1 CITY of RICHMOND, CALIFORNIA
PUBLIC ART ADVISORY COMMITTEE (PAAC)
Large Scale Art Commission $100,000 (Lump Sum)
Request for Proposals (RFP)
Congratulations for being selected as one of four Semi-Finalists for the Large Art Commission in one of three Richmond public parks. There were seven applicants who submitted complete applications by the November 30, 2022 deadline. You have been selected by the art selection panel to further develop your art concept design proposal.
1. RFP DELIVERABLES - SUBMITTAL PROCEDURE:
There are three possible art locations. The selected artist will retain ownership of their work unless the nature of the work prevents it or they choose to donate it to the City. Physical artwork must be appropriate for the city’s weather conditions. Potential locations can include publicly facing approved city property and accessible public areas.
The deliverable deadline will be February 7, 2023. As part of the selection process, non-voting city staff and community members will have an opportunity to view the final art commission concept designs. To do so, you will be asked to design a hard, table-top concept design, tri or quad folded foam-core boards. The design boards will become property of the City of Richmond. All boards along with a Flash Drive, will be delivered to the Arts and Culture Division Office, located at the Port of Richmond Administration Building, 1322 Canal Blvd.
For a stipend of $1,000 the City of Richmond requests hard presentation board(s) of the concept design, along with pictures of all parts of the hard submittal boards on a Flash Drive.
Concept Design Story Board includes: Thematic Direction – statement or message, art materials, art project budget, schedule, scope of services per team member. 3-D maquette/model is encouraged but optional.
2 Label the front of each board with the park site 1, 2 or 3, title and/or thematic summary.
Label the back of each board with your name, email, phone number. There are no architectural drawings available for this project. Consider taking site photos and photo-shopping the images.
4. POSSIBLE ART SITES:
1. Kennedy Park, Cutting Blvd. and South 41st Street
Site 2. Hilltop Lake Park – Richmond Parkway and Lakeside Drive
Site 3. Hilltop Green Park at Park Central and Parkway Drive
3 2. SELECTION PROCESS
SCORING CRITERIA
Semi-Finalist Concept Design proposals will be reviewed by the Selection Panel, PAAC members, City staff and will be recommended based on clarity of the proposal, benefit to the community or exhibit location, and durability as a public artwork. As part of the contract a fully developed art concept design, scope of schedule, $100,000 budget, etc. must be submitted to PAAC and RACC for final approval.
Score Range 5 = highly qualified 3 = minimally qualified 1 = not a good match
• Artists must provide the materials and/or equipment and be able to deliver, install, disassemble and have the resources to do so. If any assistance or additional supplies are needed to complete the project, they must be requested in the submission and are not guaranteed.
• To receive the $1,000 design fee stipend, as a Semi-Finalist you will be required to submit a W‐9. You can download a current W‐9 form here: https://www.irs.gov/pub/irs‐pdf/fw9.pdf along with a City of Richmond Vendor Supplemental Form.
3. SCHEDULE - IMPORTANT DATES:
February 7, 2023 RFP Deadline – Deliver hard presentation boards – tabletop – no easels
February 22, 2023 Sculpture Panel Selection via ZOOM
March 9, 2023 RACC Recommendations to City Council
April 2023 City Council for Approval 1 Finalist
May 2023 Finalist under Contract
June 2023 Concept Design Approval
September 2023 ½ Complete Fabrication – Design ID Signage December 2023 Sculpture Installation
**These dates may be flexible based on selected projects and Contra Costa County COVID 19 guidelines.
Questions may be directed to: [email protected]
The City of Richmond has the right to change this opportunity at any time.
For more information on the history of the Richmond Arts and Culture Commission and the Public Art program, please go to: www.ci.richmond.ca.us/2064/Arts-Culture.
4 Things to consider:
Please note that if your proposal is selected, you will be required to comply with additional requests for information and/or documents prior to receiving funding, including but not limited to:
1. A City of Richmond business license (fees are not reimbursable). For more information on the business license visit
https://etrakit.ci.richmond.ca.us/login.aspx?lt=either&rd=~/BusinessApplication/confirmation.aspx
4. A Tax Form W9: https://www.irs.gov/pub/irs-pdf/fw9.pdf
5. Proof of insurance for any paid artists working on this project.
6. A signed contract with a Purchase Order and Contract number.
7. Invoices from artist to the City of Richmond requesting milestone payments after work is completed per milestone. An example of the payment schedule includes; a. 10% Concept Design
b. 10% Design Drawings – CA State Certified Structural Engineer c. 20% Start Fabrication
d. 30% ½ Complete Fabrication
e. 10% 100% Complete Fabrication
f. 10% Installation Complete
g. 10% Project Acceptance by RACC
8. A COVID 19 Plan to meet requirements for in person meetings and activities, including but not limited to social distancing (6 feet between participants), wearing masks and gloves, limited team/volunteer in person meetings, and disinfecting materials and spaces as needed, etc.
7. All awarded candidates will be assigned a PAAC liaison, who will be available to assist and support you through the duration of a successful public art project.
9. Any artist who receives awarded funds but is unable to provide evidence of completion of milestones (Install and 100% complete) will be asked to return the funds.