Richmond City Council
September 12, 2023

V .6.e Appointment to the Richmond Youth Council
APPOINT Elena Velazquez to the Youth Council, term expires, October 1, 2024 – Mayor's Office (Mayor Eduardo Martinez 510-620-6503).

Councilmember Doria Robinson abstained on this item due to a conflict of interest.

V .6.f Appointment to the Personnel Board
APPOINT Philip Front to the Personnel Board, to fill an open position, Term Expires December 31, 2028 - Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).

V .6.g Proclamation Recognizing Vaisakhi
PROCLAMATION honoring the Sikh American Community’s Celebration of Vaisakhi - Mayor Eduardo Martinez (510-620-6503) and Councilmember Soheila Bana (510-620-6473).

V .6.h Proclamations for the Month of May
PROCLAMATION recognizing 100 Years of EBMUD, Mental Health Awareness, Honoring David Moore, and Cinco De Mayo - Mayor's Office (Mayor Eduardo Martinez 510-620-6503).

V. 7 Police Department
V .7.a First Contract Amendment with Richmond Rod and Gun Club for Facility Rental.

APPROVE a first contract amendment with Richmond Rod and Gun Club, to increase the compensation by an amount not to exceed $40,000, to allow for additional facility rental time for mandatory officer training, for a new total contract amount not to exceed $75,000 – Police Department (Chief Bisa French 510-621-1802).

V .7.b Purchase Approval of One Instant Armor Ballistic Shield APPROVE the sole-source purchase of one tactical ballistic shield from Instant Armor, Inc., in an amount not to exceed $43,656.06, using Justice Assistance Grant (JAG) funds – Police Department (Bisa French 510-621- 1802).

V .7.c BSCC California Grant for Officer Wellness and Mental Health ACCEPT and APPROPRIATE $83,547.84 in grant funds offered to the Richmond Police Department from the State of California Officer Wellness and Mental Health Grant Program – Police Department (Chief Bisa French 510-621-1802).

V. 8 Public Works
V .8.a Purchase of Four Police Motorcycles
APPROVE the purchase of four 2023 BMW R 1250 RT motorcycles from Long Beach BMW, in an aggregate amount not to exceed $160,000, including a contingency of $10,158.44 – Public Works Department (Daniel Chavarria 510-620-5478/Dee Karnes 510-231-3044).

This item was continued to the May 2, 2023, City Council meeting. 184

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V .8.b Purchase of One Crosswind Street Sweeper
APPROVE the purchase of a new Elgin Crosswind 1 Regenerative Air Street Sweeper from Owen Equipment in an amount not to exceed $430,000, including a contingency of $38,708.32 – Public Works Department (Daniel Chavarria 510-620-5478/Dee Karnes 510-231-3044).

This item was continued to the May 2, 2023, City Council meeting.

V .8.c Contract Amendment #1 with Ninyo & Moore for Materials Testing Services
APPROVE a first contract amendment with Ninyo & Moore, in the amount of $600,000, for ‘as-needed’ construction materials testing services, for a new total contract amount not to exceed $850,000 – Public Works Department (Daniel Chavarria 510-620-5478/Robert Armijo 510- 620-5477).

V .8.d Contract Amendment #1 with Pro-Cal Lighting Inc. for the City Auditorium Main Lighting System Improvements
APPROVE a first contract amendment with Pro-Cal Lighting Inc. for City Auditorium Main Lighting System Improvements, in an amount of $350,000, for bid alternates #1 (24 Boxing Ring and Orchestra Pit Lighting features) and #2 (91 First Floor and Mezzanine Floor Corridor Lighting lamps), for a total contract not to exceed $850,000 – Public Works Department (Daniel Chavarria 510-620-5478/Robert Armijo 510- 620-5477).

V .8.e Pogo Park Second Contract Amendment for Harbour 8 Park Expansion APPROVE a second contract amendment with Pogo Park in the amount of $2,196,225, for the construction phase of the Harbour 8 Park Expansion project, for a new total contract amount not to exceed $9,155,725, and a term extending through June 30, 2025 - Public Works Department (Daniel Chavarria 510-620-5478/Wendy Wellbrock 510-307-8108).

V .8.f Pogo Park Contract Amendment #1 for Greening the Yellow Brick Road Contract
APPROVE a first contract amendment in the amount of $1,466,069, with Pogo Park for the construction of the Clean Green and Beautiful phase of the Greening Yellow Brick Road project, for a total amount not to exceed $2,724,019 - Public Works Department (Daniel Chavarria 510-620- 5478/Wendy Wellbrock 510-307-8108).

V .8.g Booker T. Anderson Park Transformer Oil Spill
APPROVE an emergency contract with CAL INC. Environmental Services & Industrial Coatings for the clean-up and disposal of transformer oil at Booker T. Anderson Park, in an amount not to exceed $32,613.68, with a term from April 18, 2023, through June 30, 2023 – Public Works Department (Daniel Chavarria 510-620-5478/Carl Capistrano 510-620-6896).

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W. NEW BUSINESS
W.1 Report by the West Contra Costa Fire Safe Council
RECEIVE a presentation from West Contra Costa Fire Safe Council (WCCFSC) regarding its mission, objectives, and achievements – Fire Department (Chief Angel Montoya 510-307-8041). This item was continued from the December 20, 2022, January 24, 2023, February 28, 2023, March 7, 2023, and March 28, 2023, meetings.

Councilmember Bana and Fire Chief Montoya introduced the item. Chief Montoya and Councilmember Bana presented a PowerPoint highlighting the following: The West Contra Costa Fire Safe Council mission; The Agency Officers and Liason; Advisory Boards; Contra Costa and Alameda Counties High Fire Hazard Severity Zones; Hayward Fault Line and PGE Gas Pipelines Areas of Concern; West Contra Costa Fire Safe Council's Objectives and Achievements; Clearing Evacuation Routes; FireWise Communities; Fuel Reduction Recommendations/Updates; Fire Danger Today Sign Installation; Public Awareness Efforts; and City of Richmond Evacuation Drills. Discussion ensued.

The Council expressed interest in analyzing how the East Bay Regional Park District handled vegetation mitigation during dry seasons, more specifically its usage of goats and how the City of Richmond could also implement a similar strategy.

Mayor Martinez called for public comment; there were no public speakers.

W.2 Contract with the Richmond Police Activities League to Provide Workforce Training and Work Experience Opportunities
APPROVE a contract with the Richmond Police Activities League (RPAL) to provide workforce training and employment services to 20 youth, for a term commencing April 5, 2023, and ending March 31, 2024, for a total amount not to exceed $73,700 funded by the California for All Youth grant – Community Services Department/Employment and Training (Tamara Walker 510-307- 8006).This item was continued from the April 4, 2023, meeting.

This item was continued to the May 2, 2023, City Council meeting.

W.3 Audit Services Request for Proposals (RFP) for the Port of Richmond RECEIVE a report; and PROVIDE direction to City staff regarding the Audit Services Request for Proposals (RFP) for the Port of Richmond – Finance Department (Nickie Mastay 510-620-6609/Mubeen Qader 510-412-2077/ Jerry Chak 510-620-6569).

Deputy City Manager Nickie Mastay introduced the item and presented a PowerPoint highlighting the following: Background on the Request for Port Audit and potential direction options that can be given. Discussion ensued.

The Council suggested that there be a financial audit of the Port in order to move forward to complete a strategic plan. Further discussion ensued. Jamin Purcell gave comments in-person.

A motion was made by Mayor Martinez, seconded by Councilmember Jimenez to accept the proposal from GPP Analytics and award a contract amount not to exceed $81,750, with the contractor providing services set forth in the proposal.

Councilmember Jimenez offered a friendly amendment to in addition conduct a strategic plan subsequently by a different consultant.

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A substitute motion was made by Councilmember Bana, seconded by Councilmember Zepeda to reject the current firm's proposal and direct staff to conduct a Request For Proposal for a financial audit of the Port as well as a Request for Proposal for a strategic plan for the Port once the financial audit has been completed.
(At 11:00 p.m. – a motion by Councilmember Willis, seconded by Councilmember Bana to extend the meeting to the conclusion of this item passed by the unanimous vote of the Council)
The substitute motion failed by the following vote: Ayes: Councilmembers Bana and Zepeda. Noes: Councilmembers Jimenez, Robinson, Vice Mayor McLaughlin, and Mayor Martinez. Abstentions: Councilmember Willis.

Absent: None.

The original motion passed by the following vote: Ayes: Councilmembers Jimenez, Robinson, Willis, Zepeda, Vice Mayor McLaughlin, and Mayor Martinez. Noes: Councilmember Bana. Abstentions: None. Absent: None.

W.4 Oppose California Senate Bill 423 Streamlined Housing Approvals ADOPT a resolution opposing California Senate Bill 423, as introduced (Wiener) Streamlined housing approvals: multifamily housing developments: SB 35 (Chapter 366, Statutes of 2017) expansion – Councilmember Soheila Bana (510- 620-6743). This item was continued from the April 4, 2023, meeting.

This item was continued to the May 2, 2023, City Council meeting.

X. ADJOURNMENT
There being no further business, the meeting adjourned at 11:11 p.m., to meet again on May 2, 2023, at 6:30 p.m.

Clerk of the City of Richmond Mayor

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RICHMOND, CALIFORNIA,

May 23, 2023, 4:30 p.m.

Community Services Building
440 Civic Center Plaza
Richmond, CA 94804

_____________________________________________________________________

A. OPEN SESSION TO HEAR PUBLIC COMMENT BEFORE CLOSED SESSION The Richmond City Council Evening Open Session was called to order at 4:33 p.m. by Mayor Eduardo Martinez
B. ROLL CALL

Present: Councilmembers Soheila Bana, Claudia Jimenez, Doria Robinson, Melvin Willis, Cesar Zepeda, Vice Mayor Gayle McLaughlin, and Mayor Eduardo Martinez.

Absent: None.

C. CLOSED SESSION
C.1 CONFERENCE WITH LABOR NEGOTIATORS (Government Code
Section 54957.6)
• Agency Representatives: Sharrone Taylor and Jack Hughes Employee organizations:

1. SEIU Local 1021 Full Time Unit and Part Time Unit

2. IFPTE Local 21 Mid-Level Management Unit and
Executive Management Units

3. Richmond Police Officers Association RPOA

4. Richmond Police Management Association RPMA

5. IAFF Local 188

6. Richmond Fire Management Association RFMA
C.2 CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code Section 54956.8)
• Property: Metro Walk Phase II at Richmond Transit Village Agency Negotiators: Nannette Beacham, Lina Velasco, Susan Bloch Negotiating Parties: Pacific West Builders, Inc., San Francisco Bay Area Rapid Transit District, Successor Agency, and City of Richmond Under negotiation: Price and terms of payment (11th
Amendment/Disposition and Development Agreement)
C.3 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (Significant exposure to litigation pursuant to paragraph (2) or (3) of Subdivision (d) [as applicable] of Government Code Section 54956.9) • One case
C.4 PUBLIC EMPLOYEE PERFORMANCE EV ALUATION (Government Code Section 54957)
• Title: City Manager
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D. PUBLIC COMMENT BEFORE CLOSED SESSION (limited to items on the Closed Session agenda only)
None.

E. ADJOURN TO CLOSED SESSION
The Open Session adjourned to Closed Session at 4:35 p.m. Closed Session adjourned 6:32 at p.m.

F. REGULAR MEETING OF THE RICHMOND CITY COUNCIL
The Regular Meeting of the Richmond City Council was called to order at 6:37 p.m. by Mayor Martinez.

G. PLEDGE OF ALLEGIANCE
Mayor Martinez led the Pledge of Allegiance to the Flag.

H. ROLL CALL

Present: Councilmembers Soheila Bana, Claudia Jimenez, Doria Robinson, Melvin Willis, Cesar Zepeda, Vice Mayor Gayle McLaughlin, and Mayor Eduardo Martinez.

Absent: None.

I. STATEMENT OF CONFLICT OF INTEREST
None.

J. AGENDA REVIEW
Item P.3.a (Contract with Raftelis to Provide a Workforce Analysis) was removed from the Consent Calendar for discussion. Items P.3.a (Contract with Raftelis to Provide a Workforce Analysis) and S.4 (Hilltop Green Emergency Evacuation Road) were moved to be heard immediately after the approval of the Consent Calendar.

K. REPORT FROM THE CITY ATTORNEY OF FINAL DECISIONS MADE

DURING CLOSED SESSION
C.1 CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6)
• Agency Representatives: Sharrone Taylor and Jack Hughes Employee organizations:

1. SEIU Local 1021 Full Time Unit and Part Time Unit

2. IFPTE Local 21 Mid-Level Management Unit and Executive Management Units

3. Richmond Police Officers Association RPOA

4. Richmond Police Management Association RPMA

5. IAFF Local 188

6. Richmond Fire Management Association RFMA
Status report given. No reportable action. Direction given to negotiator.

C.2 CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code Section 54956.8)
• Property: Metro Walk Phase II at Richmond Transit Village 189

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Agency Negotiators: Nannette Beacham, Lina Velasco, Susan Bloch Negotiating Parties: Pacific West Builders, Inc., San Francisco Bay Area Rapid Transit District, Successor Agency, and City of Richmond Under negotiation: Price and terms of payment (11th Amendment/Disposition and Development Agreement)
Status report given. Direction given to negotiator.

C.3 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (Significant exposure to litigation pursuant to paragraph (2) or (3) of Subdivision (d) [as applicable] of Government Code Section 54956.9) • One case
Not discussed.

C.4 PUBLIC EMPLOYEE PERFORMANCE EV ALUATION (Government Code Section 54957)
• Title: City Manager
Discussed. No reportable action.

L. REPORT FROM THE CITY MANAGER (public comment allowed under Open Forum)
City Manager Shasa Curl reported on recent and upcoming events:
• Caltrans Bay Area Career Fair on May 31, 2023, from 9:30 a.m. - 1:30 p.m. located at 111 Grand Avenue, Oakland, CA 94612.
• YouthWORKS 2023-2024 Summer Youth Employment started accepting requests for sponsorship.
• Love Your Block In-Kind Sponsorship Program started accepting requests for sponsorship with up to $1,000 worth of supplies available for recipients. • Nevin Plaza Affordable Housing Rehabilitation Groundbreaking was held on May 19, 2023.
• Pogo Park Lunch was held at Elm Playlot on May 16, 2023. • Blight Removal and Neighborhood Revitalization Program started on April 1, 2023.
• Crime Prevention Manager Michelle Milam was honored by Assemblymember Buffy Wicks as the California Legislative Women's Caucus Woman of the Year on May 19, 2023.
• Special City Council Meeting regarding goal setting was held on May 22, 2023. • Police Swearing-In Ceremony occurred on May 16, 2023. • Bike to Work Day was held on May 18, 2023.

M. REPORTS OF OFFICERS: REFERRALS TO STAFF, AND GENERAL REPORTS (INCLUDING AB 1234 REPORTS)(limited to two minutes per Councilmember) (public comments allowed under Open Forum)
Vice Mayor McLaughlin reported she attended the Nevin Plaza Affordable Housing Rehabilitation Groundbreaking, an event at Lovonya DeJean Middle School organized by Rich City Kids, and Miranda's Family Daycare 35th anniversary ceremony in Marina Bay Park.
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Councilmember Zepeda reported he attended the first District 2 strategy goal setting meeting. Councilmember Zepeda congratulated Crime Prevention Manager Michelle Milam for being recognized as California Legislative Women's Caucus Woman of the Year. Councilmember Zepeda also reported he attended the Nystrom Elementary sixth grade class graduation pizza party.

Councilmember Bana thanked City staff for helping with Cinco de Mayo events.

Councilmember Bana also thanked the Fire Department and volunteers for holding the first post pandemic CERT class and announced there would be a second series of classes near the end of summer. Councilmember Bana reported that she was invited to join the CivicWell Board of Directors and urged fellow Councilmembers to attend the organization's next conference.

Councilmember Robinson reported she attended the Nevin Plaza Affordable Housing Rehabilitation Groundbreaking and the Nystrom Elementary sixth grade graduation.

Councilmember Robinson also reported working with fellow Councilmembers to seek opportunities to create new infrastructure such as soccer fields.

Councilmember Jimenez reported she attended the Richmond High School Youth Action Research Night.

N. CRIME REPORT FROM POLICE CHIEF - 4th Tuesday (public comment allowed under Open Forum)
Police Chief Bisa French provided a report on crime trends and other items the Richmond Police Department (RPD) was working on.

Crime trends during the month of May 2023: 60 aggravated assaults; 23 robberies; 5 sexual assaults; 33 burglaries; 86 thefts; 115 stolen vehicles; 255 vehicles towed; responded to 160 traffic collisions; conducted 17 DUI investigations; and recovered 18 firearms. There was a 27 percent increase in robberies and a 33 percent increase in vehicle thefts.

Chief French also provided the following highlights:

Cameras - 26 of the 30 previously approved Flock cameras were installed in 16 different locations throughout the City. As a result of Flock camera alerts, the Police department located multiple stolen vehicles, including a wheelchair accessible van which the owner needed to transport a disabled family member. Chief French also reported that the Flock camera alerts assisted the Police department with detecting a vehicle traveling through the City with two armed suspects, locating a vehicle with a firearm and the suspect, and seizing a vehicle previously reported as being involved in sideshow activity within the City of Livermore.

A total of 1,144 traffic collisions were reported throughout the City for 2023 (468 collisions were reported in the Northern district, 372 collisions were reported in the Southern district, and 304 collisions were reported in the Central district). The area between the Civic Center to San Pablo Avenue to the furthest point North of the City had the most traffic collisions within the last three years. The Richmond Parkway and San Pablo Avenue intersection was the location reported to have had the most traffic collisions. Other intersections reported to have high traffic collision rates were McBryde Avenue and San Pablo Avenue, 37th Street and Barrett Avenue, Richmond Parkway and Atlas Road, 37th Street and MacDonald Avenue, 25th Street and MacDonald Avenue.

Chief French also reported the following:

The Richmond Police department, in partnership with the Richmond Police Activities League (RPAL), commenced work to relaunch the Police Explorers program; RPD and the Public Works department were working on a joint Council meeting item to receive 191

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direction on street sweeping enforcement; RPD recently met with business owners and others along the 23rd street corridor regarding crime issues in the area; The department was working with the Code Enforcement division on issues pertaining to street vendors; RPD was coordinating with Caltrans and CORE to find long term solutions for the unhoused issues in the Point Richmond Area; and RPD was preparing for the Juneteenth and third of July celebrations to be held around the City.

Chief French also reported that the Police department hired a property technician, a jailer, a crime scene technician, and a parking enforcement officer. The Richmond Police department also graduated two police officer trainees from the Oakland Police Academy.

O. OPEN FORUM FOR PUBLIC COMMENT
(public comment on items that remain on the Consent Calendar or items not on the agenda - limited to 2 minutes unless otherwise specified - Back and forth dialogue with the Council is prohibited)
The following individuals gave comments in-person:

Philip Rosenthal gave comments regarding an increase in homelessness and drug use in Point Richmond. Mr. Rosenthal also expressed concern related to incidents, assaults, and deaths that recently occurred in the area.

Mark Wassberg gave comments regarding homelessness, crime, and unemployment.

Inti Gonzalez gave comments regarding the Richmond Tiny House Village Farming Garden Project located at 175 23rd Street. Ms. Gonzalez also gave comments on young people who struggle with homelessness.

Sally Hindman gave comments regarding Tiny Village Spirit and their collaboration with other local organizations to help address homelessness. Ms. Hindman also gave comments regarding emergency housing for youth and the Richmond Tiny House Village Farming Garden Project.

Acasio Kouromenos gave comments regarding his prior experience in assisting with the design of an Oakland tiny house village for homeless youth. Mr. Kouromenos encouraged the City Council to adopt a similarly designed tiny house village in Richmond.

Don Gosney gave comments regarding local career opportunities with Plumbers & Steamfitters Local 342. Mr. Gosney urged interested community members to contact him at (510) 685-2403 or via email at [email protected].

Rick Perez gave comments regarding a news article discussing in custody deaths. Mr.

Perez also gave comments regarding the Pedie Perez police shooting case.

Patricia Perez gave comments regarding the Pedie Perez case. Ms. Perez also gave comments regarding police brutality and misconduct.

Jamin Pursell gave comments regarding Pride Month history and upcoming events. Mr.

Pursell announced that the Reimagining Public Safety Task Force would be hosting an event at Martin Luther King Jr. Elementary School on June 3, 2023, from 10:00 a.m. to 2:00 p.m. Mr. Pursell also announced that a Pride event would be held in front of the City Council Chambers on June 4, 2023, at 12:00 p.m.

The following individuals gave comments via teleconference:

Jessi Taran gave comments regarding the closure of local homeless encampments and expressed concerns regarding relocation options.

Mike Velasquez thanked the Council and staff for their work during the negotiation process between the City and Local 188.
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Savitri Khalsa expressed concerns regarding plans to build a tiny home village in a lot near GRIP and MacDonald Avenue.

P. CITY COUNCIL CONSENT CALENDAR
(All items placed under the Consent Calendar are considered to be routine and noncontroversial. These items will be enacted upon together with a motion and second, without discussion, of any member of the City Council, and each item shall be deemed to have received the action recommended.)
Motion by Vice Mayor Gayle McLaughlin
Seconded by Councilmember Cesar Zepeda
To approve all items on the Consent Calendar excluding Item P.3.a. (Contract with Raftelis to Provide a Workforce Analysis).

Ayes (7): Councilmembers Soheila Bana, Claudia Jimenez, Doria Robinson, Melvin Willis, Cesar Zepeda, Vice Mayor Gayle McLaughlin, and Mayor Eduardo Martinez.

Passed (7 to 0)

P.1 City Clerk's Office
P.1.a Cancellation of the July 18 and 25, 2023, Regular City Council meetings APPROVE the cancellation of the July 18 and 25, 2023, Regular City Council meetings to increase administrative productivity, deploy new equipment, and enhance community direct services - City Clerk’s Office (Pamela Christian 510-620-6513).

P.2 Community Development
P.2.a Homelessness Strategic Plan
ADOPT the draft Homelessness Strategic Plan; and RECEIVE a presentation of current and planned programming in support of the City’s unhoused residents – Community Development Department (Lina Velasco/Jesus Morales 510-620-6649). This item was continued from the May 2, 2023, meeting.

P.3 Human Resources
P.3.a Contract with Raftelis to Provide a Workforce Analysis APPROVE a contract with Raftelis Financial Consultants, Inc. to provide a workforce analysis, in alignment with a state audit recommendation, in an amount not to exceed $200,000, with a term beginning June 1, 2023, and ending March 31, 2024; and APPROPRIATE the necessary funding – Human Resources Department (Nickie Mastay 510-620-6609/Sharrone Taylor 510-620-6803).This item was continued from the May 2, 2023, and May 16, 2023, meetings.

Deputy City Manager Nickie Mastay introduced the item. Ms. Mastay gave an overview of the state audit recommendation to conduct a workforce analysis and the RFP process to select a consultant to perform the work. Discussion ensued. Mayor Martinez asked for public comment; there were no public speakers.

Motion by Councilmember Doria Robinson
Seconded by Councilmember Melvin Willis
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To approve the staff recommendation with an addition to the scope of work that Division Directors be interviewed.

Ayes (7): Councilmembers Soheila Bana, Claudia Jimenez, Doria Robinson, Melvin Willis, Cesar Zepeda, Vice Mayor Gayle McLaughlin, and Mayor Eduardo Martinez.

Passed (7 to 0)

P.3.b Proposed resolution approving the Memorandum of Understanding between the City of Richmond and International Association of Fire Fighters (IAFF) Local 188
ADOPT a resolution approving a successor Memorandum of
Understanding (MOU) between the City of Richmond and the IAFF Local 188 for the term of July 1, 2022, through June 30, 2025; and DIRECT the city manager or designee to update the publicly available salary schedule with the adopted wage increases during the term of the MOU – Human Resources Department/City Attorney’s Office (Sharrone Taylor/Nickie Mastay/Dave Aleshire 510-620-6602).

Adopted Resolution No. 43-23
P.3.c Resolutions adopting the SEIU Local 1021 ratified contract amendment, and Amending Associated Salary Schedules
ADOPT a resolution approving the ratified contract amendment between the City and SEIU Local 1021 Full-Time General Employees and Part- Time & Intermittent Bargaining Units, providing for implementation of the Segal Classification and Compensation Study for SEIU Local 1021 Full-Time General Employees Bargaining Unit and a four percent (4%) base wage increase effective July 1, 2023, for both the Full-Time General and the Part-Time & Intermittent Bargaining Unit; and ADOPT a resolution approving the associated salary schedule for the four percent (4%) base wage increase – Human Resources Department – Human Resources Department/City Attorney’s Office (Sharrone Taylor/Nickie Mastay/Dave Aleshire 510-620-6602).

Adopted Resolution No. 44-23 and Resolution No. 45-23
Q. BUDGET SESSION
Q.1 Fiscal Year 2022-2023 Quarter 3 Budget Report and American Rescue Plan Act (ARPA) Update
RECEIVE the Fiscal Year 2022-23 Quarter 3 budget report for the period of July 1, 2022, through March 31, 2023; ADOPT a resolution to APPROPRIATE $15 million for the Main Library Upgrade project via a transfer in from the General Fund to the Capital Fund; RECEIVE a report regarding the City’s American Rescue Plan Act (ARPA) budget, Community Needs Assessment and Strategic Investment Plan; and APPROPRIATE $1 million in ARPA funds to complete the 13th Complete Street project – Finance Department (Shasa Curl/LaShonda White 510-620-6828/Nickie Mastay 510-620-6609/Mubeen Qader 510-412-2077).

THIS ITEM IS FOR COUNCIL DELIBERATION ONLY - THE ITEM WAS

PRESENTED AND PUBLIC COMMENT WAS RECEIVED AT THE MAY
16, 2023, CITY COUNCIL MEETING. THE COUNCIL VOTED

UNANIMOUSLY TO BRING THE ISSUE OF THE ALLOCATION OF
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FUNDS BACK TO THE COUNCIL AFTER THE MAY 22, 2023,
RETREAT.

Deputy Finance Director Mubeen Qader introduced the item. Mr. Qader, Capital Projects Manager Joseph Munoz, and Deputy City Manager of Community Services LaShonda White presented a PowerPoint highlighting the following:

Unspent Funds; Excess Funds; Surplus Funds; Reserves; Sample Project Timeline for 13th Complete Street; California State Library Building Forward Grant Overview; Grant funded projects; Project timeline for Revitalizing the Historic Main Library Project. Discussion ensued. Mayor Martinez called for public comment; there were no public speakers.

Motion by Councilmember Cesar Zepeda
Seconded by Vice Mayor Gayle McLaughlin
To approve the staff recommendation.

Ayes (7): Councilmembers Soheila Bana, Claudia Jimenez, Doria Robinson, Melvin Willis, Cesar Zepeda, Vice Mayor Gayle McLaughlin, and Mayor Eduardo Martinez.

Passed (7 to 0)
Adopted Resolution No. 46-23
Q.2 Draft Five-Year Capital Improvement Plan (CIP) for Fiscal Year (FY) 2023- 2024 through FY 2027-2028, with a focus on the CIP for FY 2023-2024, and an update of the CIP for FY 2022-2023.

RECEIVE a report; and PROVIDE DIRECTION regarding the Draft Five-Year Capital Improvement Plan (Fiscal Year 2023-2024 – Fiscal Year 2027-2028) – Public Works Department/Finance Department (Daniel Chavarria 510-620-5478/ Robert Armijo 510-620-5477/Josef Munoz 510-620-6671/Mubeen Qader 510- 621-2077).

Public Works Director Daniel Chavarria introduced the matter. Mr. Chavarria, Capital Projects Manager Joseph Munoz, Engineering and Infrastructure Administrator Mark Lightner, Deputy Finance Director Mubeen Qader, Senior Budget Analyst Vrenesia Ward presented a PowerPoint highlighting the following: Organizational Priorities; Typical Timeline of a Capital Improvement Project; Timeline of Going to Bid/Processing a Service Contract; Sample Project Timeline; Grant Differences; Capital Improvement Program Status; Capital Improvement Program Overview; Public Works Draft Budget for Fiscal Year 23- 24; Draft Budget for Fiscal Year 23-24 by Department; Proposed Draft Budget for Fiscal Year 23-24 by Fund; Draft List of Pending Projects/Programs; Draft List of Known Projects/Plans with Funding Gaps/Unfunded; Examples of Capital Improvement Projects Completed and Under Construction; Capital Improvements Program Plan Next Steps; Capital Improvement Projects Webmap. Discussion ensued. The Council agreed that all Councilmember questions would be noted and answered subsequently via email, with all answers being published online for the public.

The Council requested that the budget be formatted in a way that separates long term projects and annual/ongoing projects and that in addition to the Capital Improvement Plan budget, a list be created that details the current total estimated cost of each project, amount secured/encumbered, and amount expended. Mayor Martinez asked for public comment; there were no public speakers. 195

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The Council requested that, if possible, citizen request forms and status be published on the City's website for citizens to follow up on their requests. The Council additionally requested more information on the impact of cameras on traffic calming, Councilmember requests, project timelines, and the needs/challenges the Public Works department faces.

The Council also provided the following suggestions/requests: $1 million in CIP budget funds to be allocated towards purchase of land for additional parks; prioritization of hazards and the creation of a tree replacement plan; comparison of paving material prices for potential cost savings; and an update on the status of the local road safety plan.

R. PUBLIC HEARINGS
R.1 Approval of New Fees for a Revised Master Fee Schedule INTRODUCE an ordinance (first reading) establishing certain fees for the proposed Master Fee Schedule - Finance Department (Mubeen Qader/Antonio Banuelos 510-620- 6741). This item was continued from the May 16, 2023, meeting.

Accounting Manager Antonio Banuelos introduced the matter. Mr. Banuelos, Deputy Finance Director Mubeen Qader, and Deputy City Manager of Internal Services Nickie Mastay presented a PowerPoint highlighting the following:

Updated Fees; New Fees; and Next Steps. Discussion ensued.

Mayor Martinez declared the public hearing open; there were no public speakers.

Mayor Martinez closed the public hearing. Further discussion ensued.

Motion by Councilmember Claudia Jimenez
Seconded by Vice Mayor Gayle McLaughlin
To introduce an ordinance for first reading to approve only cannabis fees and review the other fees at a later date. Said ordinance received first reading by the following vote:

Ayes (7): Councilmembers Soheila Bana, Claudia Jimenez, Doria Robinson, Melvin Willis, Cesar Zepeda, Vice Mayor Gayle McLaughlin, and Mayor Eduardo Martinez.

Passed (7 to 0)

R.2 THIS ITEM HAS BEEN CONTINUED TO THE JUNE 6, 2023, CITY

COUNCIL MEETING
HOLD a public hearing on an appeal filed objecting to the Planning Commission’s conditional approval of a Vesting Tentative Map, Major Design Review, and Density Bonus waivers to certain development standards, including a consistency checklist under CEQA for a 94-unit townhome project on a site located on Brickyard Cove Road; and ADOPT a Resolution denying the appeal and affirming the Planning Commission’s action on the Brickyard Cove Residential Project - Community Development Department (Lina Velasco 510- 620-6841).

S. STUDY AND ACTION SESSION
S.1 Appointment of a Retired Annuitant to Perform Critically Needed Special Project Work in the Finance Department
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APPROVE the appointment of Delmy Cuellar as extra help/special project retired annuitant for a limited term, special project role not to exceed one year; and ADOPT the resolution approving the 180-day wait period exception – Human Resources Department (Nickie Mastay/Sharrone Taylor 510-620-6602). This item was continued from the May 16, 2023, meeting.

Interim Human Resources Director Sharrone Taylor introduced the matter. Ms.

Taylor provided an overview of the specific projects Delmy Cuellar would be appointed to work on within the Finance department. Mayor Martinez asked for public comment; there were no public speakers.

Motion by Councilmember Claudia Jimenez
Seconded by Councilmember Melvin Willis
Ayes (7): Councilmembers Soheila Bana, Claudia Jimenez, Doria Robinson, Melvin Willis, Cesar Zepeda, Vice Mayor Gayle McLaughlin, and Mayor Eduardo Martinez.

Passed (7 to 0)
Adopted Resolution No. 47-23
S.2 Resolution in Support of AB617 Community Air Protection Program RECEIVE a presentation from Bay Area Air Quality Management District Boardmembers Marisol Cantu and Jeffrey Kilbreth; and ADOPT a resolution in support of AB617 Community Air Protection Program - Councilmember Claudia Jimenez (510-620-6565).

Jeffrey Kilbreth announced a correction to the item. Mr. Kilbreth stated that he and Marisol Cantu were members of the Community Steering Committee, not Bay Area Air Quality Management District Boardmembers as stated in the recommended action.

Marisol Cantu introduced the item. Ms. Cantu and Mr. Kilbreth presented a PowerPoint highlighting the following: Reasons why AB 617 is important; Background; Maps Detailing Toxic Air Areas; Asthma Concerns in the Area; Health Damaging Emissions; Strategies to Improve Conditions; Timeline for Review and Finalization of Strategies; and Examples on How the City Council Can Help. Discussion ensued.
(At 11:00 p.m. a motion was made by Councilmember Zepeda, seconded by Vice Mayor McLaughlin to extend the meeting to finish the current item and hear memorials. The motion passed by the following vote: Ayes: Councilmembers Soheila Bana, Claudia Jimenez, Doria Robinson, Melvin Willis, Cesar Zepeda, Vice Mayor McLaughlin, and Mayor Eduardo Martinez. Noes: None. Absent:

None. Abstentions: None.)
Further discussion ensued. The following individuals gave comments: Mark Wassberg and Jamin Pursell.

Motion by Mayor Eduardo Martinez
Seconded by Councilmember Melvin Willis
To approve the item.

Ayes (6): Councilmembers Claudia Jimenez, Doria Robinson, Melvin Willis, Cesar Zepeda, Vice Mayor Gayle McLaughlin, and Mayor Eduardo Martinez Abstentions (1): Councilmember Soheila Bana
Passed (6 to 0)
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Adopted Resolution No. 48-23
S.3 Presentation from Richmond Police Department and Family Justice Center on Addressing Sex Trafficking
RECEIVE a presentation from the Richmond Police Department, the Contra Costa County Human Trafficking Task Force, and the Family Justice Center on anti-sex trafficking efforts - Councilmember Soheila Bana (510-620-6743).

This item was continued to the June 6th meeting.

S.4 Hilltop Green Emergency Evacuation Road
DISCUSS and APPROPRIATE funding from the General Fund in an amount not to exceed $30,000, and from the Fire Trail Access fund in an amount not to exceed $40,000, for the design and management of the Hilltop Green Emergency Evacuation Road - Councilmember Soheila Bana (510-620-6743).

Councilmember Soheila Bana introduced the matter. Councilmember Bana presented a PowerPoint highlighting the following: High Fire Severity Zones; Public Emergency Exit Cases; Map of Hilltop Green Emergency Exit; Vegetation Adjacent to Pinole Shopping Center; Approval for City of Richmond Emergency Egress Project; City of Richmond Park Central Court Fire Trail Submittal; and Project Cost. Discussion ensued. Jayne Dean-McGilpin gave comments in-person.

Motion by Councilmember Claudia Jimenez
Seconded by Councilmember Cesar Zepeda
To approve the item with the condition that no funds were to be spent if permits, Measure X funds, or other things necessary were not in place, and to direct staff to create a Fire Safety plan to be included in the Capital Improvement Plan budget even if unfunded.

Ayes (7): Councilmembers Soheila Bana, Claudia Jimenez, Doria Robinson, Melvin Willis, Cesar Zepeda, Vice Mayor Gayle McLaughlin, and Mayor Eduardo Martinez.

Passed (7 to 0)

T. ADJOURNMENT
There being no further business, the meeting adjourned at 11:19 p.m., in memory of Carol Weyland Conner, to meet again on June 6, 2023, at 6:30 p.m.

Clerk of the City of Richmond Mayor

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RICHMOND, CALIFORNIA,

June 6, 2023, 4:00 p.m.

Community Services Building
440 Civic Center Plaza
Richmond, CA 94804

_____________________________________________________________________

A. OPEN SESSION TO HEAR PUBLIC COMMENT BEFORE CLOSED SESSION The meeting was called to order at 4:05 p.m. by Mayor Eduardo Martinez.

B. ROLL CALL

Present: Councilmembers Soheila Bana, Gayle McLaughlin, Claudia Jimenez, Cesar Zepeda, and Mayor Eduardo Martinez. Absent: Councilmember Doria Robinson was absent the entire meeting. Councilmember Melvin Willis arrived after adjourning to Closed Session.

C. CLOSED SESSION
C.1 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (Significant exposure to litigation pursuant to paragraph (2) or (3) of Subdivision (d) [as applicable] of Government Code Section 54956.9)  One Case
C.2 CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code Section 54956.8)
• Property: 222 Marina Way (Nystrom Village)
Agency Negotiators: Nannette Beacham, Gabino Arredondo, Susan Bloch Negotiating Parties: McCormack Baron Salazar (MBS) and Richmond Neighborhood Housing Services (RNHS)
Under negotiation: Price and terms of payment
C.3 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (initiation of litigation pursuant to paragraph (4) of Subdivision (d) of Government Code Section 54956.9)
 Two Cases
C.4 CONFERENCE WITH LABOR NEGOTIATORS (Government Code
Section 54957.6)
 Agency Representatives: Sharrone Taylor and Jack Hughes Employee organizations:

1. SEIU Local 1021 Full Time Unit and Part Time Unit

2. IFPTE Local 21 Mid-Level Management Unit and
Executive Management Units

3. Richmond Police Officers Association RPOA

4. Richmond Police Management Association RPMA

5. IAFF Local 188
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6. Richmond Fire Management Association RFMA
C.5 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (paragraph (1) of Subdivision [d] of Government Code Section 54956.9) • Richmond Shoreline Alliance v. City of Richmond
• Winehaven v. City of Richmond
• Guidiville Rancheria of California, et al. v. United States of America, et al. • North Coast Rivers Alliance et al./Point Molate Alliance et al. v. City of Richmond
D. PUBLIC COMMENT BEFORE CLOSED SESSION
E. ADJOURN TO CLOSED SESSION
The meeting adjourned at 4:07 p.m.

F. REGULAR MEETING OF THE RICHMOND HOUSING AUTHORITY
The meeting was called to order at 6:40 p.m. by Chairperson Eduardo Martinez.

G. PLEDGE OF ALLEGIANCE
Chairperson Martinez led the Pledge of Allegiance to the Flag.

H. ROLL CALL

Present: Commissioners Soheila Bana, Claudia Jimenez, Melvin Willis, Cesar Zepeda, Vice Chairperson Gayle McLaughlin, Chairperson Eduardo Martinez and Tenant Commissioner Jaycine Scott. Absent: Commissioner Doria Robinson was absent the entire meeting.

I. STATEMENT OF CONFLICT OF INTEREST
None.

J. REPORT FROM THE EXECUTIVE DIRECTOR
Interim Housing Authority Director Gabino Arredondo reported that the Housing Authority of Contra Costa County would be opening up wait lists for Friendship Manor, Hacienda Senior Apartments, and The Terraces Family Apartments. The project-based voucher wait list would open on Monday June 12, 2023. Flyers were available in the Council Chambers in English and Spanish.

K. AGENDA REVIEW
None.

L. HOUSING AUTHORITY OPEN FORUM
The following individuals gave comments in person: Andrea McKelvy, Justin Sandicich, Christine Tangney, and Natalie Fitzgerald gave comments regarding the Castro Street encampment and housing they were offered and subsequent issues. Jessie Taran gave comments regarding Richmond Community Foundation and suggested that the city gave more oversight to its operations. City Manager Shasa Curl stated if individuals needed additional Housing First services, or for emergency housing, they could contact the Richmond Community Foundations at 510-234-1200 for further assistance.

M. HOUSING AUTHORITY CONSENT CALENDAR
Motion by Tenant Commissioner Jaycine Scott
Seconded by Vice Chair Gayle McLaughlin
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Ayes (7) Commissioners Sohelia Bana, Claudia Jimenez, Melvin Willis, Cesar Zepeda, Vice Chair Gayle McLaughlin, Chair Eduardo Martinez, and Tenant Commissioner Jaycine Scott.

Absent (1) Commissioner Doria Robinson
M.1 Contract Reassignment from Vacant Property Security, LLS (VPS) to New Owner Door and Window Guard Systems, Inc. (DAWGS)
ADOPT a resolution assigning the Vacant Property Security, LLS (VPS) contract to Door and Window Guard Systems, Inc. (DAWGS), for a total contract amount of $69,525.48, with a term ending on July 1, 2024 – Richmond Housing Authority (Gabino Arredondo 510-620-6606).

Adopted Resolution No. 2184.

M.2 Standing Purchase Order for Maintenance, Repair, and Unit Turnover Activities for Public Housing Sites
ADOPT a resolution authorizing a standing purchase order with HD Supply for an amount not to exceed $180,000, for maintenance, repairs, and unit turnover activities ending June 30, 2025 - Richmond Housing Authority (Gabino Arredondo 510-621-1300).

Adopted Resolution No. 2185.

M.3 Amendment of Authorized Signatures on Richmond Housing Authority Mechanics Bank Depository and Checking Accounts
ADOPT a resolution removing the former City of Richmond Accounting Manager Delmy Cuellar, updating Nannette Beacham’s title to Director of Economic Development, and adding Interim Richmond Housing Authority Executive Director Gabino Arredondo, City of Richmond Deputy Director of Finance Mubeen Qader, Accounting Manager Jerry Chak, and Deputy City Manager Nickie Mastay as authorizing signatory on the Mechanics Bank depository and checking accounts - Richmond Housing Authority (Gabino Arredondo 510-621- 1300).

Adopted Resolution No. 2186.

N. ADJOURNMENT
The meeting adjourned at 6:55 p.m.

O. REGULAR MEETING OF THE RICHMOND CITY COUNCIL
The meeting was called to order at 6:56 p.m. by Mayor Eduardo Martinez.

P. ROLL CALL

Present: Councilmembers Soheila Bana, Claudia Jimenez, Melvin Willis, Cesar Zepeda, Vice Mayor Gayle McLaughlin, and Mayor Eduardo Martinez. Absent: Councilmember Doria Robinson was absent the entire meeting.

Councilmember Willis stated he would leave the meeting at 10 p.m.

Q. STATEMENT OF CONFLICT OF INTEREST
None.

R. AGENDA REVIEW
Item X.2.a. (Co-sponsor the El Sobrante Stroll) was removed from the Consent Calendar to be discussed at the end of the agenda. Item X.3.d. (Approval of New Fees for a 201

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Revised Master Fee Schedule) was removed from the Consent Calendar to be heard after approval of the Consent Calendar.

S. REPORT FROM THE CITY ATTORNEY OF FINAL DECISIONS MADE

DURING CLOSED SESSION
C.1 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (Significant exposure to litigation pursuant to paragraph (2) or (3) of Subdivision (d) [as applicable] of Government Code Section 54956.9)
One Case
Status report was given. No reportable action was taken.

C.2 CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code Section 54956.8)
• Property: 222 Marina Way (Nystrom Village)
Agency Negotiators: Nannette Beacham, Gabino Arredondo, Susan Bloch Negotiating Parties: McCormack Baron Salazar (MBS) and Richmond Neighborhood Housing Services (RNHS)
Under negotiation: Price and terms of payment
Status report was given. Negotiators received direction.

C.3 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (initiation of litigation pursuant to paragraph (4) of Subdivision (d) of Government Code Section 54956.9)
Two Cases
Both cases were discussed, and direction was given to the negotiators. No reportable action was taken.

C.4 CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6)
Agency Representatives: Sharrone Taylor and Jack Hughes Employee organizations:

SEIU Local 1021 Full Time Unit and Part Time Unit
IFPTE Local 21 Mid-Level Management Unit and Executive Management Units Richmond Police Officers Association RPOA
Richmond Police Management Association RPMA
IAFF Local 188
Richmond Fire Management Association RFMA
Status report was given. There was no conclusion due to lack of time.

C.5 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (paragraph (1) of Subdivision [d] of Government Code Section 54956.9) • Richmond Shoreline Alliance v. City of Richmond
• Winehaven v. City of Richmond
• Guidiville Rancheria of California, et al. v. United States of America, et al. • North Coast Rivers Alliance et al./Point Molate Alliance et al. v. City of Richmond Status report was given. There was no reportable action.

T. REPORT FROM THE CITY MANAGER (public comment allowed under Open Forum)
City Manager Shasa Curl reported the following recent events: The Pride and Juneteenth flags were raised in the Civic Center Plaza; the Richmond Pride Festival and celebration 202

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took place at the Civic Center; and the Richmond Promise Annual Scholar Celebration was held. Ms. Curl also reported on the following upcoming events: City Council Goal Setting meeting scheduled for June 15, 2023; Poet Laureate applications were open. For more information individuals could contact Winifred Day at 510-620-6952; Waste collection services requested community feedback on how to improve sustainability and equity and zero waste at Richmondenvironment.org or by calling 510-620-6512; Summer Youth Employment was open. Interested individuals could apply by calling 510-412- 2044 or at richmondworks.org; and the Juneteenth Celebration and parade would be held from 11 a.m. to 6.pm.on Saturday, June 17, 2023, at Nicholl Park.

T.1 Caltrans Bay Area Summer 2023 I-80 Paving Project Presentation A PowerPoint presentation was made by Andrew Baskerville and Bart Nay, which highlighted the following: I-80 Pavement Rehabilitation Project; Project Location; Project Need, Scope & Purpose; I-80 Freeway Scheduled Closures; Traffic Management Plan; Regional CMS Deployment; Major Regional Detours for EB 80 and WB 80; and Outreach Effort. Discussion ensued. The project should be completed by late 2023.

T.2 NEW EMPLOYEE REPORT - 1st Tuesday
Sharonne Taylor, Interim Human Resources Director announced the following new hires for the Month of May 2023: Aldrine Gorrostieta Aguirre, Parking Enforcement Representative Police Department; Daisy Regalado Mercade, Crime Scene Technician, Polce Department; Ivania Navarrette, Law Office Supervisor, City Attorney's Office; Gregory Palomino, Administrative Aide, Richmond Housing Authority; Natasha Terry, Employment Program Specialist, Employment and Training; Brenda Weiss, Police Property Technician, Police Department; and Natasha Wolfe, Jailer, Police Department.

U. REPORTS OF OFFICERS: REFERRALS TO STAFF, AND GENERAL REPORTS (INCLUDING AB 1234 REPORTS)(limited to two minutes per Councilmember) (public comments allowed under Open Forum)
Councilmember Willis reported that he attended the Richmond Rainbow Pride Celebration and a graduation for the Richard Boyd Fellowship Safe Return Reentry Project.

Councilmember Bana invited everyone to a fire safety council meeting on Saturday, June 17, 2023, from 10 a.m. to 11:00 a.m. at Pinole City Hall and also invited the community to the upcoming El Sobrante Stroll in El Sobrante.

Councilmember Zepeda reported the following: attended the raising of the Pride and Juneteenth flags; Pickleball kickoff would be at Booker T. Anderson Park on June 10, 2023, from 10 a.m. to 1 p.m.; upcoming Taste of Richmond event; invited individuals to apply for the ECIA Transportation Oversight Committee; invited the community to the Juneteenth Parade and Festival on Saturday, June 17, 2023; thanked Sala Thai restaurant for provided tonight's City Council meal; thanked Richmond Build for landscaping around City Hall; attended the Castro Street encampment meeting; and announced that there is a LGBTQI community liaison at the Richmond Police Department.

Councilmember McLaughlin reported that she recently attended the raising of the Juneteenth and Pride flags, the Reimagining Task Force meeting, and the Richmond Promise Scholarship event. Councilmember Mclaughlin also announced that the Community First Village group were having a movie night at the end of July to share information about their visit to Austin, Texas.
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Councilmember Jimenez recognized and thanked the Richmond Rent Program and Nicolas Traylor for providing translation services to newly appointed board member Tomasa Espinoza.

Mayor Martinez thanked the Mayor's Office staff for assisting and organizing in many of the recent community events. Mayor Martinez also reported that he attended a WELL meeting organized by Wealth Water Education for Latino leaders and put on by the Metropolitan Water District of Southern California to look at the Colorado River facilities and how they carry water from the Colorado River to various locations.

V. ABATEMENT REPORT FROM THE PUBLIC WORKS DIRECTOR - 1st Tuesday (public comment allowed under Open Forum)
Public Works Director, Daniel Chavarria reported the following: Encampment Abatement; Private Property Clean-ups and Board-ups; Weed Abatement; Graffiti Removal; Abatement Staff Hours; 186 tons of debris collected; and Illegal dumping hotspots.

W. OPEN FORUM FOR PUBLIC COMMENT
(public comment on items that remain on the Consent Calendar or items not on the agenda - limited to 2 minutes unless otherwise specified - Back and forth dialogue with the Council is prohibited)
The following individuals gave comments in person:

Mark Wassberg gave comments regarding the Transgender movement.

Rick Perez gave comments regarding an article in the Richmond Pulse regarding police de-escalation training.

Patricia Perez gave comments regarding the death of her grandson Pedie Perez who died 9 years ago.

Jamin Pursell thanked councilmembers who attended the Reimagining Public Safety Committee, and also thanked everyone who assisted with the Richmond Rainbow Pride Event.

Larry Lewis announced that the Richmond PAL Carnival was scheduled for June 16, 17, and 18, 2023, on Barrett Avenue and 25th Street. Presale tickets would be $30 sold at Richmond Pal at 2200 MacDonald Avenue.

The following speakers gave comments Via Zoom:

Jessie Taran spoke in support of the LGBQTI community and the surplus edible food act program.

Amanda Eicker thanked the Richmond Rainbow Pride community and also thanked the city for the recommended funding for the NIAD program and its artists.

Mindy Pines thanked the city for hosting the Richmond Rainbow Pride event.

Leisa Johnson thanked Councilmember Zepeda for trying to find strategic solutions for illegal dumping more effectively. Ms. Johnson also stated that CalTrans should give attention to the on and off ramps on I-580 located within Richmond city limits.

Naomi Williams gave comments regarding the fire at the International/Pullman Hotel and requested that the city should post a historical marking there to commemorate the black porters who were housed there.

X. CITY COUNCIL CONSENT CALENDAR
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(All items placed under the Consent Calendar are considered to be routine and noncontroversial. These items will be enacted upon together with a motion and second, without discussion, of any member of the City Council, and each item shall be deemed to have received the action recommended.)
Motion by Councilmember Melvin Willis
Seconded by Vice Mayor McLaughlin

Ayes (5): Councilmember Soheila Bana, Councilmember Claudia Jimenez, Councilmember Melvin Willis, Vice Mayor McLaughlin, and Mayor Eduardo Martinez Absent (2): Councilmember Doria Robinson, and Councilmember Cesar Zepeda Passed (5 to 0)

X.1 City Clerk's Office
X.1.a City Council Meeting Minutes
APPROVE the minutes of the Richmond City Council March 21, March 28, and May 2, 2023, regular meetings - City Clerk's Office (Pamela Christian 510-620-6513).

X.2 City Council
X.2.a CONTINUED TO THE JUNE 20, 2023, CITY COUNCIL MEETING - Co-sponsor the El Sobrante Stroll
APPROVE co-sponsoring the annual El Sobrante Stroll by providing $2,000 for portable restrooms or procuring portable restrooms in the Richmond portion of the stroll, staffing for City booth and staging of public safety vehicles or equipment - Councilmember Soheila Bana (510- 620-6473)
X.2.b Memorial Park Bench at Pt. Molate Beach Park
DIRECT staff to install a park bench at Pt. Molate Beach Park with a memorial plaque in honor of Pt. Molate sustainability advocate and former Richmond Planning Commissioner Carol Teltschick (1952-2021) - Vice Mayor Gayle McLaughlin (510-620-6636).

X.2.c Resolution in support of AB 1465, Sponsored by Assembly Member Buffy Wicks
ADOPT a resolution in support of Assembly Bill 1465, sponsored by Assembly Member Buffy Wicks to triple fines for refinery violations - Councilmember Claudia Jimenez (510-620-6565).

Adopted Resolution No. 49-23.

X.3 Finance Department
X.3.a Tax Rate for Tax Override Pension Fund
INTRODUCE an ordinance (first reading) setting the tax rate for the Tax Override Pension Fund for Fiscal Year 2022-2023 at 0.14 percent – Finance Department (Mubeen Qader/ Antonio Banuelos 510-620-6741).

X.3.b Investment and Cash Balance Report and Monthly Overtime Reports for the Month of April 2023
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RECEIVE the City’s Investment and Cash Balance Report and Monthly Overtime Reports for the month of April 2023 – Finance Department (Nickie Mastay/Mubeen Qader 510-412-2077).

X.3.c Auditing Services for the Port of Richmond
APPROVE a contract with GPP Analytics, Inc. to provide auditing services for the Port of Richmond, in an amount not to exceed $81,750, with a term beginning June 15, 2023, and ending December 31, 2023 – Finance Department/Port Division (Nickie Mastay 510-620-6602/ Nannette Beacham 510-621-1306/ Mubeen Qadar 510-412-2077/ Jerry Chak 510-620-6569).

X.3.d Approval of New Fees for a Revised Master Fee Schedule ADOPT an ordinance (second reading) establishing certain fees for the proposed Master Fee Schedule - Finance Department (Mubeen Qader/Antonio Banuelos 510-620- 6741).

Revenue Manager Antonio Banuelos gave a PowerPoint which highlighted the following: Updated Fee; New Fees; Fee Waiver Policy; Commercial Cannabis Regulatory Fees; Fiscal Impact of New Fees and Fee Update; Discounts approved by City Council; Fee Waivers Approved; and Historical Convention Center Rental Revenue. Discussion ensued.

Lashonda White provided a list of organizations whose fees were waived.

City Council approved the first reading of the Cannabis Fees only at the May 23, 2023, city council meeting, and requested that staff returned with an analysis of a more equitable overall fee schedule for approval. City Council also requested that fees be made more financially accessible for Richmond residents. Jessie Teran and Debbie Bayer gave comments via Zoom. Staff will return to the July 11th City Council meeting with a more thorough update on the fee waiver policy. City Manager Shasa Curl suggested that this matter could be further discussed with Henry Gardner for prioritization and potential inclusion with the city council's goal and objectives. The matter establishing certain fees for the proposed Master Fee Schedule was continued to the June 20, 2023, City Council meeting.

Adopted Ordinance No. 08-23 N.S.

Motion by Vice Mayor McLaughlin
Seconded by Councilmember Claudia Jimenez

Adopted the second reading of the Cannabis Fees only.

Ayes (6): Councilmember Soheila Bana, Councilmember Claudia Jimenez, Councilmember Melvin Willis, Councilmember Cesar Zepeda, Vice Mayor McLaughlin, and Mayor Eduardo Martinez
Absent (1): Councilmember Doria Robinson
Passed (6 to 0)

X.4 Human Resources
X.4.a Resolution Amending Staffing (Position Control)
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ADOPT a resolution amending staffing (position control) to reallocate an existing position – Human Resources Department (Nickie
Mastay/Sharrone Taylor 510-620-6602).

Adopted Resolution No. 50-23.

X.4.b Resolutions Adopting the IFPTE Local 21 Mid-Management Bargaining Unit’s Ratified Contract Amendment and Approving Implementation of the Segal Classification and Compensation Study
ADOPT a resolution approving the ratified contract amendment between the IFPTE Local 21 Mid-Management Bargaining Unit, providing for implementation of the Segal Classification and Compensation Study and a four percent base wage increase effective July 1, 2023, for IFPTE Local 21 Mid-Management Bargaining Unit; and ADOPT a resolution approving the associated salary schedule for the four percent base wage increase – Human Resources Department (Nickie Mastay/Sharrone Taylor 510-620- 6602).

Adopted Resolution No. 51-23.

X.5 Library and Community Services
X.5.a Contract with BiblioCommons for BiblioCore, an Improved Library Patron Catalog Interface and Discovery Layer
APPROVE the sole-source Library Services Master Agreement with BiblioCommons for BiblioCore software as a service (SaaS), for a term commencing June 1, 2023, and ending May 31, 2026, for a total not to exceed contract amount of $74,924.60 – Community Services Department (LaShonda White 510-620-6828/ Christopher Larsen 510-620-5524).

X.5.b ChargePoint Master Service and Subscription Agreement - Amendment 2 APPROVE a second amendment to the contract with ChargePoint, Inc. to increase the contract amount by $20,000, including a contingency of $4,388, for a total not-to-exceed amount of $54,970, to renew the network cloud service and warranty coverage for City-owned electric vehicle charging stations, and extend the agreement term to June 30, 2025 – Community Services Department (LaShonda White 510-620-6828/ Denee Evans 510-621-1718).

X.5.c Richmond Workforce Development Board Local Plan Program Year 21-24 Two-Year Modifications
APPROVE the submission of the Local Plan Program Year (PY) 21-24 Two-Year Modifications for the Richmond Workforce Development to the California Workforce Development Board – Community Services Department (LaShonda White 510-620-6828/Tamara Walker 510-307- 8006).

X.5.d Submission of the Local Area Subsequent Designation and Local Board Recertification Application for Program Years 2023-25
ACKNOWLEDGE the submission of the Local Area Subsequent Designation and Local Board Recertification Application for Program Year 2023-2025, signed by the Chair of the Richmond Workforce Development Board and the Mayor of the City of Richmond – Community 207

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Services Department (LaShonda White 510-620-6828/ Tamara Walker 510-307-8006).

X.5.e Global Parking Solutions Amendment
APPROVE a second contract amendment with Global Parking Solutions USA, LLC. in the amount of $6,000, for a total contract amount not to exceed $14,700, to continue providing pay station cloud services subscriptions and warranty coverage, with a term extending through June 30, 2025 – Community Services Department (LaShonda White 510-620- 6828/ Denée Evans 510-621-1718).

X.6 Mayor's Office
X.6.a Commission on Aging Appointments
REAPPOINT Rose Brooks to the Commission on Aging, term expires, May 19, 2027 - Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).

X.6.b Updated List of 2023 Boards and Commissions Council Appointments APPROVE the proposed list of 2023 Boards and Commissions Council liaisons, four ad hoc committees and Councilmembers to regional committees - Mayor’s Office (Mayor Eduardo Martinez 510-620-6502) X.6.c Community Police Review Commission Appointment
APPOINT Carole Johnson, Community Police Review Commission, Term Expires Nov 1, 2026 - Mayor’s Office (Mayor Eduardo Martinez 510- 620-6502)
X.6.d Richmond Arts and Culture Commission Appointment
APPOINT Arleide Da Silva Santos to the Richmond Arts and Culture Commission, Term Expires January 31, 2027 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503)
X.6.e Proclamation honoring and celebrating Juneteenth in the City of Richmond.

PROCLAMATION recognizing and honoring Juneteenth in the City of Richmond – Mayor Eduardo Martinez (510-620-6503), Councilmembers Doria Robinson (510-620-6568), and Melvin Willis (510-412-2050).

X.6.f Proclamation honoring and celebrating Pride Month in the City of Richmond
PROCLAMATION recognizing June as LGBTQI+ Pride Month in the City of Richmond – Mayor Eduardo Martinez (510-620-6503) and Councilmember Cesar Zepeda (510-620-6593).

X.7 Public Works
X.7.a Contract Amendment #1 for DMR Builders for the Shimada Park Roof Replacement
APPROVE a first contract amendment with DMR Builders for the Shimada Park Restrooms roof reconstruction at Shimada Park Richmond Marina, in the amount of $22,667.25, to pay for project change order costs due to unforeseen roof decking damage, for a new total project amount not to exceed $247,667.25 – Public Works Department (Daniel Chavarria 510- 620-5478/Robert Armijo 510-620-5477).
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Y. BUDGET SESSION
Y.1 ACKNOWLEDGE receipt of Fiscal Year 2023-24 Proposed Second Draft Budget and RECIEVE the draft General Fund Five-Year Forecast and CalPERS Update
RECEIVE an update on the draft FY 2023-2024 Annual Operating Budget and FY2023-2028 Five-Year Capital Improvement Plan Budget; and RECEIVE DIRECTION from City Council prior to final budget adoption – City Manager’s Office/Finance Department (Shasa Curl, 510-620-6512, Nickie Mastay, 510-620- 6609, Mubeen Qader, 510-412-2077).

Revenue Manager Antonio Banuelos, Finance Director Mubeen Qader, and Mike Meyer of NHA Advisors presented a PowerPoint that highlighted the following:

FY 2023-2024 Budget Development Milestones; General Fund Revenue and Expenditure Assumptions; Draft General Fund Expenditures; General Fund Operating Transfers Out; General Fund Additional Appropriations; Non-General Fund Additional Appropriations; General Fund FY 2023-24 Budget; Economic Development/Port Capital Projects; State Audit-Corrective Action Plan & Five- Year Financial Forecast; Five-Year Financial Forecast-Revenue/Expenditure Assumptions; CalPERS Unfunded Accrued Liability; Outstanding Pension Obligation Bonds; Historical and Projected UAL Payment Schedule; Pension Tax Override Revenues; Pensions Tax Override Revenues vs. Projected Pension Costs; 2022 Pension Bond Restructuring; Ongoing Cost-Containment Strategies; Section 115 Trust; and Restructuring UAL using Debt Pension Bond. Discussion ensued.

The City Council gave the following list of items for budget allocations or for further review to include in the budget: Chevron Utility Tax Assumptions and if renewable in the future; air monitoring for pollution $10,000; historical plaques; budget for cultural events; wildfire safety $500,00 for fire education; using Measure X Funds; Terminal 4 Wharf Removal grant amounts; rental income went down; 0% other revenue; how to close future deficit; estimated overtime costs for police and fire; public bank working group; understand PTO better with additional presentation; Richmond Swim center hours increased; better restrooms and lighting for parks; unspent funds from 22-23 FY budget estimate; make questions and answers public; detailed cost pool allocations; Risk Management presentation to understand expenses and operations; Homeless Strategic Plan staffing; Library staff to open on weekends; recreation centers open on weekends; full time and part time positions listed; projection of staff costs expenditure forecast; unfunded liability analysis options; total surplus funds; and Cost pool for vehicles. Any further feedback from the city council would be provided to staff in writing.

The following individuals gave comments via Zoom: Deborah Preston, Johnnie Conner; Ruthie Dineen; Lolis Garcia; and Nitin Borwankar.

Z. PUBLIC HEARINGS
Z.1 THIS ITEM HAS BEEN CONTINUED TO THE SEPTEMBER 26, 2023,

CITY COUNCIL MEETING
HOLD a public hearing on an appeal filed objecting to the Planning Commission’s conditional approval of a Vesting Tentative Map, Major Design Review, and Density Bonus waivers to certain development standards, including a consistency checklist under CEQA for a 94-unit townhome project on a site located on Brickyard Cove Road; and ADOPT a Resolution denying the appeal 209

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and affirming the Planning Commission’s action on the Brickyard Cove Residential Project - Community Development Department (Lina Velasco 510- 620-6841).

AA. NEW BUSINESS
AA.1 Presentation from Richmond Police Department and Family Justice Center on Addressing Sex Trafficking
RECEIVE a presentation from the Richmond Police Department, the Contra Costa County Human Trafficking Task Force, and the Family Justice Center on anti-sex trafficking efforts - Councilmember Soheila Bana (510-620-6743). This item was continued from the May 23, 2023, meeting.

Richmond Police Department Captain John Lopez, Katrina Latale Director of the Contra Costa Human Trafficking Task Force, and Lasharay Johnson from the Family Justice Center, presented a PowerPoint which highlighted the following:

Human Trafficking Law Changes; Strategic Plan; Contra Costa Human Trafficking Task Force; Key Activities & Strategic Plans; and Family Justice Center Overview and Services. Discussion ensued. The presenters and the community were invited to participate in an upcoming event to combat violence against women in October 2023.
(At 11:00 p.m. on motion of Councilmember Bana, seconded by Vice Mayor McLaughlin extended the meeting to 11:30 p.m. by the following vote: Ayes:

Councilmembers Bana, Jimenez, Zepeda, Vice Mayor McLaughlin, and Mayor Martinez. Absent: Councilmembers Robinson and Willis.) AA.2 Offshore Wind Opportunities at the Port of Richmond RECEIVE a presentation on the Offshore Wind Industry and opportunities for the Port of Richmond - Mayor Eduardo Martinez (510-620-6503) and Councilmember Claudia Jimenez (510-620-6565).

Matt Trowbridge from Moffatt & Nichol presented a Powerpoint which highlighted the following: Offshore Wind Federal Deployment Strategy; California OSW Deployment Targets; Ongoing Port Studies U.S. West Coast; Required Number of Port Sites in California; Best CA Port Sites; and Study Opportunity for Richmond. Discussion ensued. The hiring of a Port Director and the Request for Proposal for the offshore wind opportunity would be done concurrently.
(At 11:30 p.m. on motion of Councilmember Jimenez, seconded by Vice Mayor McLaughlin suspended the rules and extended the meeting to complete only Item AA.2 - Offshore Wind Opportunities at the Port of Richmond, by the following vote: Ayes: Councilmembers Bana, Jimenez, Zepeda, Vice Mayor McLaughlin, and Mayor Martinez. Absent: Councilmembers Robinson and Willis.)
The following individuals gave comments via Zoom: Diana Wear, Steve Ongerth, and Lisa Johnson.

AB. ADJOURNMENT
There being no further business, the meeting adjourned at 11:57 p.m., to meet again on Tuesday, June 20, 2023.

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Clerk of the City of Richmond Mayor

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RICHMOND, CALIFORNIA,

June 20, 2023, 4:30 p.m.

Community Services Building
440 Civic Center Plaza
Richmond, CA 94804

_____________________________________________________________________ A. OPEN SESSION TO HEAR PUBLIC COMMENT BEFORE CLOSED SESSION The meeting was called to order at 4:34 p.m. by Mayor Eduardo Martinez.

B. ROLL CALL

Present: Councilmembers Soheila Bana, Claudia Jimenez, Doria Robinson, Melvin Willis, Cesar Zepeda, Vice Mayor Gayle McLaughlin, and Mayor Eduardo Martinez.

Absent: None.

C. CLOSED SESSION
C.1 CONFERENCE WITH LEGAL COUNSEL - LIABILITY CLAIM:
(Pursuant to Government Code 54956.95)
 Claimants: Margaret Kanchong dba Sa Wad Dee Thai Restaurant, Chavanavalai Chommanard, Restoration Management Company Agency Claimed Against: City Richmond
C.2 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (paragraph (1) of Subdivision [d] of Government Code Section 54956.9)  Zeidan v. City of Richmond
C.3 CONFERENCE WITH LABOR NEGOTIATORS (Government Code
Section 54957.6)
 Agency Representatives: Sharrone Taylor and Jack Hughes Employee organizations:

1. SEIU Local 1021 Full Time Unit and Part Time Unit

2. IFPTE Local 21 Mid-Level Management Unit and Executive Management Units

3. Richmond Police Officers Association RPOA

4. Richmond Police Management Association RPMA
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5. IAFF Local 188

6. Richmond Fire Management Association RFMA
C.4 CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code Section 54956.8)
 Property: 425 24th Street, Richmond, CA 94804 (Homekey Program at Motel 6 location)
Agency Negotiators: Nannette Beacham, Lina Velasco, Jesus Morales Negotiating Parties: Novin Development, Insight Housing Under negotiation: Price and terms of payment
C.5 PUBLIC EMPLOYEE PERFORMANCE EV ALUATION (Government Code Section 54957)
 Title: City Manager
C.6 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (initiation of litigation pursuant to paragraph (4) of Subdivision (d) of Government Code Section 54956.9)
 One Case
D. PUBLIC COMMENT BEFORE CLOSED SESSION
None.

E. ADJOURN TO CLOSED SESSION
The meeting adjourned at 4:36 p.m.

F. JOINT SPECIAL MEETING OF THE RICHMOND HOUSING AUTHORITY /

RICHMOND CITY COUNCIL
The Joint Special Meeting of the Richmond Housing Authority/Richmond City Council was scheduled to begin at 6:25 p.m. and the meeting was called to order at 6:54 p.m.by Chair/Mayor Eduardo Martinez.

G. PLEDGE OF ALLEGIANCE
Chair/Mayor Martinez led the Pledge of Allegiance to the Flag.

H. ROLL CALL

Present: Councilmembers/Commissioners Soheila Bana, Claudia Jimenez, Doria Robinson, Melvin Willis, Cesar Zepeda, Vice Mayor/Vice Chair Gayle McLaughlin, Tenant Commissioner Jaycine Scott, and Mayor/Chair Eduardo Martinez. Absent: None. 213

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I. STATEMENT OF CONFLICT OF INTEREST
None.

J. REPORT FROM THE EXECUTIVE DIRECTOR
None.

K. AGENDA REVIEW
None.

L. HOUSING AUTHORITY CONSENT CALENDAR
Motion by Tenant Commissioner Scott
Seconded by Vice Chair/Vice Mayor Gayle McLaughlin

Ayes (8): Commissioners Soheila Bana, Claudia Jimenez, Doria Robinson, Melvin Willis, Cesar Zepeda, Vice Chair Gayle McLaughlin, Chair Eduardo Martinez, and Tenant Commissioner Scott
Passed (8 to 0)

L.1 Housing Authority Minutes
APPROVE the minutes of the May 16, 2023, Special Meeting of the Richmond Housing Authority - City Clerk's Office (Pamela Christian 510-620-6513).

L.2 Nystrom Village Exclusive Right to Negotiate Agreement (ERNA) Amendment
ADOPT a resolution authorizing the Executive Director of the Richmond Housing Authority (RHA) to execute an extension to the Exclusive Right to Negotiate Agreement (ERNA) with McCormack Baron Salazar and Richmond Neighborhood Housing Services; and AUTHORIZE the Executive Director of the RHA to negotiate a Master Development Agreement (MDA), Ground Leases, Disposition and Development Agreements, and any other related documents and agreements necessary for the redevelopment and operation of Nystrom Village – Richmond Housing Authority (Nannette Beacham/Gabino Arredondo 621-1300).

Adopted Resolution No. 2187.

M. JOINT RICHMOND HOUSING AUTHORITY / RICHMOND CITY COUNCIL

BUDGET SESSION
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M.1 Proposed Richmond Housing Authority Budget for Fiscal Year (FY) 2023- 2024
ADOPT a joint resolution approving the proposed Fiscal Year (FY) 2023-2024 Richmond Housing Authority (RHA) budget, with total estimated revenues of $4,302,306 and total estimated expenditures of $5,563,388; and APPROVE an RHA subsidy from the City of Richmond General Fund in the amount of $1,261,082, which will provide sufficient revenue to match anticipated expenditures and balance the RHA budget to $5,563,388 in estimated revenues and $5,563,388 in expenditures – Richmond Housing Authority/Finance Department (Gabino Arredondo/Rita Martinez 510-621-1300).

Interim Housing Authority Director, Gabino Arredondo presented a PowerPoint, which highlighted the following: Proposed Budget Overview FY 2023-2024; FY 2023-2024 Budget Revenue; FY 2023-24 Budget Expenditures; Richmond Housing Authority Affiliated Properties; and RHA Accomplishments - Asset Repositioning & Finance. Discussion ensued. The Housing Authority audits were estimated to be completed in three years.

Motion by Commissioner/Councilmember Soheila Bana
Seconded by Tenant Commissioner Scott

Ayes (8): Commissioners/Councilmembers Soheila Bana, Claudia Jimenez, Doria Robinson, Melvin Willis, Cesar Zepeda, Vice Chair/Vice Mayor Gayle McLaughlin, Chair/Mayor Eduardo Martinez, and Tenant Commissioner Scott Passed (8 to 0)

N. ADJOURNMENT
The meeting adjourned at 7:19 p.m.

O. REGULAR MEETING OF THE RICHMOND CITY COUNCIL
The Regular Meeting of the Richmond City Council was scheduled to begin at 6:30 p.m. and the meeting was called to order at 7:20 p.m. by Mayor Eduardo Martinez.

P. ROLL CALL

Present: Councilmembers Soheila Bana, Claudia Jimenez, Doria Robinson, Melvin Willis, Cesar Zepeda, Vice Mayor Gayle McLaughlin, and Mayor Eduardo Martinez.

Absent: None.
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Q. STATEMENT OF CONFLICT OF INTEREST
None.

R. AGENDA REVIEW
Item X.3.a (Co-sponsor the El Sobrante Stroll) was removed from the Consent Calendar to be heard at the end of the agenda; the city clerk read corrections to Item X.4.c (Third Amendment to the Legal Services Agreement with Telecom Law Firm for Telecommunications Matters) changed the dollar amounts from $600,000 to $200,000 with a total contract amount from $1,200,000 to $800,000; and continued Item X.3.b (Recognize the Organizers of the Cinco de Mayo Parade and Festival) to the June 27, 2023, City Council meeting.

S. REPORT FROM THE CITY ATTORNEY OF FINAL DECISIONS MADE

DURING CLOSED SESSION
C.1 CONFERENCE WITH LEGAL COUNSEL - LIABILITY CLAIM: (Pursuant to Government Code 54956.95)
· Claimants: Margaret Kanchong dba Sa Wad Dee Thai Restaurant, Chavanavalai Chommanard, Restoration Management Company
Agency Claimed Against: City Richmond
A status report was made, and direction was given to the negotiators regarding a settlement agreement. No reportable action was taken.

C.2 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (paragraph (1) of Subdivision [d] of Government Code Section 54956.9) · Zeidan v. City of Richmond
A status report was given. No reportable action was taken.

C.3 CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6)

· Agency Representatives: Sharrone Taylor and Jack Hughes Employee organizations:

1. SEIU Local 1021 Full Time Unit and Part Time Unit

2. IFPTE Local 21 Mid-Level Management Unit and Executive Management Units

3. Richmond Police Officers Association RPOA
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4. Richmond Police Management Association RPMA

5. IAFF Local 188

6. Richmond Fire Management Association RFMA
Direction was given. No reportable action taken.

C.4 CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code Section 54956.8)
· Property: 425 24th Street, Richmond, CA 94804 (Homekey Program at Motel 6 location); Agency Negotiators: Nannette Beacham, Lina Velasco, Jesus Morales; Negotiating Parties: Novin Development, Insight Housing; Under negotiation: Price and terms of payment
A status report was made, and direction was given to the negotiators. No reportable action was taken.

C.5 PUBLIC EMPLOYEE PERFORMANCE EV ALUATION (Government Code Section 54957)
· Title: City Manager
Not discussed.

C.6 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (initiation of litigation pursuant to paragraph (4) of Subdivision (d) of Government Code Section 54956.9)
· One Case
Not discussed.

T. REPORT FROM THE CITY MANAGER (public comment allowed under Open Forum)
City Manager Shasa Curl reported the following: Juneteenth Celebration was on June 17, 2023; City Council Goal Setting Meeting was held on June 15, 2023; Congressman John Garamendi’s Visit was on June 16, 2023; 3rd of July Celebration was scheduled for July 2, 2023, at Marina Bay Park; Drop-In Family Game Night was scheduled for the following dates: June 21, July 12, and August 9, 2023, at the Richmond Main Library; Teen Eco Action Week was scheduled for July 17-23, 2023 at the Richmond Recreation Complex from 9 a.m. to 4:30 p.m.; and residents could enjoy Hula at the Richmond Annex Senior Center every first and third Wednesday of each month. 217

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U. REPORTS OF OFFICERS: REFERRALS TO STAFF, AND GENERAL REPORTS (INCLUDING AB 1234 REPORTS)(limited to two minutes per Councilmember) (public comments allowed under Open Forum)
Councilmember Bana stated that she attended the Forum for Civic Well in Santa Rosa regarding clean energy and climate stable future and also attended a recent Association of Bay Area Governments (ABAG) meeting.

Councilmember Zepeda thanked JJ's Fish & Chicken for providing the city council dinner; invited everyone to the Taste of Richmond event on July 15, 2023, from 11 a.m. to 4 p.m. at Richmond City Hall; invited individuals to apply for the Environmental Community Investment Agreement (ECIA) Commission; the California Dream For All Shared Appreciation Loan was available for down payment assistance for first time home buyers and Section 8 vouchers could also be used to buy a home.

Councilmember Robinson stated that she attended the Pullman Neighborhood Council meeting, and also celebrated Naomi Williams' 90th Birthday. Councilmember Robinson also stated that the site of the former Pullman Hotel, which recently burned down, could become a historical marker and future potential housing.

Councilmember McLaughlin announced that there would be a documentary shown about Community First Village Coalition regarding homelessness on July 29, 2023, at the Richmond Convention Center Bermuda Room.

Mayor Martinez announced the rotational art exhibition from NIAD Art Center in the Mayor's Office. Mayor Martinez also thanked the organizers of the Juneteenth Parade and Festival.

V. REPORT FROM THE REIMAGINING TASK FORCE - 3rd Tuesday (public comment allowed under Open Forum)
No report.

W. OPEN FORUM FOR PUBLIC COMMENT
(public comment on items that remain on the Consent Calendar or items not on the agenda - limited to 2 minutes unless otherwise specified - Back and forth dialogue with the Council is prohibited).

Harry Weiner invited everyone to the El Sobrante Stroll on Sunday, September 17, 2023.

Rick Perez gave comments regarding the need for police officer de-escalation and Lexipol training.
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Patricia Perez gave comments regarding the impact of the death of her grandson Pedie Perez.

James Foreman and Sasha Allen gave comments regarding the Castro encampment and being forced out and not being assisted appropriately.

John Haybrock and Linda Hemla gave comments regarding the importance of historic preservation.

Steve Bischoff gave comments regarding high fire danger areas and the need for additional funds to address them.

Amy Dunn gave comments regarding the need for an emergency evacuation plan in May Valley in the event of a wildfire.

Lori Hart stated that rules should reflect that vulgarity was not allowed.

X. CITY COUNCIL CONSENT CALENDAR
(All items placed under the Consent Calendar are considered to be routine and noncontroversial. These items will be enacted upon together with a motion and second, without discussion, of any member of the City Council, and each item shall be deemed to have received the action recommended.)
Motion by Councilmember Soheila Bana
Seconded by Councilmember Melvin Willis
To approve all items on the Consent Calenda with the exception of Item X.3.a (Co- sponsor the El Sobrante Stroll) and Item X.3.b (Recognize the Organizers of the Cinco de Mayo Parade and Festival).

Ayes (7): Councilmember Soheila Bana, Councilmember Claudia Jimenez, Councilmember Doria Robinson, Councilmember Melvin Willis, Councilmember Cesar Zepeda, Vice Mayor Gayle McLaughlin, and Mayor Eduardo Martinez Passed (7 to 0)

X.1 City Attorney's Office
X.1.a Amendments to the Legal Services Agreements with (1) Allen, Glaessner, Hazelwood & Werth LLP, (2) Orbach Huff & Henderson, LLP and (3) Liebert, Cassidy, Whitmore
APPROVE amendments to legal services agreements with (1) Allen, Glaessner, Hazelwood & Werth LLP increasing the compensation by an 219

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amount not to exceed $150,000; (2) Orbach Huff & Henderson, LLP increasing the compensation by an amount not to exceed $125,000; and (3) Liebert Cassidy Whitmore increasing the compensation by an amount not to exceed $250,000, and extending the terms of all agreements to June 30, 2024 – City Attorney’s Office (Dave Aleshire 510-620-6509).

X.1.b Agreements with iManage, LLC and O2 Cloudworks Company for Cloud- based Document Management
APPROVE agreements with (1) iManage, LLC. in an amount not to exceed $72,000, and (2) O2 Cloudworks Company in an amount not to exceed $14,100, for the purchase, installation, and maintenance of the cloud-based iManage Work 10 document management platform, with terms commencing July 1, 2023, and ending June 30, 2025, for a total project amount not to exceed $86,100 – City Attorney’s Office (Dave Aleshire 510-620-6509).

X.1.c Request Authority for the City to Settle Potential FLSA Claims APPROVE a settlement agreement in the amount up to $510,000; and AUTHORIZE the city manager to execute the settlement agreement on behalf of the City – City Attorney’s Office (Dave Aleshire/Nickie Mastay/Sharrone Taylor 510-620-6509).

X.2 City Clerk's Office
X.2.a Minutes of City Council Meetings
APPROVE the minutes of the May 16, 2023, regular meetings and the May 22 and 31, 2023, special meetings - City Clerk's Office (Pamela Christian 510-620-6513).

X.3 City Council
X.3.a Co-sponsor the El Sobrante Stroll
APPROVE co-sponsoring the annual El Sobrante Stroll by providing $2,000 for portable restrooms or procuring portable restrooms in the Richmond portion of the stroll, staffing for City booth and staging of public safety vehicles or equipment - Councilmember Soheila Bana (510- 620-6473). This item was continued from the June 6, 2023, meeting.

Councilmember Jimenez stated that there should be a better process to request funding for events. Funding could be used from the $100,000 220

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Special Event Subsidy budget and divided equally among districts. The request was for $2,000 for portable restrooms. Discussion ensued.

For FY 2024-25, the total cost of events, including staff time, etc. would be detailed and tracked.

Don Gosney and Jamin Pursell gave comments in person.

A motion was made to authorize $2,000 for the El Sobrante Stroll and that city staff return to the City Council with a policy for further allocations for events.

Motion by Vice Mayor Gayle McLaughlin
Seconded by Councilmember Melvin Willis

Ayes (4): Councilmember Soheila Bana, Councilmember Melvin Willis, Councilmember Cesar Zepeda, and Vice Mayor Gayle McLaughlin Noes (1): Councilmember Doria Robinson
Abstentions (2): Councilmember Claudia Jimenez and Mayor Eduardo Martinez
Passed

X.3.b Recognize the Organizers of the Cinco de Mayo Parade and Festival PROCLAMATION recognizing the 23rd Street Merchants Association and Peace & Unity for their commitment to organizing the Cinco de Mayo Festival and Parade - Mayor Eduardo Martinez (510-620-6503) and Councilmember Cesar Zepeda (510-620-6593).

Item moved to the June 27, 2023, meeting under Proclamations.

X.3.c Authorize the City Manager to negotiate an agreement for the acceptance of Brickyard Cove Road.

AUTHORIZE the city manager and her designees to negotiate agreement(s) with BCHOA1 and Boardwalk Marina that provides for their $300,000 contribution to the City’s pavement management program and the safety gate in exchange for the City’s concurrent acceptance of Brickyard Cove roadway improvements. The final form of the 221

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agreement(s) shall be brought back to City Council for consideration and approval - Councilmember Cesar Zepeda (510-620-6593).

X.4 Community Development
X.4.a California Automated Permit Processing (CalAPP) Grant ACCEPT and APPROPRIATE an $80,000 California Automated Permit Processing (CalAPP) grant from the California Energy Commission (CEC) to design and implement an automated permit process for Solar Energy projects; and AUTHORIZE the city manager or their designee to execute Grant Agreement – Community Development Department (Lina Velasco/Chris Castanchoa 510-620-6706).

X.4.b Legal Services Agreement with Burke, Williams & Sorensen, LLP APPROVE a Legal Services Agreement with Burke, Williams & Sorensen, LLP in the amount of $400,000, for a term ending June 30, 2026, to represent the City in real estate negotiations, including property disposition and/or leases to be paid for using deposits from negotiating parties and/or transaction proceeds – City Attorney’s Office/Community Development Department (Dave Aleshire 510-620-6509/Lina Velasco 510-620-6841).

X.4.c Third Amendment to the Legal Services Agreement with Telecom Law Firm for Telecommunications Matters – Corrections were made to this item – see details under Agenda Review.

APPROVE a third amendment to the legal services agreement with the Telecom Law Firm for representation of the City concerning wireless communications matters, including assistance with review of wireless and wired siting applications, to increase the contract amount by 600,000, for a total not-to-exceed amount of $1,200,000 (with funds for payment generated from fees from the wireless applications and/or from revenue collected from the leasing of City-owned property by wireless carriers) – Community Development Department/City Attorney’s Office (Lina Velasco 510-620-6706/Shannon Moore 510-620-6509).

The contract amount was corrected from $600,000 to $200,000 for a total amount from $1,200,000 to $800,000.

X.4.d Contract Amendment with Olivers Towing to Tow and Demolish Recreational Vehicles (RVs) at the Castro Encampment
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APPROVE a contract with Oliver’s Tow, Inc. in the amount of $50,000, with a term from June 20, 2023, through June 30, 2025, to support the removal and dismantling of Recreational Vehicles relinquished at the Castro Encampment by those placed in housing – Community Development Department (Lina Velasco/Jesus Morales 510-620-6649).

X.4.e Cooperation Agreement with Contra Costa County for the Community Development Block Grant (CDBG), Emergency Solutions Grant (ESG), and HOME Investment Partnerships Act (HOME) Programs
APPROVE the City of Richmond's continued participation in the Cooperation Agreement with Contra Costa County for the next three-year qualification period for Fiscal Years 2024 – 2026, for the Community Development Block Grant (CDBG), Emergency Solutions Grant (ESG), and HOME Investment Partnerships Act (HOME) programs – Community Development Department (Lina Velasco/Jesus M. Morales 510-620-6706).

X.5 Economic Development
X.5.a John F. Kennedy Park - Conway and Takata-Vasquez Sculpture Contract ACCEPT the Richmond Arts and Culture Commission (RACC) and Recreation and Parks Commission (RPC) joint recommendation to commission a large-scale, permanently-placed sculpture within John F.

Kennedy Park; and APPROVE a contract in the amount of $100,000 with Tiffany Conway and Ari Takata-Vasquez to build the large-scale sculpture, with a term from July 1, 2023, through December 29, 2024 – Economic Development Department (Winifred Day 510-620-6952).

X.6 Finance Department
X.6.a Third Amendment to the Contract with Via Actuarial Services Formerly Known as Van Iwaarden Associates For Actuarial Services APPROVE the third amendment to the contract with VIA Actuarial Services, formerly known as Van Iwaarden Associates, for actuarial services necessary for retiree healthcare plan and pension fund management, increasing the contract amount by $46,500, for a total not- to-exceed amount of $145,000, and extending the contact term through June 30, 2024 – Finance Department (Nickie Mastay/Mubeen Qader 510- 412-2077).

X.6.b Fiscal Year 2022-2023 and 2023-2024 Annual Appropriations Limit 223

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ADOPT a resolution approving the Fiscal Year 2023-2024 and adjusted Fiscal Year 2022-2023 appropriations limits for the City of Richmond pursuant to Article XIIIB of the Constitution of the State of California – Finance Department (Nickie Mastay/Mubeen Qader 510-412-2077).

Adopted Resolution No. 53-23.

X.7 Human Resources
X.7.a Resolution adopting the ratified contract amendment between the City and IFPTE Local 21 Executive Management
ADOPT a resolution approving the ratified contract amendment between the IFPTE Local 21 Executive Management Bargaining Unit, providing for four agreed upon compensation enhancements to the parties’ Memorandum of Understanding, and authorization of implementation of the Segal Classification and Compensation Study for IFPTE Local 21 Executive Management Bargaining Unit – Human Resources Department (Nickie Mastay/ Sharrone Taylor 510-620-6602).

Adopted Resolution No. 54-23.

X.8 Library and Community Services
X.8.a Contract with Santa Barbara Transportation Corp for Summer Camp Excursions
APPROVE a contract with Santa Barbara Transportation Corp in an amount not to exceed $30,000, to provide bus transportation services to the City of Richmond Community Services-Recreation for the 2023 summer camp excursions, for a term beginning July 1, 2023, and ending on December 31, 2023 – Community Services Department (LaShonda White 510-620-6512/Ranjana Maharaj 510-620-6972/Troy Porter 510- 621-1056).

X.8.b Environmental and Community Investment Agreement (ECIA) Fiscal Year 2023-24 Competitive Grant Award Recommendations
ACCEPT a recommendation from the Environmental & Community Investment Agreement (ECIA) Grant Review Committee for Fiscal Year 2023-2024 grant awards to 10 organizations in an amount not to exceed $225,000; and ADOPT a resolution approving the grant awards and authorizing the city manager to negotiate and execute Grant Service 224

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Agreements with approved grantees – City Manager’s Office (LaShonda White/Patrick Seals/Shane Johnson 510-620-6512).

Adopted Resolution No. 55-23.

X.8.c Fiscal Year 2023-2024 Richmond Fund for Children and Youth Grant Awardee Recommendation
ACCEPT a recommendation from the Richmond Fund for Children and Youth Oversight Board for Fiscal Year 2023-2024 to award 19 grants in an amount not to exceed $1,462,292; and ADOPT a resolution approving the grant awards and authorizing the city manager or their designee to negotiate and execute Grant Service Agreements with the approved grantees – Community Services Department (LaShonda White/Patrick Seals 510-620-6512).

Adopted Resolution No 56-23.

X.8.d Richmond Fund for Children and Youth Fiscal Year 22-23 Grant Renewals ADOPT a resolution approving the renewal of 19 Richmond Fund for Children and Youth (RFCY) grants to youth-serving public and nonprofit organizations in a total amount not to exceed $1,434,317, from July 1, 2023, through June 30, 2024; and AUTHORIZE the city manager or their designee to negotiate and execute grant service agreements, and any extensions, with approved grantees – Community Services Department (LaShonda White/Patrick Seals 510-620-6512).

Adopted Resolution No. 57-23.

X.9 Mayor's Office
X.9.a Environmental Community Investment Agreement Transportation Oversight Committee Appointment
APPOINT Steven Michael Birnbaum to the Environmental Community Investment Agreement Transportation Oversight Committee. Term expires July 25, 2026 - Mayor’s Office (Mayor Eduardo Martinez 510-620-6502).

X.9.b Richmond Youth Council Application
APPOINT Fernando Gael Guzaman Arredondo to the Richmond Youth Council. Term expires October 1, 2024 - Mayor’s Office (Mayor Eduardo Martinez 510-620-6502).
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X.9.c Richmond-Shimada Friendship Commission Appointment REAPPOINT Maryann Maslan Jacobson to the Richmond-Shimada Friendship Commission for a second term. Term expires December 31, 2025 - Mayor’s Office (Mayor Eduardo Martinez 510-620-6502).

X.10 Police Department
X.10.a Three-Year Sole-Source Contract with Lexipol for Law Enforcement Policy and Training Bulletin Tracking
APPROVE a sole-source contract in an amount not to exceed $45,000, which includes a $3,318.96 contingency, with Lexipol, LLC for law enforcement policy and training bulletin tracking, for the term January 1, 2023, through December 31, 2026 – Police Department (Chief Bisa French 510-621-1802).

X.10.b Proposed Agreements for Pre-employment Medical Screening with The Permanente Medical Group, Inc., Occu-Med, and DSI Medical Services Inc.

APPROVE three contracts, each for a three-year term beginning June 1, 2023 and ending June 30, 2026, with (1) The Permanente Medical Group, Inc. for a payment limit not to exceed $75,000, (2) Occu-Med for a payment limit not to exceed $75,000, and (3) DSI Medical Services, Inc. for a payment limit not to exceed $30,000, to provide pre-employment medical screening for sworn and non-sworn Police Department applicants, for a total program cost not to exceed $180,000 – Police Department (Chief Bisa French 510-621-1802).

X.10.c Sole-Source Contract with Community Violence Solutions (CVS) to Provide Counseling and Emergency Shelter Services to Victims of Violence
APPROVE a three-year sole source contract with Community Violence Solutions (CVS) for counseling and emergency shelter services to victims of violence, in an amount not to exceed $180,000, over the retroactive 226

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contract term starting January 1, 2023, and expiring December 31, 2025 – Police Department (Chief Bisa French 510-621-1802).

X.10.d Sole-Source Contract with Public Safety Family Counseling Group Inc. (PSG).

APPROVE the revised sole source contract for services with Public Safety Family Counseling Group, Inc. to assist police department staff in dealing with critical incidents and the mental health challenges involved with the police profession, for the period October 1, 2022, to June 30, 2026, in an amount not to exceed $460,000 – Police Department (Chief Bisa French 510-621-1802).

X.10.e First Contract Amendment with Richmond Rod and Gun Club for Use of their Facility Rental
AUTHORIZE and APPROVE a first contract amendment with Richmond Rod and Gun Club to increase the compensation by $40,000, for a total contract amount not to exceed $75,000 – Police Department (Chief Bisa French 510-621-1802).

X.11 Public Works
X.11.a Contract with International Fire Equipment Company, Inc.

APPROVE a contract with International Fire Equipment Company, Inc. to provide fire extinguisher, fire suppression system, and fire sprinkler testing and repair services in City-owned buildings, in an amount not to exceed $100,000 over a three-year period, with a term beginning July 1, 2023, and ending June 30, 2026, with an option to extend an additional two-years, for a total amount not to exceed $70,000 for the additional two- year period – Public Works Department (Daniel Chavarria 510-620- 5478/Carl Capistrano 510-620-6896).

X.11.b Contract Amendments with three firms: Swinerton Management and Consultants, Ghirardelli Associates, and Mack5
APPROVE on-call professional construction management services contract amendments with three firms: Swinerton Management and Consultants, Ghirardelli Associates, and Mack5, to extend their contract terms from July 1, 2023, to June 30, 2025, for a total of five years in accordance with City policies, and increase their contract capacity in the amount of $600,000 per firm, for a total not-to-exceed amount of 227

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$1,500,000 for each firm, for a variety of capital projects, including federal construction management-funded projects; and AUTHORIZE the city manager or designee to execute the amendments – Public Works Department (Daniel Chavarria 510-620-5478/Robert Armijo 510-620- 5477).

Adopted Resolution No. 57-23a.

X.11.c Engineer’s Report for Fiscal Year 2023-24 for the Hilltop Landscape Maintenance District
ADOPT a resolution approving the Engineer’s Report for Fiscal Year (FY) 2023-2024 for the Hilltop Landscape Maintenance District (“HLMD”), declaring the City Council’s intention to increase the annual assessment in the HLMD, and announcing a public hearing about the proposed increased assessment on July 11, 2023, at 6:30 PM in the City Council Chambers at 440 Civic Center Plaza in the City of Richmond – Public Works Department (Daniel Chavarria 510-620-5478/Greg Hardesty 510-620- 6920).

Adopted Resolution No. 58-23.

X.11.d Engineer’s Report for Fiscal Year 2023-2024 for the Marina Bay Landscape and Lighting Maintenance District
ADOPT a resolution approving the Engineer’s Report for Fiscal Year 2023-2024 for the Marina Bay Landscaping and Lighting Maintenance District, declaring the City Council’s intention to increase the annual assessment in the Marina Bay Landscaping and Lighting Maintenance District, and setting a public hearing about the proposed increased assessment on July 11, 2023, at 6:30 PM in City Council Chambers at 440 Civic Center Plaza in the City of Richmond – Public Works Department (Daniel Chavarria 620-5478/ Greg Hardesty 620-6920).

Adopted Resolution No. 59-23.

X.11.e Contract with First Alarm
APPROVE a contract with First Alarm for intrusion and fire alarm maintenance and monitoring services for City buildings, in an amount not- to-exceed $450,000, over a three-year period beginning July 1, 2023, and ending June 30, 2026, with an option to extend an additional two years, in a total amount not-to-exceed $300,000 for the additional two-year period – 228

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Public Works Department (Daniel Chavarria 510-620-5478/Carl Capistrano 510-620-6896).

X.11.f Emergency Earth Slope Stabilization of Drainage Area Adjacent to Santa Rita Road Near 2929 Salvino Court
APPROVE an emergency slope stabilization contract with Bay Hawk, Inc., in an amount not to exceed $60,000, for work that has already been completed – Public Works Department (Daniel Chavarria 510-620- 6300/Robert Armijo 510-620-5477).

Y. BUDGET SESSION
Y.1 ADOPT Fiscal Year (FY) 2023-2024 Proposed Operating Budget and Fiscal Year 2023-2024 through 2027-2028 Capital Improvement Projects (CIP) Program Budget.

ADOPT resolutions approving: (1) Fiscal Year (FY) 2023-2024 Annual Operating Budget, and (2) Fiscal Years 2023-2024 to 2027-2028 Five-Year Capital Improvement Plan Budget – City Manager’s Office/Finance Department (Shasa Curl 510-620-6512/ Nickie Mastay 510-620-6609/ Mubeen Qader 510-412-2077).

City Manager Shasa Curl, Revenue Manager Antonio Banuelos, and Public Works Director Daniel Chavarria presented a PowerPoint which highlighted the following: Draft General Fund Revenues; General Fund Expenditure Assumptions; General Fund Operating Transfers Out; General Fund Additional Appropriations. Non-General Fund Revenue; Non-General Fund Expenditure; Major Capital Improvement Projects; Proposed Project Timeline: Santa Rita Road; Traffic Calming Program Timeline; Fleet Budget Analysis. Discussion ensued. Current filled position report vacancy report will be given via e-mail.

Vicky Winston gave comments.

The city council made the following recommendations: Develop a process for adding new items to the budget, an equitable parking plan, and an end date for public safety overtime; ensure that funds are used where they were allocated; establish a grant department; establish a community crisis response program; provide more funding for street calming measures, more soccer fields, and an additional employee at Macdonald senior center; only ticket arterials to begin with the street sweeping program; look for funds for a future hospital track,. AB 617 for air monitoring, funding additional code enforcement officers; climate resiliency project gap in funding to fulfill three projects, i.e., Booker T. Anderson Community Center for $300,000 repairing Santa Rita Road for $650,000, electric 229

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vehicle fleet plan for $250,000; provide information on which projects have budget gaps; and update rules on council requests for funding projects.

A motion was made by Vice Mayor McLaughlin, seconded by Councilmember Willis to approve the recommended action.

A substitute motion was made by Mayor Martinez, seconded by Councilmember Jimenez to approve the recommended action and take $1.2 million from the Climate Resiliency Contingency Fund and apply $650,000 for Santa Rita Road, $300,000 for Booker T. Anderson Community Center, and $250,000 to work on the plan for electric vehicles. Clarification was given that only $800,000 was available. If there were other buckets of funding, they could also be used. Mayor Martinez removed the $250,000 allocation for electric vehicles from his motion and stated that $1.5 million of ARPA funding for HV AC system improvements and the Booker T. Anderson Center improvements could be prioritized using those funds. Funding for the Wildfire Safety Plan could either come from Risk Management or from unspent funds at the end of the fiscal year.

Councilmember Robinson offered a friendly amendment that the matter to allocate $500,00 for wildfire safety come before the city council for discussion at a subsequent council meeting with clear detailed line items of what the budget would be used for. Funds could be allocated for wildfire safety during the Q1 process. And that funds were allocated to the Santa Rita Road project to cover funding gaps and to any other current in progress projects that also had funding gaps. The friendly amendment was accepted. Councilmember Jimenez offered a friendly amendment that for Fiscal Year 23-24 $7.3 million and the $3.4 million carry forward from Fiscal Year 22-23 for a total of $10.75 million was allocated for fleet vehicles. Councilmember Jimenez's friendly amendment was not accepted.

City Manager Curl requested city council direction and suggested that the matter to allocate funds for wildfire safety come back to the city council at the July 11th City Council meeting to allow the public works department and fire department to work on a plan to recommend to the city council for consideration.

Councilmember Robinson adjusted her friendly amendment that staff return to the July 11, 2023, city council meeting to discuss and identify the funding source for the $500,000 fire safety plan.

The remaining $150,000 in the Climate Resiliency Contingency Fund would be divided equally between built environment and wildfire safety. 230

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The adjusted friendly amendment was accepted and tsubstitute motion was passed by the unanimous vote of the City Council.

Adopted Resolution No. 60-23 - Fiscal Year 2023-2024 Annual Operating Budget.

Adopted Resolution No. 61-23 - Fiscal Years 2023-2024 to 2027-2028 Five-Year Capital Improvement Plan Budget.
(At 11 p.m. a motion made by Councilmember Zepeda, seconded by Vice Mayor McLaughlin, to extend the meeting until 11:30 p.m., passed by the unanimous vote of the City Council).

Substitute motion
Motion by Mayor Eduardo Martinez
Seconded by Councilmember Claudia Jimenez

Ayes (7): Councilmember Soheila Bana, Councilmember Claudia Jimenez, Councilmember Doria Robinson, Councilmember Melvin Willis, Councilmember Cesar Zepeda, Vice Mayor Gayle McLaughlin, and Mayor Eduardo Martinez Passed (7 to 0)

Z. NEW BUSINESS
Z.1 Homekey 3 Joint Application for a Permanent Supportive Housing Project ADOPT a resolution authorizing a joint application to and participation in the Homekey Program with 425 Civic Center LP, to acquire and convert the Motel 6 at 425 24th Street, into a 50-unit permanent supportive housing development; DIRECT staff to seek additional funding for the Project; ADOPT a resolution authorizing the issuance of a general fund loan to the affordable housing nexus fund in an amount not to exceed $4,900,000 to support the Project contingent upon receiving a Homekey grant award from the State; and AUTHORIZE the city manager or her designee to execute the necessary agreements to implement the Project – Community Development Department (Lina Velasco/Jesus Morales 510- 620-6649).
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Housing Manager Jesus Morales presented a PowerPoint, which highlighted the following: Who is experiencing homelessness; Homelessness Strategic Plan and Goals; Homekey Program; Timeline for Homekey Applications; Section 205 Maximum Grant amounts and Capital Funding Match; Section 206 Operating Awards and Match; Proposed Project Site; Project Partners; Novin Development Corporation; Insight Housing; Renderings and Design; Neighborhood Amenities; and Pros and Cons. David Rosen of Rosen and Associates gave an overview of the budget and cost of the project. Discussion ensued.
(11:30 p.m. - A motion by Vice Mayor McLaughlin, seconded by Councilmember Jimenez, suspended the rules to complete Item Z.1. and Item X.3.a., passed by the unanimous vote of the City Council).

A motion was made by Vice Mayor Gayle McLaughlin, seconded by Mayor Eduardo Martinez to approve the item and adopt the resolutions as stated in the recommended action, and to work with the developer to lower the city's financial contribution and also execute a ground lease such that the lease was provided to the developer for one dollar a year, and that the City received an annual report from the developer, property manager, service provider, or a combination of all in order to stay abreast of the project. Possible sources of funding to lower the city’s contribution could be from HUD grants, Measure X grants and utilization of the Encampment Resolution Grant. Councilmember Jimenez offered a friendly amendment to direct staff to execute a Memorandum of Understanding with the county for more unhoused services. The friendly amendment was accepted, and Mayor Martinez called for the question. The motion was approved by the unanimous vote of the City Council.

Motion by Vice Mayor Gayle McLaughlin
Seconded by Mayor Eduardo Martinez

Ayes (7): Councilmember Soheila Bana, Councilmember Claudia Jimenez, Councilmember Doria Robinson, Councilmember Melvin Willis, Councilmember Cesar Zepeda, Vice Mayor Gayle McLaughlin, and Mayor Eduardo Martinez Passed (7 to 0)

Z.2 Approval of Fees for a Revised Master Fee Schedule
ADOPT a resolution adjusting the dollar amount for current fees except for Recreation fees which will remain as is; and PROVIDE DIRECTION to City staff 232

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on how to proceed with an analysis of Recreation rental fees. Staff will return in first half of Fiscal Year 2023-2024 to review the analysis and make recommendations regarding new proposed Recreation fees – Finance Department (Mubeen Qader/Antonio Banuelos 510-620-6741).

Item continued to the June 27, 2023, City Council meeting.

AA. ADJOURNMENT
There being no further business, the meeting adjourned at 12:55 a.m., to meet again on June 27, 2023.

Clerk of the City of Richmond Mayor

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RICHMOND, CALIFORNIA,

June 27, 2023, 4:00 p.m.

Community Services Building
440 Civic Center Plaza
Richmond, CA 94804

_____________________________________________________________________

A. OPEN SESSION TO HEAR PUBLIC COMMENT BEFORE CLOSED SESSION The Richmond City Council Open Session was called to order at 4:00 p.m. by Mayor Eduardo Martinez.

B. ROLL CALL

Present: Councilmembers Soheila Bana, Claudia Jimenez, Doria Robinson, Melvin Willis, Cesar Zepeda, Vice Mayor Gayle McLaughlin, and Mayor Eduardo Martinez.

Absent: None.

C. CLOSED SESSION
C.1 PUBLIC EMPLOYEE PERFORMANCE EV ALUATION (Government Code Section 54957)
• Title: City Manager
C.2 CONFERENCE WITH LABOR NEGOTIATORS (Government Code
Section 54957.6)
• Agency Representatives: Sharrone Taylor and Jack Hughes Employee organizations:

1. SEIU Local 1021 Full Time Unit and Part Time Unit

2. IFPTE Local 21 Mid-Level Management Unit and Executive Management Units

3. Richmond Police Officers Association RPOA

4. Richmond Police Management Association RPMA

5. IAFF Local 188

6. Richmond Fire Management Association RFMA
C.3 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (initiation of litigation pursuant to paragraph (4) of Subdivision (d) of Government Code Section 54956.9)
• Three Cases
C.4 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (paragraph (1) of Subdivision [d] of Government Code Section 54956.9) • North Coast Rivers Alliance et al./Point Molate Alliance et al. v. City of Richmond
• Richmond Shoreline Alliance v. City of Richmond

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D. PUBLIC COMMENT BEFORE CLOSED SESSION
None.

E. ADJOURN TO CLOSED SESSION
The Open Session adjourned to Closed Session at 4:02 p.m. Closed Session adjourned at 6:37 p.m.

F. JOINT SPECIAL MEETING OF THE RICHMOND HOUSING AUTHORITY /

RICHMOND CITY COUNCIL
The Joint Special Meeting of the Richmond Housing Authority/Richmond City Council was called to order at 6:38 p.m. by Chair/Mayor Eduardo Martinez.

G. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance to the Flag was led by Chair/Mayor Eduardo Martinez.

H. ROLL CALL

Present: Commissioners/Councilmembers Soheila Bana, Claudia Jimenez, Doria Robinson, Melvin Willis, Cesar Zepeda, Vice Chair/Vice Mayor Gayle McLaughlin Chair/Mayor Eduardo Martinez, and Tenant Commission Jaycine Scott. Absent: None.

I. STATEMENT OF CONFLICT OF INTEREST
None.

J. REPORT FROM THE EXECUTIVE DIRECTOR
Interim Housing Authority Director Gabino Arredondo announced that there was a celebration scheduled on June 29, 2023, at 11:00 a.m. for the opening of Hacienda.

K. AGENDA REVIEW
Chair/Mayor Martinez requested the city attorney's input on how the vote for L.1 should be taken up considering that some portions of the action pertained to City Council and others to the Housing Authority. City Attorney Dave Aleshire advised that Council could take each action up in separate motions.

L. JOINT RICHMOND HOUSING AUTHORITY / RICHMOND CITY COUNCIL

BUDGET SESSION
L.1 Annual Review and Adoption of Financial Policies for Fiscal Year 2022-23 and Fiscal Year 2023-24 (Cash Reserve, OPEB Funding, Pension Funding, RHA – City Administrative Services Agreement)
REVIEW and ADOPT resolutions for the Cash Reserve Policy, OPEB Funding Policy, Pension Funding Policy, and Richmond Housing Authority/City of Richmond agreement, and resolutions for Fiscal Year 2022-2023 and Fiscal Year 2023-2024 – Finance Department (Nickie Mastay 510-620-6609/Mubeen Qader 510-412-2077/Gabino Arredondo 510-621-1300).

City Manager Shasa Curl introduced the item. Ms. Curl, Deputy Finance Director Mubeen Qader, Interim Housing Authority Director Gabino Arredondo, and Deputy City Manager Nickie Mastay presented a PowerPoint highlighting the following: Introduction; Policies Updates after Five-Year Financial Forecast and Budget; City's Response to State Corrective Action Plan (4 of 11 Recommendations); State Auditor's Recommendation 8, Richmond Housing Authority (RHA)-City Agreement; RHA-City Agreement Highlights; State Auditor's Recommendation 1, Cash Reserve Policy; Cash Reserve Policy - GFOA Guidelines; Cash Reserve Policy Five-Year Financial Forecast; Cash Reserve 235

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Policy Recommendation; State Auditor Recommendation 4, Retirement-Related Costs (Pension Funding); Pension Funding Background; Pension Funding Policy Recommendation; State Auditor's Recommendation 5, Other Post-Employment Benefits (OPEB); OPEB Funding Background; OPEB Funding Policy Recommendation; and Next Steps.

Discussion ensued. The Commission/Council requested clarification on who was voting on the Housing Authority portion of the item, who was voting on the City Council portion of the item and how the items in the recommended action should be taken up. Chair/Mayor Martinez decided to take action on each portion of the recommended action in separate votes with the Council items going forward first and the Richmond Housing Authority item last.

Discussion on the Cash Reserve Policy recommendation ensued. The Council requested that staff provide a list of cities that have fifty percent cash reserve.

Further discussion ensued. Mayor Martinez asked for public comment; there were no public speakers.

A motion was made by Councilmember Jimenez, seconded by Mayor Martinez to adopt a resolution approving a Cash Reserve Policy which has a floor of 17 percent to 22 percent.

A substitute motion was made by Vice Mayor McLaughlin, seconded by Councilmember Bana to adopt a resolution making the specific number for the Cash Reserve Policy 21 percent.

The substitute motion passed by the following vote: Ayes: Councilmembers Soheila Bana, Doria Robinson, Melvin Willis, Cesar Zepeda, and Vice Mayor Gayle McLaughlin. Noes: Mayor Eduardo Martinez. Abstentions:

Councilmember Claudia Jimenez. Absent: None.

Adopted Resolution No. 64-23

Discussion on the Pension Funding Policy ensued.

A motion was made by Councilmember Bana, seconded by Councilmember Willis to adopt the resolution recommended by staff regarding the Pension Funding Policy.

A substitute motion was made by Councilmember Jimenez, seconded by Mayor Martinez to adopt a resolution approving contributions of 10 percent of each year- end operating surplus in the General Fund in excess of City's Cash Reserve Policy into the 115 trust and also to direct staff to present to council a comparison analysis of the benefits of paying funds to CalPERS directly versus putting money in the 115 trust.

The substitute motion passed by the following vote: Ayes: Councilmembers Claudia Jimenez, Doria Robinson, Melvin Willis, Cesar Zepeda, Vice Mayor Gayle McLaughlin, and Mayor Eduardo Martinez. Noes: Councilmembers Soheila Bana. Abstentions: None. Absent: None.

Adopted Resolution No. 66-23

Discussion ensued regarding the Other Post-Employment Benefit (OPEB) Funding Policy.
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A motion was made by Councilmember Willis, seconded by Councilmember Bana to adopt the resolution recommended by staff regarding the OPEB Funding Policy.

A substitute motion was made by Councilmember Jimenez, seconded by Mayor Martinez to direct staff to conduct analysis on what contributing the ADC minus the pay-as-you-go costs into the trusts would look like in a five-year forecast prior to approving the action and to approve contributions of 10 percent of each year end operating surplus into general fund in excess of cash reserve policy into the trusts.

The substitute motion failed by the following vote: Ayes: Councilmember Claudia Jimenez and Mayor Eduardo Martinez. Noes: Councilmembers Soheila Bana and Cesar Zepeda. Abstentions: Councilmembers Doria Robinson, Melvin Willis, and Vice Mayor Gayle McLaughlin. Absent: None.

Councilmember Jimenez offered a friendly amendment to the original motion that staff bring back their analysis on the forecasted amount of what will be paid each year. Councilmembers Willis and Bana accepted the friendly amendment.

The original motion passed by the following vote: Ayes: Councilmembers Soheila Bana, Claudia Jimenez, Doria Robinson, Melvin Willis, Cesar Zepeda, Vice Mayor Gayle McLaughlin, and Mayor Eduardo Martinez. Noes: None.

Abstentions: None. Absent: None.

Adopted Resolution No. 65-23

Discussion ensued regarding the cooperative agreement between the Richmond Housing Authority and the City of Richmond. The Council decided to take two separate votes for the same item. One vote on the recommendation would be taken by the City Council and the other vote would be taken by the Richmond Housing Authority Board of Commissioners.

A motion was made by Councilmember Zepeda, seconded by Councilmember Bana to approve the staff recommendation regarding the cooperative agreement between the Richmond Housing Authority and the City of Richmond.

The motion passed by the following vote: Ayes: Councilmembers Soheila Bana, Claudia Jimenez, Doria Robinson, Melvin Willis, Cesar Zepeda, Vice Mayor Gayle McLaughlin, and Mayor Eduardo Martinez. Noes: None. Abstentions:

None. Absent: None.

A motion was made by Commissioner Zepeda, seconded by Commissioner Bana to approve the staff recommendation regarding the cooperative agreement between the Richmond Housing Authority and the City of Richmond.

The motion passed by the following vote: Ayes: Commissioners Soheila Bana, Claudia Jimenez, Doria Robinson, Melvin Willis, Cesar Zepeda, Vice Chair Gayle McLaughlin, Chair Eduardo Martinez, and Tenant Commissioner Jaycine Scott.

Noes: None. Abstentions: None. Absent: None.

M. ADJOURNMENT
There being no further business, the meeting adjourned at 8:59 p.m.

N. REGULAR MEETING OF THE RICHMOND CITY COUNCIL
The Regular Meeting of the Richmond City Council scheduled for 6:30 p.m. was called to order at 9:00 p.m. by Mayor Eduardo Martinez.

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O. ROLL CALL

Present: Councilmembers Soheila Bana, Claudia Jimenez, Doria Robinson, Melvin Willis, Cesar Zepeda, Vice Mayor Gayle McLaughlin, and Mayor Eduardo Martinez

Absent: None.

P. STATEMENT OF CONFLICT OF INTEREST
None.

Q. AGENDA REVIEW
Items V .1 (Recognize the Organizers of the Cinco de Mayo Parade and Festival) and V .2 (Recognition of Dr. Carol Weyland Conner’ s legacy and service to the City of Richmond) were moved to be heard immediately after agenda review. Item Y.2 (EBMUD Presentation) was moved up to be heard before Y.1 (Approval of Fees for a Revised Master Fee Schedule) and after the approval of the consent calendar.

R. REPORT FROM THE CITY ATTORNEY OF FINAL DECISIONS MADE

DURING CLOSED SESSION
C.1 PUBLIC EMPLOYEE PERFORMANCE EV ALUATION (Government Code Section 54957)
• Title: City Manager
Discussed. The matter was continued to the July 11, 2023, meeting. No reportable action.

C.2 CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6)
• Agency Representatives: Sharrone Taylor and Jack Hughes Employee organizations:

1. SEIU Local 1021 Full Time Unit and Part Time Unit

2. IFPTE Local 21 Mid-Level Management Unit and Executive Management Units

3. Richmond Police Officers Association RPOA

4. Richmond Police Management Association RPMA

5. IAFF Local 188

6. Richmond Fire Management Association RFMA
Status report given. No reportable action.

C.3 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (initiation of litigation pursuant to paragraph (4) of Subdivision (d) of Government Code Section 54956.9)
• Three Cases
One matter discussed. No reportable action.

C.4 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (paragraph (1) of Subdivision [d] of Government Code Section 54956.9) • North Coast Rivers Alliance et al./Point Molate Alliance et al. v. City of Richmond
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• Richmond Shoreline Alliance v. City of Richmond
Not discussed.

S. REPORT FROM THE CITY MANAGER (public comment allowed under Open Forum)
City Manager Shasa Curl gave an update on recent events:
• Fiscal Year 2023-2024 Budget Adoption
• West County Mayor’s and Supervisors Monthly Meeting held June 22, 2023 • Richmond Promise Board of Directors Meeting held June 22, 2023 Ms. Curl also announced upcoming events:
• 3rd of July Celebration at the Richmond Marina Bay Parkway from 5:00 p.m. - 10:00 p.m.
• Pajama Story Time on July 10 and August 7, 2023, from 6:00 PM - 6:45 p.m. at the West Side Branch Library located at 135 Washington Avenue. • Taste of Richmond on July 15, 2023, from 11:00 a.m. to 4:00 p.m. at 450 Civic Center Plaza.
• AARP Smart Driver Refresher Course on July 11, 2023, from 9:00 AM - 1:30 PM at the Annex Senior Center located at 5801 Huntington Avenue.

T. REPORTS OF OFFICERS: REFERRALS TO STAFF, AND GENERAL REPORTS (INCLUDING AB 1234 REPORTS)(limited to two minutes per Councilmember) (public comments allowed under Open Forum)
Councilmember Bana reported that successful efforts were made with the West Contra Costa County School District to open playgrounds and facilities to the public after school hours.

Councilmember Robinson reported she attended the June 22, 2023, kick off of Thrive Thursdays. She announced that moving forward, the free event would take place every Thursday from 6:30 p.m. to 8:00 p.m. at MLK Park and would include different activities and services such as free Zumba, blood pressure checks/medicine, Covid-19 testing, walks with doctors, etc.

Councilmember Zepeda acknowledged the restaurant Anaviv and urged the community to support our small businesses. Councilmember Zepeda also reported that he would be hosting book readings during the month of July on Saturdays at 5:00 p.m. in different parts of the community.

Councilmember Jimenez thanked members of the Recreation and Parks Commission for organizing Ride to Bike events in the District 6. Councilmember also announced that there would be more events to come in September and would be providing more information in the near future.

Councilmember Willis thanked the Public Works Department for its work on the Wendell Park sprinkler system. Councilmember Willis also thanked the Rent Program for meeting with a group of seniors to answer questions regarding tenant rights in Richmond in addition to providing information on local/regional laws and services available to them.

Vice Mayor McLaughlin thanked the Neighbors of Laurel Park for sharing their public safety concerns at a Zoom meeting that she, along with Crime Prevention Manager Michelle Milan, and Police Sergeant Lamos attended. Vice Mayor McLaughlin announced the following upcoming events: July 3rd Fireworks in Marina Bay Park; Taste 239

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of Richmond on July 15th; and the Community First Village documentary viewing on July 29th from 2:00 p.m. to 4:00 p.m. in the Richmond Auditorium Bermuda Room.

Mayor Martinez announced that there would be a parade and barbeque in North Richmond on July 4, 2023, at Fred Jackson Way.

U. CRIME REPORT FROM POLICE CHIEF - 4th Tuesday (public comment allowed under Open Forum)
Police Chief Bisa French provided a brief report on crime trends and other items the Richmond Police Department (RPD) was working on.

Crime trends during the month of May 24-June 21, 2023: 1 homicide - shooting occurred on June 3rd, suspect arrested; 77 aggravated assaults, 26 robberies, 9 sexual assaults, 26 burglaries, 123 thefts,103 stolen vehicles, and 6 arsons; 290 vehicles were towed; responded to 136 vehicle collisions; conducted 12 DUI investigations; and recovered 18 firearms.

Chief French also provided the following highlights:

On May 30th an RPD officer was aware of a vehicle that was in a pursuit with Contra Costa County Deputies. An RPD officer later saw the vehicle driving westbound on MacDonald Avenue. The occupants tried to flee on foot, however, the officer was able to stop and safely detain the driver. A search of the vehicle uncovered three loaded firearms and the driver was found to have three warrants for his arrest. It was later learned that the suspect and his passengers had robbed a family in San Francisco earlier in the evening at gunpoint.

On June 1st, detectives were able to get charges filed against an adult male for unlawful sexual intercourse with a minor. This case involved a 14 year old middle school student and an adult male who were seen engaging in sexual activity in a vehicle.

On June 8th, officers responded to the Wells Fargo at 4300 MacDonald Avenue for armed bank robbery. An alert sergeant was driving around the area and located the suspect who matched the description given by the teller. The suspect was stopped, detained, and positively identified as the bank robber.

On June 21st members of RPD participated in the law enforcement Torch Run for the Special Olympics as part of a fundraising event.

Chief French also reported that the RPD hired one new dispatcher and three job offers were extended to police officer trainees. Chief French report that following the new hires, there was 26 police vacancies and 19 professional staff vacancies. She noted that a total of 25 employees were hired this year, and was hoping to hire a total of 50 new employees by the end of 2023.

Chief French also reported the following to come over the summer: Relaunch of Youth Explorers program; Start of a mobile police department program where officers visit different districts to provide resident outreach; and Restart of the Community Safety Academy.

Chief French made a correction to a number she provided in her report on May 23, 2023, regarding CCTV cameras. She noted that RPD would receive 40 CCTV cameras not 44 as previously reported.

V. COMMENDATIONS, PRESENTATIONS, AND PROCLAMATIONS
V. 1 Recognize the Organizers of the Cinco de Mayo Parade and Festival PROCLAMATION recognizing the 23
rd Street Merchants Association and Peace
& Unity for their commitment to organizing the Cinco de Mayo Festival and 240

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Parade - Mayor Eduardo Martinez (510-620-6503) and Councilmember Cesar Zepeda (510-620-6593). This item was continued from the June 20, 2023, meeting.

Councilmember Zepeda and Mayor Martinez introduced the item. Mayor Martinez and Councilmember Zepeda read into the record the proclamations highlighting the efforts of the Cinco de Mayo Festival and Parade organizers.

Rocio Martinez, Oscar Garcia, Gonzalo Ochoa, and John Marquez gave comments expressing gratitude for the experience and recognition.

V. 2 Recognition of Dr. Carol Weyland Conner’s legacy and service to the City of Richmond
PROCLAMATION recognizing Dr. Carol Weyland Conner’s legacy of giving to people in need and the resources she provided to benefit many residents of Richmond and the greater Contra Costa County - Vice Mayor Gayle McLaughlin (510-620-6636).

Mayor Martinez and Vice Mayor McLaughlin introduced the item and read into the record a proclamation honoring Dr. Carol Wayland Conner's legacy of giving back to the community. Vice Mayor McLaughlin and Mayor Martinez presented the proclamation to Isa Campbell. Mayor Martinez expressed gratitude for the work done by Dr. Wayland Conner. Isa Campbell gave comments thanking the City for recognizing Dr. Wayland Conner contributions to the community.

W. OPEN FORUM FOR PUBLIC COMMENT
(public comment on items that remain on the Consent Calendar or items not on the agenda - limited to 2 minutes unless otherwise specified - Back and forth dialogue with the Council is prohibited)
The following individuals gave comments in person:

Don Gosney gave comments regarding the length of the last Council meeting, the decisions made at that meeting and statements made by Councilmembers. Mr. Gosney also gave comments on Item X.3.a., regarding the El Sobrante Stroll, which was approved at the June 20, 2023, City Council meeting.

Gonzalo Ochoa gave comments regarding concerns the 23rd St. merchants have been having with pop up food vendors.

Danela Perez gave comments regarding her parents' business and concerns regarding pop up food vendors on 23rd St. in noncompliance with local regulations.

Wesley Alexander gave comments regarding CoBiz Richmond and challenges local business are facing. Mr. Alexander also gave comments on the use of ARPA funding to support small businesses, nonprofits, and CBOs.

Amanda Eicher gave comments on the allocation of ARPA funds to small businesses and CBOs. Ms. Eicher also expressed her support of a proposal to add a simple application process for small businesses and CBOs to access ARPA funding.

Jamin Pursell gave comments on the allocation of City funds to cultural events, and concerns of the recent removal of an art installation.

Eli Moore gave comments on his recent experience with the County Mobile Crisis Team and advocated for the creation of a City community crisis response program.

Oscar Soriano gave comments regarding concerns of public safety and lack of accountability for individuals committing crimes.

The following individuals gave comments via teleconference:
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Andrea Portillo gave comments regarding small business needs and the allocation of ARPA funding for economic recovery from the COVID-19 pandemic.

Janet Johnson gave comments on a UC Berkeley study regarding the effects of rising sea levels on groundwater and the Astra Zeneca site.

Kathleen Sullivan gave comments in support of putting a process together for small businesses to receive ARPA funding and the loss of small businesses during the pandemic.

X. CITY COUNCIL CONSENT CALENDAR
Motion by Vice Mayor McLaughlin
Seconded by Councilmember Bana
To approve all items on the Consent Calendar.

Ayes (6): Councilmembers Soheila Bana, Claudia Jimenez, Doria Robinson, Cesar Zepeda, Vice Mayor Gayle McLaughlin, and Mayor Eduardo Martinez.

Absent (1): Melvin Willis
Passed (6 to 0)

X.1 City Attorney's Office
X.1.a Fifth Amendment of the Downey Brand Legal Services Agreement APPROVE a fifth amendment to the Legal Services Agreement with Downey Brand, in the amount of $75,000, to represent the City in pending appeals and any further litigation involving the Point Molate property and the City’s prior CEQA and land use entitlement process(es), for a total contract amount of $1,125,000 – City Attorney’s Office (Dave Aleshire 510-620-6509).

X.1.b First Amendment to the Legal Services Agreement with Goldfarb & Lipman
APPROVE a first amendment to the Legal Services Agreement with Goldfarb & Lipman to continue to advise and represent the City of Richmond, and its officers, agents, and employees on matters pertaining to land use litigation, CEQA, and SB 330 claims as directed by the City Attorney, in an amount not to exceed $75,000, for a total contract amount of $375,000, and extending the term to June 30, 2025 – City Attorney’s Office (Dave Aleshire 510-620-6509).

X.2 City Clerk's Office
X.2.a Minutes of City Council Meetings
APPROVE the minutes of the June 15, 2023, special meeting - City Clerk's Office (Pamela Christian 510-620-6513).

X.3 City Council
X.3.a Joint meeting of Richmond City Council and WCCUSD Board DIRECT staff to connect with West Contra Costa Unified School District (WCCUSD) Superintendent Dr. Chris Hurst to identify a date and location in the fall for a joint meeting of the Richmond City Council and the WCCUSD Board to hear updates and explore collaborations - Vice Mayor Gayle McLaughlin (510-620-6636).
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X.4 Economic Development
X.4.a Marine Spill Response Corporation (MSRC) First Lease Amendment to Lease Agreement
APPROVE a First Lease Amendment to Lease Agreement with Marine Spill Response Corporation (MSRC), for a ten-year term commencing July 1, 2023, and two successive five-year extension options that could potentially extend the lease term through June 30, 2043 – Economic Development Department (Nannette Beacham/Lizeht Zepeda 510-620- 6653).

X.4.b FY 2023-24 Neighborhood Public Art (NPA) Mini Grant Awards Selection APPROVE a recommendation from the Richmond Arts and Culture Commission (RACC) for Fiscal Year (FY) 2023-24 to grant awards to twelve selected artists, for a total combined amount not to exceed $89,589, for a term beginning August 1, 2023, and ending June 30, 2024; and AUTHORIZE the city manager or their designee to negotiate and execute agreements with approved grantees - Economic Development Department (Nannette Beacham/Winifred Day 510-620-6512).

X.5 Finance Department
X.5.a Approval of Liens and Special Assessments for Unpaid Garbage Collection Service Fees Due to Republic Services
ADOPT a resolution authorizing placement of liens and special assessments for unpaid garbage collection service fees on Contra Costa County’s property tax records – Finance Department (Mubeen Qader 510- 620-6740/Antonio Banuelos 510-620-6741).

Adopted Resolution No. 67-23
X.6 Information Technology
X.6.a First Amendment to the Agreement with Maze and Associates for Continued Cyber Security Awareness Training
APPROVE a first contract amendment with Maze and Associates in the amount of $17,790, for a total contract amount not to exceed $39,865.20, for continued cyber security awareness training, with a term extending through June 30, 2025 – Information Technology Department (Sue Hartman 510-620-6874).

X.6.b Sole-Source Contract with Packet Fusion, Inc for Extended License and Maintenance Services for V oIP Phone System
APPROVE a sole-source contract in the amount of $60,328.80 with Packet Fusion, Inc. for licensed use, maintenance, and support services for the City’s V oice Over Internet Protocol (V oIP) system, with a term from July 1, 2023, through December 31, 2024, including six months of extended maintenance services, with the option of four three-month extensions – Information Technology Department (Sue Hartman 510-620- 6874).

X.6.c First Amendment to the Agreement with Maze & Associates for Added Services for Cybersecurity Defense
APPROVE a first amendment to the agreement with Maze & Associates to procure, implement, maintain, and support the Darktrace cybersecurity 243

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defense system, increasing the compensation by $134,100, for a total contract amount not to exceed $283,100, and extending the term to June 30, 2025 – Information Technology Department (Sue Hartman 510-620- 6874).

X.7 Library and Community Services
X.7.a Release of the 2023 Community Survey
APPROVE the release of the Polco/National Research Center 2023 National Community Survey – Community Services Department (Lashonda White 510-620-6828/Patrick Seals 510-307-8016).

X.7.b Fiscal Year 2023-2024 North Richmond Mitigation Fee Expenditure Plan APPROVE the Fiscal Year 2023-2024 North Richmond Waste and Recovery Mitigation Fee Expenditure Plan, identifying the activities authorized to be funded with Mitigation Fee revenue and respective funding allocations for the period of July 1, 2023 through June 30, 2024, as recommended by the North Richmond Waste and Recovery Mitigation Fee Joint Expenditure Planning Committee – Community Services Department (LaShonda White 510-620-6828/Lori Reese-Brown 510-620- 6869).

X.8 Police Department
X.8.a Agreement with Sacramento Hotel Partners, LLC dba Embassy Suites for a Peace Officers Standards and Training (POST) Team Building Workshop APPROVE an agreement with Sacramento Hotel Partners, LLC dba Embassy Suites by Hilton Sacramento Riverfront Promenade for hotel lodging and conference room rental in an amount not to exceed $25,500, which includes a $737.09 contingency; and APPROVE expenses in the amount not to exceed $5,500 for mileage and meal costs, which includes a $159.40 contingency, for a combined total of $31,000, of which $5,579.15 is reimbursable by Peace Officers Standards and Training Team Building Workshop (TBW) sponsorship – Police Department (Chief Bisa French 510-621-1802).

X.8.b Three-year contract, with two one-year extension options, with Kwon Veterinary Corporation dba Richmond Veterinary Hospital (Richmond Vet).

APPROVE a three-year contract with Kwon Veterinary Corporation dba Richmond Veterinary Hospital (Richmond Vet) to provide veterinary services, with two one-year mutually agreed to extension options, for the term of July 1, 2023, through June 30, 2026, for a total amount not to exceed $40,000 – Police Department (Chief Bisa French 510-621-1802).

X.9 Public Works
X.9.a Resolution Approving a Temporary Waiver of Competitive Bidding on Fleet Items and Advanced Authorization to Purchase Vehicles ADOPT a resolution approving a temporary waiver of competitive bidding on fleet vehicles and advanced authorization to purchase fleet vehicles – Public Works Department (Daniel Chavarria 510-620-5478/Dee Karnes 510-231-3044).

Adopted Resolution No. 68-23
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X.9.b Purchase of Asphalt Materials and Supplies for Paving Projects and Pothole Repairs
APPROVE contracts with Martin Marietta Materials, Inc., Vulcan Materials Company, and Dutra Materials for asphalt materials and supplies each in a total combined amount of $10,000,000 per three-year contract term, each with one two-year option to renew at $5,000,000 per vendor over the two-year period - Public Works Department (Daniel Chavarria 510-620-5478/Rob Chelemedos 510-231-3007).

X.9.c Boiler Chemical Treatment Services
APPROVE a contract with Tahoe Instruments for boiler chemical treatment services to multiple City-owned steam and closed loop hot water boilers, in an amount not-to-exceed $100,000, over a three-year period beginning July 1, 2023, and ending June 30, 2026, with an option to extend an additional two years at $70,000 for the two-year period – Public Works Department (Daniel Chavarria 510-620-5478/Carl Capistrano 510- 620-6896).

X.10 Rent Program
X.10.a Resolution Establishing the Fiscal Year 2023-24 Residential Rental Housing Fee
ADOPT a resolution establishing the Fiscal Year 2023-24 Residential Rental Housing Fee in the amount of $220 per Controlled Rental Unit and $125 per Partially Covered Rental Unit – Rent Program (Nicolas Traylor 510-620-6564).

Resolution No. 69-23
Y. STUDY AND ACTION SESSION
Y.1 Approval of Fees for a Revised Master Fee Schedule
ADOPT a resolution adjusting the dollar amount for current fees except for Recreation fees which will remain as is; and PROVIDE DIRECTION to City staff on how to proceed with an analysis of Recreation rental fees. Staff will return in first half of Fiscal Year 2023-2024 to review the analysis and make recommendations regarding new proposed Recreation fees – Finance Department (Mubeen Qader/Antonio Banuelos 510-620- 6741). This item was continued from the June 20, 2023, meeting.

Accounting Manager Antonio Banuelos introduced the item. Mr. Banuelos, Community Services Deputy Director Ranjana Maharaj and Finance Manager Hope Lattell presented a PowerPoint highlighting the following: Updated Fees; Fee Update Percentages; Fiscal Impact of New Fees and Fee Update; Community Services Recreation Fees; Current Comparison of Discount Policy for Rental Fees for Indoor Facilities/Parks; Fee Waivers Approved in Fiscal Year 22-23; Fee Waiver Process; Fee Waiver Report for 2022; Fee Waiver Report for 2023; Partnerships in Fiscal Year 2022-2023; Partnerships in Progress; and Future Considerations and Actions. Discussion ensued. The Council requested more information on the ADU inspection fee, and the previous fee study conducted.

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(At 11:00 a motion was made by Councilmember Willis, seconded by Councilmember Bana to extend the meeting for 15 minutes. A substitute motion by Councilmember Jimenez, seconded by Vice Mayor McLaughlin extended the meeting to finish the current item passed by the following vote:

Ayes: Councilmembers Soheila Bana, Claudia Jimenez, Doria Robinson, Melvin Willis, Cesar Zepeda, and Vice Mayor McLaughlin. Noes: Mayor Eduardo Martinez. Absent: None. Abstentions: None.)
Further discussion of the item ensued. Mayor Martinez called for public speakers; there were none.

A motion was made by Vice Mayor McLaughlin to adopt the resolution excluding recreation fees, leaving the fees as is and providing direction that further analysis be conducted on the recreation fee, seconded by Councilmember Jimenez with a proposed addition that the following principles for setting fees be included in the motion: (1) Public resources for the public good - The public resources that the city is the steward of are meant to serve the public. This means that the fees and services should maximize the experience of members of the public in enjoying and benefiting from use of public resources; (2) Socially equitable distribution of benefits and costs - This means that the benefits of a service prioritizes the needs of people and groups who have little access to such resources, have been historically excluded, and/or have the most pressing needs. The barriers such groups have in accessing resources must be considered and addressed, such as lack of money, language interpretation, or lack of knowledge of city administrative processes; (3) Ability to Pay - This means that the costs are primarily covered by people and entities that have the greatest ability to pay them; (4) Sustainable and Sufficient Revenue - Structuring fees should consider what revenue is needed to ensure the sustainability and quality of city services and resources. At the level of individual fees and services, there is not a need to generate revenue that covers all costs because other revenue sources can be used to ensure that the city service cost is not prohibitive to disadvantaged residents.

Revenue from fees should be sufficient to sustain services at the level of the whole of city fees; (5) Alignment with City Council Priorities - Setting fees should align with the city council’s approved priorities.

The proposed addition to the motion was accepted.

The motion passed by the following vote: Ayes: Councilmembers Soheila Bana, Claudia Jimenez, Doria Robinson, Melvin Willis, Cesar Zepeda, Vice Mayor Gayle McLaughlin, and Mayor Martinez. Noes: None. Abstentions: None.

Absent: None.

Adopted Resolution No. 70-23
Y.2 EBMUD PRESENTATION
RECEIVE an East Bay Municipal Utility District (EBMUD) presentation on the Sobrante Water Treatment Plant Improvement Project - City Manager's Office/Public Works Department (Shasa Curl 510-620-6512/Daniel Chavarria 510-620-5478).

EBMUD Community Affairs Representative Joe V oelker introduced the item.

EBMUD Associate Civil Engineer Stella Tan presented a PowerPoint highlighting the following: The Sobrante Water Treatment Plant Service Area; The Project Purpose; The Project Location; Parts of the Project located within Richmond City Limits; The Sobrante Water Treatment Plant Improvements; The Sobrante Water 246

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Treatment Plant Site Plan; New Buildings Visible from Amend Road; Landscape/Screening Plan; Key Site Views; Project Schedule; and Next Steps.

Discussion ensued. Mayor Martinez asked for public comment; there were no public speakers.

Z. ADJOURNMENT
There being no further business, the meeting adjourned at 11:13 p.m., to meet again on July 11, 2023, at 6:30 p.m.

Clerk of the City of Richmond Mayor

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RICHMOND, CALIFORNIA,

July 11, 2023, 3:30 p.m.

Community Services Building
440 Civic Center Plaza
Richmond, CA 94804

_____________________________________________________________________

A. OPEN SESSION TO HEAR PUBLIC COMMENT BEFORE CLOSED SESSION The Open Session of the Richmond City Council was scheduled to begin at 3:30 p.m. and the meeting was called to order at 3:36 p.m. by Mayor Eduardo Martinez.

B. ROLL CALL

Present: Councilmembers Soheila Bana, Claudia Jimenez, Doria Robinson (joined via Zoom from the Detroit Foundation Hotel), Melvin Willis, Vice Mayor Gayle McLaughlin, and Mayor Eduardo Martinez. Absent: Councilmember Cesar Zepeda arrived after adjourning to Closed Session.

C. CLOSED SESSION
C.1 PUBLIC EMPLOYEE PERFORMANCE EV ALUATION (Government Code Section 54957)
 Title: City Manager
C.2 CONFERENCE WITH LABOR NEGOTIATORS (Government Code
Section 54957.6)
 Agency Representatives: Sharrone Taylor and Jack Hughes Employee organizations:

1. SEIU Local 1021 Full Time Unit and Part Time Unit

2. IFPTE Local 21 Mid-Level Management Unit and Executive Management Units

3. Richmond Police Officers Association RPOA

4. Richmond Police Management Association RPMA

5. IAFF Local 188

6. Richmond Fire Management Association RFMA
C.3 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (initiation of litigation pursuant to paragraph (4) of Subdivision (d) of Government Code Section 54956.9)
 Three Cases
C.4 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (Significant exposure to litigation pursuant to paragraph (2) or (3) of Subdivision (d) [as applicable] of Government Code Section 54956.9)  Two Cases
C.5 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (paragraph (1) of Subdivision [d] of Government Code Section 54956.9) 248

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• Richmond Shoreline Alliance v. City of Richmond
• Winehaven v. City of Richmond
• Guidiville Rancheria of California, et al. v. United States of America, et al. • North Coast Rivers Alliance et al./Point Molate Alliance et al. v. City of Richmond
• Californians for Homeownership, Inc. v. City of Richmond D. PUBLIC COMMENT BEFORE CLOSED SESSION (limited to items on the Closed Session agenda only)
None.

E. ADJOURN TO CLOSED SESSION
The meeting adjourned at 3:38 p.m.

F. REGULAR MEETING OF THE RICHMOND CITY COUNCIL
The Regular Meeting of the Richmond City Council was scheduled to begin at 6:30 p.m. and the meeting was called to order at 7:12 p.m. by Mayor Eduardo Martinez.

G. PLEDGE OF ALLEGIANCE
Mayor Eduardo Martinez led the Pledge of Allegiance to the Flag.

H. ROLL CALL

Present: Councilmembers Soheila Bana, Claudia Jimenez, Doria Robinson (joined via Zoom from the Detroit Foundation Hotel), Melvin Willis, Cesar Zepeda, Vice Mayor Gayle McLaughlin, and Mayor Eduardo Martinez. Absent: None.

I. STATEMENT OF CONFLICT OF INTEREST
None.

J. AGENDA REVIEW
Item O.2.d. (City Responses to Grand Jury Report No. 2306, Affordable Housing) was continued to September 12, 2023). Item R.2 (Soccer Fields in Richmond) was moved to be heard directly after Reports of Officers. Item O.5.a (Emergency Services Data Analysis Report by Matrix Consultants) was removed from the Consent Calendar to be discussed at the end of the meeting.

K. REPORT FROM THE CITY ATTORNEY OF FINAL DECISIONS MADE

DURING CLOSED SESSION
C.1 PUBLIC EMPLOYEE PERFORMANCE EV ALUATION (Government Code Section 54957)

· Title: City Manager
Discussed. No reportable action.

C.2 CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6)
· Agency Representatives: Sharrone Taylor and Jack Hughes

Employee organizations:
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1. SEIU Local 1021 Full Time Unit and Part Time Unit

2. IFPTE Local 21 Mid-Level Management Unit and Executive Management Units

3. Richmond Police Officers Association RPOA

4. Richmond Police Management Association RPMA

5. IAFF Local 188

6. Richmond Fire Management Association RFMA
Discussed. Direction was given to the negotiators. No reportable action.

C.3 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (initiation of litigation pursuant to paragraph (4) of Subdivision (d) of Government Code Section 54956.9)

· Three Cases
One case discussed. No reportable action.

C.4 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (Significant exposure to litigation pursuant to paragraph (2) or (3) of Subdivision (d) [as applicable] of Government Code Section 54956.9)

· Two Cases
Discussed. No reportable action.

C.5 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (paragraph (1) of Subdivision [d] of Government Code Section 54956.9)

• Richmond Shoreline Alliance v. City of Richmond
• Winehaven v. City of Richmond
• Guidiville Rancheria of California, et al. v. United States of America, et al. • North Coast Rivers Alliance et al./Point Molate Alliance et al. v. City of Richmond • Californians for Homeownership, Inc. v. City of Richmond Not discussed.

L. REPORT FROM THE CITY MANAGER (public comment allowed under Open Forum)
City Manager Shasa Curl reported on the Transition of Castro Encampment Residents.

L.1 NEW EMPLOYEE REPORT - 1st Tuesday
None.

M. REPORTS OF OFFICERS: REFERRALS TO STAFF, AND GENERAL REPORTS (INCLUDING AB 1234 REPORTS)(limited to two minutes per
Councilmember)(public comments allowed under Open Forum) Councilmember Willis stated he attended the 3rd of July Celebration in Marina Bay.

Councilmember Zepeda announced the following events: Taste of Richmond event scheduled for Saturday, July 15, 2023; Banned Book reading would be held at the end of July and all of August at the Richmond Main Public Library. 250

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Vice Mayor McLaughlin attended the 3rd of July Celebration and announced a movie about the Community First Village documentary would be shown from 2 p.m.- 4 p.m. on July 29, 2023, at the Richmond Auditorium Bermuda Room.

Councilmember Bana announced that the 2nd Evacuation Drill in Brickyard Cove was scheduled for Saturday, July 15, 2023, at 9 a.m. Councilmember Bana also stated that individuals could register at www.zonehaven.com to receive emergency alerts.

N. OPEN FORUM FOR PUBLIC COMMENT
(public comment on items that remain on the Consent Calendar or items not on the agenda - limited to 2 minutes unless otherwise specified - Back and forth dialogue with the Council is prohibited)
Wesley Alexander, Pedro Mendoza, and Diego Garcia gave comments regarding businesses in the city and the use of American Rescue Plan Act (ARPA) funds to assist business owners.

Inti Gonzalez and Michael Miralles gave comments regarding the Tiny House Village lease amendment.

O'Neill Fernandez gave comments regarding the Housing First program.

Mike Velasquez thanked those who attended the newly hired Richmond Firefighter's Swearing-In Ceremony.

Amanda Jenkins gave comments regarding unhoused issues and that the residents of Ryden Road did not receive Housing First assistance.

Vice Mayor McLaughlin stated that the funds from the Richmond Community Foundation to assist the unhoused community need to be disbursed more quickly.

O. CITY COUNCIL CONSENT CALENDAR
(All items placed under the Consent Calendar are considered to be routine and noncontroversial. These items will be enacted upon together with a motion and second, without discussion, of any member of the City Council, and each item shall be deemed to have received the action recommended.)
Motion by Councilmember Melvin Willis
Seconded by Councilmember Cesar Zepeda

Ayes (7): Councilmember Soheila Bana, Councilmember Claudia Jimenez, Councilmember Doria Robinson, Councilmember Melvin Willis, Councilmember Cesar Zepeda, Vice Mayor Gayle McLaughlin, and Mayor Eduardo Martinez Passed (7 to 0)

O.1 City Council
O.1.a Underpass or Overpass at Parchester Village and Point Richmond at Canal Blvd.

DIRECT staff to analyze the feasibility, cost, and timeline of building the two under or overpasses near Parchester Village and Point Richmond at Canal Blvd and return to the City Council with a report - Councilmember Cesar Zepeda (510-620-6593).

O.1.b Authorize Vice Mayor McLaughlin to cast a vote for the Public Bank East Bay (PBEB) CEO to be paid for by the Friends of PBEB
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AUTHORIZE Vice Mayor Gayle McLaughlin to cast a vote as part of the Public Bank East Bay Board Candidates on the selection of a CEO to help further guide the Public Bank East Bay through the business plan and charter application process; The position will initially be as a part-time contracted position for 1-3 years paid for the Friends of the Public Bank East Bay - Vice Mayor Gayle McLaughlin (510-620-6636).

O.1.c Transition to a Fleet of Electric Vehicles and Equipment DIRECT staff to issue a Request for Proposal to hire a consultant to create an Action Plan for Greening the City of Richmond Municipal Fleet and infrastructure - Councilmember Cesar Zepeda (510-620-9593) and Mayor Eduardo Martinez (510-620-6502).

O.1.d Support Local, State, And Federal Efforts To Exonerate The Port Chicago 50 ADOPT a resolution in support all efforts to exonerate the Port Chicago 50 and recognize their service to our country - Councilmember Cesar Zepeda (510-620-6593) and Mayor Eduardo Martinez (510-620-6503).

Adopted Resolution No. 71-23.

O.2 Community Development
O.2.a Authorization of City’s Prohousing Designation Application ADOPT a resolution authorizing City staff to submit an application to participate in California’s Prohousing Designation Program – Community Development Department (Lina Velasco 510-620-6841).

Adopted Resolution No. 72-23.

O.2.b Measure J Growth Management Program (GMP) Compliance Checklist for Calendar Years 2020 & 2021
ADOPT a resolution authorizing submittal of the City of Richmond’s Measure J Growth Management Program (GMP) Compliance Checklist for Calendar Years 2020 and 2021 to the Contra Costa Transportation Authority (CCTA) – Community Development Department (Lina Velasco 510-620-6841).

Adopted Resolution No. 73-23.

O.2.c Second Contract Amendment with Chain Link Fence and Supply, Inc. for Proposed Fence Repairs and Swing Gate Installation
APPROVE a second amendment to the contract with Chain Link Fence and Supply, Inc. to increase contract amount by $12,000, for a new total contract amount of $105,538, to be paid using grant funds received for the Castro Encampment Resolution Project, for swing gate installation and fence repairs at the Castro Encampment, with a term extending through December 31, 2023 – Community Development Department (Lina Velasco/Jesus M. Morales 510-620-6706).

O.2.d City of Richmond Responses to Grand Jury Report No. 2306, Affordable Housing
APPROVE the city manager’s response to the 2022-2023 Contra Costa Civil Grand Jury Report No. 2306 entitled “Affordable Housing: A Plan 252

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Without a Home” and submittal of the response to the Grand Jury – City Manager’s Office (Shasa Curl/Lina Velasco 510-620-6841).

Continued to the September 12, 2023, City Council meeting.

O.2.e Contract Amendment No. 1 with RCF Connects for Housing First and Emergency Housing Assistance Programs
APPROVE a contract amendment No. 1 with RCF Connects to add $625,084.80 in additional funding for the Richmond Housing First and Emergency Housing Assistance Programs, for a new total contract amount not to exceed $1,150,084.80, for a term extending through June 30, 2025 – Community Development Department (Lina Velasco/Jesus Morales 510- 620-6706).

O.3 Economic Development
O.3.a Authorization to Apply for the Strategic Growth Council’s Community Resilience Center Grant
ADOPT a resolution authorizing the City to apply for and accept, if awarded, Strategic Growth Council’s Community Resilience Center Grant; APPROVE the City’s grant application partnership with RCF Connects, Richmond Housing Authority, other Nystrom United Revitalization Effort (NURVE) partners, and possibly other partners; and AUTHORIZE the city manager to execute all related documents for submission of the application – City Manager’s Office/Economic Development Department/Community Services Department (Nannette Beacham/LaShonda White/Samantha Carr 510-620-5407).

Adopted Resolution No. 74-23.

O.3.b Approval and Authorization to Apply for the U.S. Department of Energy Building Technologies Office (BTO) Buildings Up Grant
DIRECT staff to apply for the U.S. Department of Energy Building Technologies Office (BTO) Buildings Up Grant; APPROVE the City’s grant application partnership with MCE, ZNEA, and possibly other partners; and AUTHORIZE the city manager to execute all related documents for submission of the application and grant acceptance – Economic Development Department (Nannette Beacham/Samantha Carr 510-620-5407).

O.3.c R3 Contract Amendment and Solid Waste Franchise Request for Proposals (RFP) partnership with the City of San Pablo.

AUTHORIZE the city manager to negotiate and execute a Memorandum of Understanding (MOU) between the City of Richmond and the City of San Pablo to develop a joint Request for Proposals (RFP) for a new Solid Waste Collection Agreement with the costs of developing the proposal divided equally between the two cities; and APPROVE a first amendment to the contract with R3 Consulting increasing the payment limit in an amount not to exceed $131,450, for a total contract amount not to exceed $268,185, expanding the scope of services to facilitate the joint Request for Proposals, and extending the term of the contract to June 30, 2024; and DIRECT the city attorney to explore mechanisms associated with addressing impacts of hosting the solid waste facilities - Economic Development Department (Shasa Curl/Nannette Beacham/Samantha Carr 510-620-5407).
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O.3.d Contract with CSW/Stuber-Stroeh Engineering Group, Inc.

APPROVE a sole-source contract with CSW|ST2 in the amount of $93,000, for engineering services at the Port of Richmond, for a term beginning July 12, 2023, through June 30, 2024 with an option to extend for one additional year, in an amount not-to-exceed $96,0000 for the extension period – Economic Development Department (Nannette Beacham 510-621-1306/Lilia Corral 510-620-6787).

O.4 Finance Department
O.4.a Investment and Cash Balance Report and Monthly Overtime Reports for the Month of May 2023
RECEIVE the City’s Investment and Cash Balance Report and Monthly Overtime Reports for the month of May 2023 – Finance Department (Nickie Mastay/Mubeen Qader 510-412-2077).

O.4.b Contract Amendment with Badawi and Associates for Audit Services APPROVE an amendment to the contract with Badawi and Associates to continue providing annual audit services to the City and its related entities for Fiscal Years 2022-2023 and 2023-2024, for an amount not to exceed $309,775 per fiscal year – Finance Department (Mubeen Qader/Jerry Chak 510-620-6569).

O.5 Human Resources
O.5.a Emergency Services Data Analysis Report by Matrix Consultants RECEIVE a report from Matrix Consulting Group regarding their emergency services data analysis – City Manager’s Office/Human Resources Department (Shasa Curl/Nickie Mastay/Sharrone Taylor 510- 620-6803).

Continued to the September 12, 2023, City Council meeting.

O.5.b Resolution Amending Staffing (Position Control) for Community Development and Public Works Departments
ADOPT a resolution amending staffing (position control) – Human Resources Department (Nickie Mastay/Sharrone Taylor 510-620-6602).

Adopted Resolution No. 75-23.

O.5.c Cooperative Personnel Services (CPS) Second Contract Amendment APPROVE a second amendment to the Cooperative Personnel Services HR Consulting (CPS) contract to amend the scope of services for the Fiscal Year 2023-24 Fire Promotional recruitments and training, and increase the payment limit by $200,000, for a new total contract amount not to exceed $439,080 – Human Resources Department (Nickie Mastay/Sharrone Taylor 510-620-6602).

O.5.d Proposed Resolution Approving a Side Letter Agreement to the Memorandum of Understanding between the City of Richmond and the Richmond Police Officers Association (RPOA) dated July 1, 2022 – June 30, 2025
ADOPT a resolution approving a side letter agreement to the Memorandum of Understanding between the City of Richmond and the Richmond Police Officers’ Association dated July 1, 2022 – June 30, 2025 254

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– Human Resources Department/City Attorney’s Office (Sharrone Taylor/Nickie Mastay/Alan M. Cohen 510-620-6602).

Adopted Resolution No. 76-23.

O.6 Information Technology
O.6.a Contract with David Carroll and Associates for IT/KCRT Audio-Video Update of the City Council Chambers
APPROVE the purchase and installation of communications equipment and the provision of services from David Carroll and Associates for the period of time commencing July 12, 2023, through June 30, 2024, in an amount not to exceed $450,000 - Information Technology Department (Sue Hartman 510-620-6874).

O.7 Library and Community Services
O.7.a Contract with WestEd to Support Evaluation Needs for the Richmond Fund for Children and Youth
APPROVE a contract with WestEd for third-party independent evaluations services required by the Charter Article 15(d) for the Richmond Fund for Children and Youth in an amount not to exceed $600,000, with a term commencing on July 11, 2023, and terminating on June 30, 2025 – Department of Children and Youth (LaShonda White 510-620- 6828/Patrick Seals 510-307-8016).

O.7.b Resolution to Accept and Appropriate $729,000 in Grant Funds Awarded by the Construction Trades Workforce Initiative for Fiscal Year 2023-2024 ADOPT a resolution to ACCEPT and APPROPRIATE $729,000 in grant funds awarded by the Construction Trades Workforce Initiative to the Employment & Training Division into the City of Richmond’s Fiscal Year 2023-2024 budget, for a grant period from May 1, 2023, to March 31, 2026 – Community Services Department (Tamara Walker 510-307- 8006/Fred Lucero 510-621-1562).

Adopted Resolution No. 77-23.

O.7.c Reappropriate allocated ARPA Funding to complete the Booker T.

Anderson Community Center heating, ventilation, and air conditioning (HV AC) rebuild
APPROVE the reappropriation of $500,000 in allocated American Rescue Plan Act funding to close the funding gap to complete the Booker T.

Anderson Community Center heating, ventilation, and air conditioning (HV AC) renovation project – Community Services Department and Public Works Department (LaShonda White 510-620-6828/Daniel Chavarria 510-620-6639).

O.7.d Contract with CivicWell to Provide Two Transportation Sustainability Specialists
APPROVE a service agreement with CivicWell to provide two Transportation Sustainability Specialists, for an amount not to exceed $62,000, for the term of September 12, 2023, to December 31, 2024 – Community Services Department (LaShonda White 510-620-6828/ Denée Evans 510-621-1718).

O.8 Mayor's Office
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O.8.a Appointment to the Design Review Board
APPOINT Vita Rey to the Design Review Board, to fill an open position, Term Expires March 17, 2025 - Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).

O.8.b Request for Proposal for Offshore Wind Study for the Port of Richmond DIRECT staff to issue a Request for Proposal to hire a consultant to evaluate potential site uses for the Port of Richmond in support of offshore wind development – Mayor’s Office (Mayor Eduardo Martinez 510-620- 6503).

O.9 Police Department
O.9.a Proposed sole-source contract with InTime Services Inc. to provide software for time and attendance tracking, asset inventory tracking, and court subpoena tracking
APPROVE a one-year sole-source contract with InTime Services, Inc. in an amount not to exceed $29,790, with a term from July 1, 2023, through June 30, 2024, to provide tracking software for use by Police Department staff for time and attendance, asset inventory, and court subpoena – Police Department (Chief Bisa French 510-621-1802).

O.9.b Contra Costa County Health, Housing, and Human Services Contract for Coordinated Outreach Referral and Engagement (CORE) Homeless Outreach Services
RATIFY and APPROVE a three-year sole-source contract with Contra Costa County for Coordinated Outreach Referral Engagement (CORE) services for the period July 1, 2023, through June 30, 2026, for a total contract compensation amount not to exceed $1,430,639 – Police Department (Chief Bisa French 510-621-1802).

O.10 Public Works
O.10.a City Park Restroom Accessibility
RECEIVE a report on opening restrooms at City-owned parks; AUTHORIZE the city manager to negotiate and approve a contract amendment with Enviro Clean Maintenance, LLC to clean additional park restrooms, for an amount not to exceed $70,000; and AUTHORIZE the city manager to negotiate and approve a contract with a security firm to allow for the opening, closing, and monitoring of park restrooms, for an amount not to exceed $180,000 – Public Works Department (Daniel Chavarria 510-620-5478/LaShonda White 510-620-6828).

O.10.b Proposed Contracts with Julian Tree Care and Best Quality Tree Service APPROVE contracts with Julian Tree Care in an amount not to exceed $42,000, and Best Quality Tree Service in an amount not to exceed $40,000, with a term from July 11, 2023, through December 31, 2023, to provide tree removal services – Public Works Department (Daniel Chavarria 510-620-5478/ Greg Hardesty 510-620-6920).

O.10.c Terminal 4 Wharf Removal Grant and Construction Contract Amendment AUTHORIZE the city manager or designee to execute the necessary agreements with the State Coastal Conservancy to accept the additional $2,300,000 in grants funds; APPROPRIATE the grant funds, once 256

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awarded and funding agreement is executed; AUTHORIZE the execution of an amendment to the construction agreement with Silverado Contractor’s, Inc. to add the Alternative “B” scope from the Bid in the amount of $2,067,900, for a new construction agreement total of $7,365,826; and AUTHORIZE the director of public works to approve change orders, if necessary, for up to a new total construction contingency amount of $736,582 – Public Works Department/Economic Development Department (Daniel Chavarria 510-620-5478/Nannette Beachman 510- 621-1306).

O.10.d Proposed Contracts for On-Call Tree Trimming, Pruning and Tree Removal Services on an As-Needed Basis
ADOPT a resolution awarding on-call contracts for tree trimming, pruning, and tree removal services on an as-needed basis with three vendors (Julian Tree Care, The Professional Tree Care Co., and Sierra Tree Company), in an amount not to exceed $500,000 per vendor, for three- year terms beginning July 11, 2023, through June 30, 2026, with two optional one-year extensions, in an amount not to exceed $300,000 per vendor for the additional two-year period – Public Works Department (Daniel Chavarria 510-620-5478/Greg Hardesty 510-620-6920).

Adopted Resolution No. 78-23.

O.10.e List of Projects for Fiscal Year 2023-24 Road Maintenance and Rehabilitation Account Funding Under Senate Bill 1
ADOPT a resolution approving the project list for Senate Bill 1 Road Maintenance and Rehabilitation Account funding for Fiscal Year 2023-24 – Public Works Department (Daniel Chavarria 510-620-5478/ Robert Armijo 510-620-5477).

Adopted Resolution No. 79-23.

O.10.f Sole-Source Contract with Larry Walker and Associates to Assist with National Pollutant Discharge Elimination System (NPDES) Permit Compliance and Environmental Support Services
APPROVE a three-year sole-source contract with Larry Walker and Associates in an amount not to exceed $450,000 to assist with the City’s National Pollutant Discharge Elimination System (NPDES) compliance schedule and provide support services to the Environmental Compliance Program, for a term from July 1, 2023 through June 30, 2023, with two additional one-year options to renew, for a total amount not to exceed $300,000 over the two-year additional extension period – Public Works Department (Daniel Chavarria 510-620-5478/ Mary Phelps 510-621- 1269).

O.10.g As-Needed Architectural Design Services for Various City of Richmond Projects
ADOPT a resolution authorizing service contracts with five architectural design firms for as-needed architectural services in an amount not to exceed $500,000 per firm, over a three-year period from July 1, 2023, through June 30, 2026, with two one-year extension options, for a total amount not to exceed $300,000 per firm for the extension period - Public Works Department (Daniel Chavarria 510-620-5478/ Robert Armijo 510- 620-5477).
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Adopted Resolution No. 80-23.

O.10.h Contract with UST Services, Inc. for Construction of the Flood Risk Reduction in the Rheem Creek Watershed Project
ADOPT a resolution authorizing the execution of a construction contract in accordance with the approved plans and specifications with UST Services, Inc., for the Flood Risk Reduction in the Rheem Creek Watershed Project, in an amount not to exceed $1,233,190; and AUTHORIZE the director of public works to approve changes orders, if necessary, for up to the total 10 percent contingency amount of $123,319 - Public Works Department (Daniel Chavarria 510-620-5478/ Wendy Wellbrock 510- 307-8108).

Adopted Resolution No. 81-23.

O.10.i As-Needed Engineering Design Services for Various City of Richmond Projects
ADOPT a resolution authorizing service contracts with eight engineering design firms for as-needed engineering services in an amount not to exceed $3,000,000 per firm, over a three-year period from July 1, 2023, through June 30, 2026, with two one-year extension options, for a total amount not to exceed $2,000,000 per firm for the extension period – Public Works Department (Daniel Chavarria 510-620-5478/Robert Armijo 510-620-5477).

Adopted Resolution No. 82-23.

P. BUDGET SESSION
P.1 State Audit Corrective Action Plan, Pension Funding Options, NHA Advisors RECEIVE a presentation from NHA Advisors on a comparative analysis between two pension funding options, 115 Trust Account and Additional Discretionary Payment (ADP) to CalPERS – Finance Department (Mubeen Qader 510-412- 2077).

Michael Meyer from NHA Advisors presented a PowerPoint, which highlighted the following: Executive summary; Historical and projected UAL payment schedule; Cash reserves Section 115 Trust; CalPERS additional discretionary payment; Theoretical $20M of funds used over 11 years; and Assumption & savings summary. Discussion ensued.

The City Council requested that staff ensure that the city not invest in any funds related to fossil fuels. Staff will provide the Investment Policy to the City Council for review and the Pension Funding Policy will return to the City Council meeting in September for consideration and approval.

Q. PUBLIC HEARINGS
Q.1 Public Hearing for the Collection of the Sanitary and Storm Fees for Fiscal Year 2023-24
HOLD a public hearing; and ADOPT a resolution approving a report of sewer service charges for Fiscal Year (FY) 2023-24 allowing for the sanitary and stormwater fees to be collected on the annual FY 2023-24 tax rolls – Public Works Department (Daniel Chavarria 510-620-5478/ Mary Phelps 510-612- 1269).
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Deputy Public Works Director Robert Armijo, and Water Resource Recovery Project Manager I Mary Phelps gave an overview of the matter.

The city council asked that staff look into lower rates and subsidies for low income and senior residents. Mayor Martinez declared the public hearing open.

Tony Sustak gave comments via Zoom. Mayor Martinez closed the public hearing.

Adopted Resolution No. 83-23.

Motion by Vice Mayor Gayle McLaughlin
Seconded by Mayor Eduardo Martinez

Ayes (7): Councilmember Soheila Bana, Councilmember Claudia Jimenez, Councilmember Doria Robinson, Councilmember Melvin Willis, Councilmember Cesar Zepeda, Vice Mayor Gayle McLaughlin, and Mayor Eduardo Martinez Passed (7 to 0)

Q.2 Public Hearing To Consider the Levy of Annual Assessments for the Hilltop Landscape Maintenance District
HOLD a public hearing; and ADOPT a resolution approving the Engineer’s Report and ordering the levy and collection of assessments in the Hilltop Landscape Maintenance District for the Fiscal Year 2023-2024, providing for a three percent increase in annual assessments – Public Works Department (Daniel Chavarria 510-620-5478/Greg Hardesty 510-620-6920).

Deputy Public Works Director Robert Armijo gave an overview. Mayor Martinez declared the public hearing open. There were no public speakers. Mayor Martinez closed the public hearing. City Council requested that staff provide a detailed analysis of the actual cost of maintaining the Hilltop Landscape Maintenance District.

Adopted Resolution No. 84-23.

Motion by Councilmember Cesar Zepeda
Seconded by Councilmember Soheila Bana

Ayes (7): Councilmember Soheila Bana, Councilmember Claudia Jimenez, Councilmember Doria Robinson, Councilmember Melvin Willis, Councilmember Cesar Zepeda, Vice Mayor Gayle McLaughlin, and Mayor Eduardo Martinez Passed (7 to 0)

Q.3 Public Hearing to Consider the Levy of Annual Assessments for the Marina Bay Landscaping and Lighting Maintenance District
HOLD a public hearing; and ADOPT a resolution approving the Engineer’s Report and ordering the levy and collection of assessments in the Marina Bay Landscape and Lighting Maintenance District for the Fiscal Year 2023-2024 providing for a three percent increase in annual assessments – Public Works Department (Daniel Chavarria 510-620-5478/Greg Hardesty 510-620-6920). 259

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Deputy Public Works Director Robert Armijo gave an overview. Mayor Martinez declared the public hearing open. There were no public speakers. Mayor Martinez closed the public hearing.

Adopted Resolution No. 85-23.

Motion by Vice Mayor Gayle McLaughlin
Seconded by Councilmember Claudia Jimenez

Ayes (7): Councilmember Soheila Bana, Councilmember Claudia Jimenez, Councilmember Doria Robinson, Councilmember Melvin Willis, Councilmember Cesar Zepeda, Vice Mayor Gayle McLaughlin, and Mayor Eduardo Martinez Passed (7 to 0)

R. NEW BUSINESS
R.1 City of Richmond Police Department Use-of-Force Report Presentation by Bob Scales of Police Strategies LLC.

RECEIVE a presentation on the City of Richmond Police Department’s use-of- force reports from Bob Scales, CEO of Police Strategies LLC, at the request of City Councilmember Claudia Jimenez – Police Department (Chief Bisa French 510-621-1802).

Police Chief Bisa French and CEO of Police Strategies LLC Bob Scales gave an overview which highlighted the following: Police Force Analysis System and Use of Force Analysis. Discussion ensued. The city council requested that five years' worth of data was available on the city's website and an update was given on canine incidents.

Ben Therriault, Sara Cantor, and Thahi Burrows gave comments. (At 10:58 p.m. a motion by Vice Mayor McLaughlin, seconded by Mayor Martinez extended the meeting until 11:30 p.m. by the following vote: Ayes:

Councilmembers Bana, Jimenez, Robinson, Zepeda, Vice Mayor McLaughlin, and Mayor Martinez. Noes: Councilmember Willis. Absent: None. Abstain:

None).

R.2 Soccer Fields in Richmond
DISCUSS AND PROVIDE direction to staff regarding additional soccer fields and the maintenance of current fields - Councilmembers Claudia Jimenez (510- 620-6565) and Soheila Bana (510-620-6743).

Samantha Torres presented a PowerPoint which highlighted the following: Youth Soccer Overview; Soccer Field Access; Partnerships; Moving Forward; 2018 Presidential Executive Order 13824; Chronic lack of sports fields; Parks Master Plan 2010; Richmond General Plan 2030; and Soccer Field Access. Discussion ensued. The following individuals gave comments in person: Santiago Mendoza, Layla Dima, Javier, Diego Garcia, Joel Martinez, Emilia Torres, Lucia, Daisy Ptak, Olga Reyes, Felix Gonzalez, Yaquelin Valencia, Tony Ramos, Cristina Ramos, Oscar Soriano, Gilbert Rodriguez, Mark Torres, Mauricio Ramirez, Manuel Martinez. The following individual's gave comment via Zoom: Tony Sustak, Citlali Oceguera, and Angel Blanco.

The City Council stated that Richmond soccer teams should have equal access to fields and that the previously approved Safe Coalition plan needed to be followed 260

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as well as having access to the Tom Bates Field and school district sites. A Joint West Contra Costa Unified School District (WCCUSD) /City Council meeting was planned for the Fall to discuss the facilities agreement or make a new agreement to utilize school district facilities for a low amount or at no-cost and that Richmond soccer leagues would be Love Your Block Grant eligible.

A motion was made by Councilmember Jimenez, seconded by Mayor Martinez to direct staff to bring the Park Plan to the city council in September with a clear plan for which city parks could have soccer fields of different sizes with a budget and funding plan, and also to work with the school district to create a memorandum of understanding to enable the use of district facilities for Richmond soccer leagues. Councilmember Robinson offered a friendly amendment to direct staff to work with the neighborhood councils to obtain community input regarding the proposed soccer fields and to allocate a significant portion of anticipated surplus funds for soccer fields. Councilmember Zepeda offered another friendly amendment to include funding for bathrooms at MLK Park that were open and cleaned while in use for soccer. Both friendly amendments were accepted by Councilmember Jimenez and Mayor Martinez.

Motion by Councilmember Claudia Jimenez
Seconded by Mayor Eduardo Martinez

Ayes (7): Councilmember Soheila Bana, Councilmember Claudia Jimenez, Councilmember Doria Robinson, Councilmember Melvin Willis, Councilmember Cesar Zepeda, Vice Mayor Gayle McLaughlin, and Mayor Eduardo Martinez Passed (7 to 0)

R.3 Develop a Shoreline Resiliency Plan with Inclusion of an Inventory of Toxic Sites on the Richmond Shoreline
DIRECT staff to circulate a Request for Proposal (RFP) to contract with a shoreline consultant for the creation of a Shoreline Resiliency Plan with inclusion of an inventory of toxic sites along our shoreline and come back to the Council by end of year with a recommended consultant to create this plan over the course of 12 months - Vice Mayor Gayle McLaughlin (510-620-6636).

Vice Mayor McLaughlin gave an overview. The name for CESP was corrected to Citizens for Eastshore Parks.

The following individuals gave comments: Jamin Pursell, Deborah Bayer, Alix Mazuet, and Tony Sustak.
(At 11:30 p.m. a motion by Councilmember Willis, seconded by Councilmember Bana to suspend the rules and extend the meeting until the end of the current Item R.3 (Develop a Shoreline Resiliency Plan with Inclusion of an Inventory of Toxic Sites on the Richmond Shoreline) passed by the unanimous vote of the City Council).
(At 11:30 p.m. a substitute motion was made by Vice Mayor McLaughlin, seconded by Councilmember Jimenez to discuss Items R.3 (Develop a Shoreline Resiliency Plan with Inclusion of an Inventory of Toxic Sites on the Richmond Shoreline) and R.4(Community Crisis Response Program Update), failed by the following vote: Ayes: Councilmembers Jimenez, Robinson, Vice Mayor McLaughlin, and Mayor Martinez. Noes: Councilmembers Bana, Willis, and Zepeda. Absent: None. Abstain: None).
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The recommended action was modified as follows:

DIRECT staff to circulate a Request for Proposal (RFP) to contract with a shoreline consultant for the creation of a Shoreline Resiliency Plan with inclusion of an inventory of developed and undeveloped toxic sites along our shoreline and along with an examination of the upstream areas and watersheds come back to the Council by end of year with a recommended consultant to create this plan over the course of 12 months.

Motion by Vice Mayor Gayle McLaughlin
Seconded by Councilmember Claudia Jimenez

Ayes (7): Councilmember Soheila Bana, Councilmember Claudia Jimenez, Councilmember Doria Robinson, Councilmember Melvin Willis, Councilmember Cesar Zepeda, Vice Mayor Gayle McLaughlin, and Mayor Eduardo Martinez Passed (7 to 0)

R.4 Community Crisis Response Program Update
RECEIVE a draft report and presentation from Urban Strategies Council regarding Community Crisis Response Program model options; and PROVIDE DIRECTION to City staff – Community Services Department (LaShonda White 510-620-6828/ Patrick Seals 510-307-8016).

Continued to the September 12, 2023, City Council meeting.

R.5 Fiscal Year 2022-2023 City-Wide Accomplishments
RECEIVE a presentation from the city manager on the Fiscal Year 2022-2023 City-wide accomplishments – City Manager’s Office (Shasa Curl 510-620-6512).

Continued to the September 12, 2023, City Council meeting.

S. ADJOURNMENT
There being no further business, the meeting adjourned at 11:39 p.m., to meet again on September 12, 2023.

Clerk of the City of Richmond Mayor

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1 RICHMOND, CALIFORNIA,

SPECIAL CITY COUNCIL MINUTES

July 19, 2023, 10:00 a.m.

Multi-Purpose Room - Basement
440 Civic Center Plaza
Richmond, CA 94804

_____________________________________________________________________

A. SPECIAL MEETING OF THE RICHMOND CITY COUNCIL
The special meeting of the Richmond City Council was scheduled for 10:00 a.m. and was called to order by Mayor Eduardo Martinez at 10:15 a.m. Mayor Martinez attended the meeting remotely from Loews Regency New York, 540 Park Avenue, New York, NY .

B. ROLL CALL

Present: Councilmembers Doria Robinson, Melvin Willis, Cesar Zepeda, Vice Mayor Gayle McLaughlin, and Mayor Eduardo Martinez. Absent: Councilmembers Soheila Bana and Claudia Jimenez.

C. STATEMENT OF CONFLICT OF INTEREST
None.

D. AGENDA REVIEW
None.

E. CONSENT CALENDAR
E.1 Tax Rate for Tax Override Pension Fund
Ayes (5): Mayor Eduardo Martinez, Councilmembers Melvin Willis, Cesar Zepeda, Doria Robinson, and Vice Mayor Gayle McLaughlin Absent (2): Councilmembers Soheila Bana and Claudia Jimenez Passed (5 to 0)

ADOPT an ordinance (second reading) setting the tax rate for the Tax Override Pension Fund for Fiscal Year 2023-2024 at 0.14 percent – Finance Department (Mubeen Qader/ Antonio Banuelos 620-6741).

F. ADJOURNMENT
There being no further business, the meeting adjourned at 10:18 a.m. to meet again on Tuesday, September 12, 2023, at 6:30 p.m.

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September 12, 2023

City Council

DATE: September 12, 2023
TO: Mayor Martinez and Members of the City Council
FROM:

Vice Mayor Gayle McLaughlin

Subject:

Richmond Police Activities League (RPAL) lease
amendment
FINANCIAL IMPACT: N/A

PREVIOUS COUNCIL
ACTION:

One of the City Council goals is to create Transitional Villages for unhoused residents in Richmond

STATEMENT OF THE
ISSUE:

For the past 7 months, community group Tiny Village
Spirit (which is a project of the non-profit Rebuilding Together East Bay Network) has worked to prepare a
project of tiny houses at the Richmond Police Activities League (RPAL) leased site at 175 23rd Street. The team leading this project has worked with City staff to comply with various codes and it is now time to move the lease amendment forward.

RECOMMENDED ACTION: DIRECT staff to negotiate and finalize the final form of a Richmond Police Activities League (RPAL) lease
amendment at 175 23rd St. within 14 days to allow for the Richmond Tiny Home Village, Farm, and Garden Project
to be built once permits and approvals are obtained -
Vice Mayor Gayle McLaughlin (510-620-6636).

AGENDA
REPORT
264

September 12, 2023
DISCUSSION:

The Richmond Tiny Home Village, Farm and Garden project is a dynamic collaboration between six local community organizations creating Richmond, California's first Tiny House Village. The Richmond Police Activities League (RPAL) lease amendment will allow initially six tiny houses at the site to be inhabited by six Richmond unhoused youth (later, another six tiny houses are planned). This simple lease amendment has been in the works for seven months. Many meetings have occurred with multiple City staff members to address comments. The Deputy Fire Marshal has been involved and the architect team from the project has made sure the design meets fire code requirements.

The project will not be ready for inhabitants to move in until summer 2024, but it is essential that this lease amendment moves forward, so that additional steps can be taken in terms of construction of the project. The lease amendment is a simple step that allows for the project to be a specified use in the lease agreement with RPAL (originally limited to other uses). Continued discussion with City staff will occur throughout the permitting process.

The Richmond Tiny Home, Farm, and Garden Project (led by Tiny Village Spirit) is fundraising one million dollars for this project – a fair amount of which has already been secured. The Tiny House Village will be in conjunction with the RPAL farm and garden project and link to RPAL’s Culinary Arts project. The young people who will be living there will be identified through the County’s Coordinated Entry system. Sadly, too many young people, ages 18-24, are living on the streets and in tents. This project will help to address the encampment issue we deal with daily in Richmond. The Project includes on-site services for youth . The team has obtained buy-in from the surrounding Neighborhood Councils, as well as RPAL and Greater Richmond Interfaith Program (GRIP). They have previously set up a youth tiny village in Oakland that is successfully operating.

It is time for Richmond to do the same. The City Council set as a goal the implementation of two to three tiny villages. This small village will be a great start towards achieving this goal. There has been a lot of progress and momentum on the project. Next steps include finalizing the site plan and permits for review and approval from the City, including the Fire, Planning, and Building departments.

DOCUMENTS ATTACHED:

Attachment 1 – Draft Site Plan
Attachment 2 – Summary of Tiny House Village, Farm and Garden Project 265
First Amendment to Lease RPAL – Tiny Homes
Attachment 1 – Site Plan

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RICHMOND TINY HOUSE VILLAGE
Farm and Garden Project

AN EMPOWERMENT-FOCUSED

YOUTH EMERGENCY HOUSING COLLABORATION
Including:
• Richmond Police Activities League
• Greater Richmond Interfaith Program (GRIP)
• Hope Solutions
• Rebuilding Together East Bay-North
• SOS Richmond
• Tiny Village Spirit
• USF Architecture and Community Design Program
August 2023
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THE CRISIS
According to the most recent point-in-time count,
the number of unhoused people in Richmond
has increased by 90 percent since 2019—to
632 people unsheltered on any given night in
2022. The City ranked first county-wide of major
cities in Contra Costa County having the largest
population of unhoused individuals. Homeless
youth make up 20 percent of the unhoused
population, so as many 125 Richmond youth are
unsheltered each day.

Tiny House Villages have been created in
multiple cities around the Bay Area in recent
years and provide a creative vehicle for providing both emergency and transitional housing while efforts are being made to move individuals into permanent housing. In Oakland, Youth Spirit Artwork’s Tiny House Empowerment Village is one excellent model, now housing 22 youth, ages 18 to 24, while in San Francisco Dignity Moves has opened a promising 70-unit village serving adults.

California’s Emergency Shelter Ordinance provides a means of expediting permits and other elements of the building process making it possible to quickly develop tiny house village projects, in much less time than it takes
for permanent supportive housing to be built.

The time is ripe for Richmond to carry out
a pilot Tiny House Village Project—toward
making use of Tiny House Villages as a viable
short-term solution to Richmond’s housing
crisis.

WHO WE ARE
The Richmond Tiny House Village, Farm and Garden Project is being managed by a Steering Committee made up representatives from project partner organizations, as well as youth, and skilled community volunteers. Fourteen Working Groups will be activated during the course of the project working on specific project components, comprised of volunteer specialists in varied build areas, as well as young adults.

Richmond Police Activities League—Larry Lewis
Richmond Police Activities League (RPAL) programs have been meeting West Contra County young people where they are offering a variety of structured educational and 268
recreational programs and activities that are challenging yet enjoyable to its members, since its founding in 1982. RPAL is the primary lease holder for our City-owned site and will be operating the Farm and Garden adjacent to the Richmond Tiny House Village, linked to its developing Josh and
Elaina Genser Culinary Center.

Youth at the Village choosing to
do so will have the opportunity to
get involved in the culinary jobs
training program offered through
RPAL.

Greater Richmond Interfaith
Program--Ralph Payton
GRIP is a fifty-one year old multi-
cultural, multi-ethnic coalition of
congregations from varied faith
traditions working together as a
diverse and inclusive collaborative
dedicated to helping those in our community in need to transition to self-sufficiency. GRIP provides a safe and nourishing place that helps transform those who are unsheltered and in need and empowers them to move toward self-sufficiency. GRIP will work as a core partner in our Richmond Tiny House Village, Farm and Garden efforts engaging congregations in “building” the Village, and will also provide food for our Saturday volunteers.

Hope Solutions—Deanne Pearn
Founded in 1997 by a coalition of
local faith communities, to provide
emergency shelter to homeless
individuals, Hope solutions
has grown to be the premier
organization in Contra Costa County
providing permanent supportive
housing and vital services to over
2,200 of the most vulnerable
members of the community.

Hope Solutions will provide case
manegment and housing navigation
services as part of this project.

Rebuilding Together East Bay-
North—J.W. Frye
Rebuilding Together EBN has met a critical need in our community for repairs, renovations and safety modifications to improve the lives of low-income seniors, people with disabilities, veterans and local non-profit organizations since 1992. Rebuilding Together will organize volunteers for the project builds and will publicize builds with its base of congregations, business supporters, and interested community members.
269
SOS Richmond—Daniel Barth
SOS Richmond brings unsheltered and unhoused neighbors together to address the challenges of homelessness in Richmond. SOS Richmond will assist with project organizing and when it opens will property manage the Richmond Tiny House Village, with consulting support from Housing Consortium of the East Bay.

Tiny Village Spirit—Sally Hindman
Jumping off from successfully project managing creation of Youth Spirit Artwork’s award- winning youth Tiny House Empowerment Village, Oakland’s first legal tiny house village, Tiny Village Spirit will be engaged in project management for Richmond’s Tiny House Village, including fundraising, assisting with organizing volunteers, organizing Steering Committee activities and Working Group contributions.

USF Architecture and Community Design Program—Seth Wachtel Architecture students from University of San Francisco have been engaged in work designing Tiny House Villages around the Bay Area since 2018, as part of their undergraduate architectural training. USF students led by Prof. Wachtel will work with local youth and the project Steering Committee to create architectural designs/renderings for the Tiny House Village.

OUR VISION AND SOLUTION: HOUSING, SUPPORT AND COMMUNITY The City of Richmond currently has 12 units of
dedicated housing supporting unsheltered young
people, ages 18 to 24. Local youth have identified the
lack of stable and affordable housing in the area as the number one obstacle they face in meeting their goals.

Richmond youth have engaged in a visioning exercise
and reported that stable housing, consistent access to
services, and the support of a peer-driven community
could break the cycle of homelessness. Youth’s vision
led to the development of the plan for Youth Spirit
Artwork’s Tiny House Empowerment Village, designed
with supportive services and amenities.

Our new collaboration seeks to change the housing
status quo for unsheltered youth in Richmond—making
innovative, dedicated youth housing a reality through
piloting construction of six dedicated units, tiny houses serving young people living in a small, well supported
community. Supplemental structures to complete the
Tiny House Village will include a tiny house for a Resident Assistant, two yurts, including a Kitchen/Dining Room Yurt and a Community Space Yurt with laundry facilities, an Entrance Security Cabin, and a two-restroom Bathroom Trailer.
270

DEVELOPMENT
DEVELOPMENT TIMELINE 2023-24
Addressing the homelessness crisis, especially in the Bay Area requires fresh approaches and innovative thinking. To meet that challenge, the Richmond Tiny House Village is being developed in component phases January 2023 through June 2024, with a village move in target goal of July 2024.

PHASE 1—DEVELOPMENT OF ARCHITECTURAL PLANS: JANUARY 2023-JUNE 2023 A team of students from USF are working in spring 2023 to complete the architectural plans for the Tiny House Village.

PHASE 2—CONSTRUCTION OF TINY HOUSES AND “BUILDING” WORK :

JUNE 2023-FEBRUARY 2024
Beginning in June 2023 through February 2024 our job training partners Rising Sun Center for Opportunity and Big Skills Tiny Homes will train young people in tiny house construction, building houses for use at the Tiny House Village. Rising Sun and Big Skills Tiny Homes will build a total of three tiny houses as part of this work—all of which will become part of the Village.

Local high schools will be organized to have classes construct four of the tiny houses using YSA tiny house design plans. High schools who have previously built tiny houses using this design include: Latitude High School and College Prep. Lick Wilberding, Bentley, Bishop O’Dowd and McClymonds High School have all participated in youth tiny house village creation in Oakland, helping build houses and other structures. Throughout summer 2023 Richmond YouthWorks participants and volunteers will be engaged in preliminary building at the site.

Gregory Shilling
271
PHASE 3—COMMUNITY BUILDS: JUNE 2023-JUNE 2024
Led by volunteers from Rebuilding Together East Bay North, volunteers from the interfaith religious community, from local businesses, schools, and from the community at-large will be engaged in Community Builds, constructing all project components including: assembling yurts, building out village infrastructure, constructing the fence and village pathways, hooking up the bathroom building, and multiple other tasks. Interior furnishing will be carried out by volunteers through corporate donated furnishings using the “adopt a tiny house” model engaging congregations decorating
individual houses.

PHASE 4—MURAL CREATION: JANUARY
2024-JUNE 2024
The tiny houses and other village structures
will be painted with murals designed and
created by local community artists, and by
youth artists, with the help of adult artist
mentors.

By Opening Day, all houses will have
completed murals, resulting in a mobile mural
garden of tiny houses on wheels.

PHASE 5—MOVE-IN PLANNING AND
ORCHESTRATION: JULY 2023-JULY 2024
The services partner chosen for the Tiny
House Village, Hope Solutions, will engage
with Richmond youth leaders in creation of
the Program Model, using a resident selection
process connected to the Coordinated Entry
System, with a carefully orchestrated move in
process.

The Property Manager, SOS Richmond,
will prepare documents in conjunction with
Housing Consortium of the East Bay January 2024 to June 2024, and will hire a live-in Resident Assistant/Village Manager in spring 2024.

PHASE 6—GROWTH AND PLANNED NEXT STEPS: JULY 2024 AND BEYOND To address the need for even more emergency and transitional housing serving Richmond youth, our plan is that following careful input and evaluation by residents, staff, Neighborhood Council members and the City of Richmond, the Tiny House Village project will be followed by construction of six additional tiny houses in 2025. We also hope that this project serves as a model for other Tiny House Villages in Richmond and West County supported by local residents and businesses. Tiny Houses are a common sense solution to the housing crisis. Tiny houses are:
272
• Quick, inexpensive, and easy to assemble
• Movable and adaptable
• Compatible with the Habitat for Humanity community build model • Replicable across location and need

COLLABORATIVE LIVING AT THE RICHMOND

TINY HOUSE VILLAGE PROJECT
The Richmond Tiny House Village will be operated as a transitional-aged youth (TAY) emergency shelter following guidance provided by the City of Richmond’s emergency shelter ordinance. Its Covenant will allow young people to stay a maximum of two years or until youth are placed into permanent housing.

The youth in the Village will be integrated on a voluntary basis into programming offered by our Lead Service Provider, Hope Solutions, and local youth service agencies, where they will access wraparound social services and case management. Over two years the Village will transition youth from homelessness/unstable housing to financial self-sufficiency and stability.

FINANCIAL AND IN-KIND SUPPORT

Capital funds for building the Village will be raised from individual donors, private foundations, congregations, NGO’s and corporations. The draft Capital Budget for the project is $976,536.

In-kind support will be actively pursued through Bay Area businesses including IKEA, Truitt and White, Williams Sonoma, Inc. and more.

Operating funds for the Village will be pursued through the City of Richmond, Contra Costa County and private foundations. The Village Operating Budget is in development. 273

OPERATING THE VILLAGE
SOS Richmond’s management experience working with unsheltered individuals will be combined at the Village with consulting support from Housing Consortium of the East Bay.

Guiding principles of the operational plans include:
♦ A safe, clean, well-maintained environment;
♦ A model that is fiscally responsible, mitigates risk and manages liability; ♦ A plan that ensures that resident are given every chance to succeed.

Operational costs will be offset by Program Fees from residents. Our model is to use a sliding scale, based on an ability to pay at 1/3 of resident income, and we anticipate that the average monthly program fee income will be $250/unit. Program fees will be used to cover the cost of utilities and operations. Residents will be asked to participate in helping with weekly cleaning and property maintenance.

PROGRAM
The focus of our program model will be on youth jobs training, job placement and academic success. Once a resident is settled in a safe environment, they will be supported by a full range of services and training opportunities that focus on the job and life skills needed to transition toward long-term housing stability.

These programs are currently offered by local youth service providers in Richmond, with demonstrated success. Training programs will be complimented with the provision of comprehensive case management support, leadership training, and social services by our Lead Social Services Provider, Hope Solutions.

For youth to successfully transition to long-term stability Hope Solutions will provide a supportive and caring environment that delivers:

Educational Jobs Training & Life Skills Emotional & Opportunities Placement Support Crisis Support 274
While in the program, residents will be expected to work or attend community college, and make consistent progress towards long-term goals. Residential community-based activities will be youth-led, complete with restorative justice conflict resolution and community consensus decision making.

The Tiny House Village will make use of a Covenant of behavior based on community accountability and restorative justice. Residents will be accountable both to the program and to each other for helping all community members in achieving their goals.

TRACKING SUCCESS
Program success meeting key goals and objectives
will be tracked by Hope Solutions:
♦ To help youth develop and solidify the skills
they need to be job-ready
♦ To improve health and wellness, mentally and
physically
♦ To set and meet educational and vocational
goals
♦ To progress toward sustainable independent
living
Hope Solutions will be well positioned to measure
outcomes of resident progress through both the
housing and job training program, measuring services
and housing stability throughout their participation. In addition:
- Residents will develop written educational
and/or vocational plans upon move-in. Regular
case management meetings and community
accountability will help support each participant,
updating plans and timelines to track when goals
are met.
- Life skills, health and wellness will be assessed regularly. - Leadership skills will be assessed; residents in the first cohort may apply to become paid community leaders, contributing their experience, knowledge, and skills to tomorrow’s youth.
- Impact and outcomes will be tracked longitudinally over a period of years.

275

REPLICATION
The Project Team will document the process of planning, building, implementing and operating the program and its impact so the project model can be shared with the City of Richmond toward expansion to create a larger youth tiny house village, as soon as land might become available. Plans and materials will also be shared with interested communities toward replication. The Pilot characteristics and results will be shared via the new web site being developed by Tiny Village Spirit and Latitude High School cataloguing tiny house villages serving unhoused people around the country.

This model Tiny House Village Pilot for young adults, with embedded wraparound services, will be one of the first in the country. As such, our plan is to document and share lessons learned, challenges, successes, policies and procedures, and building plans. Our work will, therefore, have a greater impact and this model can be used to help youth throughout the country! 276

CAPITAL BUDGET AND SOURCES OF FUNDS
Richmond Tiny House Village Project 2023-24
Capital Budget and Sources of Funds*
Contractual Services (secures site/tests/contracts/policies) $ 15,000 Site Work/Utilities/Electricity/Infrastructure $ 95,000 Parking Lot (Village Section—7 spaces) and Bike Barn $ 28,000 Kitchen Build Out/Appliances $ 30,000
Construction Materials (13 tiny houses, including RA house) $260,000 Fence (includes mural paint and supplies) $ 30,000 Common Room Buildings/Yurts (including hook ups) $ 50,000 Landscaping/Artistic Elements $ 20,000
Pathways (wheelchair accessible) $ 40,000
Gateway/Entrances (including signage) $ 7,000
Restroom Trailer (inc. hook ups and wheelchair ramp) $ 70,000 Security System $ 20,000
Murals/Art Work $ 10,000
Murphy Beds and Furnishings (not including in-kind donations) $ 10,000 Donated Security Cabin (hook ups and improvements) $ 5,000 Project Management/Community Organizing $132,000
Total Development Costs $822,000
Contingency (@ 8%) $ 65,760
Subtotal $887,760
Administration/Bookkeeping (@ 10%) $ 88,776
TOTAL $976,536
Sources of Funds—Summary
Contra County Measure X $ 65,000 Committed
Anonymous Family Fdn $ 15,000 Committed
The Choyce Firm $ 2,500 Committed
Mormon Church—Natl. $ 120,000 Pending
Mechanics Bank $ 10,000 Pending
Fairy Godmothers $ 1,000 Pending
Mormon Church—Oakland Region $ 25,000 In-Dev
HEDCO Foundation $ 100,000 In Dev
Silicon Valley Comm. Fdn. $ 100,000 In Dev
Irwin Foundation $ 100,000 In Dev
Kaiser Permanente Foundation $ 50,000 In Dev
San Francisco Foundation $ 75,000 In Dev.

Other Family Foundations $ 80,000 In Dev.

Blue Shield Foundation $ 25,000 In Dev.

Banks & Corporations $ 50,000 In Dev.

Individual Giving Campaigns $ 85,000 In Dev.

Religious Funders $ 50,000 In Dev.

Congregations $ 25,000 In Dev.

TOTAL $ 978,500
In Kind Contributions (Furniture) $ 15,000
TOTAL $ 993,500
*Assumes rounding, does not include In-Kind Volunteer Labor For additional information, please contact Sally Hindman, Coordinator, Tiny Village Spirit at:

[email protected]
277

September 12, 2023

Community Development

DATE: September 12, 2023
TO: Mayor Martinez and Members of the City Council
FROM:

Lina Velasco, Director of Community Development
Jesus M. Morales, Housing Manager

Subject:

Encampment Resolution Funding Round 2 Award
FINANCIAL IMPACT: The City was awarded a $8,602,587 grant to provide services to connect at least 115 unhoused city residents with urgently needed services and pathways to housing.

The City will be required to expend 50 percent of its
allocation by June 30, 2024 and expend 100 percent of
grant funds by June 30, 2026. A project specific account string will be created for this grant once the funds are appropriated by the City Council.

PREVIOUS COUNCIL
ACTION:

None

STATEMENT OF THE
ISSUE:

The City of Richmond was awarded an Encampment
Resolution Funding Round 2 award to connect at least
115 unhoused city residents with urgently needed
services and pathways to housing to resolve
encampments along Interstates 80 and 580 and the
Richmond Greenway. City Staff is seeking City Council
authorization to accept and appropriate the $8,602,587 in grant funds.

AGENDA
REPORT
278

September 12, 2023
RECOMMENDED ACTION:

ACCEPT and APPROPRIATE a $8,602,587
Encampment Resolution Funding Round 2 award from
the Business, Consumer Services and Housing Agency’s
(BCSH) California Interagency Council on Homelessness
(Cal ICH) to connect at least 115 unhoused city residents with urgently needed services and pathways to housing
to resolve encampments in the City, including those
located along Interstates 80 and 580 – Community
Development Department (Lina Velasco 510-620-
6841/Jesus Morales 510-620-6649).

DISCUSSION:

In February 2023, the Community Development Department submitted an Encampment Resolution Funding (ERF) Round 2 application seeking resources from the State of California to fund a second local demonstration project to connect at least 115 unhoused city residents, living in encampments, along Interstates 80 and 580 and the Richmond Greenway, with urgently needed services and pathways to housing.

Richmond is one of six cities that received a second ERF award (ERF-R-2). The use of the City’s first ERF award was focused at resolving the Castro Vehicle Encampment and restoring the site to its original Bay Trail use. City staff is seeking City Council authorization to accept and appropriate the $8,602,587 ERF-R-2 award (Attachment 2).

Summary of Richmond’s ERF Round 2 Project
Richmond’s plan is designed to help an especially vulnerable and transient population— people living in tents, lean-tos, and on the ground along the city’s major transit corridors, including Interstates 80 and 580. Staff from Richmond’s Housing Division worked with Caltrans to identify eight critical locations beneath overpasses and in the land patches formed by curving freeway entrances and exits where people return again and again.

The City will focus its efforts to support people now living in these dangerous locations to stabilize their lives and move into safe housing. The target encampments are along Central Avenue, Marina Bay Pkwy., Cutting Blvd., Macdonald Ave., San Pablo Dam Rd., and Castro Street, where people living in vehicles are already receiving support services through a previous grant.

The project is designed to achieve real change for individuals experiencing homelessness in Richmond, not to just “clear sites.” It was selected for funding by the California Interagency Council on Homelessness (Cal ICH) because of its commitment to provide people in encampments with holistic, compassionate case management to address long-term health and housing needs. A nine-person Rapid Rehousing Team with expertise in street outreach, clinical care, housing navigation, social services, and employment will go to the sites, meet the people living in them, learn about their needs, and work to connect the residents to life-changing resources. Encampment residents 279

September 12, 2023
will develop plans to move from the streets onto durable paths to stability, with support over three years.

Alignment with Homelessness Strategic Plan
The proposed project will assist in implementing certain short-term action steps identified in the City’s recently adopted Homelessness Strategic Plan. Specifically, the following short-term action steps will be implemented through this project:

1.4 Expand case management and other care-related individualized services directly in encampments to build connections for unsheltered individuals to have access to an expanded array of opportunities and resources for personal development, wellness and health, financial means to secure and sustain housing, and ongoing supports for long- term stabilization; and,

3.1 Establish a flexible fund for financial assistance for diversion and housing focused problem solving, including time-limited or one-off expenses.

This project will provide resources to hire a project specific Coordinated Outreach and Referral Engagement (CORE) Team to connect unhoused residents to the Continuum of Care services. The ERF-R-2 award will also help fund other services such as case managers and housing navigators to connect unhoused residents to stable housing.

The grant award also includes flex funds that could be used to provide unhoused program participants to obtain assistance in getting document-ready (e.g., obtaining copies of birth certificates, identification cards, social security cards, etc.) for housing, completing vehicle repairs, food support, and rental assistance.

CONCLUSION:

The ERF-R-2 funds are needed to help address the myriad needs of people living in various encampments, along Interstates 80 and 580 and the City. Acceptance and appropriation of this award will assist the City in connecting at least 115 unhoused city residents, living in encampments, with urgently needed services and pathways to housing.

DOCUMENTS ATTACHED:

Attachment 1 – Resolution
Attachment 2 – Award Letter
280
Reso. No. ___

RESOLUTION NO. _ _ _ _ _ _ _ _ _

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RICHMOND, CALIFORNIA

ACCEPTING AND APPROPRIATING ENCAMPMENT RESOLUTION FUNDING ROUND 2 AWARD

WHEREAS, under the authority of Chapter 7 of Part 1 of Division 31 of the California Health and Safety Code (sections 50250 et seq.), the Encampment Resolution Funding (ERF) Program was established to increase collaboration between the California Interagency Council on Homelessness (CAL ICH), local jurisdictions, and continuums of care; and

WHEREAS, the ERF Program was initially authorized in 2021 through Assembly Bill (AB) 140 (Chapter 111, Statutes of 2021), which allocated $50 million for what would become the first round of funding. SB 197 (Chapter 70, Statutes of 2022) amended the program and AB 178 (Chapter 45, Statutes of 2022) allocated an additional $300 million for Round 2 of ERF funding; and

WHEREAS, ERF Program activities must comply with Housing First and Homeless Data Integration System (HDIS) data submission requirements. Pursuant to Welfare and Institutions Code (WIC) section 8256, all recipients of ERF funding shall comply with the core components of Housing First, as defined in WIC section 8255; and

WHEREAS, ERF-R-2 grant recipients must participate in the statewide HDIS by entering data and information regarding individuals served by this funding, and services and housing options provided, into their local Homeless Management Information System (HMIS); and

WHEREAS, in February 2023, the City submitted an application for ERF Round 2 (ERF-R-2) funds seeking resources to support cross-systems collaboration and service strategies to help people experiencing homelessness at various encampments throughout the City to transition toward safe and stable housing pathways; and

WHEREAS, the City’s project proposal will assist in implementing short-term actions steps identified in the City of Richmond Homelessness Strategic Plan (adopted May 2023) specifically action steps 1.4 Expand case management and other care- related individualized services directly in encampments to build connections for unsheltered individuals to have access to an expanded array of opportunities and resources for personal development, wellness and health, financial means to secure and sustain housing, and ongoing supports for long-term stabilization; and, 3.1 Establish a flexible fund for financial assistance for diversion and housing focused problem solving, including time limited or one-off expenses; and

WHEREAS, the City of Richmond’s proposal was awarded $8,602,587 in ERF- R-2 program funds.

NOW, THEREFORE, BE IT RESOLVED THAT, the City Council of the City of Richmond authorizes the City Manager or designee to execute a standard agreement and request for funds form, and all other documents required by the Interagency Council on Homelessness, and any amendments thereto and accepts and appropriates the ERF-R-2 funds to the FY23/24 budget through FY25/26.

*********************

281
Reso. No. ___

I certify that the foregoing resolution was passed and adopted by the City Council of the City of Richmond at a regular meeting thereof held September 12, 2023, by the following vote:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

CLERK OF THE CITY OF RICHMOND
(SEAL)

Approved:

__________________
Mayor

Approved as to form:

_____________
City Attorney

282

June 2023

City of Richmond, Community Development Department
Attn: Lina Velasco
450 Civic Center Plaza
Richmond, CA 94804

RE: ERF-2-R Award Announcement – City of Richmond,
Community Development Department
Award Amount: $8,602,587.00

Dear Lina Velasco:

The Business, Consumer Services and Housing Agency’s (BCSH) California Interagency Council on Homelessness (Cal ICH) is pleased to announce that the City of Richmond, Community Development Department has been awarded an Encampment Resolution Funding Rolling (ERF-2-R) grant in the amount of $8,602,587.00. This letter constitutes notice of the award of ERF-2-R funds for use in the City of Richmond, Community Development Department.

The City of Richmond, Community Development Department will receive its full disbursement of funds after the Standard Agreement is fully executed. Please be advised that this award is subject to the terms and conditions of the Standard Agreement. Failure to sign and return the Standard Agreement within 30 days of receipt from BCSH may result in a delay of disbursement of funds.

Congratulations on your successful application. For further information or if you have any questions, please contact me at
[email protected] or [email protected].

Sincerely,
Jeannie McKendry
Jeannie McKendry,
Grants Development Section Chief, Cal ICH

BUSINESS, CONSUMER

SERVICES AND

HOUSING AGENCY

801 Capitol Mall
Suite 601
Sacramento, CA 95814
(916) 651-2820
bcsh.ca.gov/calich

Gavin Newsom,
Governor
Lourdes M.

Castro Ramirez,
Secretary

283

September 12, 2023

Community Development

DATE: September 12, 2023
TO: Mayor Martinez and Members of the City Council
FROM:

Lina Velasco, Director of Community Development
Jesus Morales, Housing Manager
Kaitlyn Quackenbush, Housing Fellow

Subject:

Sole-Source Contract with Just Cities, LLC
FINANCIAL IMPACT: The $150,000 contract amount is allocated in the fiscal year 2023-24 Planning Division budget (account string:
15061219-400201)

PREVIOUS COUNCIL
ACTION:

Click or tap here to enter text.

STATEMENT OF THE
ISSUE:

In 2022, Just Cities, LLC was a subcontractor to Lisa
Wise Consulting, lead consultant for the 6th Cycle
Housing Element update. Specifically, Just Cities, LLC prepared the Affirmatively Furthering Fair Housing
(AFFH) appendix, with an accompanied list of specific
Meaningful Actions included in the Housing Element. Just Cities, LLC will assist the City in the development of a Housing Equity Roadmap (HER). The HER will serve as
an implementation plan for new policies, programs, or
investments that can be realized in the short and long- term, including the AFFH Meaningful Actions, to ensure
Richmond residents have affordable, stable, and dignified housing.

AGENDA
REPORT
284

September 12, 2023
RECOMMENDED ACTION:

APPROVE a sole-source contract with Just Cities, LLC in the amount of $150,000 for development of a Housing
Equity Roadmap that builds upon the recently completed
Affirmatively Furthering Fair Housing Analysis prepared in the 6th Cycle Housing Element, for a term beginning
September 12, 2023, and ending December 31, 2025 –
Community Development Department (Lina Velasco 510-
620-6841/Jesus Morales 510-620-6649).

DISCUSSION:

Background
In 2022, Just Cities, LLC was a subcontractor to Lisa Wise Consulting, lead consultant, for the 6th Cycle Housing Element update. Specifically, Just Cities, LLC prepared the Affirmatively Furthering Fair Housing (AFFH) appendix, with an accompanied list of specific Meaningful Actions included in the Housing Element. The AFFH analysis was a new State requirement for Housing Element Updates beginning in 2021. Just Cities, LLC supported the City in its first ever State required assessment of fair housing issues, contributing factors, and the development of meaningful actions to affirmatively further fair housing.

Due to their role in the development of the 6th Cycle Housing Element update and AFFH appendix, Just Cities, LLC is well positioned to continue this previous work with the development of a Housing Equity Roadmap. Therefore, staff is requesting authorization to enter into a sole source contract with Just Cities for the Housing Equity Road Map (see Attachment 1). Just Cities, LLC already has 1) a working familiarity with the housing and demographic landscape of Richmond; 2) existing relationships with community partners and organizations; 3) rapport with a diverse group of residents through a Resident Advisory Council (RAC) that was part of the Housing Element work; and, 4) knowledge of the housing programs and policies, identified in the AFFH, to be further examined in the HER. The HER will continue the AFFH work, Just Cities, LLC conducted by examining and proposing concrete implementation and funding plans for key policies that will address housing and neighborhood inequities within Richmond.

The HER will largely continue the AFFH work, Just Cities, LLC conducted for the Housing Element Update (HEU) by examining and proposing concrete implementation and policy assessment plans for key policies that will address housing issues within Richmond. Specifically, their work will support the city in implementing many of the programs identified under 6th Cycle Housing Element Goal 6: Promote fair housing access and opportunities for all persons (see attachment 3). As explained in the sole source (see Attachment 2) and above, it would be unavailing and redundant for another organization to recreate these relationships, reflecting months of rapport from HEU work. The HER will allow the City of Richmond and Just Cities, LLC to refine recently completed work.
285

September 12, 2023
Just Cities, LLC will assist in developing a Housing Equity Roadmap (HER) for the City of Richmond. The HER will serve as an implementation plan for new policies, programs, or investments that can be realized in short, mid- and long-term actions to ensure Richmond residents have affordable, stable, and dignified housing. The HER will address issues of racial segregation, fair housing, land use compatibility, housing production, housing habitability, equitable development, and include community feedback. The HER, once adopted, will provide policy priorities and implementation plans for the strategic use of the City resources.

Environmental Review:

Authorization of sole-source contract is not a project pursuant to the California Environmental Quality Act (CEQA). Any project constructed/awarded funds because of Housing Equity Roadmap policies and programs will be evaluated under CEQA, as applicable.

Conclusion:

City staff recommends that the City Council approve the sole-source contract with Just Cities, LLC to develop the City of Richmond’s Housing Equity Roadmap.

DOCUMENTS ATTACHED:

Attachment 1 – Draft Contract
Attachment 2 – Sole-Source Form
Attachment 3 – 6th Cycle Housing Element Goal 6
286

CITY OF RICHMOND

STANDARD CONTRACT

Department: Project Manager:

Project Manager E-mail:

Project Manager Phone No:

PR No: Vendor No: P.O./Contract No:

Description of Services:

The parties to this STANDARD CONTRACT do mutually agree and promise as follows:

1. Parties.

The parties to this Contract are the City of Richmond (herein referred to as the “City”) and the following named Contractor:

Company Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No: / Ex
piration Date:

A California [ ] corporation, [ ] limited liability corporation [ ] general partnership, [ ] limited partnership, [ ] individual, [ ] non-profit corporation, [ ] individual dba as [specify:] , [ ] other [specify:]

2. Term. The effective date of this Contract is and it terminates unless terminated as provided herein.

3. Payment Limit.

City’s total payments to Contractor under this Contract shall not exceed $ . City shall not pay for services that exceed the Contract Payment Limit unless a contract amendment has been approved by the City Council or City Manager.

4. Contractor’s Obligations.

Contractor shall provide those services and carry out
that work described in the Service Plan (Exhibit A) which is attached hereto and is incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.

5. City's Obligations.

City shall make to the Contractor those payments described in the Payment Provisions (Exhibit B) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.

287

6. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C) which are attached hereto and are incorporated herein by reference.

7. General Conditions.

This Contract is subject to the General Conditions
(Exhibit D) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.

8. Special Conditions
. This Contract is subject to the Special Conditions (Exhibit E) (if any) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. (Note:
other than Public Works contracts, the City will agree to Special Conditions only in unusual circumstances.)

9. Insurance Provisions.

This Contract is subject to the Insurance Provisions
(Exhibit F) which are attached hereto and are incorporated herein by reference.

10. Signatures. These signatures attest the parties' Contract hereto:

CITY OF RICHMOND CONTRACTOR:
a municipal corporation

By:
(* The Corporation Chairperson of the Board,
President or Vice President should sign below)

Title: By:

I hereby certify that this Contract Title:
has been approved by City Council.

Date Signed:

B y :

City Clerk

(* The Corporation Chief Financial Officer,
Secretary or Assistant Secretary should sign below)
Approved as to form:

B y :

B y : T i t l e :

City Attorney
Date Signed:

(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a corporation
or nonprofit organization, this Contract (1) must
be signed by (a) the Chairperson of the Board,
President or Vice-President and
(b) the
Secretary any Assistant Secretary, the Chief
Financial Officer or any Assistant Treasurer.

LIST OF ATTACHMENTS:

Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Standard Contract/EJ/TE 9-26-07
288
For the Contract between the City of
Richmond and

EXHIBIT A

SERVICE PLAN

Contractor shall, to the satisfaction of the , perform the following services and be compensated as outlined below:

289
Just Cities, LLC Scope of Work
Richmond Housing Element Meaningful Actions
Implementation and Housing Equity Roadmap Development

8.9.23 Project Description and Goals
In partnership with Just Cities, LLC, the City of Richmond produced a statewide model Af firmatively Furthering Fair Housing (AFFH) section of its draft 6th cycle Housing Element. Integral to the City’s implementation of its Meaningful Actions, which will be reviewed annually by the State, is the City’s creation of a Housing Equity Roadmap. Based upon Just Cities, LLC leadership’s prior experiences in the development of the Richmond AFFH and the creation of the Oakland Housing Equity Roadmap, Just Cities, LLC is proposing to continue to utilize a transformative planning framework to produce a Housing Equity Roadmap (HER) for the City of Richmond. The HER will serve as an action plan with immediate and long-term policy solutions to ensure that every Richmond resident has affordable, stable, and digni
fied housing. A successful HER will make Richmond a national model for housing equity; empower community members through the process and result; and introduce politically and financially sustainable solutions to Richmond’s housing crisis. The Richmond HER has 4 major elements, or task areas.

TASK AREA 1, POLICY ANAL YSIS, RESEARCH, AND DESIGN:Conduct community-based policy design, data analysis, and best-practice policy research to develop specific policy terms and actionable recommendations to support the following 12 policy priorities included in the City’s Meaningful Actions:

1. New Public Financing for Affordable Housing and Housing Equity Priorities: Just Cities, LLC to support the City in evaluating a minimum of two public financing options for voter consideration that will not result in displacement of lower income homeowners, such as amending the real estate transfer tax or vacant properties parcel tax; included in the HER. Begin by Q4 2023. Just Cities, LLC to support the City in creating a process for including the most viable public financing option in the 2026 election. By Q3 2026. (6th Cycle HEU Program 6.J)

2. Anti-Displacement Zones: Just Cities, LLC to support the City in studying legal and programmatic feasibility of anti-displacement zone strategies, including: Research best practices for incorporating neighborhood level median income for defining “AMI” levels for affordable housing being built in ADZs while still complying with TCAC and HCD definitions for subsidized projects; Evaluate existing local laws regarding demolition of rent stabilized buildings and potential ability to require one for one replacement (no net loss) in the new units in compliance with state legislation.

Begin by Q4 2023. Just Cities, LLC to also support in identifying and providing at least $150,000 annually for community education and outreach efforts of existing anti-displacement resources targeted in displacement vulnerable areas, and has identified a two year funding source. Begin Q1 2024. Just Cities, LLC will also support in developing outreach materials about existing anti-displacement resources and conduct annual outreach to 300 residents in displacement vulnerable areas. Begin Q4 2024. (6th Cycle HEU Program 6.M)

3. Fair Housing Impact Assessment and Local Preference and Right to Return Policies: Just Cities, LLC will support the City in researching the legal and public policy framework for conducting a Fair Housing Impact Assessment and local preference and right to return policies; to be included 290
in the HER. Begin by Q 4 2023. Just Cities, LLC will also support t he City with piloting the use of a
Fair Housing Impact Assessment Policy (beginning with public property) to benefit a minimum of 100 households. Begin Q4 2024. (6th Cycle HEU Program 6.O)

4. Housing Reparations Fund: Just Cities, LLC to lead the research and design of a Housing Reparations program, with robust community engagement to aid Richmond’s long-time Black/African American residents impacted by displacement and/or structural racism in compliance with Proposition 209. The program may include a right of return, affordable housing pref
erence policy, and/or other forms of economic assistance. By Q2 2024. Just Cities, LLC is supporting
the City in identifying and obtaining at least $250,000 to fund the program. By Q1 2025. (6th Cycle HEU Program 6.P)

5. Public Land Policy: Just Cities, LLC will support the City with the adoption of new Equitable Public Land policy Community Land Trusts, and Limited Equity Cooperatives. This work will be in collaboration
with other non-profit entities that: prioritize permanently affordable housing; support homeowner equity attainment and renter stabilization; or prioritize immediate and long-term housing solutions for unhoused residents. Begin by Q1 2024. (6th Cycle HEU Program 6.R)

6. New Renter Policies: Just Cities, LLC to support the City Rent Board in assessing and designing potential new tenant anti-displacement policies such as discrimination based on credit scores, eviction history, source of income, and income level requirements (i.e. requiring income three times or more of the rent costs), as part of the HER. Begin by Q4 2023. (HEU Program 6.T)

7. LGBTQ+ Housing Issues: Along with LGBTQ+ serving organizations, Just Cities, LLC to support the City in holding two annual forums (2024 and 2025) with a minimum of 25 participants at each. In collaboration with other LGBTQ+ serving organizations, Just Cities, LLC will support the production of a publicly available report summarizing anonymized feedback on LGBTQ+ housing issues
and proposed solutions with additional opportunity for community engagement and feedback. By Q4 2025. (6th Cycle HEU Program 6.V)

8. Fair Chance Housing Policy: Just Cities, LLC will assist the City Attorney’s Office and Housing department in producing a report on the outcomes of the current Fair Chance Housing Ordinance; evaluating
landlord compliance and tenant experience of the current law. Begin Q4 2023. Just Cities, LLC to support the review of implementation of t he cities of Berkeley and Oakland Fair Chance
Housing Ordinances and work wit h the City Attorney and the community, including re-entry service organizations, to draft an expanded ordinance for City Council review and adoption.

Begin by Q1 2024. Just Cities, LLC to seek support from organizations working with the re-entry population, such as Safe Return to support t he City with integrating re-entry housing priorities into
City housing plans, including Homelessness Strategic Plan and HER and advocating with the County for similar actions. Begin Q4 2023. (6th Cycle HEU Program 6.W)

9. Address Discrimination Against Undocumented Residents: Just Cities, LLC to evaluate City powers to reduce barriers of entry f or undocumented tenants without social security numbers (SSN)
to apply for subsidized housing. In collaboration with other community organizations, Just Cities, LLC to evaluate City powers to create pathways to homeownership for residents without social security numbers. By Q4 2024. (6th Cycle HEU Program 6.Y)

10. Affordable Housing for Families with Children: Following a City assessment of the unit size production of publicly subsidized units, Just Cities, LLC will support the City in identifying potential policies to incentivize developers to produce larger units (3-bedroom and larger) that are also affordable; in the HER. Begin by Q4 2023. (6th Cycle HEU Program 6.5 & Program 4.K)

11. Inclusionary Zoning and Community Benefits Ordinances Assessment: Just Cities, LLC to support the City in identifying a consultant to conduct an assessment of any identified changes to the City’s recently enacted Inclusionary Zoning and Community Benefits ordinances in order to result in on-site affordable units in above moderate-income neighborhoods, rather than in-lieu fee payments; to be included in the HER. Begin Q4 2023. (6th Cycle HEU Program 2.A)

12. Democratic Resident Planning Councils for Anti-Displacement Priorities: Just Cities, LLC to support the City in a best practice review of resident planning councils in other cities, including staffing, funding sources, interface with government to be included in the HER. Begin Q4 2023. If 291
deemed feasible, Just Cities, LLC to support t he City in potential design of pilot resident planning council, that would review and provide feedback to the City on proposed development projects in their neighborhoods and policies that may impact resident health and displacement, completed.

Process to include robust community engagement process, led by Just Cities, LLC. By Q4 2024. (6th Cycle HEU Program 6.AC)
TASK AREA 2, COMMUNITY ENGAGEMENT:Conduct various forms of community engagement with a diverse range of stakeholders and community members. Through a transformative planning framework and engagement strategy, Just Cities, LLC will continue centering the voices of those most impacted by local housing issues. Speci
fically, Just Cities, LLC will support the City in citywide meetings on a draft Richmond HER to incorporate feedback into draft document, including:

1. A CBO Collaborative

2. Resident Advisory Council (RAC) meetings

3. Citywide community scoping and feedback sessions

4. City Commission(s) and City Council scoping sessions TASK AREA 3, REPORT PRODUCTION AND ADOPTION:Produce a comprehensive Richmond Housing Equity Roadmap report for City Council adoption that:

1. Includes short, medium, and long-term priorities of the 12 housing policies listed in Section I.

2. Addresses issue of racial segregation, neighborhood concerns, and land use compatibility concerns. 3. Incorporates community feedback and is accessible to the general public.

4. Can be used as a model for other cities to emulate.

5. Assist with necessary City Council Meeting Agenda reports, presentations, and preparation documents on various tasks, including supporting Council member interviews and Spanish translation

6. Provide website content, updates, and data to post on Transparent Richmond.

TASK AREA 4, POLICY IMPLEMENTATION ASSISTANCE:Engage in policy implementation of the adopted HER. See below for details.

Key Milestones and Project Timeline, July 2023 to July 2025 Milestone Deadline
Project Initiation: Project Analysis, Research, and
Design
August 2023
Form CBO Collaborative and hold Scoping Session August - September 2023 Reform Resident Advisory Council (RAC) & Begin
Meetings
September - October 2023
1 Citywide Community Scoping Session on HER Draft
Report
November 2023
City Commission(s) Scoping Session November 2023
City Council Scoping Session October 2023
Produce Administrative Draft Housing Equity
Roadmap
Report for City Internal Review
May 2024
Produce Public Review Draft Housing Equity Roadmap
Report
June 2024
292
Feedback sessions on draft HER with public agency and
community stakeholders
July-August 2024
Updated Draft Housing Equity Roadmap Report August 2024 City Commission(s) Review Meeting August 2024
City Council Hearing on draft HER September 2024
HER implementation assistance to City of Richmond October 2024 to August 2025 Overview of T asks, August 2023 to August 2025
T asks Subtasks Date
T ask 1:

Project Analysis,
Research, and
Design
T ask 1.0 Review background documents and
data
T ask 1.1: Conduct best-practice policy research,
data analysis, and community-based policy design
for 12 HER policy priority areas:

1.1.1 New Public Financing Analysis and Design

1.1.2 Anti-Displacement Zones

1.1.3 Fair Housing Impact Assessment & Local
Policies

1.1.4 Housing Reparations Fund

1.1.5 Public Land Policy

1.1.6 New Renter Policies

1.1.7 LGBTQ+ Housing Issues

1.1.8 Fair Chance Housing Policy

1.1.9 Address Discrimination Against
Undocumented Residents

1.1.10 Affordable Housing for Families with
Children Analysis

1.1.11 Inclusionary Zoning & Community Benefits
Assessment

1.1.12 Resident Planning Councils for
Anti-Displacement Design
8/2023 - 4/2023
T ask 2: Community
Engagement
T ask 2.1: CBO Collaborative and scoping
session
Formed 8/2023
Meetings every 2-4
weeks (as needed)
beginning 8/2023
293
Task2.2:ResidentAdvisoryCouncil
Externaldeliverables:ResidentAdvisoryCouncilsummary(ies)(draftandfinal;Wordand/orPDF) Meetevery2-4weeks(asneeded)beginning10/2023
Task2.3:CitywideCommunityScopingSession
Externaldeliverables:Flyers;draft/finalagenda;draft/finalpresentation;draft/finalsummarynotes 11/2023
Task2.4:CityCommission(s)&CityCouncilScopingSessions
Externaldeliverables:Draft&finalpresentation;draft&finalmeetingsummary 11/2023
Task3:HERReportProductionandAdoption
Task3.1:HERReportProduction
Externaldeliverables:draftHERreport
4/2024
Task3.2:FeedbackandAdoptionProcess

3.2.1:HERReportfeedbacksessionswithpublicagencyandcommunitystakeholders

3.2.2:CityCommission(s)ReviewMeeting

3.2.3CityCouncilHearingondraftHER
Feedback:3/2024-6/2024
7/2024
8/2024
Task4:PolicyImplementationAssistance
Task4.1:AssistcityofRichmondwithHERImplementation
9/2024-8/2025
294
Team
PrincipalandProjectDirector:MargarettaLin,ExecutiveDirectorofJustCities,LLC,isresponsiblefortheoverallsuccessoftheproject.Shehasover30yearsofexperienceinpublicpolicydesignandimplementation,includingservingastheformerDeputyCityAdministratorfortheCityofOakland.MargarettaalsoledthedevelopmentoftheCityofRichmond’sAFFHsectionandOakland’sHousingEquityRoadmap,aswellasanumberofhousingequityandanti-displacementplansfortheLosAngelesDepartmentofTransportation,OaklandDepartmentofTransportation,AlamedaCounty,andStateofCaliforniaHealthEquityDivision.MargarettacurrentlyservesastheprojectdirectorontheCityofOakland’sGeneralPlancommunityengagementandtechnicalplans.

PolicyandProjectManager:MarielMendoza,PolicyandResearchManagerforJustCities,LLC,willberesponsibleforoverallprojectmanagement.Shewilldesigntheworkplan,delegatetasks,conductbestpracticepublicpolicyresearchanddataanalysis,ensurethevariouscomponentsoftheprojectarecoordinated,andholdteammembersaccountabletotheprojecttimelineandgoals.Marielwillalsoworkwiththedirectortosetmeetingagendasandserveasaresourceforteammembers.MarielhasaMPPfromtheUCBerkeleyGoldmanSchoolofPublicPolicyandMPHfromtheBerkeleyPublicHealthSchool.ShehasprovidedresearchanddataanalysissupportforContraCostaCountyHealthServicesandtheCity/CountyofSanFranciscoDepartmentofChildren,Youth,andtheirFamilies.

HousingJusticePolicyAdvisor:XavierJohnson,PolicyJusticeDirectorforJustCitiesInstitute,willleadthedesignanddevelopmentofspecifichousingequitypolicies,suchastheReparationsFundandLGBTQ+housingneedsandsolutionslisteningsessions.Xavierhasover10yearsofexperienceworkingonpublicpoliciesandlawstoadvanceracialandsocialequity,includingasthepolicyaideforCongresswomanBarbaraLee,seniorattorneyatCentroLegaldelaRaza,CommissionerontheBerkeleyRentStabilizationBoard,andformerChairoftheBerkeleyHousingAdvisoryCommission.

CommunityEngagementManagerandPolicyAssociate:KyaChen,PolicyandPlanningAssociateforJustCitiesInstitute,willensurethattheteamfollowstheJustCitiestransformativeplanningmodel.ShewillberesponsibleformanagingcommunicationandschedulingwithrelevantcommunitygroupsandcoordinatingtheRAC,CBOCollaborative,andcommunityevents.Kyawillalsotakenotesduringmeetings,sendoutactionitemsfollowingmeetings,andscheduleinternalandexternalmeetings.Shewillhelpdesignandconductpolicyresearchtohelpformulatehousingequitystrategies.Kyawillalsoassistwithgraphicdesignforkeydeliverables.ReportstotheOverallProjectManager.

Task1:ProjectAnalysis,Research,andDesign
Task1.0:ReviewBackgroundDocumentsandDataJustCities,LLCwillgatherexistingreports,andotherresourcesthatcanbeusedtoinformhousingpolicyinRichmond,suchastheRichmondAFFHandOaklandHousingEquityRoadmap.Allteammemberswillberesponsibleforfamiliarizingthemselveswiththiscontexttocontributetoapolicy“brainstorm”thatwillbescheduledinJuly.Theteamwillkeeparunninglistof“big”housingpolicyideasfromthisbrainstormthatwillserveasbackgroundforthedesignofHERpolicypriorities. 295
Task1.1:PolicyAnalysisResearchandDesignTheteamwillsupporttheCitywithareviewofthe12HERprioritiestoorganizeandrefinepolicyrecommendationsgatheredduringthebackgroundreview(Task1.1).IncollaborationwiththeCity,andtheHERcollaborative,JustCities,LLCwillusedataanalysisandbest-practicepolicyresearchtodesignspecificpolicytermsandpolicyrecommendationsforthe12policypriorities(describedonpage1-2):Task1.1.1NewPublicFinancingAnalysisandDesign Task1.1.2Anti-DisplacementZones
Task1.1.3FairHousingImpactAssessment&LocalPolicies
Task1.1.4HousingReparationsFund
Task1.1.5PublicLandPolicy
Task1.1.6NewRenterPolicies
Task1.1.7LGBTQ+HousingIssues
Task1.1.8FairChanceHousingPolicy
Task1.1.9AddressDiscriminationAgainstUndocumentedResidents Task1.1.10AffordableHousingforFamilieswithChildrenAnalysis Task1.1.11InclusionaryZoning&CommunityBenefitsAssessment Task1.1.12ResidentPlanningCouncilsforAnti-DisplacementDesign Task2:CommunityEngagement
JustCities,LLCwillsupporttheCitywiththefollowingcommunityengagementactivitiesfortheHER.

Task2.1:CBOCollaborativeJustCities,LLCwillsupporttheCityinformingaCBOCollaborativewithRichmond’sleadinghousingequityorganizations,includingthoseinvolvedintheAFFHprocess,thatwillserveasourearsandbootsonthegroundfordesigningthestrategiesintheHERandbringingthemtofruition.TheCollaborativewillfocusonhelpingshapepolicydevelopmentandadvocacy.

TheCollaborativewillcomprise8-10organizationsbasedinRichmondorwhohavedoneextensiveworkinRichmond.Theseorganizationsmayhaveahousing-specificorhousing-adjacentfocus.OrganizationswillincludeexistingJustCitiesandJustCities,LLCpartners,recommendationsfromthosepartners,andrecommendationsfromCitystaff.ThepreliminarylistofCollaborativemembersincludes:
●AllianceofCaliforniansforCommunityEmpowerment(ACCE)●BayAreaLegalAid●CommunityHousingDevelopmentCorp●Othering&BelongingInstitute 296
●RichmondLAND●RichmondNeighborhoodHousing●RyseCenter●SafeReturnProject●SOS!●RisingJuntos TheCollaborativewillconvenefor20meetings,every2-4weeks,inanonlineformat,suchasZoom,startinginAugust2023.AnagendaforthemeetingwillbesharedwithCBOmembersinadvance.

Task2.2:ResidentAdvisoryCouncil(RAC)JustCities,LLCwillsupporttheCityinreconvening/reformingtheRAC(formedfortheHousingElement)toreceivefeedbackonhousingpoliciesandsolutionsinordertoensurethattheyalignwithcommunityvaluesandexpectations.TheRACwillinclude6to10membersandwillconvenefor18meetings,every2-4weeksasneeded,eitherinpersonorvirtually.Astipendof$50permeetingwillbeofferedtoeachparticipant.

ForeachmemberthatchoosesnottoreturntotheRAC,anewmemberwillberecruitedtotaketheirplace.Returningmemberswillnotneedtore-applytotheprogram.NewmembersrecruitedtotheRACwillcompleteanapplicationtofacilitateafairandtransparentprocess.TheapplicationwilldescribetheresponsibilitiesofmembersandaskapplicantstodescribetheirinterestintheRAC.JustCities,LLCwilldistributetheapplicationtoitscommunitypartnersandtheCity,whowillshareitwiththeirnetworks.

InordertoreflectthediversityoftheRichmondcommunity,theRACshouldincludeatleastonememberfromeachofthefollowinggroups:●Racialandethnic:○Asian○Black○Latinx○White●Hard-to-reach:○Formerlyincarcerated○Seniors○Undocumented○Unhoused○Youth○LGBTQ+ OncetheRACisfinalized,theJustCities,LLCteamwilldraftanMOUthatallRACmemberswillberequiredtosign. Just Cities, LLCwillschedulemeetingsinalocationthatmaybedeterminedwiththehelpoftheCityorcommunitypartners.Agendasforthemeetingswillbesharedwithparticipantsinadvance.

Externaldeliverables:ResidentAdvisoryCouncilsummary(ies)(draftandfinal;Wordand/orPDF) Task2.3:CitywideCommunityScopingSessionJustCities,LLCwillcollaboratewithCitystafftoprepareforandexecuteacommunityscopingsession.Thepurposeofthissessionwillbetoshareproposedpolicyrecommendationsdraftedintasks1.2,answer 297
questions,hearideasfromcommunitymembers,andtogatherthecommunity’sperspectiveandfeedbackonproposedpolicies.InputgatheredduringthesessionwillbeincorporatedintotheworkingdraftoftheHERreport.

Thescopingsessionwill occur sometimeinNovember2023onlineorin-person.JustCities,LLCmayuselivepollingandotherinteractivetoolstogatherinputifonline.JustCities,LLCwouldprovidetranslationservicesinSpanishandLoatianasneeded.

Just Cities, LLCwill prepareflyersinEnglish,Spanish,andLaotianthatprovideinformationabouttheHERtopromotethecommunityscopingsession. TheCitywillreview,finalize,anddistributetheflyers.TheCitywillalsohelppublicizetheworkshopthroughCity-managedsocialmediaaccounts,adedicatedwebpageontheCity’swebsitefortheHER,emaildistributionlists(e.g.,eNotifications),pressreleases,andwillprovidetranslationandinterpretationservicesduringtheworkshop.

Externaldeliverables:Communityscopingsessionagenda,presentation,andsummarynotes(draftandfinal,Word/PPTandPDF) Task2.4:CityCommission(s)andCityCouncilScopingSessionJustCities,LLCwillpresentinastudysessionwiththeCityCommission(s)andtheCityCouncil,separately,toserveasaneducational,andexpectation-settingmeeting.JustCities,LLCwillprepareapresentationsharingtheproposedpolicyrecommendations,includinginputfromtheCBOandcitywidecommunityscopingsessions.ThestudysessionwillallowtheappropriateCityCommission(s)andCityCounciltoreviewandadvisethepolicyrecommendations,aswellasaskanyquestionspertainingtotheHERreportdraftingprocess.InputfromthisscopingsessionwillhelptoinformtheworkingdraftoftheHERreport.

Externaldeliverables:Studysessionpresentation(draftandfinal;PPTandPDF);summary(draftandfinal;Wordand/orPDF) Task3:HERReportProductionandAdoption
Task3.1:HERReportProductionAdraftadministrativeversionoftheHERReportwillbeproducedforreviewbytheCityPlanningDepartmentteam.Thisreportsubmissionwilltakeintoaccounttheinputandfeedbackfromcommunityengagementandscopingsessions.TheCitywillmakethedraftreportavailabletothepublicinadvanceofthescheduledfeedbacksession(s)(task3.2).

Externaldeliverable:HERadministrativereport(draft)
Task3.2ReportAdoptionProcessTask3.2.1:HERReportFeedbackSessionswithPublicAgencyandCommunityStakeholdersOncetheHERdraftreporthasbeenmadepubliclyavailablebytheCity,JustCities,LLCwillscheduleoneworkingsessionwithcommunitystakeholders,andoneworkingsessionwithrelevantpublicagenciestogatherfeedbackonthedraftreport.Thesefeedbacksessionsallowthecommunityandpublicagenciestoprovidefeedbackonhowthepoliciesdevelopedthroughoutthedraftingprocesshavebeenincorporatedintothewrittenreport.TheJustCities,LLCHERteamwillincorporatefeedbackbetweensessionsintothefinaldraftoftheHERreport.

Task3.2.2:CityCommission(s)ReviewMeeting
298
JustCities,LLCwillprovideapresentationtotheCityofRichmond’sCityCommission(s)ontheHERreportreflectingeditsincorporatedfromthescopingandfeedbacksessions.TheCity Commission(s)canprovidefeedbackandadviseanyeditstothereportbeforeitissubmittedtotheCityCouncilforreview(task3.4).

Task3.4:CityCouncilHearingonDraftHERReportJustCities,LLCwillparticipateinthesessionwiththeCityCounciltoreviewtheHERreportandproposeanymodificationstheywouldliketoseebeforeitsadoption.ThismeetingwillserveasanopportunityforJustCities,LLCtodiscusstheresearchandcommunityengagementprocessusedtoinformtheHERandansweranyquestionstheCityCouncilmayhaveregardingthereport.

Task4:PolicyImplementationAssistance
Task4.1:SupportCitywithHERImplementationTheHERwilllayoutcomprehensiveprioritiesfortheshort-,medium-,andlong-terminawaythatisdigestibletothepublic.JustCities,LLCwillmakerevisionsandsupportCitystaffwiththeCityCouncilprocesstounderstandandadopttheHER.JustCities,LLCwillsupporttheCityofRichmondwithimplementationoftheactionplan,includingfinancingpriorities,throughAugust2025. 299
For the Contract between the City of
Richmond and

EXHIBIT B

PAYMENT PROVISIONS

{PLEASE NOTE THAT THE CITY OF RICHMOND SHALL NOT PAY FOR SERVICES

THAT EXCEED THE CONTRACT PA YMENT LIMIT UNLESS A CONTRACT

AMENDMENT HAS BEEN APPROVED BY THE CITY COUNCIL OR THE CITY MANAGER}

1. Provided Contractor is not in default under this Contract, Contractor shall be compensated as provided below.

2. Any and all payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photo copying, meals and travel etc). Invoices, shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the City. Contractor may be required to provide back-up material upon request.

3. Contractor shall submit timely invoices to the following address:

Attention: City of Richmond, Finance Department - Accounts Payable Project Manager: Department:

PO Box 4046
Richmond, CA 94804-0046

4. All invoices that are submitted by Contra ctor shall be subject to the approval of the City’s Project Manager, before payments shall be authorized.

5. The City will pay invoice(s) within 45 days a fter completion of services to the City’s satisfaction. The City shall not pay late fees or interest.

6. A Richmond business license shall be obtained before any payment under this Contract shall be authorized and the business license must be kept current during the term of this Contract for payments to continue to be authorized.

7. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract shall be executed by the City. The insurance coverage must be kept current during the term of this Contract for payments to continue to be authorized. 300
For the Contract between the City of
Richmond and

EXHIBIT C

AUTHORIZED REPRESENTATIVES AND NOTICES

1. Notices
. All notices, demands, statements, or communications provided for by this Contract shall be in writing and may be delivered by deposit in the United States mail, postage prepaid. Notices to the City shall be addressed to the Department Head and (as delineated below in section 1.1) to the project manager responsible for the administration of or the supervision of the scope of work under this Contract. Notices to the Contractor shall be addressed to the party designated by Contractor (as delineated below in section 1.2). Notice shall be deemed delivered (a) upon personal delivery; (b) as of the fifth business day after mailing by United States certified mail, postage prepaid, addressed to the proper party; or (c) as of 12:00 p.m. on the second business day immediately after the day it is deposited with and accepted by Federal Express, or a similar overnight courier service, addressed to the proper party and marked for next business day morning delivery. For the purposes of this Contract, a "business day" means any day Monday through Friday that is not a holiday recognized by the federal government or the State of California.

1. 1 CITY hereby designates as its Authorized Representative the Project Manager whose name and address are as follows:

City of Richmond

Richmond, CA 94804-0046

1. 2 CONTRACTOR hereby designates as its Authorized Representative the Project Manager whose name and address are as follows:

301
General Conditions/EJ/TE 01-19-11 1 of 13

EXHIBIT D

GENERAL CONDITIONS

1. Independent Contractor . Contractor acknowledges, represents and warrants that Contractor is not a regular or temporary employee, joint venturer or partner of the City, but rather an independent Contractor. This Contract shall not be construed to create an agency, servant, employee, partnership, or joint venture relationship. As an independent Contractor, Contractor shall have no authority to bind City to any obligation or to act as City's agent except as expressly provided herein. Due to the independent Contractor relationship created by this Contract, City shall not withhold state or federal income taxes, the reporting of which shall be Contractor's sole responsibility.

2. Brokers . Contractor acknowledges, represents and warrants that Contractor has not hired, retained or agreed to pay any entity or person any fee, commission, percentage, gift, or any other consideration, contingent upon or resulting from the award or making of this Contract.

3. City Property . The rights to applicable plans, drawings, reports, calculations, data, specifications, videos, graphics or other materials prepared for or obtained pursuant to this Contract, which, upon request, are to be delivered to City within a reasonable time, shall be deemed assigned to City. If applicable, Contractor shall prepare check prints upon request. Notwithstanding the foregoing, Contractor shall not be obligated to provide to City proprietary software or data which Contractor has developed or had developed for Contractor's own use; provided, however, that Contractor shall, pursuant to Section 15 below, indemnify, defend and hold harmless City from and against any discovery or Public Records Act request seeking the disclosure of such proprietary software or data.

4. Patents, Trademarks, Copyrights and Rights in Data
. Contractor shall not
publish or transfer any materials, discoveries, developments, concepts, designs, ideas, know how, improvements, inventions and/or original works of authorship resulting from activities supported by this Contract without the express prior written consent of the City Manager. If anything resulting from activities supported by this Contract is patentable, trademarkable, copyrightable or otherwise legally protectable, City reserves the exclusive right to seek such intellectual property rights. Notwithstanding the foregoing, Contractor may, after receiving City's prior written consent, seek patent, trademark, copyright or other intellectual property rights on anything resulting from activities supported by this Contract. However, City reserves, and Contractor irrevocably grants, a nonexclusive, fully paid-up, royalty-free, assumable, perpetual, worldwide license, with the right to transfer, sublicense, practice and exploit said license and the right to make, have made, copy, modify, make derivative works of, use, sell, 302
General Conditions/EJ/TE 01-19-11 2 of 13

import, and otherwise distribute under all applicable intellectual properties without restriction of any kind said license.

Contractor further agrees to assist City, at City's expense, in every proper way to secure the City’s rights in any patents, trademarks, copyrights or other intellectual property rights relating thereto, including the disclosure to City of all pertinent information and data with respect thereto. Contractor shall also assist City in the execution of all applications, specifications, oaths, assignments, recordations, and all other instruments which City shall deem necessary in order to apply for, obtain, maintain and transfer such rights, or if not transferable, to waive such rights. Contractor shall further assist City in the execution of all applications, specifications, oaths, assignments, recordations and all other instruments which City shall deem necessary in order to assign and convey to City, and any assigns and nominees the sole and exclusive right, title and interest in and to any patents, trademarks, copyrights or other intellectual property rights relating thereto. Contractor further agrees that its obligation to execute or cause to be executed, when it is in Contractor's power to do so, any such instruments or papers shall continue during and at all times after the end of Contractor's services and until the expiration of the last such intellectual property right. Contractor hereby irrevocably designates and appoints City, and its duly authorized officers, agents and servants, as its agent and attorney-in-fact, to act for and in its behalf and stead to execute and file any such applications and to do all other lawfully permitted acts to further the application for, prosecution, issuance, maintenance or transfer of letters of patents, copyright and other registrations. This power of attorney is coupled with an interest and shall not be affected by Contractor's subsequent incapacity.

5. Inspection
. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the CITY, the State of California, and the United States Government.

If the project or services set forth in Exhibit A shall be performed on City or other public property, City shall have the right to inspect such work without notice. If such project or services shall not be performed on City or other public property, City shall have the right to inspect such work upon reasonable notice.

6. Services
. The project or services set forth in Exhibit A shall be performed to the full satisfaction and approval of City. In the event that the project or services set forth in Exhibit A are also itemized by price, City, in its sole discretion, may, upon notice to Contractor, delete certain items or services set forth in Exhibit A, in which case there shall be a corresponding reduction in the amount of compensation paid to Contractor. 303
General Conditions/EJ/TE 01-19-11 3 of 13

Contractor shall, at its own cost and expense, furnish all facilities and equipment necessary for Contractor to complete the project or perform the services required herein, unless otherwise provided in Exhibit A.

7. Records . Contractor shall keep and make available for inspection and copying by authorized representatives of the City, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the City.

Contractor shall retain all documents pertaining to this Contract for a period of five (5) years after this C ontract's termination (or for any further period that is required by law) and until all Fede ral or State audits are complete and exceptions resolved for this contract's funding period. Upon request, CONTRACTOR shall make thes e records available to authorized representatives of the CITY, the State of California, and the United States Government.

Contractor shall keep full and detailed accounts, maintain records, and exercise such controls as may be necessary for proper financial management under this Contract. The Contractor’s accounting and control systems shall be satisfactory to City. Contractor's accounting systems shall conform to generally accepted accounting principles and all records shall provide a breakdown of total costs charged under this Contract, including properly executed payrolls, time records, utility bills, invoices and vouchers. The City shall be afforded prompt access to Contractor's records, books, and Contractor shall preserve such project records for a period of at least five (5 years after the termination of this Contract , or for such longer period as may be required by law.

Contractor shall permit City and its authorized representatives and accountants to inspect, examine and copy Contractor's books, records, accounts, correspondence, instructions, drawings, receipts, subcontracts, purchase orders, vouchers, memoranda and other data relating to the project or services set forth in Exhibit A, and any and all data relevant to this Contract at any reasonable time for the purpose of auditing and verifying statements, invoices, or bills submitted by Contractor pursuant to this Contract and shall provide such assistance as may be reasonably required in the course of such inspection. Contractor shall also allow City access to the record keeping and accounting personnel of Contractor.

City further reserves the right to examine and re-examine said books, records, accounts, and data during the five (5 year period following the termination of this Contract; and Contractor shall in no event dispose of, destroy, alter, or mutilate said books, records, accounts, and data in any manner whatever for five (5 years after the termination of this Contract. 304
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Pursuant to California Government Code § 10527, the parties to this Contract shall be subject to the examination and audit of representatives of the Auditor General of the State of California for a period of three (3) years after final payment under this Contract. The examination and audit shall be confined to those matters connected with the performance of this Contract including, but not limited to, the cost of administering this Contract.

8. Changes and Extra Work . All changes and/or extra work under this Contract shall be performed and paid for in accordance with the following:

Only the City Council or the City Manager may authorize extra and/or changed work. Contractor expressly recognizes that other City personnel are without authorization to either order extra and/or changed work or waive contract requirements. Failure of Contractor to secure the authorization for such extra and/or changed work shall constitute a waiver of any and all right to adjustment in contract price due to such unauthorized work and Contractor thereafter shall be entitled to no compensation whatsoever for performance of such extra and/or changed work.

If Contractor is of the opinion that any work which Contractor has been directed to perform is beyond the scope of this Contract and constitutes extra work, Contractor shall promptly notify City of the fact. The City shall make a determination as to whether or not such work is, in fact, beyond the scope of this Contract and constitutes extra work. In the event that City determines that such work does constitute extra work, City shall provide extra compensation to Contractor on a fair and equitable basis. A change order or Contract Amendment providing for such compensation for extra work shall be negotiated between City and Contractor and executed by Contractor and the appropriate City official.

In the event City determines that such work does not constitute extra work, Contractor shall not be paid extra compensation above that provided herein and if such determination is made by City staff, said determination may be appealed to the City Council; provided, however, a written appeal must be submitted to the City Manager within five (5) days after the staff's determination is sent to Contractor. Said written appeal shall include a description of each and every ground upon which Contractor challenges the staff's determination.

9. Additional Assistance
. If this Contract requires Contractor to prepare
plans and specifications, Contractor shall provide assistance as necessary to resolve any questions regarding such plans and specifications that may arise during the period of advertising for bids, and Contractor shall issue 305
General Conditions/EJ/TE 01-19-11 5 of 13

any necessary addenda to the plans and specifications as requested. In the event Contractor is of the opinion that City's requests for addenda and assistance is outside the scope of normal services, the parties shall proceed in accordance with the changes and extra work provisions of Section 8 of these General Conditions.

10. Professional Ability. Contractor acknowledges, represents and warrants that Contractor and its employees are skilled and able to competently provide the services hereunder, and possess all professional licenses, certifications, and approvals necessary to engage in their occupations.

City has relied upon the professional ability and training of Contractor as a material inducement to enter into this Contract. Contractor shall perform in accordance with generally accepted professional practices and standards of Contractor's profession. In the event that City, in its sole discretion, desires the removal of any person employed or retained by Contractor to perform services hereunder, such person shall be removed immediately upon receiving notice from City.

11. Business License
. Contractor shall obtain a Richmond Business License
before performing any services required under this Contract. The failure to so obtain such license shall be a material breach of this Contract and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual or extraordinary circumstances without necessitating any modification of this Contract to reflect such waiver.

12. Termination Without Default
. Notwithstanding any provision herein to the
contrary, City may, in its sole and absolute discretion and without cause, terminate this Contract at any time prior to completion by Contractor of the project or services hereunder, immediately upon written notice to Contractor. Contractor may terminate this Contract at any time in its sole and absolute discretion and without cause upon 30 days' written notice to City. In the event of termination by either party, Contractor shall be compensated for: (1) all authorized work satisfactorily performed prior to the effective date of termination; (2) necessary materials or services of others ordered by Contractor for this Contract, prior to receipt of notice of termination, irrespective of whether such materials or services of others have actually been delivered, provided that Contractor is not able to cancel such orders. Compensation for Contractor in such event shall be determined by City in accordance with the percentage of the project or services completed by Contractor; and all of Contractor's finished or unfinished work product through the time of the City's last payment shall be transferred and assigned to City. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.

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13. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Contract, City may immediately terminate this Contract by giving written notice of such termination, stating the reasons for such termination. Contractor shall be compensated as provided in Section 12 of these General Conditions; provided, however, there shall be deducted from such amount the amount of damage, including attorney's fees, expert witness fees and costs, if any, sustained by City by virtue of Contractor's breach of this Contract. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.

14. Conflict of Interest. Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.

15. Indemnification
.

(a) If this Contract is a contract for design professional services subject to California Civil Code Section 2782.8(a) and Contractor is a design professional, as defined in California Civil Code Section 2782.8(b)(2), Contractor shall hold harmless, defend and indemnify the City, its officers, agents, employees, and volunteers from and against any and all claims, damages, losses, and expenses including attorneys’ fees arising out of, or pertaining to, or relating to the negligence, recklessness, or willful misconduct of the Contractor, except where caused by the active negligence, sole negligence, or willful misconduct of the City. To the fullest extent permitted by law, Contractor shall immediately defend and indemnify the City and its officers, agents, employees, and volunteers from and against any and all liabilities, regardless of nature or type, that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor, or its employees, agents, or subcontractors.

Liabilities subject to the duties to defend and indemnify include, without limitation, any and all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys’ fees; court costs; and costs of alternative dispute resolution. Contractor’s obligation to 307
General Conditions/EJ/TE 01-19-11 7 of 13

indemnify applies unless it is finally adjudicated that the liability was caused by the sole active negligence or sole willful misconduct of an indemnified party.
(b) If this Contract is not a contract for design professional services subject to California Civil Code Section 2782.8(a) or Contractor is not a design professional as defined in California Civil Code Section 2782.8(b)(2), Contractor shall indemnify, defend, and hold harmless the City, its officers, agents, employees and volunteers from any and all claims, suits, or actions of every name, kind and description, brought forth on account of injuries to or death of any person or damage to property arising from or connected with the willful misconduct, negligent acts, errors or omissions, ultra-hazardous activities, activities giving rise to strict liability, or defects in design by Contractor or any person directly or indirectly employed by, or acting as, the agent for Contractor in the performance of this Contract, including the concurrent or successive passive negligence of the City, its officers, agents, employees or volunteers.
(c) It is understood that the duty of Contractor to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Contractor shall be obligated to defend, in all legal, equitable, administrative, or special proceedings, with counsel approved by the City, the City and its officers, agents, employees, and volunteers, immediately upon tender to Contractor of the claim in any form or at any stage of an action or proceeding, whether or not liability is established. An allegation or determination that persons other than Contractor are responsible for the claim does not relieve Contractor from its separate and distinct obligation to defend under this Section 15. The obligation to defend extends through final judgment, including exhaustion of any appeals. The defense obligation includes an obligation to provide independent counsel if Contractor asserts that liability is caused in whole, or in part, by the negligence or willful misconduct of an indemnified party. (d) The review, acceptance or approval of the Contractor’s work or work product by any indemnified party shall not affect, relieve or reduce the Contractor’s indemnification or defense obligations. This Section 15 survives completion of the services or the termination of this Contract.

The provisions of this Section 15 are not limited by, and do not affect, the provisions of this Contract relating to insurance.
(e) Acceptance of insurance certificates and endorsements required under this Contract does not relieve Contractor from liability under this Section

15. This Section 15 shall apply whether or not such insurance policies are determined to be applicable to any such damages or claims for damages.

16. Safety
. Contractor acknowledges that the City is committed to the highest standards of workplace safety. Contractor shall perform all work hereunder in full compliance with applicable local, state and federal safety requirements including but not limited to Occupational Safety and Health Administration requirements, and shall assume sole and complete 308
General Conditions/EJ/TE 01-19-11 8 of 13

responsibility for the safety of Contractor's employees and any subContractor's employees. If a death, serious personal injury or substantial property damage occurs in connection with the performance of this Contract, Contractor shall immediately notify the City by telephone.

17. Insurance. Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.

18. Non-Liability of Officials and Employees of the City. No official or employee of the City shall be personally liable for any default or liability under this Contract.

19. Compliance with Laws
. Contractor shall comply with all federal, state and
local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any courts or administrative bodies or tribunals, with respect to this Contract, including without limitation environmental laws, employment discrimination laws and prevailing wage laws. Compliance under this provision includes compliance with all provisions of the Richmond Municipal Code ("Municipal Code"), including Chapters 2.50, 2.52, 2.56, and 2.60, if applicable.

Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor shall promptly provide to City documents and information verifying its compliance with the Living Wage Ordinance. Also as prescribed in § 2.60.070, Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance.

Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or subcontractor under a contract or subcontract with the City for public work or for goods or for services to refrain from discriminatory employment or subcontracting practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential subcontractor.

Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at
http://www.ci.richmond.ca.us/workplacepolicies
. Contractor agrees to
abide by the terms and conditions of said policies.

20. Limitations upon Subcontracting and Assignment. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated 309
General Conditions/EJ/TE 01-19-11 9 of 13

under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the City Council or its designee.

Contractor acknowledges that the services which Contractor shall provide under this Contract are unique, personal services which, except as otherwise provided herein, Contractor shall not assign or sublet to any other party without the prior written approval of City, which approval may be withheld in City's sole and absolute discretion. In the event that City, in writing, approves any assignment or subletting of this Contract or the retention of subcontractors by Contractor, Contractor shall provide to City upon request copies of each and every subcontract contract prior to the execution thereof by Contractor and subcontractor. Any assignment by Contractor of any or all of its rights under this Contract without first obtaining City's prior written consent shall be a default under this Contract.

The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or joint-venture or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.

21. Integration
. This Contract constitutes the entire agreement between the parties concerning the subject matter hereof and supersedes any previous oral or written agreement; provided, however, that correspondence or documents exchanged between Contractor and City may be used to assist in the interpretation of the Exhibits to this Contract.

22. Modifications and Amendments. This Contract may be modified or amended only by a change order or Contract Amendment executed by both parties and approved as to form by the City Attorney.

23. Conflicting Provisions. In the event of a conflict between these General Conditions and those of any Exhibit or attachment hereto, these General Conditions shall prevail; provided, however, that any Special Conditions as set forth in Exhibit E shall prevail over these General Conditions. In the event of a conflict between the terms and conditions of any two or more Exhibits or attachments hereto, those prepared by City shall prevail over those prepared by the Contractor, and the terms and conditions preferred by the City shall prevail over those preferred by the Contractor.

24. Non-exclusivity. Notwithstanding any provision herein to the contrary, the services provided by Contractor hereunder shall be non-exclusive, and 310
General Conditions/EJ/TE 01-19-11 10 of 13

City reserves the right to employ other Contractors in connection with the project.

25. Exhibits. All Exhibits hereto are made a part hereof and incorporated herein by reference; provided, however, that any language in Exhibit A which does not pertain to the project description, proposal, scope of services, or method of compensation (as applicable) , or any corresponding responsibilities of City, shall be deemed extraneous to, and not a part of, this Contract.

26. Force Majeure. Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by reason of acts of God, strikes, boycotts, lock-outs, inability to procure materials not related to the price thereof, failure of power, restrictive governmental laws and regulations enacted after the date of this Contract, riots, civil unrest, acts of terrorism, insurrection, war, declaration of a state or national emergency or other reasons of a like nature not within the reasonable control of such party.

27. Time of the Essence
. Time is of the essence of this Contract. Contractor and City agree that any time period set forth in Exhibit A represents their best estimates with respect to completion dates and both Contractor and City acknowledge that departures from the schedule may occur.

Therefore, both Contractor and City will use reasonable efforts to notify one another of changes to the schedule. Contractor shall not be responsible for performance delays caused by others, or delays beyond Contractor's control, and such delays shall extend the times for performance of Contractor's work.

28. Confidentiality
. Contractor agrees to comply with, and to require its employees, agents and partners to comply with, all applicable State or Federal statutes or regulations respecting confidentially, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that:

All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purposes not directly connected with the administration of such service.

No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service.

311
General Conditions/EJ/TE 01-19-11 11 of 13

29. Third Parties. Nothing herein shall be interpreted as creating any rights or benefits in any third parties. For purposes hereof, transferees or assignees as permitted under this Contract shall not be considered "third parties."

30. Governing Law. This Contract shall be construed in accordance with the law of the State of California without regard to principles of conflicts of law.

This Contract is made in Contra Costa County, California, and any action relating to this Contract shall be instituted and prosecuted in the courts of Contra Costa County, California.

31. Nonrenewal
. Contractor understands and agrees that there is no
representation, implication, or understanding that the services provided by Contractor under this Contract will be purchased or renewed by the City under a new contract following expiration or termination of this Contract, and waives all rights or claims to notice or hearing respecting any failure by City to continue the purchase of all or any failure to continue purchase of all or any such services from Contractor.

32. Claims. Any claim by Contractor against City hereunder shall be subject to Government Code §§ 800 et seq. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be waived if not made within six months after accrual of the cause of action.

33. Interpretation. This Contract shall be interpreted as if drafted by both parties.

34. Warranty. In the event that any product shall be provided to the City as part of this Contract, Contractor warrants as follows: Contractor possesses good title to the product and the right to transfer the product to City; the product shall be delivered to the City free from any security interest or other lien; the product meets any specifications contained herein; the product shall be free from material defects in materials and workmanship under normal use for a period of one (1) year from the date of delivery; and the product shall be fit for its intended purpose(s). Notwithstanding the foregoing, consumable and maintenance items (such as light bulbs and batteries) shall be warranted for a period of one hundred and eighty (180) days from the date of delivery. All repairs during the warranty period shall be promptly performed by Contractor, at Contractor's expense, including shipping.

35. Severability
. In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, City and Contractor shall negotiate an equitable adjustment in the provisions of the Contract with a view 312
General Conditions/EJ/TE 01-19-11 12 of 13

toward effecting the purpose of this Contract, and the validity and enforceability of the remaining provisions or portions or applications thereof, shall not be affected thereby.

36. Authority. City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that he or she is duly authorized to enter into and execute this Contract on behalf of Contractor, and shall be personally liable to City if he or she is not duly authorized to enter into and execute this Contract on behalf of Contractor.

37. Waiver. The waiver by City of any breach of any term or provision of this Contract shall not be construed as a waiver of any subsequent breach.

Inspections or approvals, or statements by any officer, agent or employee of the City relating to the Contractor’s performance, or payments therefore, or any combination of these acts, shall not relieve the Contractor’s obligation to fulfill this Contract as prescribed; nor shall the City be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.

38. Possessory Interest. If this Contract results in the Contractor having possession of, claim to or right to the possession of land or improvements, but does not vest ownership of the land or improvements in the same person, or if this Contract results in the placement of taxable improvements on tax exempt land (Revenue and Taxation Code 107), such interest or improvements may represent a possessory interest subject to property tax, and Contractor may be subject to the payment of property taxes levied on such interest.

39. Performance and Final Acceptance
.

Contractor represents that it is experienced, qualified, registered, licensed, equipped, organized and financed to perform the services under this Contract.

Contractor shall perform the services under this Contract with that degree of skill and judgment normally exercised by professional firms performing services of a similar nature in the State of California, and shall be responsible for the professional quality, technical accuracy and coordination of the services it performs under this Contract. In addition to the other rights and remedies which City may have, Contractor shall, at its own expense, correct any services which fail to meet the above standard.

313
General Conditions/EJ/TE 01-19-11 13 of 13

City shall provide Contractor an opportunity to cure errors and omission which may be disclosed during the review of submittals, with no increase in the authorized Contract Payment Limit. Should Contractor fail to make necessary corrections in a timely manner, such corrections shall be made by the City and the cost thereof shall be charged to Contractor.

If warranted, City shall determine, and Contractor may request such determination, that Contractor has satisfactorily completed performance of this Contract. Upon such determination, City shall issue to Contractor a written Notice of Final Acceptance, after which Contractor shall not incur further costs under this Contract. Contractor shall respond to such Notice of Final Acceptance by executing and submitting to City a Release and Certificate of Final Payment.

40. Survival. The rights and obligations of the parties which by their nature survive termination or completion of the services covered by this Contract shall remain in full force and effect after termination or completion. 314
For the Contract between the City of
Richmond and

EXHIBIT E

SPECIAL CONDITIONS

The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable):

315
For the Contract between the City of
Richmond and

EXHIBIT F

INSURANCE PROVISIONS

During the entire term of this Contract and any extension or modification thereof, the CONTRACTOR shall keep in effect insurance policies meeting the insurance requirements specified in the insurance provisions which are attached hereto and incorporated herein by this reference.

316
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services

Type 2 – Page 1 of 3

Revised: September 2011
In all instances where CONTRACTOR or its representatives will provide professional services (architects, engineers, construction management, counselors, medical professionals, hospitals, clinics, attorneys, consultants, accountants, etc.) to the City of Richmond (City), the City requires the following MINIMUM insurance requirements and limits.

CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.

CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery.

CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.

Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability coverage, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.

City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.

Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.

Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:

1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001), and including coverage for bodily and personal injury, property damage, and products and completed operations (if applicable).

2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto).

3. Original and Separate Additional Insured Endorsement for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.

4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.

5. Original and Separate Waiver of Subrogation for Workers’ Compensation insurance.

6. Professional Liability or Errors & Omissions Liability Insurance appropriate to the CONTRACTOR’s profession (if required.)

Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.

If CONTRACTOR is self-insured, provide a certificate of Permission to Self- Insure, signed by the California Department of Industrial Relations and Self- Insurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.

General Liability
(primary and excess limits
combined)
$2,000,000 per occurrence for bodily injury, personal injury and property damage. If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate limit).

Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.
317
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services

Type 2 – Page 2 of 3

Revised: September 2011
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.

PROJECT COST R EQUIRED LIMIT
$0 - $1 million $1 million p/o
$1 million - $5 million $2 million p/o
Over $5 million $5 million p/o

Professional Liability or Errors &
Omissions Liability –
Required for all professionals
including architects, engineers,
consultants, construction
management, counselors, medical
professionals, hospitals, clinics,
attorneys and accountants, & other
consultants as may be required by
the City.

Required Policy Conditions
Additional Insured Endorsement

Applicable to General Liability coverage.

The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured including bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.

ISO form CG 20 10 (11/85) or its equivalent is required. If the Contractor is supplying their product or providing a service then the endorsement must not
exclude products and completed operations
coverage. If it does, then CG 20 37 (10/01) is also required.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
.

Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.

Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers’ Compensation Insurance during the life of this contract.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.

Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.

Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.

A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.

Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverage’s and cover those insured in the underlying policies.

318
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services

Type 2 – Page 3 of 3

Revised: September 2011
Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.

Subcontractors

CONTRACTOR
shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.

CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies.

The fact that
insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.

Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin .

The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.

Original insurance certificates and required policy endorsements shall be mailed or delivered to the Designated Project Manager for the City of Richmond.

Insurance certificates and endorsements may be faxed to the Designated Project Manger. However, CONTRACTOR must mail the original certificates and endorsements to Designated Project Manager once faxed.

Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.

If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.

Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.

Reporting Requirements

Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.

Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.

319
06/07/2023
Edgewood Partners Insurance Center
3697 Mt. Diablo Blvd, Ste 100
Lafayette CA 94549-3745
Michelle Molenburg
(800) 733-3131
[email protected]
Just Cities LLC
2150 Allston Way
Suite 340
Berkeley CA 94704
Great American Insurance Company 16691
Great American Alliance Insurance Company 26832
State Compensation Insurance Fund of CA 231751
2023/2024
A Y PAC3964550 06/18/2023 06/18/2024
1,000,000
1,000,000
20,000
1,000,000
2,000,000
2,000,000
A PAC3964550 06/18/2023 06/18/2024
1,000,000
B
10,000
UMB4036577 06/18/2023 06/18/2024
1,000,000
1,000,000
C Y 9297033-2023 04/27/2023 04/27/2024
1,000,000
1,000,000
1,000,000
A
Professional Liability
PAC3964550 06/18/2023 06/18/2024
Each Act 1,000,000
Aggregate 2,000,000
The City of Richmond, its officers, officials, employees, agents and volunteers are included as additional insured if required by contract and per form CG8770 11/14 attached to the general liability policy. Primary & non-contributory applies per referenced form.

City of Richmond
450 Civic Center Plaza
Richmond CA 94804

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

INSURER(S) AFFORDING COVERAGE
INSURER F :

INSURER E :

INSURER D :

INSURER C :

INSURER B :

INSURER A :

NAIC #
NAME:

CONTACT
(A/C, No):

FAX
E-MAIL
ADDRESS:

PRODUCER
(A/C, No, Ext):

PHONE

INSURED
REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR
WVD
ADDL
INSD

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $
$
$
$PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)

COMBINED SINGLE LIMIT

AUTOS ONLY

AUTOSAUTOS ONLY

NON-OWNED

SCHEDULEDOWNED

ANY AUTO

AUTOMOBILE LIABILITY
Y / N

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under

ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
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LIMITS(MM/DD/YYYY)

POLICY EXP
(MM/DD/YYYY)

POLICY EFF

POLICY NUMBERTYPE OF INSURANCELTR
INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

EXCESS LIAB
UMBRELLA LIAB $EACH OCCURRENCE
$AGGREGATE
$
OCCUR

CLAIMS-MADE
DED RETENTION $
$PRODUCTS - COMP/OP AGG
$GENERAL AGGREGATE
$PERSONAL & ADV INJURY
$MED EXP (Any one person)
$EACH OCCURRENCE

DAMAGE TO RENTED
$PREMISES (Ea occurrence)

COMMERCIAL GENERAL LIABILITY

CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:

POLICY PRO-

JECT LOC

CERTIFICATE OF LIABILITY INSURANCE

DATE (MM/DD/YYYY)

CANCELLATION

AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED

AUTOS ONLY
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CITY OF RICHMOND
Sanctuary City Compliance Statement
The undersigned, an authorized agent of ______Just Cities, LLC___________________________ (hereafter "Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”). Contractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor understands the meaning of the following terms used in the SCCO:
a. "Data Broker” means either of the following:
i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customer s, which include both private -sector business and government agencies;
ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used.
b. “Extreme V etting” means data mining, threat modeling, predictive risk analysis, or other similar services."
Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme V etting services to ICE.

Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bi dding on future contracts with the City for five (5) years from the effective date of the contract termination.

By executing this Statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing.

Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.

Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed this __20th _day of __June__, 2023 , at 11am , California.

Printed Name: Margaretta Lin___________ _Title: Director Signed: Date: 6/20/2023
Business Entity: Just Cities, LLC
Vendor SCCO Compliance Statement (Augt2020)
Exhibit G
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2023-2031 Housing Element City of Richmond | 40
Goal 6: Promote fair housing access and opportunities for all persons.

Policies
Policy 6.1: Tenant Protections
Explore reasonable and enforceable regulations that protect tenants from evictions and exorbitant rent increases and refer residents with issues such as foreclosures, landlord-tenant disputes, and unlawful evictions, and housing discrimination to counseling services.

Policy 6.2: Discrimination Prevention
Identify, monitor, and prevent discriminatory housing practices.

Policy 6.3: Displacement Avoidance
Create housing stability for current residents by supporting limited equity and community ownership models and facilitating the preservation and production of affordable housing units.

Policy 6.4: Resources Alignment
Prioritize programming and align funding and resources, including City staff, with highest needs.

Policy 6.5: Lower Income Family Needs
Assess unit size production of publicly subsidized units and align target units sizes of publicly funded and private development projects with the needs of lower income families with children as feasible.

Programs
Program 6.A: Community Land Trust
Design and implement strategies to enable community land trusts that will preserve or create affordable housing opportunities to acquire public land, create an inventory of vacant and blighted properties, and create a Community Land Policy package to encourage and enable production and preservation of permanently affordable housing. See also 6.R (Equitable Public Land Policy) and 6. K (Neighborhood and Land Stabilization Program)
Responsible Party: Community Development Department
Funding Source: Breakthrough Grant
Time Frame: Second quarter of 2024

Program 6.B: Shared Equity Program Study
Study existing shared equity programs in California and determine whether it is feasible to establish a shared-equity program in Richmond as a way of providing more affordable housing.

Under a shared-equity program, the City c ould provide funding to assist families with home 343

41 | City of Richmond 2023-2031 Housing Element
purchases. In return for its investment, the City could share the benefits of any appreciation in home price. The City’s share of the home’s appreciation could be returned to the City in the form of a cash payment that could be used to help another family with a home purchase. The City’s share could also stay with the home, reducing the cost of that home for the next family. Explore strategies for effective implementation of and funding opportunities for this program in conjunction with the Housing Equity Roadmap (HER).

Responsible Party: Community Development Department
Funding Source: Breakthrough Grant, other sources as available Time Frame: 2022-2024.

Program 6.C: Counseling Service Referrals for Foreclosures, Landlord-Tenant Disputes, Unlawful Evictions, and Housing Discrimination
Continue to refer homeowners, tenants, and landlords to third-party organizations such as Bay Area Legal Aid, Community Housing and Development Corporation of North Richmond, and 211 Bay Area for assistance with issues such as foreclosures, landlord-tenant disputes, unlawful evictions, and housing discrimination. Provide r eferral information as part of the Online Housing Resource Center. In addition, continue to administer the Richmond Rent Program to offer daily counseling sessions for landlords and tenants about the Rent Ordinance, Relocation Ordinance, and related State and local laws, and to fund community legal services agencies.

Responsible Party: Community Development Department, City Manager’s Office, City Attorney’s Office, Rent Program, IT Department
Funding Source: Rent Program Fees
Time Frame: Ongoing.

Quantified Objective: Refer three persons to third-party organizations described in this program throughout the planning period.

Program 6.D: Enforcement of Just Cause for Eviction Ordinance Continue to enforce Richmond’s Just Cause for Eviction Ordinance that was expanded by Ballot Measure L in 2016. The City will continue to provide information to residents and property owners and managers on the Ordinance requirements through the City’s website.

Responsible Party: Rent Program, IT Department
Funding Source: Comprehensive planning fee, Rent Program fees Time Frame: Ongoing.

Program 6.E: Housing Access and Discrimination Protocols and Monitoring Develop a protocol to eliminate instances of housing discrimination where discovered, and coordinate with local organizations and representatives providing support to groups receiving unfair treatment in the pursuit of suitable housing. D evelop ongoing monitoring practices to prevent future instances of housing discrimination.
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2023-2031 Housing Element City of Richmond | 42
Responsible Party: Community Development Department, City Manager’s Office, City Attorney’s Office, Rent Program
Funding Source: Comprehensive planning fee
Time Frame: Develop protocols and monitoring practices by fourth quarter 2026.

Program 6.F: Mortgage Credit Certificate Tax Credit Program Support and promote the Mortgage Credit Certificate (MCC) Tax Credit Program administered by the Contra Costa County Department of Conservation and Development and make program information readily available through the Online Housing Resource Center as funding becomes available. Also provide information about first-time homebuyer programs administered by local non-profits such as Community Housing Development Corporation (CHDC).

Responsible Party: Community Development Department, IT Department Funding Source: Contra Costa County, comprehensive planning fee Time Frame: Annually review and update program information on the City’s Online Housing Resource Center.

Quantified Objective: If the MCC Program is funded, 10 Richmond homeowners assisted by 2031.

Program 6.G: Housing Equity Roadmap (HER)
The City, with support by Just Cities Institute, is developing a Housing Equity Roadmap (HER) to provide a concrete set of policy and program recommendations for City implementation in the next 5 to 10 years. The Housing Equity Roadmap will include information about demographic changes, including at neighborhood level that are critical to policy development, as well as best practice research of effective efforts from other jurisdictions. The HER effort will include research on the legal and public policy framework for conducting a fair housing impact assessment and local preference and right to return policies, taking into account the housing needs of persons of color who have historically been discriminated against in housing practices.

Responsible Party: Community Development Department
Funding Source: Grant funds
Time Frame: Develop draft HER by second quarter 2023; final HER by fourth quarter 2023; implementation of the HER based on HER action plan.

Program 6.H: Increased Housing Staffing
Assess and increase City Housing Division staffing needs to successfully implement the Housing Element programs, Homelessness Strategic Plan, and Housing Equity Roadmap.

Responsible Party: Community Development Department
Funding Source: Grant funds, comprehensive planning fee Time Frame: Complete assessment of Housing Division staffing needs by December 2023.
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43 | City of Richmond 2023-2031 Housing Element
Quantified Objective: Hire one new staff member and augment staffing with contract services (three contractors minimum) by June 2024. Identify long-term funding for staff and programming by December 2026.

Program 6.I: AFFH Housing Funding
Identify potential regional, State, federal, and private funding resources for the implementation of identified AFFH meaningful actions.

Responsible Party: Community Development Department
Funding Source: Comprehensive planning fee
Time Frame: Identify potential funding sources and include in the Housing Equity Roadmap by December 2023.

Quantified Objective: Secure a minimum of $300,000 of new funding by September 2024.

Program 6.J: Public Financing Options
Evaluate new public financing options for voter consideration that w ould minimize negative impacts, such as displacement, faced by lower income residents and can be dedicated towards increasing City Housing Division staffing and implementing identified meaningful actions .

Potential public financing mechanisms may include amending the real estate transfer tax or vacant properties parcel tax. Create a process for including the most viable public financing option in the 2026 election.

Responsible Party: Community Development Department, City Attorney, City Council Funding Source: Comprehensive planning fee
Time Frame: Evaluate public financing options by December 2023. Include most viable public financing option on ballot for 2026 election by September 2026.

Quantified Objective: Evaluate a minimum of two public financing options.

Program 6.K: Neighborhood Land Stabilization Program
Develop a Neighborhood and Land Stabilization Program (NLSP) that supports community land trust acquisition and rehabilitation of residential properties in order to stabilize neighborhoods by avoiding displacement of existing tenants in substandard rentals and owners in properties that have fallen under deferred maintenance and retaining tax default. As part of this program, the City will:
• Create a database of abandoned, deteriorated, vacant, and tax delinquent properties, as well as habitability violations by June 2023.
• Investigate Revenue and Taxation Code Chapter 8 tax defaulted program design by September 2023.
• Evaluate current Housing Receivership Program impacts by September 2023. • Initiate community engagement by September 2023.
• Enact the NLSP. Begin adoption phase by September 2023. 346

2023-2031 Housing Element City of Richmond | 44
• Pilot at least one acquisition for community land trust (either vacant or developed property) to benefit a minimum of two low-income family households by December 2026.

Also see Program 6.A. (Community Land Trusts).

Responsible Party: Community Development Department, City Attorney Funding Source: Breakthrough grant funding, comprehensive planning fee Time Frame: See above.

Quantified Objective: Pilot at least one acquisition for community land trust (either vacant or developed property) to benefit a minimum of two low-income family households.

Program 6.L: SB 1079
Investigate SB 1079 (2020), which created a new foreclosure sale process for two -to-four-unit buildings that allows qualified parties a means to purchase property in foreclosure, subject to certain requirements. If feasible, assist the transfer of property under SB 1079.

Responsible Party: Community Development Department, City Attorney Funding Source: General Fund
Time Frame: Complete feasibility analysis by December 2023. Assist in the transfer of units under SB 1079 beginning March 2026, then assist annually Quantified Objective: Assist two units annually if determined to be feasible.

Program 6.M: Anti-Displacement Zones
Study legal and programmatic feasibility of creating anti-displacement zones (ADZ) that implement anti-displacement strategies, including: researching best practices for incorporating neighborhood level median income for defining “AMI” levels for affordable housing being built in ADZs while still complying with TCAC and HCD definitions for subsidized projects; evaluating existing local laws regarding demolition of rent stabilized buildings and potential ability to requir e one for one replacement in the new units in compliance with State legislation.

Responsible Party: Community Development Department, City Attorney Funding Source: Grant funding, comprehensive planning fee Time Frame: December 2023

Program 6.N: Local Preference and Right to Return Policies Develop local preference and right to return policies for new affordable housing units, services, and financial assistance in compliance with State legislation and funding source requirements.

Responsible Party: Community Development Department, City Attorney Funding Source: Grant funding, comprehensive planning fee Time Frame: See below.

Quantified Objective: Develop outreach materials about existing anti -displacement resources and conduct annual outreach to 300 residents in displacement vulnerable areas 347

45 | City of Richmond 2023-2031 Housing Element
by December 2024. Once new expanded anti -displacement resources are available, conduct annual outreach to 1,000 residents in displacement vulnerable areas beginning March 2026.

Program 6.O: Fair Housing Impact Assessment Policy
Pilot the use of a Fair Housing Impact Assessment policy and evaluate its utility in guiding City informed decision-making and public knowledge of the impacts of new development projects. This will be included in the Housing Equity Roadmap.

Responsible Party: Community Development Department
Funding Source: Grant funding, comprehensive planning fee Time Frame: See Program 6.G (Housing Equity Roadmap).

Quantified Objective: Pilot the use of a Fair Housing Impact Assessment Policy (beginning with public property) to benefit a minimum of 100 households , beginning December 2024.

Program 6.P: Housing Reparations Fund
Establish a Housing Reparations Fund for both homeowners and tenants, with robust community engagement to aid Richmond’s long-time Black/African American residents impacted by displacement and/or structural racism in compliance with Proposition 209. The program may include a right of return, affordable housing preference policy, and/or other forms of economic assistance.

Responsible Party: Community Development Department
Funding Source: Grant funding, comprehensive planning fee Time Frame: Design Housing Reparations Fund by June 2024. Identify monies to fund the program by March 2025. Implement the program by December 2025.

Quantified Objective: Identify and obtain at least $250,000 to fund the program with the aim to increase the program funding over time.

Program 6.Q: Basic Income Program
Evaluate creation of a basic income program (e.g., through Richmond Rapid Response Fund (R3F)); the target population for the program should be identified with input from the community.

Responsible Party: Community Development Department
Funding Source: Grant funding, comprehensive planning fee Time Frame: Adopt policies as part of the R3F strategic plan and governance structure development by June 2023.

Quantified Objective: Serve a minimum of four households per year beginning March 2024 (i.e., 28 households through January 2031).

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2023-2031 Housing Element City of Richmond | 46
Program 6.R: Equitable Public Land Policy
Develop an Equitable Public Land policy, in compliance with the Surplus Land Act, with guidelines and preferential criteria for the disposition or use of publicly owned land. Also see Program 1 .J (Surplus Land Act Sites) and Program 6.A. (Community Land Trusts).

Responsible Party: Community Development Department
Funding Source: Breakthrough Grant funding, comprehensive planning fee Time Frame: Conduct spatial inventory of publicly owned land by December 2022.

Conduct robust community engagement, including engaging a minimum of 300 residents from Richmond’s lower income neighborhoods by December 2023. Adopt new Equitable Public Land policy in consultation with Community Land Trusts, Limited Equity Cooperatives, and other non-profit entities that prioritize permanently affordable housing while supporting homeowner equity attainment and renter stabilization; or immediate and long-term housing solutions for unhoused residents. Issue annual Notice of Availability, for one to two parcels to provide a minimum of six units beginning September 2024.

Quantified Objective: Conduct robust community engagement, including engaging a minimum of 300 residents from Richmond’s lower income neighborhoods . Issue annual Notice of Availability, for one to two parcels to provide a minimum of six units.

Program 6.S: Anti-Displacement Services
Provide new anti -displacement services, including proactive and affirmative enforcement to prevent discrimination against single female headed households with children who are at high risk of eviction.

Responsible Party: Community Development Department
Funding Source: Grant funding, comprehensive planning fee Time Frame: Begin annual outreach March 2024.

Quantified Objective: Connect with a minimum of 20 female headed households with children for educational workshops and access to services annually.

Program 6.T: Renter Policies
Evaluate new renter policies to protect renters from the long-term collateral consequences of the COVID19 pandemic. Assess and design potential new renter access policies that address discrimination based on credit scores, eviction history, source of income, and income level requirements (i.e., requiring income three times or more of the rent costs), as part of the Housing Equity Roadmap.

Responsible Party: Community Development Department
Funding Source: Grant funding, comprehensive planning fee Time Frame: See Program 6.G (Housing Equity Roadmap).

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Program 6.U: Senior Resident Housing Needs
Assess housing needs of senior residents, particularly lower income senior renters and homeowner and provide new housing services for low -income senior residents. Design new programming and/or policies through community surveys, analysis of mortgage and rent burden, and tailored community forums to inform housing assistance services and additional policies.

Responsible Party: Community Development Department
Funding Source: Grant funding, comprehensive planning fee Time Frame: Conduct assessment and design new programs for seniors and policies by March 2024.

Quantified Objective: Implement at least one new program to serve needs of seniors starting in July 2025. Serve 50 low-income seniors by December 2030.

Program 6.V: LGBTQ+ Housing Issues
Partner with local organizations to hold forum on LGBTQ+ housing issues with community organizations. Coordinate with community -led efforts to better understand the needs of the LGBTQ+ community.

Responsible Party: Community Development Department
Funding Source: Grant funding, comprehensive planning fee Time Frame: Produce publicly available report summarizing anonymized feedback on LGBTQ+ housing issues and proposed solutions with additional opportunity for community engagement and feedback by December 2025. Complete assessment of community needs by September 2027.

Quantified Objective: Hold two annual forums (2024 and 2025) with a minimum of 25 participants at each by September 2027.

Program 6.W: Formerly Incarcerated Resident Housing Needs Prioritize the housing needs of formerly incarcerated residents through: 1) Completed implementation of current Fair Chance housing and 2) Considered expansion of the Fair Chance Housing law to apply to all for ms of housing and eliminate the entire use of criminal records (similar to the cities of Berkeley and Oakland).

Responsible Party: Community Development Department
Funding Source: Grant funding, comprehensive planning fee Time Frame: Produce City staff report on the outcomes of the current Fair Chance Housing Ordinance; evaluate landlord compliance and tenant experience of the current law by December 2023. Review implementation of the cities of Berkeley and Oakland Fair Chance Housing Ordinances and work with the City Attorney and the community, including re-entry service organizations to draft an expanded ordinance for City Council review and adoption by March 2024.
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Program 6.X: Re-Entry Housing
Preserve at-risk re-entry housing units and integrate re-entry housing priorities into City housing plans, including Homelessness Strategic Plan and Housing Equity Roadmap. Advocate with the County for similar actions.

Responsible Party: Community Development Department
Funding Source: Grant funding, comprehensive planning fee Time Frame: Integrate re-entry housing priorities into City housing plans by March 2024.

Preserve re-entry housing units by December 2028.

Quantified Objective: Work with Rubicon Homes to preserve 10 assisted re-entry housing units at moderate risk of converting to market rate units during planning period.

Program 6.Y: Undocumented Resident Housing Needs
Prioritize the housing needs of undocumented residents by establishing a referral list of non-Legal Service Corporation (LSC) funded organizations for undocumented tenants and by enacting a City policy that removes discriminatory barriers against undocumented residents in access to City funded housing units, services, and financial assistance.

Responsible Party: Community Development Department, City Attorney Funding Source: Grant funding, comprehensive planning fee Time Frame: City Attorney’s office to collaborate with legal advocacy organizations to conduct legal research and review of the City’s legal authority to combat housing discrimination against undocumented residents by December 2024. Evaluate City powers to reduce barriers of entry for undocumented tenants without social security numbers (SSN) to apply for subsidized housing by December 2024.

Program 6.Z: Encampment Projects
Complete the sunsetting of the Castro encampment and continue to offer services and supporting development of a transition plan for previous residents of the Castro and Rydin encampments (the Rydin encampment was closed September 30, 2022) . Emergency housing support is being implemented that bridges urgent needs to get extremely vulnerable households indoors while seeking placement in County safety net resources.

Responsible Party: Community Development Department
Funding Source: Grant funding, General Fund
Time Frame: June 2024.

Quantified Objective: Provide alternative housing opportunities, including supportive services, for approximately 130 encampment residents based on individual need assessments and program funding by December 2023. Offer counseling, behavioral health, drug rehabilitation, job related training and support, health services, and housing 351

49 | City of Richmond 2023-2031 Housing Element
pathways to approximately 130 residents living in these specific encampments, beginning August 2022.

Program 6.AA: Tenant, Community, and Government Opportunity (TOPA/COPA/GOPA) to Purchase Ordinance
Implement a local tenant/community and government opportunity to purchase (TOPA/COPA/GOPA) ordinance and ensure adequate legal and organizational support so that tenants can avail themselves of the TOPA/COPA/GOPA process when it becomes available.

Collaborate with local jurisdictions including Oakland and Berkeley to learn from their experiences designing TOPA/COPA/GOPA policies that would cover a wider array of buildings outside of foreclosure, including rental housing with expiring federal and/or state subsidies and/or affordability protections. Require purchasers to preserve units as permanently affordable. Include these findings and best practice policy implementation information in the Housing Equity Roadmap.

Responsible Party: Community Development Department
Funding Source: Grant funding, comprehensive planning fee.

Time Frame: See Program 6.G (Housing Equity Roadmap) . Refine the City’s proposed TOPA/COPA/GOPA Ordinance for City Council review and potential adoption by September 2026.

Quantified Objective: Seek to preserve a minimum of two units annually upon implementation.

Program 6.A B: Public Improvements and Affordable Housing in Low -Income Neighborhoods of Color
Identify place-based strategies for new affordable housing and fair housing investments in low - income areas with new City infrastructure improvements.

Responsible Party: Community Development Department
Funding Source: Grant funding, comprehensive planning fee Time Frame: Secure funding by December 2031.

Quantified Objective: Secure at least $5 million for public improvements in low -income neighborhoods of color, coupled with new affordable housing and fair housing strategies.

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Program 6.AC: Resident Planning Councils
Review b est practices of resident planning councils in other cities, including staffing, funding sources, and interface with government to be included in the Housing Equity Roadmap. If deemed feasible, pilot resident planning council would review and provide feedback to the City on proposed development projects in their neighborhoods and policies that may impact resident health and displacement. Conduct a City sponsored training program to discuss how City planning and approval processes work, the history of land use discrimination, land use terminology and major policies, and the role of residents in land use decisions.

Responsible Party: Community Development Department
Funding Source: Grant funding, comprehensive planning fee Time Frame: See Program 6.G (Housing Equity Roadmap) . Design resident planning councils by December 2024. Launch and evaluate resident planning council by March 2026.

Goal 7: Encourage energy and resource conservation and sustainability measures.

Policies
Policy 7.1: Green Building Measures and Practices
Promote the incorporation of green building measures and practices in new residential development projects and existing residential structures.

Programs
Program 7.A: California Green Building Standards
Continue to enforce the State of California’s Green Building Standards (CALGreen Code), which is intended to reduce construction waste, make buildings more efficient in the use of materials and energy, and reduce environmental impacts during and after construction. Continue to enforce Natural Gas Ban to restrict the use of natural gas for new construction.

Responsible Party: Community Development Department
Funding Source: Permit fees
Time Frame: Ongoing.

Program 7.B: Energy Program Referrals and Funding
Continue to refer property owners to third-party organizations that provide energy programs. The City will continue to improve the energy efficiency of households by partnering with the following initiatives and leveraged funding sources: 1) Leverage funding from the Environmental and Community Investment Agreement (ECIA) to provide incentives to property owners; 2) Develop enhanced building codes and policies through a grant-funded partnership with the California 353