December 5, 2023
Public Works
DATE: December 5, 2023
TO: Mayor Martinez and Members of the City Council
FROM:
Robert Armijo, PE, Deputy Director of Public Works / City Engineer
Mary Phelps, Project Manager WRR
Subject:
Resolution Authorizing the City Manager to Execute
Recurring Contracts and Agreements with Contra Costa
County, Stege Sanitary District, West County Wastewater District, West County Agency and the California State
Water Resources Control Board for Service
FINANCIAL IMPACT: The Water Resource Recovery Department contracts with Contra Costa County, the California State Water
Resources Control Board, West County Agency, and
Stege Sanitary District for services related to Water
Resource Recovery operations. These funds are
encumbered and are listed each year in the adopted
Water Resource Recovery Department’s operating
budget, including FY 2023-24.
The Water Resource Recovery Department budget and
associated contract line items are subject to annual
review and approval by the City Council. The annual
aggregate amount of these contracts is $1,437,085. The accounts are as follows:
Contra Costa County Public Works Department:
North Richmond Storm Drain Pump Station - $75,000
(40623431-400201)
Clean Water Program - $385,000 (40623431-400202)
The California State Water Resource Control Board:
SSO-WDR Permit - $40,500 (40322631-400293)
AGENDA
REPORT
December 5, 2023
WWTP NPDES Permit - $125,000 (40322731- 400293)
City of Richmond Stormwater NPDES Permit - $40,500
(40623431-400293)
Shared Costs:
West County Agency - $727,585.
Joint Powers Shared Costs - $222,624 (40322731-
400201)
O&M Expense – Damaged Aton Buoy - $162,500
(40322731-400201)
CIP Expense – SBS Tank Design $342,461 (40322930-
400708-01N10)
The above listed items include the shared CIP costs that were established at prior West County Agency Board
meetings in addition to the expenses that are needed to conduct day-to-day business of the Agency (i.e., banking & financial services, professional and technical services, utilities, property services, supplies, etc.).
Stege Sanitary District Sewer Use Fees - $43,500
(40322731-400404)
Sewer Use Fees for 101 residents located in Canyon
Estates. These are homes located in Stege’s Sanitary
District. The City collects user fees and then pays Stege to treat the wastewater. Richmond maintains the
infrastructure.
PREVIOUS COUNCIL
ACTION:
July 26, 2022, Resolution 113-22
STATEMENT OF THE
ISSUE:
Each fiscal year, the Water Resource Recovery
Department budget includes line items for services
provided by various agencies. The proposed resolution
authorizes the City Manager to execute the contracts
associated with these annual line items approved in the budget by the City Council. Approving the resolution will expedite the contract process and improve overall
efficiency.
RECOMMENDED ACTION:
ADOPT a resolution authorizing the City Manager to
execute reoccurring contracts for fiscal year 2023-24 with Contra Costa County, Stege Sanitary District, West
County Wastewater District, West County Agency, and
the State of California Water Resources Control Board at an aggregate annual amount of $1,437,085. The
execution of these contracts shall not exceed the limits as set forth for the following: Contra Costa County North
December 5, 2023
Richmond Storm Drain Pump Station - $75,000; Contra
Costa County Clean Water Program - $385,000;
California Water Resources Control Board - WWTP
National Pollutant Discharge Elimination System
(NPDES) - $125,000; California Water Resources Control
Board - City of Richmond Stormwater NPDES permit -
$40,500; California Water Resources Control Board -
Sanitary Sewer Overflow Waste Discharge Requirement
(SSO - WDR) Permit - $40,500; West County Agency -
$727,585; Stege Sanitary District Sewer Use Fees Joint
Powers Agreement (JPA) - $43,500 – Public Works
Department (Robert Armijo 510-621-5477/Mary Phelps
510-621-1269).
DISCUSSION:
Each fiscal year, the City of Richmond Water Resource Recovery (WRR) Department is obligated to pay fees based on various regulatory permits and joint powers agreements the City has with multiple agencies (State Water Resources Control Board, Contra Costa County Public Works Department, West County Wastewater District, and Stege Sanitary District).
The fees charged by these agencies are based on Resolutions, Memoranda of Understandings, and/or federal or state regulations.
Due to the shared capital improvement projects (CIP) of the West County Agency (Sodium Bisulfite Tank) and the repairs required for the damaged Aton Buoy, the annual expenses for the West County Agency increased substantially. However, the (CIP) expenses will be paid from the Wastewater Enterprise Capital Improvement Project budgets. The operation and maintenance (O&M) expenses will be paid from the wastewater O&M budget.
To improve administrative efficiency, WRR staff is requesting that the City Council adopt a resolution authorizing the City Manager to execute specific contracts listed in the resolution provided the contract amounts do not exceed the amounts listed in the resolution approved by City Council.
DOCUMENTS ATTACHED:
Attachment 1 – Resolution
Attachment 2 – Stege Sanitary District Agreement
Attachment 3 – West County Agency Joint Powers Agreement (with all amendments) Attachment 4 – West County Agency FY 2023-24 Adopted Budget Attachment 5 – West County Agency Aton Buoy Staff Report and Expense Report