February 6, 2024
Human Resources
DATE: February 6, 2024
TO: Mayor Martinez and Members of the City Council
FROM:
Nickie Mastay, Deputy City Manager, Internal Services
Sharrone Taylor, Director of Human Resources
Subject:
Amend Staffing (Position Control) and Appropriate Funds as Required
FINANCIAL IMPACT: The fiscal impact for Community Development is $24,371, for Economic Development is $68,243, and
there is a salary savings of $9,002 in Finance. All
projections are approximations for five months, and the final fiscal impact will be determined once the vacancies are filled.
PREVIOUS COUNCIL
ACTION:
None
STATEMENT OF THE
ISSUE:
The City Council’s authorization is required to amend
staffing (position control) and appropriate funds.
RECOMMENDED ACTION:
ADOPT a resolution to amend staffing (position control) for the Community Development-Planning, Human
Resources, City Attorney, Economic Development, and
Finance Departments; and APPROPRIATE associated
salaries, wages, and benefits as required – Human
Resources Department (Nickie Mastay/ Sharrone Taylor
510-620-6602).
DISCUSSION:
To implement City Council policy direction, modifications to the City's position control are required. The City Council’s approval is required to approve revisions to position control and appropriate associated salaries, wages, and benefits as required.
AGENDA
REPORT
February 6, 2024
COMMUNITY DEVELOPMENT - PLANNING
The Community Development Department is requesting the reallocation of (1) Assistant/Associate Planner to (1) Senior Planner.
Senior Planner
This position is needed to begin reinstating the advance planning function within the Planning Division. The Planning Division currently does not have any staff that are fully dedicated to the development and implementation of long-range plans, policies, and programs. Adding this position will improve the Planning Division’s capacity to work on multiple long-range planning initiatives that align with the City Council’s Goals and Objectives, including economic development, housing, transportation, climate resiliency, and historic preservation. This position would also work on the implementation and aligning the Municipal Code with changes in State law. A dedicated advanced planning position will also allow existing staff in the current planning function to increase their focus on development application reviews.
CITY ATTORNEY’S OFFICE
The City Attorney’s Office is requesting the reallocation of (1) Administrative Services Coordinator to (1) Paralegal.
Paralegal
The City Attorney's Office reviewed their staffing needs. It has been determined that the department needs a Paralegal who will perform complex legal duties in the department.
Job duties would include assisting with discovery, service and processing of subpoenas, and litigation case management, inclusive of filing legal documents in state and federal courts, drafting, reviewing, and serving motions and legal documents, drafting and reviewing contracts for compliance, and calendaring case related-due dates. The Paralegal position will significantly improve office productivity and increase output and efficiency. This change has no fiscal impact.
HUMAN RESOURCES DEPARTMENT
The Human Resources Department is requesting the reallocation of (1) Employee Benefits Analyst to (1) Human Resources Analyst I/II.
Human Resources Analyst I/II
During the job description review, it was determined that the Employee Benefits Analyst job description should be updated and replaced with a general classification of Human Resources Analyst I/II. The City did not remove this classification because the incumbent performed the duties outlined in the Employee Benefits Analyst description.
This position is now vacant, and the Human Resources Department desires to
February 6, 2024
reallocate the vacancy to Human Resources Analyst I/II. Allocating this vacancy to Human Resources Analyst I/II will enable greater flexibility in recruiting for this position, allow for a broad range of job duties that will best serve the City of Richmond, and provide a promotional opportunity to existing staff. This change has no fiscal impact.
ECONOMIC DEVELOPMENT
The Economic Development Department is requesting the reallocation of (1) Economic Development Coordinator to (1) Senior Business Assistance Officer, and the addition of (1) Administrative Assistant.
Senior Business Assistance Officer
Upon approval of the request, the Economic Development Department will have one dedicated Senior Business Assistance Officer, which will be assigned to oversee general economic development programs, and the Port will also benefit from having one dedicated Senior Business Assistance Officer dedicated to Port activities for a total of two FTEs.
Administrative Assistant
The Arts and Culture division has flourished under the current leadership and will continue to grow with the establishment of the City’s first art district (per City Council direction) and endeavors to continue establishing attractive and relevant art installations throughout the City. The incumbent will assist with report writing, contract administration, invoice processing, and overall support of the division.
FINANCE DEPARTMENT
The Finance Department is requesting the reallocation of (1) Chief Accountant to (1) Senior Accountant.
Senior Accountant
The Finance Director desires to allocate the existing Chief Accountant vacancy to Senior Accountant. This position will be in the Treasury division and will support the team with high-level accounting tasks.
FISCAL IMPACT:
There is no fiscal impact for reallocating the Administrative Services Coordinator to Paralegal, or for reallocating the Employee Benefits Analyst to Personnel Analyst I/II.
The City Council must approve the budget appropriation for the difference between positions. Below is a table that illustrates the fiscal impact based on five months of salary to allow time for recruitment and onboarding. Below is an estimate, and the actual salary and benefits costs will be determined once the positions are filled.
February 6, 2024
Job Title Salary (Step 3) and Benefits (@80%)
5 Months - February to June
Senior Planner ~ $24,371
Paralegal No change
Senior Business Assistance Officer ~ $ 34,398
Administrative Assistant ~ $ 33,845
Human Resources Analyst I/II No change
Senior Accountant ~ $(9,002) savings
SUMMARY:
City staff recommend approval of the resolution amending position control which will modify position control in the following manner:
Position Control
Classification Department Unit
Delete 1 Asst/ Associate Planner Community Development - Planning
SEIU Local 1021 – General
Employees
Add 1 Senior Planner Community Development -
Planning
IFPTE Local 21 – Mid-
Management
Delete 1 Administrative Services
Coordinator City Attorney’s Office IFPTE Local 21 – Mid- Management
Add 1 Paralegal City Attorney’s Office SEIU Local 1021 – General Employees
Delete 1 Employee Benefits Analyst Human Resources IFPTE Local 21 – Mid- Management
Add 1 Human Resources Analyst I/II Human Resources IFPTE Local 21 – Mid- Management
Delete 1 Chief Accountant Finance Department IFPTE Local 21 – Mid- Management
Add 1 Senior Accountant Finance Department IFPTE Local 21 – Mid- Management
Delete 1 Economic Development
Coordinator Economic Development IFPTE Local 21 – Mid-
Management
Add 1 Senior Business Assistance
Officer Economic Development IFPTE Local 21 – Mid-
Management
Add Administrative Assistant Economic Development SEIU 1021- General Employees
In addition, City staff are requesting an appropriation of the required wages, salaries, and benefits, as required.
DOCUMENTS ATTACHED:
Attachment 1 – Resolution Amending Position Control