1 City of Richmond
Community Services Department
Request for Quote
For Bus/Transportation Services for
Participants of Recreation
Summer Camps
Quotes must be submitted
no later than 12:00 p.m.
Friday, March 3, 2023
Any questions regarding this quote should be made via email to:
Troy Porter
[email protected]
City of Richmond
3230 Macdonald Ave
Richmond, CA 94804
2 Purpose
The City of Richmond is soliciting Quotes for (RFQ’s) for Bus/Transportation companies that are interested and qualified to provide transportation for children to various locations during summer camp. Since our programs are inclusive, transportation must be able to accommodate individuals with disabilities. Our summer program runs for 8 weeks during the summer.
Receipt of Quotes
One copy of RFQ must be submitted no later than 12:00 p.m. March 3, 2023 to:
City of Richmond
Troy Porter
3230 Macdonald Avenue
Richmond, CA 94804
Scope:
1. The Contractor shall provide safe transportation for the participants of the City of Richmond Summer Camp programs.
2. The Contractor shall provide all insurance documentation required.
3. The Contractor shall provide a City of Richmond business license.
4. The Contractor will agree to schedule all requested trips by May 12, 2023.
5. Services will be provided at the following locations:
- Booker T. Anderson, 960 South 37th Street
- Nevin Community Center, 598 Nevin Avenue
- Parchester Community Center, 900 Williams Drive
- Sheilds-Reid Community Center, 1410 Kelsey Street
- Richmond Recreation Complex, 3230 Macdonald Avenue
- May Valley Community Center, 3530 Morningside Drive
General Requirements:
Contractor shall hold current and adequate insurance.
a) Experience:
• A proven history of providing safe transportation to public (especially children).
Required Documents Submitted with Quote
1. Please provide quote on a per bus/trip basis as indicated on the Quote Sheet.
2. Provide a total cost of the bus trips.
3. Any other information about your company and the buses that will be used.
4. References-see Page 6 of this document.
3 QUOTE SHEET
2023 Summer Camp Field Trips
Date Pick Up Location Pick up
Time
Destination Leave
Destination
Time
Capacity Cost
7/5/
23 Nevin
598 Nevin Ave.
Richmond
10:00am Antioch Waterpark
4701 Lone Tree
Way
Antioch
4:00pm
60 children
10 adults
7/5/
23 Booker T Anderson
960 South 47th St
Richmond
10:00am Antioch Waterpark
4701 Lone Tree
Way
Antioch
4:00pm
60 children
10 adults
7/6/
23 Parchester
900 Williams Dr
Richmond
10:00am Antioch Waterpark
4701 Lone Tree
Way
Antioch
4:00pm 60
children
10 adults
7/6/
23 Shields Reid CC
1410 Kelsey St.
Richmond, Ca.
94801
10:00am Antioch Waterpark
4701 Lone Tree
Way
Antioch
4:00pm 60
children
10 adults
7/7/
23 May Valley
3530 Morningside
Dr Richmond,
94804
10:00am Antioch Waterpark
4701 Lone Tree
Way
Antioch, 94531
3:00pm
Return to
MV by
4:00pm
50 children
10 adults
7/7/
23 Richmond
Recreation
Complex
3230 Macdonald
Ave, Richmond
10:00am Antioch Waterpark
4701 Lone Tree
Way
Antioch, 94531
3:00pm
Return to
MV by
4:00pm
50 children
10 adults
7/12/
23 Parchester
900 Williams Dr
Richmond
10:00am Lawrence H.O.S
1 Centennial Dr,
Berkeley, CA 94720
4:00pm 60
children
10 adults
7/12/
23 Shields Reid CC
1410 Kelsey St.
Richmond, Ca.
94801
10:00am Lawrence H.O.S
1 Centennial Dr,
Berkeley, CA 94720
4:00pm 60
children
10 adults
7/13/
23 Nevin
598 Nevin Ave.
Richmond
10:00am Lawrence H.O.S
1 Centennial Dr,
Berkeley, CA 94720
4:00pm
60 children
10 adults
7/13/
23 Booker T Anderson
960 South 47th St
Richmond
10:00am Lawrence H.O.S
1 Centennial Dr,
Berkeley, CA 94720
4:00pm 60
children
10 adults
4 7/19
/23
Parchester
900 Williams Dr
Richmond
10:00am Oakland Coliseum
7000 Coliseum Way
Oakland, CA 94619
4:00pm 60
children
10 adults
7/19/
23 Shields Reid CC
1410 Kelsey St.
Richmond, Ca.
94801
10:00am Oakland Coliseum
7000 Coliseum Way
Oakland, CA 94619
4:00pm 60
children
10 adults
7/19/
23 Nevin
598 Nevin Ave.
Richmond
10:00am Oakland Coliseum
7000 Coliseum Way
Oakland, CA 94619
4:00pm 60
children
10 adults
7/19/
23 Booker T Anderson
960 South 47th St
Richmond
10:00am Oakland Coliseum
7000 Coliseum Way
Oakland, CA 94619
4:00pm 60
children
10 adults
7/19/
23 Richmond
Recreation
Complex
3230 Macdonald
Ave, Richmond
10:00am Oakland Coliseum
7000 Coliseum Way
Oakland, CA 94619
4:00pm 60
children
10 adults
7/19/
23 May Valley
3530 Morningside
Dr Richmond
10:00am Oakland Coliseum
7000 Coliseum Way
Oakland, CA 94619
4:00pm 60
children
10 adults
7/20
/23
Shields Reid CC
1410 Kelsey St.
Richmond, Ca.
94801
10:00am Oakland Zoo
9777 Golf Links Rd,
Oakland, CA 94605
4:00pm 60
children
10 adults
7/20
/23
Parchester
900 Williams Dr
Richmond
10:00am Oakland Zoo
9777 Golf Links Rd,
Oakland, CA 94605
4:00pm 60
children
10 adults
7/21
/23
May Valley
3530 Morningside
Dr Richmond
9:30am SF Zoo
Sloat Blvd at the
Great Highway
2:00 pm
Return to
May Valley
by 4:00pm
50 children
10 adults
7/21
/23
Richmond
Recreation
Complex
3230 Macdonald
Ave, Richmond
10:00am Oakland Zoo
9777 Golf Links Rd,
Oakland, CA 94605
2:00 pm
Return to
RRC by
4:00pm
60 children
10 adults
7/26
/23
Nevin
598 Nevin Ave.
Richmond
10:00am SF Zoo
Sloat Blvd & Upper
Great HWY San
Francisco, Ca 94132
4:00pm 60
children
10 adults
7/26
/23
Booker T Anderson
960 South 47th St
10:00am SF Zoo
Sloat Blvd & Upper
4:00pm 60
children
5 Richmond Great HWY San
Francisco, Ca 94132
10 adults
7/27
/23
TWO PICK UPS –
SHUTTLE SERVICE
Booker T.
Anderson
May Valley
9:40am
10:15am
Richmond
Recreation
Complex
3230 Macdonald
Ave
Richmond, CA
Return to
Booker T.
Anderson -
3:30pm
Return to
May Valley
4:00pm
60 children
10 adults
7/27
/23
TWO PICK UPS –
SHUTTLE SERVICE
Parchester
Shields Reid
10:00am
9:40am
Richmond
Recreation
Complex
3230 Macdonald
Ave
Richmond, CA
Return to
Parchester -
3:30pm
Return to
Shields Reid
4:00pm
60 children
10 adults
Required Documents upon Award
Upon award and approval of the contract by the City of Richmond’s legal department, the Contractor must sign the purchase of services contract and submit the following documentation. Other documentation may also be needed, and will be noted in the final contract.
• Sign the City’s Purchase of Services Contract – Attachment A
• Provide a “Certificate of General Liability Insurance” with an attached “additional insured endorsement” that names the City of Richmond as additional insured. – Attachment B
• Provide a copy of a current “Business License “with the City of Richmond, which will remain in effect for the duration of the project.
Questions
Questions regarding this RFQ are to be directed by e-mail to: [email protected] by March 3, 2023. All questions must be in writing and such contact shall be for clarification purposes only. Any questions, which in the opinion of the City warrant a reply or material changes to the scope of services or proposal procedures will only be transmitted in writing to all parties receiving this RFQ.
Terms
By submitting a quote, as a bidder, declares this quote is made without collusion with any other person, firm or corporation; that bidder has carefully studied the proposed minimum specifications and scope of work and bidder proposes and agrees if this quote is accepted that they will supply and service the City of Richmond.
6 The City of Richmond reserves the right to reject any or all quotes. In case of default, the City of Richmond may procure its materials/services from other sour ces and shall hold the original bidder or contractor liable for resulting increased costs. Quantities and optional items listed are the City’s best estimate for Quote purposes, actual order quantities and options may vary.
References
All quotes submitted shall be accompanied by three customer references (preferably local Richmond area or other governmental agencies) for whom the bidder has provided a similar scope of work during the past twelve (12) months , of comparable settings, complexities and quantities as required of this request for proposal. These companies will be contacted prior to award of proposal.
1. Name of Business:_______________________________________________ Address: _____________________________________________________ Approx. size of company: __________ Dates of service: _________________ Contact person: ___________________ Phone number: ( ) E-mail address:
2. Name of Business:_______________________________________________ Address: _____________________________________________________ Approx. size of company: __________ Dates of service: _________________ Contact person: ___________________ Phone number: ( ) E-mail address:
3. Name of Business:_______________________________________________ Address: _____________________________________________________ Approx. size of company: __________ Dates of service: _________________ Contact person: ___________________ Phone number: ( ) E-mail address: