July 11, 2023
Human Resources
DATE: July 11, 2023
TO: Mayor Martinez and Members of the City Council
FROM:
Nickie Mastay, Deputy City Manager
Sharrone Taylor, Interim Director of Human Resources
Subject:
Resolution Amending Staffing (Position Control) for
Community Development and Public Works Departments
FINANCIAL IMPACT: There is no fiscal impact for the reallocations of the identified positions. These positions are already funded in the budget.
PREVIOUS COUNCIL
ACTION:
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STATEMENT OF THE
ISSUE:
The City Council’s authorization is required to amend
staffing (position control).
RECOMMENDED ACTION:
ADOPT a resolution amending staffing (position control) – Human Resources Department (Nickie Mastay/
Sharrone Taylor 510-620-6602).
DISCUSSION:
City Council approval is required to amend the City's authorized staffing (position control). Therefore, Human Resources is requesting the following amendments to position control:
Reallocate a Senior Planner to Planner I/II in Community Development Correct position control Planner I/II in Community Development Reallocate an Executive Secretary to Administrative Aide in Public Works
AGENDA
REPORT
July 11, 2023
Community Development – Planner I/II
Planner I/II
Following changes that were adopted by City Council on May 16, 2023, the approved position control for the classification of Planner I/II in the Community Development Department heading into the fiscal year (FY) 2023-24 budget was two positions.
However, the FY 2023-24 budget document still showed three positions. To correct this, the Planner I/II position listing would be reduced by one.
Additionally, the department seeks to reallocate an existing Senior Planner position to a Planner I/II position. The Senior Planner position is vacant and is more difficult to recruit for than the Planner I/II position, which yielded a much more significant pool of qualified candidates. Reallocating the position would reduce the Senior Planner positions by one, and add one Planner I/II position.
To summarize, we are requesting to:
- Remove one Planner I/II (correction)
- Add one Planner I/II (reallocation)
- Remove one Senior Planner (reallocation)
The net of these changes is removing one Senior Planner from the adopted position control.
Public Works – Administrative Aide
Administrative Aide
Public Works position control has a current Executive Secretary vacancy that the department seeks to reallocate to Administrative Aide. The Public Works Department has one dedicated Executive Secretary already. By reallocating their vacant Executive Secretary position to Administrative Aide, the incumbent can provide clerical support to the Wastewater division.
To summarize, we are requesting to:
- Remove one Executive Secretary II (reallocation)
- Add one Administrative Aide (reallocation)
FISCAL IMPACT:
There is no fiscal impact for the reallocation of the one Senior Planner to Planner I/I as there will be salary savings.
July 11, 2023
In addition, there is no fiscal impact for Planner I/II correction or the reallocation of the Executive Secretary II to Administrative Aide.
NEXT STEPS:
City staff recommends the amendment of position control for the Community Development and Public Works Departments. Accordingly, the attached resolution will adjust position control in the following manner:
Position Control
Action Classification Department Unit
ADD Planner I/II Community
Development
SEIU Local 1021 –
General Employee
Unit
DELETE Senior Planner Community
Development
Local 21 Mid-
Management
DELETE Planner I/II Community
Development
SEIU Local 1021 –
General Employee
Unit
ADD Administrative Aide Public Works
SEIU Local 1021 –
General Employee
Unit
DELETE Executive Secretary
II Public Works
SEIU Local 1021 –
General Employee
Unit
DOCUMENTS ATTACHED:
Attachment 1 – Resolution Amending Position Control