June 20, 2023
City Council
DATE: June 20, 2023
TO: Mayor Martinez and Members of the City Council
FROM:
Councilmember Zepeda
Subject:
Authorize the City Manager to negotiate an agreement for the acceptance of Brickyard Cove Road.
FINANCIAL IMPACT: The action to authorize the City Manager or her designee to negotiate agreements with BCHOA1 and Boardwalk
Marina homeowners’ association will not have an
immediate impact on the City’s General Fund
PREVIOUS COUNCIL
ACTION:
N/A
STATEMENT OF THE
ISSUE:
The BCHOA1 and Boardwalk Marina homeowners’
associations have requested that the City accept the
dedication of the private portions of Brickyard Cove Road as a public road. These organizations have offered
$300,000 to the City’s Pavement Management Program
and a fire safety gate for the City to accept the
aforementioned dedication.
RECOMMENDED ACTION:
AUTHORIZE the city manager and her designees to
negotiate agreement(s) with BCHOA1 and Boardwalk
Marina that provides for their $300,000 contribution to the City’s pavement management program and the safety
gate in exchange for the City’s concurrent acceptance of Brickyard Cove roadway improvements. The final form of
the agreement(s) shall be brought back to City Council
AGENDA
REPORT
June 20, 2023
for consideration and approval - Councilmember Cesar
Zepeda (510-620-6593).
DISCUSSION:
Brickyard Cove Road (“BYC”) was originally constructed as a requirement of a Subdivision Agreement from November 15, 1968. This agreement stated that the City would accept BYC Road when it either connected Garrard Boulevard to Canal Boulevard or the City developed public recreational facilities in the vicinity of Shipyard 3, which required access from Garrard Boulevard.
The connection to Canal Boulevard was completed in 1996. The City has not accepted BYC Road and it is still privately owned and maintained. The City has not accepted BYC Road due to staff turnover in the Public Works Department and due to the current condition of the road, which does not comply with current standards.
Currently, the funding for the maintenance of BYC Road is provided by BCHOA1 and Boardwalk Marina Homeowners’ Associations. These organizations are requesting that the City accept the dedication of the roadway improvements (road, curb, gutter, sidewalk, landscaping, etc.) and the underlying land. The agreements are proposed to include the following terms:
• BCHOA1 and Boardwalk Marina will contribute $300,000 towards the City of Richmond's pavement management program.
• Upon receipt of $300,000 and installation of the safety gate, the City will concurrently assume ownership of Brickyard Cove Road and take responsibility for its ongoing maintenance and any future improvements, as it does with other city-owned streets.
• The proposed agreements would not require immediate repaving of Brickyard Cove Road. The City’s obligation to fund the repaving would be in accordance with the Pavement Management Program's guidelines and requirements, which are developed by a third-party consultant and are currently being updated.
• The Brickyard Cove community would continue to bear the costs of roadside and median landscaping as part of the proposed agreements. • $50,000 would be allocated to install a safety gate at E Richmond Ave, designated for emergency use by the Richmond Fire Department. • The installation of the gate may necessitate the development of an easement granted to the City of Richmond by The Richmond Tech Center.
June 20, 2023
These points require further discussion, and the details need to be negotiated among the applicable parties. If directed by the City Council, the City Manager or her designee shall negotiate the terms of the proposed agreements and return to Council to present the finalized agreements for City Council’s consideration and approval.