6. Overtime Report ( All Funds ) ( November 2023)
PERIOD 5, NOVEMBER 2023
42% Threshold
ORIGINAL
BUDGET TRANSFERS REVISED
BUDGET
YTD
EXPENDED
AVAILABLE
BUDGET
PCT
GENERAL FUND (summary)
400031 OVERTIME/General 1,725,650 3,836 1,729,486 888,757 840,729 51% 400032 OVERTIME/Sworn 9,282,969 9,282,969 4,880,249 4,402,720 53% TOTAL GENERAL FUND 11,008,619 11,012,455 5,769,006 5,243,449 52% Overtime By Department
CITY CLERK
Administration 20,000 20,000 10,011 9,989 50% Two staff required for every council meeting - three staff required while the city clerk was out on leave 9-1-23 to 10-31-23
COMMUNITY DEVELOPMENT -
General Plan Code Enforcement 20,000 20,000 2,440 17,560 12%
FINANCE -
General Accounting - 1,321 (1,321) - Short-staffed. A budget transfer will be completed.
Payroll - 38,320 (38,320) - Short-staffed. Budget will be added at mid-year.
Treasury/Cash Management - - Accounts Payable 600 600 214 386 36% Revenue Collection 5,000 5,000 2,174 2,826 43% Short-staffed.
TOTAL FINANCE 5,600 - 5,600 42,029 (36,429) 751%
HUMAN RESOURCES
Administration 386 (386) - A budget transfer will be done to cover the actual.
POLICE
Administration 490,227 490,227 188,160 302,067 38% CAD Dispatch System 680,625 680,625 308,737 371,888 45% New hire training RM System 4,000 4,000 637 3,363 16% Parking Enforcement 6,000 6,000 1,001 4,999 17% Sworn Administration 4,800,000 4,800,000 2,823,278 1,976,722 59% Short-staffed, and events have continued to pick-up post-pandemic.
TOTAL POLICE 5,980,852 - 5,980,852 3,321,813 2,659,039 56% FIRE
Administration 2,000 2,000 2,000 0% Suppression - - 32,702 (32,702) - 7 Personnel's OT is being charged to general OT object (400031) instead of sworn OT (400032). Contacted payroll to correct the account string.
Sworn Suppression 4,453,872 4,453,872 2,036,280 2,417,592 46% Vacancies, Injury Leave, Vacation/CTO
6. Overtime Report ( All Funds ) ( November 2023)
42% Threshold
ORIGINAL
BUDGET TRANSFERS REVISED
BUDGET
YTD
EXPENDED
AVAILABLE
BUDGET
PCT
Sworn Prevention 29,097 29,097 7,909 21,188 27% Sworn Training 12,782 (12,782) - 1 Battalion Chief's OT is being charged to Training instead of Suppression.
Contacted payroll to correct the account string.
TOTAL FIRE 4,484,969 - 4,484,969 2,089,673 2,395,296 47%
PUBLIC WORKS & ENGINEERING SVCS
Facility Maintenance Administration - 118 (118) Stationary Engineers 10,000 10,000 5,713 4,287 57% Stationary Engineers had after hours calls Building Services 3,000 3,000 1,152 1,848 38% Utility Sections 132,000 132,000 79,899 52,101 61% Weekend cleaning of the Aquatic centers, stripping and waxing of floors at community centers.
Electric 25,000 25,000 10,636 14,364 43% After hours emergency calls.
Parks & Landscape Admin 200,000 200,000 125,761 74,239 63% Tree work and extensive weed abatement in various locations that are open spaces and busy roadways.
Streets Administration 36,000 (30,000) 6,000 49 5,951 1% Street Sweeping 1,100 1,100 189 911 17% Pavement Maintenance 41,447 10,000 51,447 15,156 36,291 29% Traffic Signs & Lines 4,885 20,000 24,885 9,306 15,579 37% Equipment Services 8,000 8,000 14,386 (6,386) 180% To catch up on outstanding work, clerical and maintenance.
Abatement Services 27,000 27,000 21,282 5,718 79% Abatement staff had Dumpster Day work on the 15th, 22nd and 29th TOTAL PUBLIC WORKS 488,432 - 488,432 283,647 204,785 58%
LIBRARY
Library Administration - - 3,993 (3,993) #DIV/0! Admin support fo Deputy City Manager, Library Commission, and staffing shortages.
COMMUNITY SERVICES
Recreation Services/Cities of Service - 23 (23) - Tool Lending Library OT Recreation Administration 500 500 898 (398) - Administrative staff were tabling at several weekend and evening events in July.
Booker T Center 250 250 250 0% Nevin Center 1,000 864 1,864 1,864 (0) 100% Short-staffed during summer camp Shields Reid 37 37 161 (123) 430% Short staffed during summer camp Recreation Complex 1,000 1,000 924 76 92% Short-staffed.
Parchester Center 200 250 450 317 133 71% Short-staffed.
May Valley Center - 1,155 (1,155) - Short-staffed.
Recreation DPRC 500 250 750 750 0% Senior Center 300 300 300 0% Senior Center Annex 250 250 116 134 46% Staff participated in fireworks events.
Aquatics 2,028 972 3,000 3,719 (719) 124% Short-staffed.
Convention Center - 2,850 (2,850) 100% Increased rentals required staff overtime Plunge 2,200 1,000 3,200 2,988 213 93% Short-staffed.
TOTAL COMMUNITY SERVICES 7,766 3,836 11,602 15,016 (3,414) 129%
6. Overtime Report ( All Funds ) ( November 2023)
42% Threshold
ORIGINAL
BUDGET TRANSFERS REVISED
BUDGET
YTD
EXPENDED
AVAILABLE
BUDGET
PCT
ECONOMIC DEVELOPMENT PROGRAM
Administration 1,000 1,000 1,000 0% TOTAL GENERAL FUND 11,008,619 3,836 11,012,455 5,769,006 5,243,448 52%
NON-GENERAL FUND
Overtime By Fund
1012 HILLTOP LANDSCAPE MAINT DIST 20,000 20,000 14,028 5,972 70% The Hilltop crew completed weed abatement around the lake and High Fire Zones
1015 MARINA BAY LNDSCP & LIGHT DIST 25,300 25,300 16,074 9,226 64% The Marina crew overtime was for the July 3rd and tree trimming/weed abatement
1018 RENT CONTROL 2,500 2,500 285 2,215 11% 1050 CR-PLANNING & BUILDING 9,500 9,500 1,089 8,411 11% 1055 ENCROACHMENT SVCS 8,000 8,000 7,349 651 92% To inspect services completed by PG&E and it corresponds with a permit and the funds should go back to that line
4003 WASTEWATER 7,500 7,500 7,216 284 96% Admin staff worked overtime providing support to Department assisting with reconciling invoices, contracts, etc. in preparation of year-end close 4404 RHA-NEVIN PLAZA - 1,414 (1,414) - On-call services from tenants after hours and weekends. 4405 RHA-NYSTROM VILLAGE - 2,582 (2,582) - On-call services from tenants after hours and weekends. 5001 INSURANCE RESERVES - 285 (285) - TOTAL NON-GENERAL FUNDS 72,800 - 72,800 50,320 22,480 69%