June 20, 2023
Police Department
DATE: June 20, 2023
TO: Mayor Martinez and Members of the City Council
FROM:
Bisa French, Chief of Police
Subject:
Sole-Source Contract with Public Safety Family
Counseling Group Inc. (PSG).
FINANCIAL IMPACT: Police department staff has budgeted $150,000 in its budget for Fiscal Year 2023-2024, and has $10,000 set
aside in its approved Fiscal Year 2022-2023 budget for
invoices to be approved prior to the end of the current fiscal year. The remaining expenditure will be included in the upcoming police department’s budget for the duration of the contract - account string 01191021 – 400201.
PREVIOUS COUNCIL
ACTION:
December 20, 2022
STATEMENT OF THE
ISSUE:
A similar contract for Public Safety Family Counseling
Group (PSG), Inc. was presented and approved by the
City Council on December 20, 2022. Following City
Council approval, the vendor requested modifications,
including an entity name change, a revised scope of work and other requirements which could not be incorporated
administratively. Since the requested changes deviated from City Council’s delegation of authority, the December 20, 2022, contract could not be executed. The
modifications to that contract are now being presented to City Council for approval.
AGENDA
REPORT
June 20, 2023
RECOMMENDED ACTION:
APPROVE the revised sole source contract for services
with Public Safety Family Counseling Group, Inc. to
assist police department staff in dealing with critical incidents and the mental health challenges involved with the police profession, for the period October 1, 2022, to June 30, 2026, in an amount not to exceed $460,000 –
Police Department (Chief Bisa French 510-621-1802).
DISCUSSION:
The Richmond Police Department is requesting approval of a slightly modified version of the contract with Public Safety Family Counseling Group (PSG), Inc. that was approved by City Council on December 20, 2022. The contract, in the form approved by City Council, could not be executed because the vendor requested several changes which could not be incorporated administratively without exceeding City Council’s delegation of authority.
The revised contract is similar in scope to the contract presented to City Council on December 20, 2022. PSG will provide police department personnel with mental health and officer wellness services. PSG services will include Peer-Support training, Critical Incident Stress Debriefs, 24 hours per day on-call availability, and personal one-on-one professional clinical mental health counselling. Both the term and cost of service are the same as the contract previously approved. The term runs from October 1, 2022, to June 30, 2026, and remains set at an amount not to exceed $460,000 with payments proportionately due over the life of the contract.
Due to the nature of the requested work, doctor-patient confidentiality, and access to medical records, RPD staff is requesting that the City Council approve the revised form.
The vendor requested modifications were negotiated and approved, subject to City Council approval. Among the changes were modifications to the handling requirements for patient records and document control to ensure compliance with medical privacy laws. Modifications to the insurance provisions and a corporate name change that were not captured on December 20, 2022, are also incorporated.
We are asking for a contract with a retroactive start date due to an incident that took place in the latter half of 2022. An officer was going through a mental health crisis and the City’s Employee Assistance Program (EAP) was inadequate to help the officer. RPD staff was referred to Public Safety Family Counseling Group Inc. as it is the only law enforcement focused counseling service within the County. RPD staff has completed and attached an After the Fact form.
DOCUMENTS ATTACHED:
Attachment 1 – Revised Standard Contract Final
Attachment 2 – Executed Sole Source Form
Attachment 3 – Executed After the Fact Form