020)
• Management Partners: Senior
Management Advisor (2005-2009)
• Arlington County, Virginia: Assistant
County Manager (2002-2005)
• City of Overland Park, Kansas:

Assistant City Manager (1996-2002)
Education
• Master of Public Administration -
University of Kansas (1998)
• Bachelor of Arts in Political Science -
Loyola University, Chicago (1996)
Certifications
• Lean Certified
Professional Memberships
• International City/County
Management Association (ICMA)
• Engaging Local Government
Leaders (ELGL)
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skilled facilitator, able to bring diverse groups of people together to articulate shared visions and priorities. She has led strategic planning engagements at the community, organizational, and department levels, and she has facilitated numerous staff and governing body retreats.

Michelle began her consulting career in 2005 following ten years of direct experience in local government management, which included serving as assistant county manager in Arlington County, Virginia. During her tenure with Arlington County, Michelle oversaw the daily management and implementation of the County's capital program. She also led the organization-wide performance measurement initiative establishing their Balanced Scorecard. Before Arlington County, Michelle served as assistant city manager in Overland Park, Kansas.

Michelle earned a bachelor's degree in political science from Loyola University-Chicago and a master's degree in public administration from the University of Kansas. 2040
RAFTELIS 19
Rebekka G. Hosken

PROJECT MANAGER
Senior Manager
ROLE
Rebekka will serve as the City’s main point
of contact for the project and will manage
the day-to-day aspects of the project
ensuring it is within budget, on schedule,
and effectively meets the City’s objectives.

She will also lead the consulting staff in
conducting analyses and preparing
deliverables for the project.

PROFILE
Rebekka joined Raftelis in 2020 with 16
years of direct service to local governments
and 10 years of management consulting
experience. As an experienced consultant,
Rebekka has led organizational assessments
for a broad range of operating departments
and offices in cities, counties, universities,
and special districts, including community
development, public works, police,
administration, and city attorney
departments. With direct operational
experience in municipal administration,
public works, and finance departments,
Rebekka’s breadth of knowledge makes her
skillful in quickly identifying organizational
strengths and opportunities, analyzing
operations through creation of process maps
and workflows, preparing actionable
recommendations for improvement, and
communicating findings to a wide variety of
audiences. She has consulted for over 125
clients throughout the United States and
Canada.

Rebekka served as finance director for the
City of La Cañada Flintridge, California, a
Professional History
• Raftelis: Senior Manager (2023-
present); Manager (2020-2022)
• City of La Cañada Flintridge,
California; Finance Director (2017-
2020)
• City of Simi Valley, California;
Budget Officer (2012-2017)
• City of Burbank, California; Senior
Management Analyst (2010-2012)
• Management Partners; Senior
Consultant (1999-2010)
• Village of La Grange Park, Illinois;
Assistant Village Manager (1996-
1999)
• City of Appleton, Wisconsin;
Assistant to the Mayor (1994-1996)
• Town of Lexington, Massachusetts;
Management Intern (1992-1993)
Education
• Master of Business Administration –
Boston University (1993)
• Certificate in Local Government and
Non-Profit Management – Boston
University (1993)
• Bachelor of Arts in Russian Studies
– University of Michigan (1989)
Professional Memberships
• Government Finance Officers
Association
• California Society of Municipal
Finance Officers
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contract city north of Los Angeles, responsible for accounts payable, receivable, budget, audit, and payroll. She automated several previously manual operations and identified and successfully obtained a State loan for the financing of the City’s new city hall. Previously, Rebekka was the budget officer for the City of Simi Valley, California, a full-service community in the Los Angeles region. She prepared the City’s $196 million annual budget and $160 million capital improvement program.

Rebekka earned a master’s degree in Business Administration with a Certificate in Local Government and Non-Profit Management from Boston University, and a Bachelor of Arts from the University of Michigan – Ann Arbor. She has published articles in Public Management magazine and served as a trainer in sessions at International City/County Management Association (ICMA) conferences.

SPECIALTIES
• Organizational assessment
• Budgeting and financial analysis
• Business process improvement
• Strategic planning
• Staffing analysis
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Cassandra DeckBrown

PUBLIC SAFETY SUBJECT

MATTER EXPERT
Principal Consultant – Policing and Law
Enforcement
ROLE
Cassandra will provide input and guidance as
a Subject Matter Expert for the policing and
public safety components of this project.

PROFILE
Cassandra Deck-Brown led the Raleigh,
North Carolina Police Department (RPD) as
the Chief of Police. After 34 years of service
navigating her way through the RPD ranks,
Cassandra was often the first woman or the
first African American to assume a role or
obtain a rank. During her career, Cassandra
implemented and oversaw high-profile
initiatives and best practices including
nationally recognized programs that
embodied community engagement and law
enforcement best practices. As a consultant,
she helps to focus agencies nationwide on
reimagining policing in the 21st century.

Leading the RPD during a pandemic and
period of civil unrest, she directed numerous
projects that were wellness-based, or which
assessed police operations during civil unrest.

In 2018, she launched a multi-year research
project with a major academic institution to
assess the organizational wellness of
personnel via the use of virtual reality and
scenario-based platforms. Cassandra also led
an 18-month community engagement effort
and testing initiative for the implementation
of a $4.7M body worn camera project. She
Professional History
• Principal Consultant - Raftelis (2021-
Present)
• Police Chief – City of Raleigh, NC
(2013-2021)
• Raleigh Police Officer - Various
Ranks (1987-2021)
• Grants Manager – City of Raleigh
Police Department (2002-2003)
Education
• Master of Public Administration –
North Carolina State University
(1995)
• Bachelor of Science in Criminal
Justice – East Carolina University
(1987)
Certifications
• Certified Instructor – NCDOJ
• (1995-Present)
• Leadership in Homeland Security –
Harvard (2018)
Professional Memberships
• International Association of Police
Chiefs (IACP)
• Major Cities Chiefs Association
(MCCA)
• Police Executive Research Forum
(PERF)
• National Organization of Black Law
Enforcement Executives (NOBLE)
• National Executive Institute (FBI-NEI)
• Georgia-Israel Law Enforcement
Exchange – Georgia State University
(GILLEE)
• Anti-Defamation League (ADL)
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travelled to Israel in 2017 as a member of a law enforcement delegation to promote community policing in a predominately military state.

In 2016, she partnered with an international research company to evaluate the racial disproportionality of traffic stops. She also had an active role in helping to create and develop the current City of Raleigh Strategic Plan. She established a Citizen’s Police Academy and youth summit as well to reduce barriers between police and the community.

With strategic planning on a department level and municipal level, she has effectively forecasted budget needs premised on crime data, predictive policing models, and Intelligence-Led Policing. Her leadership was instrumental in model policy formation for body worn cameras, understanding the LGBT community, unmanned aerial systems and community policing, and designing a state of the art 60,000 square foot training facility and police museum. With executive oversight, she directed an organizational health and wellness program and developed services for the greater community specific to homelessness and mental health.

Cassandra is a nationally-known speaker regarding public safety and has made many presentations including “Recruiting and Retaining Female Leaders” at the Axon Accelerate Conference; “Grace, Grit and Resolve,” at the IIR and Valor Webinar; “Leading in a Crisis,” for the United Nations Council of Women; “Four US Police Chiefs on the Need for Change,” on CBS This Morning with Gayle King; “Leveling the Playing Field,” at the NOBLE Conference; “Community Engagement,” at the 2018 IACP Conference, “Breaking the Glass Ceiling,” for the NBC-Megyn Kelly Today” Show, and “Addressing the Homeless and Mental Health,” with Victor Blackwell for CNN.

SPECIALTIES
• Policing and public safety
• Law enforcement policy formation
• Community engagement
• Personnel management
• Crisis Management
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Tom DeMint

FIRE AND EMERGENCY SERVICES

SUBJECT MATTER EXPERT
Principal Consultant – Fire and
Emergency Medical Services
ROLE
As Fire and Emergency Services Subject
Matter Expert, Tom will work at Rebekka’s
direction to provide input and technical
guidance for the project.

PROFILE
Tom DeMint was the fire chief of the Poudre
Fire Authority (PFA) in Fort Collins,
Colorado from June 2011 to June 2021. He is
respected as an effective leader that is driven,
versatile and enthusiastic. As a highly
experienced trainer, teacher and mentor,
focused on continued growth and
improvement, Tom saw the PFA receive
accreditation from the Commission of Fire
Accreditation International (CFAI) twice,
reduced the community’s ISO rating,
developed two strategic plans, implemented
collective bargaining, opened new stations and
innovated new services, and led the initial
responses to COVID-19 pandemic. Tom has
broad experience with emergency management
as he led the PFA through the two largest
wildfires in Colorado history (the High Park
and Cameron Peak Fires) as well as the
devastating floods of 2013.Aware of current
local social, economic, and political priorities,
Tom has been a reliable, efficient, resourceful,
innovative, proactive, and responsive leader.

He reported directly to the Poudre Fire
Authority Board of Directors, the Fort Collins
City Council, and the Poudre Valley Fire
Protection District Board of Directors. Tom is
Education
• Bachelor’s Degree in Public
Administration – Regis University
• Associates of Applied Sciences,
Paramedic – Pratt Community
College
• National Fire Academy Executive
Fire Officer – United States Fire
Administration
• Center for Public Safety Chief
Fire Officer Designation
Professional History
• Consultant – Raftelis (2022 to
Present)
• Consultant – Emergency
Services Consultants
International, Chantilly, VA (2021-
2022)
• Fire Chief – Poudre Fire Authority
(2011-2021)
• Shift Battalion Chief – Poudre
Fire Authority (2005-2011)
• Training Chief – Poudre Fire
Authority (2003-2005)
• Strategic Plan Coordinator –
Poudre Fire Authority (2002-
2003)
• Assistant Fire Marshall – Poudre
Fire Authority (1998-2002)
• Captain – Poudre Fire Authority
(1997-1998)
• Firefighter – Poudre Fire
Authority (1998-1998)
• EMT/Paramedic – Stormont Vail,
Topeka, LS & Poudre Valley
Hospital (1977-1988)
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Past President of the Colorado State Fire Chiefs (CSFC).

For five years, Tom served as the President of the Board of Directors for the Front Range Fire Consortium Authority, overseeing fire recruit and incumbent training for fire departments throughout Northern Colorado, Wyoming, and Montana. Tom is the former Co-Chair of the Fort Collins 9-11 Memorial fund raising committee and member of the Fort Collins Fire Museum Committee. He has conducted classes on fire prevention and fire code instruction in the United States, the Middle East, and the Caribbean.

Tom is a member of the International Association of Fire Chiefs (IAFC), National Fire Protection Association (NFPA), Metro Fire Planners, and in the past has been active in the Fire Marshals Association of Colorado, the International Code Council, and Partnership for Aging Friendly Communities. He is recognized as a Credentialed Chief Fire Officer by the Commission on Professional Credentialing and is a Level 1 Peer Assessor for the CFAI.

SPECIALTIES
• Fire Department and Emergency Medical Services assessment • Consolidation/shared services evaluation
• Staffing studies
• Fire service funding and budgeting
• Fire service response and deployment

PROFESSIONAL MEMBERSHIPS
• International Association of Fire Chiefs (Missouri Valley Division) • National Fire Protection Association
• Metro Fire Planners
• Fire Marshals Association of Colorado
• Commission on Professional Credentialing – Level 1 Peer Assessor • Colorado State Fire Chiefs
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Mark Olson

STAFF CONSULTANT - LEAD
Senior Manager
ROLE
Mark will work at the direction of Rebekka
in conducting interviews, directing analysis,
preparing recommendations, and drafting
deliverables. He will assist Rebekka in
leading the consulting team.

PROFILE
Mark brings 30 years of consulting and local
government service to the team. As a
consultant, Mark’s work includes financial
and management audits, organization and
management consulting, productivity and
benchmarking studies, and cost analysis and
process improvement projects for state and
local governments.

His clients have ranged from large state
agencies to small, independent local
governments across the nation. Areas of
work include financial and operational
reviews in a wide variety of service areas.

He employs a collaborative approach with
clients in developing information, assessing
alternatives, and producing solutions. Mark
also uses a variety of tested study
approaches that are customized to meet the
particular objectives of the project or client.

Whether the project takes the form of a
comprehensive government review or a
single agency review to meet a variety of
project purposes, Mark has led or
participated in these reviews in virtually
every area of government service provision
at the local level. In addition to
comprehensive government reviews, Mark has led multiple-agency reviews to identify Professional History
• Raftelis: Senior Manager (2021-
present); Manager (2020)
• DuPage County, Illinois Health
Department: Chief Financial
Officer/Director of Business
Resources (2014-2020)
• Financial, Operations and
Management Consulting (1997-
2014)
• Forest Preserve District of DuPage
County: Budget and Management
Coordinator (1994-1997)
• Illinois Department of
Transportation: Budget Development
Coordinator (1991-1994)
• Illinois Office of Management and
Budget: Capital Program Analyst
(1988-1991)
Education
• Master of Arts in Public Policy -
University of Chicago (1998)
• Bachelor of Arts in Sociology -
University of Illinois at UrbanaChampaign (1985)
• Bachelor of Arts in Political Science -
University of Illinois at UrbanaChampaign (1985)
Professional Memberships
• Government Finance Officers
Association (GFOA)
• Institute of Management
Accountants
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RAFTELIS 26
opportunities for shared services or alternative service delivery. These projects have included emergency communications reviews, inter-jurisdictional service sharing, and consolidation.

Mark earned a master’s degree in public policy studies with an emphasis on financial and operations analyses from the Harris Graduate School of Public Policy Studies at the University of Chicago. Mark also holds a bachelor’s degree in political science and a bachelor’s degree in sociology from the University of Illinois at Urbana-Champaign.

SPECIALTIES
• Local government budgeting and financial management
• Strategic and tactical planning
• Organizational assessment
• Business process improvement
• Change management
2048
RAFTELIS 27
J. Scott Parker

STAFF CONSULTANT
Senior Manager
ROLE
Scott will work at the direction of
Rebekka in conducting interviews,
directing analysis, preparing
recommendations, and drafting
deliverables.

PROFILE
Scott has over 20 years of experience in
local government, utility management,
and private consulting. Prior to joining
Raftelis, he served as the Asset Manager
for KC Water in Kansas City, Missouri.

Before KC Water, he served as the
Assistant Director for Public Works in
both Olathe and Lenexa, Kansas, where
he led the finance, data management,
solid waste, field operations (streets,
utilities, traffic), and communications
divisions, and managed multiple Police,
Parks, and Fire Department capital
projects. He also has private consultant
experience providing capital planning,
financial analysis, data system, asset
management, and interim-executive
services to Ft. Smith, Arkansas; Jackson,
Mississippi; and Kansas City, Kansas, all
of whom had signed Federal Consent
Decrees with the Environmental
Protection Agency (EPA).

Scott’s wide range of experience has given him extensive leadership and technical expertise in the fields of asset management, information technology, general management, and operations in multiple domains. As an Asset Management practitioner, Scott has used his understanding of the field to design teams that combine the best theoretical concepts of asset management with the opportunities and cultural circumstances specific to the organizations for which he has worked. He has extensive experience with all elements of utility capital Professional History
• Raftelis: Senior Manager (2022)
• KC Water: Utility Officer – Asset
Manager (2018-2022)
• Burns and McDonnell: Engineering
Manager (2015-2018)
• City of Olathe, KS: Assistant Director
of Public Works (2011-2015)
• City of Lenexa, KS: Assistant
Director of Public Works/Assistant to
the City Manager (2006-2011)
• Budget and Finance Analyst, City of
Kansas City, Missouri (2003-2006)
• L.P. Cookingham Management
Fellow, City of Kansas City, Missouri
(2002)
Education
• Master of Public Administration –
University of Missouri (2004)
• Master of Arts, History – University
of Arkansas-Fayetteville (2000)
• Bachelor of Arts in History -
Graceland University (1997)
Professional Memberships
• Institute of Asset Management
• Water Environment Federation
• American Water Works Association
• Water Research Foundation
2049
RAFTELIS 28
planning, financing, and project delivery. He has spoken at several national conferences on asset management and utilities management.

Scott earned a Masters degree of Public Administration from the University of Missouri, Masters degree of Arts from University of Arkanasa-Fayetteville, and a Bachelors of Arts from Graceland University.

SPECIALTIES
• Asset Management for utilities and local governments
• Capital Planning, Budgeting, and Implementation
• Data Strategic Planning, Management and Governance
• Business Risk Exposure (BRE) and Decision Support System (DSS) methodologies for infrastructure
• Data Analytics and Business Intelligence standards
• Business Process Modeling
• Performance Management (measurement, dashboarding, etc.) • Organizational Design and Capacity Building
• Utility Governance
2050
RAFTELIS 29
Ben Kittelson

STAFF CONSULTANT
Senior Consultant
ROLE
Ben will work at the direction of
Rebekka in conducting interviews,
directing analysis, preparing
recommendations, and drafting
deliverables.

PROFILE
Ben began consulting in 2019 after
seven years of direct service to local
governments on the East and West
Coast. Most recently, Ben worked for
the Budget and Management Services
Department in the City of Durham,
North Carolina. He worked on the
annual budget and the community-wide
strategic plan. He completed revenue
projections for sales tax and water sales,
assisted with financial planning for
affordable housing, and led community
engagement efforts designed to inform
the City’s budget process. Ben also
started an innovation partnership
program with local technology startup
companies.

As a Senior Consultant, Ben has worked
on dozens of projects across the country
evaluating local government operations
and identifying actionable
recommendations. Ben has assessed a
wide variety of local government
operations including public safety,
public works, utilities, parks, human
resources, and development review. He
has analyzed staffing levels and
organizational structure, created process
Specialties
• Budgeting and financial analysis
• Organizational assessment
• Strategic planning
• Innovation
• Staffing analysis
Professional History
• Raftelis: Senior Consultant (2022-
present) Consultant (2020-2021);
Consultant, The Novak Consulting
Group: (2019-2020)
• City of Durham, North Carolina: Senior
Budget and Management Analyst
(2016-2019)
• Guilford County, North Carolina: Budget
and Management Analyst (2014-2016)
• City of Gresham, Oregon: Intern (2014)
• Oregon Metro: Intern (2014)
• City of West Linn, Oregon: Intern (2013-
2014)
• City of Beaverton, Oregon: Intern (2012-
2013)
Education
• Master of Public Administration -
Portland State University (2014)
• Bachelor of Arts in Politics and
Economics - Willamette University
(2012)
Professional Memberships
• Engaging Local Government Leaders
(ELGL): Board of Directors (Chair)
• North Carolina Local Government
Budget Association (NCLGBA)
• Strong Towns
2051
RAFTELIS 30
maps, and developed recommendations based on the unique environment and infrastructure needs of the community. Ben is skilled at connecting operational and staffing needs with the strategic priorities of the organization, service levels, and community expectations. He has also assessed employee satisfaction and workplace culture using qualitative and quantitative methods.

Ben began his career in the Portland, Oregon region, where he served the Cities of Beaverton, West Linn, and Gresham, as well as Metro, the regional government for the Portland area. Ben expanded his experience in the Budget, Management, and Evaluation Department in Guilford County, North Carolina.

Ben is a founding member of Engaging Local Government Leaders (ELGL). Ben earned a master’s degree in public administration from Portland State University and a bachelor’s in politics and economics from Willamette University.
2052
RAFTELIS 31
Claire Pritchard

STAFF CONSULTANT
Senior Consultant
ROLE
Claire will work at the direction of Rebekka in
conducting interviews, directing analysis,
preparing recommendations, and drafting
deliverables.

PROFILE
Claire began her consulting career following
five years of service with Dakota County,
Minnesota, where most recently she held the
position of assistant to the county manager.

While with Dakota County, Claire coordinated
the County’s legislative agenda, assisted in the
development of the annual budget, and
conducted financial impact analyses and
process improvement efforts for a variety of
County functions. Claire also coordinated the
County’s transition to a new form of
government in 2013.

As a consultant, Claire has worked on
organizational and staffing analyses for
communities around the country. She has
developed staffing models for clients to predict
future staffing needs based upon a variety of
workload driver assumptions.

Claire has also assisted in developing financial
models to analyze revenue and expenditure
trends, as well as conducted detailed staffing
and workload analysis to determine optimal
organizational structures. She has developed
and analyzed an array of employee and
community-based surveys. Claire has
conducted several best practice and
benchmarking research projects and has
Specialties
• Organizational assessment
• Staffing analysis
• Survey and data analysis
• Best practice and benchmarking
research
Professional History
• Raftelis: Senior Consultant
(2023-present); Consultant
(2021-2022); Associate
Consultant (2020-2021);
Associate Consultant, The
Novak Consulting Group (2018-
2020)
• Dakota County, Minnesota:

Assistant to the County Manager
(2013-2017)
• National Association of Regional
Councils: Policy Intern (2012)
• Congressional Research Service
(2010-2011)
Education
• Master of Public Policy -
University of Chicago (2013)
• Bachelor of Arts in Political
Science - University of Chicago
(2009)
Professional Memberships
• International City/County
Management Association
(ICMA)
• Engaging Local Government
Leaders (ELGL)
• International Facility
Management Association (IMFA)
2053
RAFTELIS 32
assisted in the creation of strategic planning and implementation deliverables.

As a student at the University of Chicago, Claire served as a policy intern with the National Association of Regional Councils, where she developed an educational program on the work of regional councils. She was also the associate editor for international development for the Chicago Policy Review.

Claire earned a bachelor’s degree in political science from the University of Chicago and a master’s degree in public policy from the University of Chicago Harris School of Public Policy. She is a member of the International City/County Management Association and is a former ICMA Local Government Management Fellow.
2054
RAFTELIS 33
James Flick

STAFF CONSULTANT
Senior Consultant
ROLE
James will work at the direction of Rebekka in
conducting interviews, directing analysis,
preparing recommendations, and drafting
deliverables.

PROFILE
James has over 10 years of organizational
leadership experience, including five years in
local government. Most recently, James served
as the Director of Economic Development and
Public Information Officer for Deerfield
Township in Warren County, Ohio.

Previously, he was a Development Officer and
oversaw the Policy and Communication
Division for the Department of Community
and Economic Development at the City of
Cincinnati.

James' areas of expertise include economic
development, project management, and
performance measurement. In addition, he is a
skilled communicator, analyst, and creative
problem solver.

During his tenure at Deerfield Township,
James worked closely with entrepreneurs
looking to start a business, assisted existing
companies with relocations and expansions,
and managed development projects of varying
scales. He also served on the Executive Board
of the Warren County Small Business
Development Alliance.

At the City of Cincinnati, James was
instrumental in developing strategic plans to
Specialties
• Organizational assessment
• Strategic Planning
Professional History
• Raftelis: Senior Consultant
(2021-present)
• Northern Kentucky University:

Adjunct Instructor (2017-2021)
• Deerfield Township, Ohio:

Economic Development
Director/Public Information
Officer (2018-2021)
• City of Cincinnati: Development
Officer /Interim Division
Manager, Policy and
Communication (2016-2018)
• Cushman and Wakefield: Vice
President of Research and
Marketing (2010-2016)
Education
• Master of Public Administration –
Northern Kentucky University
(2010)
• Bachelor of Arts in Political
Science – Eastern Michigan
University (2006)
Professional Memberships
• Economic Development Finance
Professional Certification (NDC)
2055
RAFTELIS 34
address smart city initiatives, small business growth, retail revitalization in the urban core, and foreign direct investment.

James has presented at several state and regional conferences on smart cities, data and demographics, and economic development's relationship to parks. He is also an Adjunct Instructor for the Northern Kentucky University Master of Public Administration program, where he teaches Community Development, Public Policy, and Budgeting.

James earned a bachelor's degree in political science from Eastern Michigan University and a master's degree in public administration from Northern Kentucky University. 2056
RAFTELIS 35
Janae Janik

STAFF CONSULTANT
Consultant
ROLE
Janae will work at the direction of Rebekka in
conducting interviews, directing analysis,
preparing recommendations, and drafting
deliverables.

PROFILE
Janae began her consulting career following 12
years of service with the City of San Diego
Superior Court. Her expertise lies in the areas
of process improvement, strategic planning,
program implementation, and workforce
planning and support. She is an innovative
problem solver who maximizes the usage of
technological solutions.

As a Budget and Finance Analyst with the City
of San Diego, Janae assisted in the
development of a $200-million-dollar annual
budget, developed forecasting models for future
revenue and expenditures, and conducted
financial trend analysis of payroll and benefit
costs for over 1,200 employees.

Janae is well-versed in the creation of strategic
plans and managing high visibility projects with
cross-functional impacts. During her tenure as a
Court Operations Supervisor, she managed the
transition to virtual court proceedings during
the COVID-19 pandemic to allow remote
access to justice for community members.

Other notable projects included re-allocating
available resources to maintain services
following staffing reductions, authoring
standard operating procedures to share best
practices throughout the organization, and
developing a new electronic system for filing
Specialties
• Organizational assessment
• Process improvement
• Strategic planning
• Program implementation
• Performance management
• Forecasting
• Data analysis
Professional History
• Raftelis: Consultant (2022-
present)
• Wells Fargo: Senior Technology
Business Systems Consultant --
Contractor (2022)
• San Diego Superior Court:

Budget & Finance Analyst
(2021-2022); Court Operations
Supervisor (2018-2021);
Courtroom Clerk (2016-2018);
Court Administrative Clerk
(2013-2016); Court Operations
Clerk (2010-2013)
Education
• Master of Business
Administration – Western
Governors University (2015)
• Bachelor of Science in
Television, Film & New Media –
San Diego State University
(2010)
Professional Memberships
• Engaging Local Government
Leaders (ELGL)
2057
RAFTELIS 36
documents to reduce case processing times and improve customer experience. Janae was instrumental in identifying continuous process improvement opportunities that drove operational efficiencies and reduced costs.

Janae began her career at the Superior Court working in various customer service and administrative roles aimed at improving case processing times and providing quality service to members of the San Diego community.

Janae earned a master’s degree in business administration and strategic management from Western Governors University and a bachelor’s degree in television and film from San Diego State University.
2058
RAFTELIS 37
Colin Stifler

STAFF CONSULTANT
Consultant
ROLE
Colin will work at the direction of Rebekka in
conducting interviews, directing analysis,
preparing recommendations, and drafting
deliverables.

PROFILE
Colin brings diverse experiences in local
government and management consulting to his
projects and client relationships. He has
participated in numerous organizational
assessments and strategic planning initiatives
for municipalities, counties, and public utilities
across the United States. These engagements
have involved individual department
assessments and process improvement analyses,
as well as organization-wide reviews spanning
multiple departments.

Colin began his consulting career following six
years of education, non-profit, and local
government experience. Most recently, he
worked for Wake County, North Carolina’s
Community Services Department, where he
analyzed and helped implement policies
spanning five County divisions and over 700
employees. Notable projects included creating
an operational framework for an innovative
environmental education facility, as well as
identifying performance measures and
supporting metrics for the County’s library
book selectors.

Prior to Wake County, Colin worked with the
North Carolina Department of Environmental
Quality, where he specialized in local
Specialties
• Organizational assessment
• Survey and data analysis
• Best practice and benchmarking
research
• Program design and
implementation
• Contracting and oversight
Professional History
• Raftelis: Consultant (2021-
present);
• Wake County, North Carolina:

Assistant to the Community
Services Director (2021)
• North Carolina Dept. of
Environmental Quality: Research
Analyst (2020-2021)
• Fidelity Charitable: Senior
Specialist (2017-2019)
• Gannan Normal University
(China): Adjunct Professor
(2015-2016)
• South Korean Ministry of
Education: English Program
Coordinator (2014-2015)
Education
• Master of Public Administration -
University of North Carolina
(2021)
• Bachelor of Arts in Philosophy -
Miami University (2014)
Professional Memberships
• Engaging Local Government
Leaders (ELGL)
2059
RAFTELIS 38
government solid waste and recycling issues. After helping dozens of counties and municipalities navigate contract disputes, Colin created an ideal contract template for local governments to use when outsourcing the collection and processing of recyclable materials.

In his role with Fidelity Charitable, he coordinated multimillion dollar donations for prominent philanthropists. He began his career as an English teacher in South Korea and China.

Colin earned a bachelor’s degree in philosophy from Miami University (Ohio) and a master’s degree in public administration from the University of North Carolina at Chapel Hill.
2060
RAFTELIS 39
APPENDIX B: REQUIRED FORM
2061
For the Contract between the City of
Richmond and

EXHIBIT B

PAYMENT PROVISIONS
{PLEASE NOTE THAT THE CITY OF RICHMOND SHALL NOT PAY FOR SERVICES

THAT EXCEED THE CONTRACT PAYMENT LIMIT UNLESS A CONTRACT

AMENDMENT HAS BEEN APPROVED BY THE CITY COUNCIL OR THE CITY MANAGER}

1. Provided Contractor is not in default under this Contract, Contractor shall be compensated as provided below.

2. Any and all payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photo copying, meals and travel etc). Invoices, shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the City. Contractor may be required to provide back-up material upon request.

3. Contractor shall submit timely invoices to the following address:

Attention: City of Richmond, Finance Department - Accounts Payable Project Manager: Department:

PO Box 4046
Richmond, CA 94804-0046

4. All invoices that are submitted by Contractor shall be subject to the approval of the City’s Project Manager, before payments shall be authorized.

5. The City will pay invoice(s) within 45 days after completion of services to the City’s satisfaction. The City shall not pay late fees or interest.

6. A Richmond business license shall be obtained before any payment under this Contract shall be authorized and the business license must be kept current during the term of this Contract for payments to continue to be authorized.

7. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract shall be executed by the City. The insurance coverage must be kept current during the term of this Contract for payments to continue to be authorized. 2062
For the Contract between the City of
Richmond and

EXHIBIT C

AUTHORIZED REPRESENTATIVES AND NOTICES

1. Notices. All notices, demands, statements, or communications provided for by this Contract shall be in writing and may be delivered by deposit in the United States mail, postage prepaid. Notices to the City shall be addressed to the Department Head and (as delineated below in section 1.1) to the project manager responsible for the administration of or the supervision of the scope of work under this Contract. Notices to the Contractor shall be addressed to the party designated by Contractor (as delineated below in section 1.2). Notice shall be deemed delivered (a) upon personal delivery; (b) as of the fifth business day after mailing by United States certified mail, postage prepaid, addressed to the proper party; or (c) as of 12:00 p.m. on the second business day immediately after the day it is deposited with and accepted by Federal Express, or a similar overnight courier service, addressed to the proper party and marked for next business day morning delivery. For the purposes of this Contract, a "business day" means any day Monday through Friday that is not a holiday recognized by the federal government or the State of California.

1. 1 CITY hereby designates as its Authorized Representative the Project Manager whose name and address are as follows:

City of Richmond
Richmond, CA 94804-0046

1. 2 CONTRACTOR hereby designates as its Authorized Representative the Project Manager whose name and address are as follows:

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General Conditions/EJ/TE 01-19-11 1 of 13

EXHIBIT D

GENERAL CONDITIONS

1. Independent Contractor. Contractor acknowledges, represents and warrants that Contractor is not a regular or temporary employee, joint venturer or partner of the City, but rather an independent Contractor. This Contract shall not be construed to create an agency, servant, employee, partnership, or joint venture relationship. As an independent Contractor, Contractor shall have no authority to bind City to any obligation or to act as City's agent except as expressly provided herein. Due to the independent Contractor relationship created by this Contract, City shall not withhold state or federal income taxes, the reporting of which shall be Contractor's sole responsibility.

2. Brokers. Contractor acknowledges, represents and warrants that Contractor has not hired, retained or agreed to pay any entity or person any fee, commission, percentage, gift, or any other consideration, contingent upon or resulting from the award or making of this Contract.

3. City Property. The rights to applicable plans, drawings, reports, calculations, data, specifications, videos, graphics or other materials prepared for or obtained pursuant to this Contract, which, upon request, are to be delivered to City within a reasonable time, shall be deemed assigned to City. If applicable, Contractor shall prepare check prints upon request. Notwithstanding the foregoing, Contractor shall not be obligated to provide to City proprietary software or data which Contractor has developed or had developed for Contractor's own use; provided, however, that Contractor shall, pursuant to Section 15 below, indemnify, defend and hold harmless City from and against any discovery or Public Records Act request seeking the disclosure of such proprietary software or data.

4. Patents, Trademarks, Copyrights and Rights in Data. Contractor shall not publish or transfer any materials, discoveries, developments, concepts, designs, ideas, know how, improvements, inventions and/or original works of authorship resulting from activities supported by this Contract without the express prior written consent of the City Manager. If anything resulting from activities supported by this Contract is patentable, trademarkable, copyrightable or otherwise legally protectable, City reserves the exclusive right to seek such intellectual property rights. Notwithstanding the foregoing, Contractor may, after receiving City's prior written consent, seek patent, trademark, copyright or other intellectual property rights on anything resulting from activities supported by this Contract. However, City reserves, and Contractor irrevocably grants, a nonexclusive, fully paid-up, royalty-free, assumable, perpetual, worldwide license, with the right to transfer, sublicense, practice and exploit said license and the right to make, have made, copy, modify, make derivative works of, use, sell, 2064
General Conditions/EJ/TE 01-19-11 2 of 13
import, and otherwise distribute under all applicable intellectual properties without restriction of any kind said license.

Contractor further agrees to assist City, at City's expense, in every proper way to secure the City’s rights in any patents, trademarks, copyrights or other intellectual property rights relating thereto, including the disclosure to City of all pertinent information and data with respect thereto. Contractor shall also assist City in the execution of all applications, specifications, oaths, assignments, recordations, and all other instruments which City shall deem necessary in order to apply for, obtain, maintain and transfer such rights, or if not transferable, to waive such rights. Contractor shall further assist City in the execution of all applications, specifications, oaths, assignments, recordations and all other instruments which City shall deem necessary in order to assign and convey to City, and any assigns and nominees the sole and exclusive right, title and interest in and to any patents, trademarks, copyrights or other intellectual property rights relating thereto. Contractor further agrees that its obligation to execute or cause to be executed, when it is in Contractor's power to do so, any such instruments or papers shall continue during and at all times after the end of Contractor's services and until the expiration of the last such intellectual property right. Contractor hereby irrevocably designates and appoints City, and its duly authorized officers, agents and servants, as its agent and attorney-in-fact, to act for and in its behalf and stead to execute and file any such applications and to do all other lawfully permitted acts to further the application for, prosecution, issuance, maintenance or transfer of letters of patents, copyright and other registrations. This power of attorney is coupled with an interest and shall not be affected by Contractor's subsequent incapacity.

5. Inspection. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the CITY, the State of California, and the United States Government.

If the project or services set forth in Exhibit A shall be performed on City or other public property, City shall have the right to inspect such work without notice. If such project or services shall not be performed on City or other public property, City shall have the right to inspect such work upon reasonable notice.

6. Services. The project or services set forth in Exhibit A shall be performed to the full satisfaction and approval of City. In the event that the project or services set forth in Exhibit A are also itemized by price, City, in its sole discretion, may, upon notice to Contractor, delete certain items or services set forth in Exhibit A, in which case there shall be a corresponding reduction in the amount of compensation paid to Contractor. 2065
General Conditions/EJ/TE 01-19-11 3 of 13
Contractor shall, at its own cost and expense, furnish all facilities and equipment necessary for Contractor to complete the project or perform the services required herein, unless otherwise provided in Exhibit A.

7. Records. Contractor shall keep and make available for inspection and copying by authorized representatives of the City, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the City.

Contractor shall retain all documents pertaining to this Contract for a period of five (5) years after this Contract's termination (or for any further period that is required by law) and until all Federal or State audits are complete and exceptions resolved for this contract's funding period. Upon request, CONTRACTOR shall make these records available to authorized representatives of the CITY, the State of California, and the United States Government.

Contractor shall keep full and detailed accounts, maintain records, and exercise such controls as may be necessary for proper financial management under this Contract. The Contractor’s accounting and control systems shall be satisfactory to City. Contractor's accounting systems shall conform to generally accepted accounting principles and all records shall provide a breakdown of total costs charged under this Contract, including properly executed payrolls, time records, utility bills, invoices and vouchers. The City shall be afforded prompt access to Contractor's records, books, and Contractor shall preserve such project records for a period of at least five (5 years after the termination of this Contract , or for such longer period as may be required by law.

Contractor shall permit City and its authorized representatives and accountants to inspect, examine and copy Contractor's books, records, accounts, correspondence, instructions, drawings, receipts, subcontracts, purchase orders, vouchers, memoranda and other data relating to the project or services set forth in Exhibit A, and any and all data relevant to this Contract at any reasonable time for the purpose of auditing and verifying statements, invoices, or bills submitted by Contractor pursuant to this Contract and shall provide such assistance as may be reasonably required in the course of such inspection. Contractor shall also allow City access to the record keeping and accounting personnel of Contractor.

City further reserves the right to examine and re-examine said books, records, accounts, and data during the five (5 year period following the termination of this Contract; and Contractor shall in no event dispose of, destroy, alter, or mutilate said books, records, accounts, and data in any manner whatever for five (5 years after the termination of this Contract. 2066
General Conditions/EJ/TE 01-19-11 4 of 13
Pursuant to California Government Code § 10527, the parties to this Contract shall be subject to the examination and audit of representatives of the Auditor General of the State of California for a period of three (3) years after final payment under this Contract. The examination and audit shall be confined to those matters connected with the performance of this Contract including, but not limited to, the cost of administering this Contract.

8. Changes and Extra Work. All changes and/or extra work under this Contract shall be performed and paid for in accordance with the following:

Only the City Council or the City Manager may authorize extra and/or changed work. Contractor expressly recognizes that other City personnel are without authorization to either order extra and/or changed work or waive contract requirements. Failure of Contractor to secure the authorization for such extra and/or changed work shall constitute a waiver of any and all right to adjustment in contract price due to such unauthorized work and Contractor thereafter shall be entitled to no compensation whatsoever for performance of such extra and/or changed work.

If Contractor is of the opinion that any work which Contractor has been directed to perform is beyond the scope of this Contract and constitutes extra work, Contractor shall promptly notify City of the fact. The City shall make a determination as to whether or not such work is, in fact, beyond the scope of this Contract and constitutes extra work. In the event that City determines that such work does constitute extra work, City shall provide extra compensation to Contractor on a fair and equitable basis. A change order or Contract Amendment providing for such compensation for extra work shall be negotiated between City and Contractor and executed by Contractor and the appropriate City official.

In the event City determines that such work does not constitute extra work, Contractor shall not be paid extra compensation above that provided herein and if such determination is made by City staff, said determination may be appealed to the City Council; provided, however, a written appeal must be submitted to the City Manager within five (5) days after the staff's determination is sent to Contractor. Said written appeal shall include a description of each and every ground upon which Contractor challenges the staff's determination.

9. Additional Assistance. If this Contract requires Contractor to prepare plans and specifications, Contractor shall provide assistance as necessary to resolve any questions regarding such plans and specifications that may arise during the period of advertising for bids, and Contractor shall issue 2067
General Conditions/EJ/TE 01-19-11 5 of 13
any necessary addenda to the plans and specifications as requested. In the event Contractor is of the opinion that City's requests for addenda and assistance is outside the scope of normal services, the parties shall proceed in accordance with the changes and extra work provisions of Section 8 of these General Conditions.

10. Professional Ability. Contractor acknowledges, represents and warrants that Contractor and its employees are skilled and able to competently provide the services hereunder, and possess all professional licenses, certifications, and approvals necessary to engage in their occupations.

City has relied upon the professional ability and training of Contractor as a material inducement to enter into this Contract. Contractor shall perform in accordance with generally accepted professional practices and standards of Contractor's profession. In the event that City, in its sole discretion, desires the removal of any person employed or retained by Contractor to perform services hereunder, such person shall be removed immediately upon receiving notice from City.

11. Business License. Contractor shall obtain a Richmond Business License before performing any services required under this Contract. The failure to so obtain such license shall be a material breach of this Contract and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual or extraordinary circumstances without necessitating any modification of this Contract to reflect such waiver.

12. Termination Without Default. Notwithstanding any provision herein to the contrary, City may, in its sole and absolute discretion and without cause, terminate this Contract at any time prior to completion by Contractor of the project or services hereunder, immediately upon written notice to Contractor. Contractor may terminate this Contract at any time in its sole and absolute discretion and without cause upon 30 days' written notice to City. In the event of termination by either party, Contractor shall be compensated for: (1) all authorized work satisfactorily performed prior to the effective date of termination; (2) necessary materials or services of others ordered by Contractor for this Contract, prior to receipt of notice of termination, irrespective of whether such materials or services of others have actually been delivered, provided that Contractor is not able to cancel such orders. Compensation for Contractor in such event shall be determined by City in accordance with the percentage of the project or services completed by Contractor; and all of Contractor's finished or unfinished work product through the time of the City's last payment shall be transferred and assigned to City. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.
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13. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Contract, City may immediately terminate this Contract by giving written notice of such termination, stating the reasons for such termination. Contractor shall be compensated as provided in Section 12 of these General Conditions; provided, however, there shall be deducted from such amount the amount of damage, including attorney's fees, expert witness fees and costs, if any, sustained by City by virtue of Contractor's breach of this Contract. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.

14. Conflict of Interest. Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.

15. Indemnification.
(a) If this Contract is a contract for design professional services subject to California Civil Code Section 2782.8(a) and Contractor is a design professional, as defined in California Civil Code Section 2782.8(b)(2), Contractor shall hold harmless, defend and indemnify the City, its officers, agents, employees, and volunteers from and against any and all claims, damages, losses, and expenses including attorneys’ fees arising out of, or pertaining to, or relating to the negligence, recklessness, or willful misconduct of the Contractor, except where caused by the active negligence, sole negligence, or willful misconduct of the City. To the fullest extent permitted by law, Contractor shall immediately defend and indemnify the City and its officers, agents, employees, and volunteers from and against any and all liabilities, regardless of nature or type, that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor, or its employees, agents, or subcontractors.

Liabilities subject to the duties to defend and indemnify include, without limitation, any and all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys’ fees; court costs; and costs of alternative dispute resolution. Contractor’s obligation to 2069
General Conditions/EJ/TE 01-19-11 7 of 13
indemnify applies unless it is finally adjudicated that the liability was caused by the sole active negligence or sole willful misconduct of an indemnified party.
(b) If this Contract is not a contract for design professional services subject to California Civil Code Section 2782.8(a) or Contractor is not a design professional as defined in California Civil Code Section 2782.8(b)(2), Contractor shall indemnify, defend, and hold harmless the City, its officers, agents, employees and volunteers from any and all claims, suits, or actions of every name, kind and description, brought forth on account of injuries to or death of any person or damage to property arising from or connected with the willful misconduct, negligent acts, errors or omissions, ultra-hazardous activities, activities giving rise to strict liability, or defects in design by Contractor or any person directly or indirectly employed by, or acting as, the agent for Contractor in the performance of this Contract, including the concurrent or successive passive negligence of the City, its officers, agents, employees or volunteers.
(c) It is understood that the duty of Contractor to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Contractor shall be obligated to defend, in all legal, equitable, administrative, or special proceedings, with counsel approved by the City, the City and its officers, agents, employees, and volunteers, immediately upon tender to Contractor of the claim in any form or at any stage of an action or proceeding, whether or not liability is established. An allegation or determination that persons other than Contractor are responsible for the claim does not relieve Contractor from its separate and distinct obligation to defend under this Section 15. The obligation to defend extends through final judgment, including exhaustion of any appeals. The defense obligation includes an obligation to provide independent counsel if Contractor asserts that liability is caused in whole, or in part, by the negligence or willful misconduct of an indemnified party. (d) The review, acceptance or approval of the Contractor’s work or work product by any indemnified party shall not affect, relieve or reduce the Contractor’s indemnification or defense obligations. This Section 15 survives completion of the services or the termination of this Contract.

The provisions of this Section 15 are not limited by, and do not affect, the provisions of this Contract relating to insurance.
(e) Acceptance of insurance certificates and endorsements required under this Contract does not relieve Contractor from liability under this Section

15. This Section 15 shall apply whether or not such insurance policies are determined to be applicable to any such damages or claims for damages.

16. Safety. Contractor acknowledges that the City is committed to the highest standards of workplace safety. Contractor shall perform all work hereunder in full compliance with applicable local, state and federal safety requirements including but not limited to Occupational Safety and Health Administration requirements, and shall assume sole and complete 2070
General Conditions/EJ/TE 01-19-11 8 of 13
responsibility for the safety of Contractor's employees and any subContractor's employees. If a death, serious personal injury or substantial property damage occurs in connection with the performance of this Contract, Contractor shall immediately notify the City by telephone.

17. Insurance. Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.

18. Non-Liability of Officials and Employees of the City. No official or employee of the City shall be personally liable for any default or liability under this Contract.

19. Compliance with Laws. Contractor shall comply with all federal, state and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any courts or administrative bodies or tribunals, with respect to this Contract, including without limitation environmental laws, employment discrimination laws and prevailing wage laws. Compliance under this provision includes compliance with all provisions of the Richmond Municipal Code ("Municipal Code"), including Chapters 2.50, 2.52, 2.56, and 2.60, if applicable.

Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor shall promptly provide to City documents and information verifying its compliance with the Living Wage Ordinance. Also as prescribed in § 2.60.070, Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance.

Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or subcontractor under a contract or subcontract with the City for public work or for goods or for services to refrain from discriminatory employment or subcontracting practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential subcontractor.

Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at
http://www.ci.richmond.ca.us/workplacepolicies . Contractor agrees to abide by the terms and conditions of said policies.

20. Limitations upon Subcontracting and Assignment. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated 2071
General Conditions/EJ/TE 01-19-11 9 of 13
under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the City Council or its designee.

Contractor acknowledges that the services which Contractor shall provide under this Contract are unique, personal services which, except as otherwise provided herein, Contractor shall not assign or sublet to any other party without the prior written approval of City, which approval may be withheld in City's sole and absolute discretion. In the event that City, in writing, approves any assignment or subletting of this Contract or the retention of subcontractors by Contractor, Contractor shall provide to City upon request copies of each and every subcontract contract prior to the execution thereof by Contractor and subcontractor. Any assignment by Contractor of any or all of its rights under this Contract without first obtaining City's prior written consent shall be a default under this Contract.

The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or joint-venture or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.

21. Integration. This Contract constitutes the entire agreement between the parties concerning the subject matter hereof and supersedes any previous oral or written agreement; provided, however, that correspondence or documents exchanged between Contractor and City may be used to assist in the interpretation of the Exhibits to this Contract.

22. Modifications and Amendments. This Contract may be modified or amended only by a change order or Contract Amendment executed by both parties and approved as to form by the City Attorney.

23. Conflicting Provisions. In the event of a conflict between these General Conditions and those of any Exhibit or attachment hereto, these General Conditions shall prevail; provided, however, that any Special Conditions as set forth in Exhibit E shall prevail over these General Conditions. In the event of a conflict between the terms and conditions of any two or more Exhibits or attachments hereto, those prepared by City shall prevail over those prepared by the Contractor, and the terms and conditions preferred by the City shall prevail over those preferred by the Contractor.

24. Non-exclusivity. Notwithstanding any provision herein to the contrary, the services provided by Contractor hereunder shall be non-exclusive, and 2072
General Conditions/EJ/TE 01-19-11 10 of 13
City reserves the right to employ other Contractors in connection with the project.

25. Exhibits. All Exhibits hereto are made a part hereof and incorporated herein by reference; provided, however, that any language in Exhibit A which does not pertain to the project description, proposal, scope of services, or method of compensation (as applicable) , or any corresponding responsibilities of City, shall be deemed extraneous to, and not a part of, this Contract.

26. Force Majeure. Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by reason of acts of God, strikes, boycotts, lock-outs, inability to procure materials not related to the price thereof, failure of power, restrictive governmental laws and regulations enacted after the date of this Contract, riots, civil unrest, acts of terrorism, insurrection, war, declaration of a state or national emergency or other reasons of a like nature not within the reasonable control of such party.

27. Time of the Essence. Time is of the essence of this Contract. Contractor and City agree that any time period set forth in Exhibit A represents their best estimates with respect to completion dates and both Contractor and City acknowledge that departures from the schedule may occur.

Therefore, both Contractor and City will use reasonable efforts to notify one another of changes to the schedule. Contractor shall not be responsible for performance delays caused by others, or delays beyond Contractor's control, and such delays shall extend the times for performance of Contractor's work.

28. Confidentiality. Contractor agrees to comply with, and to require its employees, agents and partners to comply with, all applicable State or Federal statutes or regulations respecting confidentially, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that:

All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purposes not directly connected with the administration of such service.

No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service.
2073
General Conditions/EJ/TE 01-19-11 11 of 13

29. Third Parties. Nothing herein shall be interpreted as creating any rights or benefits in any third parties. For purposes hereof, transferees or assignees as permitted under this Contract shall not be considered "third parties."

30. Governing Law. This Contract shall be construed in accordance with the law of the State of California without regard to principles of conflicts of law.

This Contract is made in Contra Costa County, California, and any action relating to this Contract shall be instituted and prosecuted in the courts of Contra Costa County, California.

31. Nonrenewal. Contractor understands and agrees that there is no representation, implication, or understanding that the services provided by Contractor under this Contract will be purchased or renewed by the City under a new contract following expiration or termination of this Contract, and waives all rights or claims to notice or hearing respecting any failure by City to continue the purchase of all or any failure to continue purchase of all or any such services from Contractor.

32. Claims. Any claim by Contractor against City hereunder shall be subject to Government Code §§ 800 et seq. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be waived if not made within six months after accrual of the cause of action.

33. Interpretation. This Contract shall be interpreted as if drafted by both parties.

34. Warranty. In the event that any product shall be provided to the City as part of this Contract, Contractor warrants as follows: Contractor possesses good title to the product and the right to transfer the product to City; the product shall be delivered to the City free from any security interest or other lien; the product meets any specifications contained herein; the product shall be free from material defects in materials and workmanship under normal use for a period of one (1) year from the date of delivery; and the product shall be fit for its intended purpose(s). Notwithstanding the foregoing, consumable and maintenance items (such as light bulbs and batteries) shall be warranted for a period of one hundred and eighty (180) days from the date of delivery. All repairs during the warranty period shall be promptly performed by Contractor, at Contractor's expense, including shipping.

35. Severability. In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, City and Contractor shall negotiate an equitable adjustment in the provisions of the Contract with a view 2074
General Conditions/EJ/TE 01-19-11 12 of 13
toward effecting the purpose of this Contract, and the validity and enforceability of the remaining provisions or portions or applications thereof, shall not be affected thereby.

36. Authority. City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that he or she is duly authorized to enter into and execute this Contract on behalf of Contractor, and shall be personally liable to City if he or she is not duly authorized to enter into and execute this Contract on behalf of Contractor.

37. Waiver. The waiver by City of any breach of any term or provision of this Contract shall not be construed as a waiver of any subsequent breach.

Inspections or approvals, or statements by any officer, agent or employee of the City relating to the Contractor’s performance, or payments therefore, or any combination of these acts, shall not relieve the Contractor’s obligation to fulfill this Contract as prescribed; nor shall the City be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.

38. Possessory Interest. If this Contract results in the Contractor having possession of, claim to or right to the possession of land or improvements, but does not vest ownership of the land or improvements in the same person, or if this Contract results in the placement of taxable improvements on tax exempt land (Revenue and Taxation Code 107), such interest or improvements may represent a possessory interest subject to property tax, and Contractor may be subject to the payment of property taxes levied on such interest.

39. Performance and Final Acceptance.

Contractor represents that it is experienced, qualified, registered, licensed, equipped, organized and financed to perform the services under this Contract.

Contractor shall perform the services under this Contract with that degree of skill and judgment normally exercised by professional firms performing services of a similar nature in the State of California, and shall be responsible for the professional quality, technical accuracy and coordination of the services it performs under this Contract. In addition to the other rights and remedies which City may have, Contractor shall, at its own expense, correct any services which fail to meet the above standard. 2075
General Conditions/EJ/TE 01-19-11 13 of 13
City shall provide Contractor an opportunity to cure errors and omission which may be disclosed during the review of submittals, with no increase in the authorized Contract Payment Limit. Should Contractor fail to make necessary corrections in a timely manner, such corrections shall be made by the City and the cost thereof shall be charged to Contractor.

If warranted, City shall determine, and Contractor may request such determination, that Contractor has satisfactorily completed performance of this Contract. Upon such determination, City shall issue to Contractor a written Notice of Final Acceptance, after which Contractor shall not incur further costs under this Contract. Contractor shall respond to such Notice of Final Acceptance by executing and submitting to City a Release and Certificate of Final Payment.

40. Survival. The rights and obligations of the parties which by their nature survive termination or completion of the services covered by this Contract shall remain in full force and effect after termination or completion. 2076
For the Contract between the City of
Richmond and

EXHIBIT E

SPECIAL CONDITIONS
The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable):
2077
For the Contract between the City of
Richmond and

EXHIBIT F

INSURANCE PROVISIONS
During the entire term of this Contract and any extension or modification thereof, the CONTRACTOR shall keep in effect insurance policies meeting the insurance requirements specified in the insurance provisions which are attached hereto and incorporated herein by this reference.
2078
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services
Type 2 – Page 1 of 3
Revised: September 2011
In all instances where CONTRACTOR or its representatives will provide professional services (architects, engineers, construction management, counselors, medical professionals, hospitals, clinics, attorneys, consultants, accountants, etc.) to the City of Richmond (City), the City requires the following MINIMUM insurance requirements and limits.

CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.

CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery.

CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.

Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability coverage, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.

City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.

Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.

Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:

1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001), and including coverage for bodily and personal injury, property damage, and products and completed operations (if applicable).

2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto).

3. Original and Separate Additional Insured Endorsement for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.

4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.

5. Original and Separate Waiver of Subrogation for Workers’ Compensation insurance.

6. Professional Liability or Errors & Omissions Liability Insurance appropriate to the CONTRACTOR’s profession (if required.)
Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.

If CONTRACTOR is self-insured, provide a certificate of Permission to SelfInsure, signed by the California Department of Industrial Relations and SelfInsurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.

General Liability
(primary and excess limits
combined)
$2,000,000 per occurrence for bodily injury, personal injury and property damage. If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate limit).

Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.
2079
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services
Type 2 – Page 2 of 3
Revised: September 2011
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.

PROJECT COST REQUIRED LIMIT
$0 - $1 million $1 million p/o
$1 million - $5 million $2 million p/o
Over $5 million $5 million p/o

Professional Liability or Errors &
Omissions Liability –
Required for all professionals
including architects, engineers,
consultants, construction
management, counselors, medical
professionals, hospitals, clinics,
attorneys and accountants, & other
consultants as may be required by
the City.

Required Policy Conditions
Additional Insured Endorsement Applicable to General Liability coverage.

The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured including bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.

ISO form CG 20 10 (11/85) or its equivalent is required. If the Contractor is supplying their product or providing a service then the endorsement must not exclude products and completed operations coverage. If it does, then CG 20 37 (10/01) is also required.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.

Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.

Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers’ Compensation Insurance during the life of this contract.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.

Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.

Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.

A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.

Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverage’s and cover those insured in the underlying policies. 2080
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services
Type 2 – Page 3 of 3
Revised: September 2011
Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.

Subcontractors
CONTRACTOR shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.

CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies. The fact that insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.

Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin.

The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.

Original insurance certificates and required policy endorsements shall be mailed or delivered to the Designated Project Manager for the City of Richmond.

Insurance certificates and endorsements may be faxed to the Designated Project Manger. However, CONTRACTOR must mail the original certificates and endorsements to Designated Project Manager once faxed.

Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.

If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.

Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.

Reporting Requirements
Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.

Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.
2081

CITY OF RICHMOND
Sanctuary City Compliance
Statement
The undersigned, an authorized agent of (hereafter
"Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”). Contractor understands and agrees that the City may choose with whom it will maintain businessrelations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S.

Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”).

Contractor understandsthe meaning of the following terms used in the SCCO:
a. "Data Broker” means either of the following:
i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, which include both private-sector business and government agencies;
ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used.
b. “Extreme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar services."
Contractor understandsthat it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting servicesto ICE.

Contractor further understands and agrees that Contractor'sfailure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) years from the effective date of the contract termination.

By executing this Statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.

Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed this day of ______ ____ , 20__ , at , California.

Printed Name: Title:

Signed: Date:

Business Entity:

Vendor SCCO Compliance Statement (Augt2020)
Exhibit G
2082
May 16, 2023 Page 1 of 5
Public Works
DATE: May 16, 2023
TO: Mayor Martinez and Members of the City Council
FROM: Dave Aleshire, City Attorney
Daniel Chavarria, PE, Director of Public Works
Lina Velasco, Director of Community Development
SUBJECT: Contract With Wiss, Janney, Elstner Associates, Inc.

FINANCIAL IMPACT: Total amount will not exceed $247,000. An estimated $180,000 of the contract will fund Pt. Molate related
restoration and will be paid using account string
01917090-400201-PM902. Restoration of the Cafeteria
Building/Port-related work is estimated in the amount of $67,000 and will be paid using account string 40163080- 400201-36004.

PREVIOUS COUNCIL
ACTION:

Click or tap here to enter text.

STATEMENT OF THE
ISSUE:

The Winehaven Historic District and Shipyard No. 3
Historic District have several vacant structures, including damaged and deteriorated structural and enclosure
components. City staff is seeking architectural and
structural consulting services for evaluation and
stabilization of the buildings at these two sites.

RECOMMENDED ACTION: APPROVE a sole-source contract with Wiss, Janney, Elstner Associates, Inc. (WJE), in an amount not to
exceed $247,000 (approximately $180,000 for Pt. Molate
and the remaining $67,000 for the Cafeteria building), for a term beginning May 24, 2023, through June 30, 2024,
to provide architectural and structural consulting services for evaluation and stabilization of certain buildings that are part of the Winehaven and Shipyard No. 3 Historic
Districts – Public Works Department (Dave Aleshire 510- AGENDA
REPORT
2083
May 16, 2023 Page 2 of 5
620-6509/Daniel Chavarria 510-620-5478/Lina Velasco
510-620-6841).

DISCUSSION:

The Winehaven Historic District and Shipyard No. 3 Historic District have several vacant structures. City staff has observed damaged and deteriorated structural and enclosure components to these structures. To repair these issues, City staff is seeking approval of a sole-source contract with Wiss, Janney, Elstner Associates, Inc. (WJE) to continue their work previously done at the subject sites. The proposed contract will be for an amount not to exceed $247,000, with a term beginning May 24, 2023 through June 30, 2024. Based on conversations with the consultant team at WJE, approximately $180,000 will be spent on Pt. Molate and the remaining balance of $67,000 on the Cafeteria Building.

Project Objectives
Except for the Fire Station, the buildings at both sites are vacant and their building enclosure materials are generally deteriorated and are damaged in numerous locations, allowing water and animal intrusion and continued deterioration of historic materials.

The overall goals of this project are as follows:

Investigation
 Assess the condition of the buildings at the two sites, focusing on their structure and building enclosures.
 Determine what temporary shoring, structural, and enclosure repairs are recommended to mitigate the further deterioration of these buildings for a period of approximately five years (or possibly longer for the Cafeteria building).

Construction Documents
 Design the recommended repairs and prepare Construction Documents suitable for obtaining construction permits and publicly bidding the projects.

Construction Period Services
 Assist in the selection of contractors and perform Construction Administration during the installation of the repairs to stabilize the buildings and mitigate further deterioration.

Additional Background
Threats and litigation have had much to do with the fate of the Winehaven Historic District, registered under the National Register as well as the Richmond Historic Preservation Ordinance. Federal litigation with Upstream and the Tribe resulted in an Amended Federal Judgment which gave first the City five years to find a developer, and then five years for the Upstream/Tribe entity. When the City’s efforts ended with 2084
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litigation with the then developer (Winehaven, LLC), per the Amended Judgment, the development parcels were transferred to the Upstream/Tribe entity, but the City retained the obligation to maintain the property under the Amended Judgment. The development plan had incorporated the restoration and rehabilitation of the structures in the Historic District by the developer, and the development entities the Upstream/Tribe has been talking to, still plan on this as a part of the projects they are considering. The City, assuming that the future developer would deal with the long-term issues, has put minimal effort into the repair and updating of the structures.

The condition of the structures has been assessed at various times and the structures have continued to deteriorate as noted in multiple reports (Attachments 3 and 4). City staff had previously contacted WJE, a qualified consultant with previous experience in assessing the site, and were working on revisions to their proposal.

The City recently requested that WJE update their proposal to phase the project, and to include flexibility to establish and revise the scope of services for future phases as the project progresses and evolves. A primary goal of this approach is to accelerate the schedule for the first phase (which is to address the cottage reroofing), so that construction can begin on some of the highest priority items while further investigation of other conditions and buildings continues. The first phase will be followed by subsequent phases that continue to address conditions in a manner that will offer the greatest value in stabilizing the buildings and protecting them from further deterioration and damage. Due to the uncertainty associated with the overall project scope and phasing, amendments to this contract may be necessary as the project progresses.

In the midst of this effort, a nonprofit, the Winehaven Trust prepared a lawsuit for violations of the Richmond Municipal Code and an injunction to be sought against the Upstream/Tribe entity and the City. Discussion with the City Attorney has led to the litigation being held in abeyance if the City could prioritize and proceed with some of the critical restoration and preservation work, including the first phase involving the roofs of the cottages. The Richmond Historic Preservation Ordinance makes the demolition of an historic resource by action or failure to act (demolition by neglect) a misdemeanor and provides the further remedy of obtaining an injunction ordering the owner or any responsible party to restore the property. While the City’s desire to have the future developer take on this responsibility was not unreasonable at the time—given the lengthening time frame of finding a developer, the City Attorney has opined that the continuing deterioration of the historic resources makes it incumbent on the City to enact a program to begin restoration and arrest the “demolition by neglect” claim in the lawsuit. If City resources are to be devoted to this, it is better they be spent on the historic resources rather than litigation.

Previous Work Completed by WJE
The Cafeteria Building was constructed at Richmond Shipyard No. 3 in 1943 and is a contributing resource within the Richmond Shipyard No. 3 Historic District. Available original construction documents indicate that the building’s use and floor plan were revised multiple times, unlike most of the other buildings at the shipyard. The one-story 2085
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wood-framed building is clad with painted wood siding and has gravel-surfaced bituminous low-slope roofing.

WJE previously documented the Cafeteria Building as part of a Historic Structures Report for the overall Richmond Shipyard No. 3. The proposed Scope of work will update that conditions assessment completed in 2013.

In July 2010, WJE was engaged by the City of Richmond to perform an emergency stabilization assessment of seven buildings (Buildings 1, 6, 10, 13, 17, 60, and 63) at the Winehaven National Historic District. The purpose of that assessment was to identify conditions that pose an immediate hazard of collapse. WJE prepared a report dated July 20, 2010, describing their findings from that investigation (see Attachment 3).

In 2011, the City of Richmond engaged Plant Construction to perform emergency stabilization based on the recommendations described in the July 2010 WJE report.

WJE was engaged by Plant Construction to provide engineering services to design the stabilization. This work was completed circa August 2011.

Since the emergency stabilization work was limited to those conditions that were observed to be hazardous at the time of the previous site observations, and since the stabilization work was not intended to include protection of the building from weather, further deterioration of portions of the building that had not been stabilized was likely. As a result, the City of Richmond, engaged WJE to conduct follow-up inspections of the buildings to assess whether any significant further deterioration had occurred and whether additional stabilization would be needed. This report was completed in 2012 (see Attachment 4).

The proposed scope of work would also expand upon the previously completed work to include the following buildings: 28 cottages (buildings 31 through 54 and 56 through 59), a Winemaster’s House (building 60), and a Fire Station (building 63). The buildings were originally constructed in multiple periods between 1910 and 1919, with some buildings including more recent additions and modifications. The buildings are contributing resources located within the larger Winehaven Historic District. The buildings are typically constructed of wood framed walls and roofs with concrete foundations. The building enclosure of the cottages and Winemaster’s House include stucco and painted wood siding, composite shingle roofing and wood gutters. There may be wood shingles under the stucco.

The Fire Station enclosure is constructed of corrugated metal siding, composite shingle, and low-slope built-up roofing. The Fire Station is currently leased, while the other buildings have been vacant since the Navy’s departure in 1995.

CONCLUSION:

The requested contract and scope of services will assist the City in developing a repair plan for these historic structures to mitigate the further deterioration of these buildings and ensure there is no significant loss of integrity of these historic structures while rehabilitation of these structures can take place.
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DOCUMENTS ATTACHED:

Attachment 1 – Contract
Attachment 2 – Sole Source
Attachment 3 – Winehaven National Register Historic District 2010 Emergency Stabilization Assessment
Attachment 4 – Winehaven National Register Historic District 2012 Annual Condition Assessment
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CITY OF RICHMOND

STANDARD CONTRACT
Department: Project Manager:

Project Manager E-mail: Project Manager Phone No:

PR No: Vendor No: P.O./Contract No:

Description of Services:

The parties to this STANDARD CONTRACT do mutually agree and promise as follows:

1. Parties. The parties to this Contract are the City of Richmond (herein referred to as the “City”) and the following named Contractor:

Company Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No: / Expiration Date:

A California [ ] corporation, [ ] limited liability corporation [ ] general partnership, [ ] limited partnership, [ ] individual, [ ] non-profit corporation, [ ] individual dba as [specify:] ,
[ ] other [specify:]

2. Term. The effective date of this Contract is and it
terminates unless terminated as provided herein.

3. Payment Limit. City’s total payments to Contractor under this Contract shall not exceed $ . City shall not pay for services that exceed
the Contract Payment Limit unless a contract amendment has been approved by the City Council or City Manager.

4. Contractor’s Obligations. Contractor shall provide those services and carry out that work described in the Service Plan (Exhibit A) which is attached hereto and is incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.

5. City's Obligations. City shall make to the Contractor those payments described in the Payment Provisions (Exhibit B) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.
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6. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C) which are attached hereto and are incorporated herein by reference.

7. General Conditions. This Contract is subject to the General Conditions (Exhibit D) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.

8. Special Conditions. This Contract is subject to the Special Conditions (Exhibit E) (if any) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. (Note:
other than Public Works contracts, the City will agree to Special Conditions only in unusual circumstances.)

9. Insurance Provisions. This Contract is subject to the Insurance Provisions (Exhibit F) which are attached hereto and are incorporated herein by reference.

10. Signatures. These signatures attest the parties' Contract hereto:

CITY OF RICHMOND CONTRACTOR:
a municipal corporation

By:
(* The Corporation Chairperson of the Board,
President or Vice President should sign below)

Title: By:

I hereby certify that this Contract Title:
has been approved by City Council.

Date Signed:

By:

City Clerk
(* The Corporation Chief Financial Officer,
Secretary or Assistant Secretary should sign below)
Approved as to form:

By:

By: Title:

City Attorney
Date Signed:

(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a corporation
or nonprofit organization, this Contract (1) must
be signed by (a) the Chairperson of the Board,
President or Vice-President and (b) the
Secretary any Assistant Secretary, the Chief
Financial Officer or any Assistant Treasurer.

LIST OF ATTACHMENTS:

Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Standard Contract/EJ/TE 9-26-07
2089
For the Contract between the City of
Richmond and

EXHIBIT A

SERVICE PLAN
Contractor shall, to the satisfaction of the , perform the following services and be compensated as outlined below:
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Wiss, Janney, Elstner Associates, Inc.
2000 Powell Street, Suite 1650
Emeryville, California 94608
510.428.2907 tel
www.wje.com
Atlanta | Austin | Boston | Chicago | Cleveland | Dallas | Denver | Detroit | Doylestown | Honolulu | Houston | Indianapolis London | Los Angeles | Milwaukee | Minneapolis | New Haven | Northbrook (HQ) | New York | Philadelphia | Pittsburgh Portland | Princeton | Raleigh | San Antonio | San Diego | San Francisco | Seattle | South Florida | Washington, DC May 5, 2023
Mr. Craig K. Murray, SR/WA
Development Project Manager II
City of Richmond
450 Civic Center Plaza
P.O. Box 4046
Richmond, CA 94804-1630
Historic Resource Stabilization – City of Richmond, CA
Point Molate and the Cafeteria at Shipyard Number Three WJE No. 2022.7498
Dear Mr. Murray:

Wiss, Janney, Elstner Associates, Inc. (WJE) is pleased to submit this proposal to the City of Richmond (City) to provide architectural and structural consulting services for evaluation and stabilization of the buildings at two sites in the City of Richmond.

Background
Point Molate
The project area at the Point Molate site contains 28 cottages, a Winemaster’s House, a Fire Station, and several other warehouses and ancillary buildings. The buildings were originally constructed in multiple periods between 1910 and 1919, with some buildings including more recent additions and modifications.

The buildings are contributing resources located within the larger Winehaven Historic District. The smaller buildings are typically constructed of wood framed walls and roofs with concrete foundations. The building enclosure of the cottages and Winemaster’s House include stucco and painted wood siding, composite shingle roofing and wood gutters. There may be wood shingles under the stucco. The Fire Station enclosure is constructed of corrugated metal siding, composite shingle, and low-slope built-up roofing. Some of the other buildings are constructed with steel frames, reinforced and unreinforced concrete, brick veneer and multi-wythe brick masonry, and wood framed roofs with low-slope built-up roofing. The Fire Station is currently leased, while the other buildings have been vacant since the Navy’s departure in 1995. We understand the City of Richmond is responsible for maintaining the buildings.

The Cafeteria Building at Shipyard Number Three
The Cafeteria Building was constructed at Richmond Shipyard Number Three in 1943 and is a contributing resource within the Richmond Shipyard Number Three Historic District. Available original construction documents indicate that the building’s use and floor plan were revised multiple times, unlike most of the other buildings at the shipyard. The one-story wood-framed building is clad with painted wood siding and has gravel-surfaced bituminous low-slope roofing.

WJE has previously documented the Cafeteria Building as part of a Historic Structures Report for the overall Richmond Shipyard Number Three. We understand that the City of Richmond is responsible for

EXHIBIT A
`
For the Contract between the City of
Richmond and Wiss, Janney, Elstner Associates, Inc.
2091
Mr. Craig K. Murray, SR/WA
City of Richmond
May 5, 2023

maintaining the Cafeteria building and has a larger goal of rehabilitating and adaptively reusing the building.

Project Objectives
Except for the Fire Station, the buildings at both sites are vacant and their building enclosure materials are generally deteriorated and are damaged in numerous locations, allowing water and animal intrusion and continued deterioration of historic materials. The overall goals of this project are as follows:

Investigation
 Assess the condition of the buildings at the two sites, focusing on their structure and building enclosures.
 Determine what temporary shoring, structural, and enclosure repairs are recommended to mitigate the further deterioration of these buildings for a period of approximately five years (or possibly longer for the Cafeteria).

Construction Documents
 Design the recommended repairs and prepare Construction Documents suitable for obtaining construction permits and publicly bidding the projects.

Construction Period Services
 Assist in the selection of contractors and perform Construction Administration during the installation of the repairs to stabilize the buildings and mitigate further deterioration.

Phased Approach
The City has requested that WJE structure this proposal to phase the project, and to include flexibility to establish and revise our scope of services for future phases as the project progresses and evolves. A primary goal of this approach is to accelerate the schedule for the first phase, so that construction can begin on some of the highest priority items while further investigation of other conditions and buildings continues. The first phase will be followed by subsequent phases that continue to address conditions in a manner that will offer the greatest value in stabilizing the buildings and protecting them from further deterioration and damage.

Phase 1: Cottage Reroofing
Through discussions with the City, we have determined that the first phase will include reroofing some of the cottages. Replacing these roofs is reportedly a high priority, and there is an economy of scale due to significant similarities between the building roofs. To expedite the work, our preliminary phase 1 investigation of the cottages will be limited to the minimum level of detail necessary to prepare construction documents that can be bid among multiple contractors. This approach introduces uncertainty into the design documents, which we will address using unit prices, allowances, and contingencies.

Subsequent Phases
As the phase 1 design work approaches completion, we will continue with additional preliminary investigation in preparation for developing a stabilization scope for a second phase. Based on reported conditions at the buildings, we anticipate that the second phase of the project may include reroofing 2092
Mr. Craig K. Murray, SR/WA
City of Richmond
May 5, 2023

buildings 1, 6 and/or 10. Depending on the City’s construction funding, we would design roof replacements for some or all of these buildings, and prepare Construction Documents.

After the most severely deteriorated roofs at Point Molate have been replaced, subsequent stabilization phases would include similar, preliminary investigations of other conditions at the properties, including structural and building enclosure conditions at the cottages, as well as the other buildings at Point Molate, and the Cafeteria building at Shipyard Number Three. We will utilize information obtained during earlier phases to inform and prioritize the work on subsequent phases. The specific details of all phases after the first phase will be established later, as the project progresses.

Scope of Services
The scope of services described below applies generally to the buildings and systems included in each project phase, and will be modified and adapted for the subsequent phases to meet the City’s goals as they develop throughout the larger project. Our scope will focus on the buildings’ primary structural and building enclosure elements.

WJE proposes to provide the following scope of services for each building and system, phased throughout the project.

Investigation

1. Visit the project site to investigate, observe and document the condition of the exterior and interior of each building included in the particular project phase to identify deterioration of the specific primary structural and enclosure components that appear likely to lead to significant loss of integrity over the next five years. If attic or crawlspace hatches are present, we will make observations within the attic and crawlspace from the hatch openings and any readily accessible areas. We may recommend further investigation of areas that are inaccessible during our site visits or that may require safety upgrades to access.

2. Prepare a scope of work outline, and/or a conditions report with conceptual recommendations. a. Scope of Work Outline: For the first phase, and other early phases where the scope of work will include the highest priority items that obviously require repair or replacement, this document will summarize the proposed scope of work in outline format so that it can be reviewed, adjusted, and approved by the City for inclusion in the design. The document may include simple choices or options, but will not include significant discussion, comparisons, cost estimating, or other detail. b. Conditions Report: As the larger project progresses, and the highest priority items are addressed, the task of prioritizing the medium-priority stabilization and repair items will require more analysis and decision making. Where appropriate at later phases, we will include a scope of work outline, as described above, and additional discussion of conditions, comparisons of relative advantages and disadvantages of approaches or repairs, and more detailed recommendations, to assist the City with prioritizing, decision making, planning, and phasing the work.

3. Meet with the City to review and discuss the scope of work, revise or adjust the scope if necessary, and establish a final approved scope of work to include in the design for the project phase. 2093
Mr. Craig K. Murray, SR/WA
City of Richmond
May 5, 2023

Construction Documents

1. Perform additional site visit(s) to the project site to collect detailed documentation and measurements to inform the design of stabilization repairs and preparation of Construction Documents.

2. Prepare a set of Construction Documents for each project phase. The Construction Documents will incorporate Division 1 specification sections provided by the City and modified to suit the project by WJE, technical specification sections, and repair drawings. The Construction Documents will be at a sufficient level of detail to obtain construction permits and to publicly bid the work to contractors, and will include unit prices, allowances, contingencies, and alternates, as required, to accommodate the project approach described in the previous sections. Documents produced during phase 1, such as the Division 1 specification sections, will be adapted and reused for subsequent phases where feasible.

3. Provide additional consulting services for correspondence or meetings to discuss the stabilization design and Construction Documents with the City and other relevant parties.

Assumptions and Clarifications
This proposal is based on the following assumptions and clarifications:
 The City will provide all existing information about hazardous materials known or suspected to exist on the two sites. The City will engage a Certified Industrial Hygienist to test materials and provide specifications for the handling and disposal of materials known or suspected at the site that could be affected by the proposed investigation or stabilization work.  The City will provide all available drawings of the sites and buildings for our use in preparing field sheets for our investigation and for preparing repair drawings. We do not know whether drawings of the Point Molate buildings are available. Our current understanding is that basic drawings of the Cafeteria are available.
 The City will provide access to all of the buildings’ interiors and accessible crawlspaces and attics.  Where possible, the City will remove window and door protection to allow for examination of these elements. Where this is not possible, windows and doors that have been protected with plywood at the exterior will not be observed from the exterior.
 Our proposed scope of services does not include evaluation of risk from systems other than the structural and building enclosure systems described in our proposed scope of work. Our scope of services does not include evaluation of fire/water service, electrical, site safety, geotechnical hazards, biological hazards, or hazardous materials that are not affected by the proposed stabilization work.  Our proposed scope of services does not include a full assessment of components of the buildings to determine their historic significance. In general, we will assume that all existing elements of the buildings are potentially significant and will be included in the stabilization scope. Where we do identify components that are not historic, they may be treated differently.  Our proposed scope of services includes preparing limited drafted floor plans and elevation drawings—to the extent needed to convey the scope of repair work and to provide Construction Phase Services. We intend to utilize annotated photographs, tabular schedules, and unit price quantity allowances where possible to simplify the Construction Documents. Detailed plans and elevations, as 2094
Mr. Craig K. Murray, SR/WA
City of Richmond
May 5, 2023

would be produced for full building rehabilitations or as part of a HABS survey, are not included in our proposed scope of services.
 Our proposed scope does not include any cost estimating services. WJE can revise our proposal to include the services of a cost estimator, if requested.  Our proposed scope does not include Bidding or Construction Phase Services. Once we complete the Construction Documents for each phase, WJE can provide a proposal with a recommended budget for Biding and Construction Phase Services for the phase, if requested.  The amount of effort that will be required to complete the subsequent phases after the first is not known at this early stage in the project. The preliminary budget proposed below is based on our current limited understanding of the condition of the buildings, and on our experience designing stabilization repairs for similar buildings. Due to the uncertainty associated with the overall project scope and phasing, the budget proposed is considered preliminary, and we will reevaluate, and recommend revisions to our budget, if necessary, as the project progresses, and the total scope is finalized.

Schedule
We anticipate that we can complete the investigation and Construction Documents for phase 1 (reroofing the cottages) in approximately 2 months from the notice to proceed.

Compensation
WJE proposes to provide the services described above on a time-and-expense basis, billed at our standard hourly rates in effect at the time services are provided. Based on our current understanding of the condition of the buildings and the anticipated amount of stabilization repair, we recommend a preliminary budget of $247,000. We can submit estimated budgets for individual phases, as they are developed throughout the project, and will not exceed the proposed budget without your written approval. An approximate breakdown of our proposed budget and our current hourly rates are provided in the following tables. Fees not expended in one phase will be allocated to subsequent phases.

Task Budget
Phase 1: Investigation $11,000
Phase 1: Construction Documents $36,000
Subsequent Phases $200,000
Total: $247,000
Hourly Billing Rates
Principal $350.00
Associate Principal $300.00
Senior Associate $270.00
Associate III $240.00
Associate II $200.00
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Mr. Craig K. Murray, SR/WA
City of Richmond
May 5, 2023

Our services will be provided in accordance with the attached Terms and Conditions for Professional Services, which are a part of this proposal. If services beyond those described in the scope of services above are requested, they will be performed as additional services, billed on a time and expense basis in addition to our approved budget.

Closing
If this proposal is acceptable, please return a countersigned copy to us as our authorization to proceed or provide a consultant agreement for our review. Should you have any questions or require additional information, we would be happy to discuss this project further at your earliest convenience.

Sincerely,
WISS, JANNEY, ELSTNER ASSOCIATES, INC.

Aaron Weiss
California Licensed Architect: C-35656
Senior Associate
Historic Resource Stabilization – City of Richmond, CA
Point Molate and the Cafeteria at Shipyard Number Three WJE No. 2022.7498
Agreed and approved
Name: (please print)
Signature:

Title:

As Agent or Principal for:

Address:

Date:

Architects are licensed and regulated by the California Architects Board located at 2420 Del Paso Road, Suite 105, Sacramento, CA 95834. 2096
For the Contract between the City of
Richmond and

EXHIBIT B

PAYMENT PROVISIONS
{PLEASE NOTE THAT THE CITY OF RICHMOND SHALL NOT PAY FOR SERVICES

THAT EXCEED THE CONTRACT PAYMENT LIMIT UNLESS A CONTRACT

AMENDMENT HAS BEEN APPROVED BY THE CITY COUNCIL OR THE CITY MANAGER}

1. Provided Contractor is not in default under this Contract, Contractor shall be compensated as provided below.

2. Any and all payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photo copying, meals and travel etc). Invoices, shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the City. Contractor may be required to provide back-up material upon request.

3. Contractor shall submit timely invoices to the following address:

Attention: City of Richmond, Finance Department - Accounts Payable Project Manager: Department:

PO Box 4046
Richmond, CA 94804-0046

4. All invoices that are submitted by Contractor shall be subject to the approval of the City’s Project Manager, before payments shall be authorized.

5. The City will pay invoice(s) within 45 days after completion of services to the City’s satisfaction. The City shall not pay late fees or interest.

6. A Richmond business license shall be obtained before any payment under this Contract shall be authorized and the business license must be kept current during the term of this Contract for payments to continue to be authorized.

7. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract shall be executed by the City. The insurance coverage must be kept current during the term of this Contract for payments to continue to be authorized. 2097
For the Contract between the City of
Richmond and

EXHIBIT C

AUTHORIZED REPRESENTATIVES AND NOTICES

1. Notices. All notices, demands, statements, or communications provided for by this Contract shall be in writing and may be delivered by deposit in the United States mail, postage prepaid. Notices to the City shall be addressed to the Department Head and (as delineated below in section 1.1) to the project manager responsible for the administration of or the supervision of the scope of work under this Contract. Notices to the Contractor shall be addressed to the party designated by Contractor (as delineated below in section 1.2). Notice shall be deemed delivered (a) upon personal delivery; (b) as of the fifth business day after mailing by United States certified mail, postage prepaid, addressed to the proper party; or (c) as of 12:00 p.m. on the second business day immediately after the day it is deposited with and accepted by Federal Express, or a similar overnight courier service, addressed to the proper party and marked for next business day morning delivery. For the purposes of this Contract, a "business day" means any day Monday through Friday that is not a holiday recognized by the federal government or the State of California.

1. 1 CITY hereby designates as its Authorized Representative the Project Manager whose name and address are as follows:

City of Richmond
Richmond, CA 94804-0046

1. 2 CONTRACTOR hereby designates as its Authorized Representative the Project Manager whose name and address are as follows:

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General Conditions/EJ/TE 01-19-11 1 of 13

EXHIBIT D

GENERAL CONDITIONS

1. Independent Contractor. Contractor acknowledges, represents and warrants that Contractor is not a regular or temporary employee, joint venturer or partner of the City, but rather an independent Contractor. This Contract shall not be construed to create an agency, servant, employee, partnership, or joint venture relationship. As an independent Contractor, Contractor shall have no authority to bind City to any obligation or to act as City's agent except as expressly provided herein. Due to the independent Contractor relationship created by this Contract, City shall not withhold state or federal income taxes, the reporting of which shall be Contractor's sole responsibility.

2. Brokers. Contractor acknowledges, represents and warrants that Contractor has not hired, retained or agreed to pay any entity or person any fee, commission, percentage, gift, or any other consideration, contingent upon or resulting from the award or making of this Contract.

3. City Property. The rights to applicable plans, drawings, reports, calculations, data, specifications, videos, graphics or other materials prepared for or obtained pursuant to this Contract, which, upon request, are to be delivered to City within a reasonable time, shall be deemed assigned to City. If applicable, Contractor shall prepare check prints upon request. Notwithstanding the foregoing, Contractor shall not be obligated to provide to City proprietary software or data which Contractor has developed or had developed for Contractor's own use; provided, however, that Contractor shall, pursuant to Section 15 below, indemnify, defend and hold harmless City from and against any discovery or Public Records Act request seeking the disclosure of such proprietary software or data.

4. Patents, Trademarks, Copyrights and Rights in Data. Contractor shall not publish or transfer any materials, discoveries, developments, concepts, designs, ideas, know how, improvements, inventions and/or original works of authorship resulting from activities supported by this Contract without the express prior written consent of the City Manager. If anything resulting from activities supported by this Contract is patentable, trademarkable, copyrightable or otherwise legally protectable, City reserves the exclusive right to seek such intellectual property rights. Notwithstanding the foregoing, Contractor may, after receiving City's prior written consent, seek patent, trademark, copyright or other intellectual property rights on anything resulting from activities supported by this Contract. However, City reserves, and Contractor irrevocably grants, a nonexclusive, fully paid-up, royalty-free, assumable, perpetual, worldwide license, with the right to transfer, sublicense, practice and exploit said license and the right to make, have made, copy, modify, make derivative works of, use, sell, 2099
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import, and otherwise distribute under all applicable intellectual properties without restriction of any kind said license.

Contractor further agrees to assist City, at City's expense, in every proper way to secure the City’s rights in any patents, trademarks, copyrights or other intellectual property rights relating thereto, including the disclosure to City of all pertinent information and data with respect thereto. Contractor shall also assist City in the execution of all applications, specifications, oaths, assignments, recordations, and all other instruments which City shall deem necessary in order to apply for, obtain, maintain and transfer such rights, or if not transferable, to waive such rights. Contractor shall further assist City in the execution of all applications, specifications, oaths, assignments, recordations and all other instruments which City shall deem necessary in order to assign and convey to City, and any assigns and nominees the sole and exclusive right, title and interest in and to any patents, trademarks, copyrights or other intellectual property rights relating thereto. Contractor further agrees that its obligation to execute or cause to be executed, when it is in Contractor's power to do so, any such instruments or papers shall continue during and at all times after the end of Contractor's services and until the expiration of the last such intellectual property right. Contractor hereby irrevocably designates and appoints City, and its duly authorized officers, agents and servants, as its agent and attorney-in-fact, to act for and in its behalf and stead to execute and file any such applications and to do all other lawfully permitted acts to further the application for, prosecution, issuance, maintenance or transfer of letters of patents, copyright and other registrations. This power of attorney is coupled with an interest and shall not be affected by Contractor's subsequent incapacity.

5. Inspection. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the CITY, the State of California, and the United States Government.

If the project or services set forth in Exhibit A shall be performed on City or other public property, City shall have the right to inspect such work without notice. If such project or services shall not be performed on City or other public property, City shall have the right to inspect such work upon reasonable notice.

6. Services. The project or services set forth in Exhibit A shall be performed to the full satisfaction and approval of City. In the event that the project or services set forth in Exhibit A are also itemized by price, City, in its sole discretion, may, upon notice to Contractor, delete certain items or services set forth in Exhibit A, in which case there shall be a corresponding reduction in the amount of compensation paid to Contractor. 2100
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Contractor shall, at its own cost and expense, furnish all facilities and equipment necessary for Contractor to complete the project or perform the services required herein, unless otherwise provided in Exhibit A.

7. Records. Contractor shall keep and make available for inspection and copying by authorized representatives of the City, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the City.

Contractor shall retain all documents pertaining to this Contract for a period of five (5) years after this Contract's termination (or for any further period that is required by law) and until all Federal or State audits are complete and exceptions resolved for this contract's funding period. Upon request, CONTRACTOR shall make these records available to authorized representatives of the CITY, the State of California, and the United States Government.

Contractor shall keep full and detailed accounts, maintain records, and exercise such controls as may be necessary for proper financial management under this Contract. The Contractor’s accounting and control systems shall be satisfactory to City. Contractor's accounting systems shall conform to generally accepted accounting principles and all records shall provide a breakdown of total costs charged under this Contract, including properly executed payrolls, time records, utility bills, invoices and vouchers. The City shall be afforded prompt access to Contractor's records, books, and Contractor shall preserve such project records for a period of at least five (5 years after the termination of this Contract , or for such longer period as may be required by law.

Contractor shall permit City and its authorized representatives and accountants to inspect, examine and copy Contractor's books, records, accounts, correspondence, instructions, drawings, receipts, subcontracts, purchase orders, vouchers, memoranda and other data relating to the project or services set forth in Exhibit A, and any and all data relevant to this Contract at any reasonable time for the purpose of auditing and verifying statements, invoices, or bills submitted by Contractor pursuant to this Contract and shall provide such assistance as may be reasonably required in the course of such inspection. Contractor shall also allow City access to the record keeping and accounting personnel of Contractor.

City further reserves the right to examine and re-examine said books, records, accounts, and data during the five (5 year period following the termination of this Contract; and Contractor shall in no event dispose of, destroy, alter, or mutilate said books, records, accounts, and data in any manner whatever for five (5 years after the termination of this Contract. 2101
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Pursuant to California Government Code § 10527, the parties to this Contract shall be subject to the examination and audit of representatives of the Auditor General of the State of California for a period of three (3) years after final payment under this Contract. The examination and audit shall be confined to those matters connected with the performance of this Contract including, but not limited to, the cost of administering this Contract.

8. Changes and Extra Work. All changes and/or extra work under this Contract shall be performed and paid for in accordance with the following:

Only the City Council or the City Manager may authorize extra and/or changed work. Contractor expressly recognizes that other City personnel are without authorization to either order extra and/or changed work or waive contract requirements. Failure of Contractor to secure the authorization for such extra and/or changed work shall constitute a waiver of any and all right to adjustment in contract price due to such unauthorized work and Contractor thereafter shall be entitled to no compensation whatsoever for performance of such extra and/or changed work.

If Contractor is of the opinion that any work which Contractor has been directed to perform is beyond the scope of this Contract and constitutes extra work, Contractor shall promptly notify City of the fact. The City shall make a determination as to whether or not such work is, in fact, beyond the scope of this Contract and constitutes extra work. In the event that City determines that such work does constitute extra work, City shall provide extra compensation to Contractor on a fair and equitable basis. A change order or Contract Amendment providing for such compensation for extra work shall be negotiated between City and Contractor and executed by Contractor and the appropriate City official.

In the event City determines that such work does not constitute extra work, Contractor shall not be paid extra compensation above that provided herein and if such determination is made by City staff, said determination may be appealed to the City Council; provided, however, a written appeal must be submitted to the City Manager within five (5) days after the staff's determination is sent to Contractor. Said written appeal shall include a description of each and every ground upon which Contractor challenges the staff's determination.

9. Additional Assistance. If this Contract requires Contractor to prepare plans and specifications, Contractor shall provide assistance as necessary to resolve any questions regarding such plans and specifications that may arise during the period of advertising for bids, and Contractor shall issue 2102
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any necessary addenda to the plans and specifications as requested. In the event Contractor is of the opinion that City's requests for addenda and assistance is outside the scope of normal services, the parties shall proceed in accordance with the changes and extra work provisions of Section 8 of these General Conditions.

10. Professional Ability. Contractor acknowledges, represents and warrants that Contractor and its employees are skilled and able to competently provide the services hereunder, and possess all professional licenses, certifications, and approvals necessary to engage in their occupations.

City has relied upon the professional ability and training of Contractor as a material inducement to enter into this Contract. Contractor shall perform in accordance with generally accepted professional practices and standards of Contractor's profession. In the event that City, in its sole discretion, desires the removal of any person employed or retained by Contractor to perform services hereunder, such person shall be removed immediately upon receiving notice from City.

11. Business License. Contractor shall obtain a Richmond Business License before performing any services required under this Contract. The failure to so obtain such license shall be a material breach of this Contract and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual or extraordinary circumstances without necessitating any modification of this Contract to reflect such waiver.

12. Termination Without Default. Notwithstanding any provision herein to the contrary, City may, in its sole and absolute discretion and without cause, terminate this Contract at any time prior to completion by Contractor of the project or services hereunder, immediately upon written notice to Contractor. Contractor may terminate this Contract at any time in its sole and absolute discretion and without cause upon 30 days' written notice to City. In the event of termination by either party, Contractor shall be compensated for: (1) all authorized work satisfactorily performed prior to the effective date of termination; (2) necessary materials or services of others ordered by Contractor for this Contract, prior to receipt of notice of termination, irrespective of whether such materials or services of others have actually been delivered, provided that Contractor is not able to cancel such orders. Compensation for Contractor in such event shall be determined by City in accordance with the percentage of the project or services completed by Contractor; and all of Contractor's finished or unfinished work product through the time of the City's last payment shall be transferred and assigned to City. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.
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13. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Contract, City may immediately terminate this Contract by giving written notice of such termination, stating the reasons for such termination. Contractor shall be compensated as provided in Section 12 of these General Conditions; provided, however, there shall be deducted from such amount the amount of damage, including attorney's fees, expert witness fees and costs, if any, sustained by City by virtue of Contractor's breach of this Contract. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.

14. Conflict of Interest. Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.

15. Indemnification.
(a) If this Contract is a contract for design professional services subject to California Civil Code Section 2782.8(a) and Contractor is a design professional, as defined in California Civil Code Section 2782.8(b)(2), Contractor shall hold harmless, defend and indemnify the City, its officers, agents, employees, and volunteers from and against any and all claims, damages, losses, and expenses including attorneys’ fees arising out of, or pertaining to, or relating to the negligence, recklessness, or willful misconduct of the Contractor, except where caused by the active negligence, sole negligence, or willful misconduct of the City. To the fullest extent permitted by law, Contractor shall immediately defend and indemnify the City and its officers, agents, employees, and volunteers from and against any and all liabilities, regardless of nature or type, that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor, or its employees, agents, or subcontractors.

Liabilities subject to the duties to defend and indemnify include, without limitation, any and all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys’ fees; court costs; and costs of alternative dispute resolution. Contractor’s obligation to 2104
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indemnify applies unless it is finally adjudicated that the liability was caused by the sole active negligence or sole willful misconduct of an indemnified party.
(b) If this Contract is not a contract for design professional services subject to California Civil Code Section 2782.8(a) or Contractor is not a design professional as defined in California Civil Code Section 2782.8(b)(2), Contractor shall indemnify, defend, and hold harmless the City, its officers, agents, employees and volunteers from any and all claims, suits, or actions of every name, kind and description, brought forth on account of injuries to or death of any person or damage to property arising from or connected with the willful misconduct, negligent acts, errors or omissions, ultra-hazardous activities, activities giving rise to strict liability, or defects in design by Contractor or any person directly or indirectly employed by, or acting as, the agent for Contractor in the performance of this Contract, including the concurrent or successive passive negligence of the City, its officers, agents, employees or volunteers.
(c) It is understood that the duty of Contractor to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Contractor shall be obligated to defend, in all legal, equitable, administrative, or special proceedings, with counsel approved by the City, the City and its officers, agents, employees, and volunteers, immediately upon tender to Contractor of the claim in any form or at any stage of an action or proceeding, whether or not liability is established. An allegation or determination that persons other than Contractor are responsible for the claim does not relieve Contractor from its separate and distinct obligation to defend under this Section 15. The obligation to defend extends through final judgment, including exhaustion of any appeals. The defense obligation includes an obligation to provide independent counsel if Contractor asserts that liability is caused in whole, or in part, by the negligence or willful misconduct of an indemnified party. (d) The review, acceptance or approval of the Contractor’s work or work product by any indemnified party shall not affect, relieve or reduce the Contractor’s indemnification or defense obligations. This Section 15 survives completion of the services or the termination of this Contract.

The provisions of this Section 15 are not limited by, and do not affect, the provisions of this Contract relating to insurance.
(e) Acceptance of insurance certificates and endorsements required under this Contract does not relieve Contractor from liability under this Section

15. This Section 15 shall apply whether or not such insurance policies are determined to be applicable to any such damages or claims for damages.

16. Safety. Contractor acknowledges that the City is committed to the highest standards of workplace safety. Contractor shall perform all work hereunder in full compliance with applicable local, state and federal safety requirements including but not limited to Occupational Safety and Health Administration requirements, and shall assume sole and complete 2105
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responsibility for the safety of Contractor's employees and any subContractor's employees. If a death, serious personal injury or substantial property damage occurs in connection with the performance of this Contract, Contractor shall immediately notify the City by telephone.

17. Insurance. Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.

18. Non-Liability of Officials and Employees of the City. No official or employee of the City shall be personally liable for any default or liability under this Contract.

19. Compliance with Laws. Contractor shall comply with all federal, state and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any courts or administrative bodies or tribunals, with respect to this Contract, including without limitation environmental laws, employment discrimination laws and prevailing wage laws. Compliance under this provision includes compliance with all provisions of the Richmond Municipal Code ("Municipal Code"), including Chapters 2.50, 2.52, 2.56, and 2.60, if applicable.

Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor shall promptly provide to City documents and information verifying its compliance with the Living Wage Ordinance. Also as prescribed in § 2.60.070, Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance.

Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or subcontractor under a contract or subcontract with the City for public work or for goods or for services to refrain from discriminatory employment or subcontracting practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential subcontractor.

Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at
http://www.ci.richmond.ca.us/workplacepolicies . Contractor agrees to abide by the terms and conditions of said policies.

20. Limitations upon Subcontracting and Assignment. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated 2106
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under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the City Council or its designee.

Contractor acknowledges that the services which Contractor shall provide under this Contract are unique, personal services which, except as otherwise provided herein, Contractor shall not assign or sublet to any other party without the prior written approval of City, which approval may be withheld in City's sole and absolute discretion. In the event that City, in writing, approves any assignment or subletting of this Contract or the retention of subcontractors by Contractor, Contractor shall provide to City upon request copies of each and every subcontract contract prior to the execution thereof by Contractor and subcontractor. Any assignment by Contractor of any or all of its rights under this Contract without first obtaining City's prior written consent shall be a default under this Contract.

The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or joint-venture or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.

21. Integration. This Contract constitutes the entire agreement between the parties concerning the subject matter hereof and supersedes any previous oral or written agreement; provided, however, that correspondence or documents exchanged between Contractor and City may be used to assist in the interpretation of the Exhibits to this Contract.

22. Modifications and Amendments. This Contract may be modified or amended only by a change order or Contract Amendment executed by both parties and approved as to form by the City Attorney.

23. Conflicting Provisions. In the event of a conflict between these General Conditions and those of any Exhibit or attachment hereto, these General Conditions shall prevail; provided, however, that any Special Conditions as set forth in Exhibit E shall prevail over these General Conditions. In the event of a conflict between the terms and conditions of any two or more Exhibits or attachments hereto, those prepared by City shall prevail over those prepared by the Contractor, and the terms and conditions preferred by the City shall prevail over those preferred by the Contractor.

24. Non-exclusivity. Notwithstanding any provision herein to the contrary, the services provided by Contractor hereunder shall be non-exclusive, and 2107
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City reserves the right to employ other Contractors in connection with the project.

25. Exhibits. All Exhibits hereto are made a part hereof and incorporated herein by reference; provided, however, that any language in Exhibit A which does not pertain to the project description, proposal, scope of services, or method of compensation (as applicable) , or any corresponding responsibilities of City, shall be deemed extraneous to, and not a part of, this Contract.

26. Force Majeure. Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by reason of acts of God, strikes, boycotts, lock-outs, inability to procure materials not related to the price thereof, failure of power, restrictive governmental laws and regulations enacted after the date of this Contract, riots, civil unrest, acts of terrorism, insurrection, war, declaration of a state or national emergency or other reasons of a like nature not within the reasonable control of such party.

27. Time of the Essence. Time is of the essence of this Contract. Contractor and City agree that any time period set forth in Exhibit A represents their best estimates with respect to completion dates and both Contractor and City acknowledge that departures from the schedule may occur.

Therefore, both Contractor and City will use reasonable efforts to notify one another of changes to the schedule. Contractor shall not be responsible for performance delays caused by others, or delays beyond Contractor's control, and such delays shall extend the times for performance of Contractor's work.

28. Confidentiality. Contractor agrees to comply with, and to require its employees, agents and partners to comply with, all applicable State or Federal statutes or regulations respecting confidentially, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that:

All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purposes not directly connected with the administration of such service.

No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service.
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29. Third Parties. Nothing herein shall be interpreted as creating any rights or benefits in any third parties. For purposes hereof, transferees or assignees as permitted under this Contract shall not be considered "third parties."

30. Governing Law. This Contract shall be construed in accordance with the law of the State of California without regard to principles of conflicts of law.

This Contract is made in Contra Costa County, California, and any action relating to this Contract shall be instituted and prosecuted in the courts of Contra Costa County, California.

31. Nonrenewal. Contractor understands and agrees that there is no representation, implication, or understanding that the services provided by Contractor under this Contract will be purchased or renewed by the City under a new contract following expiration or termination of this Contract, and waives all rights or claims to notice or hearing respecting any failure by City to continue the purchase of all or any failure to continue purchase of all or any such services from Contractor.

32. Claims. Any claim by Contractor against City hereunder shall be subject to Government Code §§ 800 et seq. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be waived if not made within six months after accrual of the cause of action.

33. Interpretation. This Contract shall be interpreted as if drafted by both parties.

34. Warranty. In the event that any product shall be provided to the City as part of this Contract, Contractor warrants as follows: Contractor possesses good title to the product and the right to transfer the product to City; the product shall be delivered to the City free from any security interest or other lien; the product meets any specifications contained herein; the product shall be free from material defects in materials and workmanship under normal use for a period of one (1) year from the date of delivery; and the product shall be fit for its intended purpose(s). Notwithstanding the foregoing, consumable and maintenance items (such as light bulbs and batteries) shall be warranted for a period of one hundred and eighty (180) days from the date of delivery. All repairs during the warranty period shall be promptly performed by Contractor, at Contractor's expense, including shipping.

35. Severability. In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, City and Contractor shall negotiate an equitable adjustment in the provisions of the Contract with a view 2109
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toward effecting the purpose of this Contract, and the validity and enforceability of the remaining provisions or portions or applications thereof, shall not be affected thereby.

36. Authority. City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that he or she is duly authorized to enter into and execute this Contract on behalf of Contractor, and shall be personally liable to City if he or she is not duly authorized to enter into and execute this Contract on behalf of Contractor.

37. Waiver. The waiver by City of any breach of any term or provision of this Contract shall not be construed as a waiver of any subsequent breach.

Inspections or approvals, or statements by any officer, agent or employee of the City relating to the Contractor’s performance, or payments therefore, or any combination of these acts, shall not relieve the Contractor’s obligation to fulfill this Contract as prescribed; nor shall the City be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.

38. Possessory Interest. If this Contract results in the Contractor having possession of, claim to or right to the possession of land or improvements, but does not vest ownership of the land or improvements in the same person, or if this Contract results in the placement of taxable improvements on tax exempt land (Revenue and Taxation Code 107), such interest or improvements may represent a possessory interest subject to property tax, and Contractor may be subject to the payment of property taxes levied on such interest.

39. Performance and Final Acceptance.

Contractor represents that it is experienced, qualified, registered, licensed, equipped, organized and financed to perform the services under this Contract.

Contractor shall perform the services under this Contract with that degree of skill and judgment normally exercised by professional firms performing services of a similar nature in the State of California, and shall be responsible for the professional quality, technical accuracy and coordination of the services it performs under this Contract. In addition to the other rights and remedies which City may have, Contractor shall, at its own expense, correct any services which fail to meet the above standard. 2110
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City shall provide Contractor an opportunity to cure errors and omission which may be disclosed during the review of submittals, with no increase in the authorized Contract Payment Limit. Should Contractor fail to make necessary corrections in a timely manner, such corrections shall be made by the City and the cost thereof shall be charged to Contractor.

If warranted, City shall determine, and Contractor may request such determination, that Contractor has satisfactorily completed performance of this Contract. Upon such determination, City shall issue to Contractor a written Notice of Final Acceptance, after which Contractor shall not incur further costs under this Contract. Contractor shall respond to such Notice of Final Acceptance by executing and submitting to City a Release and Certificate of Final Payment.

40. Survival. The rights and obligations of the parties which by their nature survive termination or completion of the services covered by this Contract shall remain in full force and effect after termination or completion. 2111
For the Contract between the City of
Richmond and

EXHIBIT E

SPECIAL CONDITIONS
The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable):
2112
For the Contract between the City of
Richmond and

EXHIBIT F

INSURANCE PROVISIONS
During the entire term of this Contract and any extension or modification thereof, the CONTRACTOR shall keep in effect insurance policies meeting the insurance requirements specified in the insurance provisions which are attached hereto and incorporated herein by this reference.
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___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services
Type 2 – Page 1 of 3
Revised: September 2011
In all instances where CONTRACTOR or its representatives will provide professional services (architects, engineers, construction management, counselors, medical professionals, hospitals, clinics, attorneys, consultants, accountants, etc.) to the City of Richmond (City), the City requires the following MINIMUM insurance requirements and limits.

CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.

CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery.

CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.

Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability coverage, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.

City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.

Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.

Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:

1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001), and including coverage for bodily and personal injury, property damage, and products and completed operations (if applicable).

2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto).

3. Original and Separate Additional Insured Endorsement for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.

4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.

5. Original and Separate Waiver of Subrogation for Workers’ Compensation insurance.

6. Professional Liability or Errors & Omissions Liability Insurance appropriate to the CONTRACTOR’s profession (if required.)
Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.

If CONTRACTOR is self-insured, provide a certificate of Permission to SelfInsure, signed by the California Department of Industrial Relations and SelfInsurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.

General Liability
(primary and excess limits
combined)
$2,000,000 per occurrence for bodily injury, personal injury and property damage. If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate limit).

Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.
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___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services
Type 2 – Page 2 of 3
Revised: September 2011
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.

PROJECT COST REQUIRED LIMIT
$0 - $1 million $1 million p/o
$1 million - $5 million $2 million p/o
Over $5 million $5 million p/o

Professional Liability or Errors &
Omissions Liability –
Required for all professionals
including architects, engineers,
consultants, construction
management, counselors, medical
professionals, hospitals, clinics,
attorneys and accountants, & other
consultants as may be required by
the City.

Required Policy Conditions
Additional Insured Endorsement Applicable to General Liability coverage.

The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured including bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.

ISO form CG 20 10 (11/85) or its equivalent is required. If the Contractor is supplying their product or providing a service then the endorsement must not exclude products and completed operations coverage. If it does, then CG 20 37 (10/01) is also required.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.

Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.

Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers’ Compensation Insurance during the life of this contract.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.

Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.

Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.

A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.

Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverage’s and cover those insured in the underlying policies. 2115
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services
Type 2 – Page 3 of 3
Revised: September 2011
Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.

Subcontractors
CONTRACTOR shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.

CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies. The fact that insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.

Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin.

The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.

Original insurance certificates and required policy endorsements shall be mailed or delivered to the Designated Project Manager for the City of Richmond.

Insurance certificates and endorsements may be faxed to the Designated Project Manger. However, CONTRACTOR must mail the original certificates and endorsements to Designated Project Manager once faxed.

Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.

If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.

Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.

Reporting Requirements
Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.

Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.
2116

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

INSURER(S) AFFORDING COVERAGE
INSURER F :

INSURER E :

INSURER D :

INSURER C :

INSURER B :

INSURER A : NAIC #
NAME: CONTACT
(A/C, No): FAX
E-MAIL ADDRESS:

PRODUCER
(A/C, No, Ext): PHONE

INSURED
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

OTHER:
(Per accident)
(Ea accident)
$
$
N / A

SUBR WVDADDL
INSD

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $
$
$
$ PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person) COMBINED SINGLE LIMIT

AUTOS ONLY

AUTOS ONLY AUTOS NON-OWNED OWNED SCHEDULED

ANY AUTO

AUTOMOBILE LIABILITY

Y / N WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED?
(Mandatory in NH) DESCRIPTION OF OPERATIONS below
If yes, describe under

ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEEE.L. EACH ACCIDENT EROTH- STATUTE PER
(MM/DD/YYYY) LIMITS POLICY EXP(MM/DD/YYYY) POLICY EFFLTR TYPE OF INSURANCE POLICY NUMBER INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

EXCESS LIAB
UMBRELLA LIAB EACH OCCURRENCE $ AGGREGATE $
$
OCCUR
CLAIMS-MADE DED RETENTION $
PRODUCTS - COMP/OP AGG $ GENERAL AGGREGATE $ PERSONAL & ADV INJURY $ MED EXP (Any one person) $
EACH OCCURRENCE $ DAMAGE TO RENTED
PREMISES (Ea occurrence) $ COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC

CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)

CANCELLATION

AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED

AUTOS ONLY
2/9/2023
Greyling Insurance Brokerage
3780 Mansell Road, Suite370
Alpharetta, GA 30022 847-753-7211 847-291-9371
Nat'l Union Fire Ins Co of Pittsburgh, PA 19445
Travelers Prop Casualty Co of America 25674
New Hampshire Ins. Co. 23841
A GL9566221 4/1/2022 4/1/2023 1,000,000
500,000
✓
25,000
✓
1,000,000
✓ Contractual Liability
2,000,000
2,000,000
A CA5721463 4/1/2022 4/1/2023 2,000,000
✓
✓ ✓
✓ Comp/Coll $250/$500 ded.

B ✓ ✓ CUP2T45283622NF 4/1/2022 4/1/2023
✓
✓ 10,000
C WC015853342 (AOS) 4/1/2022 4/1/2023 ✓
C WC015853341 (CA) 4/1/2022 4/1/2023 1,000,000 N
1,000,000
1,000,000
Matias Ormaza
Sam Barbera
[email protected]
✓
✓
Wiss, Janney, Elstner Associates, Inc
Attn: Sam Barbera
330 Pfingsten Rd.

Northbrook IL 60062
72950762
✓
✓
✓
✓
City of Richmond
P O Box 4046
2600 Barrett Avenue
Richmond CA 94804
WJE No. 2022.7498 - Point Molate Cottages
Additional Insured: The City of Richmond, its officers, officials, employees, agents and volunteers $5,000,000
$5,000,000
72950762 | 22/23 GL AU UMB WC | Sam Barbera | 2/9/2023 2:07:28 PM (CST) | Page 1 of 6 2117

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

INSURER(S) AFFORDING COVERAGE
INSURER F :

INSURER E :

INSURER D :

INSURER C :

INSURER B :

INSURER A : NAIC #
NAME: CONTACT
(A/C, No): FAX
E-MAIL ADDRESS:

PRODUCER
(A/C, No, Ext): PHONE

INSURED
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

OTHER:
(Per accident)
(Ea accident)
$
$
N / A

SUBR WVDADDL
INSD

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $
$
$
$ PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person) COMBINED SINGLE LIMIT

AUTOS ONLY

AUTOS ONLY AUTOS NON-OWNED OWNED SCHEDULED

ANY AUTO

AUTOMOBILE LIABILITY

Y / N WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED?
(Mandatory in NH) DESCRIPTION OF OPERATIONS below
If yes, describe under

ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEEE.L. EACH ACCIDENT EROTH- STATUTE PER
(MM/DD/YYYY) LIMITS POLICY EXP(MM/DD/YYYY) POLICY EFFLTR TYPE OF INSURANCE POLICY NUMBER INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

EXCESS LIAB
UMBRELLA LIAB EACH OCCURRENCE $ AGGREGATE $
$
OCCUR
CLAIMS-MADE DED RETENTION $
PRODUCTS - COMP/OP AGG $ GENERAL AGGREGATE $ PERSONAL & ADV INJURY $ MED EXP (Any one person) $
EACH OCCURRENCE $ DAMAGE TO RENTED
PREMISES (Ea occurrence) $ COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC

CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)

CANCELLATION

AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED

AUTOS ONLY
2/9/2023
Greyling Insurance Brokerage
3780 Mansell Road, Suite370
Alpharetta, GA 30022 847-753-7211 847-291-9371
Matias Ormaza
Sam Barbera
[email protected]
Wiss, Janney, Elstner Associates, Inc
Attn: Sam Barbera
330 Pfingsten Rd.

Northbrook IL 60062
72950778
City of Richmond
P O Box 4046
2600 Barrett Avenue
Richmond CA 94804
WJE No. 2022.7498 - Point Molate Cottages
A Professional Liability C30FA8230201 1/1/2023 1/1/2025 (Claims Made)
Beazley America Insurance Company, Inc. 16510
$1,000,000 Per Claim
$1,000,000 Annual Aggregate
72950778 | 23/25 PL Only | Sam Barbera | 2/9/2023 2:08:09 PM (CST) | Page 1 of 1 2118
ACORD 101 (2008/01)
The ACORD name and logo are registered marks of ACORD
© 2008 ACORD CORPORATION. All rights reserved.

THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: FORM TITLE:

ADDITIONAL REMARKS
ADDITIONAL REMARKS SCHEDULE Page of
AGENCY CUSTOMER ID:

LOC #:

AGENCY

CARRIER NAIC CODE

POLICY NUMBER

NAMED INSURED
EFFECTIVE DATE:

Subject to the terms, conditions, limitations and exclusions of the policies evidenced herein: The above are included as Additional Insureds when required by written contract with the Named Insured under the general liability including ongoing operations and products/completed operations and auto liability, but only with respect to services provided by the Named Insured, regarding the referenced project.

Excess/ Umbrella Liability policy follows form.

When agreed in written contract, coverage is provided on a primary and non-contributory basis, subject to the terms and conditions of the policies.

Where required by written contract Waiver of Subrogation is afforded the Additional Insureds under Workers Compensation subject to the terms and conditions of the policy.

Greyling Insurance Brokerage Wiss, Janney, Elstner Associates, Inc Attn: Sam Barbera
330 Pfingsten Rd.

Northbrook IL 60062
25 Certificate of Liability (03/16)

ADDENDUM
HOLDER:

ADDRESS:

City of Richmond
P O Box 4046 2600 Barrett Avenue Richmond CA 94804
72950762 | 22/23 GL AU UMB WC | Sam Barbera | 2/9/2023 2:07:28 PM (CST) | Page 2 of 6 2119
POLICY NUMBER:

ADDITIONAL INSURED - OWNERS, LESSEES OR

CONTRACTORS - SCHEDULED PERSON OR

ORGANIZATION
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

SCHEDULE
Name Of Additional Insured Person(s)
Or Organization(s) Location(s) Of Covered Operations

COMMERCIAL GENERAL LIABILITY
CG 20 10 12 19
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

CG 20 10 12 19 Insurance Services Office, Inc., 2018 Page 1 of 2 A. Section II 6 Who Is An Insured is amended to
include as an additional insured the person(s) or
organization(s) shown in the Schedule, but only
with respect to liability for "bodily injury",
"property damage" or "personal and advertising
injury" caused, in whole or in part, by:

1. Your acts or omissions; or

2. The acts or omissions of those acting on
your behalf;
in the performance of your ongoing operations
for the additional insured(s) at the location(s)
designated above.

However:

1. The insurance afforded to such additional
insured only applies to the extent permitted
by law; and

2. If coverage provided to the additional
insured is required by a contract or
agreement, the insurance afforded to such
additional insured will not be broader than
that which you are required by the contract
or agreement to provide for such additional
insured.

B. With respect to the insurance afforded to these
additional insureds, the following additional
exclusions apply:

This insurance does not apply to "bodily injury"
or "property damage" occurring after:

1. All work, including materials, parts or
equipment furnished in connection with such
work, on the project (other than service,
maintenance or repairs) to be performed by
or on behalf of the additional insured(s) at
the location of the covered operations has
been completed; or

2. That portion of "your work" out of which
the injury or damage arises has been put to
its intended use by any person or
organization other than another contractor or
subcontractor engaged in performing
operations for a principal as a part of the
same project.

ANY PERSON OR ORGANIZATION WHOM YOU

BECOME OBLIGATED TO INCLUDE AS AN
PER THE CONTRACT OR AGREEMENT.

ADDITIONAL INSURED AS A RESULT OF ANY

CONTRACT OR AGREEMENT YOU
HAVE ENTERED INTO.
2/9/2023
Wiss, Janney, Elstner Associates, Inc
Attn: Sam Barbera
GL9566221
72950762 | 22/23 GL AU UMB WC | Sam Barbera | 2/9/2023 2:07:28 PM (CST) | Page 3 of 6 2120

C. With respect to the insurance afforded to these
additional insureds, the following is added to
Section III – Limits Of Insurance:

If coverage provided to the additional insured is
required by a contract or agreement, the most
we will pay on behalf of the additional insured
is the amount of insurance:

1. Required by the contract or agreement; or

2. Available under the applicable limits of
insurance;
whichever is less.

This endorsement shall not increase the
applicable limits of insurance.
72950762 | 22/23 GL AU UMB WC | Sam Barbera | 2/9/2023 2:07:28 PM (CST) | Page 4 of 6 2121
POLICY NUMBER:

ADDITIONAL INSURED - OWNERS, LESSEES OR

CONTRACTORS - COMPLETED OPERATIONS
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

SCHEDULE
Name Of Additional Insured Person(s)
Or Organization(s) Location And Description Of Completed Operations

COMMERCIAL GENERAL LIABILITY
CG 20 37 12 19
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART

ANY PERSON OR ORGANIZATION

WHOM YOU BECOME OBLIGATED

TO INCLUDE AS AN ADDITIONAL INSURED

AS A RESULT OF ANY CONTRACT OR
AGREEMENT YOU HAVE ENTERED INTO.

PER THE CONTRACT OR AGREEMENT.

Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

A. Section II – Who Is An Insured is amended to
include as an additional insured the person(s) or
organization(s) shown in the Schedule, but only
with respect to liability for "bodily injury" or
"property damage" caused, in whole or in part,
by "your work" at the location designated and
described in the Schedule of this endorsement
performed for that additional insured and
included in the "products-completed operations
hazard".

However:

1. The insurance afforded to such additional
insured only applies to the extent permitted
by law; and

2. If coverage provided to the additional
insured is required by a contract or
agreement, the insurance afforded to such
additional insured will not be broader than
that which you are required by the contract
or agreement to provide for such additional
insured.

B. With respect to the insurance afforded to these
additional insureds, the following is added to
Section III – Limits Of Insurance:

If coverage provided to the additional insured is
required by a contract or agreement, the most
we will pay on behalf of the additional insured
is the amount of insurance:

1. Required by the contract or agreement; or

2. Available under the applicable limits of
insurance;
whichever is less.

This endorsement shall not increase the
applicable limits of insurance.

CG 20 37 12 19 Insurance Services Office, Inc., 2018 Page of 1 1 2/9/2023
Wiss, Janney, Elstner Associates, Inc
Attn: Sam Barbera
GL9566221
72950762 | 22/23 GL AU UMB WC | Sam Barbera | 2/9/2023 2:07:28 PM (CST) | Page 5 of 6 2122
2/9/2023
Wiss, Janney, Elstner Associates, Inc
Attn: Sam Barbera
04/01/2022
New Hampshire Ins. Co.

WC015853341 (CA)
72950762 | 22/23 GL AU UMB WC | Sam Barbera | 2/9/2023 2:07:28 PM (CST) | Page 6 of 6 2123
2124
2125
2126
2127
2128
2129
2130

WINEHAVEN NATIONAL REGISTER HISTORIC

DISTRICT, POINT MOLATE
Emergency Stabilization Assessment

Richmond, California
Final Report
July 20, 2010
WJE No. 2010.1285
Prepared for:

City of Richmond Planning Division
450 Civic Center Plaza, 2nd Floor
PO Box 4046
Richmond, California 94804
Prepared by:

Wiss, Janney, Elstner Associates, Inc.
2000 Powell Street, Suite 1650
Emeryville, California 94608
510.428.2907 tel | 510.428.0456 fax
2131

TABLE OF CONTENTS
Introduction ................................................................................................................................................... 1 Building 1 ..................................................................................................................................................... 3 Masonry section ..................................................................................................................................... 3 Conditions ........................................................................................................................................ 3 Recommendations ............................................................................................................................ 3 Wood Frame Section .............................................................................................................................. 3 Conditions ........................................................................................................................................ 3 Recommendations ............................................................................................................................ 4 Concrete Section ..................................................................................................................................... 4 Conditions ........................................................................................................................................ 4 Recommendations ............................................................................................................................ 4 Building 6 ..................................................................................................................................................... 4 North Section .......................................................................................................................................... 4 Conditions ........................................................................................................................................ 4 Recommendations ............................................................................................................................ 5 Center Section ........................................................................................................................................ 5 Conditions ........................................................................................................................................ 5 Recommendations ............................................................................................................................ 5 South Section .......................................................................................................................................... 5 Conditions ........................................................................................................................................ 5 Recommendations ............................................................................................................................ 5 Building 10 ................................................................................................................................................... 6 Conditions ........................................................................................................................................ 6 Recommendations ............................................................................................................................ 6 Building 13 ................................................................................................................................................... 6 Conditions ........................................................................................................................................ 6 Recommendations ............................................................................................................................ 6 Building 17 ................................................................................................................................................... 6 Conditions ........................................................................................................................................ 6 Recommendations ............................................................................................................................ 7 Building 63 ................................................................................................................................................... 7 Conditions ........................................................................................................................................ 7 Recommendations ............................................................................................................................ 7 Winemaker’s House ...................................................................................................................................... 7 Conditions ........................................................................................................................................ 7 Recommendations ............................................................................................................................ 7 Stabilization Priority ..................................................................................................................................... 8 APPENDIX 1 PHOTOGRAPHS
APPENDIX 2 PERFORMANCE SPECIFICATION: SHORING
APPENDIX 3 SHORING DIAGRAMS
2132

WINEHAVEN NATIONAL REGISTER HISTORIC DISTRICT

POINT MOLATE
Emergency Stabilization Assessment

INTRODUCTION
The Winehaven Historic District is listed on the National Register of Historic Places. Thirty-five of the original buildings are still extant, although all have suffered various amounts of deterioration. WJE was asked to investigate the most significant buildings for unsafe or dangerous conditions as described by the Richmond Municipal Code, and to develop a conceptual stabilization plan that addresses the most immediate hazards.

WJE did not be perform a full conditions survey, but limited its focus to those conditions that pose an immediate hazard. The investigation consisted of review of previous conditions reports including the Point Molate-Draft Environmental Impact Statement, Appendix E: Historic Buildings Structural Conditions Assessment, and the Point Molate Building 6 Conceptual Assessment; and a field reconnaissance of the listed buildings to identify unsafe and dangerous conditions. The following buildings were investigated:

Building 1 Wine Cellar/Storage
Building 6 Wine Cellar/Administration
Building 10 Warehouse
Building 13 Power House
Building 17 Work Shop/Storage
Building 63 Storage/Fire Station
Building 60 Winemaster’s House
2133
Winehaven National Register Historic District, Point Molate Emergency Stabilization Assessment
July 20, 2010

2134
Winehaven National Register Historic District, Point Molate Emergency Stabilization Assessment
July 20, 2010

BUILDING 1
Building 1 was constructed in three distinct sections; a two story, steel framed building with masonry infill, and concrete floors and roof deck located at the south end; a one-story concrete structure with a heavy timber roof to the north; and a two story, wood frame section that fills the corner between the other two sections at the northeast (Figure 1).

Masonry section
Conditions
The exterior brick masonry is generally in good condition, however there were a few areas of distress noted. The circular turrets located at the corners of the projected bays at the north and south ends building exhibit some vertical cracking. There is vegetation growing from the top and loopholes in the sides of the turrets at most locations. The terra cotta soffit panels are cracked or dislodged in numerous locations (Figure 2). All of the damage is likely the result of corrosion of the internal steel frame. In the brick wall below the turrets, there appears to be a steel column embedded in the brick wall. The steel columns appear to be corroded, causing cracking and spalling of the exterior brick near the corner (Figure 3).

The east side of the masonry section there is a loading dock that extends the full length of the building, terminating at the wood frame section (Figure 4). The loading dock is concrete, and the roof over the loading dock is steel framed. The steel roof framing is supported within the exterior brick wall. At one of the supports, the brick is spalling, indicating possible corrosion of the connection within the wall (Figure 5). The concrete loading dock has experienced settlement; the worst settlement is about 7 inches at the north end of the concrete loading dock.

On the interior of this portion of the building is also in generally good condition. The basement of this section has a concrete slab with a raised wood floor. There is a section of the wood floor in the southern section that is decayed. The sump near the stair and elevator is filled with water. At the ceiling of the partial third story there is evidence that the roof has leaked, causing corrosion of the reinforcing steel in the roof and subsequent spalling of the concrete roof deck, in some cases exposing reinforcing bars (Figure 6).

Recommendations
The only condition that should be immediately addressed is the cracking of the masonry in the turrets at the corners of the building bays. Additional cracking resulting from the continued corrosion of the steel elements could result in the loss of the turrets. We recommend the placement of steel banding at each of the turrets to prevent further displacement.

Wood Frame Section
Conditions
This section of the building is partially two stories. The roof is in very poor condition, and portions of the gutters have pulled away from the building (Figure 7). A large section of the second floor roof has collapsed (Figure 8). There are sections of the wood joists and wood deck that are only partially supported by the wood trusses (Figure 9). In addition, a portion of the exterior wall has collapsed.

The wood frame section also has a loading dock on the east side. The roof over this section of loading dock is wood framed. The base for one of the outboard posts supporting the loading dock roof has failed 2135
Winehaven National Register Historic District, Point Molate Emergency Stabilization Assessment
July 20, 2010

due to decay, causing the post to drop (Figure 10). This has caused the loading dock roof to partially collapse, and to pull away from the building (Figure 11).

No access to the interior of this section was available, but portions of the interior were visible from the exterior where the structure has collapsed.

Recommendations
The unsupported portions of wood frame roof at the second story and at the loading dock are of immediate concern. We recommend that at the building roof, the wood joists that are partially supported by the roof trusses be removed. At the loading dock, the roof should be removed, or braced and shored.

Concrete Section
Conditions
There is some cracking of the concrete wall at the north end of the building (Figure 12). The roof has failed, and water intrusion is significant in this portion of the building. A large section of the wood framed roof has collapsed, likely due to the water intrusion and the subsequent decay of the wood framing (Figures 13 and 14). There are signs of extensive water intrusion in the remaining portion of the roof, especially at the two area sloped to provide drainage at the west edge. Many of the roof girders and joists are heavily water stained, and there has been crushing of the wood corbels at the top of three of the columns in these locations (Figure 15). A number of columns to the north of the collapsed roof are distressed; one column has decayed at the base, and shifted off of its support. (Figure 16), an adjacent column is split at the base, and the concrete pier has eroded (Figure 17), an additional column has shifted off center of the concrete base (Figure 18).

Recommendations
Sections of the roof deck framing that have collapsed, or are only partially supported, should be removed.

The roof frame in the drainage areas should be shored, especially at the columns exhibiting crushed beams and corbels. The columns that have shifted at the base should be re-centered and braced.

See shoring diagram Appendix 3.

BUILDING 6
This building is comprised of three sections, constructed at different times; a one story concrete structure with a wood truss roof, and which is divided into two sections by a concrete wall that extends through the roof; a second one story section of similar construction, attached to the south of the first; and a two story concrete structure with wood frame floor and roof at the south (Figure 19).

North Section
Conditions
The north end appears to have been the original section of the building, based on the appearance of the parapet walls. It is divided into two sections as noted above. The exterior walls, and the center dividing wall are constructed of reinforced concrete and the roofs are wood framed with a wood ceiling. The concrete is severely deteriorated and spalling and exposing reinforcing steel at numerous locations. This condition is most severe at the crenulated parapet (Figure 20). There are several sections of the roof that have collapsed; the northeast and northwest corner of the north section (Figure 21), and the southeast and 2136
Winehaven National Register Historic District, Point Molate Emergency Stabilization Assessment
July 20, 2010

southwest corner of the center section (Figures 22). In addition, there are numerous areas where the wood ceiling has collapsed or is severely decayed and is sagging (Figure 23). There was granular insulation between the ceiling and the roof, and the collapse of the roof has spilled this insulation on the floor. It appears that leaking water through the roof has collected in the insulation, adding significant weight to the ceiling while also causing decay of the ceiling framing.

Recommendations
The roof and ceiling collapse are the immediate concerns. The task is to prevent further collapse and still retain as much of the original fabric as possible. All portions of the roof and ceiling that have collapsed or are only partially supported should be removed. To accomplish this, it will first be necessary to shore the center section of each roof section to provide a place from which to safely operate. After initial shoring of the structure, the portions of the ceiling that have collapsed, are sagging, or are otherwise only partially supported, should be removed. Additional shoring should be installed as necessary to proceed safely. If any portions of ceiling remain intact, they should be retained, and the granular insulation should be removed from those areas. Concurrent with removal of the ceiling, the collapsed and partially unsupported portions of the roof should be removed, leaving as much of the roof structure as possible.

Center Section
Conditions
The center portion of the building is also constructed with concrete walls and a wood framed roof. The eastern half of this section has an elevated floor. The roof has numerous leaks, but since there is no ceiling in this area, moisture has not been trapped and there has been no collapse. It also appears that many of the columns supporting the roof framing have been relocated and the roof girders have been retrofitted with splices to span to the new column locations (Figure 24).

Recommendations
It is recommended that the girders be temporarily shored where the columns have been relocated. See shoring diagram Appendix 3.

South Section
Conditions
The south section of the building is two-stories tall with exterior concrete walls and wood floors and roof.

The second floor framing is sloped for drainage and there are wood-framed trough built into the floor for collecting liquid. Many of these troughs have extensive leakage stains below (Figure 25). Portions of the wood roof decking have been replaced, particularly in the areas designed for drainage, indicating previous roof failure, and possible replacement.

Recommendations
There are no recommendations for emergency stabilization of this portion of Building 6. 2137
Winehaven National Register Historic District, Point Molate Emergency Stabilization Assessment
July 20, 2010

BUILDING 10
Conditions
This structure is comprised of three sections built at various times with different structural systems.

The southern section of the building is constructed of brick walls and a steel-framing supporting a concrete roof. The steel framing is encased in cement plaster. There has been some leaking through the roof, which has led to corrosion of the reinforcing in the roof slab and some concrete spalling (Figure 26).

In addition, one section of plaster encasing a steel beam has fallen, apparently due to corrosion of the steel beam and saturation of the stucco.

The central section of the building is constructed with steel framed roof trusses supported on steel columns. The exterior walls and roof are constructed of wood studs and roof joists, and the walls are sheathed with corrugated sheet metal. The steel truss at the south end of this section has two diagonal members that have been cut and removed (Figure 27). The corrugated metal roof has numerous holes due to significant corrosion (Figure 28).

The north section of the building has wood framed walls and roof. The exterior walls and roof are sheathed with corrugated metal panels. At the north end of the west wall, a section of the exterior wall is missing. Along the north wall near the missing section of the west wall, the wood ledger beam supporting the roof joists is decayed and has lost its support (Figure 29).

Recommendations
We recommend that the ledger at the north wall be braced.

BUILDING 13
Conditions
The main portion of the building is constructed with exterior brick walls and a wood-framed roof. There were originally two lines of trusses running east-west, supported by center posts. The northwest portion of the roof has collapsed, including one of the trusses (Figure 30). The remaining truss along the south edge of the collapsed section is noticeably twisted (Figure 31).

On the north side of the original building, there is an addition constructed of concrete perimeter walls, an interior brick wall, and a wood-framed roof. This structure appears to be in fair condition.

Recommendations
We recommend shoring the roof currently supported by the truss adjacent to the collapsed portion of roof.

In addition, the west wall of the building adjacent to the roof collapse should be braced with diagonal struts against out-of-plane failure. It is anticipated that the north wall in the same area will be adequately supported by the addition. See shoring diagram Appendix 3.

BUILDING 17
Conditions
This is a one-story building constructed with wood-framed walls and roof with a concrete floor slab, corrugated metal siding panels and a wood sheathed roof (Figure 32). Along the south side of the building, the wood columns supporting the roof bear on a concrete strip footing. Along the north side, the 2138
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columns are supported on isolated concrete footings. There is evidence of settlement of the footing near the center of the north side (Figure 33). One of the columns is no longer in contact with this footing, and this portion of the wall is unsupported. The concrete floor slab has extensive cracking and indications of settlement (Figure 34). The largest crack is parallel to the south wall and is about 1 inch wide.

Recommendations
Although there is significant settlement in the foundation and slab, there are no immediate hazards created, and we have no recommendations for emergency stabilization of this structure.

BUILDING 63
Conditions
This building was used as the fire station and is mostly a one-story building with wood-framed walls and roof. The central section of the building has a gabled roof and the roof on either side is flat. There is a second floor in the central section at the east end that was used as the bunkhouse. The northern section has numerous roof leaks. The gypsum board ceiling and walls in the northern section are moldy and the area has a musty smell. Portions of the gypsum board have collapsed and some of the fiberglass insulation appears saturated. There are leaks in the roof of the southern section of the building and the framing is water stained. Below the roof leaks, there is a raised wood platform that is soaked and decayed.

Recommendations
There are no recommendations for emergency stabilization of Building 63. It would be advisable to remove the saturated gyp board and insulation to prevent further mold and decay of the roof framing.

WINEMAKER’S HOUSE
Conditions
The winemaker’s house is a two-story, wood framed structure. The exterior sheathing appears to have been originally sheathed with wood shingles and then stucco was applied over the shingles. There is no evidence of structural deterioration of this building.

Recommendations
There are no recommendations for emergency stabilization of the Winemaker’s House. 2139
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STABILIZATION PRIORITY
All of the conditions noted in this report are identified as immediate hazards, and all of the recommended stabilization measures should be implemented in an expedited manner. However, availability of funds for addressing the stabilization recommendations may require setting an order of implementation. To assist in the scheduling of work, we have listed the hazardous conditions in order of priority below:

1. Remove collapsed roof and ceiling sections and shore damaged roof and ceiling in north wings of Building 6.

2. Remove collapsed roof and shore damaged portions of roof at concrete wing of Building 1.

3. Shore brick wall and distressed roof section at Building 13.

4. Remove collapsed roof at second floor and loading dock of wood frame wing of Building 1.

5. Shore inadequately supported portions of roof at center wing of Building 6.

6. Band displaced sections of turrets at Building 1.

7. Brace unsupported section of roof at Building 10.

8. Remove the saturated gyp board and insulation from the roof framing at Building 63. 2140

APPENDIX 1

PHOTOGRAPHS
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Figure 1.

Figure 2.
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Figure 3.

Figure 4.
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Figure 5.

Figure 6.
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Figure 7.

Figure 8.
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Figure 9.

Figure 10.
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Figure 11.

Figure 12.
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Figure 13.

Figure 14.
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Figure 15.

Figure 16.
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Figure 17.

Figure 18.
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Figure 19.

Figure 20.
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Figure 21.

Figure 22.
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Figure 23.

Figure 24.
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Figure 25.

Figure 26.
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Figure 27.

Figure 28.
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Figure 29.

Figure 30.
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Figure 31.

Figure 32.
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Figure 33.

Figure 34.
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APPENDIX 2

PREFORMANCE SPECIFICATION
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Page A2-1

PERFORMANCE SPECIFICATION

SHORING
PART 1 GENERAL

1.1 DESCRIPTION
A. The work of this section consists of the design and installation of shoring to stabilize certain areas of the following structures and prevent further deterioration or damage to the historic features. The shoring is intended to remain in place until permanent repairs to the buildings are designed and implemented.

1. Building 1 - several locations of roof and masonry turrets

2. Building 6 - north section and central section roof

3. Building 10 - north end wall

4. Building 13 - main building roof and masonry wall

1.2 SUBMITTALS
A. Before commencing the work of this Section submit the following:

1. Product Data: Submit product data indicating the type of shoring to be used on the Project, and the safe load-carrying capacity for the shoring for the heights and lengths of the shoring components to be used on the Project.

2. Shop Drawings: Submit shop drawings showing the location, distribution, and quantity of shoring to be provided at locations to be shored and the details for attaching the shores to the existing building elements. The shop drawings shall be prepared by a California licensed Professional Engineer or Structural Engineer (the Engineer-of-Record for the shoring), and shall be identified as such by a stamp on the shop drawings.

3. Safety Plan: Submit a safety plan for the work describing the procedures for ensuring safe access to the site. Include sequence information.

B. Field review of installed shoring: Submit letter sealed by the Engineer-of-Record for the shoring indicating that the installation of the shoring is consistent with the approved shop drawings.

1.3 REFERENCES
B. Regulations

1. Occupational Safety and Health Administration (OSHA) 1) Code of Federal Regulations, Title 29, Chapter 17, Department of Labor, Part 1926, “Safety and Health Regulations for Construction, subpart L,” 1997, Washington, D.C.

2. California Occupational Safety and Health Standards (CALOSHA) 2160
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Page A2-2
2) California Code of Regulations, Title 8, Section 1717 Subchapter 4. Construction and Safety Orders, Article 29. Erection and Construction, § Falsework and Vertical Shoring.

C. Reference Standards: All standards latest edition as of the date of Contract Award.

1. American Concrete Institute (ACI)
3) ACI 301 - Specifications for Structural Concrete for Buildings 4) ACI 318 - Building Code Requirements for Structural Concrete 5) ACI 347 - Guide to Formwork for Concrete

2. American National Standards Institute (ANSI)
6) “American National Standard for Construction and Demolition Operations - Concrete and Masonry Work Safety Requirement.” ANSI A10.9-1997 (R2004)

3. American Forest & Paper Association (AF&PA)
7) ANSI / AF&PA NDS-2005 “ASD/LRFD National Design Specification for Wood Construction”

4. American Society of Civil Engineers (ASCE)
8) “Design Loads on Structures During Construction” ASCE 37-02

1.4 SYSTEM DESCRIPTION
D. Performance Requirements

1. The existing structural wall and roof framing shall be designed to span between new shoring and existing structural supports to resist the required loads as described below.

2. Shores shall be designed to carry the full weight of the floor system and framing elements on which work is being performed plus the following live loads associated with construction activity:
a. Flat roofs: 20 pounds per square foot
b. Floors: 50 pounds per square foot

3. The shoring for walls and vertical elements designated for shoring shall be designed to resist wind loads:
a. Pressure on the windward projected area: not less than 10 pounds per square foot b. Suction on the leeward projected area: not less than 10 pounds per square foot

4. Cracked masonry turrets at Building 1 shall be wrapped to prevent the existing masonry from becoming dislodged. Minimum capacity of supplemental wrapping shall be 5000 pounds tension per foot of height of the turret.

5. Shoring shall be designed in a manner that it can be installed and removed without damaging the exterior surface of the buildings.

6. Structural capacities of existing elements shall be calculated using the 2007 California Building Code and the following referenced standards:
a. ANSI / AF&PA NDS-2005 - “ASD/LRFD National Design Specification for Wood Construction”
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b. ACI 318 - Building Code Requirements for Structural Concrete c. ANSI/AISC 360-05 - “Specification for Structural Steel Buildings” E. Shoring shall be provided to temporarily support the structural elements whose support, reinforcing, or cross-section is to be removed, rendered ineffective, or significantly diminished by demolition or existing deterioration.

F. The Contractor shall be responsible for the design of the shoring system, including layout of shoring locations.

G. The shoring system shall be supported to grade unless the floor system or framing elements below are shown to have sufficient capacity to support the reactions from the shoring.

H. Timber cribbing shall be provided where required to distribute shoring reactions into the floor slab or framing elements below, and shims provided as appropriate to eliminate concentrations of load coming into the shoring from the structural element being supported.

I. Shoring shall be in place prior to the removal of adjacent deteriorated elements.

PART 2 PRODUCTS

2.1 MANUFACTURED COMPONENTS
J. Shores shall be steel or aluminum post shores, steel or aluminum frames, or other prefabricated assemblies with an allowable load capacity sufficient to support the calculated shoring loads at the spacing and positioning shown in the shop drawings.

K. Shoring supporting vertical loads shall be adjustable through positive means, such as by adjustable screw jacks, in order to achieve a tight fit against the underside of the supported element and compensate for elastic shortening of the shores during their loading and other effects.

L. Proprietary shoring systems shall include all necessary components for proper installation of the shoring system in accordance with the manufacturer’s recommendations. All such components shall be undamaged.

2.2 ACCESSORIES
M. Bracing shall be sections intended for use with the manufactured assemblies provided, or an approved structural section.

N. Cribbing shall be timber sections with a minimum cross-section of 3-1/2 inch by 3-1/2 inch and sufficient length to distribute shoring reactions into the supporting structural element below.

O. Shims for reducing load concentrations at bearing points. 2162
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PART 3 EXECUTION

3.1 EXAMINATION
A. Prior to any work, perform the following operations:

1. Survey all areas designated for shoring to verify the existing conditions and to identify structurally sound framing to which the shoring can be attached. a. Building 1
1) Collapsed roof at the wood frame portion of the structure at the northeast corner
2) Collapsed roof at the concrete wall with wood framed roof portion at the northwest corner
3) Inadequately supported roof at the wood frame portion of the loading dock on the east side
4) Cracked turrets at the masonry exterior wall
b. Building 6
1) Collapsed roof at the one-story concrete wall with wood framed roof and wood framed ceiling portion at the north end
2) Collapsed roof at the one-story concrete wall with wood framed roof without ceiling at the central portion.
c. Building 10
1) Inadequately supported wood framing at north end wall d. Building 13
1) Collapsed roof framing at main section of the building 2) Unsupported masonry wall along the west side of the building

2. Prepare and submit a shoring plan to the Owner to address:
a. Work sequence and schedule
b. Plumbing, electrical and other services that require relocation, disconnection, or supplemental support.

B. Identify any areas of decay or deterioration that would affect the capacity of the existing structure to resist the loads due to shoring.

3.2 DESIGN
P. Design shoring in accordance with regulations and reference standards.

3.3 INSTALLATION
Q. Proceed with caution. Install shoring in an incremental sequence as necessary, ensuring that an area where work is being performed is adequately stabilized prior to proceeding. 2163
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R. Construct the shoring in accordance with the approved shop drawings at designated locations.

The workmanship shall be of such quality that the shoring will support the imposed loads without excessive settlement or deflection.

S. Proprietary shoring systems shall be assembled using only the components supplied by the system manufacturer. Such systems shall be installed in accordance with the manufacturer’s recommendations.

T. Shores shall be installed snug, plumb, and square. Adjust shores as necessary to ensure a tight fit against the structural element to be supported. Minimize differential leg loading of vertical shoring systems.

U. Shoring shall bear uniformly on the supporting structural element. Provide shims or cribbing as necessary to ensure sufficient distribution of forces into the supporting elements. If more than one layer of cribbing is required, each successive layer shall be laid perpendicular to the preceding layer.

V. Shores shall be effectively cross-braced to prevent buckling failure of individual members and overall shoring stability failure.

W. The installation of the shoring shall be verified in the field by the Engineer-of-Record for the shoring. Any deviations identified by the Engineer shall be corrected by the Contractor.

END OF SECTION
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APPENDIX 3

SHORING DIAGRAMS
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Roof collapsed
- remove
debris
Shore girders, Typical
shaded areas
Shore girders - Typical
shaded areas
Realign post
Realign post N Building 1 Concrete
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Section Shoring Diagram
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WINEHAVEN NATIONAL REGISTER HISTORIC

DISTRICT
2012 Annual Condition Assessment
Point Molate
Richmond, California
Final Report
October 2, 2012
WJE No. 2011.4615
Prepared for:

Mr. Joel Camacho
City of Richmond
450 Civic Center Plaza, 2nd Floor
Richmond, CA 94804
Prepared by:

Wiss, Janney, Elstner Associates, Inc.
2000 Powell Street, Suite 1650
Emeryville, California 94608
510.428.2907 tel | 510.428.0456 fax
Attachment 4
2169

TABLE OF CONTENTS
Background...................................................................................................................................................1 Site Observations..........................................................................................................................................1 Building 1...............................................................................................................................................2 Area A - Masonry Section ...............................................................................................................2 Area B - Concrete Section ...............................................................................................................6 Area C - Wood Frame Section.........................................................................................................7 Building 6.............................................................................................................................................12 Building 10...........................................................................................................................................13 Building 13...........................................................................................................................................14 Building 63...........................................................................................................................................15 Conclusions.................................................................................................................................................15 2170

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2012 Annual Condition Assessment
Point Molate
Richmond, California

BACKGROUND
In July 2010, Wiss, Janney, Elstner Associates, Inc. (WJE) was engaged by the City of Richmond to perform an emergency stabilization assessment of seven buildings at the Winehaven National Historic District. The purpose of that assessment was to identify conditions that pose an immediate hazard of collapse. WJE prepared a report dated July 20, 2010 describing our findings from that investigation.

In 2011, the City of Richmond engaged Plant Construction to perform emergency stabilization based on the recommendations described in the July 2010 WJE report. WJE was engaged by Plant Construction to provide engineering services to design the stabilization. This work was completed circa August 2011.

Since the emergency stabilization work was limited to those conditions that were observed to be hazardous at the time of the previous site observations, and since the stabilization work was not intended to include protection of the building from weather, further deterioration of portions of the building that had not been stabilized was considered to be likely. As a result, the City of Richmond, engaged WJE to conduct follow-up inspections of the buildings to assess whether any significant further deterioration had occurred and whether additional stabilization would be needed. The buildings included in the follow-up inspection are:
 Building 1: Wine Cellar/Storage
 Building 6: Wine Cellar/Administration
 Building 10: Warehouse
 Building 13: Power House
 Building 63: Storage/Fire Station
Descriptions of each of the buildings are included in the July 20, 2012 report. Descriptions of the emergency stabilization work are shown on the Emergency Stabilization drawings dated July 28, 2011.

SITE OBSERVATIONS
Alan Dreyfuss and Brian Kehoe of WJE visited the site on July 25, 2012 to observe the conditions at the five buildings listed above. Our findings are based on visible observations of accessible areas of each building.
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Building 1
The original portion of Building 1 is comprised of reinforced concrete floors supported on structural steel beams and columns with nonstructural exterior brick masonry walls. The northeast and northwest sections are constructed with wood framing. The foundations for all of the sections are constructed with reinforced concrete. Minor spalling of the concrete foundation was noted in several locations.

Area A - Masonry Section
At the southeast corner of the building there is a vertical crack in the brick wall that appears to correlate with an embedded steel column. This crack was previously observed, but the crack may have widened and the out-of-plane offset of the brick across the crack may also have increased. Figures 1 and 2 show the condition of this corner in 2010 and in July 2012, respectively. The cracking is limited and is most severe at the ground floor level. Continued deterioration does not pose a serious hazard to the structural integrity of the building since gravity loads are supported by the steel column inside of the wall, nor to the limited number of anticipated visitors.

Figure 1. Cracked brick at southeast corner of
Building 1 as observed on March 31, 2010
Figure 2. Cracked brick at southeast corner of
Building 1 as observed on July 25, 2012
The five turrets at the building roof parapet wall were encased in steel bands during the stabilization effort to restrict further cracking and displacement of the brick, and prevent possible collapse. The cracking of the turrets above the roof level do not appear to have changed noticeably. Photographs taken in July of 2011 immediately after the stabilization was completed appear similar to our recent observations. At many of the steel bands surrounding the turrets, there are gaps between the brick and the bands, indicating 2172
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that the brick has not expanded to fill the gaps. Figures 3 through 6 show comparisons of the condition of two of the more significantly damaged turrets from July 2011 to July 2012.

Figure 3. Condition of Building 1 turret at west wall
on July 20, 2011
Figure 4. Condition of Building 1 turret at
west wall on July 25, 2012
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Figure 5. Condition of Building 1 turret at SE
corner on July 20, 2011
Figure 6. Condition of Building 1 turret at SE
corner on July 25, 2012
Along the east side of the building, horizontal cracks near the top of the parapet wall were observed.

Cracking of the cement parge coat on the top of the parapet was observed and some of the parge coat was dislodged, as shown in Figure 7. Horizontal cracking of the parapet wall due to the expansion of corroded reinforcing steel, as shown in Figure 8, was noted along the entire length of parapet on the east side of the one-story section. The failure of the parge coat and the displacement of the brick are allowing for continued moisture intrusion into the wall, which will continue to cause corrosion of the imbedded steel.

Failure of the parapet wall is possible as the corrosion increases. The roof over the loading dock provides some protection to visitors.

At the penthouse section on the east side, the bricks at one of the crenellations had dislodged and had fallen onto the roof over the loading dock, as shown in Figure 9. These conditions were not previously noted. Corrosion of embedded reinforcing steel has also caused damage to the brick at the southeast corner of the penthouse wall, as shown in Figure 10. These conditions were not noted in the original report as they do not represent imminent collapse hazards, however, as this condition progresses, a loss of brick at these locations becomes more likely within the next few years. 2174
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Figure 7. Cracked cement parge on east side Building 1 parapet Figure 8. Cracked brick parapet on east side of Building 1 2175
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Figure 9. Dislodged brick and cement parge on east side at the top of parapet of Building 1 penthouse
Figure 10. Cracked brick at southeast corner of Building 1 penthouse
Area B - Concrete Section
The timber shoring supporting the wood roof in this section does not appear to have changed since the shoring was installed. There is no new observable distress in the remainder of the existing roof. Photos of the condition of the roof framing in July 2012 are shown in Figure 11 and 12. 2176
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Figure 11. Roof framing and new shoring at the northwest section of Building 1
Figure 12. Roof framing and new shoring at the northwest section of Building 1
Area C - Wood Frame Section
Several changes to the wood framing at the northeast section were observed. At the wood-framed loading dock, some of the wood sheathing at the floor level has become dislodged, as shown in Figure 13. Similar dislodging of the rim joists has occurred north of the loading dock, as shown in Figure 14. 2177
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Figure 13. Dislodged wood boards below the loading dock on the east side of Building 1
Figure 14. Dislodged wood rim joist on the east side of Building 1 The beam at the south end of the loading dock is severely decayed and has lost support at one end. Some of the deck boards have broken and are now missing, but the condition of the beam is unchanged from February 2011 to July 2012, as shown in Figures 15 and 16. 2178
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Figure 15. Condition of wood girder at the loading
dock on the east side of Building 1on February 21,
2011
Figure 16. Condition of wood girder at the loading
dock on the east side of Building 1 on July 25, 2012
In the basement of this section of the building, decay at several columns was noted in our supplemental survey undertaken on February 21, 2011, prior to the stabilization effort. Stabilization of one of these columns was completed as part of the emergency stabilization work performed in 2011, however, deterioration at two of the columns was not addressed. At the fourth column from the south end of Area C, it was noted that there was significant decay of the column and the girder framing into the column. The condition of the girder and the column do not appear to have changed significantly since February 2011, although there has been some new damage to the floor sheathing adjacent to the wall near this column.

See Figures 17 and 18.

Figure 17. Condition of wood girder and column
on February 21, 2011
Figure 18. Condition of wood girder and column
on July 25, 2012
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In addition, during the same survey in February 2011, a crushed girder was noted at the sixth column line from the north end but was not considered and imminent hazard at that time. This column has deteriorated further, and the column above has decayed through, causing the wall above to deform and sag noticeably.

See Figures 19 and 20 for the condition of the column below the floor and Figure 21 for the condition of the column immediately above the floor.

Figure 19. Condition of wood girder and column
on February 12, 2011
Figure 20. Condition of wood girder and column
on July 25, 2012
Figure 21.Wood column decayed completely above the floor level The column noted above is a component of the wood framed wall at the north end of Area C where the roof has been removed (see arrow Figure 22). The exterior wall at this location is sheathed with corrugated metal siding and has been diagonally braced with wood shoring. Some of the metal siding has become dislodged and one of the wood columns on the west side is damaged near the top. See Figures 22 2180
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