November 7, 2023
City Manager's Office
DATE: November 7, 2023
TO: Mayor Martinez and Members of the City Council
FROM:
Shasa Curl, City Manager
Nickie Mastay, Deputy City Manager, Internal Services
LaShonda White, Deputy City Manager, Community
Services
Andrea Miller, Director of Finance
Subject:
First Contract Amendment with The Gardner Group, LLC
FINANCIAL IMPACT: The proposed funding for the contract amendment in the amount of $90,000 is allocated from the City Manager’s
Office and the Finance Department, with a total amount
not to exceed $100,000.
PREVIOUS COUNCIL
ACTION:
Click or tap here to enter text.
STATEMENT OF THE
ISSUE:
City Staff requests to amend the contract with The
Gardner Group, LLC to continue to provide management
consulting services to include, but not limited to, setting goals and objectives with City Council and City staff,
conducting workshops for team building, and reviewing
reports and correspondence regarding the State Audit.
RECOMMENDED ACTION:
Approve a first amendment to the contract with The
Gardner Group, LLC, in the amount of $90,000, to
continue to provide management consulting services on
an as-needed basis, for a new total contract amount not to exceed $100,000, and extending the contract term to
December 31, 2024 – City Manager’s Office/Finance
Department (Shasa Curl/Nickie Mastay/LaShonda
White/Andrea Miller 510-620-6512).
AGENDA
REPORT
November 7, 2023
DISCUSSION:
In January 2022, the City entered into a Sole-Source agreement with The Gardner Group, LLC in the amount of $10,000. The Sole Source agreement is for management consulting services including, but not limited to, reviewing and preparing documents from and to the State Auditor, conducting workshops in support of team building, and providing coaching for a supportive/collaborative workplace.
Mr. Henry Gardner of The Gardner Group, LLC will continue to provide management consulting services to include, but not be limited to, setting goals and objectives with City Council and City staff, developing rules and procedures for City Council, reviewing reports and correspondence regarding the State Audit, and conducting workshops for team building. Mr. Henry Gardner has previously served as the City’s Interim City Manager and, therefore, has knowledge of City matters as well as many years of the desired experience to perform a variety of requested services.
CONCLUSION:
City staff would like to continue to utilize The Gardner Group, LLC for management consulting services.
DOCUMENTS ATTACHED:
Attachment 1 – Proposed Contract Amendment No. 1 with The Gardner Group, LLC Attachment 2 – Executed Original Contract with The Gardner Group, LLC Attachment 3 – Sole Source Justification with The Gardner Group, LLC