September 12, 2023
Richmond Housing Authority
Economic Development
DATE: September 12, 2023
TO: Chair Martinez and Members of the Richmond Housing
Authority (RHA) Board of Commissioners
FROM:
Nannette Beacham, Director of Economic Development
Gabino Arredondo, RHA Interim Executive Director
Subject:
First Contract Amendment with Doherty’s Truck & Auto
Rental
FINANCIAL IMPACT: Funding is pursuant to the U.S. Housing and Urban Development (HUD) annual allocation of Operating
Subsidy and Rent from Public Housing residents (FY22-
23 $6,858 44444191-400304 & 44545191-400304; FY
23-24 $12,000 44545191-400304; FY 24-25 $12,000
44545191-400304).
PREVIOUS COUNCIL
ACTION:
N/A
STATEMENT OF THE
ISSUE:
The Richmond Housing Authority is renting a truck for
use by its maintenance staff to respond to work orders
and unit turnover activities. The contract needs to be
amended to increase the spending limit to continue the
use of the truck.
RECOMMENDED ACTION:
ADOPT a resolution approving a first contract
amendment with Doherty’s Truck & Auto Rental
increasing the contract amount by $30,858, for a total
contract amount not to exceed $40,858, with a term
extending through June 30, 2025, for the rental of a truck used for maintenance and unit turnover activities –
Richmond Housing Authority (Gabino Arredondo 510-
620-6606).
AGENDA
REPORT
September 12, 2023
DISCUSSION:
The Richmond Housing Authority (RHA) maintenance team requires the use of a truck to respond to work orders, perform unit turnover activities, pick up illegal dumping, and occasionally pick up supplies from vendors. The previous RHA truck was stolen, vandalized, and determined to be inoperable.
The RHA outreached to five vendors for quotes on truck rentals and three vendors responded with pricing information. Doherty’s Truck Rental provided the lowest monthly rate amount and was able to quickly provide the truck rental minimizing service interruptions to work orders from RHA residents. Subsequently, the RHA entered into an original contract with Doherty’s in the amount of $10,000. RHA staff is seeking a contract amendment to increase the spending limit by $30,858, for a new total contract amount not to exceed $40,858, to continue the use of the truck and pay past due invoices. The amendment will also extend the contract term by approximately 15 months through June 30, 2025.
Next Steps
RHA staff will inquire with the U.S. Department of Housing and Urban Development (HUD) local office to determine feasibility of RHA purchasing a truck with available funds.
DOCUMENTS ATTACHED:
Attachment 1 – Resolution
Attachment 2 – Contract Amendment 1
Attachment 3 – Original Contract