I.T. - RELATED PURCHASES AUTHORIZATION
Form must be fully completed and signed prior to information technology related purchases 06/23/2022Date
InTime Software V#Requested Vendor
Vendor Address
Contact Person
Email Address
Fax#Phone No (
Unit Price TotalQuantity Item
1 5-Year SaaS 180,450180,450$ $
$$
$$
180,450Total $_
Purpose
This section must be completed with respective price quote(s) included with form:
Five year renewal for InTime Software (Time and Attendance) Requested by
Lt. E.
Department Head IT Director
Approval DateApproval Date
Information Technology Related - Purchase Form - Rev 5-2016 ADA (American with Disabilities Act) Compliance
Access and Accommodation
Compliance with the accessibility requirements of Section 508 of the Rehabilitation Act of 1973: in order to improve accessibility of existing technology and therefore increase the successful employment of individuals with disabilities, particulariy blind and visuaily impaired, deaf and hard-of-hearing persons please answer the following questions:
XIs this item ADA Compliant? Yes No
if NO, piease answer the following questions:
XWill this item be used by the public?
Can other vendors provide an ADA compliant product? Explain Yes No
XWill this item be used by City employees? Yes No
Categories for Information Technology (IT) Product
● Software applications and operating systems
● Web-based information and applications
● Telecommunications products
● Video and muitimedia products
● Desktop and portable computers
● End user hardware
Examples of Information Technology (IT) Products
● World Wide Web
● Scanners
● Printers
● Copiers
● PDAs
● Computers
● Computer Software
● Computer Operating Systems
● Phones
● Apps
● Information Kiosks
● ATMs
● Multimedia
● Videos
● Fax Machines
inTimeR)
Renewal Proposal For
Richmond PD
Cloud Hosted Scheduling and
Workforce Management
Prepared by: Ian Komnenic
Account Executive 1
778-655-6499
[email protected]
Date Issued: 06/23/2022
inTimeRenewal Proposal For Richmond PD
Software Modules and Relates Services
Scheduling System
The Scheduling System is the foundation of InTime and can be complemented with any or all of InTime’s optional integrated modules to provide a complete solution to meet your organization’s objectives.
Public safety agencies have many complex processes related to scheduling.
InTime’s Scheduling system has been enhanced over 25 years to provide most robust offering on the market that addresses most every unique process for public safety scheduling.
While many entry-level products struggle to adapt to complex public safety agency processes, it is InTime’s Scheduling offering that just works.
Learn more here
Attributes Include:
Overtime tracking, posting and reporting
Minimum staffing indicator
Email notifications
Integrated special duty assignments
Integrated training assignments
Customizable daily rosters
Comprehensive employee profile
Skills and attribute tracking
Employee Staff filters
Over 100 standard and highly configurable reports
History tracking
Supervisor leave approvals
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inTimeRenewal Proposal For Richmond PD
Timekeeping Module
With scheduling at the core, all your employee data, complex pay rules, and overtime information are built into your schedule and pushed automatically to Timekeeping. Employees can submit overtime and activity slips for approval.
Learn more here
Attributes Include:
● Timesheets populated automatically from Schedule
● Electronic overtime requests
● Employee timesheet verification
● Supervisor activity and timesheet approvals (up to 3 levels) ● Generic .CSV Payroll Export
● Payroll specific timecard print outs
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inTimeRenewal Proposal For Richmond PD
Court and E-Subpoena Module
InTime’s Court & E-Subpoena Module allows Courts and police departments to easily schedule court appearances, serve electronic subpoenas, and efficiently communicate with personnel named as witnesses. Court clerks can see witness availability when selecting Court dates, preventing scheduling conflicts, back-and-forth correspondence, and even reducing overtime hours.
Learn more here
Attributes include:
● Court Clerks have visibility into officer schedules & schedule hearings to minimize overtime and prevent scheduling conflicts and deliver subpoenas via text or email.
● Subpoenas, changes, cancels are all delivered electronically and officers notified via SMS, email and mobile alerts
● Agency Department Schedulers see when officers scheduled for court
● Agency Department Schedulers are alerted to staffing shortfalls and can backfill quickly
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inTimeRenewal Proposal For Richmond PD
Asset Tracking Module
Without the proper auditing process in place it can be difficult to know where the agency equipment is, who it has been assigned to and if there's anything missing. InTime’s Asset Module makes this process painless with electronic equipment tracking. Assign assets such as radios, laptops, firearms orTasers to employees and ensure that they have the proper training to use it.
Learn more here
Attributes include:
● Daily & permanent staff inventories
● Bar-code scan compatibility
● Asset usage & tracking reports
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inTimeRenewal Proposal For Richmond PD
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Training and Certification Management Module
InTime provides the tools to not only track your training programs and employee training history, but to ensure that employees have the proper qualifications before scheduling them for ashift.
Learn more here
Attributes include:
● Course Planning
● Certification trackings expiries
● Training Levels
● Training management reports
inTimeRenewal Proposal For Richmond PD
InTime Solution Pricing Annual Subscription For: 275 Employees
SCHEDULING MODULE
TIMEKEEPING MODULE
COURT AND SUBPOENA MODULE
ASSET TRACKING MODULE
TRAINING & CERTIFICATION MANAGEMENT MODULE
CUSTOMER SUPPORT AND MAINTENANCE
SECURE HOSTING
● Top tier cloud service provider
● Automatic failover
● Real time data redundancy
Cost for 07/01/2023 - 06/30/2024: $36,090
Cost for 07/01/2024 - 06/30/2025: $36,090
Cost for 07/01/2025 - 06/30/2026: $36,090
Cost for 07/01/2027 - 06/30/2028: $36,090
Cost for 07/01/2028 - 06/30/2029: $36,090
inTimeRenewal Proposal For Richmond PD
Notes
All prices are in US Dollars.1.
This proposal is valid for 30 days.2.
Fees are exclusive of any and all applicable taxes and duties, including withholding taxes.3.
Payment for the subscription fee and for professional services (if any) are net thirty (30) days from date of invoice.
4. InTime’s Terms and Conditions are attached to this proposal.5.
Invoicing schedule is per the following:6.
Subscription Fee: Upon contract signing and annually on contract date anniversary Services and Training: On contract date
Acceptance of Terms
To indicate acceptance of the terms of this proposal, either issue InTime a purchase order referencing this proposal for the amounts indicated or sign the document on the spaces indicated below.
Both parties have read and agreed to the terms and conditions of this proposal:
Customer Organization
Name
Authorized Signature Date
InTime Services Inc.
Vendor Name Authorized Signature Date
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