June 20, 2023
Public Works
DATE: June 20, 2023
TO: Mayor Martinez and Members of the City Council
FROM:
Daniel Chavarria, PE, Director of Public Works
Carl Capistrano, Facilities Maintenance Superintendent
Subject:
Contract with First Alarm
FINANCIAL IMPACT: The funds expended for this contract will be from budgeted fiscal years 2023-2024 through 2025-2026.
Department of Public Works (01232531-400218)
PREVIOUS COUNCIL
ACTION:
March 21, 2023
STATEMENT OF THE
ISSUE:
The Department of Public Works is seeking approval of a contract with First Alarm for intrusion and fire alarm
maintenance and monitoring services for City buildings.
RECOMMENDED ACTION:
APPROVE a contract with First Alarm for intrusion and
fire alarm maintenance and monitoring services for City buildings, in an amount not-to-exceed $450,000, over a
three-year period beginning July 1, 2023, and ending
June 30, 2026, with an option to extend an additional two years, in a total amount not-to-exceed $300,000 for the additional two-year period – Public Works (Daniel
Chavarria 510-620-5478/Carl Capistrano 510-620-6896).
AGENDA
REPORT
June 20, 2023
DISCUSSION:
The City contracts for intrusion and fire alarm maintenance and monitoring services at all City buildings. On October 6, 2022, a Request for Proposal (RFP) for these services was solicited via Bids Online. Five-hundred fifty (550) vendors were notified of this posting. On November 8, 2022, three proposals were received and evaluated.
Firms
Experience
40 Points
RFP Responses
30 Points
Pricing
30 Points Total Points
Community Fire
Protection 23 18 20 61
First Alarm 29 25 27 81
Security Signal Devices 40 27 23 90
On March 21, 2023, Richmond City Council approved a contract with Security Signal Devices, Inc. to provide intrusion and fire alarm maintenance and monitoring services at all City buildings. Security Signal Devices, Inc. declined to accept the City’s contract terms and conditions.
City staff now recommends approval of a contract with First Alarm, the second highest rank. First Alarm has a local branch in Richmond and is very capable of meeting the City’s needs. The contract with First Alarm for intrusion and fire alarm maintenance and monitoring services is requested in an amount not-to-exceed $450,000 over a three- year period, with an option to extend an additional two years, in an amount not-to- exceed $300,000, with a term beginning July 1, 2023, and ending June 30, 2026.
DOCUMENTS ATTACHED:
Attachment 1 – First Alarm Contract
Attachment 2 – Request for Proposal
Attachment 3 – Response to Request for Proposal
Attachment 4 – Bids Online Project Report