December 5, 2023
Human Resources
DATE: December 5, 2023
TO: Mayor Martinez and Members of the City Council
FROM:
Shasa Curl, City Manager
Nickie Mastay, Deputy City Manager, Internal Services
Sharrone Taylor, Interim Director of Human Resources
Subject:
City Holiday Closure from December 26 through
December 29, 2023
FINANCIAL IMPACT: The estimated fiscal impact of one paid holiday by bargaining unit is as follows:
SEIU Local 1021 ~ $111,253
IFPTE Local 21 ~ $121,790
SEIU Local 1021 Part-Time Unit (one-time lump payment
of $500) ~ $75,000
PREVIOUS COUNCIL
ACTION:
Not Applicable
STATEMENT OF THE
ISSUE:
A City holiday office closure is proposed between
December 26-29, 2023. City Council approval is required to approve side letter agreements between the City and
the impacted unions (SEIU 1021 General Employees
Full-Time and Part-Time Units and IFPTE Local 21 Mid-
Management and Executive Units) regarding the holiday
closure.
RECOMMENDED ACTION:
ADOPT a resolution approving the Side Letters between
the City of Richmond and Service Employees
International Union (SEIU) Local 1021 (Full-Time and
Part-Time Units) and International Federation of
Professional and Technical Engineers (IFPTE) Local 21
(Mid-Management and Executive Management Units)
regarding the holiday closure for December 2023 – City
Manager’s Office/Human Resources Department (Shasa
Curl/Sharrone Taylor/Nickie Mastay 510-620-6602).
DISCUSSION:
AGENDA
REPORT
December 5, 2023
The City of Richmond strives to be an employer of choice and recognizes the value City staff provide to our community. It is proposed that City offices be closed between December 25, 2023, and January 1, 2023, and reopen on January 2, 2023. December 25 and January 1 are existing City holidays. The following departments are considered critically essential and will be open with full or minimal operations during the closure:
Police – Fully Operational
o Contact: Assistant Police Chief T. Simmons 510-620-6651 Fire – Operations Division will be open. Management staff are on call, Administrative staff are off.
o Contact: Battalion Chief’s Office: 510-620-6989
Community Services - Recreation
Richmond Recreation Complex -Winter Break Youth Camp and Richmond Plunge (modified hours 9:00 a.m. – 2:00 p.m.) December 26 – 29, 2023. o Contact: Ranjana Maharaj, Deputy Director Community Services – Recreation 510-385-4343
Community Services - Library Open Wednesday - Friday, 10:00 a.m. – 5:00 p.m. with minimal staffing.
o Contact: Kate Eppler, Deputy Director Community Services- Library 510-620-5452
Human Resources – Management staff will be on standby. o Contact: Sharrone Taylor, Interim Director of Human Resources 510-621-1732
Information Technology – Essential employees are available for emergency issues.
o Contact: Sue Hartman, Director of Information Technology 510-620-6874
Public Works – Minimal Staffing – The five Operations & Maintenance Divisions are considered essential services and have historically had “skeleton crews” working during the City’s holiday season shutdowns:
Abatement
Facilities Maintenance
Fleet Maintenance
Parks Maintenance
Streets Maintenance
December 5, 2023
o Contact: Tawfic Halaby, Deputy Director Public Works- Operations 510-672-4537
Richmond Housing Authority - Staff will be on-call and the department will arrange for phone calls to be answered.
o Contact: Gabino Arrendondo, Interim Housing Authority Director 510-621-1300
Employees are permitted to use available vacation, floating holidays, administrative leave, or compensatory time accruals for December 26, 27, 28. As part of the agreement with the full-time SEIU Local 1021, IFPTE Local 21 Mid-Management, and Executive Management unions, the City will provide December 29, 2023, as an additional City paid holiday. The fiscal impact of the one holiday is approximately $250,000. In addition, employees have the option to take a leave of absence without pay.
SEIU 1021 Part-Time Employees Unit: One-Time Lump Sum Payment
The City understands the impact that the holiday closure will have on our part-time hourly employees. Therefore, the City has agreed to issue a one-time lump sum payment of $500 to active SEIU 1021 Part-Time Unit employees to offset the loss of wages during the holiday closure. This fiscal impact is approximately $75,000.
The City has negotiated in good faith the impacts of the holiday closure with the affected bargaining units. The parties have come to an agreement about the holiday closure as outlined in the side letter agreements (Attachments 2-5).
NEXT STEPS:
City staff is requesting that the City Council adopt the resolution approving the Holiday Closure side letter agreements between the City of Richmond and SEIU Local 1021 General Employees, SEIU Part-Time and Intermittent Unit, IFPTE Local 21 Mid- Management Unit, and the IFPTE Local 21 Executive Management Unit.
DOCUMENTS ATTACHED:
Attachment 1 – Resolution
Attachment 2 – Side Letter with SEIU Local 1021 General Employees Attachment 3 – Side Letter with SEIU Local 1021 Part-Time and Intermittent Employees Attachment 4 – Side Letter with Local 21 Mid-Management Unit Attachment 5 – Side Letter with Local 21 Executive Management Unit