PLEASE NOTE: HYBRID MEETING FORMAT
AMENDED AGENDA(s)
-REGULAR MEETING OF THE RICHMOND HOUSING AUTHORITY
-REGULAR MEETING OF THE RICHMOND CITY COUNCIL
Tuesday, November 7, 2023, 4:30 p.m.
Community Services Building
440 Civic Center Plaza
Richmond, CA 94804
Members:
Eduardo Martinez, Mayor at Large
Melvin Willis, Councilmember District 1
Cesar Zepeda, Councilmember District 2
Doria Robinson, Councilmember District 3
Soheila Bana, Councilmember District 4
Gayle McLaughlin, Vice Mayor, District 5
Claudia Jimenez, Councilmember District 6
Jaycine Scott, Housing Authority Tenant Commissioner
NOTICE: MASKS ARE STRONGLY ENCOURAGED!!
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Disclaimer: The City Clerk's Office translates agendas to enhance public access. Translated agendas are provided as a courtesy and do not constitute legal notice of the meeting or items to be discussed. In case of discrepancy, the English agenda will prevail.
Pages
4 A. OPEN SESSION TO HEAR PUBLIC COMMENT BEFORE CLOSED SESSION 4:30 p.m.
B. ROLL CALL
C. CLOSED SESSION
C.1 CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6)
Agency Representatives: Sharrone Taylor and Jack Hughes• Employee organizations:
1. SEIU Local 1021 Full Time Unit and Part Time Unit
2. IFPTE Local 21 Mid-Level Management Unit and Executive Management Units
3. Richmond Police Officers Association RPOA
4. Richmond Police Management Association RPMA
5. IAFF Local 188
6. Richmond Fire Management Association RFMA
C.2 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (paragraph (1) of Subdivision [d] of Government Code Section 54956.9) Sotelo v. City of Richmond •
C.3 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (Significant exposure to litigation pursuant to paragraph (2) or (3) of Subdivision (d) [as applicable] of Government Code Section 54956.9) Two cases •
C.4 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (initiation of litigation pursuant to paragraph (4) of Subdivision (d) of Government Code Section 54956.9)
Two Cases •
D. PUBLIC COMMENT BEFORE CLOSED SESSION (limited to items on the Closed Session agenda only)
E. ADJOURN TO CLOSED SESSION
________________________________________________________ 5 F. REGULAR MEETING OF THE RICHMOND HOUSING AUTHORITY
6:25 p.m.
G. PLEDGE OF ALLEGIANCE
H. ROLL CALL
I. STATEMENT OF CONFLICT OF INTEREST
J. REPORT FROM THE EXECUTIVE DIRECTOR
K. AGENDA REVIEW
L. HOUSING AUTHORITY OPEN FORUM
M. HOUSING AUTHORITY CONSENT CALENDAR
M.1 Contract Assignment from David Paul Rosen & Associates (DRA) to NELB Consultants, LLC (NELB)
16 ADOPT a resolution assigning the David Paul Rosen & Associates (DRA) contract to NELB Consultants LLC, for an estimated contract reassignment amount of $170,918.42, with a term ending June 30, 2025 – Richmond Housing Authority (Gabino Arredondo 620-6606).
M.2 Housing Authority Meeting Minutes 123
APPROVE the minutes of the September 12, 2023, regular meeting of the Richmond Housing Authority - City Clerk's Office (Pamela Christian 510-620- 6513).
M.3 Richmond Housing Authority (RHA) Cost Allocation Plan Approval 125 ADOPT a resolution approving the Title 2 Code of Federal Regulations 200 Compliant Version Cost Allocation Plan to be implemented for Richmond Housing Authority (RHA) Budgeting (Fiscal Year 2023-2024) – Richmond Housing Authority/Finance Department (Gabino Arredondo 510-620-6606/Rita Martinez 510-621-1546).
N. ADJOURNMENT
_______________________________________________________ 6 O. REGULAR MEETING OF THE RICHMOND CITY COUNCIL
6:30 p.m.
P. ROLL CALL
Q. STATEMENT OF CONFLICT OF INTEREST
R. AGENDA REVIEW
S. REPORT FROM THE CITY ATTORNEY OF FINAL DECISIONS MADE DURING
CLOSED SESSION
T. REPORT FROM THE CITY MANAGER (public comment allowed under Open Forum) T.1 NEW EMPLOYEE REPORT - 1st Tuesday
U. REPORTS OF OFFICERS: REFERRALS TO STAFF, AND GENERAL REPORTS (INCLUDING AB 1234 REPORTS)(limited to two minutes per Councilmember)(public comments allowed under Open Forum)
V. OPEN FORUM FOR PUBLIC COMMENT
(public comment on items that remain on the Consent Calendar or items not on the agenda - limited to 2 minutes unless otherwise specified - Back and forth dialogue with the Council is prohibited)
W. CITY COUNCIL CONSENT CALENDAR
(All items placed under the Consent Calendar are considered to be routine and noncontroversial. These items will be enacted upon together with a motion and second, without discussion, of any member of the City Council, and each item shall be deemed to have received the action recommended.)
W.1 City Attorney's Office
W.1.a Settling Guidiville Rancheria of California, et al v. United States of America, et al.
380
APPROVE the proposed settlement agreement in Guidiville Rancheria of California, et al. v. United States of America, et al. for a total settlement amount of $75,000 – City Attorney’s Office (Dave Aleshire 510-620-6509).
W.2 City Clerk's Office
W.2.a City Council Meeting Minutes 387
APPROVE the minutes of the regular September 19, September 26, and special September 27, 2023, City Council meetings - City Clerk's Office (Pamela Christian 510-620-6513).
7 W.3 City Council
W.3.a Accept $75,000 contribution from Prologis for LifeLong Medical Care’s Health Ambassador Program.
407
ACCEPT and APPROPRIATE a $75,000 grant from Prologis to the City of Richmond for unhoused services and DIRECT staff to apply this funding to LifeLong Medical Center to aid in funding Health Ambassadors which will provide Client Care Liaison Services for Richmond’s unhoused population - Vice Mayor Gayle McLaughlin (510-620-6636).
W.3.b Wildfire Prevention Memorandum of Understanding (MOU) and Richmond Resolution
410
ADOPT a resolution authorizing the City of Richmond to enter into a Memorandum of Understanding (MOU) among jurisdictions in the East Bay Hills to form a wildfire coordinating group to improve regionwide collaboration on wildfire mitigation activities and reduce wildfire risk throughout the East Bay Hills; in addition, ADOPT a resolution on an Overall Wildfire Risk Reduction and Response Policy to be presented to the regional group once convened - Vice Mayor McLaughlin (510-620-6636).
W.4 City Manager's Office
W.4.a First Contract Amendment with The Gardner Group, LLC 428 Approve a first amendment to the contract with The Gardner Group, LLC, in the amount of $90,000, to continue to provide management consulting services on an as-needed basis, for a new total contract amount not to exceed $100,000, and extending the contract term to December 31, 2024 – City Manager’s Office/Finance Department (Shasa Curl/Nickie Mastay/LaShonda White/Andrea Miller 510-620- 6512).
W.4.b City Council Environmental Community Investment Agreement (ECIA) Ad Hoc Committee’s Fiscal Year 2023-24 Category 3 ECIA Grant Award Recommendations ($50,000)
449
APPROVE a recommendation from the City Council ECIA Grant Review Ad Hoc Committee to award $50,000 in Fiscal Year 2023-24 Environmental Community Investment Agreement (ECIA) Grant funds (Category 3 - City Council Approved Award) to eight Richmond-serving non-profit organizations; ADOPT a resolution; and AUTHORIZE the city manager to negotiate and execute Grant Service Agreements with approved grantees – City Manager’s Office (LaShonda White 510-620-6512/Patrick Seals 510-307-8016). 8 W.5 Community Development
W.5.a Contract with Hatchuel Tabernik and Associates to provide Program Evaluation Services
460
APPROVE a contract with Hatchuel Tabernik and Associates (HTA) in the amount of $40,000, to provide evaluation services for the City’s Encampment Resolution Funding Round 1 project, for a term from November 7, 2023, through December 31, 2025, with an option to increase the contract by an additional $40,000 upon evaluation of year 1 work and outcomes – Community Development Department (Lina Velasco/Jesus Morales 510-620-6649).
W.6 Economic Development
W.6.a Report on the Port of Richmond Operations 530
RECEIVE a written report on the Port of Richmond’s operations, facilities, and economic opportunities – Economic Development Department (Nannette Beacham/Lizeht Zepeda 510-620-6653).
W.6.b Amend the Port of Richmond Federal Maritime Commission (FMC) Tariff No.3
598
ADOPT a resolution to amend the Port of Richmond FMC Tariff No. 3 reflecting a six and two-tenths percent (6.2%) general rate increase (GRI) to the Port of Richmond Federal Maritime Commission (FMC) Tariff No. 3 and an annual Consumer Price Index (CPI) rate adjustment as approved by the Executive Committee of the California Association of Port Authorities (CAPA) – Economic Development Department (Lizeht Zepeda 510-620-6653).
W.7 Finance Department
W.7.a Second Contract Amendment with Badawi and Associates for Audit Services
680
APPROVE a second contract amendment with Badawi and
Associates in the amount of $18,000, for a new total amount not to exceed $1,548,370, to provide an audit of the City’s California Violence Intervention and Prevention Grant Program, for the period from October 1, 2020, to June 30, 2023 – Finance Department/Office of Neighborhood Safety (Andrea Miller/Mubeen Qader/Sam
Vaughn/Jerry Chak 510-620-6569).
W.7.b Approval of Liens and Special Assessments for Unpaid Garbage Collection Service Fees Due to Republic Services
793
ADOPT a resolution authorizing placement of liens and special assessments for unpaid garbage collection service fees on Contra Costa County’s property tax records – Finance Department (Mubeen Qader 510-620-6740/Antonio Banuelos 510-620-6741).
9 W.7.c Resolution Approving an Additional Three Percent Annual Cost of Living Increase for Recipients of the General Pension Fund for 2024 896
ADOPT a resolution approving a three percent annual cost of living increase, in addition to the two percent minimum cost of living increase, for the recipients of the General Pension Fund, for a total annual cost of living increase of five percent for these recipients – Finance Department (Andrea Miller 510-620-6740).
W.8 Human Resources
W.8.a Contract with Restoration Family Counseling Center to Provide Services to Sworn Fire Personnel
900
APPROVE a three-year contract with Restoration Family Counseling Center (RFCC), in an amount not to exceed $133,000, with a term from October 24, 2023, through October 24, 2026, to provide mental health services for Sworn Fire Personnel – Human Resources Department (Nickie Mastay/Sharrone Taylor/Amy Aaronson/Aaron Osorio 510-620-6602).
W.8.b Resolution Approving a Side Letter to the Memorandum of Understanding with Fire Unions
931
ADOPT a resolution approving a side letter to the Memorandum of Understanding between the City of Richmond and the International Association of Firefighters Local 188, regarding eligibility for overtime assignments – Human Resources Department (Interim Chief Aaron Osorio/Nickie Mastay/Sharrone Taylor 510-620-6602).
W.9 Information Technology
W.9.a Sole-Source Agreement with ParcelQuest for Land-Based Property Data Subscription and Online Licenses
940
APPROVE a sole-source agreement in the amount of $50,000 with ParcelQuest for an annual property data subscription and online license use, with a term from October 1, 2023, through September 30, 2024 – Information Technology Department (Sue Hartman 510- 620-6874).
W.10 Library and Community Services
W.10.a Approve contracts with the Roots of Success of America and Richmond Community Foundation
976
APPROVE contracts with (1) Roots of Success in the amount of $180,000, and (2) Richmond Community Foundation in the amount of $150,000, to provide workforce training and employment services for up to 20 youth each, for a term commencing October 18, 2023, and ending December 30, 2024 – Community Services Department (LaShonda White 510-620-6828/Tamara Walker 510-307-8006). 10 W.10.b First Contract Amendment with Rubicon Programs to Provide Workforce Training and Employment Ppportunities Funded Under the California for All Youth Grant
1055
APPROVE a first amendment to the contract with Rubicon Programs, to increase the contract limit by $95,323, for a total amount not to exceed $190,646, to be the service provider for the Beautify Richmond program, with a contract term through March 31, 2024 – Community Services Department (LaShonda White 510-620-
6828/Tamara Walker 510-307-8006).
W.10.c Amendment to the Interagency Agreement between the City of Richmond and Contra Costa County for the Joint Administration of the North Richmond Mitigation Funding
1099
APPROVE an amendment to the Interagency Agreement between the County of Contra Costa (County) and the City of Richmond (City), effective September 19, 2023, to increase the payment limit by $360,000, for a new payment limit of $835,000, and extend the term from September 30, 2023, to September 30, 2026, to facilitate the City’s continued use of the North Richmond Mitigation Fee (NRMF) funding, and to co-staff the NRMF Committee and implement services and programs authorized in the City/County-approved expenditure plans; and AUTHORIZE the city manager or their designee to execute the amendment to the Interagency Agreement between the County and City – Community Services Department (LaShonda White 510-620-6828/Lori Reese-Brown 510-620-6869).
W.11 Mayor's Office
W.11.a Proclamation Declaring October 21, 2023, as Arbor Day in Richmond 1176 PROCLAMATION recognizing October 21, 2023, as Arbor Day in Richmond - Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).
W.11.b Planning Commission Appointment 1179
APPOINT Aaron He to the Richmond Planning Commission, term expires, June 30, 2025 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).
W.11.c Proclamation Declaring November 2023 as Native American Heritage Month in the City of Richmond and acknowledging the contributions of Native Americans in our Community
1181
PROCLAMATION declaring November 2023 as Native American Heritage Month in the City of Richmond – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503)
11 W.12 Police Department
W.12.a Blanket Purchase Orders for Ongoing Police Ammunition Purchases 1184 APPROVE and AUTHORIZE the Police Department to create blanket purchase orders for required training and duty ammunition purchases of up to $50,000 per vendor, for the remainder of Fiscal Year 2023- 2024 and Fiscal Year 2024-2025. The four vendors are Dooley, LC Action, San Diego Police Supply, and Ammo Incorporated – Police Department (Chief Bisa French 510-621-1802).
W.12.b Proposed Contract with Donnoe and Associates to Administer the Promotional Exam for Police Sergeant, Lieutenant, and Captain 1191
APPROVE a contract with Donnoe & Associates, Inc., in a total amount not to exceed $38,500, for Police Staff promotional exam creation, administration, and ranking, for the period November 8, 2023, through November 7, 2024 – Police Department (Chief Bisa French 510-621-1802).
W.12.c Proposed Contracts with Get Polygraphed, Inc. and Shannon Layer Polygraph for Preemployment Polygraph Services
1258
APPROVE two contracts with (1) Get Polygraphed, Inc. for a payment limit not to exceed $50,000, and (2) Shannon Layer Polygraph for a payment limit not to exceed $50,000, each for a three-year term beginning November 8, 2023, and ending November 7, 2026, to provide pre-employment polygraph services for sworn and non-sworn Police Department applicants, for a total program cost not to exceed $100,000, with an option for a two-year mutually agreed upon contract extension of $30,000 per vendor – Police Department (Chief Bisa French 510-621-1802).
W.12.d Executive Management Training Course Held in Boston, Massachusetts for Assistant Chief Timothy Simmons.
1323
ACCEPT and APPROVE the course registration amount not to exceed $11,400, and the out-of-state travel form, for the Senior Management Institute for Police (SMIP) program at Boston University School of Law for Assistant Chief Simmons to attend from June 3, 2024, through June 21, 2024 – Police Department (Chief Bisa French 510-621-1802).
W.12.e First Contract Amendment with Flock Group, Inc. to Add Additional Cameras Throughout the City
1331
APPROVE a first contract amendment with Flock Group, Inc. in the amount of $748,500, including a $13,000 contingency, for a new total contract amount not to exceed $998,100, for additional cameras to be installed and replaced throughout the City, for the term ending February 28, 2026 – Police Department (Chief Bisa French 510-621- 1802).
12 W.12.f 18-Month Plan to Eliminate Mandatory Overtime within the Richmond Police Department
1391
RECEIVE a written report which outlines the Richmond Police Department’s strategy to eliminate the need for mandatory patrol overtime signups within the next 18 months – Police Department (Chief Bisa French 510-621-1802). This item was continued from the October 3, 2023, meeting.
W.12.g Crime Report from Police Chief 1402
Receive a written crime report from the Police Chief - Police Department (Chief Bisa French 510-621-1802). This item was continued from the October 24, 2023, meeting.
W.13 Public Works
W.13.a Proposed Restated Agreement and Amendment to the West County Agency Joint Powers Agreement between the City of Richmond and the West County Wastewater District
1404
ADOPT a resolution approving the Amended and Restated Joint Powers Agreement of the West County Agency between the City of Richmond and the West County Wastewater District – Public Works Department (Daniel Chavarria 510-620-5478/Mary Phelps 510-621- 1269).
W.13.b Resolution Designating Officials Authorized to Apply and Sign for Federal and State Post Disaster Financial Assistance
1500
ADOPT a resolution designating and authorizing the City Manager, Director of Finance, Director of Public Works, and City Engineer as officials who may apply for federal and state post disaster financial assistance under the California Disaster Assistance Act – Public Works Department (Daniel Chavarria 510-620-5478/Robert Armijo 510-620-5477).
W.13.c Transportation Development Act (TDA) Grant Contract with SOS! Richmond for the Richmond Ferry to Bridge Bicycle & Pedestrian Network Improvements Projects
1508
APPROVE a contract with SOS! Richmond, in the amount of $30,000, to provide maintenance for the Richmond Greenway through June 30, 2024, and comply with requirements under the Transportation Development Act (TDA) Grant issued to the City of Richmond for Bicycle & Pedestrian Improvements – Public Works Department (Robert Armijo 510-620-5477/Josef Munoz 510-620- 6671).
13 W.13.d Housing Resolution for Compliance with One Bay Area Grant (OBAG) Funding Requirements
1590
ADOPT a resolution wherein the City agrees to continue complying with various state housing laws as a condition of receiving its One Bay Area Grants (OBAG) 3 funding awards for the Bayview to BART and McBryde Ave Safe-Routes-to-Parks projects – Public Works Department (Robert Armijo 510-620-5478/Josef Munoz 510-620- 6671/Lina Velasco 510-620-6841).
W.13.e As-Needed Landscape Architectural Design Services for Various City of Richmond Projects
1609
ADOPT a resolution authorizing service contracts with seven architectural design firms for as-needed landscape architectural services, in an amount not to exceed $500,000 per firm, over a three- year period from December 1, 2023, through December 31, 2026, with two one-year extension options, for a total amount not to exceed $300,000 per firm for the total extension period - Public Works Department (Robert Armijo 510-620-5477/Josef Munoz 510-620- 6671).
X. BUDGET SESSION
X.1 FY 2022-23 Q4 Financial Report and Administrative Budget Adjustments 1872 RECEIVE the Fiscal Year 2022-23 Quarter 4 (Q4) report for the period of July 1, 2022, through June 30, 2023; APPROVE proposed administrative year-end budget adjustments; and PROVIDE DIRECTION to staff regarding Estimated Unspent Funds - Finance Department (Andrea Miller 510-620-6790/Mubeen Qader 510-412-2077). This item was continued from the October 24, 2023, meeting.
Y. PUBLIC HEARINGS
Y.1 Cannabis Ordinance Amendments 1912
HOLD a Public Hearing; and INTRODUCE (first reading) an ordinance making certain amendments to Richmond Municipal Code (RMC) Section
15.04.610.270 Marijuana/Cannabis Commercial Uses, that includes, but is not limited to, increasing the number of storefront retail permits and adding new non-storefront retail (delivery only) permits, with a certain amount of the new retailer licenses to be reserved for equity applicants – Community Development Department (Lina Velasco 510-620-6841).
Z. NEW BUSINESS
Z.1 Status of Pacific Gas & Electric Projects in Richmond 1990 RECEIVE a presentation from Pacific Gas & Electric on projects in Richmond - Mayor Eduardo Martinez (510-620-6503) and Councilmember Claudia Jimenez (510-620-6565).
14 Z.2 Itemize Budget for Public Emergency Preparedness for Public Disasters- Earthquake and Wildfire
2018
RECEIVE a presentation from Councilmember Bana; and PROVIDE DIRECTION to City staff to develop a funding plan of $1.09 million for wildfire and earthquake safety in November 2023, and return with an additional proposal for appropriations during Mid-Year Fiscal Year 2023-24 – Councilmembers Soheila Bana (510-779-7280) and Cesar Zepeda (510-620- 6593). This item was continued from the October 24, 2023, meeting.
AA. ADJOURNMENT
________________________
15
November 7, 2023
Richmond Housing Authority (RHA)
Economic Development
DATE: November 7, 2023
TO: Chair Martinez and Members of the Richmond Housing
Authority (RHA) Board of Commissioners
FROM:
Nannette Beacham, Director of Economic Development
Gabino Arredondo, RHA Interim Executive Director
Subject:
Contract Assignment from David Paul Rosen &
Associates (DRA) to NELB Consultants, LLC (NELB)
FINANCIAL IMPACT: None. Existing remaining DRA Contract Amount and Purchase Order (PO) will be transferred to the new NELB Contract and PO. The estimated contract amount to be
assigned is estimated at $170,918.42, amount may
lessen due to processing current unpaid invoices to DRA (FY 23-24 $100,000, PO 24200364, 42141191-400217;
FY 24-25 $70,918.42, 42141191-400217).
PREVIOUS COUNCIL
ACTION:
December 6, 2022; May 25, 2021; May 5, 2020;
December 18, 2018
STATEMENT OF THE
ISSUE:
The owner of David Paul Rosen & Associates (DRA), the
financial advisor for the Richmond Housing Authority
(RHA) Asset Repositioning activities, is retiring. RHA is still in need of the expertise of the remaining financial advisors. The employees of DRA are transitioning to a
new company, NELB Consultants, LLC (NELB). The
DRA financial advisors have been a key component of
RHA’s success on addressing the Public Housing
Authority Recovery and Sustainability (PHARS)
deliverables and having their continued advice as NELB
will be invaluable.
AGENDA
REPORT
16
November 7, 2023
RECOMMENDED ACTION: ADOPT a resolution assigning the David Paul Rosen & Associates (DRA) contract to NELB Consultants LLC, for
an estimated contract reassignment amount of
$170,918.42, with a term ending June 30, 2025 –
Richmond Housing Authority (Gabino Arredondo 620-
6606).
DISCUSSION:
Background
The Richmond Housing Authority (RHA) entered a Public Housing Authority Recovery and Sustainability (PHARS) Agreement with the Department of Housing and Urban Development (HUD) Region IX to address operational deficiencies of RHA and its ongoing financial viability. To improve its financial viability and long-term sustainability, RHA has embarked on repositioning regarding its Public Housing. The goal of the repositioning effort is to develop financial structures that eliminate current operating shortfalls, improve the living conditions of residents, revitalize and/or redevelop RHA housing assets, put in place long-term sustainable financial repositioning of each asset, and bring each asset up to modern standards of design, energy efficiency, resident amenities, and quality of construction.
Asset Repositioning – Contract Assignment
To support the implementation of RHA’s Asset Repositioning strategy, David Rosen and Associations (DRA) were contracted as the financial advisors for RHA to review all real estate transactions and agreements. DRA has been a key member in the success of the transfer of the Administrative Building to the City of Richmond, Hacienda Heights, and Nevin Plaza rehabilitation. DRA’s owner is retiring. RHA is still in need of the expertise of the remaining financial advisors of DRA, who will transition to NELB Consultants, LLC (NELB). RHA’s retention of competent financial advisors has been a key component in addressing PHARS deliverables. Maintaining the services of financial advisors who are familiar with RHA’s Asset Repositioning strategy and history is important for RHA’s continued success. For this reason, it is recommended the sole-source procurement be used. The scope will remain the same for the assigned contract to NELB, which includes:
Providing RHA with a range of financial advisory services for assessment of, and strategic, business, and financial planning for, RHA to manage its portfolio of public housing, Low-Income Housing Tax Credit (LIHTC) housing and special to assure its appropriate reinvestment, rehabilitation, and, if appropriate, its redevelopment.
Analyzing project financial, economic, and development feasibility, and compliance with the requirements and competitive criteria of leverage sources of 17
November 7, 2023
funding, both public (HUD and other) and private sector, of developer proposals for financial assistance from RHA.
Providing market real estate and demographic analysis for RHA as required for affordable housing and mixed income/mixed use development and/or financing supported by RHA.
Support the strategy for revitalization of RHA’s public housing properties (Nevin Plaza, Nystrom, Richmond Village I, II, and II, Hacienda, others) that may include rehabilitation or demolition and new development on some sites and disposition of others based on an assessment of market land values and disposition opportunities, site development and leveraged financing opportunities and constraints, carrying costs, community issues, and other relevant factors determined in conjunction with RHA staff.
Determining RHA’s development role and RHA ownership entity (e.g., general partner, co-general partner, guarantor, lender, and others) for each public housing redevelopment project, and its component parts based on the ongoing assessment of RHA’s staff and financial capacity, and the City’s interests. Reviewing existing loan agreement or other documentation regarding the City of Richmond’s investment into RHA’s affordable housing assets. Prepare estimates of project gap financing requirements for, and proceeds from, the rehabilitation, redevelopment and/or sale of Nevin Plaza, Nystrom, Richmond Village (I, II and/or III) and the Hacienda surplus parcel.
The estimated contract amount to be assigned is estimated at $170,918.42. The amount may lessen due to processing any unpaid invoices to DRA.
DOCUMENTS ATTACHED:
Attachment 1 – Resolution
Attachment 2 – New Assigned Contract to NELB
Attachment 3 – Past DRA Contracts
Attachment 4 – Sole-Source Justification
18 Reso. No. ____
RESOLUTION NO. ____
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE HOUSING
AUTHORITY OF THE CITY OF RICHMOND, CALIFORNIA, APPROVING THE
ASSIGNMENT OF THE DAVID PAUL ROSEN & ASSOCIATES (DRA) CONTRACT
TO NELB CONSULTANTS LLC
WHEREAS, Richmond Housing Authority (RHA) funding provided by the U.S.
Department of Housing and Urban Development (HUD) to Public Housing Authorities in recent years is insufficient to meet the operating and capital needs of the nation’s public housing inventory; and
WHEREAS, recognizing that the public housing program is not sustainable over the long term, HUD’s strategy is to transition public housing units with unmet capital needs to more sustainable financing strategies using tools such as Rental Assistance Demonstration (RAD) program, Section 18 Demolitions and Dispositions, Voluntary Conversions, and Declaration of Trust releases; and
WHEREAS, to improve its financial viability and long-term sustainability, the Richmond Housing Authority (RHA) has embarked on an analysis of repositioning options regarding its Public Housing assets; and
WHEREAS, on December 4, 2018, RHA Board of Commissioners gave direction to staff to (1) transfer Section 8 operations to a well-managed housing authority, and (2) reposition RHA assets and public housing operations; and
WHEREAS, on December 18, 2018, RHA Board of Commissioners approved a contract with David Paul Rosen & Associates (DRA) to provide financial and developmental advisory services to assist RHA in further developing and implementing its asset repositioning strategy; and
WHEREAS, DRA has been a key member in the success of RHA asset repositioning activities such as the transfer of the Administrative Building to the City of Richmond, Hacienda Heights and Nevin Plaza rehabilitation; and
WHEREAS, DRA’s owner is retiring, and RHA is still in need of the expertise of the remaining financial advisors, which will transition to NELB Consultants LLC (NELB); and WHEREAS, NELB will provide financial advisory services and coordinate with HUD, City, and other technical assistance providers on asset repositioning activities; and WHEREAS, having the services of financial advisors who are familiar with RHA’s Asset Repositioning strategy and history is important for RHA’s continued success. For this reason, it is recommended the sole source procurement be used.
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSIONERS OF THE
HOUSING AUTHORITY OF THE CITY OF RICHMOND, COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA THAT the Executive Director is hereby authorized to execute assigning the David Paul Rosen & Associates (DRA) contract to NELB Consultants LLC, the sole source contract amount to be assigned is estimated at $170,918.42, ending on June 30, 2025.
BE IT FURTHER RESOLVED that the Executive Director is hereby authorized to take all actions necessary to implement this resolution.
*****************
19 Reso. No. ____
The foregoing resolution was passed and adopted by the Commissioners of the Housing Authority of the City of Richmond at a special meeting thereof held on November 7, 2023, by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Chairperson
[SEAL]
Attest:
Secretary
Approved as to form:
City Attorney
State of California }
County of Contra Costa : ss.
City of Richmond }
I certify that the foregoing is a true copy of Resolution No. _____ finally passed and adopted at a Special Housing Authority Meeting held on October 24, 2023.
____________________________________
CLERK OF THE HOUSING AUTHORITY
20 RICHMOND HOUSING AUTHORITY
PURCHASE OF SERVICES CONTRACT
Project Mgr: __________________________________ Project Mgr Phone No:
Project Description: _______________________________________________________________ The parties to this Purchase of Services Contract (Contract) do mutually agree and promise as follows:
1. Parties. The parties to this Contract are the Housing Authority of the City of Richmond, California, (Authority) and the following named Contractor:
(NAME) _________________________________
(Street Address) ___________________________
(City, State, Zip Code) ______________________
(Taxpayer ID No.) ________________________
(Vendor No.)
(Richmond Business License No.) ________________ (Expiration Date) An California [ ] corporation, [ ] partnership, [ ] private individual, [ ] nonprofit corporation, [ ] religious institution, [ ] sole proprietor, [ ] other (Please check appropriate box)
2. Term. The effective date of this Contract is
unless terminated as provided herein.
and it terminates
3. Payment Limit. Authority's total payments to Contractor under this Contract shall not exceed $ _____________ . The Authority shall not pay for services that exceed the Contract Payment Limit without the prior written approval of the Authority's Executive Director if the total contract amount does not exceed $10,000 or without the prior approval of the Board of Commissioners if the total contract amount is over $10,000.
4. Contractor's Obligations. Contractor shall provide those services and carry out that work described in the Service Plan which is attached hereto and, is incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. 21 Authority's Obligations. Authority shall make to the Contractor those payments described in the Payment Provisions attached hereto which are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.
6. General and Special Conditions. This Contract is subject to the General Conditions and Special Conditions (if any), which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.
7. Signatures. These signatures attest the parties' agreement hereto:
HOUSING AUTHORITY OF CONTRACTOR:
THE CITY OF RICHMOND
By ________________________________________ By __________________________________ Title Title
Date Signed ________________________________ Date Signed
LIST OF ATTACHMENTS:
Service Plan
Payment Provisions
Insurance Provisions
General Conditions
Special Conditions
(*The Corporation Chief Financial Officer, Secretary or Assistant Secretary should sign below.)
By _________________________________
Title ________________________________
Date Signed __________________________
(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a
corporation or nonprofit corporation, this
Contract (1) must be signed by (a) the
Chairperson of the Board, President or Vice
President and (b) the Secretary, any Assistant
Secretary, the Chief Financial Officer or any
Assistant Treasurer
22 SERVICE PLAN
23 PAYMENT PROVISIONS
(PLEASE NOTE THAT THE HOUSING AUTHORITY OF THE CITY OF RICHMOND
SHALL NOT PAY FOR SERVICES THAT EXCEED THE CONTRACT PAYMENT LIMIT
WITHOUT THE PRIOR WRITTEN APPROVAL OF THE ADMINISTRATOR IF THE TOTAL EXCESS CONTRACT AMOUNT DOES NOT EXCEED $10,000.00 OR WITHOUT
THE PRIOR APPROVAL OF THE AGENCY BOARD IF THE TOTAL EXCESS CONTRACT AMOUNT IS OVER $10,000.00.)
1. Provided Contractor is not in default under this Contract, Contractor shall be compensated as provided below.
2. Any and all payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photo copying, meals and travel, etc). Invoices, shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the Authority.
Contractor may be required to provide back-up material upon request.
3. Contractor shall submit timely invoices to the following address:
Attention: Accounts Payable, Finance
Department Project Manager:
P. O. Box 4046
Richmond, CA 94804-0046
4. All invoices that are submitted by Contractor shall be subject to the approval of the Authority's Project Manager, before payments
shall be authorized.
5. The Authority shall pay invoice(s) within 45 days after completion of services to the Authority's satisfaction. Authority shall not pay late fees or interest.
6. A business license from the City of Richmond shall be obtained before any" payment under this Contract shall be authorized and the business license must be kept current during the term of this Contract for payments to continue to be authorized.
7. All insurance coverage required by this Contract shall be provided by the Contractor before any payment under this Contract shall be authorized and the insurance coverage must be kept current during the term of this Contract for payments to continue to be authorized.
24 INSURANCE PROVISIONS
During the entire term of this Contract and any extension or modification thereof, the Contractor shall keep in effect insurance policies meeting the insurance requirements specified in the insurance provisions which are attached hereto and incorporated herein by this reference. 25 GENERAL CONDITIONS
1 Compliance with Law. CONTRACTOR shall be subject to and comply with all Federal, State and local laws and regulations applicable with respect to its performance under this Contract, including but not limited to, licensing, employment and purchasing practices; and wages, hours, and conditions of employment.
2. Inspection. CONTRACTOR's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the AUTHORITY, the State of California, and the United States Government.
Records.
3.1 CONTRACTOR shall keep and make available for inspection and copying by authorized representatives of the AUTHORITY, the State of California, and the United States Government, the CONTRACTOR's regular business records and such additional records pertaining to this Contract as may be required by the AUTHORITY.
3.2 CONTRACTOR shall retain all documents pertaining to this Contract for a period of five years after this Contract's termination (or for any further period that is required by law) and until all Federal or State audits are complete and exceptions resolved for this contract's funding period. Upon request, CONTRACTOR shall make these records available to authorized representatives of the AUTHORITY, the State of California, and the United States Government.
4. Reporting Requirements. CONTRACTOR shall include in all documents or written reports completed and submitted to AUTHORITY in accordance with this Contract a separate section listing the numbers and dollar amounts of all contracts and subcontracts relating to the preparation of each such document or written report.
5. Termination.
5.1 Written Notice. This Contract may be terminated by either party, at their sole discretion, upon thirty-day (30) advance written notice thereof to the other, and may be canceled immediately by written mutual consent.
5.2 Failure to Perform.
5.2.1 The AUTHORITY upon written notice to CONTRACTOR, may immediately terminate this Contract should the CONTRACTOR fail to perform properly any of its obligations hereunder. In the event of such termination, the AUTHORITY may proceed with the work in any reasonable manner it chooses.
26 GENERAL CONDITIONS Page 3
5.2.2 In lieu of termination, the AUTHORITY has the right to withhold payment to the CONTRACTOR when, in the opinion of the AUTHORITY expressed in writing to the CONTRACTOR,
5.2.2.1 The CONTRACTOR'S performance, in whole or in part, either has not been carried out or is insufficiently
documented;
5.2.2.2 The CONTRACTOR has neglected, failed, or refused to furnish information or to cooperate with any inspection, review, or audit of its program, work, or records; or
5.2.2.3 The CONTRACTOR has failed to sufficiently itemize or document its demand(s) for payment.
5.3 Cessation of Funding. Notwithstanding Paragraph 5.1 above, in the event that Federal, State, or other non-AUTHORITY funding for this Contract ceases, this Contract may be terminated immediately by AUTHORITY upon written notice.
6. Entire Agreement. This Contract contains all the terms and conditions agreed upon by the parties. Except as expressly provided herein, no other understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to exist or to bind any of the parties hereto.
7. Further Specifications for Operating Procedures. Detailed specifications of operating procedures and budgets required by this Contract, including but not limited to, monitoring, auditing, billing, or regulatory changes, may be developed and set forth in written Information Agreements between the CONTRACTOR and the AUTHORITY. Such Information Agreements shall be designated as such and shall not be amendments to this Contract except to the extent that they further detail or clarify that which is already required hereunder. Such Information Agreements may not enlarge in any manner the scope of this Contract, including any sums of money to be paid the CONTRACTOR as provided herein.
8. Modifications and Amendments.
8.1 General Amendments. This Contract may be modified or amended by a written document executed by this CONTRACTOR and the AUTHORITY'S Board of Commissioners or, after Board approval, by its designee, subject to any required State or Federal approval.
27 GENERAL CONDITIONS Page 4
8.2 Administrative Amendments. Subject to the Payment Limit, the Payment Provisions and the Service Plan may be amended by a written administrative amendment executed by the CONTRACTOR and AUTHORITY's Executive Director subject to any required State or Federal approval, provided that such administrative amendments may not materially change the Payment Provisions or the Service Plan.
9. Disputes. Disagreements between the AUTHORITY and CONTRACTOR concerning the meaning, requirements, or performance of this Contract shall be subject to final determination, in writing, in accordance with the applicable procedures (if any) required by the State or Federal Government.
10. Choice of Law and Jurisdiction.
10.1 This Contract is made in Contra Costa County and shall be governed and construed in accordance with laws of the State of California.
10.2 Any action relating to this Contract shall be instituted and prosecuted in the courts of Contra Costa County, State of California.
11. Conformation with Federal and State Regulations. Should Federal or State regulations touching upon the subject of this Contract be adopted or revised during the term hereof, this Contract may be amended to assure conformance with such Federal or State requirements.
12. No Waiver by Authority. Subject to Paragraph 9 (Disputes) of these General Conditions, inspections or approvals, or statements by any officer, agent or employee of the AUTHORITY relating to the CONTRACTOR's performance, or payments therefor, or any combination of these acts, shall not relieve the CONTRACTOR'S obligation to fulfill this Contract as prescribed; nor shall the AUTHORITY be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.
13. Subcontract and Assignment. This Contract binds the heirs, successors, assigns and representatives of CONTRACTOR. The CONTRACTOR shall not enter into subcontracts for any work contemplated under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the AUTHORITY's Board of Commissioners or its designee, subject to any required State or Federal approval.
14. Independent Contract Status. This Contract is by and between two independent CONTRACTORS and is not intended to and shall not be construed to create the 28 GENERAL CONDITIONS Page 5
relationship of agent, servant, employee, partnership, joint venture or association.
15. Conflicts of Interest. CONTRACTOR promises and attests that the CONTRACTOR and any members of its governing body shall avoid any actual or potential conflicts of interest. If CONTRACTOR is a corporation, CONTRACTOR agrees to furnish to the AUTHORITY upon demand a valid copy of its most recently adopted bylaws and also a complete and accurate list of its governing body (Board of Directors or Trustees) and to timely update said bylaws or the list of its governing body as changes in such governance occur.
16. Confidentiality.
16.1 CONTRACTOR agrees to comply with, and to require its employees, agents and partners to comply with, all applicable State or Federal statutes or regulations respecting confidentially, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that:
16.1.1 All applications and records concerning any individual made or kept by CONTRACTOR or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purposes not directly connected with the administration of such service.
16.1.2 No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service.
16.2 CONTRACTOR agrees to inform all employees, agents and partners of the above provisions, and that any person knowingly and intentionally disclosing such information other than as authorized by law may be guilty of a misdemeanor.
17. Nondiscrimination - CONTRACTOR. CONTRACTOR agrees to observe the provisions of Section 2.28.030 of the Municipal Code of the City of Richmond, obligating every CONTRACTOR under a Contract with the CITY for public work or for goods or for services to refrain from discriminatory employment or subcontracting practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employees, any applicant for employment for any potential subcontractor. Said Section
2.28.030 is, by this reference, made a part of this Contract.
18. Indemnification. The CONTRACTOR shall defend, save harmless and indemnify the AUTHORITY and its officers, agents and employees from any and all claims, costs and 29 GENERAL CONDITIONS Page 6
liability for any damages, sickness, death or injury to persons or property arising from, or connected with, the operations or services of the CONTRACTOR or its agents, servants, employees or subcontractors hereunder, save and except claims or litigation arising from the sole negligence or willful misconduct of the AUTHORITY or its officers or employees.
CONTRACTOR shall reimburse the AUTHORITY for any expenditures, including reasonable attorney's fees, incurred by the AUTHORITY in pursuit or defense of matters that are the subject of this indemnification. If requested by the AUTHORITY, the CONTRACTOR shall defend any claims or litigation to which this indemnification provision applies at the sole cost and expense of the CONTRACTOR.
19. Notices. All notices provided for by this Contract shall be in writing and may be delivered by deposit in the United States mail, postage prepaid. Notices to the AUTHORITY shall be addressed to the AUTHORITY's Executive Director. Notices to the CONTRACTOR shall be addressed to the CONTRACTOR's address designated herein. The effective date of notice to the CONTRACTOR shall be the date of receipt by CONTRACTOR. The effective date of notice to the AUTHORITY shall be the date of receipt by the AUTHORITY's Executive Director.
20. Primacy of General Conditions. Except for Special Conditions which expressly supersede General Conditions, the Special Conditions (if any) and Service Plan do not limit any term of the General Conditions.
21. Nonrenewal. CONTRACTOR understands and agrees that there is no representation, implication, or understanding that the services provided by CONTRACTOR under this Contract will be purchased or renewed by the AUTHORITY under a new contract following expiration or termination of this Contract, and waives all rights or claims to notice or hearing respecting any failure by AUTHORITY to continue the purchase of all or any failure to continue purchase of all or any such services from CONTRACTOR.
22. Possessory Interest. If this Contract results in the CONTRACTOR having possession of, claim to or right to the possession of land or improvements, but does not vest ownership of the land or improvements in the same person, or if this Contract results in the placement of taxable improvements on tax exempt land (Revenue and Taxation Code 107), such interest or improvements may represent a possessory interest subject to property tax, and CONTRACTOR may be subject to the payment of property taxes levied on such interest.
23. No Third-Party Beneficiaries. Notwithstanding mutual recognition that services under this Contract may provide some aid or assistance to members of the AUTHORITY's population, it is not the intention of either the AUTHORITY or CONTRACTOR that such individuals occupy the position of intended third-party beneficiaries of the obligations assumed by either party to this Contract.
30 GENERAL CONDITIONS Page 7
24. Copyrights and Rights in Data. CONTRACTOR shall not publish or transfer any materials produced or resulting from activities supported by this Contract without the express prior written consent of the AUTHORITY's Executive Director. If any material is subject to copyright, the AUTHORITY reserves the right to copyright such, and the CONTRACTOR agrees not to copyright such material. If the material is copyrighted by CONTRACTOR, the AUTHORITY reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish, and use such materials, in whole or in part, and to authorize others to do so.
25. Changes and Extra Work.
25.1 When Changes in the Services Plan are required by AUTHORITY or requested by CONTRACTOR, CONTRACTOR shall promptly estimate their effect on the cost of the services, and on its time schedule, and so notify AUTHORITY in writing.
25.2 No Change shall be implemented by CONTRACTOR unless it is approved by AUTHORITY in writing. Unless otherwise agreed to in writing, all provisions of this Contract shall apply to all Changes in the Service Plan.
25.3 If AUTHORITY determines that a Change materially affects the total value or time of performance of this Contract, CONTRACTOR and AUTHORITY will mutually agree in writing to an equitable adjustment.
25.4 Within the limits of the Contract Payment Limit of this Contract, AUTHORITY may request Extra Work to be performed by CONTRACTOR. Extra Work is defined as work which was not authorized in the original Contract, and is, subsequent to the execution of this Contract by all parties hereto, determined by the AUTHORITY to be necessary for the Project. Upon receipt of an Extra Work authorization from AUTHORITY's Authorized Representative, CONTRACTOR shall continue performance of the services as revised by the authorization.
25.5 If AUTHORITY determines that revisions to the Contract Payment Limit, Service Plan, Payment Provisions, or other parts of the Contract are necessary, the revisions shall be mutually agreed upon and incorporated herein through the execution of written amendments to this Contract.
26. Survival.
The rights and obligations of the parties which by their nature survive termination or completion of the services covered by this Contract, shall remain in full force and effect after termination or completion.
31 GENERAL CONDITIONS Page 8
Performance and Final Acceptance.
27.1 CONTRACTOR represents that it is experienced, qualified, registered, licensed, equipped, organized and financed to perform the services under this Contract.
27.2 CONTRACTOR shall perform the services under this Contract with that degree of skill and judgment normally exercised by professional firms performing services of a similar nature in the State of California, and shall be responsible for the professional quality, technical accuracy and coordination of the services it performs under this Contract. In addition to the other rights and remedies which AUTHORITY may have, CONTRACTOR shall, at its own expense, correct any services which fail to meet the above standard.
27.3 AUTHORITY shall provide CONTRACTOR an opportunity to cure errors and omission which may be disclosed during the review of submittals, with no increase in the authorized Contract Payment Limit. Should CONTRACTOR fail to make necessary corrections in a timely manner, such corrections shall be made by the AUTHORITY and the cost thereof shall be charged to CONTRACTOR.
27.4 If warranted, AUTHORITY shall determine, and CONTRACTOR may request such determination, that CONTRACTOR has satisfactorily completed performance of this Contract. Upon such determination, AUTHORITY shall issue to CONTRACTOR a written Notice of Final Acceptance, after which CONTRACTOR shall not incur further costs under this Contract.
CONTRACTOR shall respond to such Notice of Final Acceptance by executing and submitting to AUTHORITY a Release and Certificate of Final Payment.
28. Force Majeure.
Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by any cause, existing or future, which is beyond the reasonable control of such party.
29. Severability.
In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, AUTHORITY and CONTRACTOR shall negotiate an equitable adjustment in the provisions of the Contract with a view toward effecting the purpose of this Contract, and the validity and enforceability of the remaining provisions or portions or applications 32 GENERAL CONDITIONS Page 9
thereof, shall not be affected thereby.
30. Authorized Representatives and Notices.
30.1 AUTHORITY and CONTRACTOR shall each designate, below, an Authorized Representative who has authority to act on its behalf in the administration of this Contract.
30.2 Written notification to the other party shall be provided, in advance, of changes in name or address of such Authorized Representatives.
30.3 Notices provided for under this Contract shall be in writing, and shall be served on the Authorized Representative of the receiving party, either personally or at the party's offices, or by registered or certified mail to its office address.
30.4 AUTHORITY hereby designates as its Authorized Representative the Project Manager whose name and address are as follows:
30.5 CONTRACTOR hereby designates as its Authorized Representative the Project Manager whose name and address are as follows:
31. Pursuant to Richmond Municipal Code Section 7.04.030, the Contractor must have, or must obtain, a City of Richmond business license before any provision of this Contract will be deemed to take effect.
33 SPECIAL CONDITIONS
1. Contractor shall provide the services set forth in the document entitled Scope of Work and which are attached hereto and incorporated herein by this reference.
2. In addition to the General Conditions set forth herein, Contractor shall comply with the terms and conditions set forth in the documents entitled "General Conditions for Non- Construction Contracts Section I" (HUD-5370-C), "Certifications and Representations of Offerors" (HUD-5369-C), "Certification Regarding Debarment and Suspension" (HUD- 2992), and "Equal Employment Opportunity Certification" (HUD-92010) which is attached hereto and incorporated herein by this reference. If there are any conflicts between the terms and conditions set forth in the General Conditions set forth herein and the terms and conditions set forth in the attached document, the terms and conditions set forth in the attached document shall take precedence and shall prevail.
3. Contractor shall provide the insurance coverage set forth in the document entitled "City of Richmond- Insurance Requirements- Type 2: "Professional Services" which is attached hereto and incorporated herein by this reference. Contractor shall maintain said coverage during the entire term of this contract. However, wherever the document refers to the "City of Richmond" or the "CITY", the Contractor shall substitute the words "Housing Authority of the City of Richmond" or "Authority".
34 SCOPE OF WORK
• Providing RHA with a range of financial advisory services for assessment of, and strategic, business, and financial planning for, RHA to manage its portfolio of public housing, Low-Income Housing Tax Credit (LIHTC) housing and special to assure its appropriate reinvestment, rehabilitation, and, if appropriate, its redevelopment.
• Analyzing project financial, economic, and development feasibility, and compliance with the requirements and competitive criteria of leverage sources of funding, both public (HUD and other) and private sector, of developer proposals for financial assistance from RHA.
• Providing market real estate and demographic analysis for RHA as required for affordable housing and mixed income/mixed use development and/or financing supported by RHA.
• Support the strategy for revitalization of RHA’s public housing properties (Nevin Plaza, Nystrom, Richmond Village I, II, and II, Hacienda, others) that may include rehabilitation or demolition and new development on some sites and disposition of others based on an assessment of market land values and disposition opportunities, site development and leveraged financing opportunities and constraints, carrying costs, community issues, and other relevant factors determined in conjunction with RHA staff.
• Determining RHA’s development role and RHA ownership entity (e.g., general partner, co-general partner, guarantor, lender, and others) for each public housing redevelopment project, and its component parts based on the ongoing assessment of RHA’s staff and financial capacity, and the City’s interests. • Reviewing existing loan agreement or other documentation regarding the City of Richmond’s investment into RHA’s affordable housing assets. • Prepare estimates of project gap financing requirements for, and proceeds from, the rehabilitation, redevelopment and/or sale of Nevin Plaza, Nystrom, Richmond Village (I, II and/or III) and the Hacienda surplus parcel.
Position Hourly Reimbursement Rate
Principal I $370
Principal II $340
Senior Associate $320
Associate $285
Research Associate I $255
Research Associate II $250
35 U.S. Department of Housing and UrbanDev
elopment
Office of Public and Indian Housing
Office of Labor Relations
OMB Approval No. 2577-0157 (exp. 11/3 0/202 3)
General Conditions for Non-Construction
Contracts
Section I – (With or without Maintenance Work)
Public Reporting Burden for this collection of information is estimated to average one hour per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. HUD may not conduct or sponsor, and an applicant is not required to respond to a collection of information unless it displays a currently valid OMB control number.
Applicability. This form HUD-5370-C has 2 Sections. These proposal submitted before final payment of the contract.
Sections must be inserted into non-construction contracts as (d) Failure to agree to any adjustment shall be a dispute under described below:
clause Disputes, herein. However, nothing in this clause shall excuse the Contractor from proceeding with the
contract as changed.
1) Non-construction contracts (without maintenance)
greater than $150,000 - use Section I;
2) Maintenance contracts (including nonroutine
maintenance as defined at 24 CFR 905.100) greater than
$2,000 but not more than $150,000 - use Section II; and 3) Maintenance contracts (including nonroutine
maintenance), greater than $150,000 – use Sections I
and II.
Section I - Clauses for All Non-Construction Contracts greater than $150,000
1. Definitions
The following definitions are applicable to this contract:
(a) "Authority or Housing Authority (HA)" means the
Housing Authority.
(b) "Contract" means the contract entered into between the Authority and the Contractor. It includes the contract form, the Certifications and Representations, these contract
clauses, and the scope of work. It includes all formal
changes to any of those documents by addendum, Change
Order, or other modification.
(c) "Contractor" means the person or other entity entering into the contract with the Authority to perform all of the work required under the contract.
(d) "Day" means calendar days, unless otherwise stated. (e) "HUD" means the Secretary of Housing and Urban
development, his delegates, successors, and assigns, and the officers and employees of the United States
Department of Housing and Urban Development acting for
and on behalf of the Secretary.
2. Changes
(a) The HA may at any time, by written order, and without notice to the sureties, if any, make changes within the general scope of this contract in the services to be
performed or supplies to be delivered.
(b) If any such change causes an increase or decrease in the hourly rate, the not-to-exceed amount of the contract, or the time required for performance of any part of the work under this contract, whether or not changed by the order, or otherwise affects the conditions of this contract, the HA shall make an equitable adjustment in the not-to-exceed amount, the hourly rate, the delivery schedule, or other affected terms, and shall modify the contract accordingly. (c) The Contractor must assert its right to an equitable adjustment under this clause within 30 days from the date of receipt of the written order. However, if the HA decides that the facts justify it, the HA may receive and act upon a (e) No services for which an additional cost or fee will be charged by the Contractor shall be furnished without the prior written consent of the HA.
3. Termination for Convenience and Default
(a) The HA may terminate this contract in whole, or from time to time in part, for the HA's convenience or the failure of the Contractor to fulfill the contract obligations (default). The HA shall terminate by delivering to the Contractor a written Notice of Termination specifying the nature, extent, and effective date of the termination. Upon receipt of the notice, the Contractor shall: (i) immediately discontinue all services affected (unless the notice directs otherwise); and (ii) deliver to the HA all information, reports, papers, and other materials accumulated or generated in performing
this contract, whether completed or in process.
(b) If the termination is for the convenience of the HA, the HA shall be liable only for payment for services rendered
before the effective date of the termination.
(c) If the termination is due to the failure of the Contractor to fulfill its obligations under the contract (default), the HA may (i) require the Contractor to deliver to it, in the manner and to the extent directed by the HA, any work as
described in subparagraph (a)(ii) above, and compensation be determined in accordance with the Changes clause,
paragraph 2, above; (ii) take over the work and prosecute the same to completion by contract or otherwise, and the Contractor shall be liable for any additional cost incurred by the HA; (iii) withhold any payments to the Contractor, for the purpose of off-set or partial payment, as the case may
be, of amounts owed to the HA by the Contractor.
(d) If, after termination for failure to fulfill contract obligations (default), it is determined that the Contractor had not failed, the termination shall be deemed to have been effected for the convenience of the HA, and the Contractor shall been titled to payment as described in paragraph (b) above.
(e) Any disputes with regard to this clause are expressly made subject to the terms of clause titled Disputes herein.
4. Examination and Retention of Contractor's Records
(a) The HA, HUD, or Comptroller General of the United States, or any of their duly authorized representatives shall, until 3 years after final payment under this contract, have access to and the right to examine any of the Contractor's directly pertinent books, documents, papers, or other records
involving transactions related to this contract for the purpose of making audit, examination, excerpts, and
transcriptions.
Section I - Page 1 of 7
form HUD-5370-C (01/2014)
36 (b) The Contractor agrees to include in first-tier subcontracts under this contract a clause substantially the same as
A breach of these Contract clauses may be grounds for
paragraph (a) above. "Subcontract," as used in this clause, termination of the Contract and for debarment or denial of excludes purchase orders not exceeding $10,000.
participation in HUD programs as a Contractor and a
(c) The periods of access and examination in paragraphs (a) subcontractor as provided in 24 CFR Part 24.
and (b) above for records relating to:
(i) appeals under the clause titled Disputes;
9. Assignment of Contract
(ii) litigation or settlement of claims arising from the performance of this contract; or,
The Contractor shall not assign or transfer any interest in this (iii) costs and expenses of this contract to which the HA, contract; except that claims for monies due or to become due HUD, or Comptroller General or any of their duly
from the HA under the contract may be assigned to a bank, authorized representatives has taken exception shall
trust company, or other financial institution. If the Contractor is continue until disposition of such appeals, litigation, a partnership, this contract shall inure to the benefit of the claims, or exceptions.
surviving or remaining member(s) of such partnership approved by the HA.
5. Rights in Data (Ownership and Proprietary Interest)
10. Certificate and Release
The HA shall have exclusive ownership of, all proprietary interest in, and the right to full and exclusive possession of all Prior to final payment under this contract, or prior to settlement information, materials and documents discovered or produced upon termination of this contract, and as a condition precedent by Contractor pursuant to the terms of this Contract, including thereto, the Contractor shall execute and deliver to the HA a but not limited to reports, memoranda or letters concerning the certificate and release, in a form acceptable to the HA, of all research and reporting tasks of this Contract.
claims against the HA by the Contractor under and by virtue of this contract, other than such claims, if any, as may be
6. Energy Efficiency
specifically excepted by the Contractor in stated amounts set forth therein.
The contractor shall comply with all mandatory standards and policies relating to energy efficiency which are contained in the
11. Organizational Conflicts of Interest
energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub.L. 94-163) for the State in (a) The Contractor warrants that to the best of its knowledge which the work under this contract is performed.
and belief and except as otherwise disclosed, it does not have any organizational conflict of interest which is defined
7. Disputes
as a situation in which the nature of work under this
contract and a contractor's organizational, financial,
(a) All disputes arising under or relating to this contract, except contractual or other interests are such that:
for disputes arising under clauses contained in Section III, (i)
Award of the contract may result in an unfair
Labor Standards Provisions , including any claims for
competitive advantage; or
damages for the alleged breach there of which are not
(ii) The Contractor's objectivity in performing the contract disposed of by agreement, shall be resolved under this
work may be impaired.
clause.
(b) The Contractor agrees that if after award it discovers an (b) All claims by the Contractor shall be made in writing and organizational conflict of interest with respect to this contract submitted to the HA. A claim by the HA against the
or any task/delivery order under the contract, he or she shall Contractor shall be subject to a written decision by the HA. make an immediate and full disclosure in writing to the (c) The HA shall, with reasonable promptness, but in no event Contracting Officer which shall include a description of the in no more than 60 days, render a decision concerning any action which the Contractor has taken or intends to take to claim hereunder. Unless the Contractor, within 30 days after eliminate or neutralize the conflict. The HA may, however, receipt of the HA's decision, shall notify the HA in writing terminate the contract or task/delivery order for the
that it takes exception to such decision, the decision
convenience of the HA if it would be in the best interest shall be final and conclusive.
of the HA.
(d) Provided the Contractor has (i) given the notice within the (c) In the event the Contractor was aware of an organizational time stated in paragraph (c) above, and (ii) excepted its conflict of interest before the award of this contract and claim relating to such decision from the final release, and (iii) intentionally did not disclose the conflict to the Contracting brought suit against the HA not later than one year after Officer, the HA may terminate the contract for default. receipt of final payment, or if final payment has not been (d) The terms of this clause shall be included in all
made, not later than one year after the Contractor has had a subcontracts and consulting agreements wherein the work reasonable time to respond to a written request by the HA to be performed is similar to the service provided by the that it submit a final voucher and release, whichever is prime Contractor. The Contractor shall include in such
earlier, then the HA's decision shall not be final or
subcontracts and consulting agreements any necessary
conclusive, but the dispute shall be determined on the
provisions to eliminate or neutralize conflicts of interest. merits by a court of competent jurisdiction.
(e) The Contractor shall proceed diligently with performance of
12. Inspection and Acceptance
this contract, pending final resolution of any request for (a) The HA has the right to review, require correction, if relief, claim, appeal, or action arising under the contract, necessary, and accept the work products produced by the and comply with any decision of the HA.
Contractor. Such review(s) shall be carried out within 30
8. Contract Termination; Debarment
days so as to not impede the work of the Contractor. Any Section I - Page 2 of 7
form HUD-5370-C (01/2014)
37 product of work shall be deemed accepted as submitted if "Local government" means a unit of government in a State the HA does not issue written comments and/or required
and, if chartered, established, or otherwise recognized by a corrections within 30 days from the date of receipt of such State for the performance of a governmental duty, including a product from the Contractor.
local public authority, a special district, an intrastate district, a (b) The Contractor shall make any required corrections
council of governments, a sponsor group representative
promptly at no additional charge and return a revised copy organization, and any other instrumentality of a local
of the product to the HA within 7 days of notification or a government.
later date if extended by the HA.
"Officer or employee of an agency" includes the following (c) Failure by the Contractor to proceed with reasonable individuals who are employed by an agency:
promptness to make necessary corrections shall be a
(i) An individual who is appointed to a position in the default. If the Contractor's submission of corrected work Government under title 5, U.S.C., including a position
remains unacceptable, the HA may terminate this contract under a temporary appointment;
(or the task order involved) or reduce the contract price or (ii) A member of the uniformed services as defined in
cost to reflect the reduced value of services received. section 202, title 18, U.S.C.;
(iii) A special Government employee as defined in section
13. Interest of Members of Congress
202, title 18, U.S.C.; and,
(iv) An individual who is a member of a Federal advisory No member of or delegate to the Congress of the United States committee, as defined by the Federal Advisory
of America or Resident Commissioner shall be admitted to any Committee Act, title 5, appendix 2.
share or part of this contract or to any benefit to arise there from, “Person" means an individual, corporation, company,
but this provision shall not be construed to extend to this association, authority, firm, partnership, society, State, and local contract if made with a corporation for its general benefit. government, regardless of whether such entity is operated for profit or not for profit. This term excludes an Indian tribe, tribal
14. Interest of Members, Officers, or Employees and Former organization, or other Indian organization with respect to Members, Officers, or Employees
expenditures specifically permitted by other Federal law. "Recipient" includes all contractors, subcontractors at any No member, officer, or employee of the HA, no member of the tier, and subgrantees at any tier of the recipient of funds received governing body of the locality in which the project is situated, no in connection with a Federal contract, grant, loan, or cooperative member of the governing body in which the HA was activated, agreement. The term excludes an Indian tribe, tribal organization, and no other pubic official of such locality or localities who or any other Indian organization with respect to
exercises any functions or responsibilities with respect to the expenditures specifically permitted by other Federal law. project, shall, during his or her tenure, or for one year "Regularly employed means, with respect to an officer or employee of a person requesting or receiving a Federal
thereafter, have any interest, direct or indirect, in this contract or the proceeds thereof.
contract, grant, loan, or cooperative agreement, an officer or employee who is employed by such person for at least 130
15. Limitation on Payments to Influence Certain Federal working days within one year immediately preceding the date of Transactions
the submission that initiates agency consideration of such person for receipt of such contract, grant, loan, or cooperative (a) Definitions. As used in this clause:
agreement. An officer or employee who is employed by such "Agency", as defined in 5 U.S.C. 552(f), includes Federal person for less than 130 working days within one year
executive departments and agencies as well as independent immediately preceding the date of submission that initiates regulatory commissions and Government corporations, as
agency consideration of such person shall be considered to be defined in 31 U.S.C. 9101(1).
regularly employed as soon as he or she is employed by such "Covered Federal Action" means any of the following
person for 130 working days.
Federal actions:
"State" means a State of the United States, the District of (i)
The awarding of any Federal contract;
Columbia, the Commonwealth of Puerto Rico, a territory or (ii) The making of any Federal grant;
possession of the United States, an agency or instrumentality of (iii) The making of any Federal loan;
a State, and a multi-State, regional, or interstate entity having (iv) The entering into of any cooperative agreement; and, governmental duties and powers.
(v) The extension, continuation, renewal, amendment, or (b) Prohibition.
modification of any Federal contract, grant, loan, or
(i)
Section 1352 of title 31, U.S.C. provides in part that no cooperative agreement.
appropriated funds may be expended by the recipient
Covered Federal action does not include receiving from an of a Federal contract, grant, loan, or cooperative
agency a commitment providing for the United States to insure agreement to pay any person for influencing or
or guarantee a loan.
attempting to influence an officer or employee of any
"Indian tribe" and "tribal organization" have the meaning agency, a Member of Congress, an officer or
provided in section 4 of the Indian Self-Determination and employee of Congress, or an employee of a Member
Education Assistance Act (25 U.S.C. 450B). Alaskan Natives of Congress in connection with any of the following
are included under the definitions of Indian tribes in that Act. covered Federal actions: the awarding of any Federal
"Influencing or attempting to influence" means making, with contract, the making of any Federal grant, the making
the intent to influence, any communication to or appearance of any Federal loan, the entering into of any
before an officer or employee of any agency, a Member of cooperative agreement, and the extension,
Congress, an officer or employee of Congress, or an employee continuation, renewal, amendment, or modification of
of a Member of Congress in connection with any covered
any Federal contract, grant, loan, or cooperative
Federal action.
agreement.
(ii) The prohibition does not apply as follows:
Section I - Page 3 of 7
form HUD-5370-C (01/2014)
38 (1) Agency and legislative liaison by Own
person requesting or receiving a
Employees.
covered Federal action or an extension,
(a) The prohibition on the use of appropriated
continuation, renewal, amendment, or
funds, in paragraph (i) of this section, does not
modification of a covered Federal action
apply in the case of a payment of reasonable
if the payment is for professional or
compensation made to an officer or employee of
technical services rendered directly in
a person requesting or receiving a Federal
the preparation, submission, or
contract, grant, loan, or cooperative agreement, if
negotiation of any bid, proposal, or
the payment is for agency and legislative
application for that Federal action or for
activities not directly related to a covered Federal
meeting requirements imposed by or
action.
pursuant to law as a condition for
(b) For purposes of paragraph (b)(i)(1)(a) of
receiving that Federal action. Persons
this clause, providing any information specifically
other than officers or employees of a
requested by an agency or Congress is permitted
person requesting or receiving a
at any time.
covered Federal action include
(c) The following agency and legislative liaison
consultants and trade associations.
activities are permitted at any time only where
(b) For purposes of subdivision (b)(ii)(2)(a) of
they are not related to a specific solicitation for
clause, "professional and technical services"
any covered Federal action:
shall be limited to advice and analysis
(1) Discussing with an agency (including
directly applying any professional or
individual demonstrations) the qualities and
technical discipline.
characteristics of the person's products or
(c) Requirements imposed by or pursuant to law
services, conditions or terms of sale, and service
as a condition for receiving a covered
capabilities; and,
Federal award include those required by law
(2) Technical discussions and other
or regulation, or reasonably expected to be
activities regarding the application or adaptation
required by law or regulation, and any other
of the person's products or services for an
requirements in the actual award
agency's use.
documents.
(d) The following agency and legislative liaison
(d) Only those services expressly authorized by
activities are permitted where they are prior to
subdivisions (b)(ii)(2)(a)(i) and (ii) of this
formal solicitation of any covered Federal action:
section are permitted under this clause.
(1) Providing any information not
(iii) Selling activities by independent sales
specifically requested but necessary for an
representatives.
agency to make an informed decision about
(c) The prohibition on the use of appropriated funds, in initiation of a covered Federal action;
subparagraph (b)(i) of this clause, does not apply to the (2) Technical discussions regarding the
following selling activities before an agency by independent preparation of an unsolicited proposal prior to its
sales representatives, provided such activities are prior to official submission; and
formal solicitation by an agency and are specifically limited (3) Capability presentations by persons
to the merits of the matter:
seeking awards from an agency pursuant to the
(i)
Discussing with an agency (including individual
provisions of the Small Business Act, as
demonstration) the qualities and characteristics of the amended by Public Law 95-507 and other
person's products or services, conditions or terms of
subsequent amendments.
sale, and service capabilities; and
(e) Only those activities expressly authorized
(ii) Technical discussions and other activities regarding by subdivision (b)(ii)(1)(a) of this clause are
the application or adaptation of the person's products
permitted under this clause.
or services for an agency's use.
(2) Professional and technical services.
(d) Agreement. In accepting any contract, grant, cooperative (a) The prohibition on the use of appropriated
agreement, or loan resulting from this solicitation, the funds, in subparagraph (b)(i) of this clause,
person submitting the offer agrees not to make any
does not apply in the case of-
payment prohibited by this clause.
(i)
A payment of reasonable compensation
(e) Penalties. Any person who makes an expenditure
made to an officer or employee of a
prohibited under paragraph (b) of this clause shall be
person requesting or receiving a
subject to civil penalties as provided for by 31 U.S.C. 1352. covered Federal action or an extension,
An imposition of a civil penalty does not prevent the
continuation, renewal, amendment, or
Government from seeking any other remedy that may be
modification of a covered Federal
applicable.
action, if payment is for professional or
(f)
Cost Allowability. Nothing in this clause is to be interpreted technical services rendered directly in
to make allowable or reasonable any costs which would be the preparation, submission, or
unallowable or unreasonable in accordance with Part 31 of negotiation of any bid, proposal, or
the Federal Acquisition Regulation (FAR), or OMB
application for that Federal action or for
Circulars dealing with cost allowability for recipients of meeting requirements imposed by or
assistance agreements. Conversely, costs made
pursuant to law as a condition for
specifically unallowable by the requirements in this clause receiving that Federal action.
will not be made allowable under any of the provisions of (ii) Any reasonable payment to a person,
FAR Part 31 or the relevant OMB Circulars.
other than an officer or employee of a
Section I - Page 4 of 7
form HUD-5370-C (01/2014)
39 16. E qual Employment Opportunity
During the performance of this contract, the
Contractor/Seller agrees as follows:
(a)
The [contractor/seller] will not discriminate against any emplo yee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, disability, or national origin. The [contractor/seller] will take affirmative action to ensure that appli
cants are employed, and that employees are treated during employm ent, without regard to their race, color, religion, sex, sexual orienta tion, gender identity, disability, or national origin. Such action shall in clude, but not be limited to the following: Employment, upgrading, demotion, or transfer, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selec tion for training, including apprenticeship. The [contractor/seller] agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause. (b)
The [contractor/seller] will, in all solicitations or advertisement s for employees placed by or on behalf of the [contractor/seller], state that all qualified applicants will receive consideration for employ ment without regard to race, color, religion, sex, sexual orientation, gender identity, disability, or national origin.
(c)
The [contractor/seller] will not discharge or in any other man ner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or ano ther employee or applicant. This provision shall not apply to instance s in which an employee who has access to the compensation inform ation of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other em ployees or applicants to individuals who do not otherwise have acces s to such information, unless such disclosure is in response to a form al complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the emplo yer, or is consistent with the [contractor/seller]'s legal duty to furnish information.
(d)The [contractor/seller] will send to each labor union or representat ive of workers with which it has a collective bargaining agreement or oth er contract or understanding, a notice to be provided by the agency contr acting officer, advising the labor union or workers' representative of the [contractor/seller] 's commitments under section 202 of Executive Order 11246 of September 24, 1965, and shall post copies of the notice in cons picuous places available to employees and applicants for employment. (e)
The [contractor/seller] will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.
f)The [contractor/seller] will furnish all information and reports re quired by Executive Order 11246 of September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.
(g)In the event of the [contractor/seller]’s noncompliance with the nondiscrimination clauses of this contract or with any of such rule
s, regulations, or orders, this contract may be canceled, terminated or suspended in whole or in part and the [contractor/seller] may be declared ineligible for further Government contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies in voked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as other wise provided by law.
(g)In the event of the [contractor/seller]’s noncompliance with the nondiscrimination clauses of this contract or with any of such rules, regulations, or orders, this contract may be canceled, termin
ated or suspended in whole or in part and the [contractor/seller] may be declared ineligible for further Government contracts in acc ordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.
(h)
The [contractor/seller] will include the provisions of paragraphs (a)
through (h) in every subcontract or purchase order unless exe mpted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each sub[contractor/seller] or vendor. The [contractor/seller] will take such action with respect to any subcontract or purchase order as may be directed by the Secretary of Labor as a means of enforcing such provisions including sanctions for noncompliance:
Provided, however, that in the event the [contractor/seller] becomes involved in, or is threatened with, litigation with a sub contractor or vendor as a result of such direction, the [contractor/ seller] may request the United States to enter into such litigation to protect the interests of the United States.
1 7. E
qual Opportunity for Workers with Disabilities
1.The [contractor/seller] will not discriminate against any e mployee or applicant for employment because of physical or mental disability in regard to any position for which the employee or applican
t for employment is qualified. The [contractor/seller] agrees to take aff irmative action to employ and advance in employment individuals wit h disabilities, and to treat qualified individuals without discrimination o n the basis of their physical or mental disability in all employment pra ctices, including the following:
i.Recruitment, advertising, and job application procedures; ii.Hiring, upgrading, promotion, award of tenure, demotion, transfer, layoff, termination, right of return from layoff and rehiring; iii.Rates of pay or any other form of compensation and chan
ges in compensation;
iv.Job assignments, job classifications, organizational struct ures, position descriptions, lines of progression, and seniority lists; v.Leaves of absence, sick leave, or any other leave;
vi.Fringe benefits available by virtue of employment,
whether or not administered by the [contractor/seller]; vii.Selection and financial support for training, including app
renticeship, professional meetings, conferences, and other related activities, and selection for leaves of absence to pursue training; viii.Activities sponsored by the [contractor/seller]
including
social or recreational programs; and
ix.Any other term, condition, or privilege of employment.
2.The [contractor/seller] agrees to comply with the rules, regulations, and relevant orders of the Secretary of Labor issued pursuant to the act.
3.In the event of the [contractor/seller] noncompliance with the requirements of this clause, actions for noncompliance may be taken in accordance with the rules, regulations, and relevant orders of the Secretary of Labor issued pursuant to the act.
4.The [contractor/seller] agrees to post in conspicuous places, available to employees and applicants for employment, notices in a form to be prescribed by the Director, Office of Federal Contract Compliance Programs, provided by or through the contracting officer.
Such notices shall state the rights of applicants and employees as well as the [contractor/seller] 's obligation under the law to take affirmative action to employ and advance in employment qualified employees and applicants with disabilities.
Section I - Page 5 of 7 form HUD-5370-C (01/2014) 40
The [contractor/seller] must ensure that applicants or employees with disabilities are provided the notice in a form that is accessible and understandable to the individual applicant or employee (e.g., providing Braille or large print versions of the notice, or posting a copy of the notice at a lower height for easy viewing by a person using a wheelchair). With respect to employees who do not work at a physical location of the [contractor/seller] , a [contractor/seller] will satisfy its posting obligations by posting such notices in an electronic format, provided that the [contractor/seller] provides computers, or access to computers, that can access the electronic posting to such employees, or the [contractor/seller] has actual know ledge that such employees otherwise are able to access the electro nically posted notices. Electronic notices for employees must be post ed in a conspicuous location and format on the company's intranet or sent by electronic mail to employees. An electronic posting must be used by the [contractor/seller] to notify job applicants of their rights if the [contractor/seller] utilizes an electronic application process. Such electronic applicant notice must be conspicuously stored with, or as part of, the electronic application.
5 .The [contractor/seller] will notify each labor organization or representative of workers with which it has a collective bargaining agreement or other contract understanding, that the [contractor/ seller] is bound by the terms of section 503 of the Rehabilitation Act of 1973, as amended, and is committed to take affirmative action to employ and advance in employment, and shall not discriminate against, individuals with physical or mental disabilities. 6 .The [contractor/seller] will include the provisions of this clause in every subcontract or purchase order in excess of $ 10,000, unless exempted by the rules, regulations, or orders of the Secretary issued pursuant to section 503 of the act, as amended, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the Director, Office of Federal Contract Compliance Programs may direct to enforce such provisions, including action for noncompliance.
7 .The [contractor/seller] must, in all solicitations or advertisements for employees placed by or on behalf of the [contractor/seller], state that all qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability. 1 8. D
issemination or Disclosure of Information
N
o information or material shall be disseminated or disclosed to the general public, the news media, or any person or
organization without prior express written approval by the HA. 1 9. C
ontractor's Status
I
t is understood that the Contractor is an independent contractor and is not to be considered an employee of the HA, or assume any right, privilege or duties of an employee, and shall save harmless the HA and its employees from claims suits, actions and costs of every description resulting from the Contractor's activities on behalf of the HA in connection with this Agreement. 2 0. O
ther Contractors
H
A may undertake or award other contracts for additional work at or near the site(s) of the work under this contract. The contractor shall fully cooperate with the other contractors and with HA and HUD employees and shall carefully adapt
scheduling and performing the work under this contract to accommodate the additional work, heeding any direction that may be provided by the Contracting Officer. The contractor shall not commit or permit any act that will interfere with the performance of work by any other contractor or HA employee. 2 1. L iens
T
he Contractor is prohibited from placing a lien on HA's property. This prohibition shall apply to all subcontractors. 2 2. T
raining and Employment Opportunities for
Residents in the Project Area (Section 3, HUD Act of 1968; 24 CFR 135)
(
a) T
he work to be performed under this contract is
subject to the requirements of section 3 of the
Housing and Urban Development Act of 1968, as
amended, 12 U.S.C. 1701u (section 3). The purpose of
section 3 is to ensure that employment and other
economic opportunities generated by HUD assistance
or HUD-assisted projects covered by section 3, shall,
to the greatest extent feasible, be directed to low-and very low-income persons,
particularly persons who are recipients of
HUD assistance for housing.
(
b) T
he parties to this contract agree to comply with HUD's
regulations in 24 CFR Part 135, which implement
section 3. As evidenced by their execution of this
contract, the parties to this contract certify that they are under no contractual or other impediment that would
prevent them from complying with the Part 135
regulations.
(
c) T
he contractor agrees to send to each labor
organization or representative of workers with which
the contractor has a collective bargaining agreement or other understanding, if any, a notice advising the labor organization or workers' representative of the
contractor's commitments under this section 3 clause,
and will post copies of the notice in conspicuous places at the work site where both employees and applicants
for training and employment positions can see the
notice. The notice shall describe the section 3
preference, shall set forth minimum number and job
titles subject to hire, availability of apprenticeship and training positions, the qualifications for each; and the name and location of the person(s) taking applications
for each of the positions; and the anticipated date the work shall begin.
(
d) T
he contractor agrees to include this section 3 clause
in every subcontract subject to compliance with
regulations in 24 CFR Part 135, and agrees to take
appropriate action, as provided in an applicable
provision of the subcontract or in this section 3 clause, upon a finding that the subcontractor is in violation of the regulations in 24 CFR Part 135. The contractor will not subcontract with any subcontractor where the
contractor has notice or knowledge that the
subcontractor has been found in violation of the
regulations in 24 CFR Part 135.
(
e) N
oncompliance with HUD's regulations in 24 CFR Part
135 may result in sanctions, termination of this contract for default, and debarment or suspension from future
HUD assisted contracts
(
f) N
oncompliance with HUD's regulations in 24 CFR Part
135 may result in sanctions, termination of this contract for default, and debarment or suspension from future
HUD assisted contracts.
2 2. P
rocurement of Recovered Materials
(
a) I
n accordance with Section 6002 of the Solid Waste
Disposal Act, as amended by the Resource
Conservation and Recovery Act, the Contractor shall
procure items designated in guidelines of the
Environmental Protection Agency (EPA) at 40 CFR
Part 247 that contain the highest percentage of
Section I - Page 6 of 7 form HUD-5370-C (01/2014)
41 recovered materials practicable consistent with
maintaining a satisfactory level of competition. The
Contractor shall procure items designated in the EPA
guidelines that contain the highest percentage of
recovered materials practicable unless the Contractor
determines that such items: (1) are not reasonably
available in a reasonable period of time; (2) fail to
meet reasonable performance standards, which shall
be determined on the basis of the guidelines of the
National Institute of Standards and Technology, if
applicable to the item; or (3) are only available at an unreasonable price.
(
b) Paragraph (a) of this clause shall apply to items
p
urchased under this contract where: (1) the
Contractor purchases in excess of $10,000 of the item
under this contract; or (2) during the preceding
Federal fiscal year, the Contractor: (i) purchased any
amount of the items for use under a contract that was
funded with Federal appropriations and was with a
Federal agency or a State agency or agency of a
political subdivision of a State; and (ii) purchased a
total of in excess of $10,000 of the item both
under and outside that contract
Section I - Page 7 of 7 form HUD-5370-C (01/2014)
42 43
44
Certification A: Certification Regarding Debarment, Suspension, and Other Responsibility Matters - Pri mary Covered Transactions
1. The prospective primary participant certifies to the best of its knowl- edge and belief that its principals;
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal debarment or agency;
b. Have not within a three-year period preceding this proposal, been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtain- ing, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification, or destruction of records, making false statements, or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and
d. Have not within a three-year period preceding this application/ proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.
2. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.
Instructions for Certification (A)
1. By signing and submitting this proposal, the prospective primary participant is providing the certification set out below.
2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective participant shall submit an explanation of why it cannot provide the certification set out below. The certifi- cation or explanation will be considered in connection with the department or agency’s determination whether to enter into this transaction. However, failure of the prospective primary participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.
3. The certification in this clause is a material representation of fact upon which reliance was place when the department or agency deter- mined to enter into this transaction. If it is later determined that the prospective primary participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause of default.
4. The prospective primary participant shall provide immediate writ- ten notice to the department or agency to whom this proposal is submitted if at any time the prospective primary participant learns that its certification was erroneous when submitted or has become errone- ous by reason of changed circumstances.
5. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary cov- ered transaction, principal, proposal, and voluntarily excluded , as used in this clause, have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549.
You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of these regulations.
6. The prospective primary participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.
7. The prospective primary participant further agrees by submitting this proposal that it will include the clause titled “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclu- sion - Lower Tier Covered Transaction,” provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions.
8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous.
A participant may decide the method and frequency by which it determines this eligibility of its principals. Each participant may, but is not required to, check the Nonprocurement List.
9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
10. Except for transactions authorized under paragraph (6) of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause of default.
Certification Regarding
Debarment and Suspension
U.S. Department of Housing
and Urban Development
45
Certification B: Certification Regarding Debarment, Suspension, Ineli- gibility and Voluntary Exclusion - Lower Tier Covered Transactions
1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal depart- ment or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.
Instructions for Certification (B)
1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into.
If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary cov- ered transaction, principal, proposal, and voluntarily excluded , as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assis- tance in obtaining a copy of these regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this trans- action originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include this clause titled “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclu- sion - Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous.
A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the Nonprocurement List.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph (5) of these instructions, if a participant in a lower covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from partici- pation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this trans- action originated may pursue available remedies including suspension and/or debarment.
Applicant Date
Signature of Authorized Certifying Official T itle
46 ___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:
Professional Services
Type 2 – Page 1 of 3
Revised: September 2011
In all instances where CONTRACTOR or its representatives will provide professional services (architects, engineers, construction management, counselors, medical professionals, hospitals, clinics, attorneys, consultants, accountants, etc.) to the City of Richmond (City), the City requires the following MINIMUM insurance requirements and limits.
CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.
CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery.
CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.
Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability coverage, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.
City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.
Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.
Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:
1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001), and including coverage for bodily and personal injury, property damage, and products and completed operations (if applicable).
2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto).
3. Original and Separate Additional Insured Endorsement for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.
4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.
5. Original and Separate Waiver of Subrogation for Workers’ Compensation insurance.
6. Professional Liability or Errors & Omissions Liability Insurance appropriate to the CONTRACTOR’s profession (if required.)
Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.
If CONTRACTOR
is self-insured, provide a certificate of Permission to Self- Insure, signed by the California Department of Industrial Relations and Self- Insurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.
General Liability
(primary and excess limits
combined)
$2,000,000 per occurrence for bodily injury, personal injury and property damage. If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate limit).
Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.
47 ___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:
Professional Services
Type 2 – Page 2 of 3
Revised: September 2011
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.
PROJECT COST R EQUIRED LIMIT
$0 - $1 million $1 million p/o
$1 million - $5 million $2 million p/o
Over $5 million $5 million p/o
Professional Liability or Errors &
Omissions Liability –
Required for all professionals
including architects, engineers,
consultants, construction
management, counselors, medical
professionals, hospitals, clinics,
attorneys and accountants, & other
consultants as may be required by
the City.
Required Policy Conditions
Additional Insured Endorsement
Applicable to General Liability coverage.
The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured including bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.
ISO form CG 20 10 (11/85) or its equivalent is required. If the Contractor is supplying their product or providing a service then the endorsement must not
exclude products and completed operations
coverage. If it does, then CG 20 37 (10/01) is also required.
SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
.
Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.
Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers’ Compensation Insurance during the life of this contract.
SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.
Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.
Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.
A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.
Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverage’s and cover those insured in the underlying policies.
48 ___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:
Professional Services
Type 2 – Page 3 of 3
Revised: September 2011
Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.
Subcontractors
CONTRACTOR
shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.
CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies.
The fact that
insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.
Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin .
The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.
Original insurance certificates and required policy endorsements shall be mailed or delivered to the Designated Project Manager for the City of Richmond.
Insurance certificates and endorsements may be faxed to the Designated Project Manger. However, CONTRACTOR must mail the original certificates and endorsements to Designated Project Manager once faxed.
Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.
If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.
Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.
Reporting Requirements
Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.
Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.
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RHA12Sep2023 – sl
RICHMOND, CALIFORNIA, September 12, 2023
Community Services Building
440 Civic Center Plaza
Richmond, CA 94804
F. REGULAR MEETING OF THE RICHMOND HOUSING AUTHORITY
The Regular Meeting of the Richmond Housing Authority Board of Commissioners was called to order at 7:26 p.m. by Chairperson Eduardo Martinez.
G. PLEDGE OF ALLEGIANCE
Chair Martinez led the Pledge of Allegiance to the Flag.
H. ROLL CALL
Present: Commissioners Soheila Bana, Claudia Jimenez, Doria Robinson, Cesar Zepeda, Vice Chair Gayle McLaughlin, Chair Eduardo Martinez, and Housing Authority Tenant Commissioner Jaycine Scott. Absent: Commissioner Melvin Willis was absent for the entire meeting.
I. STATEMENT OF CONFLICT OF INTEREST
None.
J. REPORT FROM THE EXECUTIVE DIRECTOR
Interim Richmond Housing Authority Executive Director Gabino Arredondo presented a PowerPoint regarding an update on the Nevin Plaza rehabilitation project.
K. AGENDA REVIEW
None.
L. HOUSING AUTHORITY OPEN FORUM
Sharon Sanders expressed concerns regarding the homelessness crisis and stated that she did not see very many councilmembers in the community. Ms. Sanders urged the council to prioritize housing for the homeless.
Mark Wassberg expressed concerns regarding security at the Hacienda Senior Apartments. Mr. Wassberg reported that he was a victim of theft at the property and urged the council to resolve the security issues.
M. HOUSING AUTHORITY CONSENT CALENDAR
Motion by Housing Authority Tenant Commissioner Scott
Seconded by Vice Chair McLaughlin
To approve all items on the Housing Authority Consent Calendar.
Ayes (7): Commissioner Bana, Commissioner Jimenez, Commissioner Robinson, Commissioner Willis, Commissioner Zepeda, Vice Chair McLaughlin, Chair Martinez, and Housing Authority Tenant Commissioner Scott.
Absent (1): Commissioner Willis.
Passed (7 to 1)
123
RHA12Sep2023 – sl
M.1 Emergency Contract with Nichols Consulting Engineers, CHTD (NCE) for Part 58 Environmental Review
ADOPT a resolution authorizing an emergency contract with Nichols Consulting Engineers (NCE) for $13,600 plus a 10 percent contingency of $1,360, for a total contract amount not to exceed $14,960, with a term ending August 1, 2024, to complete a Part 58 Environmental Review - Richmond Housing Authority (Gabino Arredondo 510-620-6606).
Adopted Resolution No. 2189
M.2 Housing Authority Meeting Minutes
APPROVE the minutes of the April 18, 2023, Special Meeting; June 6, 2023, Regular Meeting; June 20 and June 27, 2023, Joint Special Meetings of the Richmond Housing Authority - City Clerk's Office (Pamela Christian 510-620- 6513).
M.3 Contract Amendment with Doherty’s Truck & Auto Rental ADOPT a resolution approving a first contract amendment with Doherty’s Truck & Auto Rental increasing the contract amount by $30,858, for a total contract amount not to exceed $40,858, with a term extending through June 30, 2025, for the rental of a truck used for maintenance and unit turnover activities – Richmond Housing Authority (Gabino Arredondo 510-620-6606).
Adopted Resolution No. 2190
N. ADJOURNMENT
There being no further business, the meeting adjourned at 7:36 p.m.
Clerk of the City of Richmond Chair
124
November 7. 2023
Richmond Housing Authority (RHA)
Economic Development
DATE: November 7, 2023
TO: Chair Martinez and Members of the Board of
Commissioners of the Richmond Housing Authority
FROM:
Nannette Beacham, Director of Economic Development
Andrea Miller, Director of Finance/Treasurer
Mubeen Qader, Deputy Director of Finance
Gabino Arredondo, RHA Interim Executive Director
Rita Martinez, Senior Accountant
Subject:
Richmond Housing Authority (RHA) Cost Allocation Plan
Approval
FINANCIAL IMPACT: Approval of the cost allocation plan will allow the City to charge administrative or indirect services costs to the Richmond Housing Authority.
PREVIOUS COUNCIL
ACTION:
April 18, 2023
STATEMENT OF THE
ISSUE:
A component of the financial related tasks of the Public Housing Authority Recovery and Sustainability (PHARS)
Agreement is to develop a United States Department of
Housing and Urban Development (HUD) approved Title 2
Code of Federal Regulations 200 (2 CFR Part 200)
compliant Cost Allocation Plan to be implemented for
Richmond Housing Authority budgets.
RECOMMENDED ACTION:
ADOPT a resolution approving the Title 2 Code of
Federal Regulations 200 Compliant Version Cost
Allocation Plan to be implemented for Richmond Housing
Authority (RHA) Budgeting (Fiscal Year 2023-2024) –
Richmond Housing Authority/Finance Department
(Gabino Arredondo 510-620-6606/Rita Martinez 510-621-
1546).
AGENDA
REPORT
125
November 7. 2023
DISCUSSION:
The Richmond Housing Authority (RHA) and City of Richmond Finance Department are requesting approval of the Title 2 Code of Federal Regulations 200 (2 CFR Part 200) compliant Cost Allocation Plan to support the development of RHA’s Central Office Cost Center (COCC) and budgets, a Public Housing Authority Recovery and Sustainability (PHARS) Agreement deliverable.
On July 27, 2021, the RHA Board of Commissioners approved consultant NBS to prepare the 2 CFR Part 200 compliant Cost Allocation Plan. The objective of the cost allocation plan is to quantify the costs incurred by the City of Richmond and establish a reasonable amount of costs to be recovered from United States Department of Housing and Urban Development (HUD) on behalf of RHA. The first RHA Cost Allocation Plan developed by the consultant and approved by the RHA Board of Commissioners occurred April 18, 2023, for Fiscal Year (FY) 2022-23.
Once the consultant completed the FY 2023-24 Cost Allocation Plan version, it was submitted to HUD Region 9 staff for review. The next step recommended by HUD Region 9 staff was for the RHA Board of Commissioners to consider and approve the Cost Allocation Plan. RHA staff is now submitting that final plan to the Board of Commissioners for final adoption.
DOCUMENTS ATTACHED:
Attachment 1 - Resolution
Attachment 2 - Cost Allocation Plan FY 2023-24 - Title 2 CFR, Part 200 Compliant
126
Reso. No. ____
RESOLUTION NO. ____
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE HOUSING
AUTHORITY OF THE CITY OF RICHMOND AUTHORIZING THE APPROVAL OF THE TITLE 2 CODE OF FEDERAL REGULATIONS 200 COMPLIANT VERSION COST ALLOCATION PLAN FISCAL YEAR 2023-2024 FOR THE
RICHMOND HOUSING AUTHORITY
WHEREAS, the Richmond Housing Authority (RHA) entered into a Public Housing Authority Recovery and Sustainability (PHARS) agreement with the U.S. Department of Housing and Urban Development (HUD); and
WHEREAS, RHA remains obligated and committed to performing all HUD required functions, and providing quality service to local program participants; and
WHEREAS, as part of the financial related tasks of the PHARS Agreement is to develop a HUD approved Title 2 Code of Federal Regulations 200 (2 CFR Part 200) compliant Cost Allocation Plan (CAP) to be implemented for RHA budgets; and
WHEREAS, on July 27, 2021, the RHA Board of Commissioners approved consultant NBS to prepare the 2 CFR Part 200 compliant CAP; and
WHEREAS, the objective of the CAP is to quantify the costs incurred by the City of Richmond and establish a reasonable amount of costs to be recovered from HUD on behalf of RHA; and
WHEREAS, HUD recommended that the RHA Board of Commissioners consider and approve the CAP once it has been completed; and
WHEREAS, the Fiscal Year (FY) 2023-24 CAP - Title 2 CFR, Part 200 compliant has been completed for the RHA.
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSIONERS OF THE
HOUSING AUTHORITY OF THE CITY OF RICHMOND, COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA authorizes the approval of the Title 2 Code of Federal Regulations 200 Compliant Version Cost Allocation Plan for the RHA
BE IT FURTHER RESOLVED that the Executive Director is hereby authorized to take all actions necessary to implement this resolution.
*****************
127
Reso. No. ____
The foregoing resolution was passed and adopted by the Commissioners of the Housing Authority of the City of Richmond at a special meeting thereof held on November 7, 2023, by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Chairperson
[SEAL]
Attest:
Secretary
Approved as to form:
City Attorney
State of California }
County of Contra Costa : ss.
City of Richmond }
I certify that the foregoing is a true copy of Resolution No. _____ finally passed and adopted at a Special Housing Authority Meeting held on November 7, 2023.
____________________________________
CLERK OF THE HOUSING AUTHORITY
128
870 Market Street, Suite 1223
San Francisco, CA 94102
Toll free: 800.434.8349 Fax: 415.391.8439
City of Richmond
Cost Allocation Plan for Use Fiscal Year 2023-24
o Based on Fiscal Year 2021-22 Actual Expenditures
o Title 2 CFR, Part 200 Compliant Version
August 29, 2023
129
Title 2 CFR Part 200 Cost Allocation Plan – City of Richmond TOC Prepared by NBS
TABLE OF CONTENTS
Section 1. Purpose .............................................................................................................................. 1
Section 2. Support Service Department Narratives ......................................................................... 3
Section 3. Navigating the Cost Plan ................................................................................................ 10
Exhibits
Cost Allocation Plan Detail……………………………………………………………………………………….A
Cost Allocation Plan Certificate…………………………………………………………………………………B
Organizational Chart………………………………………………………………………………………………C
130
Title 2 CFR Part 200 Cost Allocation Plan – City of Richmond 1 Prepared by NBS
PURPOSE
A Cost Allocation Plan is an analytical tool through which a City can apportion administrative or indirect services costs to individual departments or cost centers within its organization. Allocated costs are typically termed “city wide overhead.” Most over head/indirect service costs are those expenditures that provide support services or oversight to each department citywide and typically include legislative, managerial, financial, administrative, legal, personnel, technology, building, and equipment use, and risk management activities. The following is a brief description of the process used for allocating costs within this analysis:
1. Organizational Analysis: identifies entire departments or functions within departments citywide that provide either overhead or indirect services, broadly or specifically, to departments outside their own. In addition to evaluating published data sources, NBS confers with City staff on multiple occasions to identify and consider “allocable” overhead and indi rect services across all City departments.
2. Expenditure Analysis: review of line -item expenditures for each support service department determines the inclusion/exclusion of specific expenditures. For example, NBS ensures that resulting costs allocated exclude large one-time expenditures for capital outlay, transfers between funds, debt service, or specia l contract services. Resulting allocable expenditures are linked to each overhead/indirect service identified through the organizational analysis to create allocable cost pools.
3. Allocation Factor Assignment: An allocation factor is a data set used as the basis for distributing overhead/indirect service costs to departments receiving support or benefit from the cost pool.
Allocation factors can include general data sets, such as employee count or budgeted expenditures in each department, or estimates of how each employee/department spends time supporting other departments and programs. Ultimately, the allocation factor should represent the actual or estimated workload of the function allocated , or a reasonable and generally accepted means of apportioning benefit for the function allocated.
4. Cost Allocation Exercise: Each cost pool is distributed across departments following the distribution inherent in the se lected allocation factor for each pool. This results in a total share of overhead/indirect service costs for each department.
5. Derivation of Outcomes: Various outcomes are generated based on the total share of overhead/indirect service costs identified for each department.
Data Sources
NBS used the following data sources to support the development of this Cost Allocation Plan for the City of Richmond:
• Actual expenditures for FY 2021-22.
• Various correspondences with City staff to support the nature and purposes of line-item expenditures, estimation of labor efforts across various support and administrative service categories, and allocation factor data.
131
Title 2 CFR Part 200 Cost Allocation Plan – City of Richmond 2 Prepared by NBS
The City’s actual expenditure information is the most significant source of information affecting the Cost Allocation Plan’s results. NBS must note that consultants did not conduct separate efforts to audit or validate the City’s financial management or support services practices, nor was cost information adjusted to reflect different levels of service or any specific, targeted performance benchmarks. This study accepts the City’s expenditure reports and staff’s input as the most appropriate and reasonable basis for development of the Plan.
Beyond expenditure information provided by the City, original data sets were also developed to support the work of this study, including estimation of staff time spent on various services , and allocation statistics. To develop these data sets, consultants prepared questionnaires, and conducted meetings and interviews with individual departments. Consultants and departmental management reviewed and questioned all responses to ensure the most accurate set of data for the Plan.
Versions of the Cost Allocation Plan
The City requested development of a professionally prepared Cost Allocation Plan. The goal of this effort was to define the total cost of applicable administrative or “support services” overhead costs to various departments, revenue funds, and grant funded programs.
NBS provides two types of cost allocation plan analyses that are either more or less restrictive in the application of guidelines set forth in Title 2, Code of Federal Regulations, Part 2 00, Cost Principles for Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards , depending on whether the primary intended use of the Plan is for internal budgeting purposes, or specifically for reimbursement of costs from State and Federal grants:
Title 2 CFR Part 200 Annual Cost Allocation Plan
Exhibit A to this report presents a version of the Cost Allocation Plan, which complies with the stipulations of Title 2 CFR , Part 200 . Because the primary goal of this Plan is to obtain reimbursement of overhead costs associated with State and Federal grants, NBS uses only costs considered allocable for these purposes in the results of this Plan.
Full Cost Allocation Plan
An alternate version of the Cost Allocation Plan, commonly known as a “Full” version, allocates all reasonably identifiable administrative overhead costs to receivers of these services within the organization.
All costs, whether acceptable for federal reim bursement purposes or not, are considered in the results of this Plan. Cities typically apply this version of the plan as the internal budgeting tool for establishing overhead support costs at the department level. NBS did not prepare this version of the C ost Allocation plan for the City.
All NBS -developed cost allocation plans follow the guidelines set forth in Title 2, Code of Federal Regulations, Part 200, Cost Principles for Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, as well as Generally Accepted Accounting Principles (GAAP).
132
Title 2 CFR Part 200 Cost Allocation Plan – City of Richmond 3 Prepared by NBS
SUPPORT SERVICE DEPARTMENT NARRATIVES
As summarized in the following table, this Cost Allocation Plan identifies 20 central service and administrative support units, with total costs of $42.4 million. Below the table, NBS provides a description of each support service unit, along with a general explanation of how functional costs are either allocated or excluded within the Plan:
Allocable Budget Unit
Total
Allocable
Expense
BLDG Building Depreciation $991,129
EQUIP Equipment Depreciation Allowance 634,501
0001-131 City Manager’s Office 936,380
0001-141 City Clerk 887,500
0001-151 City Attorney 2,166,910
0001-171 Finance Administration 852,298
0001-172 Accounting 1,404,097
0001-173 Budget/Operating 436,816
0001-174 Payroll 374,205
0001-175 Treasury/Cash Management 793,241
0001-176 Accounts Payable 104,790
0001-177 Rev Collection 908,759
0001-178 Purchasing 394,386
0001-181 Human Resources 2,058,402
0001-232 Facility Maintenance and Administration 9,205,631 0001-235 Equipment Services/Fleet Maintenance 3,438,354 0001-261 Information Technology Administration 2,044,558 0001-262 Telecommunications, GIS, ERP, and Desktop 2,009,322 0001-263 IT/Mailroom and Duplication 151,210
0001-907 |
0001-908 Non-Departmental 12,600,602
Total $42,393,091
Building Depreciation
Per Title 2 CFR Part 200 guidelines, this Cost Allocation Plan distributes an allowable amount of depreciation expense to departments operating in buildings owned by the General Fund. The City’s FY 2021-22 fixed asset schedule serves as the basis for establishing the amount of expense allocated. In general, costs are allocated to departments and programs housed in each building.
Equipment Depreciation
Similar to the building depreciation allocation described above, this Cost Allocation Plan distributes an allowable amount of non-vehicle equipment depreciation expense to departments that use these assets. Allowable depreciation expense is allocated based on the amount of expense directly assignable to a City fund, department, or division for FY 2021-22. 133
Title 2 CFR Part 200 Cost Allocation Plan – City of Richmond 4 Prepared by NBS
City Manager (0001-131)
The City Manager’s Office implements City Council policy through effective day-to-day oversight of operating departments, and through the initiation, development, and implementation of programs that provide for the efficient, effective, and equitable delivery of services to all who live and work in the City of Richmond.
100% of the allocable Fiscal Year 2021-22 operating expenditures for this department are assigned to three different cost pools and allocated to each City fund, department, or division that benefit from the services provided by each cost pool. The cost pool(s) and allocation factors are:
o System-wide Support A — Costs are allocated based on total full-time equivalents per City fund, department, and/or division for FY 2021-22.
o System-wide Support B — Costs associated with supporting activities classified as “General Government” in nature per Title 2 CFR - part 200 guidelines and are therefore excluded from resulting cost allocations.
o System-wide Support C — Costs are allocated based on modified total direct cost by City fund, department, and/or division for Fiscal Year 2021-22.
City Clerk (0001-141)
The City Clerk’s Office supports the legislative and policy process es by providing timely and accurate information to the City Council, staff, and the public. The Office maintains records of all City Council proceedings, ordinances, resolutions, and provides a records management program to all City departments. It also prepares legal publication and notices, provides notice of public meetings, and is the local election office for City elections. The City Clerk’s Office oversees a Micrographics Division that preserves records of documents and legislative actions of the City Council, and ensures their accessibility to City staff and the public. 100% of the allocable Fiscal Year 2021-22 operating expenditures for this department are assigned to three different cost pools and allocated to each City fund, department , or division that benefit from the services provided by each cost pool. The cost pool(s) and allocation factors are:
o System-wide Support A — Costs are allocated based on modified total full-time equivalents by City fund, department, and/or division for Fiscal Year 2021-22. o System-wide Support B — Costs associated with supporting activities classified as “General Government” in nature per Title 2 CFR – part 200 guidelines and are therefore excluded from resulting cost allocations.
o System-wide support C — Costs are allocated based on modified total direct cost by City fund, department, and/or division for Fiscal Year 2021-22.
City Attorney (0001-151)
The City Attorney’s Office serves as the general counsel to the City by providing high-quality, timely, and cost effective legal guidance, support, and representation to City officials, departments, boards, commissions, and committees pertaining to their official duties and responsibilities. 134
Title 2 CFR Part 200 Cost Allocation Plan – City of Richmond 5 Prepared by NBS
100% of the allocable Fiscal Year 2021-22 operating expenditures for this department are assigned to three cost pools and allocated to each City fund, department, or division that benefit from the services provided by each cost pool. The cost pool(s) and allocation factors are:
o System-wide Support A — Costs are allocated based on modified total full-time equivalents by City fund, department, and/or division for Fiscal Year 2021-22. o System-wide Support B — Costs are allocated based on total City Council agendas by City fund, department, and/or division for Fiscal Year 2021-22. o System-wide support C — Costs are allocated based on modified total direct cost by City fund, department, and/or division for Fiscal Year 2021-22.
Finance Administration (0001-171)
The Finance Administration provides direction and oversight of Finance Department employees to provide fiscal support, oversight and control to the Mayor and Council, City Agencies and City Departments to ensure proper fiscal management, budgeting, and accounting; maintains financial, auditing and record keeping standards to ensure sound fiduciary practices . Key services include tax collections, specifically business licensing; purchasing; budget development and monitoring; capital planning; financial forecasting; treasury; payroll; accounts payable; and financial reporting .
In addition, Finance Administration reviews the fiscal impact of all City staff reports; provides project management of City-wide and Department-wide projects; oversees special audits; provides fiscal analysis of various proposals.
100% of the allocable Fiscal Year 2021-22 operating expenditures for this department are assigned to three cost pools and allocated to each City fund, department, or division that benefit from the services provided by each cost pool. The cost pool(s) and allocation factors are :
o Citywide Financial Service — Costs associated with this activity are allocated based on modified total direct cost per City fund, department, and/or division for FY 2021-22. o Accounts Receivable — Costs associated with this activity are allocated based on total accounts receivable transactions per City fund, department, and/or division for FY 2021-
22. o Purchasing – Costs are allocated based on the number of purchase order invoices per City fund, department, and/or division for FY 2021-22.
Accounting (0001-172)
The General Accounting Division maintains financial and accounting records for the City, Successor Agency, J oint Powers Financing Authority, Port, Municipal Sewer District and Marina Enterprise Funds. This Division provides financial guidance and direction to departments at large and ensures that City records are in compliance with Generally Accepted Accounting Principles (GAAP). This Division prepares accurate financial statements and various reports required by State, federal and local governments’ and assures that timely audits and financial reports are maintained.
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Title 2 CFR Part 200 Cost Allocation Plan – City of Richmond 6 Prepared by NBS
100% of the allocable Fiscal Year 2021-22 operating expenditures for this department are assigned to two cost pools and allocated to each City fund, department, or division that benefit from the services provided by each cost pool. The cost pool(s) and allocation factors are:
o System-wide Support A — Costs associated with this activity are allocated based on modified total direct cost per City fund, department, and/or division for FY 2021-22. o System-wide Support B — Costs are allocated based on total revenues received per City fund, department, and/or division FY 2021-22.
Budget/Operating (0001-173)
The Budget Division provides financial and operations analysis for all City operations; prepares and monitors the City’s and other related agency and enterprise operating budgets; prepares and monitors the five -year revenue and expenditure forecast; administers the City’s performance measurement and reporting program; and provides ad hoc reports and analysis.
100% of the allocable Fiscal Year 2021-22 operating expenditures for this division are assigned to a single cost pool and allocated based on modified total direct cost per City fu nd, department, and/or division for FY 2021-22.
Payroll (0001-174)
The Payroll Division ensures that City workers receive accurate pay and benefits without fail.
Payroll plays a key role in crucial government program s including fair labor and standards, child support deductions and payments, social security taxes and bene fits, unemployment insurance, and Medicare.
100% of the allocable Fiscal Year 2021-22 operating expenditures for this division are assigned to a single cost pool and allocated based on total full -time equivalents per City fund, department, and/or division for FY 2021-22.
Treasury/Cash Management (0001-175)
The Treasury Division is responsible for cash, debt and investment management for the City, Joint Powers Financing Authority, and the Successor Agency. The Division’s objective is to optimize resources and cash related services through cash monitoring and forecasting, investments, and banking services.
100% of the allocable Fiscal Year 2021-22 operating expenditures for this department are assigned to two cost pools and allocated to each City fund, department, or division that benefit from the services provided by each cost pool. The cost pool(s) and allocation factors are:
o Citywide Support Services — Costs are allocated based on the total revenues received per City fund, department, and/or division for FY 2021-22.
o Investment Management — Costs associated with activities classified as “Investment Management” in nature per Title 2 CFR – part 200 guidelines and are therefore excluded from resulting cost allocations.
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Title 2 CFR Part 200 Cost Allocation Plan – City of Richmond 7 Prepared by NBS
Accounts Payable (0001-176)
The primary purpose of the Accounts Payable Division is to ensure the timely and accurate payment of business transactions for the City of Richmond. The Accounts Payable Division is responsible for invoice processing, vendor payments and customer refunds, as well as State reporting of Diesel Fuel Taxes, Sales and Use Taxes, and 1099 reporting.
100% of the allocable Fiscal Year 2021-22 operating expenditures for this division are assigned to a single cost pool and allocated based on total accounts payable i nvoices per City fund, department, and/or division for FY 2021-22.
Rev Collection (0001-177)
The Revenue Collection Division collects, processes, records and reports City billings, accounts receivable and revenues in an accurate and timely manner and seeks new opportunities to enhance the City’s revenue base. The Division collects and records all revenues due to the City of Richmond.
100% of the allocable Fiscal Year 2021-22 operating expenditures for this division are assigned to a single cost pool and allocated based on total revenues received per City fund, department, and/or division for FY 2021-22.
Human Resources (0001-178)
The Human Resource Management Department’s mission is to support customers in accomplishing their missions by attracting and retaining a highly skilled and diversified workforce that is fairly compensated and rewarded for its effort in an equitable, safe, and responsible work environment. The Department’s mission is accomplished within existing resources, in an environment of change, with integrity, and in a manner, that is consistent with the City’s policies, Code of Ethics, merit system principles, and federal and state laws. The Department is responsible for recruitment and testing, classification and compensation, training, benefits, administration, and workforce relations.
100% of the allocable Fiscal Year 2021-22 operating expenditures for this department are assigned to two cost pools and allocated to each to each City fund, department, or division that benefit from the services provided by each cost pool. The cost pool(s) and allocation factors are :
o System-wide Support A — Costs are allocated based on the total full-time equivalents per City fund, department, and/or division for FY 2021-22.
o System-wide Support B — Costs are allocated based on the total salaries and benefits per City fund, department, and/or division for FY 2021-22.
Facility Maintenance and Administration (0001-232)
The Facility Maintenance Division provides quality and timely maintenance services to the public and other city departments to enhance the quality of life for citizens.
100% of the allocable Fiscal Year 2021-22 operating expenditures for this department are assigned to two cost pools and allocated to each City fund, department, or division that benefit from the services provided by each cost pool. The cost pool(s) and allocation factors are:
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Title 2 CFR Part 200 Cost Allocation Plan – City of Richmond 8 Prepared by NBS
o Citywide Facility Maintenance Services — Costs are allocated based on the total building square footage of City facilities for FY 2021-22.
o City Infrastructure Maintenance — Costs associated with “City Infrastructure Maintenance” are direct costs by nature and are therefore excluded from resulting cost allocations.
Equipment Services/Fleet Services (0001-235)
The Equipment Services/Fleet Services Division provides equipment and fleet services for all City- Owned vehicles and machinery.
100% of the allocable Fiscal Year 2021-22 operating expenditures for this division are assigned to a single cost pool and allocated based on full-time equivalents per City fund, department, and/or division for FY 2021-22.
Information Technology Administration (0001-261)
The Information Technology Department works to provide employees with state of the art technology resources. The use of innovative technologies available improves the City of Richmond’s customer support.
100% of the allocable Fiscal Year 2021-22 operating expenditures for this division are assigned to a single cost pool and allocated based on number of IT units per City fund, department, and/or division for FY 2021-22.
Telecommunications, GIS, ERP and Desktop (0001-262)
The Information Technology Department houses the Telecommunications, Geographic Information Systems (GIS) , E nterprise Resource Planning (ERP) and Desktop Divisions. The Telecommunications Division supports all telephone VoIP and other communications hardware and software needed for daily operational activities . The GIS Division is responsible for creating and maintaining maps and geographic information. The ERP Division supports the City’s financial system software and other applications needed for daily operational activities. The Desktop Division supports PC’s and desktop applications.
100% of the allocable Fiscal Year 2021-22 operating expenditures for this division are assigned to a single cost pool and allocated based on total full time equivalents per City fund, department, and/or division for FY 2021-22.
IT/Mailroom and Duplication (0001-263)
The Mailroom and Duplication Division of the Information Technology department is responsible for postage and mail room services and duplicating/copy center services.
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Title 2 CFR Part 200 Cost Allocation Plan – City of Richmond 9 Prepared by NBS
100% of the allocable Fiscal Year 2021-22 operating expenditures for this division are assigned to a single cost pool and allocated based on the IT/Mailroom and Duplication costs for FY 2021-22.
Non-Departmental (0001-907, 0001-908)
The Non -Departmental Department accounts for expenses that fund activities or programs resulting in citywide benefits but cannot be directly assigned to any particular department. 100% of the allocable Fiscal Year 2021-22 operating expenditures for this department are assigned to four cost pools and allocated to each City fund, department, or division that benefit from the services provided by each cost pool. The cost pool(s) and allocation factors are:
o Compensated Leave and Retiree Benefits — Costs are allocated based on salaries and benefits per City fund, department and/or division for FY 2021-22. o Citywide Support Services — Costs are allocated based on modified total direct cost per City fund, department, and/or division for FY 2021-22.
o Civic Center Rent Allocation — Costs are allocated based on Civic Center/Plaza full time equivalents per City General Fund department for FY 2021-22.
o Civic Center/Plaza Security Services — Costs are allocated based on Civic Center/Plaza full time equivalents per City fund, department, and/or division for FY 2021-22.
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Title 2 CFR Part 200 Cost Allocation Plan – City of Richmond 10 Prepared by NBS
NAVIGATING THE COST ALLOCATION PLAN
The schedules showing the complete Cost Allocation Plan are attached to this report, and are organized as follows:
• Table of Contents
• Allocation 2 — Allocation Inventory: Identifies each support service department, the costs allocated to each identified cost pool, and the factor chosen for allocating costs to budget units that benefit from the support services provided. NBS has identified and documented the source used to allocate costs.
• Allocation 3 — Total Allocation of Citywide Administrative & Support Services: Summarizes the total citywide overhead and indirect costs allocated to each Fund/Department/Division.
• Expenses Schedules — 1-Expenses through 20-Expenses: Detail the expenses of citywide overhead and indirect costs for each administrative or support service budget unit. NBS identifies in these worksheets total amounts to be allocated, and adjustments for non-allocable items.
• Cost Schedules — 1-Costs through 20-Costs: Provide the incoming cost detail for each administrative or support service budget unit.
• Allocation Detail Schedules — 1-Allocation through 20-Allocation – Allocation of Each Cost Pool:
Detail the allocation of each cost pool to budget units that benefit from the support services provided. Per Title 2 CFR – part 200 guidelines, NBS performs the allocations as a “two -step” process. A first pass of allocation calculations allows all support service departments to send costs to both themselves and to all benefiting departments. A final second pass of allocation calculations sends all resulting allocations to support service departments from the first pass to benefiting departments, based on the same approaches described in the Support Service Department Narratives section of this report.
• Summary Schedules — 1-Summary through 20-Summary: Provide the summary of allocated costs by function for each administrative or support service budget unit.
• Workspace C — Factor Data: Provides statistical information for each factor used to allocate costs to individual budget units.
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EXHIBIT A
Cost Allocation Plan Detail
Prepared by NBS for the City of Richmond
141
2020-2021
2018-2019
TITLE 2 CFR 200 Cost Allocation Plan for Fiscal Year 2023-24 Based on Fiscal Year 2021-22 Actual Expenditures
Prepared for the
City of Richmond
Regional Office
870 Market Street, Suite 1223
San Francisco, CA 94102
Toll free: 800.434.8349
Main Office
32605 Temecula Parkway, Suite 100
Temecula, CA 92592
Toll free: 800.676.7516
nbsgov.com
August 29, 2023
142
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TITLE 2 CFR 200 Cost Allocation Plan
Source Cost Data from Fiscal Year 2021-2022 Actual Expenditures SCHEDULES Page #
Allocation 2 ALLOCATION INVENTORY 5
Allocation 3 TOTAL ALLOCATION OF CITYWIDE ADMINISTRATIVE & SUPPORT SERVICES 7 Indirect Rates DERIVED RATES CHARGEABLE ON LABOR 23
BLDG- Building Use
1 - EXP Departmental Expense Detail 24
1 - COSTS Costs to be Allocated 25
1 - ALLOCATIONS 1.1 Allocation Detail: Building Use - Building Depreciation 26 1 - SUMMARY Allocation Summary 29
EQUIP- Equipment Use
2 - EXP Departmental Expense Detail 32
2 - COSTS Costs to be Allocated 33
2 - ALLOCATIONS 2.1 Equipment Use - Equipment Depreciation 34 2 - SUMMARY Allocation Summary 37
0001-131- City Manager's Office
3 - EXP Departmental Expense Detail 40
3 - COSTS Costs to be Allocated 42
3 - ALLOCATIONS 3.1 City Manager's Office - System-wide Support A 43 3 - ALLOCATIONS 3.2 City Manager's Office - System-wide Support B 46 3 - ALLOCATIONS 3.3 City Manager's Office - System-wide Support C 47 3 - SUMMARY Allocation Summary 50
0001-141- City Clerk
4 - EXP Departmental Expense Detail 53
4 - COSTS Costs to be Allocated 55
4 - ALLOCATIONS 4.1 City Clerk - System-wide Support A 56 4 - ALLOCATIONS 4.2 City Clerk - System-wide Support B 59 4 - ALLOCATIONS 4.3 City Clerk - System-wide Support C 60 4 - SUMMARY Allocation Summary 63
0001-151- City Attorney
5 - EXP Departmental Expense Detail 66
5 - COSTS Costs to be Allocated 68
5 - ALLOCATIONS 5.1 City Attorney - System-wide Support A 69 5 - ALLOCATIONS 5.2 City Attorney - System-wide Support B 72 5 - ALLOCATIONS 5.3 City Attorney - System-wide Support C 75 5 - SUMMARY Allocation Summary 78
0001-171- Finance Administration
6 - EXP Departmental Expense Detail 81
6 - COSTS Costs to be Allocated 83
6 - ALLOCATIONS 6.1 Finance Administration - Citywide Financial Services 84 6 - SUMMARY Allocation Summary 87
TABLE OF CONTENTS
Prepared by NBS for the City of Richmond
Fiscal Year 2023-24
Contents
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TITLE 2 CFR 200 Cost Allocation Plan
Source Cost Data from Fiscal Year 2021-2022 Actual Expenditures SCHEDULES Page #
TABLE OF CONTENTS
0001-172- Accounting
7 - EXP Departmental Expense Detail 90
7 - COSTS Costs to be Allocated 91
7 - ALLOCATIONS 7.1 Accounting - System-wide Support A 92 7 - ALLOCATIONS 7.2 Accounting - System-wide Support B 95 7 - SUMMARY Allocation Summary 98
0001-173- Budget/Operating
8 - EXP Departmental Expense Detail 101
8 - COSTS Costs to be Allocated 102
8 - ALLOCATIONS 8.1 Budget/Operating - Citywide Budget Services 103 8 - SUMMARY Allocation Summary 106
0001-174- Payroll
9 - EXP Departmental Expense Detail 109
9 - COSTS Costs to be Allocated 110
9 - ALLOCATIONS 9.1 Payroll - Citywide Payroll Services 111 9 - SUMMARY Allocation Summary 114
0001-175- Treasury/Cash Management
10 - EXP Departmental Expense Detail 117
10 - COSTS Costs to be Allocated 118
10 - ALLOCATIONS 10.1 Treasury/Cash Management - Citywide Support Services 119 10 - ALLOCATIONS 10.2 Treasury/Cash Management - Investment Management 122 10 - SUMMARY Allocation Summary 123
0001-176- Accounts Payable
11 - EXP Departmental Expense Detail 126
11 - COSTS Costs to be Allocated 127
11 - ALLOCATIONS 11.1 Accounts Payable - Citywide Accounts Payable Services 128 11 - SUMMARY Allocation Summary 131
0001-177- Rev Collection
12 - EXP Departmental Expense Detail 134
12 - COSTS Costs to be Allocated 136
12 - ALLOCATIONS 12.1 Rev Collection - Citywide Revenue Collection Services 137 12 - SUMMARY Allocation Summary 140
0001-178- Purchasing
13 - EXP Departmental Expense Detail 143
13 - COSTS Costs to be Allocated 144
13 - ALLOCATIONS 13.1 Purchasing - Citywide Purchasing Services 145 13 - SUMMARY Allocation Summary 148
Prepared by NBS for the City of Richmond
Fiscal Year 2023-24
Contents
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Source Cost Data from Fiscal Year 2021-2022 Actual Expenditures SCHEDULES Page #
TABLE OF CONTENTS
0001-181- Human Resources
14 - EXP Departmental Expense Detail 151
14 - COSTS Costs to be Allocated 153
14 - ALLOCATIONS 14.1 Human Resources - System-wide Support A 154 14 - ALLOCATIONS 14.2 Human Resources - System-wide Support B 157 14 - SUMMARY Allocation Summary 160
0001-232- Facility Maintenance and Administration
15 - EXP Departmental Expense Detail 163
15 - COSTS Costs to be Allocated 167
15 - ALLOCATIONS 15.1 Facility Maintenance and Administration - Citywide Facility Maintenance Services 168 15 - ALLOCATIONS 15.2 Facility Maintenance and Administration - City Infrastructure Maintenance 171 15 - SUMMARY Allocation Summary 172
0001-235- Equipment Services/Fleet Services
16 - EXP Departmental Expense Detail 175
16 - COSTS Costs to be Allocated 177
16 - ALLOCATIONS 16.1 Equipment Services/Fleet Services - Citywide Fleet Services 178 16 - SUMMARY Allocation Summary 181
0001-261- Information Technology Administration
17 - EXP Departmental Expense Detail 184
17 - COSTS Costs to be Allocated 185
17 - ALLOCATIONS 17.1 Information Technology Administration - IT Administration 186 17 - SUMMARY Allocation Summary 189
0001-262- Telecommunications
18 - EXP Departmental Expense Detail 192
18 - COSTS Costs to be Allocated 194
18 - ALLOCATIONS 18.1 Telecommunications - Citywide Telecomms Support 195 18 - SUMMARY Allocation Summary 198
0001-263- IT/Mailroom and Duplication, GIS, ERP and Desktop 19 - EXP Departmental Expense Detail 201
19 - COSTS Costs to be Allocated 202
19 - ALLOCATIONS 19.1 IT/Mailroom and Duplication, GIS, ERP and Desktop - Citywide Mailroom/Dupl. 203 19 - SUMMARY Allocation Summary 206
0001-907, 908- Non-Departmental
20 - EXP Departmental Expense Detail 209
20 - COSTS Costs to be Allocated 211
20 - ALLOCATIONS 20.1 Non-Departmental - Compensated Leave & Retiree Benefits 212 20 - ALLOCATIONS 20.2 Non-Departmental - Citywide Support Services 215 20 - ALLOCATIONS 20.3 Non-Departmental - Civic Center Rent Allocation 218 20 - ALLOCATIONS 20.4 Non-Departmental - Civic Center/Plaza Security Services 221 20 - SUMMARY Allocation Summary 224
WORKSPACES
Series Purpose
C Central Summary of Allocation Factor Data 227
Prepared by NBS for the City of Richmond
Fiscal Year 2023-24
Contents
145
City of Richmond
TITLE 2 CFR 200 Cost Allocation Plan
Source Cost Data from Fiscal Year 2021-2022 Actual Expenditures Total
Allocable Budget Unit Allocable Cost Pool Expense ¹ Allocation Basis BLDG Building Use 1.1 Building Depreciation 991,129$ FY 21-22 Building Depreciation per Fund/Department Subtotal Building Use 991,129$
EQUIP Equipment Use 2.1 Equipment Depreciation 634,501 FY 21-22 Equipment Depreciation per Fund/Department Subtotal Equipment Use 634,501$
0001-131 City Manager's Office 3.1 System-wide Support A 312,127 FY 21-22 Total FTEs per Fund/Department 0001-131 City Manager's Office 3.2 System-wide Support B 312,127 Not Allocated - General Governmental Expense 0001-131 City Manager's Office 3.3 System-wide Support C 312,127 FY 21-22 Modified Total Direct Cost per Fund/Department Subtotal City Manager's Office 936,380$
0001-141 City Clerk 4.1 System-wide Support A 254,560 FY 21-22 Total FTEs per Fund/Department 0001-141 City Clerk 4.2 System-wide Support B 378,380 Not Allocated - General Governmental Expense 0001-141 City Clerk 4.3 System-wide Support C 254,560 FY 21-22 Modified Total Direct Cost per Fund/Department Subtotal City Clerk 887,500$
0001-151 City Attorney 5.1 System-wide Support A 722,303 FY 21-22 Total FTEs per Fund/Department 0001-151 City Attorney 5.2 System-wide Support B 722,303 FY 21-22 Total Council Agendas 0001-151 City Attorney 5.3 System-wide Support C 722,303 FY 21-22 Modified Total Direct Cost per Fund/Department Subtotal City Attorney 2,166,910$
0001-171 Finance Administration 6.1 Citywide Financial Services 852,298 FY 21-22 Modified Total Direct Cost per Fund/Department Subtotal Finance Administration 852,298$
0001-172 Accounting 7.1 System-wide Support A 1,053,073 FY 21-22 Modified Total Direct Cost per Fund/Department 0001-172 Accounting 7.2 System-wide Support B 351,024 FY 21-22 Total Revenues Received per Fund/Department Subtotal Accounting 1,404,097$
0001-173 Budget/Operating 8.1 Citywide Budget Services 436,816 FY 21-22 Modified Total Direct Cost per Fund/Department Subtotal Budget/Operating 436,816$
0001-174 Payroll 9.1 Citywide Payroll Services 374,205 FY 21-22 Total FTEs per Fund/Department Subtotal Payroll 374,205$
0001-175 Treasury/Cash Management 10.1 Citywide Support Services 753,579 FY 21-22 Total Revenues Received per Fund/Department 0001-175 Treasury/Cash Management 10.2 Investment Management 39,662 Not Allocated Subtotal Treasury/Cash Management 793,241$
0001-176 Accounts Payable 11.1 Citywide Accounts Payable Services 104,790 FY 21-22 Total Accounts Payable Invoices per Fund/Department Subtotal Accounts Payable 104,790$
0001-177 Rev Collection 12.1 Citywide Revenue Collection Services 908,759 FY 21-22 Total Revenues Received per Fund/Department Subtotal Rev Collection 908,759$
0001-178 Purchasing 13.1 Citywide Purchasing Services 394,386 FY 21-22 Total PO's per Fund/Department Subtotal Purchasing 394,386$
ALLOCATION INVENTORY
Prepared by NBS for the City of Richmond
Fiscal Year 2023-24
Allocation 2
146
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TITLE 2 CFR 200 Cost Allocation Plan
Source Cost Data from Fiscal Year 2021-2022 Actual Expenditures Total
Allocable Budget Unit Allocable Cost Pool Expense ¹ Allocation Basis
ALLOCATION INVENTORY
0001-181 Human Resources 14.1 System-wide Support A 1,029,201 FY 21-22 Total FTEs per Fund/Department 0001-181 Human Resources 14.2 System-wide Support B 1,029,201 FY 21-22 Total Salaries and Benefits per Fund/Department Subtotal Human Resources 2,058,402$
0001-232 Facility Maintenance and Administration 15.1 Citywide Facility Maintenance Services 3,952,985 FY 21-22 Total Building Square Footage 0001-232 Facility Maintenance and Administration 15.2 City Infrastructure Maintenance 5,252,647 Not Allocated Subtotal Facility Maintenance and Administration 9,205,631$ 0001-235 Equipment Services/Fleet Services 16.1 Citywide Fleet Services 3,438,354 FY 21-22 Total FTEs per Fund/Department Subtotal Equipment Services/Fleet Services 3,438,354$
0001-261 Information Technology Administration 17.1 IT Administration 2,044,558 FY 21-22 Number of IT Units per Fund/Department Subtotal Information Technology Administration 2,044,558$ 0001-262 Telecommunications 18.1 Citywide Telecomms Support 2,009,322 FY 21-22 Total FTEs per Fund/Department Subtotal Telecommunications 2,009,322$
0001-263 IT/Mailroom and Duplication, GIS, ERP and Desktop19.1 Citywide Mailroom/Dupl. 151,210 FY 21-22 IT/Mailrm & Dup Costs Subtotal IT/Mailroom and Duplication, GIS, ERP and Desktop 151,210$ 0001-907, 908 Non-Departmental 20.1 Compensated Leave & Retiree Benefits 7,272,550 FY 21-22 Salaries and Benefits per Fund/Dept (General Fund Only) 0001-907, 908 Non-Departmental 20.2 Citywide Support Services 1,887,081 FY 21-22 Modified Total Direct Cost per Fund/Department 0001-907, 908 Non-Departmental 20.3 Civic Center Rent Allocation 3,135,357 FY 21-22 Civic Center/Plaza FTE per Fund/Department, GF Only 0001-907, 908 Non-Departmental 20.4 Civic Center/Plaza Security Services 305,615 FY 21-22 Civic Center/Plaza FTE per Fund/Department, All Funds Subtotal Non-Departmental 12,600,602$
Grand Total 42,393,091$
Prepared by NBS for the City of Richmond
Fiscal Year 2023-24
Allocation 2
147
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TITLE 2 CFR 200 Cost Allocation Plan
Source Cost Data from Fiscal Year 2021-2022 Actual Expenditures
FUND/ DEPT
ACCOUNT
NUMBER NAME
0001-101-
OFFICE OF
THE MAYOR
0001-105-
COUNCIL/CITY
COUNCIL DIV
0001-121-
POLICE
COMMISSION
DIV
0001-132- CM-
SPCIAL
PROJS/ENVIR
ONMENTAL
0001-163- GF-
PLN/CODE
ENFORCEMEN
T (DIV)
0001-191- GF-
POLICE
ADMIN DIV
0001-192- GF-
POLICE-
PATROL/CIB
0001-193- GF-
POLICE/CRIME
PREVENTION
0001-194- GF-
POLICE-COPS
GRANT
BLDG Building Use -$ -$ -$ -$ -$ 153,424$ -$ -$ -$ EQUIP Equipment Use ² - 2,628 - - - 169,868 - - - 0001-131 City Manager's Office 2,708 6,773 558 0 5,473 169,782 10 960 737 0001-141 City Clerk 2,094 5,238 432 0 4,232 131,299 8 742 570 0001-151 City Attorney 166,018 13,779 1,136 0 11,133 389,135 21 1,952 1,499 0001-171 Finance Administration 2,576 2,286 288 0 6,714 247,410 31 1,493 2,214 0001-172 Accounting 2,545 2,583 289 0 6,567 280,304 31 2,288 2,166 0001-173 Budget/Operating 1,106 981 124 0 2,883 106,229 13 641 951 0001-174 Payroll 2,170 7,054 543 - 3,798 102,555 - 543 - 0001-175 Treasury/Cash Management 56 766 17 - - 84,500 - 1,824 - 0001-176 Accounts Payable 147 696 16 - 1,083 9,424 - 337 - 0001-177 Rev Collection 79 1,087 25 - - 119,945 - 2,590 - 0001-178 Purchasing 684 2,736 - - 1,368 40,701 - 342 - 0001-181 Human Resources 10,914 23,049 2,001 0 22,155 639,204 - 3,049 3,698 0001-232 Facility Maintenance and Administration - 67,073 5,981 - - 677,681 - - - 0001-235 Equipment Services/Fleet Services 19,465 63,262 4,866 - 34,064 919,732 - 4,866 - 0001-261 Information Technology Administration 10,283 41,130 - - 34,961 421,587 176,861 10,283 - 0001-262 Telecommunications 9,642 31,336 2,410 - 16,873 455,577 - 2,410 - 0001-263 IT/Mailroom and Duplication, GIS, ERP and Desktop 1,489 285 - - - - - - - 0001-907, 908 Non-Departmental 94,951 210,065 4,497 0 97,197 3,020,981 48 13,882 29,957 Allocated Costs 326,927$ 482,810$ 23,183$ 0$ 248,500$ 8,139,336$ 177,024$ 48,203$ 41,792$ Notes
Costs associated with General Government activities, investment management, and facilities maintenance direct services are not allocated.
Prepared by NBS for the City of Richmond
Fiscal Year 2023-24
Allocation 3
148
City of Richmond
TITLE 2 CFR 200 Cost Allocation Plan
Source Cost Data from Fiscal Year 2021-2022 Actual Expenditures
FUND/ DEPT
ACCOUNT
NUMBER NAME
BLDG Building Use
EQUIP Equipment Use ²
0001-131 City Manager's Office
0001-141 City Clerk
0001-151 City Attorney
0001-171 Finance Administration
0001-172 Accounting
0001-173 Budget/Operating
0001-174 Payroll
0001-175 Treasury/Cash Management
0001-176 Accounts Payable
0001-177 Rev Collection
0001-178 Purchasing
0001-181 Human Resources
0001-232 Facility Maintenance and Administration
0001-235 Equipment Services/Fleet Services
0001-261 Information Technology Administration
0001-262 Telecommunications
0001-263 IT/Mailroom and Duplication, GIS, ERP and Desktop 0001-907, 908 Non-Departmental
Allocated Costs
Notes
Costs associated with General Government activities, investment management, and facilities maintenance direct services are not allocated. 0001-196- GF-
POLICE/REGU
LATORY
0001-197-
CAD
DISPATCH
SYST/COMM
POL DIV
0001-199- GF-
PARKING
ENFORCEMEN
T DIV
0001-201- GF-
FIRE/ADMIN
DIV
0001-202- GF-
FIRE/SUPRES
SN DIV
0001-203- GF-
FIRE
PREVENTION
DIV
0001-204- GF-
FIRE/
SUPPORT DIV
0001-205- GF-
FIRE/TRAININ
G DIV
0001-206- GF-
FIRE/OF. OF
EMS DIV
-$ -$ -$ 52,644$ -$ -$ -$ -$ -$ - - - 74,402 - - - - - 1,320 17,447 772 2,747 82,322 6,573 314 1,075 1,151 1,021 13,493 597 2,125 63,662 5,083 243 831 890 2,684 35,492 1,570 12,884 167,450 13,371 639 2,186 2,342 2,575 16,288 929 2,695 133,351 10,019 944 1,839 679 2,520 15,930 908 2,651 130,421 10,050 2,013 1,849 674 1,106 6,994 399 1,157 57,256 4,302 405 790 292 543 14,108 543 2,170 44,495 3,798 - 543 1,085 4 - - 33 - 554 2,402 112 20 38 283 - 60 - 370 1,105 22 5 6 - - 46 - 786 3,410 159 29 - 1,026 - 684 - 1,368 6,156 - - 5,573 70,064 3,322 10,544 336,309 25,258 - 4,552 4,239 - - - 44,875 414,420 - - - - 4,866 126,524 4,866 19,465 399,037 34,064 - 4,866 9,733 6,170 - 8,226 47,300 - - 32,904 6,170 - 2,410 62,672 2,410 9,642 197,658 16,873 - 2,410 4,821 - - - - - 10,746 - - - 33,665 259,926 28,439 92,483 1,774,118 218,882 1,460 25,199 10,853 64,501$ 640,248$ 52,981$ 378,607$ 3,800,498$ 362,098$ 51,997$ 52,602$ 36,813$ Prepared by NBS for the City of Richmond
Fiscal Year 2023-24
Allocation 3
149
City of Richmond
TITLE 2 CFR 200 Cost Allocation Plan
Source Cost Data from Fiscal Year 2021-2022 Actual Expenditures
FUND/ DEPT
ACCOUNT
NUMBER NAME
BLDG Building Use
EQUIP Equipment Use ²
0001-131 City Manager's Office
0001-141 City Clerk
0001-151 City Attorney
0001-171 Finance Administration
0001-172 Accounting
0001-173 Budget/Operating
0001-174 Payroll
0001-175 Treasury/Cash Management
0001-176 Accounts Payable
0001-177 Rev Collection
0001-178 Purchasing
0001-181 Human Resources
0001-232 Facility Maintenance and Administration
0001-235 Equipment Services/Fleet Services
0001-261 Information Technology Administration
0001-262 Telecommunications
0001-263 IT/Mailroom and Duplication, GIS, ERP and Desktop 0001-907, 908 Non-Departmental
Allocated Costs
Notes
Costs associated with General Government activities, investment management, and facilities maintenance direct services are not allocated. 0001-211- OF.
OF NB-HOOD
SFTY ADMIN
DIV
0001-212-
OFF OF N-
HOOD
SFTY/GRANT
ADM
0001-231- GF-
PW ADMIN-DIV
0001-233- GF-
PRKS&LNDSK
P/PRKS (S-
DIV)
0001-234- IT
GIS
0001-237- GF-
I&M/ABATEME
NT SVCS (DIV)
0001-238- GF-
I&M/CODE
ENFORCEMEN
T (DIV)
0001-239- GF-
I&M/PROP/ASS
ETS MNGT
(DIV)
0001-241- GF-
LIB&CL SVC/L-
ADM DIV
-$ -$ 72,806$ 25,923$ -$ -$ -$ -$ 38,930$ - - 157,665 - - - - - - 9,973 19 4,548 22,198 19,316 12,798 462 1 25,844 7,713 15 3,517 17,168 14,939 9,898 358 1 19,988 20,289 38 138,146 45,158 39,295 26,036 941 2 52,577 6,342 57 5,326 20,835 14,957 9,270 - 3 15,118 6,415 107 5,408 32,450 16,266 10,161 - 5 15,197 2,723 24 2,287 8,946 6,422 3,980 - 1 6,491 9,224 - 3,256 17,906 16,821 11,395 543 - 24,418 469 113 439 26,614 3,610 2,413 - 4 906 375 71 1,197 6,094 1,719 745 - 71 696 666 160 623 37,777 5,124 3,425 - 6 1,286 684 - 5,814 18,812 2,736 2,736 - - 2,736 36,943 - 17,716 78,896 73,515 47,132 1,436 - 94,663 - - 40,893 77,310 68,355 - - - 320,158 82,727 - 29,198 160,588 150,855 102,192 4,866 - 218,984 24,678 - 75,680 24,678 - - - - 8,226 40,978 - 14,463 79,545 74,724 50,620 2,410 - 108,471 - - - - - 31,269 - - 150 328,689 88 154,341 258,185 648,732 136,071 - 5 845,034 578,890$ 691$ 733,325$ 959,084$ 1,157,389$ 460,144$ 11,017$ 99$ 1,799,875$ Prepared by NBS for the City of Richmond
Fiscal Year 2023-24
Allocation 3
150
City of Richmond
TITLE 2 CFR 200 Cost Allocation Plan
Source Cost Data from Fiscal Year 2021-2022 Actual Expenditures
FUND/ DEPT
ACCOUNT
NUMBER NAME
BLDG Building Use
EQUIP Equipment Use ²
0001-131 City Manager's Office
0001-141 City Clerk
0001-151 City Attorney
0001-171 Finance Administration
0001-172 Accounting
0001-173 Budget/Operating
0001-174 Payroll
0001-175 Treasury/Cash Management
0001-176 Accounts Payable
0001-177 Rev Collection
0001-178 Purchasing
0001-181 Human Resources
0001-232 Facility Maintenance and Administration
0001-235 Equipment Services/Fleet Services
0001-261 Information Technology Administration
0001-262 Telecommunications
0001-263 IT/Mailroom and Duplication, GIS, ERP and Desktop 0001-907, 908 Non-Departmental
Allocated Costs
Notes
Costs associated with General Government activities, investment management, and facilities maintenance direct services are not allocated. 0001-242- GF-
LS/REF
SVCS(S-DIV)
0001-243- GF-
LIB&CL
SVCS/LEAP
DIV
0001-244- GF-
LIB&CL SVC/P-
ART DIV
0001-251- GF-
RECREATION
ADM DIV
0001-253-
CM&NB/BOOK
ER T CTR (S-
DIV)
0001-255- GF-
CM
TRANSPORTA
TN
OPERATIONS
0001-254- GF-
REC/SPCL
EVENTS (S-
DIV)
0001-256-
RECREATION
SVCS/AQUATI
CS
0001-257-
RECREATIO
N
SVCS/CONV
ENTION CTR
-$ -$ -$ 271,077$ 34,023$ -$ -$ 107,310$ -$ - - - 8,631 - - - - - 687 4,667 - 10,596 27,431 1,319 4,728 22,247 2,523 531 3,609 - 8,195 21,217 1,020 3,657 17,207 1,951 1,397 9,494 - 96,947 55,809 2,683 9,618 45,262 5,133 2,063 4,294 - 8,212 5,996 1,184 3,088 1,537 2,022 3,973 4,212 - 8,636 6,400 1,158 3,276 1,587 2,046 886 1,844 - 3,526 2,575 508 1,326 660 868 - 3,798 - 9,224 29,844 1,085 4,341 25,503 2,170 4,310 27 - 1,334 1,180 - 563 186 151 4,244 98 - 1,007 1,159 185 299 267 49 6,117 39 - 1,893 1,675 - 799 264 215 14,023 684 - 2,736 2,736 1,026 2,052 1,368 - - 18,396 - 40,505 88,683 4,489 17,616 70,557 9,775 - 26,163 186,268 275,369 360,958 - 135,582 64,083 341,776 - 34,064 - 82,727 267,647 9,733 38,930 228,716 19,465 76,091 106,939 - 236,500 - - - - - - 16,873 - 40,978 132,575 4,821 19,284 113,292 9,642 1,584 - - 9,083 696 2,152 127 180 - 3,191 160,793 - 128,111 78,703 13,429 48,715 24,206 32,035 119,097$ 395,994$ 186,268$ 1,245,286$ 1,119,306$ 44,793$ 294,000$ 724,431$ 429,821$ Prepared by NBS for the City of Richmond
Fiscal Year 2023-24
Allocation 3
151
City of Richmond
TITLE 2 CFR 200 Cost Allocation Plan
Source Cost Data from Fiscal Year 2021-2022 Actual Expenditures
FUND/ DEPT
ACCOUNT
NUMBER NAME
BLDG Building Use
EQUIP Equipment Use ²
0001-131 City Manager's Office
0001-141 City Clerk
0001-151 City Attorney
0001-171 Finance Administration
0001-172 Accounting
0001-173 Budget/Operating
0001-174 Payroll
0001-175 Treasury/Cash Management
0001-176 Accounts Payable
0001-177 Rev Collection
0001-178 Purchasing
0001-181 Human Resources
0001-232 Facility Maintenance and Administration
0001-235 Equipment Services/Fleet Services
0001-261 Information Technology Administration
0001-262 Telecommunications
0001-263 IT/Mailroom and Duplication, GIS, ERP and Desktop 0001-907, 908 Non-Departmental
Allocated Costs
Notes
Costs associated with General Government activities, investment management, and facilities maintenance direct services are not allocated. 0001-259-
RECREATIO
N
SVCS/PLUN
GE
0001-260-
RECREATI
ON
SVCS/CITIE
S OF SRVC
0001-291-
GF-
ADMINIST
RATIVE
SERVICES
0001-292-
GF-STREET
SWEEPING
0001-361-
GF ECON
DEV/SP
PRJ-
ENVIRONM
NTL
0001-362-
GF ECON
DEV/SP
PRJ-
ENVIRONM
NTL
0001-364-
GF-ECON
DEV/PUBLI
C ART DIV
0001-369-
GF-ECON
DEV/REAL
ESTATE
(DIV)
0001-371-
INTERNAL
SERVICES-
ADMIN
0001-910- GF-
NON-
DEPT/CITY
FESTIVAL
1001-
SECURED
PENSION
OVERRIDE
118,576$ 221$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 8,655 21,464 - - - - - - - - - 470 1,358 462 - 2,951 1,996 1,413 1,290 2,066 22 - 363 1,051 358 - 2,283 1,543 1,092 997 1,598 17 - 955 2,763 941 - 64,372 4,060 2,873 2,624 4,202 45 - 1,410 1,302 - - 1,920 1,827 2,853 2,485 2,037 67 - 1,431 1,508 - - 1,877 1,787 2,791 2,430 1,992 104 - 606 559 - - 824 784 1,225 1,067 875 29 - - 1,085 543 - 2,713 1,628 543 543 1,628 - - 113 516 - - - - - - - 85 - 174 207 - - 316 381 212 256 92 11 - 161 733 - - - - - - - 121 - 1,368 7,183 - - 2,052 2,736 7,525 2,394 1,026 684 - 2,826 4,675 1,436 - 9,228 6,303 2,963 4,967 8,355 - - - - - - - - - - - - - - 9,733 4,866 - 24,332 14,599 4,866 4,866 14,599 - - - - - - 8,226 22,622 4,113 4,113 - - - - 4,821 2,410 - 12,052 7,231 2,410 2,410 7,231 - - 541 361 - - 946 8,634 - - 598 - - 22,459 14,945 - - 17,643 57,548 15,367 29,176 32,178 104 - 160,107$ 74,485$ 11,017$ -$ 151,734$ 133,678$ 50,246$ 59,619$ 78,477$ 1,289$ -$ Prepared by NBS for the City of Richmond
Fiscal Year 2023-24
Allocation 3
152
City of Richmond
TITLE 2 CFR 200 Cost Allocation Plan
Source Cost Data from Fiscal Year 2021-2022 Actual Expenditures
FUND/ DEPT
ACCOUNT
NUMBER NAME
BLDG Building Use
EQUIP Equipment Use ²
0001-131 City Manager's Office
0001-141 City Clerk
0001-151 City Attorney
0001-171 Finance Administration
0001-172 Accounting
0001-173 Budget/Operating
0001-174 Payroll
0001-175 Treasury/Cash Management
0001-176 Accounts Payable
0001-177 Rev Collection
0001-178 Purchasing
0001-181 Human Resources
0001-232 Facility Maintenance and Administration
0001-235 Equipment Services/Fleet Services
0001-261 Information Technology Administration
0001-262 Telecommunications
0001-263 IT/Mailroom and Duplication, GIS, ERP and Desktop 0001-907, 908 Non-Departmental
Allocated Costs
Notes
Costs associated with General Government activities, investment management, and facilities maintenance direct services are not allocated. 1002-
STATE GAS
TAX
1003-
TRANSPOR
TATION
OPERATIO
NS
1004-
ASSET
SEIZURE
FUND
1005-
LIBRARY
FUND
1006-
OUTSIDE
FUNDED
SVCS -
GRANTS
1007-
EMERGENC
Y MED
SERV
1009-
VEOLIA
MITIGATIO
N
1010-
N.RICHMOND
WASTE
1012-
HILLTOP
LANDSCAPE
MAINT DIST
1013- FIRE
DEPT
HAZMAT
GRANT
1015-
MARINA
BAY
LNDSCP&LI
GHTDIST
FD
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ - - - - - - - - - - - 3,744 2,748 - 222 3,355 181 - 163 7,530 6 5,320 2,895 2,126 - 172 2,594 140 - 126 5,824 5 4,114 7,615 5,591 - 451 6,823 368 - 332 15,318 13 10,822 11,245 2,699 - 667 10,075 544 - 490 4,559 19 4,866 15,078 2,639 17 1,386 14,114 1,247 - 492 5,711 74 7,834 4,828 1,159 - 286 4,326 233 - 210 1,957 8 2,089 - 2,170 - - - - - - 7,054 - 4,341 8,993 - 38 1,618 9,391 1,577 - 28 2,762 124 6,779 1,186 577 5 658 1,578 283 - 103 930 27 1,415 12,766 - 54 2,296 13,330 2,238 - 39 3,921 176 9,622 2,394 1,026 - 1,026 9,919 2,052 - 342 2,052 - 2,052 - 10,179 - 338 - - - - 26,400 - 18,912 - 14,355 - - - - - - - - - - 19,465 - - - - - - 63,262 - 38,930 - 14,396 - - - - - - 6,170 - 4,113 - 9,642 - - - - - - 31,336 - 19,284 - 204 - 22,890 - - - 1,122 - - - 17,392 4,174 - 1,031 15,582 841 - 758 7,050 29 7,526 88,136$ 93,149$ 115$ 33,041$ 91,088$ 9,704$ -$ 4,206$ 191,836$ 480$ 148,019$ Prepared by NBS for the City of Richmond
Fiscal Year 2023-24
Allocation 3
153
City of Richmond
TITLE 2 CFR 200 Cost Allocation Plan
Source Cost Data from Fiscal Year 2021-2022 Actual Expenditures
FUND/ DEPT
ACCOUNT
NUMBER NAME
BLDG Building Use
EQUIP Equipment Use ²
0001-131 City Manager's Office
0001-141 City Clerk
0001-151 City Attorney
0001-171 Finance Administration
0001-172 Accounting
0001-173 Budget/Operating
0001-174 Payroll
0001-175 Treasury/Cash Management
0001-176 Accounts Payable
0001-177 Rev Collection
0001-178 Purchasing
0001-181 Human Resources
0001-232 Facility Maintenance and Administration
0001-235 Equipment Services/Fleet Services
0001-261 Information Technology Administration
0001-262 Telecommunications
0001-263 IT/Mailroom and Duplication, GIS, ERP and Desktop 0001-907, 908 Non-Departmental
Allocated Costs
Notes
Costs associated with General Government activities, investment management, and facilities maintenance direct services are not allocated. 1017-
CHEVRON
MODERNIZ
ATN PROJ
& CIA
1018- RENT
CONTROL
1019- SBI
RMRA CAP
IMPROVEMEN
T
1050- CR-
PLANNING &
BUILDING
1053- CODE
ENFORCEME
NT-CR
1054-
ENGINEERING
GRANTS
1055-
ENCROACH
MENTS
SVCS
1200- COR
HOUSING
ADMINISTRATI
ON 1201- CDBG
1202- HOME
PROGRAM
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ - - - - - - - - - - 7,471 10,071 936 22,146 - 292 4,479 1,753 565 - 5,776 7,788 724 17,126 - 226 3,464 1,356 437 - 15,193 22,918 1,904 45,048 - 594 9,113 3,566 1,148 - 22,437 9,412 2,812 31,789 - 877 2,342 1,097 1,696 - 23,611 10,208 2,751 41,426 - 41,245 2,290 1,264 2,618 - 9,634 4,041 1,208 13,649 - 377 1,006 471 728 - - 8,139 - 13,565 - - 4,341 1,628 - - 3,674 2,211 - 22,787 - 89,037 - 421 2,116 - 729 979 337 4,385 - 647 196 305 92 - 5,216 3,139 - 32,345 - 126,384 - 598 3,003 - 24,626 5,130 3,078 26,678 - 4,446 - 2,052 1,368 342 - 38,249 - 69,467 - - 16,227 5,161 83 - - - - 66,612 - 77,720 - - - - - 72,995 - 121,658 - - 38,930 14,599 - - - 43,187 - 135,730 - - 40,308 10,283 - - - 36,157 - 60,261 - - 19,284 7,231 - - 4,545 9,499 - 10,135 - - - - - - 34,701 28,774 4,350 72,861 - 1,356 3,622 4,541 2,623 - 157,613$ 312,897$ 18,101$ 807,670$ -$ 343,201$ 145,603$ 56,326$ 16,477$ 342$ Prepared by NBS for the City of Richmond
Fiscal Year 2023-24
Allocation 3
154
City of Richmond
TITLE 2 CFR 200 Cost Allocation Plan
Source Cost Data from Fiscal Year 2021-2022 Actual Expenditures
FUND/ DEPT
ACCOUNT
NUMBER NAME
BLDG Building Use
EQUIP Equipment Use ²
0001-131 City Manager's Office
0001-141 City Clerk
0001-151 City Attorney
0001-171 Finance Administration
0001-172 Accounting
0001-173 Budget/Operating
0001-174 Payroll
0001-175 Treasury/Cash Management
0001-176 Accounts Payable
0001-177 Rev Collection
0001-178 Purchasing
0001-181 Human Resources
0001-232 Facility Maintenance and Administration
0001-235 Equipment Services/Fleet Services
0001-261 Information Technology Administration
0001-262 Telecommunications
0001-263 IT/Mailroom and Duplication, GIS, ERP and Desktop 0001-907, 908 Non-Departmental
Allocated Costs
Notes
Costs associated with General Government activities, investment management, and facilities maintenance direct services are not allocated. 1203-
NEIGHBORHO
OD
STABILIZATIO
N
1205-
EMPLOYME
NT &
TRAINING
1207-
NEIGHBORH
OOD
STAB(CITY)
1208-
SUCCESSOR
HOUSING
AGNCY
1209-
CAL-
HOME
1301-
HOUSING/R
ENTAL
ASSISTANC
E PROG
1302-
HOUSNG IN
LIEU FEE -
DEVELOPER
1303- KIDS
FIRST
INITIATIVE
1304-
EMERGENCY
OPE &
DISASTR
RECVRY
1305- PUBLIC
ART
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ - - - - - - - - - - 68 16,482 5 137 1 - 490 1,916 79 214 53 12,747 4 106 1 - 379 1,482 61 165 139 33,528 11 279 2 - 997 3,897 160 434 205 21,724 16 412 3 - 1,472 2,976 236 641 241 29,016 35 403 3 - 2,324 2,911 231 627 88 9,327 7 177 1 - 632 1,278 101 275 - 10,852 - - - - - 1,085 - - 90 17,128 42 - - - 1,949 - - - 33 3,243 11 - - - 103 234 359 114 128 24,313 59 - - - 2,767 - - - 684 15,391 342 342 - - 342 5,472 342 5,814 355 52,237 - 1,371 - - 532 2,873 408 - 21,788 269,875 - 13,671 - - - - - - - 97,326 - - - - - 9,733 - - - 123,391 - - - - - - - - - 48,209 - - - - - 4,821 - - - - - - - - - - - - 317 52,555 25 637 5 - 2,277 4,603 365 992 24,189$ 837,346$ 558$ 17,535$ 15$ -$ 14,266$ 43,280$ 2,343$ 9,278$ Prepared by NBS for the City of Richmond
Fiscal Year 2023-24
Allocation 3
155
City of Richmond
TITLE 2 CFR 200 Cost Allocation Plan
Source Cost Data from Fiscal Year 2021-2022 Actual Expenditures
FUND/ DEPT
ACCOUNT
NUMBER NAME
BLDG Building Use
EQUIP Equipment Use ²
0001-131 City Manager's Office
0001-141 City Clerk
0001-151 City Attorney
0001-171 Finance Administration
0001-172 Accounting
0001-173 Budget/Operating
0001-174 Payroll
0001-175 Treasury/Cash Management
0001-176 Accounts Payable
0001-177 Rev Collection
0001-178 Purchasing
0001-181 Human Resources
0001-232 Facility Maintenance and Administration
0001-235 Equipment Services/Fleet Services
0001-261 Information Technology Administration
0001-262 Telecommunications
0001-263 IT/Mailroom and Duplication, GIS, ERP and Desktop 0001-907, 908 Non-Departmental
Allocated Costs
Notes
Costs associated with General Government activities, investment management, and facilities maintenance direct services are not allocated. 1306-
AMERICAN
RESCUE
PLAN ACT
2001-
GENERAL
CAPITAL FUND
2002-
MEASURE J
2110- IMPACT
FEE - PARK
2111- PF IMP
FEES-
TRAFFIC/ROA
D-ENG
2113-
IMPACT FEE -
FIRE
2114-
IMPACT
FEE -
POLICE
2115-
IMPACT
FEE -
COMM/AQU
ATC
2116-
IMPACT FEE -
PARKS/OPEN
-$ -$ -$ -$ -$ -$ -$ -$ -$ - - - - - - - - - 695 165 2,209 24 700 156 7 16 4 537 128 1,708 18 541 121 6 13 3 59,780 335 4,492 48 1,424 317 15 33 7 2,087 495 6,633 71 2,103 469 22 49 11 2,041 1,236 12,130 109 3,048 585 21 74 10 896 213 2,848 30 903 201 9 21 5 - - - - - - - - - - 1,657 12,440 89 2,185 279 - 59 - 60 120 359 5 163 16 - 5 - - 2,352 17,658 126 3,102 396 - 83 - 3,078 3,420 2,394 342 2,736 3,078 - 342 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 3,227 766 10,258 109 3,252 725 34 75 16 72,401$ 10,887$ 73,128$ 972$ 20,157$ 6,344$ 114$ 770$ 55$ Prepared by NBS for the City of Richmond
Fiscal Year 2023-24
Allocation 3
156
City of Richmond
TITLE 2 CFR 200 Cost Allocation Plan
Source Cost Data from Fiscal Year 2021-2022 Actual Expenditures
FUND/ DEPT
ACCOUNT
NUMBER NAME
BLDG Building Use
EQUIP Equipment Use ²
0001-131 City Manager's Office
0001-141 City Clerk
0001-151 City Attorney
0001-171 Finance Administration
0001-172 Accounting
0001-173 Budget/Operating
0001-174 Payroll
0001-175 Treasury/Cash Management
0001-176 Accounts Payable
0001-177 Rev Collection
0001-178 Purchasing
0001-181 Human Resources
0001-232 Facility Maintenance and Administration
0001-235 Equipment Services/Fleet Services
0001-261 Information Technology Administration
0001-262 Telecommunications
0001-263 IT/Mailroom and Duplication, GIS, ERP and Desktop 0001-907, 908 Non-Departmental
Allocated Costs
Notes
Costs associated with General Government activities, investment management, and facilities maintenance direct services are not allocated. 2117-
IMPACT FEE
- LIBRARY
2119-
IMPACT FEE
- STORM
DRAINAGE
2120-
IMPACT FEE -
WASTEWATE
R
2125-
IRON
TRIANGLE/
EPA
PROGRAM
S
2126-
COR-
HOUSING
DEPT CIP
FUND
3001- DS -
2005
TAXABLE POB
3002- DS -
99A
PENSION
OBLIG
BOND
3005- DS -
2007 CIVIC
CENTER
4001-
PORT OF
RICHMOND
4003-
WASTEWAT
ER
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ - - - - - - - - - - 10 6 9 28 - 538 373 6,676 9,908 32,540 8 4 7 21 - 416 288 5,162 7,661 25,161 21 11 19 56 - 1,094 759 13,578 20,150 66,180 31 17 28 83 - 1,616 1,120 20,051 26,978 86,617 59 16 1,395 81 - 1,580 1,096 19,611 27,910 199,983 13 7 12 36 - 694 481 8,609 11,584 37,190 - - - - - - - - 1,085 4,341 63 - 3,015 - - - - - 3,359 254,117 38 - 33 5 - - - - 1,366 4,021 90 - 4,279 - - - - - 4,768 360,708 342 - 342 342 - - - - 12,655 19,154 - - - 266 - - - - 6,324 24,868 - - - - - 657,747 - - - - - - - - - - - - 9,733 38,930 - - - - - - - - 10,283 79,587 - - - - - - - - 4,821 19,284 - - - - - - - - - 3,382 48 26 44 129 - 2,499 1,733 31,011 41,724 141,543 723$ 88$ 9,185$ 1,049$ -$ 666,183$ 5,851$ 104,698$ 200,308$ 1,397,605$ Prepared by NBS for the City of Richmond
Fiscal Year 2023-24
Allocation 3
157
City of Richmond
TITLE 2 CFR 200 Cost Allocation Plan
Source Cost Data from Fiscal Year 2021-2022 Actual Expenditures
FUND/ DEPT
ACCOUNT
NUMBER NAME
BLDG Building Use
EQUIP Equipment Use ²
0001-131 City Manager's Office
0001-141 City Clerk
0001-151 City Attorney
0001-171 Finance Administration
0001-172 Accounting
0001-173 Budget/Operating
0001-174 Payroll
0001-175 Treasury/Cash Management
0001-176 Accounts Payable
0001-177 Rev Collection
0001-178 Purchasing
0001-181 Human Resources
0001-232 Facility Maintenance and Administration
0001-235 Equipment Services/Fleet Services
0001-261 Information Technology Administration
0001-262 Telecommunications
0001-263 IT/Mailroom and Duplication, GIS, ERP and Desktop 0001-907, 908 Non-Departmental
Allocated Costs
Notes
Costs associated with General Government activities, investment management, and facilities maintenance direct services are not allocated. 4005-
MARINA
4006-
STORM
WATER
4008- KCRT -
CABLE
TELEVIS
4101- RHA-
HSNG
CHOICE
VOUCHER-
SEC 8
4201- RHA-
CAPITAL
FUND
4401- RHA-
HACIENDA
4404- RHA-
NEVIN PLAZA
4405- RHA-
NYSTROM
VILLAGE
4406- RHA-
RICHMOND
VILLAGE
ONE
4407- RHA-
RICHMOND
VILLAGE
TWO
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ - - - - - - - - - - 383 2,259 3,192 - 363 15 4,180 1,911 375 309 296 1,746 2,468 - 281 11 3,232 1,478 290 239 778 4,593 6,493 - 739 30 8,501 3,888 762 629 1,149 6,783 4,030 - 1,091 44 8,386 2,963 1,126 929 1,124 9,671 4,777 - 1,642 439 12,549 4,477 1,101 909 493 2,913 1,730 - 469 19 3,601 1,272 483 399 - - 2,170 - - - 1,628 1,085 - - - 6,695 1,842 - 1,267 872 9,585 3,481 - - - 522 762 - 125 98 3,401 2,780 - - - 9,503 2,615 - 1,798 1,238 13,606 4,941 - - 342 2,394 2,052 - 3,762 - 11,971 10,261 - - - 447 13,278 - - 142 7,532 4,736 103 - - - - - - - - - - - - - 19,465 - - - 14,599 9,733 - - - 10,077 146,013 24,678 - - - - - - - - 9,642 - - - 7,231 4,821 - - - - - - - - - - - - 1,777 10,491 6,233 - 1,688 68 12,969 4,582 1,741 1,437 6,341$ 68,094$ 226,764$ 24,678$ 13,226$ 2,976$ 122,970$ 62,409$ 5,981$ 4,852$ Prepared by NBS for the City of Richmond
Fiscal Year 2023-24
Allocation 3
158
City of Richmond
TITLE 2 CFR 200 Cost Allocation Plan
Source Cost Data from Fiscal Year 2021-2022 Actual Expenditures
FUND/ DEPT
ACCOUNT
NUMBER NAME
BLDG Building Use
EQUIP Equipment Use ²
0001-131 City Manager's Office
0001-141 City Clerk
0001-151 City Attorney
0001-171 Finance Administration
0001-172 Accounting
0001-173 Budget/Operating
0001-174 Payroll
0001-175 Treasury/Cash Management
0001-176 Accounts Payable
0001-177 Rev Collection
0001-178 Purchasing
0001-181 Human Resources
0001-232 Facility Maintenance and Administration
0001-235 Equipment Services/Fleet Services
0001-261 Information Technology Administration
0001-262 Telecommunications
0001-263 IT/Mailroom and Duplication, GIS, ERP and Desktop 0001-907, 908 Non-Departmental
Allocated Costs
Notes
Costs associated with General Government activities, investment management, and facilities maintenance direct services are not allocated. 4408- RHA-
RICHMOND
VILLAGE
THREE
4501- RHA-
CENTRAL
OFFICE COST
CNTR
4502-
RHA-
HOUSING
(RAD)
CORPORA
TION
5001-
INSURANCE
RESERVES
5003-
EQUIPMENT
SERVICES
5008-
COMPENS
ATED
ABSENCES
6001-
GENERAL
TRUST &
AGENCY
6004-
COMMISSION
ON AGING
6005-
SEAVER
GALLERY
TRUST
FUND
6007-
SENIOR
TRUST
DEPOSIT
6047-
CERTBT
PLAN
FUND
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ - - - - - - - - - - - 144 2,348 0 49,760 3,628 3,781 - 3 - 29 467 111 1,816 0 38,475 2,805 2,923 - 3 - 22 361 292 4,777 0 101,198 7,378 7,689 - 7 - 58 950 431 1,497 0 142,499 10,896 11,354 - 10 - 86 1,402 422 1,690 0 177,154 12,104 11,105 - 21 190 389 1,372 185 643 0 61,184 4,678 4,875 - 4 - 37 602 - 2,170 - 2,713 - - - - - - - - 498 - 83,300 3,190 - - 25 419 673 - - 1,719 - 1,164 131 - - 22 - 582 - - 707 - 118,241 4,528 - - 35 594 956 - - - - 12,655 1,710 - - - - 342 - - 7,706 - 16,573 - 23,177 - - - - 2,810 - - - - - - - - - - - - 19,465 - 24,332 - - - - - - - - - - 2,057 - - - - - - - - 9,642 - 12,052 - - - - - - - - - - - - - - 4,768 - 559 - 667 6,107 0 220,385 16,851 17,560 - 15 - 133 2,169 2,252$ 60,788$ 0$ 1,063,742$ 67,900$ 82,464$ -$ 4,913$ 1,202$ 3,866$ 10,132$ Prepared by NBS for the City of Richmond
Fiscal Year 2023-24
Allocation 3
159
City of Richmond
TITLE 2 CFR 200 Cost Allocation Plan
Source Cost Data from Fiscal Year 2021-2022 Actual Expenditures
FUND/ DEPT
ACCOUNT
NUMBER NAME
BLDG Building Use
EQUIP Equipment Use ²
0001-131 City Manager's Office
0001-141 City Clerk
0001-151 City Attorney
0001-171 Finance Administration
0001-172 Accounting
0001-173 Budget/Operating
0001-174 Payroll
0001-175 Treasury/Cash Management
0001-176 Accounts Payable
0001-177 Rev Collection
0001-178 Purchasing
0001-181 Human Resources
0001-232 Facility Maintenance and Administration
0001-235 Equipment Services/Fleet Services
0001-261 Information Technology Administration
0001-262 Telecommunications
0001-263 IT/Mailroom and Duplication, GIS, ERP and Desktop 0001-907, 908 Non-Departmental
Allocated Costs
Notes
Costs associated with General Government activities, investment management, and facilities maintenance direct services are not allocated. 6048-
OPEB
PLAN
TRUST
6049- PT
MOLATE
PRIVATE-
PURPOSE
TRST
6050-
GENERAL
PENSION
FUND
6051- POLICE
& FIRE
PENSION
6052-
GARFIELD
PENSION
FUND
6058-
MARINA
WESTSHORE
DEB
6059-
COUNTRY
CLUB
VISTA
6060-
REASSESSME
NT DISTRICT
2003-1
6101- SA-
PROPERTY
TAX TRUST
FUND
6102- SA-
ADMINISTRAT
ION
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ - - - - - - - - - - 11,504 1,405 4,278 11,110 543 181 282 - - 460 8,895 1,086 3,308 8,593 420 140 218 - - 355 23,396 2,857 8,702 22,602 1,105 368 574 - - 935 34,550 4,220 1,736 5,589 242 544 847 - - 1,381 33,791 4,127 1,698 5,467 237 532 829 - - 1,565 14,835 1,812 745 2,400 104 233 364 - - 593 - - 4,341 10,852 543 - - - - - - - - - - - - - - 473 - - - - - - - - - 963 - - - - - - - - - 671 - - - - - - - - - 2,052 69,320 - 15,035 39,402 1,930 - - - - 1,949 - - - - - - - - - - - - 38,930 97,326 4,866 - - - - - - - - - - - - - - - - - 19,284 48,209 2,410 - - - - - - - - - - - - - - - 53,434 6,526 2,684 8,644 374 841 1,311 - - 2,135 249,724$ 22,032$ 100,742$ 260,195$ 12,774$ 2,839$ 4,425$ -$ -$ 13,532$ Prepared by NBS for the City of Richmond
Fiscal Year 2023-24
Allocation 3
160
City of Richmond
TITLE 2 CFR 200 Cost Allocation Plan
Source Cost Data from Fiscal Year 2021-2022 Actual Expenditures
FUND/ DEPT
ACCOUNT
NUMBER NAME
BLDG Building Use
EQUIP Equipment Use ²
0001-131 City Manager's Office
0001-141 City Clerk
0001-151 City Attorney
0001-171 Finance Administration
0001-172 Accounting
0001-173 Budget/Operating
0001-174 Payroll
0001-175 Treasury/Cash Management
0001-176 Accounts Payable
0001-177 Rev Collection
0001-178 Purchasing
0001-181 Human Resources
0001-232 Facility Maintenance and Administration
0001-235 Equipment Services/Fleet Services
0001-261 Information Technology Administration
0001-262 Telecommunications
0001-263 IT/Mailroom and Duplication, GIS, ERP and Desktop 0001-907, 908 Non-Departmental
Allocated Costs
Notes
Costs associated with General Government activities, investment management, and facilities maintenance direct services are not allocated. 6103- SA -
CAPITAL
PROJECT
FUNDS
6208- SA-CIP
07B TARB
BND PRCDS-
HSG
6300- SA-DS
HARBOR 98
TARB
6304- SA-DS
2003B TARB
6305- SA-DS
2004A TARB
2/3
6306- SA-DS
2004A TARB -
1/3 HSING
6307- SA-DS
2004B TARB -
HOUSING
6309- SA-DS
2007/10B
TARB -
HOUSING
6401- SA-DS
2014A NON-
TAXABLE
BONDS
6402- SA-DS
2014B
TAXABLE
BONDS
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ - - - - - - - - - - 359 - 8 551 479 241 1 3 737 - 278 - 6 426 370 186 1 2 570 - 731 - 17 1,121 974 490 1 6 1,499 - 1,080 - 25 1,655 1,438 724 2 9 2,213 - 1,929 - 24 1,619 1,407 708 2 11 2,165 - 464 - 11 711 618 311 1 4 950 - - - - - - - - - - - 1,925 - - - - - - 6 - - 370 - - - - - - 5 - - 2,732 - - - - - - 8 - - 2,394 - - - - - - - - - 463 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 1,670 - 38 2,560 2,225 1,120 3 14 3,423 - 14,394$ -$ 130$ 8,642$ 7,511$ 3,780$ 10$ 68$ 11,557$ -$ Prepared by NBS for the City of Richmond
Fiscal Year 2023-24
Allocation 3
161
City of Richmond
TITLE 2 CFR 200 Cost Allocation Plan
Source Cost Data from Fiscal Year 2021-2022 Actual Expenditures
FUND/ DEPT
ACCOUNT
NUMBER NAME
BLDG Building Use
EQUIP Equipment Use ²
0001-131 City Manager's Office
0001-141 City Clerk
0001-151 City Attorney
0001-171 Finance Administration
0001-172 Accounting
0001-173 Budget/Operating
0001-174 Payroll
0001-175 Treasury/Cash Management
0001-176 Accounts Payable
0001-177 Rev Collection
0001-178 Purchasing
0001-181 Human Resources
0001-232 Facility Maintenance and Administration
0001-235 Equipment Services/Fleet Services
0001-261 Information Technology Administration
0001-262 Telecommunications
0001-263 IT/Mailroom and Duplication, GIS, ERP and Desktop 0001-907, 908 Non-Departmental
Allocated Costs
Notes
Costs associated with General Government activities, investment management, and facilities maintenance direct services are not allocated. 6403- SA-
DS
LOANS
PAYABLE
6404- SA-
DS 2021A
NON-
TAXABLE
BONDS
is new
6405- SA-DS
2021B
TAXABLE
BONDS is
new
6996-
SUCCESS
OR
AGENCY -
GLTDAG
9102-
CITY OF
RICHMON
D -
GFAAG
AO- ALL
OTHER
-$ -$ -$ -$ -$ -$ - - - - - - 897 975 27 169 19,632 - 694 754 21 131 15,179 - 1,824 1,983 55 344 39,925 - 2,694 2,928 82 508 58,960 - 2,635 2,864 80 497 57,665 5,755 1,157 1,257 35 218 25,315 - - - - - - - - - - - - 12,687 - 5 5 - - 6,611 - - - - - 18,009 - 342 342 - - 1,026 - - - - - - - - - - - 111,316 - - - - - - - - - - - 154,239 - - - - - - - - - - - - 4,166 4,529 126 785 91,186 - 14,067$ 15,637$ 774$ 2,651$ 307,862$ 309,642$ Prepared by NBS for the City of Richmond
Fiscal Year 2023-24
Allocation 3
162
City of Richmond
TITLE 2 CFR 200 Cost Allocation Plan
Source Cost Data from Fiscal Year 2021-2022 Actual Expenditures
FUND/ DEPT
ACCOUNT
NUMBER NAME
BLDG Building Use
EQUIP Equipment Use ²
0001-131 City Manager's Office
0001-141 City Clerk
0001-151 City Attorney
0001-171 Finance Administration
0001-172 Accounting
0001-173 Budget/Operating
0001-174 Payroll
0001-175 Treasury/Cash Management
0001-176 Accounts Payable
0001-177 Rev Collection
0001-178 Purchasing
0001-181 Human Resources
0001-232 Facility Maintenance and Administration
0001-235 Equipment Services/Fleet Services
0001-261 Information Technology Administration
0001-262 Telecommunications
0001-263 IT/Mailroom and Duplication, GIS, ERP and Desktop 0001-907, 908 Non-Departmental
Allocated Costs
Notes
Costs associated with General Government activities, investment management, and facilities maintenance direct services are not allocated.
Subtotal Direct Billed Unallocated ³ Total
874,933$ -$ -$ 874,933$ 443,314 - - 443,314 753,534 - 436,873 1,190,408 582,731 - 501,710 1,084,442 2,067,807 - - 2,067,807 1,146,433 - - 1,146,433 1,442,527 - - 1,442,527 492,237 - - 492,237 436,264 - - 436,264 708,289 - 49,465 757,754 77,501 - - 77,501 1,005,386 - - 1,005,386 355,367 - - 355,367 2,283,863 - - 2,283,863 4,340,031 - 6,260,888 10,600,919 3,912,510 - - 3,912,510 2,192,250 - - 2,192,250 1,938,009 - - 1,938,009 125,945 - - 125,945 9,965,222 - - 9,965,222 35,144,154$ -$ 7,248,937$ 42,393,091$ Prepared by NBS for the City of Richmond
Fiscal Year 2023-24
Allocation 3
163
City of Richmond
TITLE 2 CFR 200 Cost Allocation Plan
Source Cost Data from Fiscal Year 2021-2022 Actual Expenditures
INDIRECT COST RATES
Receiving Central Service Indirect Cost Indirect Cost
Departments Cost [1] Rate Base [2] Rates
Citywide Indirect Rate 34,493,521$ 118,443,395$ 29% [1] Expenses Allocated to all receiving departments
[2] Salary, Wages, and Benefits expenses less indirect central service departments [3] Rate should be applied to salary and benefit costs
Prepared by NBS for the City of Richmond
Fiscal Year 2023-24
Indirect Rate
164
City of Richmond
TITLE 2 CFR 200 Cost Allocation Plan
Source Cost Data from Fiscal Year 2021-2022 Actual Expenditures BLDG- Building Use
Expense Type $
Straight Line Depreciation Amount
Building Depreciation Allowance 991,129$ D 991,129$ Subtotal 991,129$ 991,129$
DEPARTMENTAL EXPENDITURES 991,129$ 991,129$
Reallocation of Incoming Costs
First Allocation -$ 991,129$
Unallocated Costs -$ -$
Subtotal of First Allocation -$ 991,129$ Second Allocation -$ -$
Unallocated Costs -$ -$
Subtotal of Second Allocation -$ -$
TOTAL FUNCTIONAL COSTS 991,129$ 991,129$
Spread
Method
DEPARTMENTAL EXPENSE DETAIL
Building
Depreciation
Prepared by NBS for the City of Richmond
Fiscal Year 2023-24
1 - EXP
City of Richmond
TITLE 2 CFR 200 Cost Allocation Plan
Source Cost Data from Fiscal Year 2021-2022 Actual Expenditures BLDG- Building Use First Second
Allocation Allocation Total
Departmental Expenditures $ 991,129 $ 991,129 Incoming Costs
BLDG- Building Use $ - $ - EQUIP- Equipment Use - - 0001-131- City Manager's Office - - 0001-141- City Clerk - - 0001-151- City Attorney - - 0001-171- Finance Administration - - 0001-172- Accounting - - 0001-173- Budget/Operating - - 0001-174- Payroll - - 0001-175- Treasury/Cash Management - - 0001-176- Accounts Payable - - 0001-177- Rev Collection - - 0001-178- Purchasing - - 0001-181- Human Resources - - 0001-232- Facility Maintenance and Administration - - 0001-235- Equipment Services/Fleet Services - - 0001-261- Information Technology Administration - - 0001-262- Telecommunications - - 0001-263- IT/Mailroom and Duplication, GIS, ERP and Desktop - - 0001-907, 908- Non-Departmental - - Total Incoming Costs $ - $ - $ - Total Costs to be Allocated $ 991,129 $ - $ 991,129
COSTS TO BE ALLOCATED
Prepared by NBS for the City of Richmond
Fiscal Year 2023-24
1 - Costs
City of Richmond
TITLE 2 CFR 200 Cost Allocation Plan
Source Cost Data from Fiscal Year 2021-2022 Actual Expenditures ALLOCATION DETAIL Allocation Allocated Gross Direct First Second Units Percent Allocation Billed Allocation Allocation Total Building Depreciation 1.1
ALLOCABLE BUDGET UNITS
BLDG- Building Use $ - 0.000% $ - $ - $ - EQUIP- Equipment Use - 0.000% - - - - 0001-131- City Manager's Office - 0.000% - - - - 0001-141- City Clerk - 0.000% - - - - 0001-151- City Attorney - 0.000% - - - - 0001-171- Finance Administration - 0.000% - - - - 0001-172- Accounting - 0.000% - - - - 0001-173- Budget/Operating - 0.000% - - - - 0001-174- Payroll - 0.000% - - - - 0001-175- Treasury/Cash Management - 0.000% - - - - 0001-176- Accounts Payable - 0.000% - - - - 0001-177- Rev Collection - 0.000% - - - - 0001-178- Purchasing - 0.000% - - - - 0001-181- Human Resources - 0.000% - - - - 0001-232- Facility Maintenance and Administration 115,851 11.689% 115,851 115,851 - 115,851 0001-235- Equipment Services/Fleet Services - 0.000% - - - - 0001-261- Information Technology Administration 345 0.035% 345 345 - 345 0001-262- Telecommunications - 0.000% - - - - 0001-263- IT/Mailroom and Duplication, GIS, ERP and Desktop - 0.000% - - - - 0001-907, 908- Non-Departmental - 0.000% - - - -
RECEIVING BUDGET UNITS
0001-101- OFFICE OF THE MAYOR - 0.000% - - - - 0001-105- COUNCIL/CITY COUNCIL DIV - 0.000% - - - - 0001-121- POLICE COMMISSION DIV - 0.000% - - - - 0001-132- CM-SPCIAL PROJS/ENVIRONMENTAL - 0.000% - - - - 0001-163- GF-PLN/CODE ENFORCEMENT (DIV) - 0.000% - - - - 0001-191- GF-POLICE ADMIN DIV 153,424 15.480% 153,424 153,424 - 153,424 0001-192- GF-POLICE-PATROL/CIB - 0.000% - - - - 0001-193- GF-POLICE/CRIME PREVENTION - 0.000% - - - - 0001-194- GF-POLICE-COPS GRANT - 0.000% - - - - 0001-196- GF-POLICE/REGULATORY - 0.000% - - - - 0001-197- CAD DISPATCH SYST/COMM POL DIV - 0.000% - - - - 0001-199- GF-PARKING ENFORCEMENT DIV - 0.000% - - - - 0001-201- GF-FIRE/ADMIN DIV 52,644 5.312% 52,644 52,644 - 52,644 0001-202- GF-FIRE/SUPRESSN DIV - 0.000% - - - - 0001-203- GF-FIRE PREVENTION DIV - 0.000% - - - - 0001-204- GF-FIRE/ SUPPORT DIV - 0.000% - - - - 0001-205- GF-FIRE/TRAINING DIV - 0.000% - - - - 0001-206- GF-FIRE/OF. OF EMS DIV - 0.000% - - - - 0001-211- OF. OF NB-HOOD SFTY ADMIN DIV - 0.000% - - - - 0001-212- OFF OF N-HOOD SFTY/GRANT ADM - 0.000% - - - - 0001-231- GF-PW ADMIN-DIV 72,806 7.346% 72,806 72,806 - 72,806 0001-233- GF-PRKS&LNDSKP/PRKS (S-DIV) 25,923 2.616% 25,923 25,923 - 25,923 0001-234- IT GIS - 0.000% - - - - 0001-237- GF-I&M/ABATEMENT SVCS (DIV) - 0.000% - - - - 0001-238- GF-I&M/CODE ENFORCEMENT (DIV) - 0.000% - - - - 0001-239- GF-I&M/PROP/ASSETS MNGT (DIV) - 0.000% - - - - 0001-241- GF-LIB&CL SVC/L-ADM DIV 38,930 3.928% 38,930 38,930 - 38,930 0001-242- GF-LS/REF SVCS(S-DIV) - 0.000% - - - - 0001-243- GF-LIB&CL SVCS/LEAP DIV - 0.000% - - - - 0001-244- GF-LIB&CL SVC/P-ART DIV - 0.000% - - - - 0001-251- GF-RECREATION ADM DIV 271,077 27.350% 271,077 271,077 - 271,077 0001-253- CM&NB/BOOKER T CTR (S-DIV) 34,023 3.433% 34,023 34,023 - 34,023 0001-255- GF-CM TRANSPORTATN OPERATIONS - 0.000% - - - - 0001-254- GF-REC/SPCL EVENTS (S-DIV) - 0.000% - - - - 0001-256- RECREATION SVCS/AQUATICS 107,310 10.827% 107,310 107,310 - 107,310 0001-257- RECREATION SVCS/CONVENTION CTR - 0.000% - - - - BLDG- Building Use
Prepared by NBS for the City of Richmond
Fiscal Year 2023-24
1 - Allocations
167
City of Richmond
TITLE 2 CFR 200 Cost Allocation Plan
Source Cost Data from Fiscal Year 2021-2022 Actual Expenditures ALLOCATION DETAIL Allocation Allocated Gross Direct First Second Units Percent Allocation Billed Allocation Allocation Total BLDG- Building Use
0001-259- RECREATION SVCS/PLUNGE 118,576 11.964% 118,576 118,576 - 118,576 0001-260- RECREATION SVCS/CITIES OF SRVC 221 0.022% 221 221 - 221 0001-291- GF-ADMINISTRATIVE SERVICES - 0.000% - - - - 0001-292- GF-STREET SWEEPING - 0.000% - - - - 0001-361- GF ECON DEV/SP PRJ-ENVIRONMNTL - 0.000% - - - - 0001-362- GF ECON DEV/SP PRJ-ENVIRONMNTL - 0.000% - - - - 0001-364- GF-ECON DEV/PUBLIC ART DIV - 0.000% - - - - 0001-369- GF-ECON DEV/REAL ESTATE (DIV) - 0.000% - - - - 0001-371- INTERNAL SERVICES-ADMIN - 0.000% - - - - 0001-910- GF-NON-DEPT/CITY FESTIVAL - 0.000% - - - - 1001- SECURED PENSION OVERRIDE - 0.000% - - - - 1002- STATE GAS TAX - 0.000% - - - - 1003- TRANSPORTATION OPERATIONS - 0.000% - - - - 1004- ASSET SEIZURE FUND - 0.000% - - - - 1005- LIBRARY FUND - 0.000% - - - - 1006- OUTSIDE FUNDED SVCS - GRANTS - 0.000% - - - - 1007- EMERGENCY MED SERV - 0.000% - - - - 1009- VEOLIA MITIGATION - 0.000% - - - - 1010- N.RICHMOND WASTE - 0.000% - - - - 1012- HILLTOP LANDSCAPE MAINT DIST - 0.000% - - - - 1013- FIRE DEPT HAZMAT GRANT - 0.000% - - - - 1015- MARINA BAY LNDSCP&LIGHTDIST FD - 0.000% - - - - 1017- CHEVRON MODERNIZATN PROJ & CIA - 0.000% - - - - 1018- RENT CONTROL - 0.000% - - - - 1019- SBI RMRA CAP IMPROVEMENT - 0.000% - - - - 1050- CR-PLANNING & BUILDING - 0.000% - - - - 1053- CODE ENFORCEMENT-CR - 0.000% - - - - 1054- ENGINEERING GRANTS - 0.000% - - - - 1055- ENCROACHMENTS SVCS - 0.000% - - - - 1200- COR HOUSING ADMINISTRATION - 0.000% - - - - 1201- CDBG - 0.000% - - - - 1202- HOME PROGRAM - 0.000% - - - - 1203- NEIGHBORHOOD STABILIZATION - 0.000% - - - - 1205- EMPLOYMENT & TRAINING - 0.000% - - - - 1207- NEIGHBORHOOD STAB(CITY) - 0.000% - - - - 1208- SUCCESSOR HOUSING AGNCY - 0.000% - - - - 1209- CAL-HOME - 0.000% - - - - 1301- HOUSING/RENTAL ASSISTANCE PROG - 0.000% - - - - 1302- HOUSNG IN LIEU FEE - DEVELOPER - 0.000% - - - - 1303- KIDS FIRST INITIATIVE - 0.000% - - - - 1304- EMERGENCY OPE & DISASTR RECVRY - 0.000% - - - - 1305- PUBLIC ART - 0.000% - - - - 1306- AMERICAN RESCUE PLAN ACT - 0.000% - - - - 2001- GENERAL CAPITAL FUND - 0.000% - - - - 2002- MEASURE J - 0.000% - - - - 2110- IMPACT FEE - PARK - 0.000% - - - - 2111- PF IMP FEES-TRAFFIC/ROAD-ENG - 0.000% - - - - 2113- IMPACT FEE - FIRE - 0.000% - - - - 2114- IMPACT FEE - POLICE - 0.000% - - - - 2115- IMPACT FEE - COMM/AQUATC - 0.000% - - - - 2116- IMPACT FEE - PARKS/OPEN - 0.000% - - - - 2117- IMPACT FEE - LIBRARY - 0.000% - - - - 2119- IMPACT FEE - STORM DRAINAGE - 0.000% - - - - 2120- IMPACT FEE - WASTEWATER - 0.000% - - - - 2125- IRON TRIANGLE/EPA PROGRAMS - 0.000% - - - - 2126- COR-HOUSING DEPT CIP FUND - 0.000% - - - - 3001- DS - 2005 TAXABLE POB - 0.000% - - - - 3002- DS - 99A PENSION OBLIG BOND - 0.000% - - - - 3005- DS - 2007 CIVIC CENTER - 0.000% - - - - Prepared by NBS for the City of Richmond
Fiscal Year 2023-24
1 - Allocations
168
City of Richmond
TITLE 2 CFR 200 Cost Allocation Plan
Source Cost Data from Fiscal Year 2021-2022 Actual Expenditures ALLOCATION DETAIL Allocation Allocated Gross Direct First Second Units Percent Allocation Billed Allocation Allocation Total BLDG- Building Use
4001- PORT OF RICHMOND - 0.000% - - - - 4003- WASTEWATER - 0.000% - - - - 4005- MARINA - 0.000% - - - - 4006- STORM WATER - 0.000% - - - - 4008- KCRT - CABLE TELEVIS - 0.000% - - - - 4101- RHA-HSNG CHOICE VOUCHER-SEC 8 - 0.000% - - - - 4201- RHA-CAPITAL FUND - 0.000% - - - - 4401- RHA-HACIENDA - 0.000% - - - - 4404- RHA-NEVIN PLAZA - 0.000% - - - - 4405- RHA-NYSTROM VILLAGE - 0.000% - - - - 4406- RHA-RICHMOND VILLAGE ONE - 0.000% - - - - 4407- RHA-RICHMOND VILLAGE TWO - 0.000% - - - - 4408- RHA-RICHMOND VILLAGE THREE - 0.000% - - - - 4501- RHA-CENTRAL OFFICE COST CNTR - 0.000% - - - - 4502- RHA-HOUSING (RAD) CORPORATION - 0.000% - - - - 5001- INSURANCE RESERVES - 0.000% - - - - 5003- EQUIPMENT SERVICES - 0.000% - - - - 5008- COMPENSATED ABSENCES - 0.000% - - - - 6001- GENERAL TRUST & AGENCY - 0.000% - - - - 6004- COMMISSION ON AGING - 0.000% - - - - 6005- SEAVER GALLERY TRUST FUND - 0.000% - - - - 6007- SENIOR TRUST DEPOSIT - 0.000% - - - - 6047- CERTBT PLAN FUND - 0.000% - - - - 6048- OPEB PLAN TRUST - 0.000% - - - - 6049- PT MOLATE PRIVATE-PURPOSE TRST - 0.000% - - - - 6050- GENERAL PENSION FUND - 0.000% - - - - 6051- POLICE & FIRE PENSION - 0.000% - - - - 6052- GARFIELD PENSION FUND - 0.000% - - - - 6058- MARINA WESTSHORE DEB - 0.000% - - - - 6059- COUNTRY CLUB VISTA - 0.000% - - - - 6060- REASSESSMENT DISTRICT 2003-1 - 0.000% - - - - 6101- SA-PROPERTY TAX TRUST FUND - 0.000% - - - - 6102- SA- ADMINISTRATION - 0.000% - - - - 6103- SA - CAPITAL PROJECT FUNDS - 0.000% - - - - 6208- SA-CIP 07B TARB BND PRCDS-HSG - 0.000% - - - - 6300- SA-DS HARBOR 98 TARB - 0.000% - - - - 6304- SA-DS 2003B TARB - 0.000% - - - - 6305- SA-DS 2004A TARB 2/3 - 0.000% - - - - 6306- SA-DS 2004A TARB -1/3 HSING - 0.000% - - - - 6307- SA-DS 2004B TARB - HOUSING - 0.000% - - - - 6309- SA-DS 2007/10B TARB - HOUSING - 0.000% - - - - 6401- SA-DS 2014A NON-TAXABLE BONDS - 0.000% - - - - 6402- SA-DS 2014B TAXABLE BONDS - 0.000% - - - - 6403- SA-DS LOANS PAYABLE - 0.000% - - - - 6404- SA-DS 2021A NON-TAXABLE BONDS is new - 0.000% - - - - 6405- SA-DS 2021B TAXABLE BONDS is new - 0.000% - - - - 6996- SUCCESSOR AGENCY - GLTDAG - 0.000% - - - - 9102- CITY OF RICHMOND - GFAAG - 0.000% - - - - AO- ALL OTHER - 0.000% - - - - Total $ 991,129 100.000% $ 991,129 $ - $ 991,129 $ - $ 991,129 Allocation Basis: FY 21-22 Building Depreciation per Fund/Department Source of Allocation: 1_Fixed Assets_03.08.2023_NBS
Prepared by NBS for the City of Richmond
Fiscal Year 2023-24
1 - Allocations
169
City of Richmond
TITLE 2 CFR 200 Cost Allocation Plan
Source Cost Data from Fiscal Year 2021-2022 Actual Expenditures BLDG- Building Use
ALLOCABLE BUDGET UNITS
BLDG- Building Use $ - $ - EQUIP- Equipment Use - - 0001-131- City Manager's Office - - 0001-141- City Clerk - - 0001-151- City Attorney - - 0001-171- Finance Administration - - 0001-172- Accounting - - 0001-173- Budget/Operating - - 0001-174- Payroll - - 0001-175- Treasury/Cash Management - - 0001-176- Accounts Payable - - 0001-177- Rev Collection - - 0001-178- Purchasing - - 0001-181- Human Resources - - 0001-232- Facility Maintenance and Administration 115,851 115,851 0001-235- Equipment Services/Fleet Services - - 0001-261- Information Technology Administration 345 345 0001-262- Telecommunications - - 0001-263- IT/Mailroom and Duplication, GIS, ERP and Desktop - - 0001-907, 908- Non-Departmental - -
RECEIVING BUDGET UNITS
0001-101- OFFICE OF THE MAYOR - - 0001-105- COUNCIL/CITY COUNCIL DIV - - 0001-121- POLICE COMMISSION DIV - - 0001-132- CM-SPCIAL PROJS/ENVIRONMENTAL - - 0001-163- GF-PLN/CODE ENFORCEMENT (DIV) - - 0001-191- GF-POLICE ADMIN DIV 153,424 153,424 0001-192- GF-POLICE-PATROL/CIB - - 0001-193- GF-POLICE/CRIME PREVENTION - - 0001-194- GF-POLICE-COPS GRANT - - 0001-196- GF-POLICE/REGULATORY - - 0001-197- CAD DISPATCH SYST/COMM POL DIV - - 0001-199- GF-PARKING ENFORCEMENT DIV - - 0001-201- GF-FIRE/ADMIN DIV 52,644 52,644 0001-202- GF-FIRE/SUPRESSN DIV - - 0001-203- GF-FIRE PREVENTION DIV - - 0001-204- GF-FIRE/ SUPPORT DIV - - 0001-205- GF-FIRE/TRAINING DIV - - 0001-206- GF-FIRE/OF. OF EMS DIV - - 0001-211- OF. OF NB-HOOD SFTY ADMIN DIV - - 0001-212- OFF OF N-HOOD SFTY/GRANT ADM - - 0001-231- GF-PW ADMIN-DIV 72,806 72,806 0001-233- GF-PRKS&LNDSKP/PRKS (S-DIV) 25,923 25,923 0001-234- IT GIS - - 0001-237- GF-I&M/ABATEMENT SVCS (DIV) - - 0001-238- GF-I&M/CODE ENFORCEMENT (DIV) - - 0001-239- GF-I&M/PROP/ASSETS MNGT (DIV) - - 0001-241- GF-LIB&CL SVC/L-ADM DIV 38,930 38,930 0001-242- GF-LS/REF SVCS(S-DIV) - - 0001-243- GF-LIB&CL SVCS/LEAP DIV - - 0001-244- GF-LIB&CL SVC/P-ART DIV - - 0001-251- GF-RECREATION ADM DIV 271,077 271,077 0001-253- CM&NB/BOOKER T CTR (S-DIV) 34,023 34,023 0001-255- GF-CM TRANSPORTATN OPERATIONS - - 0001-254- GF-REC/SPCL EVENTS (S-DIV) - - 0001-256- RECREATION SVCS/AQUATICS 107,310 107,310
ALLOCATION SUMMARY
Total
Building
Depreciation
Prepared by NBS for the City of Richmond
Fiscal Year 2023-24
1 - Summary
170
City of Richmond
TITLE 2 CFR 200 Cost Allocation Plan
Source Cost Data from Fiscal Year 2021-2022 Actual Expenditures BLDG- Building Use
ALLOCATION SUMMARY
Total
Building
Depreciation
0001-257- RECREATION SVCS/CONVENTION CTR - - 0001-259- RECREATION SVCS/PLUNGE 118,576 118,576 0001-260- RECREATION SVCS/CITIES OF SRVC 221 221 0001-291- GF-ADMINISTRATIVE SERVICES - - 0001-292- GF-STREET SWEEPING - - 0001-361- GF ECON DEV/SP PRJ-ENVIRONMNTL - - 0001-362- GF ECON DEV/SP PRJ-ENVIRONMNTL - - 0001-364- GF-ECON DEV/PUBLIC ART DIV - - 0001-369- GF-ECON DEV/REAL ESTATE (DIV) - - 0001-371- INTERNAL SERVICES-ADMIN - - 0001-910- GF-NON-DEPT/CITY FESTIVAL - - 1001- SECURED PENSION OVERRIDE - - 1002- STATE GAS TAX - - 1003- TRANSPORTATION OPERATIONS - - 1004- ASSET SEIZURE FUND - - 1005- LIBRARY FUND - - 1006- OUTSIDE FUNDED SVCS - GRANTS - - 1007- EMERGENCY MED SERV - - 1009- VEOLIA MITIGATION - - 1010- N.RICHMOND WASTE - - 1012- HILLTOP LANDSCAPE MAINT DIST - - 1013- FIRE DEPT HAZMAT GRANT - - 1015- MARINA BAY LNDSCP&LIGHTDIST FD - - 1017- CHEVRON MODERNIZATN PROJ & CIA - - 1018- RENT CONTROL - - 1019- SBI RMRA CAP IMPROVEMENT - - 1050- CR-PLANNING & BUILDING - - 1053- CODE ENFORCEMENT-CR - - 1054- ENGINEERING GRANTS - - 1055- ENCROACHMENTS SVCS - - 1200- COR HOUSING ADMINISTRATION - - 1201- CDBG - - 1202- HOME PROGRAM - - 1203- NEIGHBORHOOD STABILIZATION - - 1205- EMPLOYMENT & TRAINING - - 1207- NEIGHBORHOOD STAB(CITY) - - 1208- SUCCESSOR HOUSING AGNCY - - 1209- CAL-HOME - - 1301- HOUSING/RENTAL ASSISTANCE PROG - - 1302- HOUSNG IN LIEU FEE - DEVELOPER - - 1303- KIDS FIRST INITIATIVE - - 1304- EMERGENCY OPE & DISASTR RECVRY - - 1305- PUBLIC ART - - 1306- AMERICAN RESCUE PLAN ACT - - 2001- GENERAL CAPITAL FUND - - 2002- MEASURE J - - 2110- IMPACT FEE - PARK - - 2111- PF IMP FEES-TRAFFIC/ROAD-ENG - - 2113- IMPACT FEE - FIRE - - 2114- IMPACT FEE - POLICE - - 2115- IMPACT FEE - COMM/AQUATC - - 2116- IMPACT FEE - PARKS/OPEN - - 2117- IMPACT FEE - LIBRARY - - 2119- IMPACT FEE - STORM DRAINAGE - - 2120- IMPACT FEE - WASTEWATER - - 2125- IRON TRIANGLE/EPA PROGRAMS - - 2126- COR-HOUSING DEPT CIP FUND - - Prepared by NBS for the City of Richmond
Fiscal Year 2023-24
1 - Summary