December 19, 2023
Public Works
DATE: December 19, 2023
TO: Mayor Martinez and Members of the City Council
FROM:
Daniel Chavarria, PE, Public Works Director
Josef Munoz, Capital Project Manger
Jene Levine-Snipes, Development Project Manager
Subject:
Resolution to approve the Sole Source contract for
CSW|ST2 for the Richmond Art and Lighting Project
FINANCIAL IMPACT: These actions do not create any direct cost or liability to the City’s General Fund. The actions contemplated here will be funded by a grant that does not have to be repaid.
These funds are administered by the Public Works
Department in accordance with CalTrans rules and
regulations for the Clean California Grant Fund. The
Public Works Department, Parks Division will adjust its budget accordingly for this program. Account String
15436431-400733-23031
PREVIOUS COUNCIL
ACTION:
October 18, 2022 - Accept and Appropriate Grant Funds
via Resolution 153-22
STATEMENT OF THE
ISSUE:
City staff is requesting City Council to approve a sole- source contract to CSW|ST2 formerly Vallier Design
Associates for the Richmond Art and Light Project in an amount not to exceed $485,526.
AGENDA
REPORT
December 19, 2023
RECOMMENDED ACTION:
APPROVE a sole-source contract with CSW|ST2 to
provide professional design services to implement the
scope of work described in the Clean California
Enhancement Proposal for the Richmond Art and Light
Project, in an amount of $485,526, for a term from
November 1, 2023 to December 31, 2025 – Public Works
Department (Daniel Chavarria 510-620-6639/Josef
Munoz 510-620-6671/ Jene Levine-Snipes 510-307-
8132).
DISCUSSION:
Richmond Art and Lighting Project consists of beautification and safety projects to enhance local street undercrossings and one overcrossing in the City of Richmond.
The locations are Macdonald Ave., Barrett Ave., and San Pablo Ave. undercrossings on Interstate 80, and the Harbor Way overcrossing on Route 580. The project will install pedestrian scale lighting to brighten the pedestrian experience and artwork to help enliven the space for the community.
Interstate 80 is an eight-lane freeway that transects the City. The width of the structure leaves the sidewalk dark even during daylight hours. The pedestrian experience will be transformed through art and lighting. The artwork will significantly brighten the underpass locations both physically and emotionally by adding color to a drab space. It will also help reduce graffiti by enlivening these spaces and providing less blank canvas for taggers.
Early in the project and grant proposal preparation, CSW|ST2 worked with Caltrans and the City to secure the funding opportunity. On October 19, 2021, Caltrans requested a proposal for Beautification Projects on the state Right of Way. There was only a two- week time to provide the grant proposal.
On October 30, 2021, City of Richmond staff submitted the proposal for the Richmond Art and Lighting Project to Caltrans. On September 23, 2022, the City was provided the use of the Clean California funds for beautification projects on the State Right of Way to finalize the grant award. A Co-Op agreement is an agreement to use the funds in partnership with Caltrans on the Right of Way property. It was fully executed on January 30, 2023. The project must be completed by June 30, 2024.
City staff is requesting City Council to approve the sole-source contract with CSW|ST2.
CSW|ST2 met with the community on several occasions and created the work scope design selected and awarded by the State. The City, Caltrans, and CSW|ST2 had approximately two weeks to collaborate and prepare the budget and scope of the Richmond Art and Lighting Project. This included researching the existing site conditions and several collaboration meetings with Caltrans and City of Richmond, Planning, Cultural Arts, and Public Works staff. CSW|ST2 has worked with artists and Caltrans to successfully implement the Richmond Art and Light project. Additionally,
December 19, 2023
CSW's president and Vallier worked on the original mural projects and lighting for the three underpasses for the Richmond Redevelopment Agency.
DOCUMENTS ATTACHED:
Attachment 1 – Contract
Attachment 2 – Sole-Source Justification
Attachment 3 – Co-Op Agreement
Attachment 4 – Resolution 153-22 CC Adopted 10-18-2022