June 6, 2023
Finance Department
DATE: June 6, 2023
TO: Mayor Martinez and Members of the City Council
FROM: Nickie Mastay, Deputy City Manager – Internal Services Nanette Beacham, Director of Economic Development
Mubeen Qader, Deputy Director of Finance
Jerry Chak, Accounting Manager
Antonio Banuelos, Accounting Manager
Lizeht Zepeda, Senior Business Assistance Officer
Subject:
Auditing Services for the Port of Richmond
FINANCIAL IMPACT: The cost of this contract is not to exceed $81,750 for the 2022-2023 and 2023-2024 fiscal years. (40161080-
400215)
PREVIOUS COUNCIL
ACTION:
April 18, 2023
STATEMENT OF THE
ISSUE:
City staff requests approval of a contract with GPP
Analytics, Inc. to provide auditing and additional
professional services for the Port of Richmond.
RECOMMENDED ACTION: APPROVE a contract with GPP Analytics, Inc. to provide auditing services for the Port of Richmond, in an amount not to exceed $81,750, with a term beginning June 15,
2023, and ending December 31, 2023 – Finance/Port
Departments (Nickie Mastay 510-620-6602/ Nannette
Beacham 510-621-1306/ Mubeen Qadar 510-412-2077/
Jerry Chak 510-620-6569).
AGENDA
REPORT
June 6, 2023
DISCUSSION:
On January 31, 2023, the Finance Department issued a Request for Proposals (RFP) for auditing and professional services for the Port of Richmond. The RFP was posted on the City’s BidsOnline system where 320 vendors were notified, and 14 vendors downloaded copies of the RFP. On February 27, 2023, one electronic proposal was received. The proposal was reviewed by City staff on March 31, 2023. City staff presented the evaluation result to City Council on April 18, 2023. The City Council directed City staff to accept the proposal from GPP Analytics, Inc. (Attachment 1) and award a contract (Attachment 2).
City staff is requesting approval of a contract with GPP Analytics, Inc. to provide auditing services for the Port of Richmond in an amount not-to exceed $81,750, with an estimated start work date of June 15, 2023. Although the estimated completion date is September 30, 2023, City staff is requesting approval of a contract term extending through December 31, 2023, to allow for any delays.
DOCUMENTS ATTACHED:
Attachment 1 – GPP Proposal and Revised Schedule
Attachment 2 – Contract
Attachment 3 – Bid Detail Report from PlanetBids
Attachment 4 – Rating Matrix