May 16, 2023
Richmond Housing Authority (RHA)
Economic Development
DATE: May 16, 2023
TO: Chair Martinez and Members of the Richmond Housing
Authority Board of Commissioners
FROM:
Nannette Beacham, Director of Economic Development
Gabino Arredondo, RHA Interim Executive Director
Subject:
Contract Amendment with Pacific Site Management for
Landscaping Services
FINANCIAL IMPACT: Funding is pursuant to the U.S. Housing and Urban Development annual allocation of Operating Subsidy and
Rent from Public Housing residents ($11,100 FY 2022-23
44545191-400537; $62,400 FY 2023-24 444545191-
400537 & 44141191-400537; $44,400 FY 2024-25,
44545191-400537).
PREVIOUS COUNCIL
ACTION:
May 21, 2019
STATEMENT OF THE
ISSUE:
RHA properties require landscaping maintenance
services. RHA is requesting approval of a contract
amendment with Pacific Site Management for continued
services associated with grounds maintenance at RHA
properties.
RECOMMENDED ACTION:
ADOPT a resolution approving a contract amendment
with Pacific Site Management for landscaping services at Richmond Housing Authority (RHA) properties, extending
the term of the Agreement to June 30, 2025, and
increasing the compensation in an amount not to exceed
$117,900, for a total contract compensation amount not
to exceed $342,900 - Richmond Housing Authority
(Gabino Arredondo 510-620-6606).
AGENDA
REPORT
May 16, 2023
DISCUSSION:
The Richmond Housing Authority (RHA) is responsible to ensure that all public housing properties are properly maintained including landscaping. In the past, RHA would receive many complaints from residents and community members living adjacent to the RHA properties due to the lack of landscaping maintenance. When Hacienda was completed, RHA received the parcel back that Mercy used for staging and storage. RHA will need to maintain the empty lot.
Pacific Site Management, after a competitive Request for Proposals (RFP) procurement process, was chosen from five responsive proposals on May 21, 2019. Pacific Site Management services continue to be satisfactory.
RHA is seeking approval of a third contract amendment with Pacific Site Management to continue providing landscaping services at Richmond Housing Authority properties.
The proposed third amendment would extend the term of the Agreement to June 30, 2025, and increase the compensation by an amount not to exceed $117,900. Total contract compensation would be in an amount not to exceed $342,900. Pacific Site Management will no longer provide landscaping services at Nevin Plaza due to the transfer of ownership.
DOCUMENTS ATTACHED:
Attachment 1 - Resolution
Attachment 2 - Contract Amendment #3
Attachment 3 - Contract Amendment #2 to Original