City of Richmond
Request for Qualifications
For
Fire Extinguisher, Fire Suppression System,
and Fire Sprinkler Testing Services
Quotes must be submitted
no later than 2:00 p.m.
Monday, April 17th, 2023
Questions regarding this RFQ can be made to:
Carl Capistrano, Facilities Maintenance Superintendent
(510) 620-6896
Department of Public Works
City of Richmond / Public Works Department
# 6 13th Street
Richmond, CA 94801
Attachment 3
Purpose
The City of Richmond is inviting Qualified Service Providers to reply to a Written Request for Qualifications (RFQ) to provide mobile, on site, portable fire extinguisher recharging services, fire suppression system testing and repair services, and provide related products.
The Qualified Service Provider list will remain in effect for three years, with a not to exceed amount of $100,000.00 over a three-year period. After three years the list may be updated and / or have a possible two-year $60,000 extension with Department Head approval.
Service providers who wish to participate must meet certain criteria, such as; possess the appropriate California State Contractors license, be a member in good standing with the California State Licensing Board, be a member in good standing with the Better Business Bureau, be registered with the City’s “Bids Online” program, and have all required licenses and permits, and insurance.
Depending on the nature of service requested, a competitive bid may be solicited for a specific work request prior to commencing work.
Submission of Proposals
Electronic Proposals shall be submitted via the City’s secure online bidding system. All required sections of the proposal must be submitted via the website. Contractor is solely responsible for “on time” submission of their electronic proposal. The Bid Management System will not accept late proposals and no exceptions shall be made. Contractors will receive an e-bid confirmation number with a time stamp from the Bid Management System indicating that their bid was submitted successfully. The City will only receive those proposals that were transmitted successfully.
The proposal must be received no later than 2:00 p.m., on April 17, 2023.
The City of Richmond reserves the right to waive inconsequential irregularities.
Scope of Work and General Conditions
The City of Richmond desires to engage qualified service providers to provide annual or five- year fire sprinkler system inspections and/or certifications, on-site services for recharging of portable fire extinguishers in City owned buildings and provide related fire safety products.
Services may include but are not limited to:
• Annual Maintenance and Recharging Service of Portable Fire Extinguishers • Monthly, Yearly, and Five-Year Inspections
• Fire Department Inspection-Notice Correction
• Testing and repairs to fire sprinkler systems and/or kitchen fire suppression systems • Installation of Extinguisher Cabinets
• D.O.T. Hydrostatic Testing
• Fire Hoses – Inspection
Products may include but are not limited to:
• Fire Extinguisher types (others may be needed)
o ABC Dry Chemical Fire Extinguisher, 2 ½-, 5-, 10- and 20-Pound Models (Vehicle Bracket Available)
o Standard (BC) Dry Chemical Fire Extinguisher, 2 ¾-, 5 ½-, 10- and 20-Pound Models o Purple K Dry Chemical
o Halotron
o Carbon Dioxide
o Water and Water Mist
o Wet Chemical
o Class D Dry Powder
• Cabinets for Fire Hoses and Extinguishers
• Emergency Exit Signs and Lighting
• Fire Hoses
• Flame Retardant
• Local Alarm (LA-9V) "Small Day Care"
• Smoke Detectors
• ABC Dry Chemical
• Standard (BC) Dry Chemical
City owned structures that may require service include, but are not limited to:
o Civic Center Campus
o Libraries
o Community Centers
o Aquatics Facilities
o Fire Houses
o Police Stations
o Corporation Yards
• All Services shall be completed in an efficient and professional manner. The Service Provider shall provide all labor, materials, and equipment. The service shall meet the satisfaction of the Facilities Maintenance Supervisor, Fire Marshall, Building Regulations Department, or other City designee.
• All work and materials shall be in accordance with the City’s Fire Marshall and Building Regulations Department. Any and all applicable permits and fees shall be the responsibility of the service provider.
• All equipment used on-site will be supplied by the service provider, and all equipment shall be maintained in good working order. Equipment used for all projects shall be within industry standards.
• There shall be adequate personnel for the service provided. All persons shall wear clothing with markings identifying the service provider. All employees shall have the necessary safety equipment on site per local City, State, and Federal standards.
• The Service Provider shall provide and maintain, in accordance with Labor Code section 6708 and OSHA requirements, adequate emergency first-aid treatment for its employees and anyone else who may be injured in connection with the work.
• All works areas shall be kept clean and neat.
• The Service Provider shall deliver exceptional customer service, and shall meet or exceed industry standards of workmanship.
• The Service Provider agrees to disclose an annual report to the City of Richmond Public Works Department which includes, but is not limited to the number, type, and cost of service provided for each structure.
Hours
The Service Provider shall be available during normal business hours 8:00am – 5:00pm, Monday through Friday , 52 weeks per year, excluding holidays . In addition …
• Scheduling of services must be available within 48 hours notice by the Facilities Maintenance Supervisor, Fire Marshall, Building Regulations Department, or other City designee.
• Two (2) failures to show will result in being removed from the qualified service provider list.
Warranty / Guarantee
All work furnished under these specifications shall be guaranteed by Service Provider against defects in materials and/or workmanship for a minimum of thirty (30) days from date of acceptance. The Service Provider shall repair or replace any such item(s) necessary during the guarantee period at the Contractors own cost and e xpense without cost to the City.
Special Conditions
• Occasionally, for larger repairs or replacements, competitive bidding may be required prior to service. Pre-qualified service providers will be asked to visit a selected job site with a representative from the Maintenance or Facility Department. At this time, each service provider will be informed of what the project is and what the problems are. It then will be the service provider’s responsibility to develop a scope of work in writing of how the project will be completed, including a cost for labor, materials, and equipment.
• All work and materials shall be in compliance with regulations of all applicable codes and standards of governing authorities having jurisdiction, including provision for adequate protection to persons and property by means of insurance, bonding, traffic, etc.
• All applicable permits and fees shall be the responsibility of the service provider.
• Services provided shall be subject to general oversight, quality assurance, and final acceptance by representatives of the “City”, including, but not limited to, Facility Maintenance staff, Building Regulations officials, Fire officials, and/or other City representatives.
Qualifications Criteria
Statement of qualifications shall relate specifically to the following items, listed in general order of importance, for evaluation and selection purposes.
• All permits, licensing, and insurance required for projects must be obtained by the service provider.
• All employees must conduct themselves courteously and professionally and be drug and alcohol free while working for the City of Richmond. The service provider is required to provide a copy of their policy on substance abuse.
• After hours service potential
• The service provider is licensed and in good standing with the California State Contractors License Board.
The service provider must be registered with the City of Richmond’s “Bids Online” program.
Content of RFQ Response
The service provider’s response shall include the following.
• Experience.
• Description of services performed.
• Cost estimate for services performed, including hourly or daily rates where appropriate.
• Names and contact information managers and supervisors. • Description of vehicles and equipment to be used.
• Description of current financial status. Examples would be Gross Sales, Years of profitable and successful operation etc.
• Brief assessment of the present workload capacity.
• List of three (3) verifiable current business references. • Verification of California State Contractors License ( if applicable) • Verification of City of Richmond Business License
• Verification of compliance with City ordinances (ban the box)
Evaluation
Service Providers will be evaluated on the following:
• Experience
• References
• Licensing and certification
• Compliance with City ordinances
• Answers to Supplemental Questions
• Response time
• Cost
Evaluation and Selection
• RFQ responses should be concise, well organized, and brief as possible according to the requested information. The review process places considerable emphasis on the responsiveness to the RFQ response to the requirements outlined above. RFQ responses that are not written specifically to this response to this request cannot be given serious consideration.
• All RFQ responses will be evaluated on the basis of the criteria listed above in the qualifications section of this RFQ. All service providers that provide a RFQ response will be notified when selections are made.
• All firms under consideration of this RFQ will be evaluated by an evaluation committee.
The City reserves the right to request supplemental information that the Evaluation Committee deems necessary to make a selection. The Committee may be supplemented by outside professionals, or professionals from other City departments who can provide additional expertise.
The Selection Committee will evaluate the proposals based on the following factors:
a. EXPERIENCE 30 points
• Past, recently completed, or on-going projects that will substantiate experience • Understanding of the nature and extent of the services required • References
b. QUALIFICATIONS 30 points
• Professional experience and qualifications of company • Response time to emergency and after hour requests
• Ability to perform on short notice and under time constraints • Licensing and Certification
c. ORGANIZATION 20 points
• Available staff and specialized resources, if any
• Capacity and flexibility to meet schedules, including any unexpected work
• Answers to Supplemental Questions
d. COST 20 points
• Proposed rates and fees
Compliance with City Ordinances
o The contractor and all subcontractors shall comply with the City of Richmond Nondiscrimination Clauses in City Contracts Ordinance (Richmond Municipal Code (RMC) Chapter 2.28), Business Opportunity Ordinance (RMC Chapter
2.50), Local Employment Program Ordinance (RMC Chapter 2.56), Living Wage Ordinance (RMC Chapter 2.60) and Ordinance Banning the Requirement to Provide Information of Prior Criminal Convictions on all Employment Applications (“Ban the Box”) (RMC Chapter 2.65), which are incorporated into the Contract Documents by this reference.
Reservation of Rights by the City
• The City is no obligation to accept any submittal or to negotiate with any service provider. The City reserves the right to accept submittals which are deemed most favorable and in the best interest of the City after all submittals have been examined and canvassed, to reject any or all submittals, and to be the sole judge of the best service provider suited for the City.
• The issuance of this RFQ and the acceptance of an RFQ response does not constitute an agreement by the City that any contract shall actually be entered into by the city.
The City expressly reserves the right to:
• Waive any immaterial defect or informality in any RFQ response or proposal procedure.
• Reject any or all RFQ responses.
• Reissue a RFQ.
• Procure any service by any other means.
• Request additional information and data from any or all companies. • Negotiate with any qualified service provider.
• The City may confirm any information provided in the service providers submittal, or inspect any of the service providers facilities that would be utilized in connection with performing services under any resulting contract.
Required Documents Submitted with Quote
1. Background of company with indication of how long company has been a successful established business, and the completed to supplemental question section.
2. Proof of licensing and certification.
3. Your company’s substance abuse policy.
4. Your company’s injury & illness prevention policy.
5. A blank copy of your company’s employment application. (It will be used to verify compliance with the City’s “Ban the Box” ordinance).
3. References – a minimum of three (3) verifiable references from local municipalities, building authorities, counties, utility districts, school district, transportation authority, housing authority, or other organization with a similar facility complex.
Required Documents upon Award
Within five days of award, the awarded contractor must sign the purchase of services contract and submit the following documentation. Other documentation may also be needed, and will be noted in the final contract.
• Sign the City’s Purchase of Services Contract – Attachment A
• Provide a “Certificate of General Liability Insurance” with an attached “additional insured endorsement” that names the City of Richmond as additional insured. – Attachment B
• Provide a copy of a current “Business License “with the City of Richmond, which will remain in effect for the duration of the project.
Questions
All questions must be submitted via the electronic BidsOnline system on the Q&A tab by 12:00pm PST, on April 10, 2023. If the City finds it necessary to issue an addendum, prospective Offerors will receive e-mail notification of addendum. Otherwise, answers to questions received will be provided on the Q&A tab and notification will be sent by April 11, 2023. It is the proposer’s responsibility to periodically check the BidsOnline website www.ci.richmond.ca.us/bids for any possible Addenda to the RFP that may have been posted.
Terms
By submitting a response, as a bidder, declares this quote is made without collusion with any other person, firm or corporation; that bidder has carefully studied the proposed minimum specifications and scope of work and bidder proposes and agrees if this quote is accepted that they will supply and service the City of Richmond.
The City of Richmond reserves the right to reject any or all quotes. In case of default, the City of Richmond may procure its materials /services from oth er sources and shall hold the original bidder or contractor liable for resulting increased costs. Quantities and optional items listed are the City’s best estimate for Quote purposes, actual order quantities and options may vary.
Quote Section
(This page is required to be submitted with Quote)
License
The undersigned hereby declares that he is a Contractor and has been in business for 47 years with store front; has a valid State of California Contractor's License sufficient to qualify as Contractor in this case, and a current City of Richmond, CA Business License (needed upon contract award) ; and will obtain all required permits.
California Contractors License Number: 963282
Expiration Date: 07/31/2023 Classification Number: C16
Name: _Peter Duerigen Signature: ____ ________________________
Title: __Manager ________________
Service Contact Information
Contractor shall indicate person and phone number to contact for during normal working hours repairs:
Hood / Fire Suppression & Fire Extinguishers: Nicole Rivera 510-237-5000
Fire Sprinkler: Maricela Johnson 510-237-5000 x 13
Contractor shall indicate person and phone number to contact for after hours repairs:
Peter Duerigen 510-237-5000
Quote Section
(This page is required to be submitted with Quote)
Experience:
Describe your company’s skills, qualifications, and experience that best qualify your company as a service provider for the City of Richmond. Be specific, thorough, and complete. Information not provided cannot be considered or presumed. In order to be considered, qualifications, skills, and experience must be submitted in writing with this request.
International Fire Equipment has been in business since 1976, providing fire protection
services to the entire Bay Area. We carry a C-16 license and are also Certified Small
Business (license #1731792). Our company specializes in all aspects of fire protection,
including (but not limited to):
• fire extinguisher services
• kitchen fire suppression system services
• fire sprinkler system inspections: quarterly, annual & 5 year • standpipe inspections
• commercial fire sprinkler installations
• residential fire sprinkler installation
• fire sprinkler repairs
• fire hose: hydrostatic testing
• fire hose: inspections
• fire hose: sales
• fire pump testing
• fire extinguisher trainings
• special hazards
• fire equipment rentals
• fire hydrant testing
• emergency exit signs and lighting
• installation of extinguisher cabinets
• in house engineering with CAD capabilities
Management and employees attend numerous trainings, including Cal Safe Annual Seminars, NFPA classes and manufacturers trainings. Our company has provided services for many local, state and federal agencies. Currently performing services for Laguna Honda Hospital, City & County of San Francisco, City of San Pablo, County of Alameda.
(This page is required to be submitted with Quote)
Please answer the following Supplemental Questions
1. What applicable California state contractor licenses does your company and workers posses?
State Contractors License C-16, State Fire Marshals License E936, Sprinkler fitter
2. What are the qualifications of key personnel?
Licensed drivers with good moral character, knowledge of local routes.
3. What applicable licenses, certifications’ or required training does your company require employees to have?
Employees have fire extinguisher license: Certificate of Registration, Sprinkler fitters
Manufacturer training
4. What is your company’s safety record? Has your company had any serious injuries or deaths for the past three years?
No serious injuries or deaths within the last 16 years
5. Will your company be able to meet or exceed city insurance, licensing, bonding, and hiring requirements? (see attachments)
Yes
6. What products and companies is your company an authorized service provider for?
Badger, Amerex, Kiddie, Buckeye, Pyro chem, Chemguard, Key Fire Hose
(This page is required to be submitted with Quote)
7. What is your business record / financial condition? Examples may be liens, suits, judgments, payment record, gross yearly sales, years of successful operation?
$2.7 - $3 million average sales, DUNS: 03-099-5278, No leins, No public filings
8. How many years has your company been able to successfully operate?
47 9. Describe your company’s main office, operations facility, warehouse facility, service personnel, support staff, vehicles, available equipment, and specialized equipment? Please be specific.
International Fire Equipment’s facility in Richmond is owned by the principles
We have roughly 10 field technicians, 12 vehicles, 1 in house engineer office staff and
warehouse staff.
Summary of Quote Items
Service Provider is required to complete all applicable blanks below. Failure to provide requested information may disqualify quote.
Labor Rates Field
Straight Time
Field
Overtime
Supervision $ 250.00/hr $ 375.00/hr
Journeyman $ 185.00/hr $ 278.00/hr
Helper / Utility Worker $ 65.00/hr $ 95.00/hr
(This page is required to be submitted with Quote)
DESCRIPTION OF SERVICE PRICE NOTES
Fire Extinguisher Annual Maintenance $15.75 Unit
Fire Extinguisher 6 Year Maintenance $21.50 Unit
Fire Extinguisher Hydrostatic Test $29.50 Unit
CO2 Hydrostatic Test $49.50 Unit
Hydrostatic Test – 5 Min. Cylinder $49.50 Unit
Hydrostatic Test – 30 Min LP Cylinder $49.50 Unit
Hydrostatic Test – 30 Min HP Cylinder $49.50 Unit
Hydrostatic Test – 45 Min HP Cylinder $49.50 Unit
Hydrostatic Test – 60 Min HP Cylinder $49.50 Unit
Refill – 5 Min Cylinder $37.00
Refill – 30 Min HP Cylinder $47.00
Refill – 45Min HP Cylinder $52.00
Refill – 60 Min HP Cylinder $56.00
2.5# ABC Fire Extinguisher $48.00
5# ABC Fire Extinguisher $68.00
CO2 Refill – 2.5 lbs $12.50 Unit
CO2 Refill – 5 lbs $25.00 Unit
CO2 Refill – 10 lbs $30.00 Unit
CO2 Refill – 15 lbs $55.00 Unit
CO2 Refill – 20 lbs $75.00 Unit
CO2 Refill $25.00 each
Sprinkler Head Replacement Price varies Labor and Material
(This page is required to be submitted with Quote)
Minimum service call rate: Fire Extinguisher - $25 Hood System - $350 – Fire Sprinkler - $265
Any additional cost (indicate the Cost and Justification):
Fire Extinguisher service list on price sheet, Fire sprinkler repairs to be quoted based on issues/deficiencies, Fire sprinkler inspections and kitchen fire suppression system services to be quoted based on type of system.
Contractor must indicate hours when “Straight time” applies: Monday – Friday 8 AM – 4:30 PM
Contractor must indicate hours when “Over time” applies: After 4:30 PM – 8 AM, Weekends & Holidays Average response time: 2 – 4 hours during regular hours, 4-6 hours after hours
Please indicate the mark up added to vendor’s wholesale price on materials, as well as a brief overview of the services your company can provide.
Mark up on material is 30%.
International Fire Equipment provides the following services. We maintain, inspect and repair fire
extinguisher services, as well as fire extinguisher use training. We mount extinguishers and extinguisher
cabinets. We also do the semiannual service, maintain, and can do the repairs and install fire
suppression systems.
We do the monthly, quarterly, annual and 5 year sprinkler, standpipe inspections, emergency service
calls, commercial fire sprinkler installation, fire hydrostatic testing, fire hose sales and inspections,
special hazards, emergency lights and a other services.
(This page is required to be submitted with Quote)
References
(This page is required to be submitted with Quote)
A minimum of three (3) verifiable references from local municipalities, building authorities, counties, utility districts, school district, transportation authority, housing authority, or other organization with a similar facility complex whom the bidder has provided a similar scope of work during the past twelve (12) months, of comparable settings, complexities and quantities as required of this request for proposal. These companies will be contacted prior to award of proposal.
1. Name of Business: _Laguna Honda Hospital – SF Department of Public Health Address: 375 Laguna Honda Blvd., San Francisco
Approx. size of company: __________ Dates of service: _20+ years Contact person: Dmitry Donskoy Phone number: (415) 759-2314 E-mail address: [email protected]
2. Name of Business: City of San Pablo
Address: 13831 San Pablo Ave., San Pablo, CA 94806
Approx. size of company: __________ Dates of service: _2009 to Current Contact person: _Victor Berumen Phone number: (510) 215-3077 E-mail address: [email protected]
3. Name of Business: Veolia Water North America
Address: 601 Canal Blvd. Richmond, CA 94804
Approx. size of company: Dates of service: 2010 to Current Contact person: Martha Mosely Phone number: (510) 412-2001 E-mail address: [email protected]
4. Name of Business: Golden Bear Transfer Station / West Contra Costa Sanitary Landfill Republic Services
Address: 1 Parr Blvd Building C Richmond, CA 94801
Approx. size of company: Dates of service: 2009 to Current Contact person: Alex Shimada Phone number: (510) 970-7243 E-mail address: [email protected]
5. Name of Business: Kinder Morgan – Energy Partners
Address: 1140 Canal Blvd. Richmond, CA 94804
Approx. size of company: Dates of service: 2009 to Current Contact person: Damon Davis Phone number: (510) 412-8817 E-mail address: [email protected]