RESOLUTION NO. XX-23
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RICHMOND,
CALIFORNIA, AUTHORIZING A TEMPORARY WAIVER OF BIDDING
REQUIREMENTS FOR FLEET RELATED ITEMS FOR FY 2022-23 AND FY 2023-24,
AND AUTHORIZING THE CITY MANAGER OR DEPUTY CITY MANAGER TO
NEGOTIATE AND EXECUTE PROCUREMENT AGREEMENTS AND PURCHASE
ORDERS IN AN AMOUNT NOT TO EXCEED THE ADOPTED FLEET CAPITAL
IMPROVEMENT PROJECT BUDGET APPROVED BY CITY COUNCIL FOR FISCAL YEARS 2022-2023 THROUGH 2023-2024
WHEREAS, the City of Richmond has a fleet of over 480 items of rolling stock, including a wide variety of vehicles and equipment, from fire engines to police vehicles to road graders to turf mowers; and
WHEREAS, the City of Richmond has a replacement schedule for each item, identifying the year purchased, the planned lifetime, and the year and cost of the expected replacement; and
WHEREAS, the fleet is regularly maintained and repaired; and WHEREAS, each fleet item will eventually reach the end of its useful life when it becomes unsafe, does not meet federal or state standards (e.g., for exhaust emissions), or is projected to be more expensive to keep repairing than it is to replace; and WHEREAS new vehicle or equipment purchases are required to ensure that each department has the appropriate vehicles and equipment necessary to satisfy departmental needs; and
WHEREAS when prices are compiled using the State bid list and governmental agency cooperative bidding to achieve the lowest po ssible pricing is unavailable; NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Richmond, California, hereby authorizes the Department of Public Works, Fleet Services Division advanced authorization to use standing orders and agreements to purchase fleet related goods as they become available;
FURTHERMORE, BE IT RESOLVED that the City Council of the City of Richmond authorizes the City Manager or Deputy City Manager to negotiate the procurement agreements and purchase orders for fleet related items in an amount not to exceed the adopted Fleet Capital Improvement Project budget approved by City Council for fiscal years 2022-2023 through 2023-2024. All other existing provisions within the City’s adopted Purchasing and Payment Procedures Manual remain unchanged as a result of this formal action. ********************
Reso. No. XX-23
I certify that the foregoing resolution was passed and adopted by the City Council of the City of Richmond, at a regular meeting thereof held on June 27, 2023, by the following vote:
AYES: Councilmembers
NOES:
ABSTENTIONS:
ABSENT:
PAMELA CHRISTIAN
CLERK OF THE CITY OF RICHMOND
(SEAL)
Approved:
Mayor
Approved as to form:
City Attorney
State of California }
County of Contra Costa : ss.
City of Richmond }
I certify that the foregoing is a true copy of Resolution No. XX-23, finally passed and adopted by the City Council of the City of Richmond at a regular meeting held on June 27, 2023.
Pamela Christian, Clerk of the City of Richmond
Reso. No. XX-23