June 20, 2023
Public Works
DATE: June 20, 2023
TO: Mayor Martinez and Members of the City Council
FROM:
Daniel Chavarria, Director of Public Works
Carl Capistrano, Facilities Maintenance Superintendent
Subject:
Contract with International Fire Equipment Company, Inc.
FINANCIAL IMPACT: The funds expended for this contract will be from budgeted fiscal years 2023-2024 through 2025-2026.
Department of Public Works (01232331-400524)
PREVIOUS COUNCIL
ACTION:
STATEMENT OF THE
ISSUE:
City staff is requesting approval to contract with
International Fire Equipment Company, Inc. to provide
fire extinguishers, fire suppression system, and fire
sprinkler testing and repair services in City-owned
buildings.
RECOMMENDED ACTION:
APPROVE a contract with International Fire Equipment
Company, Inc. to provide fire extinguisher, fire
suppression system, and fire sprinkler testing and repair services in City-owned buildings, in an amount not to
exceed $100,000 over a three-year period, with a term
beginning July 1, 2023, and ending June 30, 2026, with
an option to extend an additional two-years, for a total amount not to exceed $70,000 for the additional two-year period – Public Works (Daniel Chavarria 510-620-
5478/Carl Capistrano 510-620-6896).
AGENDA
REPORT
June 20, 2023
DISCUSSION:
The Department of Public Works is requesting approval of a multi-year contract to provide fire extinguishers, fire suppression system, and fire sprinkler testing and repair services. The fire suppression system in City-owned facilities require annual and five- year testing, which are mandated by local, state, and federal authorities.
On March 29, 2023, the City issued a Request for Qualifications (RFQ) for fire extinguishers, fire suppression system, and fire sprinkler testing and repair services where 105 vendors were notified. On April 17, 2023, two bids were received and evaluated.
The Department of Public Works recommends approval of a contract with International Fire Equipment Company, Inc. because they are the most qualified. International Fire Equipment Company, Inc., has successfully serviced the City’s fire extinguishers, fire suppression system, and fire sprinklers for the past five years. Their technicians are familiar with our facilities and have a good rapport with City staff.
The contract with International Fire Equipment Company, Inc. is requested in an amount not to exceed $100,000 over a three-year period, with an option to extend an additional two-years, in an amount not-to-exceed $70,000 for the two-year period. The term of the contract will begin July 1, 2023, and end June 30, 2026.
DOCUMENTS ATTACHED:
Attachment 1 – International Fire Equipment Company Inc. Contract Attachment 2 – Request for Proposal
Attachment 3 – Response to Request for Proposal
Attachment 4 – Bids Online Project Report
Company
Experience
40 Points
RFP Responses
30 Points
Pricing
30 Points Total Points
Community Fire Protection 28 27 21 76
International Fire Equipment 38 27 29 94