CITY OF RICHMOND
'EMERGENCY JUSTIFICATION' FORM
THIS FORM MUST BE COMPLETED AND APPROVED PRIOR TO ANY PROCUREMENT Vendor Name: Bay Hawk Inc. Amount: $60,000
Phone Number: 510-776-5886 E-mail: [email protected]
City Contact: Robert Armijo Phone: 510-620-5477
Emergency procurements should be made only...1) to preserve life, health, or property; 2) upon a earliest possible time on the first normally scheduled workday following the emergency.
During the months of January, February, and March, the City of Richmond experienced several storms (Atmospheric Rivers). As such the Public Works Department responded to several flooding incidents and mudslides. Two (2) sever locations were Santa Fe Ave and Piedmont, and Santa Rita Rd and Salvino Court. Due to the severity of the situation the Public Works Crew were not capable of handling such Due to the urgency of the incident, City staff contacted pre-qualified vendors; Yerba Buena, WR Forde, and Bay Hawk Inc. to obtain bids to stabilize the bank and prevent further hillside erosion.
Bay Hawk Inc. offered a responsive bid and was able to respond immediately. The other contractors were not able to provide bids for the requested work.
The city authorized Bay Hawk Inc. to proceed with the work as directed by the Public Works Director.
Emergency Justification Forms must be signed by the Procurement Services Manager before submission to the City Manager or City Council.
Department/Division: Public Works - Water Respurce Recovery Division Department Head Signature:_ Date: 05 / 12 / 2023
Finance Director Signature: Date: 5122/23
City Manager Signature: Date:
(Emergency purchases estimating/totaling UNDER $10,000.00 require City Manager's signature) City Council Authorization: (Emergency purchases estimating oraling OVER $10,00 require Coumeil apioval. Attach Reslution. Council Date:
NOTE: FINAL APPROVAL BY CITY MANAGER AND/OR CITY COUNCIL IS REQUIRED IN ACCORDANCE WITH MUNI. CODE SECTION 2.52.334 EMERGENCY PROCUREMENT 02/03/04
PUBLIC WORKS DEPARTMENT
Cay of i
Engineering Services Division
Date: 05/19/2023
Subject: Emergency Earth Slope Stabilization of Drainage Area Adjacent to Santa Rita Road Near 2929 Salvino
Court.
The City of Richmond's justification for selecting Bay Hawk, Inc Emergency Services for emergency earth slope
stabilization of drainage area adjacent to Santa Rita Road Near 2929 Salvino court is based on the following:
1. On 03/10/2023, Questa Engineering Corp. Contract#4204 evaluated the area of interest and reported via email
dated 03/10/2023 attached, recommending the City of
Richmond to prepare for the possibility of Santa Rita
Road stability and slope failure from incoming storms
expected in the following weekend and week. Tarping
has been recommended by Quest Engineering Corp to
slow the progression of the erosion.
2. Due to the severity of the stability of the area,
City of Richmond reached out to three contractors:
W.R. Forde, Bay Hawk, Inc, and Yerba Buena
Engineering and Construction. With W.R. Forde and
Yerba Buena Engineering Construction unable to be
readily available for the emergency services, Bay
Hawk, Inc arrived on site to provide their emergency
services.
Ken Cheng, PE
Date: 05/19/2023
450 Civic Center Plaza, Richmond, CA 94804-1630
Telephone: (510) 620-6594 Fax: (510) 307-8195 www.ci.richmond.ca.us Ofelia Alvarez
From: Will Hopkins <[email protected]>
Sent: Friday, March 10, 2023 1:00 PM
To: Daniel Chavarria; Robert Armijo; Robert Chelemedos; Ken Cheng Subject: Santa Rita Road - Salvino Ct. Landslide
Attachments: Temporary-Slope-Protection-Method-original-2016-1.pdf; 015.JPG; 008.JPG; 012.JPG; 001.JPG This email originated from outside of the City's email system. Do not open links or attachments from untrusted sources.
All:
The landslide has failed more during the storm last night. It has now undercut the fence line and has extended onto the edge of City of Richmond property at the east side and north side of the landslide (photos 012, 001) .
Tarping that has been done by the homeowner to date has been ineffective for the most part (photo 015, photo008). If additional tarping is done it is not clear that it would be effective. If tarping is performed, we recommend that it extend around the entire Headscarp and upper slide area and extend to the lower slide area and be constructed in accordance with the Temporary Slope Protection Method by Alan Kropp and Associates (attached).
The driving force of the failure appears to be the continued erosion of the slide by the Creek at the toe (photo 009). It is likely that the only effective way to slow the progression would be to place rock at the toe at the Creek to reduce erosion at the toe.
The road continues to appear stable. I walked the road with Rob C. of the City of Richmond, and we did not see any new opening of the pavement cracks that had been sealed last week and the curb and gutter are still in place.
However, additional storms are expected this weekend, including a larger storm on Monday. The City should be prepared for the possibility of the road stability starting to be compromised if the slope failure continues to expand to the east.
Closure of the entire southbound lane may be necessary and the street may need to become a one lane road if the failure continues and starts to undercut the road. We understand that traffic signals to make the road one lane are available.
The road and landslide should be monitored on a daily basis, especially during storm events.
Let me know if you have any questions.
Sincerely,