Reso. No. ____
RESOLUTION NO. ____
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE HOUSING
AUTHORITY OF THE CITY OF RICHMOND, CALIFORNIA, AUTHORIZING A
FIRST AMENDMENT TO THE EMERGENCY CONTRACT WITH LEGACY
MECHANICAL AND ENERGY SERVICES TO COMPLETE REPLACEMENT OF TWO HEAT PUMPS AT NEVIN PLAZA IN AN AMOUNT NOT TO EXCEED $30,825 PLUS A REVISED 10 % CONTINGENCY OF $3,083 FOR A TOTAL CONTRACT AMENDMENT AMOUNT NOT TO EXCEED & $33,908 AND AUTHORIZE THE PAYMENT OF AN ADDITIONAL $3,200 FOR CITY PERMIT FEES FOR A TOTAL PROJECT COST AMOUNT OF $55,698
WHEREAS, Richmond Housing Authority (RHA) owns and manages 244 units of rental housing in the City of Richmond; and
WHEREAS, on October 22, 2019, the RHA entered into a Public Housing Authority Recovery and Sustainability (PHARS) agreement with the U.S. Department of Housing and Urban Development (HUD); and
WHEREAS, RHA remains obligated and committed to performing all HUD required functions, and providing quality services to local program participants; and
WHEREAS, Nevin Plaza primarily serves senior citizen and disabled residents; and
WHEREAS, on December 16, 2023, RHA began receiving resident inquiries regarding low levels of heat in some units; and
WHEREAS, the source of the heat differentials arose from failing components in the two heat pumps which service the facility; and
WHEREAS, despite efforts to repair the two units, the heat differentials were not resolved, and a full replacement was recommended; and
WHEREAS, RHA maintenance staff currently does not have the expertise to conduct the emergency boiler repair work needed; and
WHEREAS, in accordance with the emergency procurement process outlined in RMC
2.52.334, RHA reached out to three multiple vendors; and
WHEREAS, three vendors responded, and Legacy Mechanical and Energy Services was selected due to their expertise and pricing; and
WHEREAS, on March 28, 2023, the RHA Board of commissioners approved the original emergency contract; and
WHEREAS, the selected vendor attempted to replace the boiler pumps and found that the valves will not seat, preventing them from replacing the boiler pumps as contracted; and
WHEREAS, a contract amendment is needed to complete the project which proposes to replace the isolation valves for the inlet of the boiler pumps and the triple duty valves that have failed.
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF RICHMOND THAT the Executive Director is authorized to enter into a Contract Amendment with Legacy Mechanical and Energy Services in an amount not to exceed for $30,825 plus a 10 % contingency of $3,083 for a total contract amount not to exceed $33,908 to replace the two heat pumps at Nevin Plaza and pay the City permit fees revised amount of $3,200 for a total project cost amount of $55,698.
BE IT FURTHER RESOLVED that the Executive Director is hereby authorized to perform all actions necessary to implement this resolution.
Reso. No. ____
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The foregoing resolution was passed and adopted by the Commissioners of the Housing Authority of the City of Richmond at meeting thereof held on May 16, 2023, by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Chairperson
[SEAL]
Attest:
Secretary
Approved as to form:
City Attorney
State of California }
County of Contra Costa : ss.
City of Richmond }
I certify that the foregoing is a true copy of Resolution No. _____ finally passed and adopted at a Housing Authority Meeting held on May 16, 2023.
____________________________________
CLERK OF THE HOUSING AUTHORITY