RESOLUTION NO. _______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RICHMOND AWARDING ONE ON-CALL CITY WIDE FENCING
SERVICES CONTRACT IN AN AMOUNT NOT TO EXCEED $500,000
FOR A THREE-YEAR PERIOD WITH TWO ONE-YEAR OPTIONS TO
EXTEND
WHEREAS, the Parks Maintenance Division of the Public Works Department anticipates fence maintenance projects funded by various fund sources, will arise during the period of September 12, 2023 to June 30, 2026; and WHEREAS, the City’s procurement process for fence maintenance contracts can take up to three months before contracts are fully executed and a project can begin; and
WHEREAS, the Public Works Department has demonstrated that the use of this on-call fence contractor that has passed the competitive bidding process eliminates much of the delay and costs associated with project-by-project bidding; and
WHEREAS, on June 21, 2023, the Parks Maintenance Division issued a request for bids for On-Call City-Wide Fencing Services through the City’s BidsOnline system; and
WHEREAS, one (1) fencing contractor submitted bids; and WHEREAS, the bid was reviewed by Greg Hardesty (Parks Maintenance Superintendent), Mark Maltagliati (Parks Maintenance Supervisor) and Daniel Chavarria (Director of Public Works); and
WHEREAS, the one responsive bidder is Paine Construction, Inc.; and WHEREAS, the On-Call City Wide Fencing Services Contract with the approved contractor would be for an amount not to exceed $500,000 over a three- year period with two one-year options to extend each contract; and WHEREAS, the additional two one-year extension periods would be for a total not to exceed amount of $300,000; and
WHEREAS, the contractor hired for On-Call City Wide Fencing Services will provide services as requested by the City Manager and/or Director of Public Works; and
WHEREAS, contractor on the standing on-call list will be asked to submit proposals for each project and a Work Authorization will be issued to the contractor per project.
NOW, THEREFORE, BE IT RESOLVED that the City Council finds the above recitals are true and correct and have served, together with the Agenda Report, as the basis for the fundings and actions set forth in this Resolution.
BE IT FURTHER RESOLVED that the City Council of the City of Richmond hereby authorizes the City Manager or their designee to execute the On- Call City Wide Fencing Services contract, and to negotiate and execute the two one-year options to extend each contract.
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I certify that the foregoing resolution was passed and adopted by the City Council of the City of Richmond at a regular meeting held on September 19, 2023, by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
________________________________________
Clerk of the City of Richmond
(SEAL)
Approved:
_______________________________
Mayor
Approved as to form:
____________________________
City Attorney