June 20, 2023
Police Department
DATE: June 20, 2023
TO: Mayor Martinez and Members of the City Council
FROM:
Bisa French, Chief of Police
Subject:
Proposed Agreements for Pre-employment Medical
Screening with The Permanente Medical Group, Inc.,
Occu-Med, and DSI Medical Services Inc.
FINANCIAL IMPACT: The proposed three-year total expenditure of $180,000 will be paid annually in the amount of $60,000 from the Police Department’s budget for Fiscal Years 2022-23
through 2024-25 as follows:
$25,000/yr – The Permanente Medical Group, Inc.
($75,000 total)
$25,000/yr – Occu-Med ($75,000 total)
$10,000/yr – DSI Medical Services, Inc. ($30,000 total) Account String: 01191021-400201
PREVIOUS COUNCIL
ACTION:
N/A
STATEMENT OF THE
ISSUE:
The Police Department is requesting approval of three
individual contracts, each with a three-year term, with The Permanente Medical Group, Inc., Occu-Med, and
DSI Medical Services, Inc., to conduct pre-employment
medical screenings for sworn and non-sworn Police
Department applicants.
AGENDA
REPORT
June 20, 2023
RECOMMENDED ACTION:
APPROVE three contracts, each for a three-year term
beginning June 1, 2023 and ending June 30, 2026, with
(1) The Permanente Medical Group, Inc. for a payment
limit not to exceed $75,000, (2) Occu-Med for a payment limit not to exceed $75,000, and (3) DSI Medical
Services, Inc. for a payment limit not to exceed $30,000, to provide pre-employment medical screening for sworn
and non-sworn Police Department applicants, for a total program cost not to exceed $180,000 – Police
Department (Chief Bisa French 510-621-1802).
DISCUSSION:
In 2021, the City of Richmond’s Police Department entered into agreements with The Permanente Medical Group, Inc. and DSI Medical Services, Inc. to provide pre- employment medical screening for all applicants as part of the hiring process. The agreements with The Permanente Medical Group, Inc. and DSI Medical Services, Inc. have now expired. Following the expiration of these agreements, the Police Department engaged in an open and competitive process to solicit quotes for a team of pre- employment medical screening vendors. A Request for Proposals was issued on February 6, 2023, calling for responses by February 24, 2023.
The Department received five proposals (The Permanente Medical Group, Inc., DSI Medical Services, Inc., Medical Center of Marin, Occu-Med, and Work Health). After review of the five proposals, the Police Department selected The Permanente Medical Group, Inc., Occu-Med, and DSI Medical Services, Inc. as their preferred vendors.
Work Health was deemed too expensive, and since Medical Center of Marin only has two locations, RPD staff felt that it would not be in the City’s best interest to engage their services when other vendors have regional offices throughout California.
The Police Department rated The Permanente Medical Group, Inc. and Occu-Med as their top two choices based on experience, cost, convenience, and ability to properly complete and process the required forms as required by the Commission on Peace Officer Standards and Training (POST). The Police Department rated DSI Medical Services, Inc. as their third choice. DSI Medical Services, Inc. will be used for non- sworn staff, since most non-sworn staff do not need to adhere to POST requirements.
The Police Department is recommending that City Council approve three contracts, each for a three-year term beginning June 1, 2023 and ending June 30, 2026, with (1) The Permanente Medical Group, Inc. for a payment limit not to exceed $75,000, (2) Occu-Med for a payment limit not to exceed $75,000, and (3) DSI Medical Services, Inc. for a payment limit not to exceed $30,000, to provide pre-employment medical screening for sworn and non-sworn Police Department applicants, for a total program cost not to exceed $180,000 .
June 20, 2023
DOCUMENTS ATTACHED:
Attachment 1 – Standard Contract_Kaiser
Attachment 2 – Standard Contract_Occu-Med
Attachment 3 – Standard Contract_DSI
Attachment 4 – RFP
Attachment 5 – RFP Evaluation Matrix
Attachment 6 – RFP Responses