City of Richmond
Administrative Manual
REQUEST FOR TRAVEL/TRAINING
(Please refer to Travel Expense Policy & Procedure AP 508 and/or Training Policy AP 309) Stonebraker, Matthew 10/2/23
NAME OF EMPLOYEE DATE OF REQUEST
Captain/ Patrol POLICE
CURRENT CLASSIFICATION DEPARTMENT
A. PURPOSE OF TRAVEL/TRAINING:
Please attach a copy of the event brochure, informational flyer, or webpage printout Senior Management Institute for Police Session #90
DATE(S) FOR EVENT (CONFERENCE, TRAINING, SEMINAR, ETC.): First day: 718/24_ to end date: 7/26/24 if applicable, travel date(s) to: 777/24 Return: 7/26/24_from event.
ANTICIPATED PRODUCTIVITY:
To gain additional knowledge and skills to better manage RPD.
B. ESTIMATED COST: REGISTRATION: _11.400.00 HOTEL:_
TRAVEL (AIR/AUTO): $1,072.96 OTHER: $2,470.06 GRAND TOTAL: $14,943.02 ...
By signing below, I acknowledge that I fully understand and agree with both Travel Expense Policy and Procedures AP 508 and Training Policy AP 309.
Matt Sit 446 11/14/23
Employee's Signature (Board or Commission Member Signature) Date C. APPROVALS:
Approval for travel/training inside California or Nevada:
Lt. D. Reina #1439 11.14.23
Immediate Supervisor Approval (All) Date
11|15/23
Department Director:Approval-fAIl) Date
-..... ... -
Finance Director Approval (Mayor/City Council only) Date Mayor Approval (City Manager, City Attorney and/or City Clerk only) Date Approval for travel/training outside of California or Nevada:
1/14/2023
City Manager Approval (All) Date
Approval for travel/training for International Travel
City Council (All) Date
AP 508-2 Rev 7/1/15
11/13/23, 12:35 PM SMIP
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FOR POLICE
Upcoming Events
Preparing police executives for November 7-8: ICAT Train-the- Trainer in Decatur Illinois (session
the challenges of today and tomorrow
full)
November 9-10: ICAT Train-the-
Trainer in Decatur Illinois
PERF will host four Senior Management Institute for Police (SMIP) sessions in June and July of 2024 at Boston University. The 2024 application period is open. Please click on one of the below session links to December 5-6: ICAT Train-the:
register for SMIP. Trainer in Decatur, Illinois (session full)
The 2024 SMIP Session dates are:
January 9-10: ICAT Train-the-
Session 90: June 2 - June 20 (Session is FULL)
Trainer in Decatur Illinois
Session 91: June 3 - June 21 (Session is FULL)
Session 92: July 7- July 25 (Session is FULL)
Session 93: July 8 - July 26 (Session is FULL)
SMIP Waitlist
Tuition for the 2024 SMIP program will be $11,150 per student.
If you applied for the 2023 waitlist, please reapply for the 2024 sessions. We do not automatically roll over waitlist applications to 2024 sessions.
PERF will be offering SMIP scholarships for the 2024 program. Please see the scholarship section below for more details such as scholarship criteria.
PERF will not require a COVID-19 vaccine for the 2024 SMIP program, unless another large increase in COVID cases occurs. In accordance with the CDC, PERF recommends that everyone stay up to date with https://www.policeforum.org/smip 1/4
POLICE EXECUTIVI
Police Executive Research Forum RESEARCH FORUN
Remittance Address:
PO Box 418044
Boston, MA 02241 October 6, 2023
(202) 466-7820 fax (202) 466-7826 Invoice No: 209415088
INVOICE
SMIP Attendee:
Name Matt Stonebraker
Organization Richmond Police Department
Address 1701 Regatta Bld
Richmond, California 94804
SMIP Session Session 93: July 8th - July 26th
Please pay the BALANCE DUE by check within 45 days. The check should be payable to Police Executive Research Forum, with the name of the participant and agency in the memo section, and sent to:
PERF c/o SMIP
PO Box 418044
Boston, MA 02241-8044
Description Amount
Session 93: July 8th - July 26th $11,150.00
Parking
Matt Stonebraker
Richmond Police Department
*Please make checks payable in U.S. funds*
Subtotal $11,150.00
Amount Paid to Date $550.00
Balance Due $10,600.00
PLEASE CONTACT GABRIELLE SEREBOFF AT [email protected] or (202) 454-8343 WITH ANY QUESTIONS Police Executive Research Forum INVOICE 20317
1120 Connecticut Ave. NW
Suite 930
/ashington, DC 2003
nited State
Remittance Address:
PERF
PO Box 418044 RESEARCH FORUM
Boston, MA 02241
Richmond Police Department Invoice # 20317
Matt Stonebraker Invoice Date 10/27/2023
1701 Regatta Blvd Invoice Due 11/26/2023
Richmond, California 94804
United States Amount Due $ 250.00
Transactions
Description Amount
SMIP 2024 Parking $ 250.00
Total Amount $250.00
Amount Paid -$ 0.00
Amount Due $ 250.00
For any questions, please contact Sydney Eischens at
[email protected] or 202-454-8322.
Op
SENI
POLICE EXECUTIVE
RESEARCH FORUM POLICE EXECUTIVE
RESEARCH FORUM
FOR POLICE
SENIOR MANAGEMENT INSTITUTE FOR POLICE (SMIP)
GENERAL INFORMATION
SMIP 2024: SESSIONS 90-93
Congratulations on being selected to attend the Senior Management Institute for Police (SMIP). The enclosed general information will assist you in planning for your arrival, stay, coursework, and departure. Our aim is to make SMIP as enjoyable and meaningful as possible. PERF and Boston University representatives will be available, on-site, before and during your session to answer any questions that may arise outside of the areas covered below. Also, we will send you additional information as we get closer to your SMIP session.
Any questions you may have in the interim should be directed to Matt Harman at (202) 454-8302 (direct), (301) 785-4019 (cell/text), or [email protected]. or Dan Alioto at (202) 454-8337 (direct) or [email protected].
PROGRAM DATES AND RESIDENCE LOCATION
Session 90 - Sunday, June 2 - Thursday, June 20, 2024
Session 91 - Monday, June 3 - Friday, June 21, 2024
Session 92 - Sunday, July 7 - Thursday, July 25, 2024
Session 93 - Monday, July 8 - Friday, July 26, 2024
Student Residence Hall
The Student Village at 10 Buick Street, Boston, MA 02215 (This is your residence hall and the location where you check in.)
ARRIVING AND DEPARTING
The following may be useful in making travel arrangements.
Arrival on Campus
All participants should plan to check in to the dorm Boston University's campus no later than 12:30 pm on your session's Orientation Day (listed below). If flying, plan to arrive at Boston's Logan Airport no later than 11:00 am. Flights are often delayed so you may wish to arrive the day before your orientation. There is no additional lodging cost if you arrive a day early, but you should have indicated the day of your arrival in your online application. Please note that program meals start with dinner after your session's orientation, which takes place at 2:00 pm on the first day of your session. If you arrive early, you are on your own for meals until then. If the day of your planned arrival changes from what you indicated on your application, please let either Matt Harman or Dan Alioto know well before arrival (see contact information above). There is no need to inform us of arrival time changes unless your arrival on campus will be delayed.
Orientation Session & Welcome Reception
Our orientation session will take place at 2:00 pm on:
Sunday, June 2 - Session 90
• Monday, June 3 - Session 91
Sunday, July 7 - Session 92
• Monday, July 8 - Session 93
You will be given the location and directions to orientation closer to the start of your session.
Graduation
The SMIP program will end by 1:30 pm on:
• Thursday, June 20 - Session 90
• Friday, June 21 - Session 91
• Thursday, July 25 - Session 92
• Friday, July 26 - Session 93
The last class session ends at noon that day. We will then adjourn to a "Graduation Luncheon and Awards Ceremony." Every participant is expected to see the program through to its conclusion. Please do not make reservations for a flight that departs earlier than 4:30 pm on graduation day.
If someone other than you will be making your travel arrangements, please be sure they are aware of this schedule. Every year someone misses graduation because they or the person arranging travel did not understand this. In the event you absolutely must depart prior to the official end of SMIP, please arrange for your agency head to officially notify PERF in advance. If there are no flights to your destination that late in the day, and you need to stay on campus until the next morning, there is no cost to stay in the residence hall the extra night. However, program meals end with the graduation luncheon and everyone must check out of the residence hall by 11:00 am the next day. You should have indicated 2 on your online application if you plan to stay until the next morning; if your plans change, please notify Matt Harman in advance.
Personal or Department Automobiles
Boston University is located in the city and is very convenient to mass transit. There is little use for a car in Boston. Most SMIP participants who bring cars find they do not use them during their stay at SMIP.
Renting a car for your three weeks at SMIP is completely unnecessary. Near the campus and in most downtown locations, legal street parking is very hard to find. Public parking lots are expensive.
Boston and the BU campus can be very congested, and parking is difficult to find. Police vehicles are not exempt from tickets and towing (it has happened in the past).
If you do plan to drive, the campus has secure parking spaces that can be procured at a cost of $250 for the full three weeks of the program. If you plan to bring a vehicle and park on campus, you must make arrangements in advance. Please do not approach the BU campus police or other local police departments about parking on their lots. With over 200 of us on campus when sessions overlap, the number of police vehicles driven to SMIP demands that we park in the designated lot. If your parking plans change from what you indicated on your online application, you must let Matt Harman know before arrival. Once PERF takes custody of parking passes a few days before your session starts, they cannot be returned or refunded. Parking passes will only be issued at check-in if pre-arranged and pre-paid.
OUTWARD BOUND
This year, PERF will feature one day at Thompson Island Outward Bound Professional (OB). OB is an experiential program that will encourage attendees to apply what's been taught in the classroom to structured and supervised leadership building activities. Each activity and after-action review is focused on amplifying participants' effectiveness in leadership roles. OB is located on Thompson Island in the Boston Harbor Islands National Park.
Attendees should be prepared to spend a day outdoors with their session. The level of physical activity will vary depending on the exercise and role, but OB is designed for participants of all ages and physical abilities. Every attendee will be able to participate in some manner with their classmates. PERF recommends that SMIP attendees plan to pack comfortable clothes and footwear for their session's day at OB. PERF will provide more information on the OB day at SMIP, but for background on OB's adult programs, please visit their website here.
MEALS AND SNACKS
Provided Meals
Meals will be provided, at no additional cost, starting with dinner after orientation and ending with the Graduation Luncheon on your final day. All provided meals will be served in the Boston University cafeteria or provided by PERF and BU Catering. Those of you arriving early or staying late will find various restaurants and fast-casual establishments within the Boston University area. During the program, three meals are provided Monday through Friday. Brunch and dinner will be offered on weekends rather than three meals. Mealtimes will be listed on the class schedule provided at orientation. 3 There will be one dinner early in the program that is not covered by SMIP, due to a planned SMIP event. Please account for this if your agency is providing a per diem.
Dining Out
In the event you would like to enjoy an occasional meal out, there is a wide variety of restaurants within a few blocks of the campus. Boston is home to many exceptional restaurants, though some are out of walking distance from the campus.
Daily Breaks
Each class day, there will be morning and afternoon breaks during which refreshments will be provided.
Breaks will provide sufficient time for using the restroom and returning phone calls and text messages.
Convenience Stores
There are small markets all over the BU campus. There is a well-stocked market/sandwich shop in your residence hall, but in the summer it is closed in the evening. Also, a CVS Pharmacy, Target, and Star Market grocery store are within walking distance of the dorm.
VISITORS
Boston and the surrounding area is a great place to vacation, and many attendees have family and/or friends join them in Boston for some sightseeing. June and July are ideal months for visiting Boston, but it is highly recommended that any visitors come before or after, but not during, your SMIP session.
This is not to discourage weekend visitors; just be aware that there are still reading assignments to be completed for Monday morning. Most attendees find that during their three weeks in Boston they become sufficiently familiar with the city, and the attractions that would interest their families or guests, that they become excellent tour guides. Thus, the best time for visitors is after SMIP.
Overnight guests and pets are not permitted in the residence hall. Only SMIP attendees and registered PERF staff/faculty are permitted in the 10 Buick Street residence hall after 11:00 pm.
Building security requires all guests to sign in and surrender their driver's license. Guests are permitted until 11:00 pm. Campus authorities will look for anyone who has not picked up their license and signed out by 11:00 pm. Please be respectful of the fact that you share the common areas of your suite with three other attendees to whom this is also home. Neither attendees nor their guests can be accommodated in the residence hall before or after SMIP.
Visitor Accommodations
In the event you plan to have guests meet you in Boston, there are a number of hotels not too far from the Boston University campus. The Commonwealth Hotel is owned by BU and is located at the east end of the campus (by Fenway Park), about two miles from your dorm. The Doubletree and Hyatt hotels in Cambridge are close by and may be less costly. There are also hotels in the neighboring city of Brookline. The Omni Parker House is a great old but restored hotel in the heart of Boston that sometimes offers great deals. Generally though, accommodations near downtown Boston can be very expensive. 4 Additionally, several dozen colleges and universities in Boston will be holding commencement exercises in early June, making rooms sometimes difficult to find and very costly. You may find the best deals online. Use the 700 block of Commonwealth Avenue, Boston, MA 02215 as the base location for your search of nearby hotels. Since the "T" (mass transit system) is so convenient, you may find more economical rooms away from the city center but still on the "T" routes.
Guests at Graduation
You are welcome to have family members or other guests join you at the Graduation Luncheon and Awards Ceremony, with adequate notice. There is no cost for this. Please limit graduation guests to two people.
FIREARMS
Firearms security is a major issue with the university administration. Firearms are strictly prohibited by Boston University policy. The Boston University Police Department understands this may raise a problem for those driving a police vehicle to SMIP. Therefore, they have offered to make secure weapon lock boxes at their facility available to sworn officials attending SMIP. Please utilize these lock boxes.
Do not keep weapons in cars or rooms on campus. The campus police headquarters is located on Harry Agganis Way, one block west of our residence hall. If you plan to bring a firearm, please let both the BU Police Department and Matt Harman or Dan Alioto know.
PRE-SESSION READINGS
If you chose to receive your pre-session readings digitally, PERF will email you several links to the PERF publications. If you opted for hard copies, you will receive these in the mail. Regardless of your choice, PERF will send these materials to you about four weeks before your session starts, and you should read these materials before attending SMIP.
FOR MORE INFORMATION AND QUESTIONS
PERF will send you additional logistical information as we get closer to your session. We also plan to host several informational calls to go over more program details and answer any questions you may have. However, should you have any questions prior to those calls or your arrival, please contact Matt Harman at (202) 454-8302 (direct), (301) 785-4019 (mobile/text), or [email protected], or Dan Alioto at (202) 454-8337 (direct) or [email protected].
We look forward to seeing you in Boston.
5 11/13/23, 12:35 PM SMIP
their COVID vaccination. PERF reserves the right to make a change to this policy for the health and safety of everyone participating in the program.
If you have any questions, please review the SMIP FAQ page. For other questions, you may contact Matt Harman at [email protected] or 202-454-8302.
Why SMIP
The policing profession is changing as never before. Today's police executives face challenges that did not exist a decade ago, or even a year ago. Recruiting and retention challenges, stubbornly high violent crime rates, communities concerns about police use of force and calls for reform measures, the worsening opioid crisis, increasing homelessness, constantly evolving domestic terror threats, and the implications of cybercrimes stemming from new technologies - all of these represent new and difficult challenges for police leaders.
Communities expect more from their police departments in terms of de-escalation strategies and critical thinking, appropriate use of force, procedural justice, accountability, and transparency. Police executives seeking to employ new technologies such as facial recognition and drones are often faced with public scrutiny over privacy and other concerns. Issues related to officer wellness, mental health and police suicides are also taking on new prominence. Today's recruits differ in significant ways from previous generations in how they view their careers and what they want to achieve, and recruitment is becoming more difficult. Chiefs and Sheriffs must find new ways to address these issues and deliver a wider scope of services, often with fewer resources. The very nature of leadership in policing is changing.
Our goal with SMIP is to ensure that the instruction reflects the best thinking about the changes that are taking place in the field. The SMIP curriculum is continually updated, and the SMIP faculty has the experience and wisdom to prepare attendees to address the current and future challenges in policing. The SMIP program is always informed by recommendations of previous SMIP attendees as well as the leading practitioners and academics who participate in PERF's conferences.
Program Overview
SMIP is a program of the Police Executive Research Forum that provides senior police executives with intensive training in the latest management concepts and practices used in business and government. It also features discussions of the most challenging issues facing law enforcement executives today.
A demanding three-week course, SMIP brings together a faculty from top universities, successful law enforcement chief executives, and subject matter experts from the private sector. It is designed for mid- to upper-level police executives who ultimately will lead police agencies throughout the United States and other participating countries. SMIP's curriculum addresses the issues that demand the attention of today's forward-thinking law enforcement leaders. Classes normally are held at the Boston University School of Law, where participants learn and reside in the university's classrooms and residence hall.
The SMIP Value Proposition
SMIP brings together leading thinkers in corporate and public management to provide intensive training in the latest management theories and practice, innovative solutions to organizational problems, and discussion of important issues in managing public service organizations effectively. The program's goal is to give police managers the same quality of management education available to other leaders in the public and private sectors.
As a developmental program for the profession's current and future leaders, SMIP focuses on leadership and executive development. The curriculum is much more conceptual than technical and requires participants to think in broad terms about their agencies' environment and operations. Readings and class discussions stimulate critical thinking and problem-solving.
Participants emerge with an understanding of advanced management practices and effective leadership.
They also develop an enhanced awareness of the management methods and resources necessary for fulfilling current or future responsibilities. By sharing individual management experiences and exchanging ideas during group discussions, participants gain confidence in their managerial abilities and develop sources of consultation, advice and support that will endure well beyond the course. https://www.policeforum.org/smip 2/4
11/13/23, 12:44 PM Trip and Price Details | Southwest Airlines 2 Login Españial ®
JUL 7 - 25
* OAK ÷ BOS
Trip & Price Details Price Payment Confirmation
X Flight Morty
# 1011/102 Price per Passenger $953.08
Sun 7/7 OAK → BOS 9 hr 5 min 1 stop 7% Anytime Taxes and fees pe Passenge $119.88
7:05 AM 7:10 PM
Total per Passenger $1,072.96
Passengers)
# 4758 / 1591
Fri 7/26 BOS → OAK 10 hr 25 min 1 stop Wanna Get Away Plus $1,072.96 Flight total
4:55 PM 12:20 AM
Only 4 left!
- Next Day with pto someo
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• Starting July 1, 2023(12:00 a.m. CT), for Wanna Get Away® or Wanna Get Away Plus™™ reward travel reservations (booked with points): If you do not cancel your reservation at least 10 minutes before the flight's original scheduled departure time, any points used for booking will be forfeited, along vith any taxes and fees associated with your reward travel reservation. For Anytime or Business Select reward travel reservations: the points use or booking will be redeposited to the purchaser's Rapid Rewards® account, and any taxes and fees associated with the reward travel reservation w be converted into a Transferable Flight Credit™ for future use. • Please read the fare rules associated with this purchase. • When booking with Rapid Rewards points, your points balance may not immediately update in your account. •REALID Requirement: Do you have a REAL ID? Beginning May 7, 2025, you will need a state-issued REAL ID compliant license or identification card, or another acceptable form of ID (such as a U.S. Passport), to fly within the United States. Visit www.tsa.gov for a list of acceptable forms of ID and additional information regarding REAL ID requirement.
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11/13/23, 12:44 PM Trip and Price Details | Southwest Airlines Flexibility comes with every fare. BAG FEE $0.00
SUBTOTAL $953.08
Teodasily iree. TAXES & FEES $119.88
No dange orcancel fees Chande your Right TRIP TOTAL $1,072.96 later pathou a fee Tere daterence may eprin
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Get a $200.00 statement credit" YOU PAY TODAY $1,072.96 E9»i)) CREDIT ON YOUR STATEMENT -$200.00
and 10,000 Rapid Rewards®* 'points.?
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Boston (Loga 7/07 8:00 PM
Boston (Logan), MA - BOS Sun, Jul 7. 2024
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Boston (Loga 7/26 EE 3:00 PM
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11/13/23, 12:43 PM Car Rental: Save More on Rental Cars, Vans & Trucks | Hertz Hertz
Thank you, Matthew
Your Confirmation Number is: K6752935530
Don't forget to bring the same credit/debit card used when making your reservation.
We emailed a copy of this confirmation to [email protected] Sun, Jul 07 | 6:30 PM Fri, Jul 26 | 5:00 PM
Boston Logan International Airport Boston Logan International Airport Add to Google or Yahoo Calendar
Add Flight Information | Cancel Reservation
Modify Reservation
If you have prepaid for your rental, don't forget to bring the same credit card you used to PrePay when you pickup your car.
*If you fail to cancel this reservation prior to your reserved pick-up time or fail to pick-up the vehicle, the No-Show fee listed in the chart above will be charged to the Credit Card you used at booking Your Itinerary
2470.06 USD
Deta DISCOUNTS
Pick-up and Return Pick-up Time CDP Name: RICHMOND POLICE DEPARTME,CDP RateYour Location Sun, Jul 07, 2024 at Rate has been discounted based on the Hertz CDP Boston Logan provided,RQ: CR
06:30 PM
International Airport
BASE RATE
Return Time
2 weeks at 645.13 USD 1290.26 USD
Fri, Jul 26, 2024 at 05:00
5 extra days at 92.25 USD 461.25 USD
PM
INCLUDED
Discounts Premium Emergency Roadside
CDP: RICHMOND Service
POLICE DEPARTME Unlimited Miles Included
Official Travel
RQ: CR
https://www.hertz.com/rentacar/reservation/#confirmation 1/3 11/13/23, 12:43 PM Car Rental: Save More on Rental Cars, Vans & Trucks | Hertz TAXES 144.55 USD
EXTRAS
Skip the Pump and Save Time 69.47 USD
FEES
Airport Concession Fee i 219.87 USD
Customer Facility Charge O 114.00 USD
-
VEHICLE LICENSING FEE AND 157.99 USD
TAX O
Total
2470.06 USD
AVAILABLE OPTIONAL ITEMS AT THE COUNTER
Liability Insurance Supplement
daily 17.11 USD
Loss Damage Waiver
daily 15.00 USD
Personal Accident Insurance / Personal Effects Coverage daily 7.51 USD
'What You Pay at the Counter' is the balance of the total amount due based on the reservation above, including any optional extras. This is payable on pick-up in destination currency, which is subject to exchange rate changes on day of pick-up.
'Total' does not include any additional items you may select at the location, or any costs arising from the rental (such as damage, fuel or road toll charges).
Please note: Credit Cards and Debit Cards can be used at the start of a rental, however there are some restrictions regarding the use of a debit card. To qualify for a rental using a debit card, you will be required to provide proof of a return airline flight that coincides with your rental and present two (2) valid forms of identification. You can use a debit card if it is already included in your Gold Plus Rewards profile or the rental is an Insurance Replacement rental.
Regardless of which card was used for the reservation and pick up of the car, debit cards are accepted for payment at the end of your rental. Please refer to Forms of Payment in the Rental Qualifications & Requirements for complete
information.
Rate is guaranteed. Taxes, fees and extras, if not included in the Rate, are subject to change.
Hertz Ultimate Choice provides the freedom to choose the vehicle that's right for you from our best fleet ever. Make the Ultimate Choice when you book any Standard, Intermediate or Fullsize vehicle at over 50 airports nationwide.
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