6. Overtime Report ( All Funds ) ( September 2023)
PERIOD 3, SEPTEMBER 2023
25% Threshold
ORIGINAL
BUDGET TRANSFERS REVISED
BUDGET
YTD
EXPENDED
AVAILABLE
BUDGET
PCT
GENERAL FUND (summary)
400031 OVERTIME/General 1,725,650 1,725,650 682,161 1,043,489 40% 400032 OVERTIME/Sworn 9,282,969 9,282,969 3,084,619 6,198,350 33% TOTAL GENERAL FUND 11,008,619 11,008,619 3,766,780 7,241,839 34% Overtime By Department
CITY CLERK
Administration 20,000 20,000 4,562 15,438 23%
COMMUNITY DEVELOPMENT -
General Plan Code Enforcement 20,000 20,000 1,312 18,688 7%
FINANCE -
General Accounting - 844 (844) 100% Short-staffed. A budget transfer will be completed.
Payroll - 23,980 (23,980) 100% Short-staffed. Budget will be added at mid-year.
Treasury/Cash Management - - Accounts Payable 600 600 43 557 7% Revenue Collection 5,000 5,000 2,079 2,921 42% Short-staffed.
TOTAL FINANCE 5,600 - 5,600 26,946 (21,346) 481%
HUMAN RESOURCES
Administration 199 (199) 100% A budget transfer will be done to cover the actual.
POLICE
Administration 490,227 490,227 115,184 375,043 23% CAD Dispatch System 680,625 680,625 192,168 488,457 28% New hire training RM System 4,000 4,000 270 3,730 7% Parking Enforcement 6,000 6,000 842 5,158 14% Sworn Administration 4,800,000 4,800,000 1,890,514 2,909,486 39% Short-staffed.
TOTAL POLICE 5,980,852 - 5,980,852 2,198,979 3,781,873 37% FIRE
Administration 2,000 2,000 2,000 0% Suppression - - 152,254 (152,254) 100% 7 Personnel's OT is being charged to general OT object (400031) instead of sworn OT (400032). Contacted payroll to correct the account string.
Sworn Suppression 4,453,872 4,453,872 1,152,859 3,301,013 26% Vacancies, Injury Leave, Vacation/CTO
6. Overtime Report ( All Funds ) ( September 2023)
25% Threshold
ORIGINAL
BUDGET TRANSFERS REVISED
BUDGET
YTD
EXPENDED
AVAILABLE
BUDGET
PCT
Sworn Prevention 29,097 29,097 3,562 25,535 12% Sworn Training 37,683 (37,683) 100% 1 Battalion Chief's OT is being charged to Training instead of Suppression.
Contacted payroll to correct the account string.
TOTAL FIRE 4,484,969 - 4,484,969 1,346,358 3,138,611 30%
PUBLIC WORKS & ENGINEERING SVCS
Facility Maintenance Administration - - Stationary Engineers 10,000 10,000 4,834 5,166 48% Stationary Engineers had after hours calls Building Services 3,000 3,000 485 2,515 16% Utility Sections 132,000 132,000 48,469 83,531 37% Weekend cleaning of the Aquatic centers, stripping and waxing of the Recreation Complex and work in the Council Chambers
Electric 25,000 25,000 8,343 16,657 33% After hours emergency calls.
Parks & Landscape Admin 200,000 200,000 80,154 119,846 40% Tree work and extensive weed abatement in various locations that are open spaces and busy roadways.
Streets Administration 36,000 (30,000) 6,000 49 5,951 1% Street Sweeping 1,100 1,100 189 911 17% Pavement Maintenance 41,447 10,000 51,447 8,641 42,806 17% Traffic Signs & Lines 4,885 20,000 24,885 5,561 19,324 22% Equipment Services 8,000 8,000 8,500 (500) 106% To catch up on outstanding work, clerical and maintenance.
Abatement Services 27,000 27,000 10,666 16,334 40% Abatement staff had Dumpster Day work on the 15th, 22nd and 29th TOTAL PUBLIC WORKS 488,432 - 488,432 175,891 312,541 36%
LIBRARY
Library Administration - - 3,089 (3,089) 100% Admin support fo Deputy City Manager, Library Commission, and staffing shortages.
COMMUNITY SERVICES
Recreation Services/Cities of Service - 23 (23) 100% Recreation Administration - 682 (682) 100% Administrative staff were tabling at several weekend and evening events in July.
Booker T Center 250 250 250 0% Nevin Center 1,000 1,000 1,864 (864) 186% Short-staffed.
Shields Reid 37 37 161 (123) 430% Short-staffed.
Recreation Complex 1,000 1,000 924 76 92% Short-staffed.
Parchester Center 200 200 260 (60) 130% Short-staffed.
May Valley Center - 670 (670) 100% Short-staffed.
Recreation DPRC 500 500 500 0% Senior Center 300 300 300 0% Senior Center Annex 250 250 77 173 31% Staff participated in fireworks events.
Aquatics 2,028 2,028 2,224 (196) 110% Short-staffed.
Convention Center - 551 (551) 100% Increased rentals and county vaccinations required staff overtime Plunge 2,200 2,200 2,009 191 91% Short-staffed.
TOTAL COMMUNITY SERVICES 7,766 - 7,766 9,445 (1,679) 122%
6. Overtime Report ( All Funds ) ( September 2023)
25% Threshold
ORIGINAL
BUDGET TRANSFERS REVISED
BUDGET
YTD
EXPENDED
AVAILABLE
BUDGET
PCT
ECONOMIC DEVELOPMENT PROGRAM
Administration 1,000 1,000 1,000 0% TOTAL GENERAL FUND 11,008,619 - 11,008,619 3,766,780 7,241,839 34%
NON-GENERAL FUND
Overtime By Fund
1012 HILLTOP LANDSCAPE MAINT DIST 20,000 20,000 8,050 11,950 40% The Hilltop crew completed weed abatement around the lake and High Fire Zones
1015 MARINA BAY LNDSCP & LIGHT DIST 25,300 25,300 11,572 13,728 46% The Marina crew overtime was for the July 3rd and tree trimming/weed abatement
1018 RENT CONTROL 2,500 2,500 285 2,215 11% 1050 CR-PLANNING & BUILDING 9,500 9,500 9,500 0% 1055 ENCROACHMENT SVCS 8,000 8,000 3,017 4,983 38% to inspect services completed by PG&E and it corresponds with a permit and the funds should go back to that line
4003 WASTEWATER 7,500 7,500 4,455 3,045 59% Admin staff worked overtime providing support to Department assisting with reconciling invoices, contracts, etc. in preparation of year-end close 4404 RHA-NEVIN PLAZA - 858 (858) 100% On-call services from tenants after hours and weekends. 4405 RHA-NYSTROM VILLAGE - 2,000 (2,000) 100% On-call services from tenants after hours and weekends. 5001 INSURANCE RESERVES - 24 (24) 100% TOTAL NON-GENERAL FUNDS 72,800 - 72,800 30,262 42,538 42%