CITY OF RICHMOND
CONTRACT AMENDMENT
Department: Project Manager:
Project Manager E-mail:
Project Manager Phone No:
P.R. No: Vendor No: P.O./Contract No:
Description of Services:
Amendment No. ___ modifies the: (2nd or subsequent amendments attach Amendment History page)
Term, Payment Limit and Service Plan
Payment Limit and Service Plan
Term and Service Plan
Service Plan
The parties to this Contract Amendment do mutually agree and promise as follows:
1. Parties. The parties to this Contract Amendment are the City of Richmond, California, a municipal corporation (City), and the following named Contractor:
Company Name:
Street Address:
City, State, Zip Code:
Contact Person:
Telephone: Email:
Business License No: / Expiration Date:
A California [ ] corporation, [ ] limited liability corporation [ ] general partnership, [ ] limited partnership, [ ] individual, [ ] non-profit corporation, [ ] individual dba as [specify:]
[ ] other [specify:]
2. Purpose. This Contract Amendment is being entered into to amend the Contract between City and Contractor which was approved by the City Council of the City of Richmond or executed by the City Manager on , which original term commenced on and terminates with an original contract payment limit of $ . Said contract shall hereinafter be referred to as the "Original Contract" and is incorporated herein by reference.
3. Original Contract Provisions. The parties hereto agree to continue to abide by those terms and conditions of the Original Contract, and any amendments thereto, which are unaffected by this Contract Amendment.
Contract Amendment/EJ/TE 09-26-07
4. Amendment Provisions. This Contract Amendment is subject to the Amendment Provisions attached hereto, which are incorporated herein by reference, and which control over any conflicting provisions of the Original Contract, or any amendment thereto.
5. City of Richmond Business License Active Status Maintained. Pursuant to Municipal Code Section 7.04.030, the Contractor must maintain its City of Richmond business license for this Contract Amendment to be deemed to be in effect.
6. Insurance Coverage Updated and Maintained. Pursuant to the Original Contract, the Contractor shall provide the City with updated insurance certificates, and the Contractor shall maintain insurance coverage, for this Contract Amendment to be deemed to be in effect.
7. Signatures. These signatures attest the parties’ agreement hereto:
CITY OF RICHMOND, CALIFORNIA
a municipal corporation
By _______________________
Title:
I hereby certify that the Original Contract
and this Amendment have been approved
by the City Council or executed by the City
Manager.
By _______________________
City Clerk
Approved as to form:
By_______________________
City Attorney
List of Attachments:
1. Amendment Provisions
2. Updated Insurance Certificates
CONTRACTOR:
______________________________
(*The Corporation Chairperson of the Board, President or Vice-President should sign on the line below.)
By____________________________
Title:________________________
(*The Corporation Chief Financial Officer, Secretary or Assistant Secretary should sign on the line below.)
By:___________________________
Title:________________________
(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a
corporation or nonprofit organization, this
Contract (1) should be signed by the
Chairperson of the Board, President or
Vice-President
and the Chief Financial
Officer, Secretary or Assistant Secretary; (2)
should have both signatures conform to
designated representative groups pursuant
to Corporations Code Section 313.
Contract Amendment between the City of Richmond and
Amendment No. P.O./Contract No.
AMENDMENT PROVISIONS (SERVICE PLAN)
(CONTRACTOR’S OBLIGATION’S)
The Service Plan (Exhibit A) of the Original Contract is hereby amended to include the following tasks and/or services:
Contract Amendment/EJ/TE 9-26-07
Contract Amendment between the City of Richmond and
Amendment No. P.O./Contract No.
AMENDMENT PROVISIONS (AMENDMENT HISTORY)
The first Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):
Increased contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.
Term Amendment (insert new termination date):________________________
Service Plan
The second Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):
Increased contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.
Term Amendment (insert new termination date):________________________
Service Plan
The third Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):
Increased contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.
Term Amendment (insert new termination date):________________________
Service Plan
The fourth Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):
Increased contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.
Term Amendment (insert new termination date):________________________
Service Plan
The fifth Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):
Increased contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.
Term Amendment (insert new termination date):________________________
Service Plan
2603 Main Street, Suite 300
Irvine, CA 92614
O: 949-428-7241; F: 949-281-3195
www.ClientServices.com
4/24/2023 PROPRIETARY AND CONFIDENTIAL INFORMATION
City of Richmond Alarm Permit Cost Model
Description of Services Cost per Instance
Online Permit Application:
Online permit application to be used by the City and its Patrons to register for and obtain alarm permits. The online permit application can also be used by the City’s Personnel to manage the permitting process
The solution will provide the City’s Patrons with the following capabilities:
Ability to register online and apply for permits
Ability to submit up to 3 documents online via the web to prove they are a resident (i.e., business license, etc.) if applicable
Provide online temporary permit with expiration date to be printed directly from patron’s computer
Ability to create a login name and password to the solution with which the user may manage all future permits
Ability to pre-purchase permits for upcoming years
Ability to re-use data previously entered to purchase new permits Tracking of all permits
Storage of all permit data online
Acceptance of Visa, MasterCard, Discover and American Express Live, bi-lingual customer service agents available M-F, 8:00am-5pm who will process registration requests, answer specific and general permit questions and provide fulfillment assistance
The Solution will provide the following capabilities to the City’s personnel:
Ability to register all permit types within the permit solution online Ability to accept documentation & scan into the solution Ability to generate reports on permits issued
Ability to search for permits by resident/business
Ability to modify permit holder information
Online training of all City personnel
$7,500.00/Annual
Fee – Per Permit
Type
OR
$2,500.00 Initial fee
AND
$2,000.00/month
(regardless of the
number of permit
types)
Attachment A-1
2603 Main Street, Suite 300
Irvine, CA 92614
O: 949-428-7241; F: 949-281-3195
www.ClientServices.com
4/24/2023 PROPRIETARY AND CONFIDENTIAL INFORMATION
Description of Services Cost per Instance
Permit Fulfillment (if using physical permits) - Optional Services for the above-mentioned item includes:
Assignment of each permit per successful registration Generating and mailing a custom notice to each successful registrant with an assigned permit
Includes Postage – USPS first class rate
$6.00 per permit Fulfilled
And
$.85 per letter sent
Permit Approval/Denial Process - Optional
Approval or Denial of documents by Data Ticket
$7.00 per approval/denial
Permits (if using physical) - Optional
Cost of sticker permit – depending on size and quantity chosen TBD
Email Blasts - Optional
Generating and sending custom notification/information
to prospective or active permit holders
TBD
Per Customer Service Call Accepted by Contractor
$.50 per call
In Trust/Escrow Account – Optional
Services for the above-mentioned item include:
Daily deposits of funds to the Agency’s escrow account Processing of all credit card charge-backs and Insufficient Funds
Month-end reconciliation of all funds collected
Payment of Data Ticket’s invoice
Disbursement of the net remittance to the Agency
Scanning of checks/money orders directly to joint bank account daily using remote check deposit
The Agency will be responsible for the purchase of banking supplies, including checks and endorsement stamps; these fees typically run $200.00 per year.
$150.00/month
Banking Fees:
Data Ticket will pass all banking fees on to the City’s patrons who wish to pay by credit or debit card
$3.50 per transaction
Refunds – For Agencies that opt for an Escrow/In Trust
Account:
Issuance of all refunds to individuals who are due a refund via 1st class mail
$5.00 per issued refund
Credit Card Charge Backs:
Processing of each chargeback
$33.50 per chargeback