June 20, 2023
Public Works
DATE: June 20, 2023
TO: Mayor Martinez and Members of the City Council
FROM: Daniel Chavarria, PE, Director of Public Works
Carl Capistrano, Facilities Maintenance Superintendent
Subject: Contract with First Alarm
FINANCIAL IMPACT: The funds expended for this contract will be from budgeted fiscal years 2023-2024 through 2025-2026.
Department of Public Works (01232531-400218)
PREVIOUS COUNCIL
ACTION:
March 21, 2023
STATEMENT OF THE
ISSUE:
The Department of Public Works is seeking approval of a contract with First Alarm for intrusion and fire alarm
maintenance and monitoring services for City buildings.
RECOMMENDED ACTION: APPROVE a contract with First Alarm for intrusion and fire alarm maintenance and monitoring services for City buildings, in an amount not-to-exceed $450,000, over a
three-year period beginning July 1, 2023, and ending
June 30, 2026, with an option to extend an additional two years, in a total amount not-to-exceed $300,000 for the additional two-year period – Public Works (Daniel
Chavarria 510-620-5478/Carl Capistrano 510-620-6896).
AGENDA
REPORT
1849
June 20, 2023
DISCUSSION:
The City contracts for intrusion and fire alarm maintenance and monitoring services at all City buildings. On October 6, 2022, a Request for Proposal (RFP) for these services was solicited via Bids Online. Five-hundred fifty (550) vendors were notified of this posting. On November 8, 2022, three proposals were received and evaluated.
Firms
Experience
40 Points
RFP Responses
30 Points
Pricing
30 Points Total Points
Community Fire
Protection 23 18 20 61
First Alarm 29 25 27 81
Security Signal Devices 40 27 23 90
On March 21, 2023, Richmond City Council approved a contract with Security Signal Devices, Inc. to provide intrusion and fire alarm maintenance and monitoring services at all City buildings. Security Signal Devices, Inc. declined to accept the City’s contract terms and conditions.
City staff now recommends approval of a contract with First Alarm, the second highest rank. First Alarm has a local branch in Richmond and is very capable of meeting the City’s needs. The contract with First Alarm for intrusion and fire alarm maintenance and monitoring services is requested in an amount not-to-exceed $450,000 over a threeyear period, with an option to extend an additional two years, in an amount not-toexceed $300,000, with a term beginning July 1, 2023, and ending June 30, 2026.
DOCUMENTS ATTACHED:
Attachment 1 – First Alarm Contract
Attachment 2 – Request for Proposal
Attachment 3 – Response to Request for Proposal
Attachment 4 – Bids Online Project Report
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Attachment 2
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Attachment 3
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Attachment 4
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June 27, 2023
Public Works
DATE: June 27, 2023
TO: Mayor Martinez and Members of the City Council
FROM: Daniel Chavarria, PE, Director of Public Works
Robert Armijo, PE, Deputy Director of Public Works
Subject: Emergency Earth Slope Stabilization of Drainage Area Adjacent to Santa Rita Road Near 2929 Salvino Court
FINANCIAL IMPACT: Funding for this emergency repair work was approved in the City’s 2023 Mid-Year Budget [13423131-400201-
EOCSV]
PREVIOUS COUNCIL
ACTION:
n/a
STATEMENT OF THE
ISSUE:
City staff is recommending City Council to approve an
emergency slope stabilization contract with Bay Hawk,
Inc. in the amount of $60,000.
RECOMMENDED ACTION: APPROVE an emergency slope stabilization contract with Bay Hawk, Inc., in an amount not to exceed
$60,000, for work that has already been completed –
Public Works (Daniel Chavarria 510-620-6300/Robert
Armijo 510-620-5477).
DISCUSSION:
On Monday, January 30, 2023, City staff received email communication from the resident at 2929 Salvino Court. In the email, the resident informed City staff that there AGENDA
REPORT
1938
June 27, 2023
was a mudslide on the back side of the property. This property is adjacent to Wilkie Creek which is associated with the mudslide. Reportedly, the property’s previous owner had been discussing this mudslide with City staff circa 2021.
With the rains in the winter, the resident noticed that the mudslide worsened and unfortunately collapsed a portion of their fence. City staff and the City’s consultant (Questa) immediately investigated and confirmed the mudslide.
The responsibility to mitigate the mudslide is the responsibility of the adjoining landowners per Richmond Municipal Code Section 12.08.030. This section of the RMC states it is the responsibility of the property owner who borders the watercourse carrying storm water to clean and maintain it on a regular basis. This includes removal of overgrown vegetation and keeping mud and silt from accumulating in the creek. The Public Works Department sent letters to property owners on Salvino Court and De Anza Drive who are bordering Wilkie Creek on February 17, 2023, to remind them about this responsibility. Unfortunately, the mudslide continued to worsen and threatened the structural integrity of Santa Rita Road near the aforementioned address.
On or around March 10, 2023, the City’s consultant recommended that the City take immediate action to mitigate the effects of the mudslide. City staff contacted contractors for remediation work at this site, and Bay Hawk, Inc. was immediately available to perform work to stabilize the earth slopes adjacent to Santa Rita Road.
City staff is recommending City Council approve an after-the-fact emergency slope stabilization contract with Bay Hawk, Inc. for $60,000.
DOCUMENTS ATTACHED:
Attachment 1 – Site Map Exhibit
Attachment 2 – Proposed Contract Agreement with Bay Hawk, Inc Attachment 3 – Emergency Contract Authorization
1939
APPROX. LOCATION OF FENCE APPROX. LOCATION OF MUD SLIDE N SCALE: 1" = 80' 2929 SALVINO COURT MUD SLIDE ATTACHMENT 1 SANTA RITA ROAD SALVINO COURT De ANZA DRIVE 2970 2958 2952 2976 2946 2944 2929 2919 2909 4889 De ANZA HIGH SCHOOL 1940
CITY OF RICHMOND
STANDARD CONTRACT
Department: Project Manager:
Project Manager E-mail: Project Manager Phone No:
PR No: Vendor No: P.O./Contract No:
Description of Services:
The parties to this STANDARD CONTRACT do mutually agree and promise as follows:
1. Parties. The parties to this Contract are the City of Richmond (herein referred to as the “City”) and the following named Contractor:
Company Name:
Street Address:
City, State, Zip Code:
Contact Person:
Telephone: Email:
Business License No: / Expiration Date:
A California [ ] corporation, [ ] limited liability corporation [ ] general partnership, [ ] limited partnership, [ ] individual, [ ] non-profit corporation, [ ] individual dba as [specify:] ,
[ ] other [specify:]
2. Term. The effective date of this Contract is and it
terminates unless terminated as provided herein.
3. Payment Limit. City’s total payments to Contractor under this Contract shall not exceed $ . City shall not pay for services that exceed
the Contract Payment Limit unless a contract amendment has been approved by the City Council or City Manager.
4. Contractor’s Obligations. Contractor shall provide those services and carry out that work described in the Service Plan (Exhibit A) which is attached hereto and is incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.
5. City's Obligations. City shall make to the Contractor those payments described in the Payment Provisions (Exhibit B) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.
1941
1942
For the Contract between the City of
Richmond and
EXHIBIT A
SERVICE PLAN
Contractor shall, to the satisfaction of the , perform the following services and be compensated as outlined below:
1943
For the Contract between the City of
Richmond and
EXHIBIT B
PAYMENT PROVISIONS
{PLEASE NOTE THAT THE CITY OF RICHMOND SHALL NOT PAY FOR SERVICES
THAT EXCEED THE CONTRACT PAYMENT LIMIT UNLESS A CONTRACT
AMENDMENT HAS BEEN APPROVED BY THE CITY COUNCIL OR THE CITY MANAGER}
1. Provided Contractor is not in default under this Contract, Contractor shall be compensated as provided below.
2. Any and all payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photo copying, meals and travel etc). Invoices, shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the City. Contractor may be required to provide back-up material upon request.
3. Contractor shall submit timely invoices to the following address:
Attention: City of Richmond, Finance Department - Accounts Payable Project Manager: Department:
PO Box 4046
Richmond, CA 94804-0046
4. All invoices that are submitted by Contractor shall be subject to the approval of the City’s Project Manager, before payments shall be authorized.
5. The City will pay invoice(s) within 45 days after completion of services to the City’s satisfaction. The City shall not pay late fees or interest.
6. A Richmond business license shall be obtained before any payment under this Contract shall be authorized and the business license must be kept current during the term of this Contract for payments to continue to be authorized.
7. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract shall be executed by the City. The insurance coverage must be kept current during the term of this Contract for payments to continue to be authorized. 1944
For the Contract between the City of
Richmond and
EXHIBIT C
AUTHORIZED REPRESENTATIVES AND NOTICES
1. Notices. All notices, demands, statements, or communications provided for by this Contract shall be in writing and may be delivered by deposit in the United States mail, postage prepaid. Notices to the City shall be addressed to the Department Head and (as delineated below in section 1.1) to the project manager responsible for the administration of or the supervision of the scope of work under this Contract. Notices to the Contractor shall be addressed to the party designated by Contractor (as delineated below in section 1.2). Notice shall be deemed delivered (a) upon personal delivery; (b) as of the fifth business day after mailing by United States certified mail, postage prepaid, addressed to the proper party; or (c) as of 12:00 p.m. on the second business day immediately after the day it is deposited with and accepted by Federal Express, or a similar overnight courier service, addressed to the proper party and marked for next business day morning delivery. For the purposes of this Contract, a "business day" means any day Monday through Friday that is not a holiday recognized by the federal government or the State of California.
1. 1 CITY hereby designates as its Authorized Representative the Project Manager whose name and address are as follows:
City of Richmond
Richmond, CA 94804-0046
1. 2 CONTRACTOR hereby designates as its Authorized Representative the Project Manager whose name and address are as follows:
1945
General Conditions/EJ/TE 01-19-11 1 of 13
EXHIBIT D
GENERAL CONDITIONS
1. Independent Contractor. Contractor acknowledges, represents and warrants that Contractor is not a regular or temporary employee, joint venturer or partner of the City, but rather an independent Contractor. This Contract shall not be construed to create an agency, servant, employee, partnership, or joint venture relationship. As an independent Contractor, Contractor shall have no authority to bind City to any obligation or to act as City's agent except as expressly provided herein. Due to the independent Contractor relationship created by this Contract, City shall not withhold state or federal income taxes, the reporting of which shall be Contractor's sole responsibility.
2. Brokers. Contractor acknowledges, represents and warrants that Contractor has not hired, retained or agreed to pay any entity or person any fee, commission, percentage, gift, or any other consideration, contingent upon or resulting from the award or making of this Contract.
3. City Property. The rights to applicable plans, drawings, reports, calculations, data, specifications, videos, graphics or other materials prepared for or obtained pursuant to this Contract, which, upon request, are to be delivered to City within a reasonable time, shall be deemed assigned to City. If applicable, Contractor shall prepare check prints upon request. Notwithstanding the foregoing, Contractor shall not be obligated to provide to City proprietary software or data which Contractor has developed or had developed for Contractor's own use; provided, however, that Contractor shall, pursuant to Section 15 below, indemnify, defend and hold harmless City from and against any discovery or Public Records Act request seeking the disclosure of such proprietary software or data.
4. Patents, Trademarks, Copyrights and Rights in Data. Contractor shall not publish or transfer any materials, discoveries, developments, concepts, designs, ideas, know how, improvements, inventions and/or original works of authorship resulting from activities supported by this Contract without the express prior written consent of the City Manager. If anything resulting from activities supported by this Contract is patentable, trademarkable, copyrightable or otherwise legally protectable, City reserves the exclusive right to seek such intellectual property rights. Notwithstanding the foregoing, Contractor may, after receiving City's prior written consent, seek patent, trademark, copyright or other intellectual property rights on anything resulting from activities supported by this Contract. However, City reserves, and Contractor irrevocably grants, a nonexclusive, fully paid-up, royalty-free, assumable, perpetual, worldwide license, with the right to transfer, sublicense, practice and exploit said license and the right to make, have made, copy, modify, make derivative works of, use, sell, 1946
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import, and otherwise distribute under all applicable intellectual properties without restriction of any kind said license.
Contractor further agrees to assist City, at City's expense, in every proper way to secure the City’s rights in any patents, trademarks, copyrights or other intellectual property rights relating thereto, including the disclosure to City of all pertinent information and data with respect thereto. Contractor shall also assist City in the execution of all applications, specifications, oaths, assignments, recordations, and all other instruments which City shall deem necessary in order to apply for, obtain, maintain and transfer such rights, or if not transferable, to waive such rights. Contractor shall further assist City in the execution of all applications, specifications, oaths, assignments, recordations and all other instruments which City shall deem necessary in order to assign and convey to City, and any assigns and nominees the sole and exclusive right, title and interest in and to any patents, trademarks, copyrights or other intellectual property rights relating thereto. Contractor further agrees that its obligation to execute or cause to be executed, when it is in Contractor's power to do so, any such instruments or papers shall continue during and at all times after the end of Contractor's services and until the expiration of the last such intellectual property right. Contractor hereby irrevocably designates and appoints City, and its duly authorized officers, agents and servants, as its agent and attorney-in-fact, to act for and in its behalf and stead to execute and file any such applications and to do all other lawfully permitted acts to further the application for, prosecution, issuance, maintenance or transfer of letters of patents, copyright and other registrations. This power of attorney is coupled with an interest and shall not be affected by Contractor's subsequent incapacity.
5. Inspection. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the CITY, the State of California, and the United States Government.
If the project or services set forth in Exhibit A shall be performed on City or other public property, City shall have the right to inspect such work without notice. If such project or services shall not be performed on City or other public property, City shall have the right to inspect such work upon reasonable notice.
6. Services. The project or services set forth in Exhibit A shall be performed to the full satisfaction and approval of City. In the event that the project or services set forth in Exhibit A are also itemized by price, City, in its sole discretion, may, upon notice to Contractor, delete certain items or services set forth in Exhibit A, in which case there shall be a corresponding reduction in the amount of compensation paid to Contractor. 1947
General Conditions/EJ/TE 01-19-11 3 of 13
Contractor shall, at its own cost and expense, furnish all facilities and equipment necessary for Contractor to complete the project or perform the services required herein, unless otherwise provided in Exhibit A.
7. Records. Contractor shall keep and make available for inspection and copying by authorized representatives of the City, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the City.
Contractor shall retain all documents pertaining to this Contract for a period of five (5) years after this Contract's termination (or for any further period that is required by law) and until all Federal or State audits are complete and exceptions resolved for this contract's funding period. Upon request, CONTRACTOR shall make these records available to authorized representatives of the CITY, the State of California, and the United States Government.
Contractor shall keep full and detailed accounts, maintain records, and exercise such controls as may be necessary for proper financial management under this Contract. The Contractor’s accounting and control systems shall be satisfactory to City. Contractor's accounting systems shall conform to generally accepted accounting principles and all records shall provide a breakdown of total costs charged under this Contract, including properly executed payrolls, time records, utility bills, invoices and vouchers. The City shall be afforded prompt access to Contractor's records, books, and Contractor shall preserve such project records for a period of at least five (5 years after the termination of this Contract , or for such longer period as may be required by law.
Contractor shall permit City and its authorized representatives and accountants to inspect, examine and copy Contractor's books, records, accounts, correspondence, instructions, drawings, receipts, subcontracts, purchase orders, vouchers, memoranda and other data relating to the project or services set forth in Exhibit A, and any and all data relevant to this Contract at any reasonable time for the purpose of auditing and verifying statements, invoices, or bills submitted by Contractor pursuant to this Contract and shall provide such assistance as may be reasonably required in the course of such inspection. Contractor shall also allow City access to the record keeping and accounting personnel of Contractor.
City further reserves the right to examine and re-examine said books, records, accounts, and data during the five (5 year period following the termination of this Contract; and Contractor shall in no event dispose of, destroy, alter, or mutilate said books, records, accounts, and data in any manner whatever for five (5 years after the termination of this Contract. 1948
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Pursuant to California Government Code § 10527, the parties to this Contract shall be subject to the examination and audit of representatives of the Auditor General of the State of California for a period of three (3) years after final payment under this Contract. The examination and audit shall be confined to those matters connected with the performance of this Contract including, but not limited to, the cost of administering this Contract.
8. Changes and Extra Work. All changes and/or extra work under this Contract shall be performed and paid for in accordance with the following:
Only the City Council or the City Manager may authorize extra and/or changed work. Contractor expressly recognizes that other City personnel are without authorization to either order extra and/or changed work or waive contract requirements. Failure of Contractor to secure the authorization for such extra and/or changed work shall constitute a waiver of any and all right to adjustment in contract price due to such unauthorized work and Contractor thereafter shall be entitled to no compensation whatsoever for performance of such extra and/or changed work.
If Contractor is of the opinion that any work which Contractor has been directed to perform is beyond the scope of this Contract and constitutes extra work, Contractor shall promptly notify City of the fact. The City shall make a determination as to whether or not such work is, in fact, beyond the scope of this Contract and constitutes extra work. In the event that City determines that such work does constitute extra work, City shall provide extra compensation to Contractor on a fair and equitable basis. A change order or Contract Amendment providing for such compensation for extra work shall be negotiated between City and Contractor and executed by Contractor and the appropriate City official.
In the event City determines that such work does not constitute extra work, Contractor shall not be paid extra compensation above that provided herein and if such determination is made by City staff, said determination may be appealed to the City Council; provided, however, a written appeal must be submitted to the City Manager within five (5) days after the staff's determination is sent to Contractor. Said written appeal shall include a description of each and every ground upon which Contractor challenges the staff's determination.
9. Additional Assistance. If this Contract requires Contractor to prepare plans and specifications, Contractor shall provide assistance as necessary to resolve any questions regarding such plans and specifications that may arise during the period of advertising for bids, and Contractor shall issue 1949
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any necessary addenda to the plans and specifications as requested. In the event Contractor is of the opinion that City's requests for addenda and assistance is outside the scope of normal services, the parties shall proceed in accordance with the changes and extra work provisions of Section 8 of these General Conditions.
10. Professional Ability. Contractor acknowledges, represents and warrants that Contractor and its employees are skilled and able to competently provide the services hereunder, and possess all professional licenses, certifications, and approvals necessary to engage in their occupations.
City has relied upon the professional ability and training of Contractor as a material inducement to enter into this Contract. Contractor shall perform in accordance with generally accepted professional practices and standards of Contractor's profession. In the event that City, in its sole discretion, desires the removal of any person employed or retained by Contractor to perform services hereunder, such person shall be removed immediately upon receiving notice from City.
11. Business License. Contractor shall obtain a Richmond Business License before performing any services required under this Contract. The failure to so obtain such license shall be a material breach of this Contract and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual or extraordinary circumstances without necessitating any modification of this Contract to reflect such waiver.
12. Termination Without Default. Notwithstanding any provision herein to the contrary, City may, in its sole and absolute discretion and without cause, terminate this Contract at any time prior to completion by Contractor of the project or services hereunder, immediately upon written notice to Contractor. Contractor may terminate this Contract at any time in its sole and absolute discretion and without cause upon 30 days' written notice to City. In the event of termination by either party, Contractor shall be compensated for: (1) all authorized work satisfactorily performed prior to the effective date of termination; (2) necessary materials or services of others ordered by Contractor for this Contract, prior to receipt of notice of termination, irrespective of whether such materials or services of others have actually been delivered, provided that Contractor is not able to cancel such orders. Compensation for Contractor in such event shall be determined by City in accordance with the percentage of the project or services completed by Contractor; and all of Contractor's finished or unfinished work product through the time of the City's last payment shall be transferred and assigned to City. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.
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13. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Contract, City may immediately terminate this Contract by giving written notice of such termination, stating the reasons for such termination. Contractor shall be compensated as provided in Section 12 of these General Conditions; provided, however, there shall be deducted from such amount the amount of damage, including attorney's fees, expert witness fees and costs, if any, sustained by City by virtue of Contractor's breach of this Contract. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.
14. Conflict of Interest. Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.
15. Indemnification.
(a) If this Contract is a contract for design professional services subject to California Civil Code Section 2782.8(a) and Contractor is a design professional, as defined in California Civil Code Section 2782.8(b)(2), Contractor shall hold harmless, defend and indemnify the City, its officers, agents, employees, and volunteers from and against any and all claims, damages, losses, and expenses including attorneys’ fees arising out of, or pertaining to, or relating to the negligence, recklessness, or willful misconduct of the Contractor, except where caused by the active negligence, sole negligence, or willful misconduct of the City. To the fullest extent permitted by law, Contractor shall immediately defend and indemnify the City and its officers, agents, employees, and volunteers from and against any and all liabilities, regardless of nature or type, that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor, or its employees, agents, or subcontractors.
Liabilities subject to the duties to defend and indemnify include, without limitation, any and all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys’ fees; court costs; and costs of alternative dispute resolution. Contractor’s obligation to 1951
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indemnify applies unless it is finally adjudicated that the liability was caused by the sole active negligence or sole willful misconduct of an indemnified party.
(b) If this Contract is not a contract for design professional services subject to California Civil Code Section 2782.8(a) or Contractor is not a design professional as defined in California Civil Code Section 2782.8(b)(2), Contractor shall indemnify, defend, and hold harmless the City, its officers, agents, employees and volunteers from any and all claims, suits, or actions of every name, kind and description, brought forth on account of injuries to or death of any person or damage to property arising from or connected with the willful misconduct, negligent acts, errors or omissions, ultra-hazardous activities, activities giving rise to strict liability, or defects in design by Contractor or any person directly or indirectly employed by, or acting as, the agent for Contractor in the performance of this Contract, including the concurrent or successive passive negligence of the City, its officers, agents, employees or volunteers.
(c) It is understood that the duty of Contractor to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Contractor shall be obligated to defend, in all legal, equitable, administrative, or special proceedings, with counsel approved by the City, the City and its officers, agents, employees, and volunteers, immediately upon tender to Contractor of the claim in any form or at any stage of an action or proceeding, whether or not liability is established. An allegation or determination that persons other than Contractor are responsible for the claim does not relieve Contractor from its separate and distinct obligation to defend under this Section 15. The obligation to defend extends through final judgment, including exhaustion of any appeals. The defense obligation includes an obligation to provide independent counsel if Contractor asserts that liability is caused in whole, or in part, by the negligence or willful misconduct of an indemnified party. (d) The review, acceptance or approval of the Contractor’s work or work product by any indemnified party shall not affect, relieve or reduce the Contractor’s indemnification or defense obligations. This Section 15 survives completion of the services or the termination of this Contract.
The provisions of this Section 15 are not limited by, and do not affect, the provisions of this Contract relating to insurance.
(e) Acceptance of insurance certificates and endorsements required under this Contract does not relieve Contractor from liability under this Section
15. This Section 15 shall apply whether or not such insurance policies are determined to be applicable to any such damages or claims for damages.
16. Safety. Contractor acknowledges that the City is committed to the highest standards of workplace safety. Contractor shall perform all work hereunder in full compliance with applicable local, state and federal safety requirements including but not limited to Occupational Safety and Health Administration requirements, and shall assume sole and complete 1952
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responsibility for the safety of Contractor's employees and any subContractor's employees. If a death, serious personal injury or substantial property damage occurs in connection with the performance of this Contract, Contractor shall immediately notify the City by telephone.
17. Insurance. Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.
18. Non-Liability of Officials and Employees of the City. No official or employee of the City shall be personally liable for any default or liability under this Contract.
19. Compliance with Laws. Contractor shall comply with all federal, state and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any courts or administrative bodies or tribunals, with respect to this Contract, including without limitation environmental laws, employment discrimination laws and prevailing wage laws. Compliance under this provision includes compliance with all provisions of the Richmond Municipal Code ("Municipal Code"), including Chapters 2.50, 2.52, 2.56, and 2.60, if applicable.
Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor shall promptly provide to City documents and information verifying its compliance with the Living Wage Ordinance. Also as prescribed in § 2.60.070, Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance.
Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or subcontractor under a contract or subcontract with the City for public work or for goods or for services to refrain from discriminatory employment or subcontracting practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential subcontractor.
Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at
http://www.ci.richmond.ca.us/workplacepolicies . Contractor agrees to abide by the terms and conditions of said policies.
20. Limitations upon Subcontracting and Assignment. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated 1953
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under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the City Council or its designee.
Contractor acknowledges that the services which Contractor shall provide under this Contract are unique, personal services which, except as otherwise provided herein, Contractor shall not assign or sublet to any other party without the prior written approval of City, which approval may be withheld in City's sole and absolute discretion. In the event that City, in writing, approves any assignment or subletting of this Contract or the retention of subcontractors by Contractor, Contractor shall provide to City upon request copies of each and every subcontract contract prior to the execution thereof by Contractor and subcontractor. Any assignment by Contractor of any or all of its rights under this Contract without first obtaining City's prior written consent shall be a default under this Contract.
The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or joint-venture or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.
21. Integration. This Contract constitutes the entire agreement between the parties concerning the subject matter hereof and supersedes any previous oral or written agreement; provided, however, that correspondence or documents exchanged between Contractor and City may be used to assist in the interpretation of the Exhibits to this Contract.
22. Modifications and Amendments. This Contract may be modified or amended only by a change order or Contract Amendment executed by both parties and approved as to form by the City Attorney.
23. Conflicting Provisions. In the event of a conflict between these General Conditions and those of any Exhibit or attachment hereto, these General Conditions shall prevail; provided, however, that any Special Conditions as set forth in Exhibit E shall prevail over these General Conditions. In the event of a conflict between the terms and conditions of any two or more Exhibits or attachments hereto, those prepared by City shall prevail over those prepared by the Contractor, and the terms and conditions preferred by the City shall prevail over those preferred by the Contractor.
24. Non-exclusivity. Notwithstanding any provision herein to the contrary, the services provided by Contractor hereunder shall be non-exclusive, and 1954
General Conditions/EJ/TE 01-19-11 10 of 13
City reserves the right to employ other Contractors in connection with the project.
25. Exhibits. All Exhibits hereto are made a part hereof and incorporated herein by reference; provided, however, that any language in Exhibit A which does not pertain to the project description, proposal, scope of services, or method of compensation (as applicable) , or any corresponding responsibilities of City, shall be deemed extraneous to, and not a part of, this Contract.
26. Force Majeure. Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by reason of acts of God, strikes, boycotts, lock-outs, inability to procure materials not related to the price thereof, failure of power, restrictive governmental laws and regulations enacted after the date of this Contract, riots, civil unrest, acts of terrorism, insurrection, war, declaration of a state or national emergency or other reasons of a like nature not within the reasonable control of such party.
27. Time of the Essence. Time is of the essence of this Contract. Contractor and City agree that any time period set forth in Exhibit A represents their best estimates with respect to completion dates and both Contractor and City acknowledge that departures from the schedule may occur.
Therefore, both Contractor and City will use reasonable efforts to notify one another of changes to the schedule. Contractor shall not be responsible for performance delays caused by others, or delays beyond Contractor's control, and such delays shall extend the times for performance of Contractor's work.
28. Confidentiality. Contractor agrees to comply with, and to require its employees, agents and partners to comply with, all applicable State or Federal statutes or regulations respecting confidentially, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that:
All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purposes not directly connected with the administration of such service.
No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service.
1955
General Conditions/EJ/TE 01-19-11 11 of 13
29. Third Parties. Nothing herein shall be interpreted as creating any rights or benefits in any third parties. For purposes hereof, transferees or assignees as permitted under this Contract shall not be considered "third parties."
30. Governing Law. This Contract shall be construed in accordance with the law of the State of California without regard to principles of conflicts of law.
This Contract is made in Contra Costa County, California, and any action relating to this Contract shall be instituted and prosecuted in the courts of Contra Costa County, California.
31. Nonrenewal. Contractor understands and agrees that there is no representation, implication, or understanding that the services provided by Contractor under this Contract will be purchased or renewed by the City under a new contract following expiration or termination of this Contract, and waives all rights or claims to notice or hearing respecting any failure by City to continue the purchase of all or any failure to continue purchase of all or any such services from Contractor.
32. Claims. Any claim by Contractor against City hereunder shall be subject to Government Code §§ 800 et seq. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be waived if not made within six months after accrual of the cause of action.
33. Interpretation. This Contract shall be interpreted as if drafted by both parties.
34. Warranty. In the event that any product shall be provided to the City as part of this Contract, Contractor warrants as follows: Contractor possesses good title to the product and the right to transfer the product to City; the product shall be delivered to the City free from any security interest or other lien; the product meets any specifications contained herein; the product shall be free from material defects in materials and workmanship under normal use for a period of one (1) year from the date of delivery; and the product shall be fit for its intended purpose(s). Notwithstanding the foregoing, consumable and maintenance items (such as light bulbs and batteries) shall be warranted for a period of one hundred and eighty (180) days from the date of delivery. All repairs during the warranty period shall be promptly performed by Contractor, at Contractor's expense, including shipping.
35. Severability. In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, City and Contractor shall negotiate an equitable adjustment in the provisions of the Contract with a view 1956
General Conditions/EJ/TE 01-19-11 12 of 13
toward effecting the purpose of this Contract, and the validity and enforceability of the remaining provisions or portions or applications thereof, shall not be affected thereby.
36. Authority. City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that he or she is duly authorized to enter into and execute this Contract on behalf of Contractor, and shall be personally liable to City if he or she is not duly authorized to enter into and execute this Contract on behalf of Contractor.
37. Waiver. The waiver by City of any breach of any term or provision of this Contract shall not be construed as a waiver of any subsequent breach.
Inspections or approvals, or statements by any officer, agent or employee of the City relating to the Contractor’s performance, or payments therefore, or any combination of these acts, shall not relieve the Contractor’s obligation to fulfill this Contract as prescribed; nor shall the City be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.
38. Possessory Interest. If this Contract results in the Contractor having possession of, claim to or right to the possession of land or improvements, but does not vest ownership of the land or improvements in the same person, or if this Contract results in the placement of taxable improvements on tax exempt land (Revenue and Taxation Code 107), such interest or improvements may represent a possessory interest subject to property tax, and Contractor may be subject to the payment of property taxes levied on such interest.
39. Performance and Final Acceptance.
Contractor represents that it is experienced, qualified, registered, licensed, equipped, organized and financed to perform the services under this Contract.
Contractor shall perform the services under this Contract with that degree of skill and judgment normally exercised by professional firms performing services of a similar nature in the State of California, and shall be responsible for the professional quality, technical accuracy and coordination of the services it performs under this Contract. In addition to the other rights and remedies which City may have, Contractor shall, at its own expense, correct any services which fail to meet the above standard. 1957
General Conditions/EJ/TE 01-19-11 13 of 13
City shall provide Contractor an opportunity to cure errors and omission which may be disclosed during the review of submittals, with no increase in the authorized Contract Payment Limit. Should Contractor fail to make necessary corrections in a timely manner, such corrections shall be made by the City and the cost thereof shall be charged to Contractor.
If warranted, City shall determine, and Contractor may request such determination, that Contractor has satisfactorily completed performance of this Contract. Upon such determination, City shall issue to Contractor a written Notice of Final Acceptance, after which Contractor shall not incur further costs under this Contract. Contractor shall respond to such Notice of Final Acceptance by executing and submitting to City a Release and Certificate of Final Payment.
40. Survival. The rights and obligations of the parties which by their nature survive termination or completion of the services covered by this Contract shall remain in full force and effect after termination or completion. 1958
For the Contract between the City of
Richmond and
EXHIBIT E
SPECIAL CONDITIONS
The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable):
1959
1960
For the Contract between the City of
Richmond and
EXHIBIT F
INSURANCE PROVISIONS
During the entire term of this Contract and any extension or modification thereof, the CONTRACTOR shall keep in effect insurance policies meeting the insurance requirements specified in the insurance provisions which are attached hereto and incorporated herein by this reference.
1961
EXHIBIT I
City of Richmond - Insurance Requirements – Type 1:
Consultants and Contractors
Type 1 – Page 1 of 4
Revised: September 2011
In all instances where a CONTRACTOR or its representatives will be conducting business and/or providing services, the City requires the following MINIMUM insurance requirements and limits.
CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.
CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery. CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.
Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.
City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.
Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy.
The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.
Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:
1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001) including coverage for bodily and personal injury, property damage, and products and completed operations.
2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto)
3. Original and Separate Additional Insured Endorsements for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.
4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.
5. Original and Separate Waiver of Subrogation for Workers’ Compensation and Builder’s Risk/ Course of Construction Insurance.
6. Builder’s Risk/Course of Construction insurance covering all risks of loss less policy exclusions when the City of Richmond has a financial interest in the property. – (Only required for Construction Contracts involving property)
7. Contractor’s Pollution Liability (if applicable for Construction Contractors) Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.
If CONTRACTOR is self-insured, provide a certificate of Permission to SelfInsure, signed by the California Department of Industrial Relations and SelfInsurance. If CONTRACTOR is a sole proprietor (has no employees) then CONTRACTOR must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.
General Liability PROJECT COST REQUIRED LIMIT
$0 - $5 million $2 million p/o
1962
EXHIBIT I
City of Richmond - Insurance Requirements – Type 1:
Consultants and Contractors
Type 1 – Page 2 of 4
Revised: September 2011
(primary and excess limits
combined)
$5 million - $10 million $5 million p/o
Over $10 million $10 million p/o
Fireworks $5 million p/o
Includes coverage for bodily injury, personal injury, property damage and products and completed operations. The policy shall not exclude coverage for XCU perils (explosion, collapse, or damage to underground property).
If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate limit).
Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.
Builders’ Risk/Course of
Construction – Covers property
under construction, repair or
renovation as well as equipment
and materials to be installed.
(Only required for Construction
Projects involving property and
equipment installation.)
Coverage shall include all risks of direct physical loss, excluding earthquake, for an amount equal to the full completed value of the covered structure or replacement value of alterations or additions, including soft costs and business interruption.
If the project does not involve new or major reconstruction, an Installation Floater may be acceptable. For such projects, a property installation floater shall be obtained that provides for the improvement, remodel, modification, alteration, conversion or adjustment to existing buildings, structures, processes, machinery and equipment. The Property Installation Floater shall provide property damage coverage for any building, structure, machinery or equipment damaged, impaired, broken or destroyed during the performance of the Work, including during transit, installation and testing at the City of Richmond’s site.
The City of Richmond shall be named as loss payee as its interest may appear. The insurer shall waive all rights of subrogation against City.
Contractor’s Pollution Liability (if
applicable)
Protects against:
unexpected/unintended release of
pollution resulting from contractor’s
covered operations such as:
HVAC, paving, carpentry, pipeline
& tank installation, drillers,
remediation contractors,
maintenance, mechanical,
demolition, excavation, grading,
street/road construction,
residential & commercial builders.
Same limits as General Liability.
Required Policy Conditions
A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.
Additional Insured Endorsement
Additional Insured Endorsement
(continued)
Applicable to General Liability Coverage.
The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured, including but not limited to bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.
ISO form CG 20 10 (11/85) or its equivalent is required. The endorsement must not exclude products and completed operations coverage. If it does, then CG 20 37 (10/01) is also required.
SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
1963
EXHIBIT I
City of Richmond - Insurance Requirements – Type 1:
Consultants and Contractors
Type 1 – Page 3 of 4
Revised: September 2011
Primary and Noncontributory CONTRACTOR’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of CONTRACTOR and in no way relieves CONTRACTOR from its responsibility to provide insurance.
Waiver of Subrogation
Endorsement Form
CONTRACTOR’s insurer will provide a Waiver of Subrogation in favor of the City for Workers Compensation and Builder’s Risk/ Course of Construction coverage during the life of this contract.
SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.
CONTRACTOR is responsible for satisfaction of the deductible and/or selfinsured retention for each loss.
Loss Payable Endorsement (only
required when Builder’s Risk
and/or Course of Construction
Insurance is required.)
Applicable to Builder’s Risk/Course of Construction naming the City of Richmond as Loss Payee.
SURETY BONDS
(If a Public Works/Engineering
Project)
CONTRACTOR shall provide:
1. A Bid bond
2. A Performance Bond
3. A Payment Bond
Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverages and cover those insured in the underlying policies.
Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or nonrenewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the CONTRATCOR must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.
Subcontractors
CONTRACTOR shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.
CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies. The fact that insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.
Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin. The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.
1964
EXHIBIT I
City of Richmond - Insurance Requirements – Type 1:
Consultants and Contractors
Type 1 – Page 4 of 4
Revised: September 2011
Original insurance certificates and required policy endorsements shall be mailed, or delivered to the Designated Project Manager for the City of Richmond.
Insurance certificates and endorsements may be faxed to the Designated Project Manager. However, CONTRACTOR must mail the original certificates and endorsements to Designated Project Manager once faxed.
Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.
If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.
Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.
Reporting Requirements
Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.
Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.
1965
1966
1967
1968
June 20, 2023
Finance Department
DATE: June 20, 2023
TO: Mayor Martinez and Members of the City Council
FROM: Shasa Curl, City Manager
Nickie Mastay, Deputy City Manager, Internal Services
LaShonda White, Deputy City Manager, Community
Services
Mubeen Qader, Deputy Director of Finance
Antonio Banuelos, Accounting Manager
Subject: ADOPT Fiscal Year (FY) 2023-2024 Proposed Operating Budget and Fiscal Year 2023-2024 through 2027-2028
Capital Improvement Projects (CIP) Program Budget.
FINANCIAL IMPACT: There is no financial impact associated with adopting the FY 2022-2023 Annual Operating Budget and FY 2022-
2023 through FY 2026-2027 Five-Year Capital
Improvement Program. At this point, the General Fund
budget is structurally balanced with revenue and
expenditures equal to $225,374,607.
PREVIOUS COUNCIL
ACTION:
May 2, 2023; May 16, 2023; May 23, 2023; June 6, 2023
STATEMENT OF THE
ISSUE:
City staff is submitting the Fiscal Year (FY) 2023-2024 Annual Operating Budget and the FY 2023-2024 to
FY 2027-2028 Five-Year Capital Improvement Projects
Program Budget to City Council for adoption.
RECOMMENDED ACTION: ADOPT resolutions approving: (1) Fiscal Year (FY) 2023- 2024 Annual Operating Budget, and (2) Fiscal Years
2023-2024 to 2027-2028 Five-Year Capital Improvement
Plan Budget – City Manager’s Office/Finance Department
(Shasa Curl 510-620-6512/ Nickie Mastay 510-620-6609/
Mubeen Qader 510-412-2077).
AGENDA
REPORT
1969
June 20, 2023
DISCUSSION:
On April 20, 2021, the Richmond City Council adopted fiscal guidelines to enhance transparency, fiscal responsibility, and sustainability, and provided a set of budgeting principles to navigate through economic challenges. The guidelines were developed to help City staff, City Council, and the community at-large address community needs and services throughout the budget process. The guidelines were developed to maximize public participation and require City staff to engage with the City Council and the public to reflect community aspirations in the budget.
During the budget development process, per the City of Richmond Charter, the City Manager met with the Mayor several times, the City staff facilitated four community budget meetings, and one meeting with the labor unions to receive input from various stakeholders. The City Council also held Goal Setting public sessions, facilitated by Henry Gardner on May 22, 2023, May 31, 2023, and June 15, 2023, to determine City Council priorities. City staff also met with several City Councilmembers to address specific questions regarding various aspects of the budget development process.
In accordance with Richmond Municipal Code Section 2.61.010, on May 2, 2023, the City Manager submitted the first draft of the FY 2023-2024 operating budget that was balanced with General Fund Revenue and Expenditure at $221,330,130, and FYs 2023- 2024 through 2027-2028 Five-Year Capital Improvement Plan.
On June 6, 2023, the City staff presented a second draft of the FY 2023-2024 budget with revised revenue and expenditure balanced at $225,374,607. The proposed budget incorporated several new appropriations encompassing several Community Services, Public Safety and Public Works areas. This agenda item presents a balanced General Fund budget for FY 2023-2024, and requests that City Council adopts resolutions approving: (1) FY 2023-2024 Annual Operating Budget, and (2) FYs 2023-2024 to 2027-2028 Five-Year Capital Improvement Program Budget (Attachment 1 and Attachment 2, respectively).
GENERAL FUND
The updated draft FY 2023-24 budget is balanced with revenue and expenditures equal at $225,374,607.
Figure 1: Updated General Fund Draft Budget FY 2023-2024 Revenue & Expenditures GENERAL FUND FY 2023-2024
DRAFT BUDGET
TOTAL REVENUE 225,374,607
TOTAL EXPENSE 225,374,607
Net (-Gap)/+Surplus -
1970
June 20, 2023
General Fund Revenues
The total proposed General Fund revenue for the FY 2023-2024 budget is unchanged from the June 6, 2023, presentation (see Attachment 3 for a detailed explanation).
Figure 2 below shows the revenue and expenditure budget.
Figurer 2: General Fund Revenue Draft Budget
GENERAL FUND
REVISED
BUDGET
FY 2022-23
PROPOSED
BUDGET
FY 2023-24
PCT
CHANGE
Property Taxes (48,608,929) (50,567,173) 4.03%
Sales & Use Tax (55,554,137) (56,752,495) 2.16%
Utility Users Tax (50,861,279) (55,775,083) 9.66%
Other Taxes (22,452,187) (23,237,723) 3.50%
Licenses, Permits & Fees (11,080,956) (13,286,195) 19.90% Fines & Forfeitures (465,275) (331,144) -28.83%
Use Of Money & Property (1,021,047) (1,011,535) -0.93%
Charges For Services (3,568,792) (2,561,992) -28.21%
Other Revenue (192,545) (238,480) 23.86%
Rental Income (874,506) (777,028) -11.15%
Intergovernmental State Taxes (125,000) (125,000) 0.00% Intergovernmental State Grant (175,000) (110,000) -37.14% Intergovernmental Other Grant (263,569) (250,000) -5.15% Proceeds From Sale of Property (100,000) - -100.00%
Loan/Bond Proceeds (39,400) (40,400) 2.54%
Operating Transfers-In (19,720,418) (20,310,358) 2.99%
Total Revenues (215,103,041) (225,374,607) 4.78%
General Fund Expenditures
FY 2023-2024 total proposed expenditures are unchanged from the June 6, 2023, presentation (see Attachment 3 for the detailed assumptions). Figure 3 below details the summary of expenditures.
1971
June 20, 2023
Figure 3: General Fund Expenditures
GENERAL FUND
REVISED
BUDGET
FY 2022-23
PROPOSED
BUDGET
FY 2023-24
PCT
CHANGE
Salaries and Wages 76,715,696 83,176,695 8.42%
Payroll/Fringe Benefits 66,846,458 63,042,611 -5.69%
Professional and Administrative 20,043,782 20,045,191 0.01% Other Operating 6,954,201 9,180,842 32.02%
Utilities 5,387,756 5,295,865 -1.71%
Equipment and Contract Services 2,718,982 6,018,370 121.35% Provision for Insurance Loss 29,641 34,200 15.38%
Cost Pool 15,277,766 21,593,734 41.34%
Asset/Capital Outlay 5,756,590 1,893,500 -67.11%
Debt Services Expenditure 1,037,009 841,353 -18.87%
A87 Cost Plan Reimbursement (3,531,610) (3,531,611) 0.00% Grant Expenditures 117,990 19,155 -83.77%
Operating Transfers Out 17,785,428 17,764,702 -0.12%
TOTAL EXPENDITURES 215,139,689 225,374,607 4.76%
Operating Transfers Out – There are two changes to this expenditure item when compared to the June 6, 2023, draft budget.
1. There is a $300,000 Climate Resiliency Contingency item.
2. The contract compliance function is now budgeted in the Finance Department for FY2023-24; therefore, the Employment & Training subsidy was reduced by $250,000.
The remaining Operating Transfers Out items remain unchanged. See Figure 4 for the details of the General Fund Operating Transfers Out.
Figure 4: General Fund Operating Transfers Out Draft Budget FY 2023-2024 Operating Transfers Out Draft Budget FY 2023-2024
Debt Service 4,849,954
Hilltop Lighting and Landscaping
District
235,988
Marina Bay Lighting and
Landscaping District
476,309
Employment and Training 486,201
Information Technology Equipment
Replacement
100,000
Department of Children and Youth 6,453,091
Richmond Housing Authority 1,261,082
Pension Fund 152,077
Reimagining Public Safety -
Unhoused Intervention
1,320,000
1972
June 20, 2023
Reimagining Public Safety -
Youthworks
1,980,000
Rent Program General Liability
Subsidy
150,000
Climate Resiliency Contingency 300,000
Total 17,764,702
General Fund Additional Appropriations
The June 6, 2023 draft budget staff report detailed several additional appropriations.
Upon further review and analysis of the proposed budget, additional modifications were made. Figure 5 details the items that were incorporated into the proposed budget in addition to the appropriations detailed in the June 6, 2023, staff report.
Figure 5: General Fund Additional Appropriations
Department Appropriation Description
Public Works 25,000 City Council Chairs Upholstery
Community Services 100,000 Administrative Costs and Community Stewards Non-Departmental 100,000 User Fee Study
Non-Departmental 100,000 Special Events & Fee Subsidy
Non-Departmental 750,000 Public Bank
Non-Departmental 300,000 Climate Resiliency Contingency/Built Environment Mitigations
Fire/Public Works 500,000 Climate Resiliency Contingency/Wildfire Safety Police 200,000 Flock Pan Tilt Cameras
Total 2,075,000
NON-GENERAL FUND/OTHER FUNDS
Non-General Fund Revenue
The total Non-General Fund proposed revenue budget is $229,254,599. Figure 6 below shows total revenue by each fund type.
Figure 6: Non-General Fund Proposed Revenue Budget FY 2023-24 FUND
PROPOSED
BUDGET
FY 2023-24
REVENUE
Total Capital Improvement Fund (44,435,732)
Total Debt Service Fund (19,551,216)
Total Enterprise Fund (41,443,141)
Total Housing Funds (1,911,772)
Total Housing Authority Funds (5,563,388)
1973
June 20, 2023
Total Internal Service Funds (30,919,340)
Total Other Operations Funds (32,931,748)
Total Pension Funds (152,897)
Total Special Revenue Funds (52,345,364)
Total Trust Funds -
-
Total All Funds (229,254,599)
Capital Improvement Funds ($44,435,732)
Major sources of revenue in this fund type include Fund 1006-Outside Funded services at $22 million and Fund 1054-Engineering Grants at $12 million.
Debt Service Funds ($19,551,216)
Major sources of revenue in this fund type include; fund 3001-Pension Obligation Bonds, $11 million, transfer in from General Fund and Pension Tax Override allocation.
The 2016 JPFA Lease Revenue Bonds track the Civic Center debt service - $8 million, receives transfer in from the General Fund and other Non-General Funds.
Enterprise Fund ($41,443,141)
This fund type includes revenues in the Wastewater Fund at $28 million, and the Port Fund at $11.5 million.
Housing Funds ($1,911,772)
Major funds in this category are Fund 1200-Housing Administration Fund at $647,000, Fund 2125-Housing In Lieu Fee Developer Fee fund at $496,000, and the Fund 2125- Iron Triangle/EPA Program fund at $277,000.
Internal Service Funds ($30,919,340)
This category includes Fund 5001-Insurance Reserves at $22 million, Fund 5003- Equipment Services at $6 million, and Fund 5008-Compensate Absences fund at $2.6 million.
Other Operations ($32,931,748)
Major funds in this category include 1050-CR Planning & Building at $17.6 million, 1012-Employment & Training Fund at $8.5 million, and 4006-Stormwater Fund at $3.4 million.
Special Revenue ($52,345,364)
Major funds in this category are Fund 1001-Secured Pension Override at $26.4 million, Fund 1005-Library Fund at $10.2 million, Fund 1303-Kids First Initiative at $6.5 million, Fund 1017-Chevron Community Benefits fund at $4 million, and Fund 1018-Rent Control Fund at $3.1 million.
Non-General Fund Expenditure
Total Non-General Fund expenditures for the proposed FY 2023-2024 budget are $326,104,928. Figure 7 below shows totals by each fund type and the detailed budget report for each fund is available in Attachment 4.
1974
June 20, 2023
Figure 7: Non-General Fund Expenditure
FUND
PROPOSED
BUDGET
FY 2023-24
Total Capital Improvement 70,620,921
Total Debt Service 19,174,878
Total Enterprise Fund 86,084,855
Total Housing Funds 6,249,305
Total Housing Authority 5,570,438
Total Internal Service Funds 36,799,838
Total Other Operations 33,182,604
Total Pension Funds 0
Total Special Revenue Funds 68,422,088
Total All Funds 326,104,928
Capital Improvement Funds ($70,620,921)
Major sources of the expenditures in this fund type are Fund 1006-Outside Funded services at $22 million, Fund 1054-Engineering Grants at $12 million, Fund 2001- General Capital at $22 million, Fund 2002-Measure J at $6.1 million, and Fund 1002- State Gas Tax at $3 million.
Debt Service Funds ($19,174,878)
Fund 3001-Pension Obligation Bonds debt service payments, $11 million and 2016 JPFA Lease Revenue Bonds Civic Center debt service, $8 million.
Enterprise Fund ($86,084,855)
This fund type includes revenues in the Wastewater Fund at $71 million, and Port Fund at $12.6 million.
Housing Funds ($6,249,305)
Major funds in this category are Fund 1200-Housing Administration at $636,000, Fund 2125-Housing In Lieu Fee Developer Fee at $2.6 million, Fund 1208-COR Successor Housing at $1.2 million, and Fund 1201-Community Development Block Grant at $972,000 thousand.
Internal Service Funds ($36,799,838)
Funds in this category include Fund 5001-Insurance Reserves at $24.5 million, Fund 5003-Equipment Services at $9.7 million, and Fund 5008-Compensate Absences fund at $2.6 million.
Other Operations ($33,182,604)
Major funds in this category include Fund 1050-CR Planning & Building at $17.8 million, Fund 1205-Employment & Training Fund at $8.3 million, and Fund 4006-Stormwater at $3.3 million.
1975
June 20, 2023
Special Revenue ($68,422,088)
Major funds in this category are Fund 1001-Secured Pension Override at $28.6 million, Fund 1005-Library at $10.2 million, Fund 1303-Kids First Initiative at $6.1 million, Fund 1017-Chevron Community Benefits fund at $9.7 million, and Fund 1018-Rent Control Fund at $3.2 million.
Non-General Additional Appropriations
The budget presentation on June 6, 2023, included several Non-General Fund appropriations with explanations. In addition to those appropriations, the proposed budget includes a $250,000 professional services budget for the Port’s Strategic Planning.
Focus on Enhanced Service Levels
FY 2023-24 proposed budget focuses on enhanced service levels around the City Council priority areas. Two new promotional Accounting Manager Positions included, and one Contract Compliance position has been added to the Finance department for enhanced support, and to focus on strengthened financial and contract management.
Three new positions have been added to the Community Development Department.
One (1) Housing Program Analyst will support providing services to the unhoused community members within the City. Two new positions, one Project Coordinator, and an Associate Administrative Analyst position have been added to administer the $35 million Transformative Climate Communities (TCC) grant.
The Community Services Department is recommending the addition of the following positions within different divisions to support the development and implementation of current and existing programs:
- Community Services-Library received several new positions during FY 2022-23 Mid-Year Budget Review for expanded operations at the Main Library. In addition to the previously approved positions, Library requested the addition of a Head-of References position in the proposed FY 2023-2024 Budget. This position will allow for appropriate support and supervision of Library staff and will serve as an additional Library staff person to assist with staffing for expanded hours, outreach and programming.
- Community Services-Recreation is requesting the addition of four (4) new fulltime positions. Two (2) positions will allow for the expansion of the mobile tool lending library to access other areas outside of North Richmond, and support the expansion of hours at the tool lending library located at the Recreation Complex.
The two (2) Recreation Program Coordinators, one of which was a reclassification of a permanent part-time position, will support enhanced sports programs and extension of weeknight and Saturday hours at the Recreation Complex. These new full-time positions are in addition to the 60-80 part-time temporary positions that support existing and expanded services to the community. The Administrative Services Analyst will support the administrative functions of the Recreation Division, including but not limited to support of the 1976
June 20, 2023
registration office, budget development and oversight, program implementation, policy development, and outreach.
- A new Project Manager position within the Community Services Department is requested to support Social Services, coordination with the Contra Costa County, and the implementation of a future Community Crisis Response Program and any other Council-directed social service-related programs. The individual hired to fill this position will have the expertise needed to successfully manage, oversee, and implement programs that will benefit the Richmond community. - The Transportation Division is requesting one (1) Associate Administrative Analyst, which shall be completely grant-funded and a term position, to support the acquisition, development, implementation and reporting of various transportation grant and greenhouse gas reduction-related programs.
See Attachment 5 for complete list of City-wide position listing by department.
Capital Improvement Projects Program
The City has Capital Improvement type funds to track the Capital Improvement Projects (CIP); however, several capital projects are tracked in their respective operating funds such as Wastewater, Stormwater, and the Port of Richmond fund. Below are some of the major projects that are proposed in the FY 2023-2024 CIP Budget.
Community Services, Library, Revitalizing the Main Library, $29,569,469: The project is funded by several funding sources, such as Grants, Developer Impact Fee, and the General Fund. The scope of the project is to address critical maintenance and life-safety issues throughout the building and recreate interior spaces for enhanced library experience for the community.
Community Services, Recreation, Auditorium Convention Center Upgrades, $500,000:
This project includes several upgrades to the main floor lighting and electrical switchboards along with removing the fire curtains from the stage area.
Economic Development, Port, Terminal 4 Wharf Removal, $6,102,815:The scope of this project is to remove the wharf, warehouse, and piles to restore the Point Molate Shoreline. Completion of the project will allow for eelgrass to expand along the shoreline improving water quality and enhance the marine ecological system.
Economic Development, Terminals 7 & 8 Berth Electrification, $1,700,000: The scope of this project is to install a shore power system that is consistent with the California Air Resources Board requirements.
1977
June 20, 2023
Public Works, Water Resource Recovery, Wastewater Treatment Plant, $34,314,184:
This project rehabilitates or replaces treatment plant process equipment and structures that have reached the end of their useful life and require upgrades. Project elements include grit and screening, aeration system for the biological secondary treatment process, sludge thickening, dechlorinating, and protecting plant assets and property from rockslides.
Fleet Analysis
FY 2023-2024 budget includes a placeholder budget of $9.7 million for vehicles and large equipment. The Fleet division of Public Works will work collaboratively with the City Manager’s Office and the Finance department to draft a long-term plan for fleet procurement and present it to the City Council for approval in the coming months. This is in addition to the Zero-Emission Fleet and Infrastructure Ten-Year transition Plan.
NEXT STEPS
City staff recommends ADOPTING resolutions approving: (1) Fiscal Year (FY) 2023- 2024 Annual Operating Budget, and (2) FYs 2023-2024 to 2027-2028 Five-Year Capital Improvement Program Budget. The City Council is currently working with Henry Gardner on developing City Council Priorities and Goals and upon conclusion of the process, the City Council may amend the Budget in September/October 2023.
DOCUMENTS ATTACHED:
Attachment 1– Resolution Adopting the Fiscal Year 2023-2024 Operating Budget Attachment 2– Resolution Approving Capital Improvement Plan for Fiscal Years 2023- 2024 through 2027-2028
Attachment 3– June 6, 2023, Draft Budget Staff Report
Attachment 4– Fiscal Year 2023-2024 Comprehensive Budget by Fund Attachment 5– Fiscal Year 2023-2024 Proposed Position Listing Attachment 6– General Fund Revenue and Expenditure Assumptions Attachment 7– General Fund Revenue and Expenditures Summary Attachment 8– List of Capital Projects
Attachment 9- Council Checklist from May 23-2023-Draft
1978
RESOLUTION NO. _____
RESOLUTION OF THE COUNCIL OF THE CITY OF RICHMOND, CALIFORNIA, ADOPTING THE FISCAL YEAR 2023-2024 OPERATING BUDGET
WHEREAS, pursuant to Section 1(b) of Article IV of the Richmond City Charter the City Manager is required to prepare an annual budget for the review and approval by the City Council; and
WHEREAS, all appropriations for the prior fiscal years shall lapse at the end of Fiscal Year 2022-2023 and any remaining amounts shall be credited against their respective fund balances except for any encumbered amounts for specific obligations outstanding at the end of said Fiscal Year; and
WHEREAS, all grants received per the attached grants listing shall be appropriated and spent according to grant guidelines; and WHEREAS, the City Council has reviewed the proposed budget for Fiscal Year 2023-2024 at public meetings on May 2, May 23, and June 6, 2023; and NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby adopts the 2023-2024 Operating Budget for the following funds:
Fund Budget
General Fund 225,374,607
Capital Improvement Funds 70,620,921
Debt Service Funds 19,174,878
Enterprise Funds 86,084,855
Housing Funds 6,249,305
Richmond Housing Authority Funds 5,570,438
Internal Service Funds 36,799,838
Other Operations Funds 33,182,604
Pension Funds 0
Special Revenue Funds 68,422,088
Total All Funds 551,479,535
1979
BE IT FURTHER RESOLVED, that the budget for the Capital Improvement Funds will be adopted as a separate document.
*****
I certify that the foregoing resolution was passed and adopted by the Council of the City of Richmond, California, at a regular meeting thereof held June ___, 2023, by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
____________________________________
CLERK OF THE CITY OF
RICHMOND
(SEAL)
Approved:
_________________________________
Mayor
Approved as to Form:
_________________________________
City Attorney
1980
RESOLUTION NO. ____
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RICHMOND, CALIFORNIA, APPROVING THE FISCAL YEARS 2023-24 THROUGH 2027-28 CAPITAL IMPROVEMENT PLAN AND ADOPTING THE FISCAL YEAR 2023-24 BUDGET FOR
THE CAPITAL IMPROVEMENT FUNDS
___________________________________________
WHEREAS, a balanced bBudget for the City of Richmond has been prepared for Fiscal Year 2021-22 and presented to the City Council pursuant to Article IV, Section 1 (b) of the Charter of the City of Richmond; and
WHEREAS, a Capital Improvement Plan for Fiscal Years 2023-24 through 2027-28 has been prepared; and
WHEREAS, the budget for the Capital Improvement Funds for the 2023-24 Fiscal Year has been prepared; and
WHEREAS, all appropriations for the prior fiscal year shall lapse at the end of Fiscal Year 2022-23 and any remaining amounts shall be credited against their respective fund balances, except for:
a. Any unexpected but encumbered amounts or specific orders outstanding at the end of the Fiscal Year; and
b. Any appropriations for incomplete capital projects including the Municipal Sewer District at the end of Fiscal Year 2022-23; and
WHEREAS, for these exceptions, such carry-overs may be made without any further City Council action; and
WHEREAS, the City Council needs to approve the following expenditures for the Fiscal Year 2022-23 Capital Improvement budget:
a. Project expenditures in the amount of $146,749,442 for the Fiscal Year FY2023-24 of the Capital Improvement Projects Program.
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Richmond hereby (1) approves the Capital Improvement Plan for Fiscal Years 2023-24 through 2027-28; (2) adopts the budget for the Capital Improvement Funds for the 2023-24 Fiscal Year; and (3) authorizes the City Manager to place appropriations and estimated revenues in effect on July 1, 2023 and as shown in the FY2023-24 Capital Improvement Budget. ----------------------------------------------
1981
I hereby certify that the foregoing resolution of the Council of the City of Richmond was duly passed and adopted at the regular meeting thereof held June ____, 2023 by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
_____________________________________
Clerk of the City of Richmond
(SEAL)
Approved:
_______________________________________
Mayor
Approved as to form:
________________________________________
City Attorney
1982
June 6, 2023
Finance Department
DATE: June 6, 2023,
TO: Mayor Martinez and Members of the City Council
FROM: Shasa Curl, City Manager
Nickie Mastay, Deputy City Manager, Internal Services
LaShonda White, Deputy City Manager, Community
Services
Mubeen Qader, Deputy Director of Finance
Antonio Banuelos, Accounting Manager
Subject: State Audit Corrective Action Plan, Pension funding Policies Click here for Subject
FINANCIAL IMPACT: There is no financial impact to receiving this report.
PREVIOUS COUNCIL
ACTION:
May 2, 2023, May 16, 2023, May 23, 2023
STATEMENT OF THE
ISSUE:
On May 2, 2023, City Council received a draft of the
balanced FY 2023-24 operating budget and FY 2023-2028
Capital Improvement Plan budget. Currently, the draft
General Fund budget is balanced with revenue and
expenditure at $225,374,607. The purpose of this item is to provide the City Council with an overview of the budget documents, discuss potential future revenue and
expenditure adjustments, and receive direction from the City Council prior to final budget adoption. The agenda item also presents a five-year forecast with three scenarios and
CalPERS update as well as cost management strategies per the State Auditor recommendation in the Corrective Action Plan.
AGENDA
REPORT
Attachment 3-June 6, 2023, Draft Budget Staff Report
1983
June 6, 2023
RECOMMENDED
ACTION:
RECEIVE an update on the draft FY 2023-2024 Annual
Operating Budget and FY2023-2028 Five-Year Capital
Improvement Plan Budget; and RECEIVE DIRECTION from
City Council prior to final budget adoption – City Manager’s Office/Finance Department (Shasa Curl, 510-620-6512,
Nickie Mastay, 510-620-6609, Mubeen Qader, 510-412-
2077).
DISCUSSION:
FY 2023-2024 DRAFT BUDGET UPDATE
In accordance with Richmond Municipal Code Section 2.61.010, on May 2, 2023, the City Manager submitted the first draft of the Fiscal Year (FY) 2023-2024 Operating budget, and the draft FY 2023-2024 – 2027-2028 Five-Year Capital Improvement Plan budget. Initially, the General Fund operating budget was balanced with the revenues and expenditures at $221,330,130. On May 23, 2023, a comprehensive Five-Year Capital Improvement Plan draft budget for FY 2023-24 – 2027-2028 was presented to the City Council.
After further review and analysis of the General Fund revenues and expenditures, the second draft General Fund budget is balanced with revised revenue and expenditure amounts of $225,374,607. City staff will provide a FY 2023-2024 budget update, discuss proposed adjustments, and provide an opportunity for City Council to provide direction on additional modifications to the draft budget prior to final approval before June 30, 2023. It is proposed that the City Council adopt the budget on June 20, 2023, and staff will incorporate additional modifications in Quarter 1 and Mid-year to reflect the goals and objectives identified by the City Council in their facilitated meetings with Henry Gardner.
Figure 1: General Fund Budget
FY 2022-23 FY 2023-24 FY 2023-24 PCT
GENERAL FUND REVISED
BUDGET
MAY 2,
DRAFT
BUDGET
JUNE 6,
DRAFT
BUDGET
CHANGE
(Between FY
22-23 and
6/6/23 FY 23-24
budgets)
TOTAL REVENUES (215,103,041) (221,330,130) (225,374,607) 4.78% TOTAL EXPENDITURES 215,139,689 221,330,130 225,374,607 4.76% NET (-SURPLUS)/+DEFICIT 36,648 - - -100.00%
Attachment 3-June 6, 2023, Draft Budget Staff Report
1984
June 6, 2023
SUMMARY
The FY 2023-2024 city-wide expenditure budget amounts to $543,767,651 of which $225,374,607 is from the General Fund, and $318,393,044 is from non-General Fund accounts.
General Fund: The draft FY 2023-2024 is balanced with revenue and expenditure estimated at $225,374,607. These estimates are an increase from the current FY 2022-2023 revenue and expenditure budget by 4.78 percent and 4.76 percent respectively.
o Revenue: The proposed FY 2023-2024 revenue is estimated at $225,374,607, which is an additional $10.3 million in General Fund revenue in comparison to the current FY 2022-2023 revised General Fund budget. Utility Users Tax and Licenses Permits & Fees are estimated with the highest increases. The General Fund Revenue Summary is available in Attachment
1. o Expenditures: Estimated expenditures for FY 2023-2024 are $225,374,607.
Major expenditure categories are listed below, and additional information can be found in Attachment 2 – General Fund by Department:
Salary/Wages and Fringe Benefits ($148.0 million)
Cost Pool ($21.8 million)
Professional Admin ($23.4 million)
Operating Transfers Out ($17.7 million)
Cost Allocation Plan ($3.5 million)
Other ($11 million)
Multi-Year Position Listing: The proposed budget includes salaries and wages of 741 Full-Time Equivalent (FTE) positions, which are net nine (9) additional FTEs than the current FY 2022-2023 approved FTE total. The Multi-Year Position Listing is available in Attachment 3. Please note that the balanced budget contains a vacancy saving factor of six percent (6%) in addition, Raftelis has initiated a workforce analysis, per the State Audit recommendation and the City’s Corrective Action Plan. Non-General Fund: The total non-General Fund budget is estimated at $318,393,044 and primarily includes funds dedicated to housing, debt service, enterprise funds, and other city operations. The Non-General Fund by Category summary is included in Attachment 4.
Capital Improvement Plan (CIP): The CIP includes essential capital projects and has a total budget of $126,585,340 spread across several funds (Attachment 5 – List of CIP Projects). The CIP lists many projects that are unfunded; however, the funded projects are budgeted on an annual basis.
Attachment 3-June 6, 2023, Draft Budget Staff Report
1985
June 6, 2023
American Rescue Plan Act (ARPA): To support Covid-19 relief, the City received $27.7 million in ARPA funds, and the City Council has already approved $11.96 million in allocations and the remaining balance of $15.78 million is available for the City Council to allocate The City Council received an ARPA update at the May 16, 2023, City Council meeting.
Reimagining Public Safety Intervention Programs: Programs implemented as part of Youthworks ($1,980,000 million), Office of Neighborhood Safety ($2,057,898 million), Unhoused Intervention ($1,800,000 million), and Community Crisis Response Program ($1 million) are budgeted at an estimated total of $6.8 million for FY 2023-2024.
The Environmental and Community Investment Agreement (ECIA): The ECIA includes $80 million in investments over a ten-year period in community-based greenhouse gas (GHG) reduction programs and community programs. Currently, the City has received $70 million of the $80 million and is in the 8th year of implementation. There is currently approximately $10 million remaining for future expenditures aligned with the GHG reduction programs and approximately $5 million for community programs (this does not include budgeted and unexpended amounts for FY 2022-23), which can be allocated per City Council direction. An updated ECIA budget can be provided after the close of FY 2022-23.
GENERAL FUND
The updated draft FY 2023-24 budget is balanced with revenue and expenditures equal at $225,374,607.
Figure 2: Updated General Fund Draft Budget FY 2022-2023 Revenue & Expenditures GENERAL FUND FY 2023-2024
DRAFT BUDGET
TOTAL REVENUE 225,374,607
TOTAL EXPENSE 225,374,607
Net (-Gap)/+Surplus -
Revenues
The total proposed General Fund revenue for the FY 2023-2024 budget is approximately $225.4 million. City staff are projecting an additional $10.3 million in General Fund revenue above the current FY 2022-2023 Revised General Fund Budget.
Detailed information regarding revenue changes can be found in Attachment 1 – General Fund Revenue Summary.
Attachment 3-June 6, 2023, Draft Budget Staff Report
1986
June 6, 2023
Property Tax – Increase of $2.0 million: In preparing the FY 2023-2024 budget, City staff forecasted Assessed Valuation (AV) growth of 3.3 percent. This was based on the combination of the valuation change of properties sold during the last calendar year, the Chevron Refinery AV remaining flat, and all other properties increasing by two percent.
Actual change in AV will not be known until the Equalized Roll is published by Contra Costa County Assessor, during the first week of July 2023. This roll will list every property in Richmond, including the updated valuations. The AV change impacts the Secure Property Taxes stream within the larger Property Tax category.
Sales Tax – Increase of $1.2 million: This increase is based on updated estimates provided by the City’s sales tax consultants, Avenue Consulting. This increase is in part due to the local economy doing well, bolstered by the big-box stores including Costco, Target, Home Depot, and Wal-Mart. In particular, the Bradley Burns one percent sales tax is projected to increase by four percent, while the two voter-approved half cent measures are expected to increase by an average of 1.3 percent in the coming year compared to the current FY 2022-2023 revised budgeted amounts. Within the Sales Tax category, there is also the Vehicle License Fee Backfill Swap which is tied to Assessed Valuation. Like Secured Property Taxes, the projected growth is 3.3 percent.
The projected overall growth for the Sales Tax category is 2.2 percent. However, it should be noted that this is a volatile revenue stream.
Utility Users Tax (UUT) – Increase of $4.9 million: UUT is an “excise” or usage tax imposed on a person or entity using utility services (i.e., electricity, gas, or communications). An increase of $3.9 million is budgeted stemming from a forecasted increase in the UUT Cap Provision. The cap amount, paid by Chevron, is tied the Consumer Price Index (CPI) for energy services in the San Francisco metropolitan area.
This CPI through the May 2023 postings by the United States Bureau of Labor Statistics corresponds to an increase of over 13 percent. The actual amount will not be known until mid-June 2023. Additionally, UUT for gas and electricity is estimated to increase by $1.2 million. This is an increase of 8.6 percent from the revised budgeted amount for FY 2022-2023. The increase stems from higher than budgeted amounts collected during the fiscal year which are expected to continue through next year. The other UUT streams, such as those for cable and telecommunications, will either remain flat or decrease. The projected growth for the UUT category is 9.7 percent.
Other Taxes – Increase of $785,536: This revenue category includes the Documentary Transfer Tax, whose budgeted amount corresponds to the average Transfer Tax collected since the voter-approved tiered structure went into effect in 2019, as per instructions within the Guiding Fiscal Policies. Using that formula yields an estimate of $13.8 million, which is $545,332,000 less than the amount in the revised FY 2022-2023 budget. The Electricity Franchise Fee which was updated earlier this fiscal year will increase by 50 percent due to the updated Franchise Agreement with PG&E in FY2022- 2023. The projected growth for the Other Taxes category is 3.5 percent.
Attachment 3-June 6, 2023, Draft Budget Staff Report
1987
June 6, 2023
Licenses, Permits & Fees – Net Increase of $2.2 million: The increase is tied to Measure U Business Tax. In FY 2023-2024 total Business Tax is estimated at $10.5 million, a $2.5 million increase from the revised FY2022-2023 budgeted amount. The estimated amount for the FY 2023-2024 license is based on amounts collected YearTo-Date for both the FY 2021-2022 and FY 2022-2023 Business Tax Accounts received year-to-date. All other revenue streams that tie into this category are estimated to have a net decrease of $269,761 compared to the current year’s revised budget. Much of the decrease, $230,000, is from Recreation fees based on lower than projected usage and the implementation of the fee waiver process. The projected growth for the Licenses, Permits, & Fees category is 19.9 percent.
Other Revenues (Includes Fines & Forfeitures, Use of Money and Property, Charges for Services, Other Revenues, Rental Income, Intergovernmental State Taxes & Grants, Proceeds from Sale of Property, and Loan & Bond Proceeds) – Net decrease of $1.4 million. Most of these adjustments are generated from revenue received year-to-date that were either not originally budgeted, nor expected in the current fiscal year. In some cases, these are one-time revenue that cannot be anticipated, or the amount received year-to-year varies significantly.
Decrease to Fines & Forfeitures of $134,131 or 28.8 percent. Revised amounts are on par with current year trends.
Decrease to Use of Money & Property of $9,512 or 0.9 percent. This revenue stream is estimated to remain flat.
Decrease to Charges for Services of $1 million or 28.2 percent. This is a decrease in the budgeted amount but is flat compared to estimated amounts collected. The main item is $900,000d that was previously budgeted for Public Works related to Street Paving Management that is no longer included in the General Fund.
Increase to Other Revenue of $45,935 or 23.9 percent. Other revenue is unpredictable. Budgeted amounts are the department’s best estimates of what might be received.
Decrease in Rental Income of $97,479 or 11.1 percent. This is mostly tied to Terminal 4 revenue being moved from the General Fund to the Port Fund. No change to Intergovernmental Taxes. This revenue stream is expected to remain flat next fiscal year.
Decrease of $65,000 or 37.1 percent in Intergovernmental State Grants. This revenue is tied to the State of California’s State Mandated Claims, Reimbursements. The amount may increase if the State budget includes additional reimbursements for cities.
Attachment 3-June 6, 2023, Draft Budget Staff Report
1988
June 6, 2023
Decrease of $13,569 in Intergovernmental Other Grants. Staff is budgeting only the known grants, which thus far is the Supplemental Law Enforcement Revenue from Contra Costa County.
Decrease of $100,000 or 100 percent in Proceeds from Sale of Property. The price of surplus property sales is unknown at this time.
Operating Transfers In – Increase of $590,000 or 3 percent in Operating Transfers-In from the Pension Tax Override Fund. The revenue that flows into the Pension Tax Override fund is expected to increase at the same rate as Property Taxes. In July 2023, the City will begin paying off the 2022 Pension Obligation Bonds that were part of the bond refinancing last year. Payment directly out of this fund will be less than in previous years while the revenue generated will increase, which will result in higher transfers to the General Fund. This has a positive impact on the General Fund.
Proposed General Fund revenue adjustments in the FY 2023-2024 budget for July 1, 2023, are listed below in Figure 3 and in Attachment 1.
Figurer 3: General Fund Revenue Draft Budget
GENERAL FUND
FY 2022-23
REVISED
BUDGET
FY 2023-24
JUNE 6,
DRAFT
BUDGET
PCT
CHANGE
Property Taxes (48,608,929) (50,567,173) 4.03%
Sales & Use Tax (55,554,137) (56,752,495) 2.16%
Utility Users Tax (50,861,279) (55,775,083) 9.66%
Other Taxes (22,452,187) (23,237,723) 3.50%
Licenses, Permits & Fees (11,080,956) (13,286,195) 19.90% Fines & Forfeitures (465,275) (331,144) -28.83%
Use Of Money & Property (1,021,047) (1,011,535) -0.93%
Charges For Services (3,568,792) (2,561,992) -28.21%
Other Revenue (192,545) (238,480) 23.86%
Rental Income (874,506) (777,028) -11.15%
Intergovernmental State Taxes (125,000) (125,000) 0.00% Intergovernmental State Grant (175,000) (110,000) -37.14% Intergovernmental Other Grant (263,569) (250,000) -5.15% Proceeds From Sale of Property (100,000) - -100.00%
Loan/Bond Proceeds (39,400) (40,400) 2.54%
Operating Transfers-In (19,720,418) (20,310,358) 2.99%
Total Revenues (215,103,041) (225,374,607) 4.78%
Attachment 3-June 6, 2023, Draft Budget Staff Report
1989
June 6, 2023
Expenditures
FY 2023-2024 total proposed expenditures are $225,374,607. Overall, total expenditures are increasing by 4.8 percent from the FY 2022-2023 revised budget.
Figure 4 outlines proposed Operating Transfers Out in the budget and below are some of the assumptions used to develop the draft budget:
Salaries and Wages increase of $7,143,040 – The budget is based on the approved MOUs with bargaining units of Executives, Mid-Management, General Employees, Fire, and Police Officers, and include the costs for the implementation of Class and Compensation study and Cost of Living Adjustments in the FY 2023-2024. The budget also includes some estimated place holder amounts for the pending negotiations with Police Management, and Fire Management bargaining units.
The proposed budget includes salaries and wages of 741 Full-Time Equivalent (FTE) positions, which represents a net increase of 9 additional FTEs when compared to the current FY 2022-2023 approved total. A complete list of proposed positions by department for FY 2023-2024 is provided in Attachment 3 – Draft Multi-year Position Listing.
The proposed positions include additions in Community Services, Economic Development, Finance, and Housing to assist with work in progress, as requested by the City Council.
Vacancy Saving -- The June 6 draft budget assumes approximately $11,156,230 in vacancy savings, which is an approximate 6 percent vacancy rate. In FY 2022-2023, the City used a 6 percent vacancy rate that was approximately $8.3 million. The 6 percent vacancy rate will be further refined before the budget is adopted by June 30, 2023.
Payroll/Fringe Benefits, decrease of $2,689,978 – The budget includes the current benefits rates for health care costs, Worker Compensation, and actuarially determined contribution for Other Post Employment Benefits. Retirement costs are based on the rates for the normal cost and Unfunded Actuarial Liability (UAL) annual payment that is provided by CalPERS.
Professional & Administrative, increase of $3,649,980 – The budget includes baseline recurring line items for all departments plus approximately 5 percent of inflation factor. This category also includes about $4.8 million in additional appropriations that is discussed below in this document.
Other Operating, Utilities, Equipment and Contract Services, increase of $111,653 – This provides a baseline budget with about five percent (5%) inflation factor.
Cost Pool, increase of $6,499,531 – The vehicle replacement budget is a placeholder pending a prioritized list from the Fleet Services Division, and the General Liability Attachment 3-June 6, 2023, Draft Budget Staff Report
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budget is a placeholder pending further analysis from Matrix Consulting. Civic Center rent is allocated based on the debt payment and the square footage.
Asset Capital Outlay, decrease of $4,114,090 – The budget includes information technology equipment replacement project costs and several other small projects.
Debt Service, decrease of $195,656 -- Debt service payments are based on the following repayments: Recovery Zone Economic Development Series 2010, California Energy Commission Loan, and Bank of America Merrill Lynch - Street Light Lease.
A87 Cost Plan Reimbursement, no change – The budget is unchanged from FY 2022-2023 pending a new cost plan by Matrix Consulting.
Grant Expenditures, decrease of $98,835 – Budget for Love Your Block Mini Grants program. Only remaining balances of a grant are budgeted in the beginning of a fiscal year, additional budget is appropriated as new grants are received.
Operating Transfers Out, decrease of $70,726 – The draft budget includes recurring subsidies for the Hilltop and Marina districts that are increased by three percent (3%).
Department of Children and Youth at 3 percent of the General Fund revenue, Richmond Housing Authority and Employment and Training subsidies are place holders pending final budgets in the respective departments. The budget also includes Reimagining Public Safety contributions to Unhoused Intervention and Youthworks programs. The budget also includes a placeholder subsidy for the Rent Program in lieu of the increase in their General Liability budget. Transfers out are listed below in Figure 4.
Figure 4: General Fund Operating Transfers Out Draft Budget FY 2023-2024 Operating Transfers Out Draft Budget
FY 2023-2024
Debt Service 4,849,954
Hilltop Lighting and Landscaping District 235,988
Marina Bay Lighting and Landscaping District 476,309
Employment and Training 736,201
Information Technology Equipment Replacement 100,000
Department of Children and Youth 6,453,091
Richmond Housing Authority 1,261,082
Pension Fund 152,077
Reimagining Public Safety -Unhoused Intervention 1,320,000 Reimagining Public Safety -Youthworks 1,980,000
Rent Program General Liability Subsidy 150,000
Total 17,714,702
Attachment 3-June 6, 2023, Draft Budget Staff Report
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Figure 5: General Fund Expenditures
GENERAL FUND
FY 2022-2023
REVISED
BUDGET
FY 2022-2023
JUNE 6,
DRAFT
BUDGET
CHANGE
Salaries and Wages 76,715,696 83,858,736 9.11%
Payroll/Fringe Benefits 66,846,458 64,156,480 -3.35%
Professional & Administrative 20,043,782 23,693,762 16.74% Other Operating 6,954,201 7,029,392 1.08%
Utilities 5,387,756 5,286,750 -1.87%
Equipment & Contract Services 2,718,982 2,853,891 4.96% Provision For Insurance Loss 29,641 32,200 8.63%
Cost Pool 15,277,766 21,777,297 42.54%
Asset/Capital Outlay 5,756,590 1,642,500 -71.47%
Debt Service Expenditures 1,037,009 841,353 -18.87%
A87 Cost Plan Reimbursements (3,531,610) (3,531,611) 0.00% Grant Expenditures 117,990 19,155 -83.77%
Operating Transfers-Out 17,785,428 17,714,702 -0.40%
Total Expenditures 215,139,689 225,374,607 4.76%
General Fund Additional Appropriations
The proposed draft budget includes additional appropriations of about $5.07 million. The additional appropriations are for local arts organizations and for several departments and divisions including, but not limited to Library, Recreation, Fire, Police, Public Works, and Information Technology. The appropriations are focused on enhanced Community Services such as expanded library hours, enhanced programming and hours at the Community Centers and Aquatic Centers, strengthening Public Safety, City staff wellbeing, and investment in technological infrastructure for efficient service delivery. Economic Development ($135,000)
o $135,000 -- Increased contribution by $45,000 to NAID, Richmond Art Center, and East Bay Performing Arts Center (total $100,000 each) City Manager ($5,000)
o $5,000 -- Increase funding for part-time student administrative intern to assist with City Council and City Manager directed priorities as required. Library ($121,568)
o $25,000 -- The library has experienced considerable turnover in staff and leadership and would like to offer staff trainings and workshops focused on workstyles, diversity and inclusion, and support effective communication, and emotional intelligence to ensure a professional and collegial work environment to maintain focus on community needs and Attachment 3-June 6, 2023, Draft Budget Staff Report
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service delivery. The requested funds will be used for professional services of consultants and trainers to address these departmental needs. o $25,500 -- The strategic planning process will raise community awareness of existing library services and direct the library’s future investment in programs, services, and materials.
o $71,068 -- Administrative Student Intern(s) to provide ongoing support for neighborhood councils and volunteer services as well as complete special projects related to volunteer services and community outreach. Recreation ($255,924)
o $47,355 -- Additional resources and supplies to meet the need of inperson enrollment for the community to prepare for enhanced programming and extended hours at the community centers. o $50,008 -- Additional funds will be required to restore programs (youth soccer, basketball, tennis and volleyball, adult softball, outdoor adventure activities).
o $36,959 -- Part-time staff for the Developing Personal Resources Center (DPRC)
o $42,993 -- Part-time staff for the following special events: Chinese New Year, Black History Experience, Senior Info Day, Third of July, and Tree Lighting.
o $29,309 -- Additional staff required due to enhanced precautionary measures in place for rescue scenarios at the swimming pools (as advised by American Red Cross and other CA and regional public pool operators) o $9,300 -- Postage for mailing additional Community Services program guides.
o $40,000 -- Allocation of $2,000 for each neighborhood council for community events and festivities. The budget would help activate and empower the councils, engage residents, and build community. Fire ($491,200)
o $2,000 -- General employee's overtime for special projects that need to be completed in a timely manner such as billing businesses after engine/truck company program inspections (mercantile, apartment).
o $17,200 -- Acting pay of line personnel (Suppression) to fill vacant roster assignments, to meet the minimum staffing requirements, and to support the department’s strategic goal of providing safer communities through fire and medical response coverage to the community
o $10,000 -- The cost for plan reviews by third party needs to be outsourced to expedite the review process for FY23-24. It will allow the Fire Marshal and Deputy Fire Marshal to focus on the additional responsibilities as both have been assigned to perform due to the current staffing ratio.
Completing plan reviews are vital to ensuring that new constructions and tenant improvements in the City are compliant with fire codes. o $1,500 -- Public educational materials (e.g., junior fire hats, stickers, pamphlets) for community and school events.
Attachment 3-June 6, 2023, Draft Budget Staff Report
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o $16,000 -- Maintenance, diagnostic, and repair of chest compression devices and AED defibrillators.
o $2,000 -- Fire apparatus (APD) and boat (PRISM) insurance due to the increase in premiums.
o $2,000 -- HAZMAT registration fee which was previously funded by a grant
o $14,500 -- Office of Emergency Services CERT supplies o $8,800 -- Firecom/DC headset replacement, wildland/structure nozzles, and rescue materials (MPD and Ropes).
o $260,700 -- The Fire Department intends to conduct another fire academy in FY23-24 to fill future vacancies due to anticipated promotions. The additional funding will be used to buy new personal protective equipment for firefighter trainees and replacement of expired turnouts, and medical supplies.
o $8,500 -- Small equipment such as generators and portable lights used by the Emergency Operations division.
o $120,000 -- The Fire Department plans to conduct another series of promotional examinations (Battalion Chief, Fire Engineer, and Fire Inspector), and background investigations, (New Hires) in FY23-24. Part of the funds will be used for fire fighter’s medical exam and screening. o $28,000 -- The additional appropriation will be used by the Training Division: for (a) EMS Training due to the decrease in overall EMS funding from Chevron Community Benefit fund and HAZMAT grant.
Public Works ($127,800)
o $36,000 -- Overtime budget in Streets Maintenance division o $7,000 -- Updated tools are needed to increase the efficiency and safety of traffic signs and lines installations.
o $32,000 -- Overtime budget to support Police Department around the Bart Station
o $2,900 -- Stationary Engineers training and travel for asbestos and swimming pool certification. Personnel training for all 4 modules of APWA advance management skills in public works.
o $9,900 -- Small tools, supplies, and materials
o $40,000 -- Carpenters and Painters, building materials Police ($893,505)
o $125,005 -- Animal control agreement cost increase
o $110,000 -- Police station lease increase
o $253,500 -- Maintenance for Automated License Plate Reader. o $50,000 -- RPD entered into a contract with RippleWorx to provide officers and non-sworn staff with a mental health application to monitor and provide improvement solutions to the users.
o $180,000 -- RPD entered into a contract with Public Safety Family Counseling Group to provide officers and non-sworn staff with specialized law enforcement counseling services provided by a physician aimed at Attachment 3-June 6, 2023, Draft Budget Staff Report
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mental health improvements and support. The amount requested is the amount due annually.
o $100,000 -- Increase in training and ammunition supplies to account for the hiring of 30+ positions.
o $50,000 -- Rental expenses to account for the hiring of 30+ positions. o $25,000 – New speed trailer to address over speeding in the City Information Technology ($3,039,978)
o $3,039,978 -- Software replacement, network security, and other costs, final list pending to be finalized
NON-GENERAL FUND/OTHER FUNDS
The total Non-General Fund budget is estimated at $318,393,044 and primarily includes funds dedicated to housing, debt service, enterprise funds, and other city operations.
Other than the General Fund, the City has several funds and each fund’s draft budget is listed in detail in the Attachment 4 – Non-General Fund by Category. A Comprehensive Capital Improvement draft presentation was made to the City Council on May 23, 2023.
Below is the list of Non-General Fund requests for new appropriations:
Non-General Fund Requests for New Appropriations ($4,261,200) Housing, $250,000 -- Financial consultants to support 12th & Macdonald project and Home-key program for homeless housing.
Housing, $1,200 -- Amerinational Loan Service expense Housing, $500,000 -- CalHome Loan Housing Improvement Loan Program Planning & Building, $2,300,000 -- Pass through environmental impact review planning projects
Planning & Building, $750,000 -- Consultant to implement Priority Development Area grant program
Planning & Building, $450,000 -- Pass through legal services for planning projects
Planning & Building, $10,000 -- Additional legal notice requirement for Planning projects
Reimagining Public Safety
In June 2021, the City Council approved the recommendations of the Reimagining Public Safety Community Task Force, which included an allocation of $6.38 million for the four (4) interventions listed below. is noted below:
YouthWORKS: $1,980,000
Office of Neighborhood Safety: $2,057,898
Community Crisis Response Program: $1,000,000
Unhoused Interventions: $1,800,000
Attachment 3-June 6, 2023, Draft Budget Staff Report
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Port of Richmond Capital Improvement Projects
Currently, the draft Five Year Capital Improvement Plan includes annual appropriation of $9,282,158 in the FY 2022-2023 budget for the following projects in the Port of Richmond/Economic Development:
PORT OF RICHMOND - 5 YEAR CIP BUDGET FISCAL YEAR
DESCRIPTION LOCATION TOTAL FY24 FY25 FY26 FY27 FY28
Area FM CAP - 924,842 924,842
Terminals 7 and 8
Electrification PPMT 1,700,000 1,700,000 - - - -
Terminal 4
Demolition T4 2,500,000 2,500,000
Terminal 4 Wharf
Removal T4 2,687,316 2,687,316
PPMT Electrical and
Water Metering PPMT 365,000 365,000
Processing Building
Window Repair
PPMT 350,000 350,000
Electrical
Maintenance PPMT 200,000 60,000 30,000 35,000 35,000 40,000 Pavement
Maintenance PPMT 765,000 150,000 150,000 150,000 155,000 160,000 Riggers Loft Painting PPMT 285,000 285,000
Processing Building
Ventilation PPMT 55,000 55,000
OU1 and OU2
Monitoring PPMT 370,000 70,000 72,000 74,000 76,000 78,000 General Warehouse
Monitoring PPMT 80,000 25,000 15,000 10,000 18,000 12,000 Terminals 7 and 8
Dredging PPMT 1,265,000 65,000 1,200,000
Yacht Entrance
Harbour Dredging Channel 845,000 45,000 800,000
TOTAL 12,392,158 9,282,158 1,067,000 1,469,000 284,000 290,000 Fleet Analysis
FY 2023-2024 budget includes a total of $11 million for vehicles and large equipment.
The $11 million includes a $740,000 carry forward from FY 2021-2022, and a $2,710,000 carry forward from FY 2022-2023. Approximately $7,570,000 is currently proposed for FY 2023-2024. The equipment and vehicle replacement budget is a placeholder as the City staff continue to develop a five-year equipment/vehicle replacement plan and Zero Emission Fleet Infrastructure Ten-Year Transition Plan.
Upon completion of the plans, the budget will be revised for the next fiscal year, the budget will also change based on the prioritized list of the equipment/vehicle.
Paving Index
The proposed Capital Improvement budget for the FY 2023-2024 has a total of $5,755,099 allocated to paving improvement in Gas Tax and Road Repair and Accountability Act (SB1) funds combined. Based on a 2021 study by Pavement Engineering Inc., the City’s average Pavement Condition Index (PCI) was fair (60), and Attachment 3-June 6, 2023, Draft Budget Staff Report
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the City needed $22.9 million annually to maintain the PCI at 60. With the current average annual investment of about $5 million, the City’s PCI is expected to drop by 9 points by 2026. As such, City staff will continue to work collaboratively with the City Council to refine the budget and allocate funding to improve the PCI as funds become available. For example, the Fleet budget may decrease to increase the Paving Management Program and Traffic Calming Program.
Risk Reserve
The City’s Risk Reserve is funded through Worker’s Compensation and General Liability charges to the departments. The City Council approved the minimum desired confidence level for the Risk Reserve at 80 percent; however, the City also approved a professional services contract with Matrix Consulting to review the rate structure for Workers Compensation and General Liability. At this juncture, the City’s General Liability and Workers Compensation rates are draft and aspire gradually increase towards achieving an 80 percent confidence level over approximately five years.
However, the final rates for General Liability and Workers Compensation are pending completion of the Matrix Consulting analysis and further review.
GENERAL FUND FIVE YEAR FORECAST
On April 4, 2022, the City of Richmond was notified by the California State Auditor that they will be conducting an audit of the City, as approved by the Joint Legislative Audit Committee on June 30, 2021. The State Auditor’s local audit program identifies and supports local government agencies that might be at high risk based upon analysis of the City’s audited financial statements. Richmond’s risk assessment began in February 2021.
At the conclusion of audit, the State Auditor formalized eleven (11) recommendations that the City has grouped into three broad areas: (1) Budget Strategy, (2) Housing Authority Administration, and (3) Operations.
One of the State Auditors recommendations is regarding a Five-Year Forecast:
“Richmond should include multiple scenarios in its financial projections, including scenarios with potential additional risks, such as economic downturns or recessions, and how the city would continue to fund its operations under those circumstances.” (California State Auditor’s 2021-806-Audit)
Following the State Auditor’s Recommendation and the City’s Corrective Action Plan, the City staff prepared three scenarios: Optimistic, Middle of the Road, and Pessimistic with the following assumptions. The scenarios also assume steady staffing and service levels with no major changes in organizational structure or service delivery model.
Revenue Scenarios & Assumptions
The General Fund Revenue Forecast Scenarios stem from a detailed review of all the General Fund Revenue categories and streams. Even within each category, many of Attachment 3-June 6, 2023, Draft Budget Staff Report
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the main revenue streams change year to year based on different criteria. A great example is the Utility Users Tax where the amounts are increasing for some of the items and decreasing for the others. Generally, staff examined historical trends, actual year to date amounts for FY 2022-2023, and where we expect to land, budgeted amounts for FY 2023-2024, and merged that with any known variables. The detailed description below of the revenue assumptions focuses on the middle of the road scenario revenue forecast. Generally, the pessimistic scenario assumes some of the more volatile revenue streams will grow at a much lower pace while in the optimistic scenario, those same revenue streams will grow at a higher pace.
Property Tax – Increase of four percent in FY 2024-2025 and increases averaging five percent in the subsequent years. The last three years, Property Taxes have increased by 3.9 percent while the average growth for the last ten years has been 5.8 percent.
The valuation changes in this category can have significant impacts year to year caused by items such as the valuation changes of the Chevron Refinery or significant increase in large sales.
Sales Tax – Average increase 3.5 percent for the forecasted years. Forecast for the regular Sales Tax and the two voter approved sales tax measures is provided by the City’s sales tax consultant. The consultants assumed FY 2023-2024 would see the economy slowing down a bit, and then going back up again in FY 2024-2025. Within this category we also have the Vehicle License Fee Backfill Swap (VLF) which is directly tied to the City’s yearly AV growth. For the VLF, staff used the same assumptions as that for the Secured Property Taxes.
Utility Users Tax (UUT) – Average increase of 1.1 percent. As mentioned above, this revenue category has individual revenue streams going in very distinct directions. This revenue category also includes the Chevron Tax Settlement which ends in FY 2024- 2025, meaning the City will have a revenue loss of $4 million annually. For all years on the forecast UUT on cable, telecommunications, and prepaid wireless is forecasted to decrease while that on Gas & Electricity and the Cap Amount are both forecasted to increase.
Other Taxes – Average increase of 8.6 percent. Like other revenue streams, this one also includes items that change very independently from each other. This category includes revenues such as the Hotel Tax, Transfer Tax and Franchise Fees. The largest item within this category is Transfer Tax and for that the forecast, although the budget is based on a specific formula tied to the average amount collected since passage by the voters, the forecast incorporates modest growth. One item in this category that will see a significant bump is the Electricity Franchise Fee which was updated earlier this fiscal year and will double in FY 2024-2025 and modest growth thereafter. For the category as whole, because of this change to the Electricity Franchise Fee, an increase of nearly 15 percent is expected in FY 2024-25 while the subsequent years, the yearly growth is a more modest 7.2 percent.
Attachment 3-June 6, 2023, Draft Budget Staff Report
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Licenses, Permits & Fees – Average increase of 5.4 percent. Like in Other taxes, there is one year with a significant bump then steady growth thereafter. Here, the year with the increase is FY 2023-2024. For clarification, the increase is tied to Measure U Business Tax and the comparison here is between budgeted amounts for FY 2023- 2024 versus Revised Budgeted amounts for FY 2022-2023. Actuals amount in FY 2022- 2023 will be higher than future years as we continue with the implementation of the new tax and transition all businesses to have an expiration date of December 31. This transition calls for some businesses to pay both the 2022 and the 2023 Business Taxes within FY 2022-2023. More normal and predictable amounts are expected moving forward at an average rate of four percent per year for the category.
Other Revenues (Includes Fines & Forfeitures, Use of Money and Property, Charges for Services, Other Revenues, Rental Income, Intergovernmental State Taxes & Grants, Proceeds from Sale of Property, and Loan & Bond Proceeds) – These various revenues are expected to remain relatively flat. For these revenue categories, City staff only budget what is known that the City will receive. For FY 2023-2024, there is a reduction of 20 percent in this revenue stream creating a new base that going forward is expected to stay flat. thereafter.
Operating Transfers In – Nearly all the revenue that gets transferred into the General Fund comes from the Pension Tax Override Fund. This revenue stream is increasing and decreasing through the forecast. The revenue that flows into the Pension Tax Override fund is expected to increase at the same rate as Property Taxes, the expenditures are lower this year and thus a higher excess amount available to be transferred to the General Fund. In FY 2025-2026 there is significantly higher payment out of this fund, reducing the excess amount and thus less revenue available to transfer inti the General Fund. Subsequent years we see the revenue stream becoming more consistent.
Proposed General Fund revenue assumptions for FY 2023-2024 through FY 2027-2028 are found in the table below.
Figure 6: Five-Year Revenue Forecast Scenario Assumptions General Fund Revenues FY24-25 FY25-26 FY26-27 FY27-28 FY28-29 FY29-30 30 - PROPERTY TAXES 5.04% 3.97% 5.12% 5.77% 5.98% 4.02% 31 - SALES & USE TAXES 6.03% 4.28% 3.03% 2.52% 2.56% 2.80% 32 - UTILITY USERS TAXES 2.26% 1.52% 0.96% 0.85% 0.53% 0.51% 33 - OTHER TAXES 15.42% 8.14% 9.63% 7.68% 6.31% 4.27%
33 - TRANSFER TAXES 15.42% 8.14% 9.63% 7.68% 6.31% 4.27% 34 - BUSINESS TAXES 12.57% 6.76% 2.50% 4.78% 2.41% 3.52% 34 - LICENSES, PRMITS & FEES 12.57% 6.76% 2.50% 4.78% 2.41% 3.52% 35 - FINES & FORFEITURES 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 36 - USE OF MONEY&PROPRTY -1.14% 0.00% 0.00% 0.00% 0.00% 0.00% Attachment 3-June 6, 2023, Draft Budget Staff Report
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37 - CHARGES FOR SERVICES 1.50% 1.50% 1.50% 1.50% 1.50% 1.50% 38 - OTHER REVENUE 0.00% 0.00% 0.00% 0.00% 0.00% 0.00%
39 - RENTAL INCOME 14.80% 2.00% 2.00% 2.00% 2.00% 2.00% 3A - INTERGOV STATE TAXES 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 3B - INTERGOV FED GRANT 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 3C - INTERGOV STATE GRANT 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 3D - INTERGOV OTHER GRANT 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 60 - PROC FR SLE PROP 0.00% 0.00% 0.00% 0.00% 0.00% 2.00% 61 - LOAN/BOND PROCEEDS 0.00% 0.00% 0.00% 0.00% 0.00% 2.00% 90 - OPER XFERS IN 3.05% -8.95% 2.41% 2.46% 2.46% 2.51% TOTALS 6.64% 2.42% 3.33% 3.29% 3.75% 2.51%
Expenditure Scenarios & Assumptions
Salaries and Benefits -- all three scenarios use same universal assumptions regarding the personnel costs, the forecasts assume in-place MOUs for all bargaining units through FY 2024-2025 and a three percent (3%) annual increase in the years thereafter. Retirement Costs -- The City’s financial consultant GovInvest anticipates the City’s Unfunded Accrued Liability (UAL) with PERS will increase over the next few years. The main reason for the increase is, PERS had a - seven- and one-half percent (7.5%) return (loss) on investment last year and to date has approximately a four percent (4%) return on investment.
Both, negative return (loss) and the lower than assumed return in the longterm plan will increase the Unfunded Accrued Liability. Additionally, given the general economic conditions that exist, it may be difficult for PERS to make its projected earnings next year as well. The chart below shows the estimated UAL annual payments for the coming years.
The UAL is the present value of future employer contributions for service that has already been earned (retirees) and is in addition to future normal cost contributions for active members.
Attachment 3-June 6, 2023, Draft Budget Staff Report
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Figure 7: Unfunded Accrued Liability Payment Forecast
Non-Personnel Costs: for the Pessimistic and Middle of the Road Scenarios all nonpersonnel categories use a zero percent growth rate for FY 2024-2025 and a three percent (3%) annual growth rate for the years thereafter.
For the Optimistic scenario, there is a two percent (2%) growth rate for FY 2024-2025 and a four percent (4%) annual growth rate for the years thereafter. The table below summarizes the growth rates in a table format.
Figure 8: Five-Year Forecast Scenario Assumptions
FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28
Universal Growth Rates (Personnel Costs)
Salaries & Wages Proposed Budget MOU 3% 3% 3%
Benefits Proposed Budget MOU 3% 3% 3%
CalPERS Normal Cost PERS Rates PERS Rates PERS Rates PERS Rates PERS Rates CalPERS Unfunded Liability CalPERS GovInvest GovInvest GovInvest GovInvest Non-Personnel Costs
Pessimistic Scenario Proposed Budget 0% 3% 3% 3%
Middle of the Road Scenario Proposed Budget 0% 3% 3% 3% Optimistic Scenario Proposed Budget 2% 4% 4% 5%
Figure 9: Five-Year Forecast, Pessimistic Scenario
2023 2024 2025 2026 2027 2028
Revenues 215,103,041 225,374,607 238,843,933 243,243,012 250,092,434 257,279,354 Expenditures 215,139,687 225,374,607 240,503,329 249,276,243 258,213,985 266,846,849 $24.46
$29.57
$32.74 $35.69 $38.16
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Surplus/(Deficit) (36,647) - (1,659,396) (6,033,231) (8,121,551) (9,567,495) Table 1: Five-Year Forecast, Pessimistic Scenario
Figure 10: Five-Year Forecast, Middle of the Road Scenario 2023 2024 2025 2026 2027 2028
Revenues 215,103,041 225,374,607 240,336,167 246,144,984 254,347,132 262,707,395 Expenditures 215,139,687 225,374,60 240,574,735 249,349,990 258,290,142 266,925,489 Surplus/(Deficit) (36,647) - (238,567) (3,205,006) (3,943,009) (4,218,095) Figure 11: Five-Year Forecast, Middle of the Road Scenario $200
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Figure 12: Five-Year Forecast, Optimistic Scenario
2023 2024 2025 2026 2027 2028
Revenues 215,103,041 225,374,607 241,697,698 248,791,175 258,227,107 267,656,166 Expenditures 215,139,687 225,374,607 241,742,538 251,148,408 260,761,915 270,759,775 Surplus/(Deficit) (36,647) - (44,841) (2,357,232) (2,534,808) (3,103,608) Figure 12s: Five-Year Forecast, Optimistic Scenario
CALPERS UPDATE AND COST MANAGEMENT STRATEGIES
The City of Richmond’s (the “City”) unfunded accrued liability (“UAL”), also known as the net pension liability (“NPL”), has grown from $263 million as of fiscal year end 2015, to a projected $381 million, as of fiscal year end 2022. Annual costs to amortize this debt with CalPERS have risen from $14 million, to $29 million, over the last 6 years and are projected to grow another 46 percent (46%) by fiscal year 2031. Rising pension costs are one of the largest financial challenges facing agencies state-wide and are projected to impact the City’s budget significantly soon, potentially crowding out other critical priorities and projects.
NHA Advisors will provide a presentation that will provide an overview of recent pension cost trends, projected future cost trends, and several cost-management strategies for City Council consideration. Their presentation is intended to follow the GovInvest pension education presentation received on May 16, 2023, and 2022 Pension Refunding Bonds presentation update on July 19, 2022. The June 6, 2023, presentation will reiterate essential CalPERS concepts previously presented, but also include more detail relating to (1) the City’s Pension Tax Override Revenues, (2) the 2022 Pension Refunding Bonds Restructuring and (3) pension cost management strategies that can be explored.
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June 6, 2023
The City of Richmond, like most cities in California, has a UAL associated with its CalPERS pension plans for Safety and Non-Safety employees. A UAL occurs when current pension plan assets are not projected to be sufficient to pay projected pension costs in future years. As of June 30, 2021 (the most recent CalPERS valuation), the City's UAL was $249 million. However, CalPERS reported an investment return of -7.5 percent for fiscal year 2022, which is projected to increase the City's UAL to approximately $381 million.
CalPERS investment earnings for fiscal year 2023 were not meeting its target as of the end of March, which, if unchanged, may increase the UAL to more than $409 million at the plan’s June 30, 2023, valuation. CalPERS effectively charges the City of Richmond a 6.8 percent interest rate on this debt and requires a repayment schedule that escalates quickly over the next decade, as shown in the chart above. Payments to amortize this debt have risen from $14 million in fiscal year 2018, to $29 million in fiscal year 2023, and are projected to rise to close to $43 million by the end of the decade. In addition to the City’s $29 million in UAL costs, other pension costs include $12 million for CalPERS Normal Costs and $6 million for the 2022 Pension Obligation Bonds, bringing overall pension costs for FY 2023 to approximately $47 million.
Unique to the City of Richmond, and approximately 20 other public agencies statewide, is a property tax override (PTO) levied to cover a portion of pension costs, related to benefits was in place prior to 1978. This provides the City of Richmond a tool to assist with managing rising pension costs. Based on the most recent independent actuarial report, approximately 82 percent of overall (UAL, Normal Cost and POB) pension costs can legally be paid for by the PTO revenues (PTORS). However, the City of Richmond also has a constraint on the PTO levy of 0.14 percent of assessed valuation, which currently generates approximately $25 million of revenue (covering approximately 53 percent of the total $47 million of annual pension costs). Additionally, secured annual debt service on the City’s 2022 Pension Refunding Bonds have a first lien on PTO revenues received by the City. As such, the City will want to consider all available cost management options for addressing the UAL.
Historical Efforts: The City has taken some proactive steps to control pension costs already. In July 2022, the City approved the establishment of a Section 115 Trust with PARS. Benefits of a Section 115 Trust include (1) the ability to use the funds in the future to pay down the plan’s UAL or help smooth required CalPERS expenses; (2) enhanced budgetary flexibility; (3) investment diversification of pension assets away from CalPERS; and (4) increased investment earnings vs. other City reserves.
The City has also historically taken advantage of the prepayment discount offered by CalPERS by making a lump sum UAL payment at the beginning of each fiscal year.
Currently, the prepayment discount is approximately 3.3 percent. Additionally, the City issued Pension Refunding Bonds in August 2022, to strategically restructure prior pension obligation bonds and eliminate the City’s exposure to interest rate swaps.
Attachment 3-June 6, 2023, Draft Budget Staff Report
2004
June 6, 2023
By matching the term of the bonds with the UAL, the City was able to restructure a portion of its pension expenses to better align with projected PTO revenues, generating significant savings to the General Fund over the next decade. However, with pension costs increasing significantly due to poor CalPERS investment performance, in conjunction with PTORs being limited by the 0.14 percent levy cap, it is imperative that the City continue to evaluate ways to manage growing expenses and implement cost management strategies to help stabilize future pension cost volatility.
Cost-Management Strategies: As noted above, the NHA Advisors presentation will provide an overview of the recent pension cost trends, as well as projected future trends. Most importantly, it will provide options for the City Council to consider implementing in the short- and long term. Thereby, proactively preparing for imminent cost increases. Specifically, the presentation will discuss the benefits of setting aside reserves and/or surplus funds to build up the City’s Section 115 Trust. The presentation will also discuss other alternatives, such as Additional Discretionary Payments (ADPs) directly to CalPERS and the UAL Restructuring concept. With guidance from the City Council, it is anticipated that City staff will continue to explore the viability of all these pension cost management strategies over the next several months.
NEXT STEPS
The next step in this process is for the City staff to proceed with the additional adjustments based on direction from the City Council, and update the FY 2023-2024 budget for final adoption. City staff will bring back a balanced FY 2023-2024 budget for adoption on June 20, 2023. City staff will also present CalPERS funding options to the City Council in the coming weeks. Additional adjustments can continue throughout the fiscal year to implement the City Council’s adopted goals and objectives.
DOCUMENTS ATTACHED:
Attachment 1 – General Fund Revenue Summary
Attachment 2 – General Fund by Department
Attachment 3 – Multi Year Position Listing
Attachment 4 – Non-General Fund by Category
Attachment 5 – List of Capital Projects
Attachment 3-June 6, 2023, Draft Budget Staff Report
2005
City of Richmond
Attachment 4 - Fiscal Year 2023-2024 Comprehensive Budget by Fund Capital
General Other Special ImproveFund Operations Revenues ments ESTIMATED BEGINNING BALANCE 07/01/2023 52,588,710 13,188,253 48,636,566 26,815,122 Revenues
30 Property Tax 50,567,173 1,834,118 26,607,369 -
31 Sales Tax 56,752,495 - - -
32 Utility Users Tax 55,775,083 - - -
33 Other Taxes 23,237,723 - - -
34 Licenses, Permits and Fees 13,286,195 7,087,038 4,302,152 - 35 Fines, Forfeitures and Penalties 331,144 - - -
36 Interest and Investment Income 1,011,535 32,307 20,000 - 37 Charges for Services 2,561,992 6,244,300 227,000 -
38 Other Revenues 238,480 20,050 50,000 -
39 Rental Income 777,028 4,380 - -
3A State and Local Taxes 125,000 - - 6,154,382
3B Federal Grant Revenue - 3,539,664 - 5,000
3C State Grant Revenue 110,000 8,049,313 10,175,752 33,612,557 3D Other Grant Revenue 250,000 1,142,080 4,060,000 4,663,793 3H Pension Stabilization Revenue - - - -
60 Proceeds from Sale of Property - - - -
61 Loan/Bond Proceeds 40,400 - - -
Total Revenues 205,064,249 27,953,250 45,442,273 44,435,732 Expenditures
40 Salaries and Wages 83,176,695 6,422,530 1,650,017 -
41 Benefits 63,042,611 4,491,981 1,127,643 -
42 Professional Services 20,045,191 12,330,180 17,697,984 3,863,224 43 Other Operating 9,180,842 479,765 133,167 133,977
44 Utilities 5,295,865 276,395 4,400 50,000
45 Equipment & Contractual Svcs. 6,018,370 996,463 1,576,829 1,164,500 46 Provision for Insurance Loss 34,200 - 9,300 -
47 Cost Pool 21,593,734 3,864,420 541,980 -
48 Asset & Capital Outlay 1,893,500 1,342,278 17,058,270 62,477,032 49 Debt Service Expenditures 841,353 - - -
50 Grant Expenditures 19,155 4,058,067 55,000 2,932,188 51 CDBG/Home/Hsg Proj - - - -
52 Employment & Training Allocations - (1,079,476) - -
53 RHA Cost Allocation - - - -
4A A87 Cost Plan Reimbursement (3,531,611)
Total Expenditures 207,609,905 33,182,604 39,854,591 70,620,921
City of Richmond
Attachment 4 - Fiscal Year 2023-2024 Comprehensive Budget by Fund Capital
General Other Special ImproveFund Operations Revenues ments 90 Transfers in from:
General Fund - 4,498,498 6,903,091 -
Operations - - - -
Special Revenue 20,223,580 - - -
Capital Improvements - - - -
Debt Service - - - -
Enterprise Fund 86,778 - - -
Internal Service Funds - - - -
Housing Department - 480,000 - -
Successor Agency - - - -
Housing Authority - - - -
Total transfers in 20,310,358 4,978,498 6,903,091 -
91 Transfers out to:
General Fund - - 20,223,580 -
Operations 4,498,498 - - -
Special Revenue 6,903,091 - - -
Capital Improvements - - - -
Debt Service 4,523,936 - 8,343,097 -
Enterprise Fund - - - -
Internal Service Funds 426,018 - - -
Housing Department - - - -
Successor Agency - - - -
Housing Authority 1,261,082 - - -
Garfield Pension - - - -
General Pension 152,077 - 820 -
Total transfers out 17,764,702 - 28,567,497 -
Net transfers in/out 2,545,656 4,978,498 (21,664,406) - Excess/(Deficiency) - (250,856) (16,076,724) (26,185,189) ENDING BALANCE 52,588,710 12,937,397 32,559,842 629,933
City of Richmond
Attachment 4 - Fiscal Year 2023-2024 Comprehensive Budget by Fund ESTIMATED BEGINNING BALANCE 07/01/2023
Revenues
30 Property Tax
31 Sales Tax
32 Utility Users Tax
33 Other Taxes
34 Licenses, Permits and Fees
35 Fines, Forfeitures and Penalties
36 Interest and Investment Income
37 Charges for Services
38 Other Revenues
39 Rental Income
3A State and Local Taxes
3B Federal Grant Revenue
3C State Grant Revenue
3D Other Grant Revenue
3H Pension Stabilization Revenue
60 Proceeds from Sale of Property
61 Loan/Bond Proceeds
Total Revenues
Expenditures
40 Salaries and Wages
41 Benefits
42 Professional Services
43 Other Operating
44 Utilities
45 Equipment & Contractual Svcs.
46 Provision for Insurance Loss
47 Cost Pool
48 Asset & Capital Outlay
49 Debt Service Expenditures
50 Grant Expenditures
51 CDBG/Home/Hsg Proj
52 Employment & Training Allocations
53 RHA Cost Allocation
4A A87 Cost Plan Reimbursement
Total Expenditures
Debt Enterprise Internal
Service Funds Service Subtotal
59,322,381 11,334,558 37,162,523 249,048,112
- - - 79,008,660
- - - 56,752,495
- - - 55,775,083
- - - 23,237,723
1,286,000 - - 25,961,385
2,000 - - 333,144
- - - 1,063,842
28,250,000 6,684,183 27,893,322 71,860,797
- - 2,600,000 2,908,530
10,901,891 - - 11,683,299
- - - 6,279,382
- - - 3,544,664
- - - 51,947,622
1,003,250 - - 11,119,123
- - - -
- - - -
- - - 40,400
6,684,183 41,443,141 30,493,322 401,516,150
2,451,420 - 3,106,482 96,807,144
1,406,045 - 317,505 70,385,785
12,824,799 - 1,152,200 67,913,579
413,330 - 50,500 10,391,582
1,906,276 - - 7,532,936
470,300 - 155,000 10,381,462
45,604 - 21,850,182 21,939,286
1,366,762 - 619,218 27,986,114
52,580,000 - 9,222,733 144,573,813
12,533,540 19,174,878 326,018 32,875,789
- - - 7,064,410
- - - -
- - - (1,079,476)
- - - -
(3,531,611)
19,174,878 85,998,077 36,799,838 493,240,814
City of Richmond
Attachment 4 - Fiscal Year 2023-2024 Comprehensive Budget by Fund 90 Transfers in from:
General Fund
Operations
Special Revenue
Capital Improvements
Debt Service
Enterprise Fund
Internal Service Funds
Housing Department
Successor Agency
Housing Authority
Total transfers in
91 Transfers out to:
General Fund
Operations
Special Revenue
Capital Improvements
Debt Service
Enterprise Fund
Internal Service Funds
Housing Department
Successor Agency
Housing Authority
Garfield Pension
General Pension
Total transfers out
Net transfers in/out
Excess/(Deficiency)
ENDING BALANCE
Debt Enterprise Internal
Service Funds Service Subtotal
- 4,523,936 426,018 16,351,543
- - - -
- 8,343,097 - 28,566,677
- - - -
- - - -
- - - 86,778
- - - -
- - - 480,000
- - - -
- - - -
- 12,867,033 426,018 45,484,998
86,778 - - 20,310,358
- - - 4,498,498
- - - 6,903,091
- - - -
- - - 12,867,033
- - - -
- - - 426,018
- - - -
- - - -
- - - 1,261,082
- - - -
- - - 152,897
86,778 - - 46,418,977
12,867,033 (86,778) 426,018 (933,979)
376,338 (44,641,713) (5,880,498) (92,658,643)
11,710,896 14,680,667 31,282,025 156,389,469
City of Richmond
Attachment 4 - Fiscal Year 2023-2024 Comprehensive Budget by Fund ESTIMATED BEGINNING BALANCE 07/01/2023
Revenues
30 Property Tax
31 Sales Tax
32 Utility Users Tax
33 Other Taxes
34 Licenses, Permits and Fees
35 Fines, Forfeitures and Penalties
36 Interest and Investment Income
37 Charges for Services
38 Other Revenues
39 Rental Income
3A State and Local Taxes
3B Federal Grant Revenue
3C State Grant Revenue
3D Other Grant Revenue
3H Pension Stabilization Revenue
60 Proceeds from Sale of Property
61 Loan/Bond Proceeds
Total Revenues
Expenditures
40 Salaries and Wages
41 Benefits
42 Professional Services
43 Other Operating
44 Utilities
45 Equipment & Contractual Svcs.
46 Provision for Insurance Loss
47 Cost Pool
48 Asset & Capital Outlay
49 Debt Service Expenditures
50 Grant Expenditures
51 CDBG/Home/Hsg Proj
52 Employment & Training Allocations
53 RHA Cost Allocation
4A A87 Cost Plan Reimbursement
Total Expenditures
Housing RHA Pension
Department Trusts Total
1,379,158 6,184,034 1,018,951 257,630,255
- - - 79,008,660
- - - 56,752,495
- - - 55,775,083
- - - 23,237,723
- 520,269 - 26,481,654
- - - 333,144
- 59,843 - 1,123,686
- - - 71,860,797
6,200 618,299 - 3,533,029
250,000 - - 11,933,299
- - - 6,279,382
3,093,824 275,967 - 6,914,455
- - - 51,947,622
- - - 11,119,123
- - - -
57,000 133,664 - 190,664
- 303,730 - 344,130
1,911,772 3,407,024 - 406,834,946
612,807 469,568 - 97,889,519
520,850 226,432 - 71,133,067
1,595,130 213,074 - 69,721,783
283,895 8,712 - 10,684,189
206,600 801 - 7,740,337
329,748 - - 10,711,210
35,860 - - 21,975,146
46,756 148,270 - 28,181,140
125,000 1,150,000 - 145,848,813
- - - 32,875,789
918,510 - - 7,982,920
- 3,552,448 - 3,552,448
- - - (1,079,476)
- - - -
- - (3,531,611)
5,769,305 4,675,156 - 503,685,275
City of Richmond
Attachment 4 - Fiscal Year 2023-2024 Comprehensive Budget by Fund 90 Transfers in from:
General Fund
Operations
Special Revenue
Capital Improvements
Debt Service
Enterprise Fund
Internal Service Funds
Housing Department
Successor Agency
Housing Authority
Total transfers in
91 Transfers out to:
General Fund
Operations
Special Revenue
Capital Improvements
Debt Service
Enterprise Fund
Internal Service Funds
Housing Department
Successor Agency
Housing Authority
Garfield Pension
General Pension
Total transfers out
Net transfers in/out
Excess/(Deficiency)
ENDING BALANCE
Housing RHA Pension
Department Trusts Total
1,261,082 - 152,077 17,764,702
- - - -
- - 820 28,567,497
- - - -
- - - -
- - - 86,778
- - - -
- - - 480,000
- - - -
895,282 - - 895,282
2,156,364 - 152,897 47,794,259
- - - 20,310,358
- 480,000 - 4,978,498
- - - 6,903,091
- - - -
- - - 12,867,033
- - - -
- - - 426,018
- - - -
- - - -
895,282 - - 2,156,364
- - - -
- - - 152,897
895,282 480,000 - 47,794,259
(480,000) 1,261,082 152,897 -
(4,337,533) (7,050) 152,897 (96,850,329)
1,846,501 1,372,108 1,171,848 160,779,926
City of Richmond
Attachment 4 - Fiscal Year 2023-2024 Comprehensive Budget by Fund General
Fund
FUND 0001
Estimated Beginning Balance 07/01/2023 52,588,710
Revenues
30 Property Tax 50,567,173
31 Sales Tax 56,752,495
32 Utility Users Tax 55,775,083
33 Other Taxes 23,237,723
34 Licenses, Permits and Fees 13,286,195
35 Fines, Forfeitures and Penalties 331,144
36 Interest and Investment Income 1,011,535
37 Charges for Services 2,561,992
38 Other Revenues 238,480
39 Rental Income 777,028
3A State and Local Taxes 125,000
3B Federal Grant Revenue -
3C State Grant Revenue 110,000
3D Other Grant Revenue 250,000
3H Pension Stabilization Revenue -
60 Proceeds from Sale of Property -
61 Loan/Bond Proceeds 40,400
Total Revenues 205,064,249
Expenditures
40 Salaries and Wages 83,176,695
41 Benefits 63,042,611
42 Professional Services 20,045,191
43 Other Operating 9,180,842
44 Utilities 5,295,865
45 Equipment & Contractual Svcs. 6,018,370
46 Provision for Insurance Loss 34,200
47 Cost Pool 21,593,734
48 Asset & Capital Outlay 1,893,500
49 Debt Service Expenditures 841,353
50 Grant Expenditures 19,155
51 CDBG/Home/Hsg Proj -
52 Employment & Training Allocations -
53 RHA Cost Allocation -
4A A87 Cost Plan Reimbursement (3,531,611)
Total Expenditures 207,609,905
City of Richmond
Attachment 4 - Fiscal Year 2023-2024 Comprehensive Budget by Fund General
Fund
FUND 0001
90 Transfers in from:
General Fund -
Operations -
Special Revenue 20,223,580
Capital Improvements -
Debt Service -
Enterprise Fund 86,778
Internal Service Funds -
Housing Department -
Successor Agency -
Housing Authority -
Total transfers in 20,310,358
91 Transfers out to:
General Fund -
Operations 4,498,498
Special Revenue 6,903,091
Capital Improvements -
Debt Service 4,523,936
Enterprise Fund -
Internal Service Funds 426,018
Housing Department -
Successor Agency -
Housing Authority 1,261,082
Garfield Pension -
General Pension 152,077
Total transfers out 17,764,702
Net transfers in/out 2,545,656
Excess/(Deficiency) -
Ending Balance 52,588,710
City of Richmond
Attachment 4 - Fiscal Year 2023-2024 Comprehensive Budget by Fund Planning/Bldging
Transportation Hilltop Marina Bay Cost
Operations L&L L&L Recovery
FUND 1003 1012 1015 1050
Estimated Beginning Balance 07/01/2023 106,920 543,543 689,565 9,284,112 Revenues
30 Property Tax - 1,124,594 709,524 -
31 Sales Tax - - - -
32 Utility Users Tax - - - -
33 Other Taxes - - - -
34 Licenses, Permits and Fees - - - 7,012,038
35 Fines, Forfeitures and Penalties - - - -
36 Interest and Investment Income - - - 32,307
37 Charges for Services - - - 4,314,000
38 Other Revenues 20,000 - - 50
39 Rental Income - - - -
3A State and Local Taxes - - - -
3B Federal Grant Revenue - - - 750,000
3C State Grant Revenue - - - 3,735,340
3D Other Grant Revenue 859,097 - - -
3H Pension Stabilization Revenue - - - -
60 Proceeds from Sale of Property - - - -
61 Loan/Bond Proceeds - - - -
Total Revenues 879,097 1,124,594 709,524 15,843,736
Expenditures
40 Salaries and Wages 226,088 587,668 399,727 2,903,182 41 Benefits 226,214 466,983 241,437 1,803,443
42 Professional Services 110,000 40,000 53,503 10,581,394 43 Other Operating 7,900 67,900 80,000 132,791
44 Utilities 2,500 88,000 134,395 9,000
45 Equipment & Contractual Svcs. 19,097 75,000 - 51,644 46 Provision for Insurance Loss - - - -
47 Cost Pool 270,211 463,200 153,348 2,325,434
48 Asset & Capital Outlay - - - 1,000
49 Debt Service Expenditures - - - -
50 Grant Expenditures - - - -
51 CDBG/Home/Hsg Proj - - - -
52 Employment & Training Allocations - - - -
53 RHA Cost Allocation - - - -
4A A87 Cost Plan Reimbursement - - - -
Total Expenditures 862,010 1,788,751 1,062,410 17,807,888
City of Richmond
Attachment 4 - Fiscal Year 2023-2024 Comprehensive Budget by Fund Planning/Bldging
Transportation Hilltop Marina Bay Cost
Operations L&L L&L Recovery
FUND 1003 1012 1015 1050
90 Transfers in from:
General Fund - 235,988 476,309 1,320,000
Operations - - - -
Special Revenue - - - -
Capital Improvements - - - -
Debt Service - - - -
Enterprise Fund - - - -
Internal Service Funds - - - -
Housing Department - - - 480,000
Successor Agency - - - -
Housing Authority - - - -
ECIA - - - -
Total transfers in - 235,988 476,309 1,800,000
91 Transfers out to:
General Fund - - - -
Operations - - - -
Special Revenue - - - -
Capital Improvements - - - -
Debt Service - - - -
Enterprise Fund - - - -
Internal Service Funds - - - -
Housing Department - - - -
Successor Agency - - - -
Housing Authority - - - -
Total transfers out - - - -
Net transfers in/out - 235,988 476,309 1,800,000
Excess/(Deficiency) 17,087 (428,169) 123,423 (164,153)
Ending Balance 124,007 115,374 812,988 9,119,959
City of Richmond
Attachment 4 - Fiscal Year 2023-2024 Comprehensive Budget by Fund FUND
Estimated Beginning Balance 07/01/2023
Revenues
30 Property Tax
31 Sales Tax
32 Utility Users Tax
33 Other Taxes
34 Licenses, Permits and Fees
35 Fines, Forfeitures and Penalties
36 Interest and Investment Income
37 Charges for Services
38 Other Revenues
39 Rental Income
3A State and Local Taxes
3B Federal Grant Revenue
3C State Grant Revenue
3D Other Grant Revenue
3H Pension Stabilization Revenue
60 Proceeds from Sale of Property
61 Loan/Bond Proceeds
Total Revenues
Expenditures
40 Salaries and Wages
41 Benefits
42 Professional Services
43 Other Operating
44 Utilities
45 Equipment & Contractual Svcs.
46 Provision for Insurance Loss
47 Cost Pool
48 Asset & Capital Outlay
49 Debt Service Expenditures
50 Grant Expenditures
51 CDBG/Home/Hsg Proj
52 Employment & Training Allocations
53 RHA Cost Allocation
4A A87 Cost Plan Reimbursement
Total Expenditures
Engineering
Cost Code Employment Operations
Recovery Enforcement & Training Stormwater Total
1051 1053 1205 4006
21,444 17,500 548,139 1,977,030 13,188,253
- - - - 1,834,118
- - - - -
- - - - -
- - - - -
- - - 75,000 7,087,038
- - - - -
- - - - 32,307
- - - 1,930,300 6,244,300
- - - - 20,050
- - - 4,380 4,380
- - - - -
- - 2,789,664 - 3,539,664
- - 2,972,695 1,341,278 8,049,313
- - 282,983 - 1,142,080
- - - - -
- - - - -
- - - - -
- - 6,045,342 3,350,958 27,953,250
- - 2,192,811 113,054 6,422,530
- - 1,683,712 70,192 4,491,981
- - 15,700 1,529,583 12,330,180
- - 54,000 137,175 479,765
- - 2,500 40,000 276,395
- - 850,723 - 996,463
- - - - -
- - 561,697 90,530 3,864,420
- - - 1,341,278 1,342,278
- - - - -
- - 4,058,067 - 4,058,067
- - - - -
- - (1,079,476) - (1,079,476)
- - - - -
- - - - -
- - 8,339,734 3,321,812 33,182,604
City of Richmond
Attachment 4 - Fiscal Year 2023-2024 Comprehensive Budget by Fund FUND
90 Transfers in from:
General Fund
Operations
Special Revenue
Capital Improvements
Debt Service
Enterprise Fund
Internal Service Funds
Housing Department
Successor Agency
Housing Authority
ECIA
Total transfers in
91 Transfers out to:
General Fund
Operations
Special Revenue
Capital Improvements
Debt Service
Enterprise Fund
Internal Service Funds
Housing Department
Successor Agency
Housing Authority
Total transfers out
Net transfers in/out
Excess/(Deficiency)
Ending Balance
Engineering
Cost Code Employment Operations
Recovery Enforcement & Training Stormwater Total
1051 1053 1205 4006
- - 2,466,201 - 4,498,498
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - 480,000
- - - - -
- - - - -
- - - - -
- - 2,466,201 - 4,978,498
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - 2,466,201 - 4,978,498
- - 171,809 29,146 (250,856)
17,500 21,444 719,948 2,006,176 12,937,397
City of Richmond
Attachment 4 - Fiscal Year 2023-2024 Comprehensive Budget by Fund Secured Emergency Veolia N. Rich.
Pension Library Medical Mitigation Waste Mit.
Override Fund Services Funds Funds
FUND 1001 1005 1007 1009 1010
Estimated Beginning Balance 07/01/2023 4,069,191 482,631 419,407 201,330 70,446 Revenues
30 Property Tax 26,391,783 - 215,586 - -
31 Sales Tax - - - - -
32 Utility Users Tax - - - - -
33 Other Taxes - - - - -
34 Licenses, Permits and Fees - - - 25,000 124,207
35 Fines, Forfeitures and Penalties - - - - -
36 Interest and Investment Income - - - - -
37 Charges for Services - - - - -
38 Other Revenues - - - - -
39 Rental Income - - - - -
3A State and Local Taxes - - - - -
3B Federal Grant Revenue - - - - -
3C State Grant Revenue - 10,175,752 - - -
3D Other Grant Revenue - 60,000 - - -
3H Pension Stabilization Revenue - - - - -
60 Proceeds from Sale of Property - - - - -
61 Loan/Bond Proceeds - - - - -
Total Revenues 26,391,783 10,235,752 215,586 25,000 124,207 Expenditures
40 Salaries and Wages - (161,645) - - -
41 Benefits - (52,045) - - -
42 Professional Services - 477,780 103,100 100,000 122,375 43 Other Operating - 12,183 38,486 - 832
44 Utilities - - - - 1,000
45 Equipment & Contractual Svcs. - - 74,000 - -
46 Provision for Insurance Loss - - - - -
47 Cost Pool - - - - -
48 Asset & Capital Outlay - 9,954,479 - - -
49 Debt Service Expenditures - - - - -
50 Grant Expenditures - 5,000 - - -
51 CDBG/Home/Hsg Proj - - - - -
52 Employment & Training Allocations - - - - -
53 RHA Cost Allocation - - - - -
4A A87 Cost Plan Reimbursement - - - - -
Total Expenditures - 10,235,752 215,586 100,000 124,207
City of Richmond
Attachment 4 - Fiscal Year 2023-2024 Comprehensive Budget by Fund Secured Emergency Veolia N. Rich.
Pension Library Medical Mitigation Waste Mit.
Override Fund Services Funds Funds
FUND 1001 1005 1007 1009 1010
90 Transfers in from:
General Fund - - - - -
Operations - - - - -
Special Revenue - - - - -
Capital Improvements - - - - -
Debt Service - - - - -
Enterprise Fund - - - - -
Internal Service Funds - - - - -
Housing Department - - - - -
Successor Agency - - - - -
Housing Authority - - - - -
Total transfers in - - - - -
91 Transfers out to:
General Fund 20,223,580 - - - -
Operations - - - - -
Special Revenue - - - - -
Capital Improvements - - - - -
Debt Service 8,343,097 - - - -
Enterprise Fund - - - - -
Internal Service Funds - - - - -
Housing Department - - - - -
Police & Fire Pension - - - - -
Housing Authority - - - - -
Garfield Pension - - - - -
General Pension 820 - - - -
Total transfers out 28,567,497 - - - -
Net transfers in/out (28,567,497) - - - -
Excess/(Deficiency) [1] (2,175,714) - 0 (75,000) -
Ending Balance 1,893,477 482,631 419,407 126,330 70,446
City of Richmond
Attachment 4 - Fiscal Year 2023-2024 Comprehensive Budget by Fund FUND
Estimated Beginning Balance 07/01/2023
Revenues
30 Property Tax
31 Sales Tax
32 Utility Users Tax
33 Other Taxes
34 Licenses, Permits and Fees
35 Fines, Forfeitures and Penalties
36 Interest and Investment Income
37 Charges for Services
38 Other Revenues
39 Rental Income
3A State and Local Taxes
3B Federal Grant Revenue
3C State Grant Revenue
3D Other Grant Revenue
3H Pension Stabilization Revenue
60 Proceeds from Sale of Property
61 Loan/Bond Proceeds
Total Revenues
Expenditures
40 Salaries and Wages
41 Benefits
42 Professional Services
43 Other Operating
44 Utilities
45 Equipment & Contractual Svcs.
46 Provision for Insurance Loss
47 Cost Pool
48 Asset & Capital Outlay
49 Debt Service Expenditures
50 Grant Expenditures
51 CDBG/Home/Hsg Proj
52 Employment & Training Allocations
53 RHA Cost Allocation
4A A87 Cost Plan Reimbursement
Total Expenditures
Outside Chevron
Funded Services Hazmat Modernization Rent Control Encroachments Donations Grant Project Fund Fund
1011 1013 1017 1018 1055
(6,209) 6,793 20,331,643 1,669,200 2,481,696
- - - - -
- - - - -
- - - - -
- - - - -
- - - 2,914,945 838,000
- - - - -
- - - 20,000 -
- - - - 227,000
- - 50,000 -
- - - - -
- - - - -
- - - - -
- - - - -
- - 4,000,000 - -
- - - - -
- - - - -
- - - - -
- - 4,000,000 2,984,945 1,065,000
- - - 1,442,839 412,750
- - - 868,399 264,071
- - 7,986,442 547,458 -
19,541 - 33,425 4,700
- - - 500 2,900
- - 1,502,829 - -
- - - 9,300 -
- - - 330,473 207,055
- - 171,901 3,000 -
- - - - -
- - 50,000 - -
- - - - -
- - - - -
- - - - -
- - - - -
- - 9,730,713 3,235,394 891,476
City of Richmond
Attachment 4 - Fiscal Year 2023-2024 Comprehensive Budget by Fund FUND
90 Transfers in from:
General Fund
Operations
Special Revenue
Capital Improvements
Debt Service
Enterprise Fund
Internal Service Funds
Housing Department
Successor Agency
Housing Authority
Total transfers in
91 Transfers out to:
General Fund
Operations
Special Revenue
Capital Improvements
Debt Service
Enterprise Fund
Internal Service Funds
Housing Department
Police & Fire Pension
Housing Authority
Garfield Pension
General Pension
Total transfers out
Net transfers in/out
Excess/(Deficiency) [1]
Ending Balance
Outside Chevron
Funded Services Hazmat Modernization Rent Control Encroachments Donations Grant Project Fund Fund
1011 1013 1017 1018 1055
- - - 150,000 -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - 150,000 -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - 150,000 -
- - (5,730,713) (100,449) 173,524
6,793 (6,209) 14,600,929 1,568,751 2,655,220
City of Richmond
Attachment 4 - Fiscal Year 2023-2024 Comprehensive Budget by Fund FUND
Estimated Beginning Balance 07/01/2023
Revenues
30 Property Tax
31 Sales Tax
32 Utility Users Tax
33 Other Taxes
34 Licenses, Permits and Fees
35 Fines, Forfeitures and Penalties
36 Interest and Investment Income
37 Charges for Services
38 Other Revenues
39 Rental Income
3A State and Local Taxes
3B Federal Grant Revenue
3C State Grant Revenue
3D Other Grant Revenue
3H Pension Stabilization Revenue
60 Proceeds from Sale of Property
61 Loan/Bond Proceeds
Total Revenues
Expenditures
40 Salaries and Wages
41 Benefits
42 Professional Services
43 Other Operating
44 Utilities
45 Equipment & Contractual Svcs.
46 Provision for Insurance Loss
47 Cost Pool
48 Asset & Capital Outlay
49 Debt Service Expenditures
50 Grant Expenditures
51 CDBG/Home/Hsg Proj
52 Employment & Training Allocations
53 RHA Cost Allocation
4A A87 Cost Plan Reimbursement
Total Expenditures
Emergency Special
Kids First Operations Public Art ARPA Revenue
Fund Fund Fund Fund Total
1303 1304 1305 1306
237,968 1,530,734 1,836,322 15,305,413 48,636,566
- - - - 26,607,369
- - - - -
- - - - -
- - - - -
- - 400,000 - 4,302,152
- - - - -
- - - - 20,000
- - - - 227,000
- - - - 50,000
- - - - -
- - - - -
- - - - -
- - - - 10,175,752
- - - - 4,060,000
- - - - -
- - - - -
- - - - -
- - 400,000 - 45,442,273
- (43,927) - - 1,650,017
- 47,218 - - 1,127,643
300,000 6,103,579 1,153,500 803,750 17,697,984
- 24,000 - - 133,167
- - - - 4,400
- - - - 1,576,829
- - - - 9,300
- 4,453 - - 541,980
- - - 6,928,890 17,058,270
- - - - -
- - - - 55,000
- - - - -
- - - - -
- - - - -
- - - - -
6,135,323 300,000 1,153,500 7,732,640 39,854,591
City of Richmond
Attachment 4 - Fiscal Year 2023-2024 Comprehensive Budget by Fund FUND
90 Transfers in from:
General Fund
Operations
Special Revenue
Capital Improvements
Debt Service
Enterprise Fund
Internal Service Funds
Housing Department
Successor Agency
Housing Authority
Total transfers in
91 Transfers out to:
General Fund
Operations
Special Revenue
Capital Improvements
Debt Service
Enterprise Fund
Internal Service Funds
Housing Department
Police & Fire Pension
Housing Authority
Garfield Pension
General Pension
Total transfers out
Net transfers in/out
Excess/(Deficiency) [1]
Ending Balance
Emergency Special
Kids First Operations Public Art ARPA Revenue
Fund Fund Fund Fund Total
1303 1304 1305 1306
300,000 6,453,091 - - 6,903,091
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
300,000 6,453,091 - - 6,903,091
- - - - 20,223,580
- - - - -
- - - - -
- - - - -
- - - - 8,343,097
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - 820
- - - - 28,567,497
6,453,091 300,000 - - (21,664,406)
317,768 - (753,500) (7,732,640) (16,076,724)
1,848,502 237,968 1,082,822 7,572,773 32,559,842
City of Richmond
Attachment 4 - Fiscal Year 2023-2024 Comprehensive Budget by Fund Asset Outside Engineering Road Maint.
Gas Tax Seizure Grants Grants Fund
FUND 1002 1004 1006 1054 1019
Estimated Beginning Balance 07/01/2023 1,310,911 188,530 - (8,605,228) 787,516 Revenues
30 Property Tax - - - - -
31 Sales Tax - - - - -
32 Utility Users Tax - - - - -
33 Other Taxes - - - - -
34 Licenses, Permits and Fees - - - - -
35 Fines, Forfeitures and Penalties - - - - -
36 Interest and Investment Income - - - - -
37 Charges for Services - - - - -
38 Other Revenues - - - - -
39 Rental Income - - - - -
3A State and Local Taxes 3,289,455 - - - 2,864,927
3B Federal Grant Revenue - - - 5,000 -
3C State Grant Revenue - - 21,986,200 11,626,357 -
3D Other Grant Revenue - - 58,812 312,099 -
3H Pension Stabilization Revenue - - - - -
60 Proceeds from Sale of Property - - - - -
61 Loan/Bond Proceeds - - - - -
Total Revenues 3,289,455 - 22,045,012 11,943,456 2,864,927 Expenditures
40 Salaries and Wages - - - - -
41 Benefits - - - - -
42 Professional Services 34,000 - 3,629,224 - -
43 Other Operating - - 16,977 - -
44 Utilities - - 50,000 - -
45 Equipment & Contractual Svcs. 850,000 - 272,000 27,500 - 46 Provision for Insurance Loss - - - - -
47 Cost Pool - - - - -
48 Asset & Capital Outlay 2,236,105 140,000 15,144,623 11,915,956 2,944,644 49 Debt Service Expenditures - - - - -
50 Grant Expenditures - - 2,932,188 - -
51 CDBG/Home/Hsg Proj - - - - -
52 Employment & Training Allocations - - - - -
53 RHA Cost Allocation - - - - -
4A A87 Cost Plan Reimbursement - - - - -
Total Expenditures 3,120,105 140,000 22,045,012 11,943,456 2,944,644
City of Richmond
Attachment 4 - Fiscal Year 2023-2024 Comprehensive Budget by Fund Asset Outside Engineering Road Maint.
Gas Tax Seizure Grants Grants Fund
FUND 1002 1004 1006 1054 1019
90 Transfers in from:
General Fund - - - - -
Operations - - - - -
Special Revenue - - - - -
Capital Improvements - - - - -
Debt Service - - - - -
Enterprise Fund - - - - -
Internal Service Funds - - - - -
Housing Department - - - - -
Successor Agency - - - - -
Housing Authority - - - - -
Total transfers in - - - - -
91 Transfers out to:
General Fund - - - - -
Operations - - - - -
Special Revenue - - - - -
Capital Improvements - - - - -
Debt Service - - - - -
Enterprise Fund - - - - -
Internal Service Funds - - - - -
Housing Department - - - - -
Successor Agency - - - - -
Housing Authority - - - - -
Total transfers out - - - - -
Net transfers in/out - - - - -
Excess/(Deficiency) 169,350 (140,000) (0) 0 (79,717)
Ending Balance 1,480,261 48,530 (0) (8,605,228) 707,799
City of Richmond
Attachment 4 - Fiscal Year 2023-2024 Comprehensive Budget by Fund FUND
Estimated Beginning Balance 07/01/2023
Revenues
30 Property Tax
31 Sales Tax
32 Utility Users Tax
33 Other Taxes
34 Licenses, Permits and Fees
35 Fines, Forfeitures and Penalties
36 Interest and Investment Income
37 Charges for Services
38 Other Revenues
39 Rental Income
3A State and Local Taxes
3B Federal Grant Revenue
3C State Grant Revenue
3D Other Grant Revenue
3H Pension Stabilization Revenue
60 Proceeds from Sale of Property
61 Loan/Bond Proceeds
Total Revenues
Expenditures
40 Salaries and Wages
41 Benefits
42 Professional Services
43 Other Operating
44 Utilities
45 Equipment & Contractual Svcs.
46 Provision for Insurance Loss
47 Cost Pool
48 Asset & Capital Outlay
49 Debt Service Expenditures
50 Grant Expenditures
51 CDBG/Home/Hsg Proj
52 Employment & Training Allocations
53 RHA Cost Allocation
4A A87 Cost Plan Reimbursement
Total Expenditures
Capital Outlay Harbor Park Traffic
Fund Measure C/J Fund Impact Fee Impact Fee
2001 2002 2007 2110 2111
2,176,026 22,170,449 45,947 150,808 1,176,999
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
4,292,882 - - - -
- - - - -
- - - - -
- - - - -
- 4,292,882 - - -
- - - - -
- - - - -
200,000 - - - -
- - - -
- - - - -
15,000 - - - -
- - - - -
- - - - -
5,927,803 22,170,449 - 15,000 -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
22,170,449 6,142,803 - 15,000 -
City of Richmond
Attachment 4 - Fiscal Year 2023-2024 Comprehensive Budget by Fund FUND
90 Transfers in from:
General Fund
Operations
Special Revenue
Capital Improvements
Debt Service
Enterprise Fund
Internal Service Funds
Housing Department
Successor Agency
Housing Authority
Total transfers in
91 Transfers out to:
General Fund
Operations
Special Revenue
Capital Improvements
Debt Service
Enterprise Fund
Internal Service Funds
Housing Department
Successor Agency
Housing Authority
Total transfers out
Net transfers in/out
Excess/(Deficiency)
Ending Balance
Capital Outlay Harbor Park Traffic
Fund Measure C/J Fund Impact Fee Impact Fee
2001 2002 2007 2110 2111
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
(22,170,449) (1,849,921) - (15,000) -
- 326,105 45,947 135,808 1,176,999
City of Richmond
Attachment 4 - Fiscal Year 2023-2024 Comprehensive Budget by Fund FUND
Estimated Beginning Balance 07/01/2023
Revenues
30 Property Tax
31 Sales Tax
32 Utility Users Tax
33 Other Taxes
34 Licenses, Permits and Fees
35 Fines, Forfeitures and Penalties
36 Interest and Investment Income
37 Charges for Services
38 Other Revenues
39 Rental Income
3A State and Local Taxes
3B Federal Grant Revenue
3C State Grant Revenue
3D Other Grant Revenue
3H Pension Stabilization Revenue
60 Proceeds from Sale of Property
61 Loan/Bond Proceeds
Total Revenues
Expenditures
40 Salaries and Wages
41 Benefits
42 Professional Services
43 Other Operating
44 Utilities
45 Equipment & Contractual Svcs.
46 Provision for Insurance Loss
47 Cost Pool
48 Asset & Capital Outlay
49 Debt Service Expenditures
50 Grant Expenditures
51 CDBG/Home/Hsg Proj
52 Employment & Training Allocations
53 RHA Cost Allocation
4A A87 Cost Plan Reimbursement
Total Expenditures
Fire Police Recreation Facility Fee Library
Impact Fee Impact Fee Impact Fee Parks Impact Fee
2113 2114 2115 2116 2117
648,838 52,044 552,916 2,488,615 1,693,196
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - -
- - -
- - - - -
- 117,000 - - -
- - - - -
- - - - -
- - - - -
- - - - -
155,000 - - 373,264 1,204,188
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
117,000 155,000 - 373,264 1,204,188
City of Richmond
Attachment 4 - Fiscal Year 2023-2024 Comprehensive Budget by Fund FUND
90 Transfers in from:
General Fund
Operations
Special Revenue
Capital Improvements
Debt Service
Enterprise Fund
Internal Service Funds
Housing Department
Successor Agency
Housing Authority
Total transfers in
91 Transfers out to:
General Fund
Operations
Special Revenue
Capital Improvements
Debt Service
Enterprise Fund
Internal Service Funds
Housing Department
Successor Agency
Housing Authority
Total transfers out
Net transfers in/out
Excess/(Deficiency)
Ending Balance
Fire Police Recreation Facility Fee Library
Impact Fee Impact Fee Impact Fee Parks Impact Fee
2113 2114 2115 2116 2117
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
(117,000) (155,000) - (373,264) (1,204,188)
(64,956) 493,838 552,916 2,115,351 489,008
City of Richmond
Attachment 4 - Fiscal Year 2023-2024 Comprehensive Budget by Fund FUND
Estimated Beginning Balance 07/01/2023
Revenues
30 Property Tax
31 Sales Tax
32 Utility Users Tax
33 Other Taxes
34 Licenses, Permits and Fees
35 Fines, Forfeitures and Penalties
36 Interest and Investment Income
37 Charges for Services
38 Other Revenues
39 Rental Income
3A State and Local Taxes
3B Federal Grant Revenue
3C State Grant Revenue
3D Other Grant Revenue
3H Pension Stabilization Revenue
60 Proceeds from Sale of Property
61 Loan/Bond Proceeds
Total Revenues
Expenditures
40 Salaries and Wages
41 Benefits
42 Professional Services
43 Other Operating
44 Utilities
45 Equipment & Contractual Svcs.
46 Provision for Insurance Loss
47 Cost Pool
48 Asset & Capital Outlay
49 Debt Service Expenditures
50 Grant Expenditures
51 CDBG/Home/Hsg Proj
52 Employment & Training Allocations
53 RHA Cost Allocation
4A A87 Cost Plan Reimbursement
Total Expenditures
Hilltop Impact Storm Drain Wastewater CIP
Fee Impact Fee Impact Fee Total
2118 2119 2120
1,023,067 31,901 922,588 26,815,122
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - 6,154,382
- - - 5,000
- - - 33,612,557
- - - 4,663,793
- - - -
- - - -
- - - -
- - - 44,435,732
-
-
- - - 3,863,224
- - - 133,977
- - - 50,000
- - - 1,164,500
- - - -
- - - -
- - 250,000 62,477,032
- - - -
- - - 2,932,188
- - - -
- - - -
- - - -
- - - -
- - 250,000 70,620,921
City of Richmond
Attachment 4 - Fiscal Year 2023-2024 Comprehensive Budget by Fund FUND
90 Transfers in from:
General Fund
Operations
Special Revenue
Capital Improvements
Debt Service
Enterprise Fund
Internal Service Funds
Housing Department
Successor Agency
Housing Authority
Total transfers in
91 Transfers out to:
General Fund
Operations
Special Revenue
Capital Improvements
Debt Service
Enterprise Fund
Internal Service Funds
Housing Department
Successor Agency
Housing Authority
Total transfers out
Net transfers in/out
Excess/(Deficiency)
Ending Balance
Hilltop Impact Storm Drain Wastewater CIP
Fee Impact Fee Impact Fee Total
2118 2119 2120
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - (250,000) (26,185,189)
31,901 1,023,067 672,588 629,933
City of Richmond
Attachment 4 - Fiscal Year 2023-2024 Comprehensive Budget by Fund 2005 99A 2016
TAXBLE PENSION Lease Debt Svc
POBS OBG Revenue Total
FUND 3001 3002 3005
Estimated Beginning Balance 07/01/2023 11,333,263 325 969 11,334,558 Revenues
30 Property Tax - - - -
31 Sales Tax - - - -
32 Utility Users Tax - - - -
33 Other Taxes - - - -
34 Licenses, Permits and Fees - - - -
35 Fines, Forfeitures and Penalties - - - -
36 Interest and Investment Income - - - -
37 Charges for Services - - 6,684,183 6,684,183
38 Other Revenues - - - -
39 Rental Income - - - -
3A State and Local Taxes - - - -
3B Federal Grant Revenue - - - -
3C State Grant Revenue - - - -
3D Other Grant Revenue - - - -
3H Pension Stabilization Revenue - - - -
60 Proceeds from Sale of Property - - - -
61 Loan/Bond Proceeds - - - -
Total Revenues - - 6,684,183 6,684,183
Expenditures
40 Salaries and Wages - - - -
41 Benefits - - - -
42 Professional Services - - - -
43 Other Operating - - - -
44 Utilities - - - -
45 Equipment & Contractual Svcs. - - - -
46 Provision for Insurance Loss - - - -
47 Cost Pool - - - -
48 Asset & Capital Outlay - - - -
49 Debt Service Expenditures 11,403,165 - 7,771,713 19,174,878 50 Grant Expenditures - - - -
51 CDBG/Home/Hsg Proj - - - -
52 Employment & Training Allocations - - - -
53 RHA Cost Allocation - - - -
4A A87 Cost Plan Reimbursement - - - -
Total Expenditures 11,403,165 - 7,771,713 19,174,878
City of Richmond
Attachment 4 - Fiscal Year 2023-2024 Comprehensive Budget by Fund 2005 99A 2016
TAXBLE PENSION Lease Debt Svc
POBS OBG Revenue Total
FUND 3001 3002 3005
90 Transfers in from:
General Fund 3,060,068 - 1,463,868 4,523,936
Operations - - - -
Special Revenue 8,343,097 - - 8,343,097
Capital Improvements - - - -
Debt Service - - - -
Enterprise Fund - - - -
Internal Service Funds - - - -
Housing Department - - - -
Successor Agency - - - -
Housing Authority - - - -
Total transfers in 11,403,165 - 1,463,868 12,867,033
91 Transfers out to:
General Fund - - - -
Operations - - - -
Special Revenue - - - -
Capital Improvements - - - -
Debt Service - - - -
Enterprise Fund - - - -
Internal Service Funds - - - -
Housing Department - - - -
Successor Agency - - - -
Housing Authority - - - -
Total transfers out - - - -
Net transfers in/out 11,403,165 - 1,463,868 12,867,033
Excess/(Deficiency) (0) - 376,339 376,338
Ending Balance 11,333,263 325 377,308 11,710,896
City of Richmond
Attachment 4 - Fiscal Year 2023-2024 Comprehensive Budget by Fund Wastewater Marina
Port Enterprise Operations KCRT Enterprise Fund
Operations Operations Operations Operations Total
FUND 4001 4003 4005 4008
Estimated Beginning Balance 07/01/2023 9,177,365 45,648,825 3,635,209 860,982 59,322,381 Revenues
30 Property Tax - - - - -
31 Sales Tax - - - - -
32 Utility Users Tax - - - - -
33 Other Taxes - - - - -
34 Licenses, Permits and Fees - 36,000 - 1,250,000 1,286,000 35 Fines, Forfeitures and Penalties - 2,000 - - 2,000
36 Interest and Investment Income - - - - -
37 Charges for Services - 28,250,000 - - 28,250,000
38 Other Revenues - - - - -
39 Rental Income 10,451,891 - 450,000 - 10,901,891
3A State and Local Taxes - - - - -
3B Federal Grant Revenue - - - - -
3C State Grant Revenue - - - - -
3D Other Grant Revenue 1,003,250 - - - 1,003,250
3H Pension Stabilization Revenue - - - - -
60 Proceeds from Sale of Property - - - - -
61 Loan/Bond Proceeds - - - - -
Total Revenues 11,455,141 28,288,000 450,000 1,250,000 41,443,141 Expenditures
40 Salaries and Wages 459,994 1,485,971 - 505,455 2,451,420 41 Benefits 268,361 796,804 - 340,880 1,406,045
42 Professional Services 1,001,500 10,844,657 924,842 53,800 12,824,799 43 Other Operating 7,200 368,409 - 37,721 413,330
44 Utilities 483,500 1,417,049 - 5,727 1,906,276
45 Equipment & Contractual Svcs. 58,000 412,300 - - 470,300 46 Provision for Insurance Loss 45,000 - - 604 45,604
47 Cost Pool 481,859 663,397 - 221,506 1,366,762
48 Capital Improvement Projects 5,575,000 47,005,000 - 52,580,000 49 Debt Service Expenditures 4,267,000 8,059,725 206,815 - 12,533,540 50 Grant Expenditures - - - - -
51 CDBG/Home/Hsg Proj - - - - -
52 Employment & Training Allocations - - - - -
53 RHA Cost Allocation - - - - -
Total Expenditures 12,647,414 71,053,312 1,131,657 1,165,693 85,998,077
City of Richmond
Attachment 4 - Fiscal Year 2023-2024 Comprehensive Budget by Fund Wastewater Marina
Port Enterprise Operations KCRT Enterprise Fund
Operations Operations Operations Operations Total
FUND 4001 4003 4005 4008
90 Transfers in from:
-
General Fund - - - - -
Operations - - - - -
Special Revenue - - - - -
Capital Improvements - - - - -
Debt Service - - - - -
Enterprise Fund - - - - -
Internal Service Funds - - - - -
Housing Department - - - - -
Successor Agency - - - - -
Housing Authority - - - - -
Total transfers in - - - - -
91 Transfers out to:
General Fund - - 86,778 - 86,778
Operations - - - - -
Special Revenue - - - - -
Capital Improvements - - - - -
Debt Service - - - - -
Enterprise Fund - - - - -
Internal Service Funds - - - - -
Housing Department - - - - -
Successor Agency - - - - -
Housing Authority - - - - -
Total transfers out - - 86,778 - 86,778
Net transfers in/out - - (86,778) - (86,778)
Excess/(Deficiency) (1,192,273) (42,765,312) (768,435) 84,307 (44,641,713) Ending Balance 7,985,092 2,883,513 2,866,774 945,289 14,680,667
City of Richmond
Attachment 4 - Fiscal Year 2023-2024 Comprehensive Budget by Fund Internal
Risk Mngmnt Equipment Compensated Service
Insurance Replacement Absences Total
FUND 5001 5003 5008
Estimated Beginning Balance 07/01/2023 30,511,939 6,462,219 188,364 37,162,523 Revenues
30 Property Tax - - - -
31 Sales Tax - - - -
32 Utility Users Tax - - - -
33 Other Taxes - - - -
34 Licenses, Permits and Fees - - - -
35 Fines, Forfeitures and Penalties - - - -
36 Interest and Investment Income - - - -
37 Charges for Services 22,227,589 5,665,733 - 27,893,322 38 Other Revenues - - 2,600,000 2,600,000
39 Rental Income - - - -
3A State and Local Taxes - - - -
3B Federal Grant Revenue - - - -
3C State Grant Revenue - - - -
3D Other Grant Revenue - - - -
3H Pension Stabilization Revenue - - - -
60 Proceeds from Sale of Property - - - -
61 Loan/Bond Proceeds - - - -
Total Revenues 22,227,589 5,665,733 2,600,000 30,493,322 Expenditures
40 Salaries and Wages 506,482 - 2,600,000 3,106,482
41 Benefits 317,505 - - 317,505
42 Professional Services 1,152,200 - - 1,152,200
43 Other Operating 50,500 - - 50,500
44 Utilities - - - -
45 Equipment & Contractual Svcs. - 155,000 - 155,000
46 Provision for Insurance Loss 21,850,182 - 21,850,182 47 Cost Pool 619,218 - - 619,218
48 Asset & Capital Outlay 7,000 9,215,733 - 9,222,733
49 Debt Service Expenditures - 326,018 - 326,018
50 Grant Expenditures - - - -
51 CDBG/Home/Hsg Proj - - - -
52 Employment & Training Allocations - - - -
53 RHA Cost Allocation - - - -
4A A87 Cost Plan Reimbursement - - - -
Total Expenditures 24,503,087 9,696,751 2,600,000 36,799,838
City of Richmond
Attachment 4 - Fiscal Year 2023-2024 Comprehensive Budget by Fund Internal
Risk Mngmnt Equipment Compensated Service
Insurance Replacement Absences Total
FUND 5001 5003 5008
90 Transfers in from:
General Fund - 426,018 - 426,018
Operations - - - -
Special Revenue - - - -
Capital Improvements - - - -
Debt Service - - - -
Enterprise Fund - - - -
Internal Service Funds - - - -
Housing Department - - - -
Successor Agency - - - -
Housing Authority - - - -
- -
Total transfers in - 426,018 - 426,018
91 Transfers out to:
General Fund - - - -
Operations - - - -
Special Revenue - - - -
Capital Improvements - - - -
Debt Service - - - -
Enterprise Fund - - - -
Internal Service Funds - - - -
Housing Department - - - -
Successor Agency - - - -
Housing Authority - - - -
Total transfers out - - - -
Net transfers in/out - 426,018 - 426,018
Excess/(Deficiency) (2,275,498) (3,605,000) - (5,880,498) Ending Balance 28,236,441 2,857,219 188,364 31,282,025
City of Richmond
Attachment 4 - Fiscal Year 2023-2024 Comprehensive Budget by Fund Housing Home NSP NSP
Admin CDBG Program (Non-Profit) (City)
FUND 1200 1201 1202 1203 1207
Estimated Beginning Balance 07/01/2023 682,645 1,059,993 421,059 83,291 23,268 Revenues
30 Property Tax - - - - -
31 Sales Tax - - - - -
32 Utility Users Tax - - - - -
33 Other Taxes - - - - -
34 Licenses, Permits and Fees 25,000 - - - -
35 Fines, Forfeitures and Penalties - - - - -
36 Interest and Investment Income 3,741 19,567 957 - -
37 Charges for Services - - - - -
38 Other Revenues 618,299 - - - -
39 Rental Income - - - - -
3A State and Local Taxes - - - - -
3B Federal Grant Revenue - - - - -
3C State Grant Revenue - - - - -
3D Other Grant Revenue - - - - -
3H Pension Stabilization Revenue - - - - -
60 Proceeds from Sale of Property - - - - 133,664
61 Loan/Bond Proceeds - 142,356 2,538 15,000 -
Total Revenues 647,039 161,923 3,494 15,000 133,664
Expenditures
40 Salaries and Wages 249,418 - - - -
41 Benefits 93,990 - - - -
42 Professional Services 168,903 18,272 - 9,500 -
43 Other Operating 1,909 51 - - 6,753
44 Utilities 801 - - - -
45 Equipment & Contractual Svcs. - - - - -
46 Provision for Insurance Loss - - - - -
47 Cost Pool 121,347 26,923 - - -
48 Asset & Capital Outlay - - - - -
49 Debt Service Expenditures - - - - -
50 Grant Expenditures - - - - -
51 CDBG/Home/Hsg Proj - 926,481 - - -
52 Employment & Training Allocations - - - - -
53 RHA Cost Allocation - - - - -
4A A87 Cost Plan Reimbursement - - - - -
Total Expenditures 636,367 971,726 - 9,500 6,753
City of Richmond
Attachment 4 - Fiscal Year 2023-2024 Comprehensive Budget by Fund Housing Home NSP NSP
Admin CDBG Program (Non-Profit) (City)
FUND 1200 1201 1202 1203 1207
90 Transfers in from:
General Fund - - - - -
Operations - - - - -
Special Revenue - - - - -
Capital Improvements - - - - -
Debt Service - - - - -
Enterprise Fund - - - - -
Internal Service Funds - - - - -
Housing Department - - - - -
Successor Agency to RCRA - - - - -
Housing Authority - - - - -
Housing In Lieu - - - - -
Total transfers in - - - - -
91 Transfers out to:
General Fund - - - - -
Operations - - - - -
Special Revenue - - - - -
Capital Improvements - - - - -
Debt Service - - - - -
Enterprise Fund - - - - -
Internal Service Funds - - - - -
Housing Department - - - - -
Successor Agency to RCRA - - - - -
Housing Authority - - - - -
Housing In Lieu - - - - -
Total transfers out - - - - -
Net transfers in/out - - - - -
Excess/(Deficiency) 10,672 (809,803) 3,494 5,500 126,911 Ending Balance 693,317 250,190 424,553 88,791 150,180
City of Richmond
Attachment 4 - Fiscal Year 2023-2024 Comprehensive Budget by Fund FUND
Estimated Beginning Balance 07/01/2023
Revenues
30 Property Tax
31 Sales Tax
32 Utility Users Tax
33 Other Taxes
34 Licenses, Permits and Fees
35 Fines, Forfeitures and Penalties
36 Interest and Investment Income
37 Charges for Services
38 Other Revenues
39 Rental Income
3A State and Local Taxes
3B Federal Grant Revenue
3C State Grant Revenue
3D Other Grant Revenue
3H Pension Stabilization Revenue
60 Proceeds from Sale of Property
61 Loan/Bond Proceeds
Total Revenues
Expenditures
40 Salaries and Wages
41 Benefits
42 Professional Services
43 Other Operating
44 Utilities
45 Equipment & Contractual Svcs.
46 Provision for Insurance Loss
47 Cost Pool
48 Asset & Capital Outlay
49 Debt Service Expenditures
50 Grant Expenditures
51 CDBG/Home/Hsg Proj
52 Employment & Training Allocations
53 RHA Cost Allocation
4A A87 Cost Plan Reimbursement
Total Expenditures
Successor
Housing Cal Home Housing Iron
Housing
Department
Agency Grant In-Lieu Funds Triangle Total
1208 1209 1302 2125
1,164,885 1,224,585 1,264,289 260,021 6,184,034
- - - - -
- - - - -
- - - - -
- - - - -
- - 495,269 - 520,269
- - - - -
9,931 23,752 566 1,329 59,843
- - - - -
- - - - 618,299
- - - - -
- - - - -
- - 275,967 275,967
- - - - -
- - - - -
- - - - -
- - - - 133,664
80,389 63,448 - - 303,730
-
87,200 90,321 495,834 277,297 1,911,772
- 130,698 89,452 - 469,568
- 79,756 52,685 - 226,432
1,200 200 15,000 - 213,074
- - - - 8,712
- - - - 801
- - - - -
- - - - -
- - - - 148,270
1,150,000 - - 1,150,000
- - - - -
- - - - -
500,000 1,000,000 850,000 275,967 3,552,448
- - - - -
- - - - -
- - - - -
1,210,655 501,200 2,157,137 275,967 5,769,305
City of Richmond
Attachment 4 - Fiscal Year 2023-2024 Comprehensive Budget by Fund FUND
90 Transfers in from:
General Fund
Operations
Special Revenue
Capital Improvements
Debt Service
Enterprise Fund
Internal Service Funds
Housing Department
Successor Agency to RCRA
Housing Authority
Housing In Lieu
Total transfers in
91 Transfers out to:
General Fund
Operations
Special Revenue
Capital Improvements
Debt Service
Enterprise Fund
Internal Service Funds
Housing Department
Successor Agency to RCRA
Housing Authority
Housing In Lieu
Total transfers out
Net transfers in/out
Excess/(Deficiency)
Ending Balance
Successor
Housing Cal Home Housing Iron
Housing
Department
Agency Grant In-Lieu Funds Triangle Total
1208 1209 1302 2125
- - - - -
- - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - 480,000 - 480,000
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - 480,000 - 480,000
- - (480,000) - (480,000)
(1,123,455) (410,880) (2,141,303) 1,329 (4,337,533)
101,130 754,005 (877,014) 261,350 1,846,501
City of Richmond
Attachment 4 - Fiscal Year 2023-2024 Comprehensive Budget by Fund Housing
RHA RHA RHA RHA Authority
Public Housing Central Office Housing Corp Capital Fund Total FUND 4401 Through 4409 4501 4502 4201
Estimated Beginning Balance 07/01/2023 2,142,205 (1,031,256) (7,500) 275,709 1,379,158 Revenues
30 Property Tax - - - - -
31 Sales Tax - - - - -
32 Utility Users Tax - - - - -
33 Other Taxes - - - - -
34 Licenses, Permits and Fees - - - - -
35 Fines, Forfeitures and Penalties - - - - -
36 Interest and Investment Income - - - - -
37 Charges for Services - - - - -
38 Other Revenues 6,200 - - - 6,200
39 Rental Income 250,000 - - - 250,000
3A State and Local Taxes - - - - -
3B Federal Grant Revenue 1,635,391 - - 1,458,433 3,093,824 3C State Grant Revenue - - - - -
3D Other Grant Revenue - - - - -
3H Pension Stabilization Revenue - - - - -
60 Proceeds from Sale of Property 57,000 - - - 57,000
61 Loan/Bond Proceeds - - - - -
Total Revenues 1,948,591 - - 1,458,433 3,407,024
Expenditures
40 Salaries and Wages 590,732 22,075 - - 612,807
41 Benefits 456,397 64,453 - - 520,850
42 Professional Services 230,010 1,138,820 7,050 219,250 1,595,130 43 Other Operating 113,895 - - 170,000 283,895
44 Utilities 206,600 - - - 206,600
45 Equipment & Contractual Svcs. 179,440 - - 150,308 329,748 46 Provision for Insurance Loss 35,860 - - - 35,860
47 Cost Pool 30,841 15,915 - - 46,756
48 Asset & Capital Outlay - - - 125,000 125,000
49 Debt Service Expenditures - - - - -
50 Grant Expenditures 590,030 - - 328,480 918,510
51 CDBG/Home/Hsg Proj - - - - -
52 Employment & Training Allocations - - - - -
53 RHA Cost Allocation - - - - -
4A A87 Cost Plan Reimbursement - - - - -
Total Expenditures 2,433,805 1,241,263 7,050 993,038 4,675,156
City of Richmond
Attachment 4 - Fiscal Year 2023-2024 Comprehensive Budget by Fund Housing
RHA RHA RHA RHA Authority
Public Housing Central Office Housing Corp Capital Fund Total FUND 4401 Through 4409 4501 4502 4201
90 Transfers in from:
General Fund 122,262 1,138,820 - - 1,261,082
Operations - - - - -
Special Revenue - - - - -
Capital Improvements - - - - -
Debt Service - - - - -
Enterprise Fund - - - - -
Internal Service Funds - - - - -
Housing Department - - - - -
Successor Agency - - - - -
Housing Authority 792,839 102,443 - - 895,282
Total transfers in 915,101 1,241,263 - - 2,156,364
91 Transfers out to:
General Fund - - - - -
Operations - - - - -
Special Revenue - - - - -
Capital Improvements - - - - -
Debt Service - - - - -
Enterprise Fund - - - - -
Internal Service Funds - - - - -
Housing Department - - - - -
Successor Agency - - - - -
Housing Authority 429,887 - - 465,395 895,282
Total transfers out 429,887 - - 465,395 895,282
Net transfers in/out 485,214 1,241,263 - (465,395) 1,261,082 Excess/(Deficiency) - - (7,050) - (7,050)
Ending Balance 2,142,205 (1,031,256) (14,550) 275,709 1,372,108
City of Richmond
Attachment 4 - Fiscal Year 2023-2024 Comprehensive Budget by Fund Genral Police & Fire
Pension Pension Pension
Trusts Trusts Total
FUND 6050 6051
Estimated Beginning Balance 07/01/2023 1,018,951 7,722,300 1,018,951 Revenues
30 Property Tax - - -
31 Sales Tax - - -
32 Utility Users Tax - - -
33 Other Taxes - - -
34 Licenses, Permits and Fees - - -
35 Fines, Forfeitures and Penalties - - -
36 Interest and Investment Income - - -
37 Charges for Services - - -
38 Other Revenues - - -
39 Rental Income - - -
3A State and Local Taxes - - -
3B Federal Grant Revenue - - -
3C State Grant Revenue - - -
3D Other Grant Revenue - - -
3H Pension Stabilization Revenue - - -
60 Proceeds from Sale of Property - - -
61 Loan/Bond Proceeds - - -
Total Revenues - - -
Expenditures
40 Salaries and Wages - - -
41 Benefits - - -
42 Professional Services - - -
43 Other Operating - - -
44 Utilities - - -
45 Equipment & Contractual Svcs. - - -
46 Provision for Insurance Loss - - -
47 Cost Pool - - -
48 Asset & Capital Outlay - - -
49 Debt Service Expenditures - - -
50 Grant Expenditures - - -
51 CDBG/Home/Hsg Proj - - -
52 Employment & Training Allocations - - -
53 RHA Cost Allocation - - -
4A A87 Cost Plan Reimbursement - - -
Total Expenditures - - -
City of Richmond
Attachment 4 - Fiscal Year 2023-2024 Comprehensive Budget by Fund Genral Police & Fire
Pension Pension Pension
Trusts Trusts Total
FUND 6050 6051
90 Transfers in from:
-
General Fund 152,077 - 152,077
Operations - - -
Special Revenue 820 - 820
Capital Improvements - - -
Debt Service - - -
Enterprise Fund - - -
Internal Service Funds - - -
Housing Department - - -
Successor Agency - - -
Housing Authority - - -
-
Total transfers in 152,897 - 152,897
91 Transfers out to:
- - -
General Fund - - -
Operations - - -
Special Revenue - - -
Capital Improvements - - -
Debt Service - - -
Enterprise Fund - - -
Internal Service Funds - - -
Housing Department - - -
Successor Agency - - -
Housing Authority - -
Total transfers out - - -
Net transfers in/out 152,897 - 152,897
Excess/(Deficiency) 152,897 - 152,897
Ending Balance 1,171,848 7,722,300 1,171,848
Attachment 5 - Fiscal Year 2023-2024 Proposed Position Listing Department Adopted
FY22-23
Current
FY22-23 Changes Proposed
FY23-24
CITY ATTORNEY'S OFFICE
Admin Services Analyst 1.0 1.0 1.0
Assistant City Attorney 2.0 2.0 3.0
Chief Assistant City Attorney 1.0 1.0 1.0
City Attorney (Currently Contract Position) 1.0 1.0 0.0 Office Specialist 1.0 1.0 1.0
Law Office Supervisor 1.0 1.0
Senior Assistant City Attorney 3.0 3.0 3.0
Supervising Office Assistant 1.0
Total Full-Time Equivalents (FTEs) 10.0 10.0 0.0 10.0
CITY CLERK'S OFFICE
City Clerk 1.0 1.0 1.0
Deputy City Clerk 3.0 3.0 3.0
Total Full-Time Equivalents (FTEs) 4.0 4.0 0.0 4.0
CITY COUNCIL
Councilmember 6.0 6.0 6.0
Project Coordinator 1.0 1.0 1.0
Assistant Administrative Analyst 1.0 1.0
Total Full-Time Equivalents (FTEs) 7.0 8.0 0.0 8.0
CITY MANAGER'S OFFICE
Deputy City Manager (Moved to Finance & Community Services) 2.0 -2.0 0.0 City Manager 1.0 1.0 1.0
Executive Assistant to the City Manager 1.0 1.0 1.0
Management Analyst (Communications Analyst) 1.0 1.0
Management Analyst I/ II 1.0 1.0 1.0
Sr. Admin Analyst 0.0 0.0 1.0 1.0
Total Full-Time Equivalents (FTEs) 3.0 5.0 0.0 5.0
Administrative Aide 1.0 1.0 1.0
Associate Administrative Analyst (+1 for TCC Grant) 1.0 1.0 2.0 3.0 Building Inspector 1.0 2.0 2.0
Building Inspector Supervisor 1.0 1.0 1.0
Building Official 1.0 1.0 1.0
Code Enforcement Manager 1.0 1.0 1.0
Code Enforcement Officer I/II 7.0 7.0 7.0
Deputy Building Official 1.0 1.0 1.0
Director of Community Development 1.0 1.0 1.0
Housing Programs Analyst 1.0 1.0
Housing Manager 1.0 1.0 1.0
Housing Services Supervisor 1.0 1.0
Industrial Building Inspector 1.0 1.0 1.0
Permit Technician I/II 4.0 4.0 4.0
Plan Checking Engineer 1.0 1.0 1.0
Planner I/II 3.0 3.0 3.0
Planning Manager 1.0 1.0 1.0
Planning Technician I/II 1.0 1.0
Project Coordinator (TCC Grant Position) 1.0 1.0
Senior Accountant 1.0 1.0 -1.0 0.0
Senior Administrative Analyst 1.0 1.0 1.0
Senior Building Inspector 4.0 3.0 3.0
Senior Planner 4.0 4.0 4.0
Total Full-Time Equivalents (FTEs) 36.0 38.0 3.0 41.0
COMMUNITY POLICE REVIEW COMMISSION
COMMUNITY DEVELOPMENT (Building Services, Code Enforcement, Housing, & Planning) 2046 1
Attachment 5 - Fiscal Year 2023-2024 Proposed Position Listing Department Adopted
FY22-23
Current
FY22-23 Changes Proposed
FY23-24
Assistant Administrative Analyst 0.1 0.1 0.1
Total Full-Time Equivalents (FTEs) 0.1 0.1 0.0 0.1
COMMUNITY SERVICES (Administration)
Deputy City Manager (Moved from City Manager Office) 0.0 0.0 1.0 1.0 Finance Manager 1.0 1.0
Total Community Services (Administration) 0.0 1.0 1.0 2.0 COMMUNITY SERVICES (Employment & Training)
Administrative Aide 1.0 1.0 1.0
Admin Trainee 1.0 1.0
Assistant Administrative Analyst 2.0 2.0 2.0
Administrative Services Analyst 1.0 1.0 1.0
Deputy Director of Community Services - Employment and Training 1.0 1.0 1.0 Employment Program Manager 3.0 3.0 3.0
Employment Program Specialist I/II 9.0 12.0 12.0
Library & Community Svcs Director 1.0 1.0 1.0
Office Assistant I/II 1.0 1.0
Project Coordinator 1.0 1.0 1.0
Senior Accountant 1.0 1.0 1.0
Senior Employment Program Specialist 2.0 2.0 2.0
Total Full-Time Equivalents (FTEs) 22.0 27.0 0.0 27.0
COMMUNITY SERVICES (Library)
Administrative Librarian 2.0 1.0 1.0
Administrative Services Analyst 1.0 1.0 1.0
Associate Admin Analyst 1.0 0.0 0.0
Deputy Director of Community Services - Library 1.0 1.0 1.0 Executive Secretary I/II 1.0 1.0 1.0
Family Literacy Specialist 1.0 1.0 1.0
Head of Reference 1.0 1.0 2.0
Learning Center Manager I/II 1.0 1.0 1.0
Librarian I/II 8.0 9.0 9.0
Library Assistant I/II 6.0 8.0 8.0
Library Associate 2.0 2.0 2.0
Library Information Systems Support Technician 1.0 1.0 1.0 Literacy Program Manager 1.0 1.0 1.0
Office Assistant I/II 0.7 0.7 0.7
Senior Library Assistant 2.0 2.0 2.0
Senior Administrative Analyst 1.0 1.0
Volunteer Tutor/Learner Coordinator 3.0 3.0 3.0
Total Full-Time Equivalents (FTEs) 31.7 34.7 1.0 35.7
COMMUNITY SERVICES (Office of Neighborhood Safety)
Admin Aide 1.0 1.0 1.0
Accounting Assistant 1.0
Deputy Director - ONS 1.0 1.0 1.0
Management Analyst I/II 1.0 1.0
Neighborhood Change Agents 11.0 11.0 11.0
ONS Field Coordinator 2.0 2.0 2.0
ONS Program Manager 1.0 1.0 1.0
Project Coordinator 1.0
Total Full-Time Equivalents (FTEs) 18.0 17.0 0.0 17.0
COMMUNITY SERVICES (Recreation)
Accounting Asst I/II 1.0 1.0 1.0
Administrative Aide 1.0 2.0 2.0
Administrative Services Analyst 1.0 1.0
Assistant Admin Analyst 1.0 1.0 1.0
Associate Admin Analyst 1.0 1.0 1.0
2047 2
Attachment 5 - Fiscal Year 2023-2024 Proposed Position Listing Department Adopted
FY22-23
Current
FY22-23 Changes Proposed
FY23-24
Auditorium Aide 3.2 3.2 3.2
Deputy Director of Community Services - Recreation 1.0 1.0 1.0 Development Project Manager II 0.4 0.4 0.4
Executive Secretary I/II 1.0 1.0 1.0
Library Associate (Tool Lending Library) 2.0 2.0
Lifeguard 1.6 1.6 1.6
Office Specialist 2.0 1.0 1.0
Recreation Program Coordinator 8.0 8.0 2.0 10.0
Recreation Program Specialist 3.2 4.2 -1.0 3.2
Recreation Supervisor 3.0 3.0 3.0
Senior Accountant 1.0 0.0
Senior Lifeguard 1.6 1.6 1.6
Total Full-Time Equivalents (FTEs) 30.0 30.0 4.0 34.0
COMMUNITY SERVICES (Social Services)
Project Manager II - Social Services 1.0 1.0
Total Community Services 0.0 0.0 1.0 1.0
COMMUNITY SERVICES (Transportation)
Associate Administrative Analyst 1.0 1.0
Paratransit Driver 2.0 2.0 2.0
Paratransit Driver Leadworker 1.0 1.0 1.0
Project Manager I/II 2.0 2.0 2.0
Total Full-Time Equivalents (FTEs) 5.0 5.0 1.0 6.0
DEPARTMENT OF CHILDREN AND YOUTH
Management Analyst I/II 1.0 1.0 1.0 2.0
Project Manager I/II (Grants Manager) 0.0 0.0 1.0 1.0
Senior Management Analyst 1.0 1.0 -1.0 0.0
Total Full-Time Equivalents (FTEs) 2.0 2.0 1.0 3.0
Arts & Culture Manager 1.0 1.0 1.0
Deputy City Manager (Moved to City Manager Office/ Finance) 1.0 0.0 0.0 Development Project Manager II 1.0 1.0 1.0
Director of Economic Development 1.0 1.0
Sr. Admin Analyst 1.0 1.0 -1.0 0.0
Economic Development Coordinator 1.0 1.0
Environmental Manager 1.0 1.0 1.0
Executive Secretary I/II 1.0 1.0 1.0
Management Analyst I/II 1.0 2.0 2.0
Port Director/Project Manager III 1.0 1.0 1.0
Port Marketing/Operations Manager 1.0 1.0 1.0
Project Manager I/II (Grants Manager) 1.0 1.0 -1.0 0.0
Sr. Business Assistance Officer 1.0 1.0 1.0
Sr. Management Analyst/Mgmt Analyst I/II 1.0 0.0
Total Full-Time Equivalents (FTEs) 12.0 12.0 -1.0 11.0
PORT is now in Economic Development as of FY21-22
FINANCE
Accountant I/II 8.0 7.0 -1.0 6.0
Accounting Assistant I/II 5.0 5.0 5.0
Accounting Manager 2.0 2.0 2.0 4.0
Administrative Services Analyst 1.0 1.0 1.0
Budget Administrator 1.0 1.0 -1.0 0.0
Budget Analyst l/II 1.0 2.0 2.0
Business License Field Inspector 1.0 1.0 1.0
Business License Specialist 2.0 2.0 2.0
Buyer I/II 1.0 1.0 1.0
ECONOMIC DEVELOPMENT (Arts & Culture, Environmental Health Initiative, Economic Development, Real Estate, and Port)
2048 3
Attachment 5 - Fiscal Year 2023-2024 Proposed Position Listing Department Adopted
FY22-23
Current
FY22-23 Changes Proposed
FY23-24
Project Manager I (Contract Compliance) 1.0 1.0
Chief Accountant 1.0 1.0
Deputy City Manager (Moved from City Manager Office) 0.0 1.0 1.0 Deputy Director of Finance 1.0 1.0 1.0
Director of Finance 1.0 1.0 1.0
Payroll Coordinator 2.0 2.0 2.0
Payroll Supervisor 1.0 1.0 1.0
Senior Accountant 3.0 3.0 0.0 3.0
Senior Budget Analyst 1.0 1.0 1.0
Senior Buyer 1.0 1.0 1.0
Total Full-Time Equivalents (FTEs) 32.0 32.0 3.0 35.0
FIRE
SWORN
Fire Chief 1.0 1.0 1.0
Battalion Chief 4.0 4.0 4.0
Deputy Fire Chief 1.0 1.0 1.0
Deputy Fire Marshal 1.0 1.0 1.0
Fire Captain 24.0 24.0 24.0
Fire Engineer 24.0 24.0 24.0
Fire Fighter 30.0 30.0 30.0
Fire Inspector I/II (Backfilling Two FTEs) 3.0 5.0 5.0
Fire Marshal 1.0 1.0 1.0
Sub-total Sworn 89.0 91.0 0.0 91.0
NON-SWORN
Administrative Aide 1.0 1.0 1.0
Administrative Services Analyst 1.0 1.0 1.0
Associate Admin Analyst 1.0 1.0 1.0
Emergency Services Analyst 1.0 1.0 1.0
Emergency Services Manager 1.0 1.0 1.0
Sub-total Non-Sworn 5.0 5.0 5.0
Total Full-Time Equivalents (FTEs) 94.0 96.0 0.0 96.0
HUMAN RESOURCES
Admin Aide 1.0 1.0
Administrative Services Analyst 1.0 0.0 0.0
Employee Benefits Analyst I 1.0 1.0 1.0
Human Resources Manager 3.0 3.0 3.0
Human Resources Mgt. Director 1.0 1.0 1.0
Human Resources Technician I/II/III 2.0 2.0 2.0
Personnel Analyst I/II 3.0 4.0 4.0
Principal Personnel Analyst 1.0 1.0 1.0
Senior Personnel Analyst 1.0 2.0 2.0
Total Full-Time Equivalents (FTEs) 13.0 15.0 0.0 15.0
INFORMATION TECHNOLOGY
Business Analyst I 1.0 1.0 1.0
Cable TV Manager 1.0 1.0 1.0
Cable TV Programming Coordinator 1.0 1.0 1.0
Duplicating/Mail Assistant I/II 1.0 1.0 1.0
GIS Administrator 1.0 0.0 0.0
Information Technology Assistant 1.0 1.0 1.0
Information Technology Director 1.0 1.0 1.0
Information Technology Manager 1.0 2.0 2.0
Microcomputer Support Specialist I/II 1.0 1.0 1.0
Network & Systems Security Officer 1.0 1.0 1.0
Network & Systems Specialist I/II 1.0 1.0 1.0
Senior Cable TV Production Assistant 1.0 1.0 1.0
Senior Programmer Analyst 1.0 1.0 1.0
2049 4
Attachment 5 - Fiscal Year 2023-2024 Proposed Position Listing Department Adopted
FY22-23
Current
FY22-23 Changes Proposed
FY23-24
Telecommunication Manager 1.0 1.0 1.0
Total Full-Time Equivalents (FTEs) 14.0 14.0 0.0 14.0
MAYOR'S OFFICE
Mayor 1.0 1.0 1.0
Assistant Admin Analyst 1.9 1.0 1.0
Management Analyst II 1.0 2.0 2.0
Secretary to the Mayor 1.0 1.0
Total Full-Time Equivalents (FTEs) 3.9 5.0 0.0 5.0
POLICE
SWORN
Asst Police Chief 1.0 1.0 1.0
Police Captain 3.0 3.0 3.0
Police Chief 1.0 1.0 1.0
Police Lieutenant 8.0 8.0 8.0
Police Officer 107.0 107.0 107.0
Police Officer Trainee 2.0 2.0 2.0
Police Sergeant 23.0 23.0 23.0
Sub-total Sworn 145.0 145.0 0.0 145.0
NON-SWORN
Administrative Aide 2.0 2.0 2.0
Administrative Trainee 0.0
Assistant Police Property Technician 1.0 1.0 1.0
Administrative Service Analyst 1.0 1.0 -1.0 0.0
CCTV Wireless & Systems Specialist 1.0 1.0 1.0
Civilian Admin Manager 1.0 1.0 -1.0 0.0
Community Services Officer 2.0 2.0 2.0
Communications Dispatcher I/II/III 17.0 17.0 17.0
Communications Manager 1.0 1.0 1.0
Communications Shift Supervisor 4.0 4.0 4.0
Crime Analysis Technician 1.0 1.0 1.0
Crime Analyst 1.0 1.0 1.0
Crime Prevention Manager 1.0 1.0 1.0
Crime Prevention Specialist 1.0 1.0 1.0
Crime Scene Technician 3.0 3.0 3.0
Jailer 6.0 6.0 6.0
Network and Systems Specialist I/II 2.0 2.0 2.0
Office Assistant I/II 1.0 1.0 1.0
Parking Enforcement Representative 3.0 5.0 5.0
Police Admin Manager 1.0 1.0
Police Property Technician 1.0 1.0 1.0
Police Records & Property Mgr. 1.0 1.0 1.0
Police Records Specialist 9.0 9.0 9.0
Project Manager I/II 1.0 1.0 1.0
Public Information Officer/Community Engagement Mgr 1.0 1.0 1.0 Public Safety Technology Supervisor 1.0 1.0 1.0
Senior Accountant 1.0 1.0 1.0
Senior Admin Analyst 1.0 1.0
Systems Administrator 1.0 1.0 1.0
Sub-total Non-Sworn 65.0 68.0 -1.0 67.0
Total Full-Time Equivalents (FTEs) 210.0 213.0 -1.0 212.0
PUBLIC WORKS
Administrative Aide 3.0 3.0 3.0
Associate Admin Analyst 1.0 1.0 1.0
Building Trades Worker I/II/III 4.0 4.0 4.0
Capital Projects Manager 1.0 1.0 1.0
Carpenter 2.0 2.0 2.0
Combo Equipment Mechanic 7.0 7.0 7.0
2050 5
Attachment 5 - Fiscal Year 2023-2024 Proposed Position Listing Department Adopted
FY22-23
Current
FY22-23 Changes Proposed
FY23-24
Construction & Maintenance Supervisor 1.0 1.0 1.0
Construction Inspector I/II 3.0 3.0 3.0
Custodial Maintenance Supervisor 1.0 1.0 1.0
Deputy Public Works Director 1.0 1.0 1.0
Development Project Manager I/II 0.4 0.4 0.4
Electrical Supervisor 1.0 1.0 1.0
Electrician I/II 5.0 4.0 4.0
Engineer I/II 1.0 1.0 1.0
Equipment Mechanic III/IV 3.0 3.0 3.0
Equipment Operator 11.0 11.0 11.0
Equipment Parts Specialist 2.0 2.0 2.0
Equipment Services Superintendent 1.0 1.0 1.0
Equipment Supervisor 1.0 1.0 1.0
Executive Secretary I/II 1.0 1.0 1.0
Gardener 3.0 3.0 3.0
Groundskeeper/Gardener 13.0 13.0 13.0
Maintenance Leadworker 10.0 10.0 10.0
Maintenance Worker I/II 21.0 21.0 21.0
Office Aide 0.8 0.8 0.8
Office Assistant II 1.0 1.0 1.0
Painter 2.0 2.0 2.0
Parks & Landscaping Superintendent 1.0 1.0 1.0
Parks Construction & Maintenance Worker 5.0 5.0 5.0
Parks Supervisor 3.0 3.0 3.0
Project Manager I/II 1.0 1.0 -1.0 0.0
Public Works Director 1.0 1.0 1.0
PW Facilities Maint. Superintendent 1.0 1.0 1.0
PW Streets Maint. Superintendent 1.0 1.0 1.0
Public Works Superintendent 1.0 1.0 1.0
Senior Civil Engineer 2.0 2.0 2.0
Senior Electrician 1.0 1.0
Stationery Engineer 3.0 3.0 3.0
Stationery Engineer Supervisor 1.0 1.0 1.0
Tree Leadworker 1.0 1.0 1.0
Utility Worker II 10.0 10.0 10.0
Total Full-Time Equivalents (FTEs) 132.2 132.2 -1.0 131.2 PUBLIC WORKS (Water Resource Recovery)
Administrative Aide 1.0 1.0 1.0
Admin Services Analyst 1.0 1.0 1.0
Deputy Director of Public Works - City Engineer 1.0 1.0 1.0 Engineering Infrastructure Administrator 1.0 1.0 1.0
Environmental Compliance Inspector 3.0 2.0 2.0
Environmental Manager 1.0 1.0 1.0
Executive Secretary I/II 1.0 1.0
Project Manager I/II 1.0 1.0 1.0
Project Coordinator 1.0 1.0 -1.0 0.0
Senior Accountant 1.0 1.0
Senior Civil Engineer 1.0 1.0
Senior Environmental Inspector 1.0 1.0 1.0
Total Full-Time Equivalents (FTEs) 11.0 12.0 0.0 12.0
RENT CONTROL
Administrative Aide 3.0 3.0 3.0
Assistant Admin Analyst 1.0 0.0 0.0
Deputy Director Rent Program 1.0 1.0 1.0
Executive Director Rent Program 1.0 1.0 1.0
Hearing Examiner Rent Program 1.0 1.0 1.0
Rent Board General Counsel 1.0 1.0 1.0
Rent Program Analyst I/II 2.0 2.0 2.0
2051 6
Attachment 5 - Fiscal Year 2023-2024 Proposed Position Listing Department Adopted
FY22-23
Current
FY22-23 Changes Proposed
FY23-24
Senior Admin Analyst 1.0 1.0
Senior Management Analyst 1.0 1.0 1.0
Staff Attorney Rent Program 1.0 1.0 1.0
Total Full-Time Equivalents(FTEs) 12.0 12.0 0.0 12.0
RICHMOND HOUSING AUTHORITY
Administrative Aide 1.0 1.0 1.0
Building Maintenance Supervisor 1.0 1.0 1.0
Executive Director 1.0 1.0 1.0
Resident Housing Manager 1.0 1.0 1.0
Senior Development Project Manager 1.0 1.0 1.0
Senior Property Manager 1.0 1.0 1.0
Senior Resident Housing Manager 1.0 1.0 -1.0 0.0
Total Full-Time Equivalents (FTEs) 7.0 7.00 -1.00 6.00
GRAND TOTAL ALL DEPARTMENTS 709.9 732.0 11.0 743.0
2052 7
Attachment 6: General Fund Revenue and Expenditure Assumptions Category Assumption
RevenueProperty Tax Assuming 3.3% growth for secured, and other revenue streams flat, based on Year-to-date (YTD) actuals (not budgeted amount)Sales and Use Tax Using Avenue Consulting Sales Tax (Regular, two voter approved, and Prop 172) forecast models and reducing by amount paid to City of El Cerrito
Utility User Tax Using percentage growth estimates from the Avenue consulting coupled with Year-to-date amounts from current fiscal year Other Taxes Utility Users Tax amounts for gas and Electricity, Cable, and Telecommunications based on projected FY 2022-23 revenues times growth in Avenue Consulting's forecast. Operation based on the formula in RMC and estimate of CPI change with actual postings through May (June CPI posting pending).
Licenses, Permits, and Fee Main item is Business Tax at $10.5M - which is the expected base going forward. Estimate is based on gross receipts payments received YTD which corresponded to both calendar years 2022 and 2023.
Fine and Forfeitures Based on YTD amounts.Use of Money and Property Flat, based on YTD actuals. If interest rates and cash balances remain high, this could be revisited.Charges for Services Decrease from budgeted amount but in line with YTD actuals and flat from there.Other Revenue Other revenue is unpredictable. Budgeted amounts are department's best estimates.Rental Income Terminal 4 Lease ($80k) moved from GF Port Fund Intergovernmental State Taxes Flat - only item is Motor Vehicle Fees Intergovernmental State Grant Flat - main item is State Mandated Costs ReimbursementIntergovernmental Other Grant Flat - Only grant is Supplemental Law EnforcementProceeds form Sale of Property No surplus property planned for saleLoan/Bond Proceeds Flat - based on CY actualsOperating Transfers In Pension Tax Override Fund - Assessed Valuation Growth of 3.3% plus adjustments to the new 2022 Bond Schedule - leftover funds get rolled to GF
ExpendituresSalaries and Wages Approved MOUs for Fire L188, Police and Local 1021, Local 21. Estimated costs for pending MOUs for Fire and Police Management and Executives. In addition, a 6% vacancy rate is included.
Payroll Fringe Benefits Healthcare costs at current rates as of FY 2022-23, Other Post-Employment Benefits per current Actuarial report, Retirement rates per current CalPERS rates. Worker's Comp rate 3.35 percent overall decrease in rates.
Professional and Admin Services Baseline budget plus $5.5 million for additional appropriations including an inflation factor of $761K Other Operating Baseline budget with one-time appropriations removed plus an inflation factor of $258KUtilities Baseline budget plus an inflation factor of $257KEquipment & Contract Services Baseline budget based plus an inflation factor of $130KProvision for Insurance Loss Insurance PremiumsCost Pool (Vehicle Replacement) Place holder budget based on the Fleet Services provided list of equipment - the budget will change and the list of equipment will be revised.
Cost Pool (General Liability) Based on Risk Reserve Analysis Cost Pool (Cost Allocation Plan - Admin Charges) Unchanged pending new Cost Allocation Plan (draft - the budget may change) Cost Pool (Civic Center Debt Allocation) Charge derived from the debt service, cash balance, and square footage used by the City departmentsAsset Capital Outlay As needed Debt Service Expenditure Based on the Debt Service Schedule A87 Cost Plan Reimbursement Unchanged pending new Cost Allocation Plan (draft - the budget may change) Grant Expenditures Based on the awarded grantsOperating Transfer Out Recurring and one-time subsidies to non-General Fund programs. 2053
Attachment 7: General Fund Revenue and Expenditure Summary
GENERAL FUND REVISED BUDGET
FY 2022-23
PROPOSED
BUDGET
FY 2023-2024
PCT
CHANGE
Property Taxes (48,608,929) (50,567,173) 4.03%
Sales & Use Tax (55,554,137) (56,752,495) 2.16%
Utility Users Tax (50,861,279) (55,775,083) 9.66%
Other Taxes (22,452,187) (23,237,723) 3.50%
Licenses, Permits & Fees (11,080,956) (13,286,195) 19.90% Fines & Forfeitures (465,275) (331,144) -28.83%
Use Of Money & Property (1,021,047) (1,011,535) -0.93%
Charges For Services (3,568,792) (2,561,992) -28.21%
Other Revenue (192,545) (238,480) 23.86%
Rental Income (874,506) (777,028) -11.15%
Intergovernmental State Taxes (125,000) (125,000) 0.00% Intergovernmental State Grant (175,000) (110,000) -37.14% Intergovernmental Other Grant (263,569) (250,000) -5.15% Proceeds From Sale of Property (100,000) - -100.00%
Loan/Bond Proceeds (39,400) (40,400) 2.54%
Operating Transfers-In (19,720,418) (20,310,358) 2.99%
TOTAL REVENUES (215,103,041) (225,374,607) 4.78%
Salaries and Wages 76,715,696 83,176,695 8.42%
Payroll/Fringe Benefits 66,846,458 63,042,611 -5.69%
Professional and Administrative 20,043,782 20,045,191 0.01% Other Operating 6,954,201 9,180,842 32.02%
Utilities 5,387,756 5,295,865 -1.71%
Equipment and Contract Services 2,718,982 6,018,370 121.35% Provision for Insurance Loss 29,641 34,200 15.38%
Cost Pool 15,277,766 21,593,734 41.34%
Asset/Capital Outlay 5,756,590 1,893,500 -67.11%
Debt Services Expenditure 1,037,009 841,353 -18.87%
A87 Cost Plan Reimbursement (3,531,610) (3,531,611) 0.00% Grant Expenditures 117,990 19,155 -83.77%
Operating Transfers Out 17,785,428 17,764,702 -0.12%
TOTAL EXPENDITURES 215,139,689 225,374,607 4.76%
NET (-SURPLUS)/+DEFICIT 36,648 -100.00%
2054
Attachment 8 ‐ List of Capital Projects
FY2023‐24 Draft Proposed
PROPOSED
NON-GENERAL FUND - PROJECT FUNDS FY2023-24
1002 - GAS TAX
BRIDGE PREVENTIVE MAINTENANCE 248,340
GREENWAY REHAB AND BIKE EDUCATION 27,310
STREET PAVING 2,810,455
TOTAL - STATE GAS TAX - EXPENSES 3,086,105
1005 - LIBRARY FUND
BOOKMOBILE - NEW 250,000
MAIN LIBRARY REMODEL 9,697,979
TOTAL - LIBRARY FUND 9,947,979
1006 - OUTSIDE FUNDED GRANTS
DIRT WORLD BIKE PARK 444,800
RICHMOND COMMUNITIES CLEAN COLLOBORATIVE 4,954,838
SHIELDS-REID PARK REVITALIZATION 6,437,609
TERMINAL 4 WHARF REMOVAL 3,602,815
TOTAL - OUTSIDE FUNDED GRANTS - EXPENSES 15,440,062
1019 - ROAD MAINTENANCE REHABILITATION ACCOUNT (RMRA) SB1 STREET PAVING - SB1 ALLOCATION FY2023-24 2,864,927
STREET PAVING - SB1 CUTTING/HARBOUR WAY S. BIKEWAY 79,717 TOTAL - RMRA - EXPENSES 2,944,644
1054 - ENGINEERING GRANTS
ATP QUICK BUILD CUTTING/HOFFMAN 211,793
ATP QUICK BUILD HARBOUR WAY S. CYCLE TRACK 154,721
BOORMAN PARK REVITALIZATION 3,324,489
BRIDGE PREVENTIVE MAINTENANCE 1,873,395
CARLSON BLVD. CROSSTOWN CONNECTIONS & IMPROVEMENTS 214,599 GREENING THE YELOW BRICK ROAD 351,769
GREENWAY REHAB AND BIKE EDUCATION 97,500
HARBOUR 8 PARK EXTENSION 513,190
HARBOUR WAY & WRIGHT SECTION 130 1,197,000
YELLOW BRICK ROAD 5,000
YELLOW BRICK ROAD CLEAN, GREEN & BEAUTIFUL 4,000,000
TOTAL - ENGINEERING GRANTS - EXPENSES 11,943,456
1306 - AMERICAN RESCUE PLAN ACT (ARPA)
13TH STREET COMPLETE STREET 1,000,000
MAIN LIBRARY REMODEL 4,560,490
NEVIN CENTER HVAC - ARPA 450,000
RECREATION CENTER HVAC - ARPA 451,000
RICHMOND MUSEUM HVAC - ARPA 467,400
TOTAL - AMERICAN RESCUE PLAN ACT (ARPA) - EXPENSES 6,928,890
2055
Attachment 8 ‐ List of Capital Projects
FY2023‐24 Draft Proposed
PROPOSED
NON-GENERAL FUND - PROJECT FUNDS FY2023-24
2001 - GENERAL CAPITAL
AMERICANS WITH DISABILITIES ACT (ADA) MISCELLANEOUS SIDEWALK REHAB 3,115,181 AUDITORIUM UPGRADES (Main floor lighting, electrical & switch board upgrade, and remov 497,955 CARLSON BLVD. CROSSTOWN CONNECTIONS & IMPROVEMENTS - PHASE II 750,000 CORP YARD BATHROOM REMODEL 131,235
CORP YARD FUEL SITES UPGRADES 179,211
FIRE STATION 66 - GENDER SPECIFIC RESTROOMS 275,052
HILLTOP FIRE STATION CARD READER 50,000
MAIN LIBRARY REMODEL 15,000,000
MARTIN LUTHER KING JR. CENTER 267,692
NATIVE AMERICAN HEALTH CENTER 50,000
PARKS YARD FUEL SITE UPGRADES 220,000
SF BAY TRAIL - (PT. RICHMOND TO PT. MOLATE) 606,873
SHIELDS-REID COMMUNITY CENTER HVAC SYSTEM UPGRADE 127,250 TRAFFIC CALMING PROGRAM 900,000
TOTAL - GENERAL CAPITAL - EXPENSES 22,170,449
2002 - MEASURE J
13TH STREET COMPLETE STREET 2,775,063
I-80 CENTRAL INTERCHANGE PHASE II 2,192,740
SURFACE DRAINAGE 300,000
TRAFFIC CALMING PROGRAM 300,000
TRAFFIC SAFETY IMPROVEMENTS 375,000
TOTAL - MEASURE J - EXPENSES 5,942,803
2116 - OPEN SPACE IMPACT FEE
SF BAY TRAIL - (PT. RICHMOND TO PT. MOLATE) 373,264
TOTAL - OPENSPACE IMPACT FEE - EXPENSES 373,264
2117 - LIBRARY IMPACT FEE
BOOKMOBILE - NEW 70,000
COURTYARD ENCLOSURE - MAIN LIBRARY 364,188
DELIVERY VAN - NEW 70,000
MAIN LIBRARY REMODEL 700,000
TOTAL - LIBRARY IMPACT FEE - EXPENSES 1,204,188
2120 - WASTEWATER IMPACT FEE
SANITARY SEWER REPAIRS /BRICK MANHOLE REHAB 250,000
TOTAL - WASTEWATER IMPACT FEE - EXPENSES 250,000
TOTAL - EXPENSES - CAPITAL PROJECT FUNDS 80,231,841
1201 - HOUSING DEPARTMENT - CDBG
AMERICANS WITH DISABILITIES ACT (ADA) BOOKER T. ANDERSON (BTA) 485,000 AMERICANS WITH DISABILITIES ACT (ADA) PARCHESTER CENTER 441,481 TOTAL - HOUSING DEPARTMENT - ADA 926,481
2056
Attachment 8 ‐ List of Capital Projects
FY2023‐24 Draft Proposed
PROPOSED
NON-GENERAL FUND - PROJECT FUNDS FY2023-24
4001 - PORT CIP
ELECTRICAL MAINTENANCE 60,000
PAVEMENT MAINTENANCE 150,000
PPMT ELECTRICAL AND WATERING METERING 365,000
PROCESSING BUILDING VENTILATION 55,000
PROCESSING BUILDING WINDOW REPAIR 350,000
RIGGERS LOFT PAINTING 285,000
TERMINAL 4 DEMOLITION 2,500,000
TERMINALS 7 & 8 DREDGING 65,000
TERMINALS 7 & 8 ELECTRIFICATION 1,700,000
YACHT ENTRANCE HARBOUR DREDGING 45,000
TOTAL - PORT CIP 5,575,000
4003 - WATER RESOURCE RECOVERY WASTEWATER CIP
COGENERATION 3,000,000
CUTTING BLVD. & HARBOUR WAY S. SEWER 2,000,000
DORNAN DRIVE FORCE MAIN REHABILITATION 4,000,000
GRIT AND AERATION REPLACEMENT 20,000,000
S. 33RD WET WEATHER SEWER LINE 2,000,000
SANITARY SEWER REPAIRS 2,500,000
WWTP SLUDGE THICKENER 13,500,000
TOTAL - WATER RESOURCE RECOVERY WASTEWATER CIP 47,000,000 4005 - MARINA
AREA FM CAP 924,842
TOTAL - MARINA CIP 924,842
4006 - STORMWATER
FLOOD RISK REDUCTION - RHEEM CREEK 1,298,344
FULL TRASH CAPTURE FACILITIES 42,934
TOTAL - STORMWATER CIP 1,341,278
5003 - EQUIPMENT SERVICES CIP
FIRE VEHICLES 3,310,000
OTHER CITY VEHICLES 5,570,000
POLICE VEHICLES 1,400,000
OTHER CITYEQUIPMENT 470,000
TOTAL - EQUIPMENT SERVICES CIP 10,750,000
TOTAL - EXPENSES - ENTERPRISE AND OTHER OPERATING FUNDS 66,517,601 GRAND TOTAL CAPITAL EXPENSES - ALL FUNDS 146,749,442
2057
Attachment 8 ‐ List of Capital Projects
FY2023‐24 Draft Proposed
EXPENDITURES PROPOSED
CAPITAL PROJECTS by DEPARTMENT FY2023-24
PUBLIC WORKS DEPARTMENT - CIP
13TH STREET COMPLETE STREET 3,775,063
AMERICANS WITH DISABILITIES ACT (ADA) MISCELLANEOUS SIDEWALK REHAB 3,115,181 ATP QUICK BUILD CUTTING/HOFFMAN 211,793
ATP QUICK BUILD HARBOUR WAY S. CYCLE TRACK 154,721
BOORMAN PARK REVITALIZATION 3,324,489
BRIDGE PREVENTIVE MAINTENANCE 2,121,735
CARLSON BLVD. CROSSTOWN CONNECTION IMPROVEMENTS 214,599 CARLSON BLVD. CROSSTOWN CONNECTION IMPROVEMENTS - PHASE II 750,000 CORP YARD BATHROOM REMODEL 131,235
CORP YARD FUEL SITES UPGRADES 179,211
DIRT WORLD BIKE PARK 444,800
FIRE STATION 66 - GENDER SPECIFIC RESTROOMS 275,052
GREENING THE YELOW BRICK ROAD 351,769
GREENWAY REHAB AND BIKE EDUCATION 124,810
HARBOUR 8 PARK EXTENSION 513,190
HARBOUR WAY & WRIGHT SECTION 130 1,197,000
HILLTOP FIRE STATION CARD READER 50,000
I-80 CENTRAL INTERCHANGE PHASE II 2,192,740
MARTIN LUTHER KING JR. COMMUNITY CENTER 267,692
NATIVE AMERICAN HEALTH CENTER 50,000
NEVIN CENTER HVAC - ARPA 450,000
PARKS YARD FUEL SITE UPGRADES 220,000
RECREATION CENTER HVAC - ARPA 451,000
RICHMOND MUSEUM HVAC - ARPA 467,400
SF BAY TRAIL- PT. MOLATE 980,137
SHIELDS-REID PARK REVITALIZATION 6,437,609
STREET PAVING 2,810,455
STREET PAVING - SB1 - CUTTING HARBOUR WAY S. BIKEWAY 79,717 STRET PAVING - SB1 ANNUAL ALLOCATION 2,864,927
SURFACE DRAINAGE 300,000
TRAFFIC CALMING PROGRAM 1,200,000
TRAFFIC SAFETY IMPROVEMENTS 375,000
YELLOW BRICK ROAD 5,000
YELLOW BRICK ROAD CLEAN, GREEN & BEAUTIFUL 4,000,000
TOTAL - PUBLIC WORKS DEPARTMENT CIP 40,086,326
PUBLIC WORKS - WATER RESOURCE RECOVERY WASTEWATER - CIP COGENERATION 3,000,000
CUTTING BLVD. & HARBOUR WAY S. SEWER 2,000,000
DORNAN DRIVE FORCE MAIN REHABILITATION 4,000,000
GRIT AND AERATION REPLACEMENT 20,000,000
S. 33RD WET WEATHER SEWER LINE 2,000,000
SANITARY SEWER BRICK MANHOLE REPAIRS 250,000
SANITARY SEWER REPAIRS 2,500,000
WASTEWATER TREATMENT PLANT (WWTP) SLUDGE THICKENER 13,500,000 TOTAL - WATER RESOURCE RECOVERY WASTEWATER CIP 47,250,000
2058
Attachment 8 ‐ List of Capital Projects
FY2023‐24 Draft Proposed
EXPENDITURES PROPOSED
CAPITAL PROJECTS by DEPARTMENT FY2023-24
PUBLIC WORKS - WATER RESOURCE RECOVERY STORMWATER - CIP FLOOD RISK REDUCTION - RHEEM CREEK 1,298,344
FULL TRASH CAPTURE FACILITIES 42,934
TOTAL - PUBLIC WORKS - WATER RESOURCE RECOVERY STORMWATER - CIP 1,341,278
COMMUNITY SERVICES DEPARTMENT - CIP
AMERICANS WITH DISABILITIES ACT (ADA) BOOKER T. ANDERSON (BTA) 485,000 AMERICANS WITH DISABILITIES ACT (ADA) PARCHESTER CENTER 441,481 AUDITORIUM CONVENTION CENTER UPGRADES 497,955
RICHMOND COMMUNITIES CLEAN COLLOBORATIVE 4,954,838
SHIELDS-REID COMMUNITY CENTER HVAC SYSTEM UPGRADE 127,250 TOTAL - COMMUNITY SERVICES DEPARTMENT CIP 6,506,524
LIBRARY DEPARTMENT - CIP
BOOKMOBILE - NEW 320,000
COURTYARD ENCLOSURE - MAIN LIBRARY 364,188
DELIVERY VAN - NEW 70,000
MAIN LIBRARY REMODEL 29,958,469
TOTAL - LIBRARY DEPARTMENT CIP 30,712,657
ECONOMIC DEVELOPMENT - CIP
AREA FM CAP 924,842
POINT POTRERO MARINE TERMINAL (PPMT) ELECTRICAL MAINTENANCE 60,000 POINT POTRERO MARINE TERMINAL (PPMT) PAVEMENT MAINTENANCE 150,000
POINT POTRERO MARINE TERMINAL (PPMT) ELECTRICAL AND WATERING METERING 365,000
PROCESSING BUILDING VENTILATION 55,000
PROCESSING BUILDING WINDOW REPAIR 350,000
RIGGERS LOFT PAINTING 285,000
TERMINAL 4 WHARF REMOVAL 6,102,815
TERMINALS 7 & 8 DREDGING 65,000
TERMINALS 7 & 8 ELECTRIFICATION 1,700,000
YACHT ENTRANCE HARBOUR DREDGING 45,000
TOTAL - ECONOMIC DEVELOPMENT CIP 10,102,657
PUBLIC WORKS - EQUIPMENT SERVICES AND REPLACEMENT - CIP FIRE VEHICLES 3,310,000
OTHER CITY EQUIPMENT 470,000
OTHER CITY VEHICLES 5,570,000
POLICE VEHICLES 1,400,000
TOTAL - EQUIPMENT SERVICES CIP 10,750,000
GRAND TOTAL 146,749,442
2059
Fiscal Year 2023-2024 Budget Development Checklist
1 Ques�ons from May 23, 2023, City Council Mee�ng (in order of ques�ons asked) and Dra� Responses from City of Richmond Staff
1. Councilmember Claudia Jimenez
i. Equipment Services Community Crisis Response Vehicles? → Currently, there aren’t vehicles for the Community Crisis Response Program (CCRP) included in the equipment budget. Only vehicles that pay into an internal service fund are included in the budget for equipment replacement vehicles. A report by the Urban Strategies Council is in the final stages of development and is planned to come before the City Council before the Council recess. Once the City Council provides direc�ons regarding the program model, City staff can work with Equipment Services Division to request the appropriate vehicle to support the CCRP model (i.e., van, SUV, sedan, etc.). Vehicles for the program would be new addi�ons to Fleet that would need to be budgeted as needed.
ii. $1.2 M - 18 Projects - where is it?
→ Approximately $82K will be spent by the end of the current fiscal year for the ini�al analysis and the next phases of design for the 18 loca�ons in Phase 1, while keeping quick-build op�ons and other means to address traffic calming issues in mind. Coordina�on is in progress with the CIP Manager and the Arts & Culture Manager. Finance is sugges�ng that the $1.2 M may need to be transferred to General Capital fund to ensure the funds are properly allocated as a mul�-year CIP budget. It is proposed that the budget transfer from the General Fund into the General Capital fund will be part of the year-end cleanup. iii. $375K Annual ADA, what is the status?
→ Q4 FY 22-23: Two (2) contractors have been selected to perform ADA work that consists of 33 sidewalks loca�ons. As of today, the first contractor has completed eight (8) loca�ons.
→ The opera�on currently consists of removing trees and stumps and preparing for the next work loca�on.
→ Last week, the city and the second contractor conducted an on-site construc�on coordina�on mee�ng to clarify site loca�ons. Currently, the City is wai�ng for the second contractor’s updated construc�on schedule that works with Parks department for tree removal The Public Works department is in the process of compiling a list of sidewalk repair loca�ons for FY23-24.
iv. Shields-Reid, is that a grant? What is the status?
→ The City of Richmond was awarded a Prop 68 California State Parks Statewide Park Development and Community Revitaliza�on grant for $8M for the Shields Reid Park Renova�on. This project is slated to 2060
Fiscal Year 2023-2024 Budget Development Checklist
2 include the construc�on of a new children’s play area, bike pump track, stage and performance area, fitness zone, public art, habitat garden, tree shade area throughout the park, and ligh�ng and fencing throughout the park. The project is scheduled to go to the Design Review Board in July 2023. More informa�on can be found at htps://www.ci.richmond.ca.us/4483/Prop-68-Statewide-Park-Program-- -Shields.
v. Local Road Safety Plan for priori�zing?
→ The Local Road Safety Plan (LRSP) is a planning document that discusses strategies to improve roadway safety and guides decisions on road safety. The LRSP is also being used to verify that certain grant projects are aligned with regional planning. The LRSP provides jus�fica�ons for grants, and as a result, boosts the City’s ability to apply for the Highway Safety Improvement Program (HSIP) grant program. The LRSP is a separate document from the Traffic Calming Program (presented in November 2022). However, there is some overlap between the LRSP and the Traffic Calming Program. One of the main results of the Traffic Calming program was the iden�fica�on of the eighteen (18) priority loca�ons. The Traffic Calming program is intended to be a “living program” and document. Staff intends to make annual presenta�ons to Council on upda�ng the program, which may include addi�onal funding requests.
2. Vice Mayor Gayle McLaughlin
i. Traffic Calming, $1.2 M how much le�?
→ Approximately $82K will be spent by the end of the current fiscal year on analysis and the next phases of design. $1,118,00 is le� from the original $1.2M to proceed with design and construc�on for the 18 loca�ons listed under phase 1.
ii. $6 M Park Improvement - wants details, park bathrooms, ligh�ng? → This amount is an es�mate to build more soccer fields, in about six (6) parks city-wide, based on requests from CM Bana, CM Jimenez and CM Robinson and informa�on in the Parks Master Plan.
iii. Street Sweeping - Annex and Citywide, can the sign be smaller? → The street sweeping signs can be made smaller. There have been discussions between Public Works, Police Department and Opera�ons regarding this topic.
3. Councilmember Melvin Willis
i. $1M for Paving index, is that enough? Is that addi�onal? → According to the 2022 Pavement Management Program Report (produced by MTC for the City of Richmond), the Pavement Condi�on Index (PCI) averages around 60. The PCI is graded on a scale of 0-100 and pavements with PCI below 60 are subject to rapid deteriora�on. The 2061
Fiscal Year 2023-2024 Budget Development Checklist
3 study considered five (5) funding scenarios for the City for the next five (5) years. For the city to maintain its PCI average of 60, the City should commit an average annual budget of more than $20 M to paving. The city currently budgets between ~ $5 M to $6 M for pavement management annually. If the City wishes to improve its average PCI by five points (i.e., 65), then MTC es�mates that the City will need to commit to an annual average funding amount of approximately $34 M. ii. Illegal Dumping – are the cameras the same purpose as the Police cameras? What's the correla�on with the Police cameras?
→ The goal is to u�lize similar cameras as the Police. Both departments, Public Works and RPD, will work together, share informa�on, and minimize costs as much as possible.
iii. Electric Boxes - replacements, how secure will they be? → Electrical pull-boxes will be welded shut to prevent copper the� and tampering. Opera�ons will use these boxes for future maintenance and access will only be needed through the streetlight poles’ exis�ng access panel (hand hole).
4. Councilmember Cesar Zepeda
i. Slide 28 - Chevron showing high percent of needs, need to look at that. Chevron has bigger needs than Parchester? Why?
→ CalEnviroScreen's (CES) index is made up of mul�ple components that fall under pollu�on burden and popula�on characteris�cs. In the case of Census Tract #6013378000 where Chevron falls in, the pollu�on burden is overwhelmingly affec�ng the overall CES 4.0 percen�le. Overall, the CES percen�le is 71 percent with a pollu�on burden score of 92/100. ii. Where is the funding coming from for each project?? → The projects have mul�ple funding sources. Capital projects’ status report by department and by fund is provided to the City Council on a quarterly basis. For FY 2023-24 the CIP budget report by department and by fund is provided in June 6, 2023 dra� budget agenda packet, atachment 5. Each project page will highlight its funding sources in the CIP budget book for FY23-24-FY27-28 as well.
iii. Zero Emissions - ECIA
→ With final approval by City Council, City staff can consider u�lizing the Environmental and Community Investment Agreement (ECIA) program to fund the Zero Emission Vehicle Transi�on Plan.
iv. Can we add addi�onal funding for cameras? What's the correla�on with the Police Department? Isn’t there more funding available for cameras? → The goal is to u�lize similar cameras as the Police Department. Both departments will work collabora�vely to share the informa�on and minimize costs.
v. Synergy for different projects; when going out for RFP is there a savings if mul�ple projects are bid at the same �me?
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Fiscal Year 2023-2024 Budget Development Checklist
4 → We’re not aware of any data displaying a significant savings if mul�ple different projects are bid at the same �me. Combining projects into one project may have savings; however, the savings would be on staff overhead and on obtaining a beter contractor price due to increased quan��es per unit.
vi. Can they add somewhere? They have a long list from his District. → The ideal procedure is that the community brings their projects/concerns to the respec�ve councilmember based on the district where the concern is located. The councilmember would provide their priority projects to staff between January and February of each year.
Staff would include these projects in the proposed CIP budget for considera�on by the rest of the City Council during the next FY Budget process.
vii. Concrete vs. asphalt, has anyone looked at the lifespan in comparison to cost? → Concrete pavement is more expensive than asphalt as a material for roadways’ pavement surface. However, if properly maintained, both surfaces will have a long lifespan; the typical life cycle of a road is about forty (40) years. The typical advantage of concrete pavement is that it requires less maintenance. A life-cycle cost analysis would be necessary to determine if, at current costs, concrete is more cost effec�ve than asphalt over its life cycle. Given the current funding environment for many ci�es, asphalt is chosen due to its lower ini�al cost, and therefore, more pavements can be replaced.
5. Councilmember Doria Robinson
i. Can they see forma�ng in different ways? Side by side with funding vs. unfunded so they can make long-term planning decisions. Can we have a complete list of CIP projects and the costs of each? What is the long term vs. annual projects?
→ Public Works is working with Finance to develop a list of both funded and unfunded CIP projects and their costs. Currently Public Works is working on forma�ng the new CIP book digitally through ClearGov. In the future, the CIP program intends to evolve and include addi�onal repor�ng metrics, such as short-term and long-term goals, project type, and districts.
ii. 32 projects currently, how many can really be done? What's realis�c of how many projects can be done in a year?
→ As a rule of thumb, an engineer can handle five (5) to six (6) projects in a year. With current staffing levels, that would translate to approximately 15-20 projects that would be managed annually by Public Works Engineering Staff. One strategy to handle the “overage” is “backlogging” other projects to be completed in later years. While consultants could be employed, this is not necessarily a panacea. Staff s�ll need to work with the consultants to ensure that projects are being properly 2063
Fiscal Year 2023-2024 Budget Development Checklist
5 delivered, mee�ng City standards, and administered well (e.g., invoices paid, schedules are met, grant guidelines are kept, and projects stay within their scopes). Another strategy is to add more staffing a�er the current staff members become established. This would help to ensure that future staff are established with the City and properly trained according to City policies, standards, and procedures. It is important to note there is currently a large backlog of projects and requests. It is important to note there is currently a large backlog of projects and requests.
6. Councilmember Soheila Bana
i. How much funding do we have available to work with?
→ The funding availability is to be determined. Most of the projects are funded from grants and funds like Gas Tax, SB1, and Measure J, which are alloca�ons from the state. Developer Impact Fee funds are another op�on; however, those funds are for specific types of projects. Currently, the City Council can allocate the remaining balance on the American Rescue Plan Act funding to help fund projects.
ii. Can they get a report on Citywide reported issues by District via an online portal?
→ The development of our online portal is s�ll in the pre-development stage. We need �me to determine the capabili�es of our exis�ng so�ware such as TrackIT and ARCGIS. The online portal is also only as good as its data. Due to staff turnover and lack of inquiry management, addi�onal �me and staff are needed to not only clean up the exis�ng inquiries, but also manage the new ones coming in simultaneously. iii. Can the Impact of cameras on traffic calming be measured? Do the cameras help with the sideshows?
→ There may be some evidence that cameras can influence behavior on motorists. However, the City may wish to inves�gate this ques�on in depth and/or commission a study by an expert consultant on the subject. There may also be some legal issues and limita�ons associated with these cameras that should be explored.
iv. Would like a report on how produc�ve the City Council requests are? → The City Staff would like clarity on this ques�on to understand what type of informa�on is being requested in the report.
v. Carlson Blvd. District 4 needs parks, may allocate $1M to buy the land and another one million to build a park.
→ To move forward with land acquisi�on and development, City staff would need policy direc�on from the City Council.
vi. Tree Replacement Plan is needed as part of the Capital Improvement Plan → Tree replacement can be a component of the Unfunded Park Improvements Project.
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Fiscal Year 2023-2024 Budget Development Checklist
6 7. Mayor Eduardo Mar�nez
i. Current paving index, where is it? How much is needed to get it to the next levels?
→ The MTC commissions a pavement study for their client jurisdic�ons biannually. To par�cipate, agencies do share in the cost (for Richmond, the cost is 20% or approximately $20 K). The last study was completed in or around April 2022. This study is called a Pavement Management Plan.
This plan explored five (5) pavement maintenance scenarios and the associated poten�al fiscal impacts over a five-year �me horizon. The two (2) scenarios that may be of interest to the Council would be the “status-quo” scenario and a “five-point increase” scenario. For the City to keep its Pavement Condi�on Index (PCI) at its current level of 60, then the City will need an approximate annual paving budget of over $20 M.
Alterna�vely, if the City wishes to improve its PCI to 65, then it would need an approximate annual budget of approximately $34 M. The City’s budget typically runs at ~$5 M to $6 M per year for pavement maintenance. The following includes addi�onal informa�on and a descrip�on of PCI scores:
PCI Range Condi�on Descrip�on
• 91-100 Excellent: New or like new pavement. Litle or no distress. • 71-90 Good: Litle or no distress, except for u�lity patches in good condi�on, or minor to moderate hairline cracks; typically, lightly weathered.
• 51-70 Fair: Light to moderate weathering, light load-related base failure, moderate linear cracking. A PCI under 60 is subject to rapid deteriora�on.
• 50-31 Poor: Moderate to severe weathering, moderate levels of base failure, moderate to heavy linear cracking.
• 30-0 Very Poor/Failed: Extensive weathering, moderate to heavy base failure, failed patches, extensive network of moderate to heavy linear cracking.
ii. Illegal Dumping - Do we have those cameras that can move around to different loca�ons?
→ The goal is to u�lize similar cameras as the Police Department. The cameras would be installed at known illegal dumping hotspots city-wide.
As the need arises, more cameras should be installed. PW and RPD would work together to share informa�on and minimize costs. 2065
June 20, 2023
Community Development
DATE: June 20, 2023
TO: Mayor Martinez and Members of the City Council
FROM: Lina Velasco, Director of Community Development
Jesus Morales, Housing Manager
SUBJECT: Homekey 3 Joint Application for a Permanent Supportive Housing Project
FINANCIAL IMPACT: The proposed Homekey Project would require a subsidy from the City in an amount not to exceed $4,900,000.
Funding sources could include a combination of Low
Moderate Income Housing Fund, Affordable Housing
Nexus Fees, General Fund loan to Affordable Housing
Nexus Fees, and/or American Rescue Plan Act (ARPA)
Funding. Any City funds committed to the Project would
be matched by the State 1 to 1. If awarded, the Homekey project would leverage approximately $17,000,000 in
State funds to create permanent supportive housing to
serve the chronically homeless.
PREVIOUS COUNCIL
ACTION:
N/A
STATEMENT OF THE
ISSUE:
City staff is recommending that the City Council authorize the submittal of a not to exceed $23,000,000 Homekey
Round 3 application to the State of California Housing
and Community Development Department (HCD) for the
acquisition and conversion of the Motel 6 (located at 425 24th Street) to permanent supportive affordable housing.
There would be a total of 49 studio apartments with
bathrooms and kitchenettes and one (1) one-bedroom
AGENDA
REPORT
2066
June 20, 2023
unit reserved for property management staff-inresidence, for a total of 50 units (the “Project”). City staff recommends that the City Council consider issuing a loan amount up to $4,900,00 to support the Project contingent upon receiving a Homekey grant award from the State
and authorize the City Manager or her designee to
execute the necessary agreements and negotiate the
final City loan amount to implement the Project.
RECOMMENDED ACTION: ADOPT a resolution authorizing a joint application to and participation in the Homekey Program with 425 Civic
Center LP, to acquire and convert the Motel 6 at 425 24th Street, into a 50-unit permanent supportive housing
development; DIRECT staff to seek additional funding for the Project; ADOPT a resolution authorizing the issuance of a general fund loan to the affordable housing nexus
fund in an amount not to exceed $4,900,000 to support
the Project contingent upon receiving a Homekey grant
award from the State; and AUTHORIZE the city manager
or her designee to execute the necessary agreements to
implement the Project – Community Development
Department (Lina Velasco/Jesus Morales 510-620-6649).
DISCUSSION:
On October 2, 2018, the City Council declared a shelter crisis due to the significant number of persons in Richmond without the ability to obtain shelter, resulting in a threat to their health and safety. Since the declaration of the shelter crisis, the City has pursued numerous strategies to provide resources and shelter to unhoused residents.
These efforts have included the adoption of a Homelessness Strategic Plan, an ordinance to allow faith-based organizations and other assembly uses to provide temporary shelter with Safe Parking on their sites, a Housing First Program to provide temporary rent assistance to the unhoused, an Emergency Housing Program to provide short-term housing assistance to avoid homelessness, and an Encampment Resolution Funding project that uses a Housing First approach to house residents.
Homeless Statistics in Richmond:
In 2020, the Contra Costa County Point-in-Time Homeless Count (PIT) found that 280 people in Richmond were experiencing unsheltered homelessness. The 2023 PIT found that the number of people experiencing homelessness in Richmond has increased to 487. Per the 2020 PIT, people who identify as Black/African American make up 57 percent (57%) of the population experiencing homelessness. The vast majority (85 percent (85%)) of people experiencing homelessness in Richmond are adults-only households, and 67 percent (67%) have a disabling condition, compared to 12 percent 2067
June 20, 2023
(12%) of the general population in Richmond. Fifty-eight percent (58%) of people experiencing homelessness in Richmond are men, and 42 percent (42%) are women.
Fifty-six percent (56%) of people experiencing homelessness in Richmond were adults ages 25-54, compared to 44 percent (44%) in the general Richmond population.
State Homekey Program:
The State’s Homekey program (Round 1) was initiated in June of 2020 as a COVID-19 response to rapidly expand housing options for persons experiencing homelessness or at risk of homelessness. In September 2021, the State Department of Housing and Community Development (HCD) announced the availability of additional Homekey funding (Round 2). During that time, City staff members were approached by Novin Development about Novin’s interest in acquiring a hotel to convert to permanent affordable supportive housing. At that time, the proposed hotel site was not received well by the public due to its proximity to an elementary school. No applications were made by the City of Richmond in Rounds 1 and 2.
On March 29, 2023, HCD issued the Homekey Round 3 Notice of Funding Availability (NOFA), continuing the statewide effort to sustain and expand housing for persons experiencing homelessness or at risk of homelessness. The estimated Homekey Geographic Allocation for the Bay Area is slightly more than $111 Million for Round 3.
HCD began accepting applications on a continuous, over-the-counter basis on April 24, 2023, and will continue through the end of July 2023 or until funds are exhausted on a first-come, first-served basis.
Prior to the release of the Homekey Round 3 NOFA, City staff members were approached by the owners of the Civic Center Motel, now a Motel 6, about a potential lease or sale to the City. Since the option to apply for Homekey funding was not available at the time, the City was not able to commit to an acquisition or lease.
Following the Homekey Round 3 NOFA being released, the City reached out to Mercy Housing, Eden Housing, and Novin Development about their interest in partnering in a Homekey Round 3 project for a motel acquisition and conversion.
Novin Development, a Walnut Creek-based affordable housing developer, expressed interest in partnering, while the other two teams stated they were not able to partner with the City on this project due to other commitments. Novin Development was awarded a Homekey Round 2 project with Santa Cruz County for a new construction modular project. Novin Development then reached out to the Motel 6 owner and has since executed a Purchase and Sale Agreement with the owner, contingent on receiving Homekey funds.
Homekey Project Partnership
Pursuant to HCD requirements, the City would be the lead applicant and 425 Civic Center LP would be the development partners/co-applicants. Novin Development and Insight Housing have formed a single asset entity partnership to own and manage the property, 425 Civic Center, LP. Novin Development proposes to partner with Insight Housing (formerly Berkeley Food and Housing Project), a Berkeley-based non-profit, 2068
June 20, 2023
and experienced homeless services provider and owner of permanent supportive housing. Insight Housing has provided services in Richmond in the past, and its current Contra Costa County office is in Martinez. Most recently in 2022, Insight Housing opened the Hope Center in downtown Berkeley, which has 53 units of permanent supportive housing, similar in size and targeting a similar population to the Motel 6 conversion proposal. Novin is also proposing to partner with FPI Property Management (“FPI”), an experienced property management company of supportive housing. FPI currently provides management and compliance services for over 40,500 units financed through the Low-Income Housing Tax Credits (LIHTC) Section 42 program. FPI has been providing comprehensive property management service for affordable housing communities since 1990. A limited partnership was formed to implement the project, 425 Civic Center, LP.
DISCUSSION/ANALYSIS:
Homekey funds must be used to provide housing for the target population of persons who are experiencing homelessness or at risk of homelessness, and who are, thereby, disproportionately at risk of contracting communicable diseases and developing or worsening chronic health conditions. Referrals to Homekey will be made in partnership with Contra Costa Counties Coordinated Entry System (CES), which assesses and prioritizes the most vulnerable community members to permanent supportive housing solutions-based factors such as age, disability, and time unhoused.
As in previous funding rounds, eligible uses of Homekey funds include acquisition and rehabilitation of motels, hotels, or other sites and assets that can be converted to permanent or transitional housing; conversion of units from nonresidential to residential; and capitalized operating subsidies for units purchased or converted.
Pursuant to HCD requirements, the City would be the lead applicant and 425 Civic Center LP would be the development partners/co-applicants. Novin Development and Insight Housing have formed a single asset entity partnership to own and manage the property, 425 Civic Center, LP. 425 Civic Center, LP would own and operate the property. FPI Management would be the property managers. Insight Housing would provide on-site supportive services. Insight Housing has proposed two full-time Resident Advocates (inc. Case Manager) and a 0.5 FTE supportive services coordinator on-site. In addition, Insight would provide an allocation of time for their supportive services office staff including the Director of Resident and Clinical Services and Program Manager. The service staff to tenant ratio will be no less than 1 to 20 and there will be one resident manager employee who will live onsite.
Cities and their co-applicants/development partners can apply for a baseline amount of up to $200,000 per door for assisted units reserved for those experiencing chronic homelessness, for a per project funding limit of no more than $35 Million of HCD funding sources, for Homekey Round 3 capital and operating funds.
The Motel 6, located at 425 24th Street currently features rooms with in-suite bathrooms that would be converted into 49 permanent supportive housing studios with kitchenettes. One unit will be reserved for on-site property management staff, for a total 2069
June 20, 2023
of 50 units. One existing room would be eliminated to expand the on-site service and lobby area. No additional residential units or expansion of the building’s floor area will be conducted. Novin Development would utilize Homekey funds to acquire and rehabilitate the property, which includes adding kitchenettes, Americans with Disabilities Act (ADA) accommodations for certain units, fire sprinklers and alarm system, and site improvements.
Operating expenses include utilities, maintenance, management fees, taxes, licenses, and supportive services costs. Applicants are required to demonstrate a minimum fiveyear commitment to provide operating funds for the project. The first two years of operating funds may include an award from Homekey of up to $1,400 per month for those experiencing chronic homelessness. Matching funds for operating may be obtained from any federal, state, local, private, or philanthropic sources. Insight Housing and City staff met with the Contra Costa Health Plan (CCHP) regarding existing programs that can financially support the tenancy sustaining services for qualified tenants. CCHP has provided a letter demonstrating their commitment to fund tenancy services totaling $223,020 per year for three years, for a total amount of $669,060, beginning in Year 1 of the project.
Based on the construction and acquisition costs, as well as the robust services that will be provided, the project is eligible for—and City staff intends to request approximately $17 million in Homekey funding, matched with CCHP operating subsidies, and City of Richmond capital and operating subsidies. Total project costs, inclusive of seven years of capitalized operating reserves, approach $23 million.
Pursuant to program requirements, Homekey capital funds must be expended within eight months of the date on the award letter issued by HCD to the applicant. HCD has the discretion to extend the expenditure deadline by up to seven months, if requested, to account for the fact that payments to grantees are made in arrears. Acquisition and rehabilitation/construction must be completed within twelve months of the date of the award, and full occupancy must be achieved by fifteen months from the date of the award letter. Novin Development and Insight Housing believe these timelines are achievable. If approved by the City Council, the anticipated timeline is as follows:
Submit Homekey application to HCD June 23 to July 7, 2023 Award Date (60-90 days after application) September 25, 2023 425 Civic Center LP purchases the Motel 6 property October 2023 Renovation and construction improvements November 2023 – May 2024 First residents move-in June 2024
City staff is requesting City Council approval to enter into an Memorandum of Understanding (MOU) with 425 Civic Center, LP, comprised of Novin Development and Insight Housing, to establish the partnership and delineate the roles and responsibilities 2070
June 20, 2023
of each party, including responsibilities to negotiate the acquisition of the motel property, obtain permits, plan and execute a scope of work necessary to convert the motel to permanent affordable housing, develop a supportive services and operations plan, and lease-up and manage the property. The final MOU will be updated to reflect City Council action and final funding plan.
COMMUNITY OUTREACH
To publicize the proposed Homekey Round 3 application/project and tonight’s meeting, City staff performed the following public outreach activities:
Held a hybrid community meeting, in-person and on Zoom, to provide an overview of the project, receive feedback, and respond to questions. Prepared an FAQs document in English and Spanish to help provide more information and answer questions from the public.
Created a City Homekey Project webpage that includes the FAQs and recording of the meeting (https://ci.richmond.ca.us/4501/Homekey-Project). Shared information about the public hearing via the City’s website, newsletters, interest lists, and social media accounts. Information included instructions on how to access the agenda and staff report and how to participate in the City Council meeting and provide public comment.
FISCAL IMPACT:
The numbers provided below derive from the draft Pro Forma that is undergoing refinements to reflect a soon to be completed appraisal, physical needs assessment, and other cost and potential cost savings to the City.
OPERATING COSTS: As noted previously, the City’s Homekey Round 3 application must identify funding for five to seven years of operations, and the total amount needed is $6,331,001 over the seven-year period. 425 Civic Center, LP anticipates that $17,120,700 will be generated from non-City sources, as shown in Table 1.
Table 1: Non-City Funding Sources for Five Years of Operations Sources Amount
State Homekey Funding (Anticipated) $17,120,170
Tenant Rent (Anticipated) $185,472 in Year 1
Contra Costa Health Plan (Committed) $669,060
Total Other Operation Funding (Homekey
Operating Subsidy Match):
Included in combined Homekey award for
capital and operating subsidies.
The balance of funding needed to be provided by the City is $2,669,788 for operating expense shortfalls for Years 4-7 of operations.
2071
June 20, 2023
The following Table 2 provides the proposed funding sources for the City’s contribution towards operating costs for the project:
Table 2: Proposed Funding Sources for City Contributions to Operating Costs Sources Amount
City - Low Moderate Income Housing Fund (Secured) $1,000,000 City - Affordable Housing Nexus Fund (Secured) $500,000 City - General Fund Loan to the Affordable Housing
Nexus Fund
$1,169,778
Total City Contribution Toward Operations $2,669,778
Should the revenue from rent vouchers and/or tenant rent fall short of the financial expectations, 425 Civic Center, LP will be responsible for covering the shortfall. Any additional revenue from rent vouchers and/or tenant rent above the financial expectations will reduce the City’s operating funding obligation to be verified annually before disbursements.
ACQUISITION AND CONSTRUCTION COSTS
The project budget also calls for the City to provide a total of approximately $2,230,222 in capital funding and $131,000 in waived City transfer taxes, for the acquisition and construction costs of the project (for a total City Contribution of $4,900,000 between capital and operating expenses, plus the loss of $131,000 in City transfer tax revenue).
Table 3: Proposed Funding Sources for City Contributions to Acquisition/Rehab Sources Amount
City – General Fund Loan to the Affordable Housing
Nexus Fund
2,230,222
TOTAL APPROPRIATION REQUESTED
City staff recommends that the City Council appropriate a total of $4,900,000 for the Homekey project. It should be noted that:
The net estimated subsidy per unit from City funds is approximately $98,000. City staff will partner with 425 Civic Center, LP to identify and secure additional subsidies for ongoing operations after Year 7. Measure X funds are identified as a source in the Homekey application for subsidies after Year 7 of operations.
However, the MOU the City enters with Novin Development and Insight Housing 2072
June 20, 2023
will assign them full financial responsibility for ongoing operations after the first seven years of the project. The County has not committed Measure X funds for operating deficits after Year 7, and that represents an operating risk for the project.
FINANCIAL EVALUATION:
The City hired David Paul Rosen & Associates (DRA) to assist in the review of the development and application assumption in the Homekey Application. Based on DRA’s review, the City continues to negotiate with the Project team on refinements to the overall Project, budget and cash flow assumptions and funding plan including making the City’s contribution a loan to be paid through a percentage of residual receipts. City staff seeks City Council authorization for the City Manager or designee to continue negotiations with the developer team to reduce City financial contribution.
ENVIRONMENTAL REVIEW:
CEQA – This action is exempt from CEQA, in accordance with Health and Safety Code Section 50675.1.4. Projects funded through the Homekey program are eligible for a statutory exemption from CEQA if they meet certain criteria, including, among others:
Contractors will pay prevailing wages and use skilled/trained workforce. Any acquisition is paid for, in whole or in part, with public funds. Project units are deed restricted to people experiencing homelessness (very lowincome and low-income households) for no fewer than 55 years.
The full list of criteria is found in Health and Safety Code Section 50675.1.4. City staff has reviewed the project and believes the Motel 6 project meets the criteria.
Each as a separate and independent basis, this action is also exempt pursuant to, without limitation, CEQA Guidelines Section 15378(b), 15183 and/or 15061(b)(3), in that it is a governmental fiscal or administrative activity that has no potential to cause, directly or indirectly, a significant impact on the environment, and it is consistent with the general plan and/or zoning.
Land Use – Novin Development intends to use AB 2162 for entitlements which includes both non-discretionary streamlining provisions and CEQA exemptions. There is a separate universal land use exemption that deems all Homekey projects “consistent and in conformity with any applicable local plan, standard or requirement, and allowed as a permitted use, within the zone in which the structure is located, and shall not be subject to… discretionary reviews or approvals.” Given this exemption, City staff does not anticipate that the project will require any discretionary land use review.
NEPA – If American Rescue Plan Act funds are used to fund this project, the use of these federal funds will require compliance under the National Environmental Policy Act (NEPA). Consistent with NEPA regulations, funding will not be distributed to a project until appropriate NEPA review and clearance is completed for that project. 2073
June 20, 2023
HOMELESSNESS STRATEGIC PLAN
Over the past year, the City of Richmond engaged the community to create a Homelessness Strategic Plan (HSP). The plan development process included a twophased approach centered in community and stakeholder engagement, including those with lived experience. The HSP was adopted in May 2023 and includes five key goals, including expanding and sustaining permanent supportive and affordable long-term housing. Homekey grant funds provide a unique opportunity to leverage State resources to quickly create affordable housing opportunities to serve the chronically homeless population. People who are chronically homeless have experienced homelessness for at least a year – or repeatedly – while struggling with a disabling condition such as a serious mental illness, substance use disorder, or physical disability.
NEXT STEPS
Following City Council appropriation of funds, City staff will work with the development team to finalize the application materials for submittal by the Homekey deadlines.
DOCUMENTS ATTACHED:
Attachment 1 – Resolution Authorizing Joint Application Attachment 2 – Resolution Authorizing Loan
Attachment 3 – MOU
Attachment 4 – Project Concepts
2074
Reso No.
RESOLUTION NO._____
A RESOLUTION OF THE COUNCIL OF THE CITY OF RICHMOND
AUTHORIZING A JOINT APPLICATION TO AND PARTICIPATION IN THE
HOMEKEY PROGRAM
WHEREAS, the Department of Housing and Community Development (“Department”) has issued a Notice of Funding Availability, dated March 29, 2023 (“NOFA”), for the Homekey Program (“Homekey” or “Program”). The Department has issued the NOFA for Homekey grant funds pursuant to Health and Safety Code section 50675.1.3 (Assem. Bill No. 140 (2021- 2022 Reg. Sess.), § 20.); and
WHEREAS, the City of Richmond (“Co-Applicant”) desires to jointly apply for Homekey grant funds with 425 Civic Center LP, a California limited partnership affiliated with Novin Development Corporation (“Developer”). Therefore, Co-Applicant is joining Developer in the submittal of an application for Homekey funds (“Application”) to the Department for review and consideration; and
WHEREAS, the Department is authorized to administer Homekey pursuant to the Multifamily Housing Program (Chapter 6.7 (commencing with Section 50675) of Part 2 of Division 31 of the Health and Safety Code). Homekey funding allocations are subject to the terms and conditions of the NOFA, the Application, the Department-approved STD 213, Standard Agreement (“Standard Agreement”), and all other legal requirements of the Homekey Program.
NOW, THEREFORE, BE IT RESOLVED BY THE MEMBERS OF THE
RICHMOND CITY COUNCIL, COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA, THAT:
1. Co-Applicant is hereby authorized and directed to submit a joint Application to the Department in response to the NOFA, and to jointly apply for Homekey grant funds in a total amount not to exceed $__________ for the development of a permanent supportive housing project at 425 24th Street, Richmond, California to consist of 48 units for people experiencing homelessness or at-risk of homelessness and one manager’s unit (the “Project”).
2. If the Application is approved, Co-Applicant is hereby authorized and directed to enter into, execute, and deliver a Standard Agreement in a total amount not to exceed $___________, and any and all other documents required or deemed necessary or appropriate to secure the Homekey funds from the Department and to participate in the Homekey Program, and all amendments thereto (collectively, the “Homekey Documents”).
3. Co-Applicant acknowledges and agrees that it shall be subject to the terms and conditions specified in the Standard Agreement, and that the NOFA and Application will be incorporated in 2075
Reso No.
the Standard Agreement by reference and made a part thereof. Any and all activities, expenditures, information, and timelines represented in the Application are enforceable through the Standard Agreement. Funds are to be used for the allowable expenditures and activities identified in the Standard Agreement.
4. The City Manager of the City of Richmond is authorized to execute the Application and the Homekey Documents, and any amendments or modifications thereto, on behalf of the City as Co-Applicant for participation in the Homekey Program.
5. If the Application is approved, the City agrees to provide funding for the Project in an amount up to $___________, which may include capital funding in the amount of $____________, a waiver of transfer taxes in the amount of $_________, and an operating subsidy in the amount of up to $___________ to fund two (2) on-site social services providers for a period of _____(__) years.
6. The City Manager is hereby authorized and directed to take all such other actions and to execute, acknowledge, deliver, and record such other instruments, including without limitation, a Grant Agreement, a Regulatory Agreement, and an Implementation and Indemnity Agreement as the City Manager may deem necessary or appropriate in order to carry out and perform the purposes and intent of the foregoing resolutions.
*******************************
I certify that the foregoing resolution was passed and adopted by the Council of the City of Richmond at a meeting thereof held on ______, 2023, by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Chairperson
[SEAL]
ATTEST:
Secretary
Approved as to form:
2076
Reso No.
City Attorney
The undersigned, ____________________ [Name and Title] of Co-Applicant does hereby attest and certify that the foregoing is a true and full copy of a resolution of the City Council of the City of Richmond, adopted at a duly convened meeting on the date above-mentioned, and that the resolution has not been altered, amended, or repealed.
SIGNATURE: ________________________ DATE: _____________________ NAME: _________________________________
TITLE: _________________________________
2077
Reso No.
RESOLUTION NO._____
A RESOLUTION OF THE COUNCIL OF THE CITY OF RICHMOND
AUTHORIZING A LOAN FROM THE CITY GENERAL FUND TO THE CITY
AFFORDABLE HOUSING FUND TO PROVIDE OPERATING AND CAPITAL
SUBSIDIES FOR A HOMEKEY PROGRAM PROJECT
WHEREAS, the Department of Housing and Community Development (“HCD”) has issued a Notice of Funding Availability for the Homekey Program (“Homekey”) pursuant to Health and Safety Code section 50675 et seq.; and
WHEREAS, the City Council has previously authorized the submittal of a joint application for Homekey funds together 425 Civic Center LP, a California limited partnership affiliated with Novin Development Corporation (“Developer”)_to support the development of a permanent supportive housing project at 425 24th Street consisting of 48 units for people experiencing homelessness or at-risk of homelessness and one manager’s unit (the “Project”); and
WHEREAS, the City Council previously authorized the execution of an HCD Standard Agreement and related documents if Homekey funds are awarded for the Project; and WHEREAS, contingent upon an award of Homekey funds for the Project, the City Council previously authorized the provision of funding in an amount up to $___________, which may include capital funding in the amount of $____________, a waiver of transfer taxes in the amount of $_________, and an operating subsidy for the Project in the amount of up to $___________ to fund two (2) on-site social services providers for a period of _____(__) years if Homekey funds are awarded for the Project; and
WHEREAS, the provision of an operating subsidy and a capital subsidy for the Project are allowable uses of inclusionary housing and affordable housing linkage fees collected by the City and deposited into City’s Affordable Housing Fund established pursuant to Richmond Municipal Code Section 15.04.603.130 (the “Affordable Housing Fund”); and WHEREAS, at present the Affordable Housing Fund lacks sufficient resources to provide the subsidies needed for the Project.
NOW, THEREFORE, BE IT RESOLVED BY THE MEMBERS OF THE
RICHMOND CITY COUNCIL, COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA, THAT:
1. If Homekey funds are awarded for the Project, the City general fund (“General Fund”) will provide an interfund loan in the amount of up to [ ] (the “Loan”) to the Affordable Housing Fund in order to make funds available to finance operating and capital subsidies for the Project. 2078
Reso No.
2. As the Affordable Housing Fund receives deposits of inclusionary housing and affordable housing linkage fees, the Loan will be repaid via interfund transfers from the Affordable Housing Fund to the General Fund until the Loan is paid in full and the General Fund is restored.
3. If Homekey funds are awarded for the Project, the City will provide an operating subsidy and a capital subsidy in the aggregate amount of up to [Three Million, Six Hundred Thousand ($3,600,000)] using proceeds of the Loan.
4. If Homekey funds are awarded for the Project, the City will waive transfer taxes associated with the Developer’s acquisition of the Project from the existing owner in the amount of $_____________.
5. The City Manager is hereby authorized and directed to take all such actions and to execute, acknowledge, deliver, and record such instruments, including without limitation, a Grant Agreement, a Regulatory Agreement, and an Implementation and Indemnity Agreement as the City Manager may deem necessary or appropriate in order to carry out and perform the purposes and intent of this Resolution.
*******************************
I certify that the foregoing resolution was passed and adopted by the Council of the City of Richmond at a meeting thereof held on ______, 2023, by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Chairperson
[SEAL]
ATTEST:
Secretary
Approved as to form:
2079
Reso No.
City Attorney
2080
1 MEMORANDUM OF UNDERSTANDING
THIS MEMORANDUM OF UNDERSTANDING (this “MOU” or this “Agreement”) is executed effective as of _________, 2023 by and among the City of Richmond, a municipal corporation (“City”), _______________, a California limited partnership (“Developer”), Novin Development Corporation, a __________ corporation (“Novin”) and Insight Housing, a ________ nonprofit public benefit corporation (“Insight Housing”). City, Developer, Novin, and Insight are collectively referred to herein as the “Parties.”
RECITALS
WHEREAS, pursuant to California Health and Safety Code Sections 50675.1.3 and 50675.1.4, the California Department of Housing and Community Development (“HCD”) operates the Homekey Program as part of an ongoing statewide effort to sustain and rapidly expand housing for persons experiencing homelessness or at risk of homelessness; WHEREAS, the City has identified transitioning homeless residents into permanent housing as one of its highest priorities;
WHEREAS, the Developer is an experienced affordable housing real estate developer with the capability of planning, designing, engineering, financing, marketing, developing, owning and operating permanent supportive housing in a fashion that could achieve the City’s objective of providing a permanent supportive housing project;
WHEREAS, the City and Developer identified the Motel 6 located at 425 24th Street (the “Motel”) as a site that is desirable for the permanent housing conversion contemplated by the Home key;
WHEREAS, Novin is [Developer’s managing general partner] and has executed a letter of intent addressing terms for the acquisition of the Motel; WHEREAS, the City and the Developer intend to submit a joint application for Homekey funds in an amount not to exceed _________________ ($________) to finance the acquisition and rehabilitation of the Motel and its conversion into 49 units of permanent supportive housing and one manager’s unit (the “Project”);
WHEREAS, the Parties wish to enter into this MOU to set forth certain responsibilities of the Parties;
NOW, THEREFORE, in consideration of the recitals and mutual covenants and conditions contained in this MOU, the Parties agree as follows:
2081
2 1. Cooperation; Compliance with Homekey Requirements. The Parties agree to encourage the highest possible degree of cooperation between their respective representatives with regard to the Project, including but not limited to, acting in good faith to ensure transparency, mutual success, and liability prevention, acquire, rehabilitate, and maintain the Motel, and provide services to the residents. The Parties agree to coordinate their resources and efforts to timely rehabilitate and manage the Motel and provide supportive services for residents of the Motel, all in accordance with the statute, regulations, program guidelines, notice of funding availability requirements, and HCD documents addressing the requirements of the Homekey Program (all of the foregoing, collectively, the “Homekey Requirements”).
2. Schedule of Performance. The Schedule of Performance attached hereto as Exhibit A, (“Schedule of Performance”) outlines the responsibilities of the Parties. Further detail regarding such responsibilities will be set forth in funding agreements, regulatory agreements, and such other documentation as City or HCD may determine are necessary. The Schedule of Performance outlines specific responsibilities of City, Novin, and Insight Housing.
3. Developer Responsibilities. Contingent upon receipt of an adequate award of Homekey funds, Developer shall undertake the following activities:
(a) Purchase the Motel using a combination of Homekey funds, private financing, and funds awarded by the City.
(b) Undertake any environmental review required under the California Environmental Quality Act (CEQA) or the National Environmental Policy Act (NEPA). (c) Collaborate with the City to obtain funding to offset or reimburse the City for City financial contributions to the Project.
(d) Provide a development schedule, including project milestones, that meets Homekey Requirements. Developer shall be liable for any loss of grant funds that result from failure to achieve these milestones or any other deadlines, to the extent that the failure is within the Developer’s reasonable control. The City shall bear no liability for any failure of the Developer to meet any applicable deadlines with respect to the acquisition, rehabilitation, or operation of the Project.
(e) Prepare and implement a scope of work necessary to convert the Motel to permanent affordable supportive housing and create safe and habitable living spaces, consistent with the following requirements:
i. The scope of work shall be based upon a Physical/Capital Needs Assessment and Phase I environmental report commissioned by the Developer as part of the Project development budget and shall include all work necessary to rehabilitate the Motel to create safe and habitable living spaces, on a site that is environmentally clean per findings of Phase I environmental report and completion of needed remediation, including but not limited to certified abatement of lead and asbestos, if any, in the motel, 2082
3 and removal or abatement of contaminants as required by the findings of the Phase I report.
ii. Developer is responsible for causing plans and specifications for the Project to be prepared by a licensed architect, obtaining City Building Department approval of such plans, obtaining all necessary permits, including without limitation, building permits, and for payment of all costs associated therewith, including, without limitation, all required fees charged by permitting agencies. iii. Developer is responsible for all construction/rehabilitation costs, including any cost overruns exceeding contingencies.
iv. Developer shall comply with all applicable City, State, and federal regulations associated with the financing provided for the Project, including without limitation, all applicable requirements pertaining to relocation of residents, local hire and the payment of prevailing wages.
v. The scope of work shall include, without limitation, installation of kitchenettes in each housing unit, upgrades to meet ADA and fire and life safety standards within the units and the building, and in the parking lot area, and shall include the development of a supportive service delivery space of approximately ____ square feet.
(f) Own, manage and operate the Motel as permanent affordable housing for the benefit of acutely low-, extremely low- and low-income residents. i. The Project shall be operated consistent with the principles of Housing First.
The Contra Costa County Coordinated Entry System (CES) will be the source for client referrals for so long as the Project is funded by sources requiring participation in CES. ii. Developer shall provide on-site security during construction, and as appropriate and determined by the Parties after completion of rehabilitation. iii. Developer shall ensure that the Project will remain affordable for a minimum period of 55 years from the close of escrow for construction financing, and the Project will be subject to deed restrictions to that effect. The terms and conditions governing such obligation shall be set forth in a Regulatory Agreement and such other documentation as City, HCD, or other funding agencies may require.
4. City Responsibilities. Contingent upon receipt of an adequate award of Homekey funds, the City shall perform the following activities, as more particularly set forth in funding agreements and any other necessary and appropriate documentation:
(a) Provide $___________ in funding to provide Project development and operating subsidies using funds from the City’s Affordable Housing Fund, Low and Moderate-Income Housing Asset Fund, or other resources; provided however, the Parties agree that the City’s 2083
4 funding obligation may be reduced if housing vouchers or other sources of subsidy are made available for the Project.
(b) Pass on all Homekey funds awarded for the Project to the Developer to support Project rehabilitation and operations in accordance with Homekey Requirements. (c) Act as the lead applicant, if required by HCD or any government organization, to any NOFA, application, or grant funding opportunity related to the Homekey program. (d) Cooperate with Developer to secure rental subsidies to support the operation of the Project that may include, without limitation, Veteran Affairs Supportive Housing (VASH) and Section 8 Housing Choice Vouchers.
(e) Retain a construction cost estimation third party consultant to review, negotiate and approve a final construction cost Schedule of Values to be incorporated in a Construction Contract for the Project. The City construction cost estimator-approved Schedule of Values shall control, and limit, spending on each line item through construction completion. The City construction cost estimator shall review and approve all construction draw requests from the Developer/Contractor, and in so doing shall assure all draw requests, with industry standard retentions on each draw held to Project certified completion. (f) Establish a Capitalized Operating Reserve for the Project to manage both Homekey and City contributions to cover operating deficits (Capitalized Operating Reserve – COR). City shall review and approve any and all Developer requests for reimbursement of operating losses, documented by supporting receipts. Neither operating costs or tenant services expenses paid for by the Contra Costa County Department of Health, or any other third party, shall be eligible for reimbursement from the COR.
5. Responsibilities of Insight Housing. Insight Housing shall act as the services provider and property manager of the Project. Contingent upon an adequate award of Homekey funds, Insight will provide the following services and such other services as shall be specified in a management plan or other agreement approved by the Parties:
(a) Preparation of Project operating budgets.
(b) Preparation of annual income and expenditure reports. (c) Preparation and implementation of a Project Supportive Services Plan that is consistent with the core components of Housing First, and that addresses case management services, tenant and participant engagement, and other Homekey Requirements. (d) Development and implementation of a staffing plan that meets the needs of the target population.
(e) Participation in Statewide HDIS/HMIS.
2084
5 6. Indemnification and Insurance. To the fullest extent permitted by law, Developer and Novin, jointly and severally, shall indemnify, defend, and hold harmless City and its elected and officials, officers, agents, employees, consultants and volunteers (individually, an “Indemnitee,” and collectively the “Indemnitees”), from and against any and all liability, loss, damage, claims, expenses (including, without limitation, attorneys’ fees, expert witness fees, and fees and costs of litigation or arbitration) (all of the foregoing, collectively, “Claims”) of every nature arising out of or in connection with the acts or omissions of Developer, Novin or Insight Housing and their respective officers, agents, representatives, employees, subcontractors and suppliers, in bidding or performing any work undertaken pursuant to this MOU or in failing to comply with any obligation of Developer, Novin, or Insight Housing under this MOU, except to the extent any such Claim is caused by the active negligence, sole negligence, or willful misconduct of an Indemnitee. This indemnity requirement applies to any Claim arising from alleged defects in the content or manner of submission of any bids associated with this MOU. Developer’s or Novin’s, failure or refusal to timely accept a tender of defense pursuant to this MOU will be deemed a material breach of this MOU. City will timely notify Developer, Novin and Insight Housing upon receipt of any third-party claim relating to this MOU. The indemnity obligations under this Section will survive the expiration or any early termination of the MOU.
The Parties recognize and acknowledge that additional agreements, including without limitation, agreements for Project funding, development, and management will contain additional terms relating to indemnification and insurance that may augment or supersede the provisions set forth in this Section.
7. Amendments. Any alterations, modifications, or amendments to this MOU shall only be valid when reduced to writing, duly signed and approved by the authorized representative of the Parties. The Parties recognize and acknowledge that HCD may require modifications to this MOU if Homekey Program funds are awarded.
8. Contingent upon Homekey Funding. With the exception of the provisions of Section 6 hereof, the actions required of the Parties set forth in this MOU are contingent upon HCD approval of an award of Homekey funds for the Project. If HCD does not award Homekey funds for the Project, this MOU shall be of no force or effect and shall be deemed terminated. In the case of a partial Homekey award, the Parties agree to review the financial feasibility of the Project, and collectively determine whether the Project can move forward.
9. Assignment. Novin and Insight Housing may assign their respective separate rights, obligations, and duties contemplated under this MOU to their respective controlled affiliates or subsidiaries, and may form one or more jointly-controlled or jointly-owned special purpose entities as may be required for Project financing or other purposes related to the execution of the obligations of Developer under this MOU, so long as such assignment or creation of special purposes entities do no substantively change the obligations of the Developer or the rights of the City. This MOU may be executed in any number of counterparts, each of which so executed shall be deemed to be an original, and such counterparts shall together constitute one and the same instrument. The parties shall be entitled to sign and transmit an electronic signature of this MOU (whether by facsimile, PDF or other email transmission), which shall be binding on the party whose name is contained therein. Each party providing an electronic signature agrees to promptly execute and deliver to the other party an original signed MOU upon request. 2085
6 10. Miscellaneous Provisions.
10.3 Notices. Except as otherwise specified herein, all notices to be sent pursuant to this Agreement shall be made in writing, and sent to the Parties at their respective addresses specified below or to such other address as a Party may designate by written notice delivered to the other parties in accordance with this Section. All such notices shall be sent by: (i) personal delivery, in which case notice is effective upon delivery; (ii) certified or registered mail, return receipt requested, in which case notice shall be deemed delivered upon receipt if delivery is confirmed by a return receipt; or (iii) nationally recognized overnight courier, with charges prepaid or charged to the sender’s account, in which case notice is effective on delivery if delivery is confirmed by the delivery service.
City:
Developer:
Novin:
Insight Housing:
.
10.4 Further Assurances. The Parties shall execute, acknowledge and deliver to the other such other documents and instruments, and take such other actions, as may be reasonably necessary to carry out the intent of this Agreement.
10.5 Parties Not Co-Venturers; Independent Contractor; No Agency Relationship.
Nothing in this Agreement is intended to or shall establish the Parties as partners, co-venturers, or principal and agent with one another. The relationship of the Parties shall not be construed as a joint venture, equity venture, partnership or any other relationship. City neither undertakes nor assumes any responsibility or duty to the other Parties (except as expressly provided in this Agreement) or to any third party with respect to the Project. Developer, Novin, and Insight Housing and their respective employees are not employees of City but rather are, and shall always be considered independent contractors. Furthermore, Developer, Novin, Insight Housing, and their respective employees shall at no time pretend to be or hold themselves out as employees or agents of City. Except as City may specify in writing, neither Developer, Novin, nor Insight Housing shall have any authority to act as an agent of City or to bind City to any obligation.
10.6 Action by the City. Except as may be otherwise specifically provided herein, whenever any approval, notice, direction, consent or request by the City is required or permitted under this Agreement, such action shall be in writing, and such action may be given, made or 2086
7 taken by the City’s City Manager or by any person who shall have been designated by the City Manager, without further approval by the City Council.
10.7 Non-Liability of City and County Officials, Employees and Agents. No member, official, employee or agent of the City shall be personally liable to Developer, Novin, or Insight Housing, or any successor in interest, in the event of any default or breach by the City, or for any amount of money which may become due to any such Parties or their successors or for any obligation of City under this Agreement.
10.8 Headings; Construction; Statutory References. The headings of the sections and paragraphs of this Agreement are for convenience only and shall not be used to interpret this Agreement. The language of this Agreement shall be construed as a whole according to its fair meaning and not strictly for or against any Party. All references in this Agreement to particular statutes, regulations, ordinances or resolutions of the United States, the State of California, or the City of Richmond shall be deemed to include the same statute, regulation, ordinance or resolution as hereafter amended or renumbered, or if repealed, to such other provisions as may thereafter govern the same subject.
10.9 Time is of the Essence. Time is of the essence in the performance of this Agreement.
10.10 Governing Law; Venue. This Agreement shall be construed in accordance with the laws of the State of California without regard to principles of conflicts of law. Any action to enforce or interpret this Agreement shall be filed and heard in the Superior Court of Contra Costa County, California or in the Federal District Court for the Northern District of California.
10.11 Attorneys' Fees and Costs. If any legal or administrative action is brought to interpret or enforce the terms of this Agreement, the prevailing party shall be entitled to recover all reasonable attorneys' fees and costs incurred in such action.
10.12 Severability. If any provision of this Agreement is held invalid, illegal, or unenforceable by a court of competent jurisdiction, the validity, legality, and enforceability of the remaining provisions shall not be affected or impaired thereby.
10.13 Entire Agreement; Exhibits. This Agreement contains the entire agreement of Parties with respect to the subject matter hereof, and supersedes all prior oral or written agreements between the Parties with respect thereto. Exhibit A, attached hereto is incorporated herein by this reference.
10.14 Survival. The indemnification obligations set forth in Section 6, shall survive the expiration or termination of this Agreement.
10.15 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement.
SIGNATURES ON FOLLOWING PAGE
2087
8 IN WITNESS WHEREOF, the Parties have executed this MOU as of the date first written above.
[signature blocks to be added]
City:
Developer:
Novin:
Insight Housing:
3 2088
9 Exhibit A
SCHEDULE OF PERFORMANCE
Schedule of Performance - Roles and Responsibilities
Activity Lead/Co-Lead
City Novin
Development
Corporation
Insight Housing Estimated
Completion
Date
Authorizing Resolutions X X X
MOUs, Partnership/Participant Agreements
X X X
Site Control Timeline X
Site Selection/Evaluation - Appraisal, Physical
Needs Assessment, Environmental Site Assessment,
Preliminary Title Report, Environmental Testing (i.e.
lead, asbestos, mold, etc.) X
Site Selection Acquisition Purchase and Sale
Agreement, Purchase Docs, Escrow Docs, Deed
Restrictions, etc. X
Site Control
Letter of Intent, Exclusive Negotiating Agreement,
Ground Lease, etc. X
Entitlements/Permits - Land Use Entitlements,
Conditional Use, Variances, etc.
X
Construction/Design Drawings -Building, Fire, other
Permits/Approvals, as required.
X
Revised Development Budget - Update TDC from
finalized Design Plans, Bid Analysis and Demo
X
2089
10 Schedule of Performance - Roles and Responsibilities (cont.) Activity Lead/Co-Lead
City Novin
Development
Corporation
Insight Housing Estimated
Completion
Date
Financing Plan - Construction and Perm
X
Construction Contractor Procurement - Contractor
Bidding, Improvement Management
Construction Contract Approval X
X
Demolition and Remediation (based upon Enviro
testing results) X
Construction
Commencement and Management X
Supportive Services Plan - Development and
Design of services to be provided on site and
through referral. X
Community Outreach X
Property Management - Development of overall
Management Plan.
X
Construction Completion Date X
Date of Occupancy X
X
2090
11 2091
PROJECT OVERVIEW
▪ The proposed project site is currently a Motel 6 with 49 guestrooms and 31 parking stalls
▪ Partnering up with Insight Housing and City of Richmond, Novin Development would like to establish a more permanent solution by converting the motel to a 49-unit complex:
▪ 48 Studio Apartments
▪ One 1BR Apartment
▪ On-site services
▪ Tenants will pay 30% of their adjusted income toward rent and utilities 2092
RENDERINGS – BEFORE AND AFTER
Front Entry Before Front Entry After
2093
RENDERINGS – BEFORE AND AFTER
Side Entry Before Side Entry After
2094
RENDERINGS – BEFORE AND AFTER
Site Plan Before Site Plan After
2095
DESIGN – INTERIOR
▪ 48 Studio Apartments and
one 1BR Apartment
▪ Adding kitchenette and
other refurbishments
▪ 235 sq ft. average total
Residential Area
2096
DESIGN – EXTERIOR
▪ Multi-story Motel
Conversion
▪ 20 uncovered parking
spaces
▪ Outdoor Garden Space
2097
NEIGHBORHOOD AMENITIES
▪ Civic Center Motel ( ) is conveniently located amongst multiple amenities:
a. Transit
▪ Richmond BART Station
b. Education/Enrichment
▪ Richmond Public Library – Main/Civic Center
▪ RichmondWORKS One Stop Career Center
▪ Grant Elementary School
▪ Manzanita Charter Middle School
▪ Richmond High School (not pictured)
c. Richmond Art Center
d. Grocery
▪ Richmond Emergency Food Pantry
▪ Brown’s Market
▪ Barrett Avenue Food Market
▪ Lao Jaleune Supermarket
e. Medical
▪ Central Pharmacy
▪ Kaiser Permanente Richmond Medical Center (not pictured) f. Nicholl Park
g. Other
▪ Richmond Housing Authority
▪ Richmond Senior Citizens Center
2098