October 3, 2023
Human Resources
DATE: October 3, 2023
TO: Mayor Martinez and Members of the City Council
FROM:
Nickie Mastay, Deputy City Manager, Internal Services
Sharrone Taylor, Interim Director of Human Resources
Subject:
Amend Staffing (Position Control) and the Salary
Schedule, and Appropriate Funds as Required
FINANCIAL IMPACT: The Rent Board approved the budget for the addition of two Office Assistant I/II positions on June 12, 2023, and the funding is in the current budget. Adding the Paralegal classification to the salary schedule has no immediate
fiscal impact. .
PREVIOUS COUNCIL
ACTION:
None
STATEMENT OF THE
ISSUE:
The City Council’s authorization is required to amend
staffing (position control) and the salary schedule and appropriate funds.
RECOMMENDED ACTION:
ADOPT resolutions amending the salary schedule to add
the Paralegal classification for the City Attorney’s Office and amending staffing (position control) for the Rent
Program– Human Resources Department (Nickie
Mastay/ Sharrone Taylor 510-620-6602).
DISCUSSION:
PARALEGAL CLASSIFICATION
AGENDA
REPORT
October 3, 2023
The Human Resources (HR) Department has been working with the City Attorney's Office regarding their staffing needs. The department needs a Paralegal, a job classification that does not currently exist. HR has worked with City Attorney's Office staff to develop a job specification for the Paralegal classification, and the Personnel Board approved the classification on May 25, 2023.
This classification will be represented by General Employees Bargaining Unit Service Employees International Union (SEIU), Local 1021, and they are in agreement with establishing the classification and adopting the salary range.
Human Resources is requesting an amendment to the salary schedule to add the newly established classification of Paralegal and adopt the salary range.
RENT PROGRAM
Office Assistant I/II – 2 positions
The Rent Board approved the budget for the addition of two Office Assistant I/II positions for the Rent Program on June 12, 2023. The approved positions were not included in the position control document approved with the City budget on June 20, 2023. Therefore, these two approved positions must be added to position control by City Council action, which will document the administrative record and permit the Finance Department to effectuate the modification to position control.
The Human Resources Department proposes revisions to the Rent Program’s position control to add the above-referenced positions. The costs of the additional positions are approved by the Rent Board and covered by the current budget.
FISCAL IMPACT:
The Rent Program approved the budget for two Office Assistants I/II on June 12, 2023, and the funding is in the current budget. Therefore, there is no new fiscal impact.
SUMMARY:
To summarize, the salary schedule will be amended to add the classification of Paralegal as follows, effective October 3, 2023:
Accordingly, the attached resolution will modify position control in the following manner:
SALARY SCHEDULE AMENDMENTS
New Classifications New Monthly Salary Range
Job Title Range Step 1 or
Min.
Step 2 Step 3 Step 4 Step 5 or
Max
Bargaining
Group
Paralegal 107G 6,956.04 7,303.84 7,669.04 8,052.48 8,455.10 SEIU Local 1021
October 3, 2023
Position Control
Classification Department Unit
Office Assistant I/II
Rent Program SEIU Local 1021 – General Employees
Office Assistant I/II Rent Program SEIU Local 1021 – General Employees
City Council approval is required to amend the publicly available salary schedule, position control, and appropriation of funds. City staff recommend approval of the resolution amending the salary schedule to add the classification of Paralegal and the amendment of position control of the Rent Program.
DOCUMENTS ATTACHED:
Attachment 1 – Resolution Amending Position Control
Attachment 2 – Resolution Amending Salary Schedule