June 6, 2023
Library and Community Services
DATE: June 6, 2023
TO: Mayor Martinez and Members of the City Council
FROM:
LaShonda White, Deputy City Manager, Community
Services
Lori Reese-Brown, Project Manager II
Denée Evans, Project Manager I
Subject:
Global Parking Solutions Amendment
FINANCIAL IMPACT: Funding to cover these services is in the Transportation Operations budget account string 01385051-400501.
PREVIOUS COUNCIL
ACTION:
None
STATEMENT OF THE
ISSUE:
City staff seeks approval to increase the existing Global Parking solutions contract amount and to extend the
expiration date to cover two additional years of service and warranty subscriptions.
RECOMMENDED ACTION:
APPROVE a second contract amendment with Global
Parking Solutions USA, LLC. in the amount of $6,000, for a total contract amount not to exceed $14,700, to
continue providing pay station cloud services
subscriptions and warranty coverage, with a term
extending through June 30, 2025 – Community Services
Department (LaShonda White 510-620-6828/ Denée
Evans 510-621-1718).
AGENDA
REPORT
June 6, 2023
DISCUSSION:
Since 2017, the Richmond Parking Program within the Transportation Division has invested in Global Parking Solutions manufactured pay stations to help manage parking supply in City-owned lots. The pay stations require network service, and warranty coverage to maintain the pay stations. The existing contract funds have been expended and will require additional funds to pay outstanding and future related invoices.
The original contract was for an amount not to exceed $8,700, with a term ending May 25, 2022. Per the original contract terms, the City was able to offer two one-year option extensions to extend the term through May 2024. The extensions were for time only and did not increase the contract amount. The vendor agreed with the term extensions.
City staff is seeking City Council approval to increase the existing Global Parking Solutions contract in the amount of $6,000, and to extend the agreement to maintain uninterrupted subscription and warranty services. The new contract amount will not exceed $14,700, and the new contract term will be extended to June 30, 2025.
DOCUMENTS ATTACHED:
Attachment 1 – Original Contract
Attachment 2 – Extension Option Letter
Attachment 3 – Contract Amendment