6. Overtime Report ( All Funds ) ( October 2023)
PERIOD 4, OCTOBER 2023
33% Threshold
ORIGINAL
BUDGET TRANSFERS REVISED
BUDGET
YTD
EXPENDED
AVAILABLE
BUDGET
PCT
GENERAL FUND (summary)
400031 OVERTIME/General 1,725,650 1,725,650 709,501 1,016,149 41% 400032 OVERTIME/Sworn 9,282,969 9,282,969 4,046,143 5,236,826 44% TOTAL GENERAL FUND 11,008,619 11,008,619 4,755,644 6,252,975 43% Overtime By Department
CITY CLERK
Administration 20,000 20,000 7,251 12,749 36% Two staff required for every council meeting - three staff required while the city clerk was out on leave 9-1-23 to 10-31-23
COMMUNITY DEVELOPMENT -
General Plan Code Enforcement 20,000 20,000 2,440 17,560 12%
FINANCE -
General Accounting - 844 (844) - Short-staffed. A budget transfer will be completed.
Payroll - 30,734 (30,734) - Short-staffed. Budget will be added at mid-year.
Treasury/Cash Management - - Accounts Payable 600 600 43 557 7% Revenue Collection 5,000 5,000 2,079 2,921 42% Short-staffed.
TOTAL FINANCE 5,600 - 5,600 33,700 (28,100) 602%
HUMAN RESOURCES
Administration 199 (199) - A budget transfer will be done to cover the actual.
POLICE
Administration 490,227 490,227 152,421 337,806 31% CAD Dispatch System 680,625 680,625 245,559 435,066 36% New hire training RM System 4,000 4,000 450 3,550 11% Parking Enforcement 6,000 6,000 1,001 4,999 17% Sworn Administration 4,800,000 4,800,000 2,352,931 2,447,069 49% Short-staffed, and events have continued to pick-up post-pandemic.
TOTAL POLICE 5,980,852 - 5,980,852 2,752,362 3,228,490 46% FIRE
Administration 2,000 2,000 2,000 0% Suppression - - 12,562 (12,562) - 7 Personnel's OT is being charged to general OT object (400031) instead of sworn OT (400032). Contacted payroll to correct the account string.
Sworn Suppression 4,453,872 4,453,872 1,678,598 2,775,274 38% Vacancies, Injury Leave, Vacation/CTO
6. Overtime Report ( All Funds ) ( October 2023)
33% Threshold
ORIGINAL
BUDGET TRANSFERS REVISED
BUDGET
YTD
EXPENDED
AVAILABLE
BUDGET
PCT
Sworn Prevention 29,097 29,097 5,457 23,640 19% Sworn Training 9,158 (9,158) - 1 Battalion Chief's OT is being charged to Training instead of Suppression.
Contacted payroll to correct the account string.
TOTAL FIRE 4,484,969 - 4,484,969 1,705,774 2,779,195 38%
PUBLIC WORKS & ENGINEERING SVCS
Facility Maintenance Administration - - Stationary Engineers 10,000 10,000 5,212 4,788 52% Stationary Engineers had after hours calls Building Services 3,000 3,000 667 2,333 22% Utility Sections 132,000 132,000 66,701 65,299 51% Weekend cleaning of the Aquatic centers, stripping and waxing of floors at community centers.
Electric 25,000 25,000 8,943 16,057 36% After hours emergency calls.
Parks & Landscape Admin 200,000 200,000 108,539 91,461 54% Tree work and extensive weed abatement in various locations that are open spaces and busy roadways.
Streets Administration 36,000 (30,000) 6,000 49 5,951 1% Street Sweeping 1,100 1,100 189 911 17% Pavement Maintenance 41,447 10,000 51,447 11,170 40,277 22% Traffic Signs & Lines 4,885 20,000 24,885 7,119 17,766 29% Equipment Services 8,000 8,000 11,193 (3,193) 140% To catch up on outstanding work, clerical and maintenance.
Abatement Services 27,000 27,000 17,875 9,125 66% Abatement staff had Dumpster Day work on the 15th, 22nd and 29th TOTAL PUBLIC WORKS 488,432 - 488,432 237,658 250,774 49%
LIBRARY
Library Administration - - 3,718 (3,718) #DIV/0! Admin support fo Deputy City Manager, Library Commission, and staffing shortages.
COMMUNITY SERVICES
Recreation Services/Cities of Service - 23 (23) - Tool Lending Library OT Recreation Administration - 877 (877) - Administrative staff were tabling at several weekend and evening events in July.
Booker T Center 250 250 250 0% Nevin Center 1,000 1,000 1,864 (864) 186% Short-staffed during summer camp Shields Reid 37 37 161 (123) 430% Short staffed during summer camp Recreation Complex 1,000 1,000 924 76 92% Short-staffed.
Parchester Center 200 200 260 (60) 130% Short-staffed.
May Valley Center - 670 (670) - Short-staffed.
Recreation DPRC 500 500 500 0% Senior Center 300 300 300 0% Senior Center Annex 250 250 77 173 31% Staff participated in fireworks events.
Aquatics 2,028 2,028 3,050 (1,022) 150% Short-staffed.
Convention Center - 1,918 (1,918) 100% Increased rentals required staff overtime Plunge 2,200 2,200 2,719 (518) 124% Short-staffed.
TOTAL COMMUNITY SERVICES 7,766 - 7,766 12,542 (4,776) 162%
6. Overtime Report ( All Funds ) ( October 2023)
33% Threshold
ORIGINAL
BUDGET TRANSFERS REVISED
BUDGET
YTD
EXPENDED
AVAILABLE
BUDGET
PCT
ECONOMIC DEVELOPMENT PROGRAM
Administration 1,000 1,000 1,000 0% TOTAL GENERAL FUND 11,008,619 - 11,008,619 4,755,644 6,252,974 43%
NON-GENERAL FUND
Overtime By Fund
1012 HILLTOP LANDSCAPE MAINT DIST 20,000 20,000 11,063 8,937 55% The Hilltop crew completed weed abatement around the lake and High Fire Zones
1015 MARINA BAY LNDSCP & LIGHT DIST 25,300 25,300 14,473 10,827 57% The Marina crew overtime was for the July 3rd and tree trimming/weed abatement
1018 RENT CONTROL 2,500 2,500 285 2,215 11% 1050 CR-PLANNING & BUILDING 9,500 9,500 403 9,097 4% 1055 ENCROACHMENT SVCS 8,000 8,000 6,583 1,417 82% To inspect services completed by PG&E and it corresponds with a permit and the funds should go back to that line
4003 WASTEWATER 7,500 7,500 5,689 1,811 76% Admin staff worked overtime providing support to Department assisting with reconciling invoices, contracts, etc. in preparation of year-end close 4404 RHA-NEVIN PLAZA - 920 (920) - On-call services from tenants after hours and weekends. 4405 RHA-NYSTROM VILLAGE - 2,182 (2,182) - On-call services from tenants after hours and weekends. 5001 INSURANCE RESERVES - 119 (119) - TOTAL NON-GENERAL FUNDS 72,800 - 72,800 41,717 31,083 57%