Richmond City Council Meeting
November 7, 2023
Nannette Beacham, Director of Economic Development
Samantha Carr, Environmental Manager
(510) 620-6512
1 Background
2 Collection Agreement Post-Collection
Entity Managing City of Richmond RecycleMore
Organization Awarded
Agreement
Richmond Sanitary
Service/Republic Services
Richmond Sanitary
Service/Republic Services
Agreement Start 1985 2014
Number of Amendment(s) 9 0
Expiration Date June 30, 2025 June 30, 2025 with option to extend
Background Continued
• On July 19, 2022, the City of Richmond entered into a contract with R3 Consulting Group, Inc. to provide analysis and recommendations regarding the City’s Solid Waste Franchise Agreement.
• On May 2, 2023, the City of Richmond passed the motion:
Motion: “To accept the staff recommendation with the additions of Councilmember Zepeda's concerns that a company had to acknowledge in the RFP that it was willing to take the employees as they were (i.e., seniority, pay level, and benefits had to match what they currently had so they were not affected); ensure a performance guarantee that the company was willing to put its costs at risk should it not have a successful implementation into the community; and allow the council to review the draft RFP ." Recommended Action: “DIRECT City staff to initiate procurement of a new solid waste collection service agreement through a competitive procurement Request for Proposals (RFP) process; and RECOMMEND RecycleMore proceed with an RFP process for the Post-Collection Solid Waste Franchise Agreement .”
• On July 11, 2023, the contract with R3 Consulting was amended for time, scope, and amount to develop RFP package and approved partnership with the City of San Pablo. 3
City’s Goals
Post-Collection Agreement
1) Transparency
2) Social Equity
3) Environmental Equity
Focusing on resources to
address the items above.
4 Collection Agreement
1) Transparency
2) Compliance with Richmond’s
State Audit findings
3) Community Engagement
4) Streamline update and
inclusion of industry
standards and laws
5) Social Equity
6) Environmental Equity
Discussion of Timeline
5 Activity City’sSchedule Estimated RecycleMore Collection Schedule
RFP to procure consultant January 2022-July 2022 -
Consultant’s Agreement Analysis and
Recommendation
July 2022 to May 2023 (10 months) November 2023 to March 2024 (RFQ)
Contract Amendment with Consultant for RFP
Process
July 11, 2023 -
Procurement of Consultant to support with
RFP development
-
15 months
Preparation of RFP Package August 2023 to December 2023 Release RFP for Hauler ~December 2023
Pre-Proposal Conference & Submit Form A ~January 2024
Final Day to Submit Questions (5:00 PM) ~January 2024
Responses to Questions posted on
BidsOnline
~February 2024
RFP Due Date ~February 2024, 4 p.m. PST
Initial Evaluations Completed ~February 2024
Interviews ~March 2024
Final Evaluations Completed ~April 2024
Contract Negotiations Completed ~May 2024
Anticipated Award Recommendations ~May 2024
Service Begins ~July 1, 2025 ~July 1, 2025
Solid Waste Franchise Agreements Procurement
Richmond City Council Meeting
November 7, 2023
Nannette Beacham, Director of Economic Development
Samantha Carr, Environmental Manager
(510) 620-6512
6