February 27, 2024
Police Department
DATE: February 27, 2024
TO: Mayor Martinez and Members of the City Council
FROM:
Bisa French, Chief of Police
Subject:
Sole-Source Contract with Napa -Solano SANE/SART for
Sexual Assault Investigations.
FINANCIAL IMPACT: The estimated yearly expenditure of $16,000 is included in the approved Police Department’s budget and the
remaining funds will be budgeted for appropriately during the upcoming budget cycles for a total amount not to
exceed $48,000 – account string 01191021-400201.
PREVIOUS COUNCIL
ACTION:
n/a
STATEMENT OF THE
ISSUE:
The Police Department relies on Contra Costa County
Medical Center (CCRMC) nurses for providing sexual
assault exams; however, when unavailable, Detectives
need a secondary vendor with available nurses that can
provide the same services.
RECOMMENDED ACTION:
APPROVE a sole-source contract with Napa-Solano
SANE/SART, in an amount not to exceed $48,000, to
have their Sexual Assault Nurse Examiners (SANE)
complete Sexual Assault Response Team (SART) kits,
for the term March 1, 2024, through February 28, 2027 – Police Department (Chief Bisa French 510-621-1802).
AGENDA
REPORT
317
February 27, 2024
DISCUSSION:
Napa-Solano SANE/SART will be utilized to conduct Sexual Assault Response Team (SART) kits when Contra Costa County Medical Center (CCRMC) Sexual Assault Nurse Examiners (SANE) are unavailable. CCRMC has limited nursing staff available to do SART kits leaving Napa-Solano SANE/SART as our only option. Napa-Solano SANE/SART is used by all Contra Costa County agencies including the City of Richmond.
SART kits are vitally important to preserve evidence for sexual assault crimes and must be performed quickly and with care. SANE nurses are specially trained to perform the task and to preserve the evidence to be used in a conviction of a suspect.
This contract is being requested using a three-year sole-source authorization.
DOCUMENTS ATTACHED:
Attachment 1 – Standard Contract
Attachment 2 – Three-Year Sole-Source
318
CITY OF RICHMOND
STANDARD CONTRACT
Department: Project Manager:
Project Manager E-mail: Project Manager Phone No:
PR No: Vendor No: P.O./Contract No:
Description of Services:
The parties to this STANDARD CONTRACT do mutually agree and promise as follows:
1. Parties. The parties to this Contract are the City of Richmond (herein referred to as the “City”) and the following named Contractor:
Company Name:
Street Address:
City, State, Zip Code:
Contact Person:
Telephone: Email:
Business License No: / Expiration Date:
A California [ ] corporation, [ ] limited liability corporation [ ] general partnership, [ ] limited partnership, [ ] individual, [ ] non-profit corporation, [ ] individual dba as [specify:] , [ ] other [specify:]
2. Term. The effective date of this Contract is and it terminates unless terminated as provided herein.
3. Payment Limit. City’s total payments to Contractor under this Contract shall not exceed $ . City shall not pay for services that exceed the Contract Payment Limit unless a contract amendment has been approved by the City Council or City Manager.
4. Contractor’s Obligations. Contractor shall provide those services and carry out that work described in the Service Plan (Exhibit A) which is attached hereto and is incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.
5. City's Obligations. City shall make to the Contractor those payments described in the Payment Provisions (Exhibit B) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.
319
6. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C) which are attached hereto and are incorporated herein by reference.
7. General Conditions. This Contract is subject to the General Conditions (Exhibit D) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.
8. Special Conditions. This Contract is subject to the Special Conditions (Exhibit E) (if any) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. (Note:
other than Public Works contracts, the City will agree to Special Conditions only in unusual circumstances.)
9. Insurance Provisions. This Contract is subject to the Insurance Provisions (Exhibit F) which are attached hereto and are incorporated herein by reference.
10. Signatures. These signatures attest the parties' Contract hereto:
CITY OF RICHMOND CONTRACTOR:
a municipal corporation
By:
(* The Corporation Chairperson of the Board,
President or Vice President should sign below)
Title: By:
I hereby certify that this Contract Title:
has been approved by City Council.
Date Signed:
B y :
City Clerk
(* The Corporation Chief Financial Officer,
Secretary or Assistant Secretary should sign below)
Approved as to form:
B y :
B y : T i t l e :
City Attorney
Date Signed:
(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a corporation
or nonprofit organization, this Contract (1) must
be signed by (a) the Chairperson of the Board,
President or Vice-President
and (b) the
Secretary any Assistant Secretary, the Chief
Financial Officer or any Assistant Treasurer.
LIST OF ATTACHMENTS:
Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Standard Contract/EJ/TE 9-26-07
320
For the Contract between the City of
Richmond and
EXHIBIT A
SERVICE PLAN
Contractor shall, to the satisfaction of the , perform the following services and be compensated as outlined below:
Police Department
321
For the Contract between the City of
Richmond and
EXHIBIT B
PAYMENT PROVISIONS
{PLEASE NOTE THAT THE CITY OF
RICHMOND SHALL NOT PAY FOR SERVICES
THAT EXCEED THE CONTRACT PA YMENT LIMIT UNLESS A CONTRACT
AMENDMENT HAS BEEN APPROVED BY THE CITY COUNCIL OR THE CITY MANAGER}
1. Provided Contractor is not in default under this Contract, Contractor shall be compensated as provided below.
2. Any and all payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photo copying, meals and travel etc). Invoices, shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the City. Contractor may be required to provide back-up material upon request.
3. Contractor shall submit timely invoices to the following address:
Attention: City of Richmond, Finance Department - Accounts Payable Project Manager: Department:
PO Box 4046
Richmond, CA 94804-0046
4. All invoices that are submitted by Contra ctor shall be subject to the approval of the City’s Project Manager, before payments shall be authorized.
5. The City will pay invoice(s) within 45 days a fter completion of services to the City’s satisfaction. The City shall not pay late fees or interest.
6. A Richmond business license shall be obtained before any payment under this Contract shall be authorized and the business license must be kept current during the term of this Contract for payments to continue to be authorized.
7. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract shall be executed by the City. The insurance coverage must be kept current during the term of this Contract for payments to continue to be authorized. 322
For the Contract between the City of
Richmond and
EXHIBIT C
AUTHORIZED REPRESENTATIVES AND NOTICES
1. Notices
. All notices, demands, statements, or communications provided for by this Contract shall be in writing and may be delivered by deposit in the United States mail, postage prepaid. Notices to the City shall be addressed to the Department Head and (as delineated below in section 1.1) to the project manager responsible for the administration of or the supervision of the scope of work under this Contract. Notices to the Contractor shall be addressed to the party designated by Contractor (as delineated below in section 1.2). Notice shall be deemed delivered (a) upon personal delivery; (b) as of the fifth business day after mailing by United States certified mail, postage prepaid, addressed to the proper party; or (c) as of 12:00 p.m. on the second business day immediately after the day it is deposited with and accepted by Federal Express, or a similar overnight courier service, addressed to the proper party and marked for next business day morning delivery. For the purposes of this Contract, a "business day" means any day Monday through Friday that is not a holiday recognized by the federal government or the State of California.
1. 1 CITY hereby designates as its Authorized Representative the Project Manager whose name and address are as follows:
City of Richmond
Richmond, CA 94804-0046
1. 2 CONTRACTOR hereby designates as its Authorized Representative the Project Manager whose name and address are as follows:
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EXHIBIT D
GENERAL CONDITIONS
1. Independent Contractor . Contractor acknowledges, represents and warrants that Contractor is not a regular or temporary employee, joint venturer or partner of the City, but rather an independent Contractor. This Contract shall not be construed to create an agency, servant, employee, partnership, or joint venture relationship. As an independent Contractor, Contractor shall have no authority to bind City to any obligation or to act as City's agent except as expressly provided herein. Due to the independent Contractor relationship created by this Contract, City shall not withhold state or federal income taxes, the reporting of which shall be Contractor's sole responsibility.
2. Brokers . Contractor acknowledges, represents and warrants that Contractor has not hired, retained or agreed to pay any entity or person any fee, commission, percentage, gift, or any other consideration, contingent upon or resulting from the award or making of this Contract.
3. City Property . The rights to applicable plans, drawings, reports, calculations, data, specifications, videos, graphics or other materials prepared for or obtained pursuant to this Contract, which, upon request, are to be delivered to City within a reasonable time, shall be deemed assigned to City. If applicable, Contractor shall prepare check prints upon request. Notwithstanding the foregoing, Contractor shall not be obligated to provide to City proprietary software or data which Contractor has developed or had developed for Contractor's own use; provided, however, that Contractor shall, pursuant to Section 15 below, indemnify, defend and hold harmless City from and against any discovery or Public Records Act request seeking the disclosure of such proprietary software or data.
4. Patents, Trademarks, C opyrights and Rights in Data
. Contractor shall not
publish or transfer any materials, discoveries, developments, concepts, designs, ideas, know how, improvements, inventions and/or original works of authorship resulting from activities supported by this Contract without the express prior written consent of the City Manager. If anything resulting from activities supported by this Contract is patentable, trademarkable, copyrightable or otherwise legally protectable, City reserves the exclusive right to seek such intellectual property rights. Notwithstanding the foregoing, Contractor may, after receiving City's prior written consent, seek patent, trademark, copyright or other intellectual property rights on anything resulting from activities supported by this Contract. However, City reserves, and Contractor irrevocably grants, a nonexclusive, fully paid-up, royalty-free, assumable, perpetual, worldwide license, with the right to transfer, sublicense, practice and exploit said license and the right to make, have made, copy, modify, make derivative works of, use, sell, 324
General Conditions/EJ/TE 01-19-11 2 of 13
import, and otherwise distribute under all applicable intellectual properties without restriction of any kind said license.
Contractor further agrees to assist City, at City's expense, in every proper way to secure the City’s rights in any patents, trademarks, copyrights or other intellectual property rights relating thereto, including the disclosure to City of all pertinent information and data with respect thereto. Contractor shall also assist City in the execution of all applications, specifications, oaths, assignments, recordations, and all other instruments which City shall deem necessary in order to apply for, obtain, maintain and transfer such rights, or if not transferable, to waive such rights. Contractor shall further assist City in the execution of all applications, specifications, oaths, assignments, recordations and all other instruments which City shall deem necessary in order to assign and convey to City, and any assigns and nominees the sole and exclusive right, title and interest in and to any patents, trademarks, copyrights or other intellectual property rights relating thereto. Contractor further agrees that its obligation to execute or cause to be executed, when it is in Contractor's power to do so, any such instruments or papers shall continue during and at all times after the end of Contractor's services and until the expiration of the last such intellectual property right. Contractor hereby irrevocably designates and appoints City, and its duly authorized officers, agents and servants, as its agent and attorney-in-fact, to act for and in its behalf and stead to execute and file any such applications and to do all other lawfully permitted acts to further the application for, prosecution, issuance, maintenance or transfer of letters of patents, copyright and other registrations. This power of attorney is coupled with an interest and shall not be affected by Contractor's subsequent incapacity.
5. Inspection
. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the CITY, the State of California, and the United States Government.
If the project or services set forth in Exhibit A shall be performed on City or other public property, City shall have the right to inspect such work without notice. If such project or services shall not be performed on City or other public property, City shall have the right to inspect such work upon reasonable notice.
6. Services
. The project or services set forth in Exhibit A shall be performed to the full satisfaction and approval of City. In the event that the project or services set forth in Exhibit A are also itemized by price, City, in its sole discretion, may, upon notice to Contractor, delete certain items or services set forth in Exhibit A, in which case there shall be a corresponding reduction in the amount of compensation paid to Contractor. 325
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Contractor shall, at its own cost and expense, furnish all facilities and equipment necessary for Contractor to complete the project or perform the services required herein, unless otherwise provided in Exhibit A.
7. Records
. Contractor shall keep and make available for inspection and copying by authorized representatives of the City, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the City.
Contractor shall retain all documents pertaining to this Contract for a period of five (5) years after this C ontract's termination (or for any further period that is required by law) and until all Fede ral or State audits are complete and exceptions resolved for this contract's funding period. Upon request, CONTRACTOR shall make thes e records available to authorized representatives of the CITY, the State of California, and the United States Government.
Contractor shall keep full and detailed accounts, maintain records, and exercise such controls as may be necessary for proper financial management under this Contract. The Contractor’s accounting and control systems shall be satisfactory to City. Contractor's accounting systems shall conform to generally accepted accounting principles and all records shall provide a breakdown of total costs charged under this Contract, including properly executed payrolls, time records, utility bills, invoices and vouchers. The City shall be afforded prompt access to Contractor's records, books, and Contractor shall preserve such project records for a period of at least five (5 years after the termination of this Contract , or for such longer period as may be required by law.
Contractor shall permit City and its authorized representatives and accountants to inspect, examine and copy Contractor's books, records, accounts, correspondence, instructions, drawings, receipts, subcontracts, purchase orders, vouchers, memoranda and other data relating to the project or services set forth in Exhibit A, and any and all data relevant to this Contract at any reasonable time for the purpose of auditing and verifying statements, invoices, or bills submitted by Contractor pursuant to this Contract and shall provide such assistance as may be reasonably required in the course of such inspection. Contractor shall also allow City access to the record keeping and accounting personnel of Contractor.
City further reserves the right to examine and re-examine said books, records, accounts, and data during the five (5 year period following the termination of this Contract; and Contractor shall in no event dispose of, destroy, alter, or mutilate said books, records, accounts, and data in any manner whatever for five (5 years after the termination of this Contract. 326
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Pursuant to California Government Code § 10527, the parties to this Contract shall be subject to the examination and audit of representatives of the Auditor General of the State of California for a period of three (3) years after final payment under this Contract. The examination and audit shall be confined to those matters connected with the performance of this Contract including, but not limited to, the cost of administering this Contract.
8. Changes and Extra Work . All changes and/or extra work under this Contract shall be performed and paid for in accordance with the following:
Only the City Council or the City Manager may authorize extra and/or changed work. Contractor expressly recognizes that other City personnel are without authorization to either order extra and/or changed work or waive contract requirements. Failure of Contractor to secure the authorization for such extra and/or changed work shall constitute a waiver of any and all right to adjustment in contract price due to such unauthorized work and Contractor thereafter shall be entitled to no compensation whatsoever for performance of such extra and/or changed work.
If Contractor is of the opinion that any work which Contractor has been directed to perform is beyond the scope of this Contract and constitutes extra work, Contractor shall promptly notify City of the fact. The City shall make a determination as to whether or not such work is, in fact, beyond the scope of this Contract and constitutes extra work. In the event that City determines that such work does constitute extra work, City shall provide extra compensation to Contractor on a fair and equitable basis. A change order or Contract Amendment providing for such compensation for extra work shall be negotiated between City and Contractor and executed by Contractor and the appropriate City official.
In the event City determines that such work does not constitute extra work, Contractor shall not be paid extra compensation above that provided herein and if such determination is made by City staff, said determination may be appealed to the City Council; provided, however, a written appeal must be submitted to the City Manager within five (5) days after the staff's determination is sent to Contractor. Said written appeal shall include a description of each and every ground upon which Contractor challenges the staff's determination.
9. Additional Assistance
. If this Contract requires Contractor to prepare
plans and specifications, Contractor shall provide assistance as necessary to resolve any questions regarding such plans and specifications that may arise during the period of advertising for bids, and Contractor shall issue 327
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any necessary addenda to the plans and specifications as requested. In the event Contractor is of the opinion that City's requests for addenda and assistance is outside the scope of normal services, the parties shall proceed in accordance with the changes and extra work provisions of Section 8 of these General Conditions.
10. Professional Ability. Contractor acknowledges, represents and warrants that Contractor and its employees are skilled and able to competently provide the services hereunder, and possess all professional licenses, certifications, and approvals necessary to engage in their occupations.
City has relied upon the professional ability and training of Contractor as a material inducement to enter into this Contract. Contractor shall perform in accordance with generally accepted professional practices and standards of Contractor's profession. In the event that City, in its sole discretion, desires the removal of any person employed or retained by Contractor to perform services hereunder, such person shall be removed immediately upon receiving notice from City.
11. Business License
. Contractor shall obtain a Richmond Business License
before performing any services required under this Contract. The failure to so obtain such license shall be a material breach of this Contract and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual or extraordinary circumstances without necessitating any modification of this Contract to reflect such waiver.
12. Termination Without Default. Notwithstanding any provision herein to the contrary, City may, in its sole and absolute discretion and without cause, terminate this Contract at any time prior to completion by Contractor of the project or services hereunder, immediately upon written notice to Contractor. Contractor may terminate this Contract at any time in its sole and absolute discretion and without cause upon 30 days' written notice to City. In the event of termination by either party, Contractor shall be compensated for: (1) all authorized work satisfactorily performed prior to the effective date of termination; (2) necessary materials or services of others ordered by Contractor for this Contract, prior to receipt of notice of termination, irrespective of whether such materials or services of others have actually been delivered, provided that Contractor is not able to cancel such orders. Compensation for Contractor in such event shall be determined by City in accordance with the percentage of the project or services completed by Contractor; and all of Contractor's finished or unfinished work product through the time of the City's last payment shall be transferred and assigned to City. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.
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13. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Contract, City may immediately terminate this Contract by giving written notice of such termination, stating the reasons for such termination. Contractor shall be compensated as provided in Section 12 of these General Conditions; provided, however, there shall be deducted from such amount the amount of damage, including attorney's fees, expert witness fees and costs, if any, sustained by City by virtue of Contractor's breach of this Contract. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.
14. Conflict of Interest. Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.
15. Indemnification.
(a) If this Contract is a contract for design professional services subject to California Civil Code Section 2782.8(a) and Contractor is a design professional, as defined in California Civil Code Section 2782.8(b)(2), Contractor shall hold harmless, defend and indemnify the City, its officers, agents, employees, and volunteers from and against any and all claims, damages, losses, and expenses including attorneys’ fees arising out of, or pertaining to, or relating to the negligence, recklessness, or willful misconduct of the Contractor, except where caused by the active negligence, sole negligence, or willful misconduct of the City. To the fullest extent permitted by law, Contractor shall immediately defend and indemnify the City and its officers, agents, employees, and volunteers from and against any and all liabilities, regardless of nature or type, that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor, or its employees, agents, or subcontractors.
Liabilities subject to the duties to defend and indemnify include, without limitation, any and all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys’ fees; court costs; and costs of alternative dispute resolution. Contractor’s obligation to 329
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indemnify applies unless it is finally adjudicated that the liability was caused by the sole active negligence or sole willful misconduct of an indemnified party.
(b) If this Contract is not a contract for design professional services subject to California Civil Code Section 2782.8(a) or Contractor is not a design professional as defined in California Civil Code Section 2782.8(b)(2), Contractor shall indemnify, defend, and hold harmless the City, its officers, agents, employees and volunteers from any and all claims, suits, or actions of every name, kind and description, brought forth on account of injuries to or death of any person or damage to property arising from or connected with the willful misconduct, negligent acts, errors or omissions, ultra-hazardous activities, activities giving rise to strict liability, or defects in design by Contractor or any person directly or indirectly employed by, or acting as, the agent for Contractor in the performance of this Contract, including the concurrent or successive passive negligence of the City, its officers, agents, employees or volunteers.
(c) It is understood that the duty of Contractor to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Contractor shall be obligated to defend, in all legal, equitable, administrative, or special proceedings, with counsel approved by the City, the City and its officers, agents, employees, and volunteers, immediately upon tender to Contractor of the claim in any form or at any stage of an action or proceeding, whether or not liability is established. An allegation or determination that persons other than Contractor are responsible for the claim does not relieve Contractor from its separate and distinct obligation to defend under this Section 15. The obligation to defend extends through final judgment, including exhaustion of any appeals. The defense obligation includes an obligation to provide independent counsel if Contractor asserts that liability is caused in whole, or in part, by the negligence or willful misconduct of an indemnified party. (d) The review, acceptance or approval of the Contractor’s work or work product by any indemnified party shall not affect, relieve or reduce the Contractor’s indemnification or defense obligations. This Section 15 survives completion of the services or the termination of this Contract.
The provisions of this Section 15 are not limited by, and do not affect, the provisions of this Contract relating to insurance.
(e) Acceptance of insurance certificates and endorsements required under this Contract does not relieve Contractor from liability under this Section
15. This Section 15 shall apply whether or not such insurance policies are determined to be applicable to any such damages or claims for damages.
16. Safety
. Contractor acknowledges that the City is committed to the highest standards of workplace safety. Contractor shall perform all work hereunder in full compliance with applicable local, state and federal safety requirements including but not limited to Occupational Safety and Health Administration requirements, and shall assume sole and complete 330
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responsibility for the safety of Contractor's employees and any subContractor's employees. If a death, serious personal injury or substantial property damage occurs in connection with the performance of this Contract, Contractor shall immediately notify the City by telephone.
17. Insurance. Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.
18. Non-Liability of Officials and Employees of the City. No official or employee of the City shall be personally liable for any default or liability under this Contract.
19. Compliance with Laws. Contractor shall comply with all federal, state and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any courts or administrative bodies or tribunals, with respect to this Contract, including without limitation environmental laws, employment discrimination laws and prevailing wage laws. Compliance under this provision includes compliance with all provisions of the Richmond Municipal Code ("Municipal Code"), including Chapters 2.50, 2.52, 2.56, and 2.60, if applicable.
Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor shall promptly provide to City documents and information verifying its compliance with the Living Wage Ordinance. Also as prescribed in § 2.60.070, Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance.
Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or subcontractor under a contract or subcontract with the City for public work or for goods or for services to refrain from discriminatory employment or subcontracting practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential subcontractor.
Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at
http://www.ci.richmond.ca.us/workplacepolicies
. Contractor agrees to
abide by the terms and conditions of said policies.
20. Limitations upon Subcontracting and Assignment. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated 331
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under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the City Council or its designee.
Contractor acknowledges that the services which Contractor shall provide under this Contract are unique, personal services which, except as otherwise provided herein, Contractor shall not assign or sublet to any other party without the prior written approval of City, which approval may be withheld in City's sole and absolute discretion. In the event that City, in writing, approves any assignment or subletting of this Contract or the retention of subcontractors by Contractor, Contractor shall provide to City upon request copies of each and every subcontract contract prior to the execution thereof by Contractor and subcontractor. Any assignment by Contractor of any or all of its rights under this Contract without first obtaining City's prior written consent shall be a default under this Contract.
The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or joint-venture or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.
21. Integration
. This Contract constitutes the entire agreement between the parties concerning the subject matter hereof and supersedes any previous oral or written agreement; provided, however, that correspondence or documents exchanged between Contractor and City may be used to assist in the interpretation of the Exhibits to this Contract.
22. Modifications and Amendments. This Contract may be modified or amended only by a change order or Contract Amendment executed by both parties and approved as to form by the City Attorney.
23. Conflicting Provisions. In the event of a conflict between these General Conditions and those of any Exhibit or attachment hereto, these General Conditions shall prevail; provided, however, that any Special Conditions as set forth in Exhibit E shall prevail over these General Conditions. In the event of a conflict between the terms and conditions of any two or more Exhibits or attachments hereto, those prepared by City shall prevail over those prepared by the Contractor, and the terms and conditions preferred by the City shall prevail over those preferred by the Contractor.
24. Non-exclusivity. Notwithstanding any provision herein to the contrary, the services provided by Contractor hereunder shall be non-exclusive, and 332
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City reserves the right to employ other Contractors in connection with the project.
25. Exhibits. All Exhibits hereto are made a part hereof and incorporated herein by reference; provided, however, that any language in Exhibit A which does not pertain to the project description, proposal, scope of services, or method of compensation (as applicable) , or any corresponding responsibilities of City, shall be deemed extraneous to, and not a part of, this Contract.
26. Force Majeure. Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by reason of acts of God, strikes, boycotts, lock-outs, inability to procure materials not related to the price thereof, failure of power, restrictive governmental laws and regulations enacted after the date of this Contract, riots, civil unrest, acts of terrorism, insurrection, war, declaration of a state or national emergency or other reasons of a like nature not within the reasonable control of such party.
27. Time of the Essence. Time is of the essence of this Contract. Contractor and City agree that any time period set forth in Exhibit A represents their best estimates with respect to completion dates and both Contractor and City acknowledge that departures from the schedule may occur.
Therefore, both Contractor and City will use reasonable efforts to notify one another of changes to the schedule. Contractor shall not be responsible for performance delays caused by others, or delays beyond Contractor's control, and such delays shall extend the times for performance of Contractor's work.
28. Confidentiality. Contractor agrees to comply with, and to require its employees, agents and partners to comply with, all applicable State or Federal statutes or regulations respecting confidentially, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that:
All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purposes not directly connected with the administration of such service.
No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service.
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29. Third Parties. Nothing herein shall be interpreted as creating any rights or benefits in any third parties. For purposes hereof, transferees or assignees as permitted under this Contract shall not be considered "third parties."
30. Governing Law. This Contract shall be construed in accordance with the law of the State of California without regard to principles of conflicts of law.
This Contract is made in Contra Costa County, California, and any action relating to this Contract shall be instituted and prosecuted in the courts of Contra Costa County, California.
31. Nonrenewal. Contractor understands and agrees that there is no representation, implication, or understanding that the services provided by Contractor under this Contract will be purchased or renewed by the City under a new contract following expiration or termination of this Contract, and waives all rights or claims to notice or hearing respecting any failure by City to continue the purchase of all or any failure to continue purchase of all or any such services from Contractor.
32. Claims. Any claim by Contractor against City hereunder shall be subject to Government Code §§ 800 et seq. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be waived if not made within six months after accrual of the cause of action.
33. Interpretation. This Contract shall be interpreted as if drafted by both parties.
34. Warranty. In the event that any product shall be provided to the City as part of this Contract, Contractor warrants as follows: Contractor possesses good title to the product and the right to transfer the product to City; the product shall be delivered to the City free from any security interest or other lien; the product meets any specifications contained herein; the product shall be free from material defects in materials and workmanship under normal use for a period of one (1) year from the date of delivery; and the product shall be fit for its intended purpose(s). Notwithstanding the foregoing, consumable and maintenance items (such as light bulbs and batteries) shall be warranted for a period of one hundred and eighty (180) days from the date of delivery. All repairs during the warranty period shall be promptly performed by Contractor, at Contractor's expense, including shipping.
35. Severability. In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, City and Contractor shall negotiate an equitable adjustment in the provisions of the Contract with a view 334
General Conditions/EJ/TE 01-19-11 12 of 13
toward effecting the purpose of this Contract, and the validity and enforceability of the remaining provisions or portions or applications thereof, shall not be affected thereby.
36. Authority. City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that he or she is duly authorized to enter into and execute this Contract on behalf of Contractor, and shall be personally liable to City if he or she is not duly authorized to enter into and execute this Contract on behalf of Contractor.
37. Waiver. The waiver by City of any breach of any term or provision of this Contract shall not be construed as a waiver of any subsequent breach.
Inspections or approvals, or statements by any officer, agent or employee of the City relating to the Contractor’s performance, or payments therefore, or any combination of these acts, shall not relieve the Contractor’s obligation to fulfill this Contract as prescribed; nor shall the City be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.
38. Possessory Interest. If this Contract results in the Contractor having possession of, claim to or right to the possession of land or improvements, but does not vest ownership of the land or improvements in the same person, or if this Contract results in the placement of taxable improvements on tax exempt land (Revenue and Taxation Code 107), such interest or improvements may represent a possessory interest subject to property tax, and Contractor may be subject to the payment of property taxes levied on such interest.
39. Performance and Final Acceptance.
Contractor represents that it is experienced, qualified, registered, licensed, equipped, organized and financed to perform the services under this Contract.
Contractor shall perform the services under this Contract with that degree of skill and judgment normally exercised by professional firms performing services of a similar nature in the State of California, and shall be responsible for the professional quality, technical accuracy and coordination of the services it performs under this Contract. In addition to the other rights and remedies which City may have, Contractor shall, at its own expense, correct any services which fail to meet the above standard.
335
General Conditions/EJ/TE 01-19-11 13 of 13
City shall provide Contractor an opportunity to cure errors and omission which may be disclosed during the review of submittals, with no increase in the authorized Contract Payment Limit. Should Contractor fail to make necessary corrections in a timely manner, such corrections shall be made by the City and the cost thereof shall be charged to Contractor.
If warranted, City shall determine, and Contractor may request such determination, that Contractor has satisfactorily completed performance of this Contract. Upon such determination, City shall issue to Contractor a written Notice of Final Acceptance, after which Contractor shall not incur further costs under this Contract. Contractor shall respond to such Notice of Final Acceptance by executing and submitting to City a Release and Certificate of Final Payment.
40. Survival
. The rights and obligations of the parties which by their nature survive termination or completion of the services covered by this Contract shall remain in full force and effect after termination or completion. 336
For the Contract between the City of
Richmond and
EXHIBIT E
SPECIAL CONDITIONS
The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable):
337
For the Contract between the City of
Richmond and
EXHIBIT F
INSURANCE PROVISIONS
During the entire term of this Contract and any extension or modification thereof, the CONTRACTOR shall keep in effect insurance policies meeting the insurance requirements specified in the insurance provisions which are attached hereto and incorporated herein by this reference.
338
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:
Professional Services
Type 2 – Page 1 of 3
Revised: September 2011
In all instances where CONTRACTOR or its representatives will provide professional services (architects, engineers, construction management, counselors, medical professionals, hospitals, clinics, attorneys, consultants, accountants, etc.) to the City of Richmond (City), the City requires the following MINIMUM insurance requirements and limits.
CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.
CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery.
CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.
Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability coverage, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.
City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.
Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.
Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:
1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001), and including coverage for bodily and personal injury, property damage, and products and completed operations (if applicable).
2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto).
3. Original and Separate Additional Insured Endorsement for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.
4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.
5. Original and Separate Waiver of Subrogation for Workers’ Compensation insurance.
6. Professional Liability or Errors & Omissions Liability Insurance appropriate to the CONTRACTOR’s profession (if required.)
Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.
If CONTRACTOR is self-insured, provide a certificate of Permission to Self- Insure, signed by the California Department of Industrial Relations and Self- Insurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.
General Liability
(primary and excess limits
combined)
$2,000,000 per occurrence for bodily injury, personal injury and property damage. If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate limit).
Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.
339
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:
Professional Services
Type 2 – Page 2 of 3
Revised: September 2011
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.
PROJECT COST R EQUIRED LIMIT
$0 - $1 million $1 million p/o
$1 million - $5 million $2 million p/o
Over $5 million $5 million p/o
Professional Liability or Errors &
Omissions Liability –
Required for all professionals
including architects, engineers,
consultants, construction
management, counselors, medical
professionals, hospitals, clinics,
attorneys and accountants, & other
consultants as may be required by
the City.
Required Policy Conditions
Additional Insured Endorsement
Applicable to General Liability coverage.
The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured including bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.
ISO form CG 20 10 (11/85) or its equivalent is required. If the Contractor is supplying their product or providing a service then the endorsement must not
exclude products and completed operations
coverage. If it does, then CG 20 37 (10/01) is also required.
SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
.
Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.
Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers’ Compensation Insurance during the life of this contract.
SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.
Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.
Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.
A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.
Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverage’s and cover those insured in the underlying policies.
340
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:
Professional Services
Type 2 – Page 3 of 3
Revised: September 2011
Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.
Subcontractors
CONTRACTOR
shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.
CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies.
The fact that
insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.
Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin .
The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.
Original insurance certificates and required policy endorsements shall be mailed or delivered to the Designated Project Manager for the City of Richmond.
Insurance certificates and endorsements may be faxed to the Designated Project Manger. However, CONTRACTOR must mail the original certificates and endorsements to Designated Project Manager once faxed.
Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.
If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.
Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.
Reporting Requirements
Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.
Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.
341
a. "Data
Brok er” means either of the following:
i. The collection of information, including personal information about consumers, from a wid
e variety of sources for the purposes of reselling such information to their customers, which include both private-sector business and government agencies; ii. The aggregation of data that was collected for another purpose from that for which it is ultima
tely used.
b. “Extreme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar serv
ices."
Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time
during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.
Contractor further understands and agrees that Contractor's fa ilure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) years from the effective date of the contract termination.
By executing this Statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.
Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foreg oing is true and correct. Executed this day of , 20 , at , California.
Printed Name: Title:
Signed: Date:
Business Entity:
Vendor SCCO Compliance Statement (Augt2020)
EXHIBIT H
CITY OF RICHMOND
Sanctuary City Compliance Statement
The undersigned, an authorized agent of (hereafter
"Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”). Contractor understand s and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor understands the meaning of the following terms used in the SCCO:
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February 27, 2024
Public Works
DATE: February 27, 2024
TO: Mayor Martinez and Members of the City Council
FROM:
Daniel Chavarria, PE, Director of Public Works
Robert Armijo, PE, Deputy Director of Public Works/ City Engineer
Josef Munoz, Capital Projects Manager
Subject:
Second Contract Amendment with Fehr & Peers for On-
Call Design Services
FINANCIAL IMPACT: Funding for this contract is provided from grant funds, Gas Tax, Measure J, and existing budget with no impact
to the General Fund. Currently, the on-call contract is being budgeted through a variety of CIP projects [i.e., Traffic Safety Improvement project using 20236031-
400653-01B02 (Measure J Fund), Traffic Calming Project
20136031-400645-23035 (General Capital Fund), or
Traffic Calming Project using 20236031-400645-23035
(Measure J Fund)].
PREVIOUS COUNCIL
ACTION:
Contract approved on June 30, 2020.
STATEMENT OF THE
ISSUE:
City staff is recommending City Council approval for an on-call contract amendment for design services with Fehr & Peers. Proposed increase is consistent with
transportation engineering costs.
RECOMMENDED ACTION:
APPROVE a second contract amendment with Fehr &
Peers in the amount of $450,000, for a new total not-to- exceed amount of $900,000, to continue providing on-call professional design services for a variety of capital
projects – Public Works Department (Daniel Chavarria
510-620-5478/Josef Munoz 510-620-6671).
AGENDA
REPORT
347
February 27, 2024
DISCUSSION:
On May 1, 2020, the City issued a Request for Proposals (RFP) for on-call transportation engineering services through the City's Bids Online procurement system.
On May 22, 2020, the City received offers from thirteen (13) firms, which were then assessed by a panel made up of City staff members.
The review evaluation criteria included project comprehension, technical approach, resource allocation, project team experience, professional background and expertise in the area, multi-department and agency coordination, and compliance with City ordinances. In accordance with the City's Business Opportunity Ordinance (16-12, N.S.), incentive points were distributed to Richmond enterprises and firms that subcontracted with Richmond firms.
On June 30, 2020, City Council approved the on-call transportation contracts with six top firms, including Fehr & Peers. These contracts spanned a three-year term, with the option to extend the term for two additional years. The contracts had an original contract limit of $450,000 with a term from July 1, 2020 to June 30, 2023. Subsequently, the City Manager approved first amendments to the contracts on June 30, 2023, extending the term of each contract for an additional two years until June 30, 2025.
Fehr & Peers is a highly competent consulting firm that has provided the City of Richmond with engineering design services as needed. They have been involved in a wide array of projects requiring engineering design services, including traffic signal design, upgrades for bicycle and pedestrian infrastructure, railroad crossings, traffic safety improvements, traffic calming initiatives, and grant-related projects.
City staff aims to continue providing design services for the City of Richmond by retaining the professional services of Fehr & Peers. Staff proposes to continue issuing work authorizations for capital projects, programs, and grants under Fehr & Peers’ on- call transportation contract. As a result, City staff recommends an increase in the contract amount by$450,000, bringing the total not-to-exceed amount to $900,000 for the remainder of their contract.
DOCUMENTS ATTACHED:
Attachment 1 – Resolution XX-24 On-Call Transportation Amendment Attachment 2 – Fehr and Peers 5258 Original FE
Attachment 3 – Fehr and Peers 5258 Amendment 1 FE
Attachment 4 – Fehr and Peers 5258 Amendment 2_Rev_2_12_24
348
Reso. No. XX-24
RESOLUTION NO. XX-24
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RICHMOND,
CALIFORNIA, AUTHORIZING THE SECOND AMENDMENT OF FEHR & PEERS
ON-CALL TRANSPORTATION SERVICES CONTRACT TO INCREASE THE CONTRACT NOT-TO-EXCEED AMOUNT BY $450,000 FOR THE REMAINDER OF
THE FIVE-YEAR CONTRACT
WHEREAS, the Richmond Public Works Department has numerous capital improvement projects funded by Federal and State Grants, Gas Tax, Measure J Funds, Gas Tax and General Fund that require the use of On-Call Transportation Services; and
WHEREAS, on June 30, 2020, Fehr & Peers (Richmond Transportation Consultant Company) was one of six On-Call Transportation Services consultants selected for a three-year contract with an option to extend for two additional years; and
WHEREAS, on June 30, 2023, the City Manager approved the first amendment to the On-Call Transportation Services contracts term and service plan extending the term for the additional two years until June 30, 2025; and
WHEREAS, Fehr & Peers is the Transportation consultant of record for several multi- year transportation and Capital Improvement Program projects; and
WHEREAS, some of these projects are already in construction and still require Fehr & Peers construction support; and
WHEREAS, other projects are in the middle of their project development processes that require additional Fehr & Peers Transportation Services to get the projects to completion or grant applications submitted; and
WHEREAS, Fehr & Peers’ current funding allocation is nearly depleted to continue delivering the projects on schedule; and
WHEREAS, staff is now seeking Council approval to increase by $450,000 the amount of Fehr & Peers Service cContract for a total not-to-exceed amount of $900,000; and
WHEREAS, the Richmond Public Works Department will continue to efficiently manage the Fehr & Peers contract, as amended.
NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Richmond, California, hereby authorizes the Richmond Public Works Department to amend the Fehr & Peers contract by $450,000 to an amount not to exceed $900,000.
BE IT FURTHER RESOLVED [type your text here].
*********************
I certify that the foregoing resolution was passed and adopted by the City Council of the City of Richmond at a regular meeting thereof held February 20, 2024, by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
349
Reso. No. XX-24
PAMELA CHRISTIAN
CLERK OF THE CITY OF RICHMOND
(SEAL)
Approved:
EDUARDO MARTINEZ
Mayor
Approved as to form:
DAVE ALESHIRE
City Attorney
State of California }
County of Contra Costa : ss.
City of Richmond }
I certify that the foregoing is a true copy of Resolution No. XX-24, finally passed and adopted by the City Council of the City of Richmond at a regular meeting held on February 20, 2024.
Pamela Christian, Clerk of the City of Richmond
350
Reso. No. XX-24
CLERK’S
CERTIFICATE
I, Pamela Christian, City Clerk of the City of Richmond, do hereby certify as follows:
The foregoing resolution is a full, true and correct copy of Resolution No. XX-24 duly adopted at a regular meeting of the City Council of said City duly and regularly held at the regular meeting place thereof on the [X day of Month Year] , of which meeting all the members of said City Council had due notice and at which a majority thereof were present; and that at said meeting said resolution was adopted by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
An agenda of said meeting was posted before said meeting at City Hall, 450 Civic Center Plaza in the City of Richmond, California, a location freely accessible to members of the public, and a brief description of said resolution appeared on said agenda.
I have carefully compared the foregoing with the original on file and of record in my office, and the foregoing is a full, true and correct copy of the original resolution adopted at said meeting.
Said resolution h as not b een amended, mod ified or rescinded s ince the d ate of its adoption and the same is now in full force and effect.
Dated: , 2024.
City Clerk of the City of Richmond
[SEAL]
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ANY PROPRIETOR/PARTNER/EXECUTIVEOFFICER/MEMBER EXCLUDED?
INSR ADDLSUBRLTR INSDWVD
PRODUCER CONTACTNAME: FAXPHONE(A/C, No):(A/C, No, Ext):E-MAILADDRESS:INSURER A :INSURED INSURER B :INSURER C :INSURER D :INSURER E :INSURER F :
POLICY NUMBERPOLICY EFFPOLICY EXPTYPE OF INSURANCELIMITS(MM/DD/YYYY)(MM/DD/YYYY)
AUTOMOBILE LIABILITY
UMBRELLA LIABEXCESS LIABWORKERS COMPENSATIONAND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
AUTHORIZED REPRESENTATIVE
EACH OCCURRENCE$DAMAGE TO RENTEDCLAIMS-MADEOCCUR $PREMISES (Ea occurrence)MED EXP (Any one person)$PERSONAL & ADV INJURY$GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE$PRO-POLICYLOC PRODUCTS - COMP/OP AGGJECT OTHER: $COMBINED SINGLE LIMIT$(Ea accident)ANY AUTO BODILY INJURY (Per person)$OWNEDSCHEDULEDBODILY INJURY (Per accident)$AUTOS ONLYAUTOSHIREDNON-OWNEDPROPERTY DAMAGE$AUTOS ONLYAUTOS ONLY(Per accident)$OCCUR EACH OCCURRENCECLAIMS-MADEAGGREGATE$DEDRETENTION$ PEROTH-STATUTEERE.L. EACH ACCIDENTE.L. DISEASE - EA EMPLOYEE$If yes, describe underE.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGENAIC #
COMMERCIAL GENERAL LIABILITY
Y / NN / A(Mandatory in NH)
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORETHE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED INACCORDANCE WITH THE POLICY PROVISIONS.
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIODINDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THISCERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THISCERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIESBELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZEDREPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement onthis certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
COVERAGESCERTIFICATE NUMBER:REVISION NUMBER:
CERTIFICATE HOLDERCANCELLATION
© 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03)
CERTIFICATE OF LIABILITY INSURANCEDATE (MM/DD/YYYY)
$
$$$$
The ACORD name and logo are registered marks of ACORD
10/6/2020
License # 0E67768(925) 660-3514 50008(925) 416-786913056Fehr & Peers100 Pringle Avenue, Suite 600Walnut Creek, CA 945962712019917 A 2,000,000XXPSB000668312/6/201912/6/20201,000,00010,0002,000,0004,000,0004,000,0001,000,000A XXPSA000227612/6/201912/6/20205,000,000A PSE000288912/6/201912/6/20205,000,000B X57WEGZJ19895/1/20205/1/20211,000,0001,000,0001,000,000CProfessional Liab.AEXNYABEFJ200412/6/2019Per Claim5,000,000CProfessional Liab.AEXNYABEFJ200412/6/201912/6/2020Aggregate5,000,000RE: Project Number/Name: City of Richmond On-Call WC20-RI25.01All Operations of the Named Insured, including the aforementioned project, if any.General Liability: Please see blanket Additional Insured endorsement attached; such coverage is Primary and Non-Contributory with Waiver of Subrogationincluded, as required per written contract.Auto Liability: No company owned vehicles. Please see blanket Additional Insured endorsement with Waiver of Subrogation included, as required per writtencontract.Workers' Compensation: Waiver of Subrogation is included as per attached blanket Waiver of Subrogation endorsement, as required per written contract.SEE ATTACHED ACORD 101 City of RichmondAttention: Public WorksPO Box 4046Richmond, CA 94804-0046 FEHR&PE-01THOMASR
IOA Insurance Services3875 Hopyard RoadSuite 200Pleasanton, CA 94588Gigi [email protected] Insurance CompanyTrumbull Insurance CompanyLiberty Insurance Underwriters, Inc X12/6/2020
X XXX XX X
376
FORM NUMBER:
EFFECTIVE DATE:
The ACORD name and logo are registered marks of ACORD
ADDITIONAL REMARKS
ADDITIONAL REMARKS SCHEDULE
FORM TITLE:
Page of
THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, ACORD 101 (2008/01)
AGENCY CUSTOMER ID:LOC #:
AGENCY NAMED INSUREDPOLICY NUMBERCARRIER NAIC CODE
© 2008 ACORD CORPORATION. All rights reserved.
IOA Insurance Services
FEHR&PE-01
SEE PAGE 1
1 SEE PAGE 1ACORD 25Certificate of Liability Insurance
License # 0E677681
SEE P 1Fehr & Peers100 Pringle Avenue, Suite 600Walnut Creek, CA 94596SEE PAGE 1 THOMASR1
Description of Operations/Locations/Vehicles:GENERAL LIABILITY & AUTO LIABILITY INCLUDE THE FOLLOWING PERSON(S) OR ORGANIZATION(S): City of Richmond, as required per written contract.30 day notice of cancellation is included in the policy provisions. 377
Policy Number: RLI Insurance Company
Named Insured:
PPB 304 02 12 Page 1 of 1
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
RLIPack® FOR PROFESSIONALS
BLANKET ADDITIONAL INSURED ENDORSEMENT
This endorsement modifies insurance provided under the following:
BUSINESSOWNERS COVERAGE FORM - SECTION II – LIABILITY
1. C. WHO IS AN INSURED is amended to include as
an additional insured any person or organization that
you agree in a contract or agreement requiring
insurance to include as an additional insured on this
policy, but only with respect to liability for "bodily
injury", "property damage" or "personal and
advertising injury" caused in whole or in part by you
or those acting on your behalf:
a. In the performance of your ongoing operations;
b. In connection with premises owned by or rented
to you; or
c. In connection with “your work” and included
within the “product-completed operations
hazard”.
2. The insurance provided to the additional insured by
this endorsement is limited as follows:
a. This insurance does not apply on any basis to
any person or organization for which coverage
as an additional insured specifically is added by
another endorsement to this policy.
b. This insurance does not apply to the rendering
of or failure to render any "professional
services".
c. This endorsement does not increase any of the
limits of insurance stated in D. Liability And
Medical Expenses Limits of Insurance .
3. The following is added to SECTION III H.2. Other
Insurance – COMMON POLICY CONDITIONS
(BUT APPLICABLE ONLY TO SECTION II –
LIABILITY)
However, if you specifically agree in a contract or
agreement that the insurance provided to an
additional insured under this policy must apply on a
primary basis, or a primary and non-contributory
basis, this insurance is primary to other insurance
that is available to such additional insured which
covers such additional insured as a named insured,
and we will not share with that other insurance,
provided that:
a. The "bodily injury" or "property damage" for
which coverage is sought occurs after you have
entered into that contract or agreement; or
b. The "personal and advertising injury" for which
coverage is sought arises out of an offense
committed after you have entered into that
contract or agreement.
4. The following is added to SECTION III K. 2.
Transfer of Rights of Recovery Against Others to
Us – COMMON POLICY CONDITIONS (BUT
APPLICABLE TO ONLY TO SECTION II –
LIABILITY)
We waive any rights of recovery we may have
against any person or organization because of
payments we make for "bodily injury", "property
damage" or "personal and advertising injury" arising
out of "your work" performed by you, or on your
behalf, under a contract or agreement with that
person or organization. We waive these rights only
where you have agreed to do so as part of a
contract or agreement with such person or
organization entered into by you before the "bodily
injury" or "property damage" occurs, or the "personal
and advertising injury" offense is committed.
ALL OTHER TERMS AND CONDITIONS OF THIS POLICY REMAIN UNCHANGED.
PSB0006683
Fehr & Peers
LIABILITY)
4. The following is added to SECTION III K. 2 .g
Transfer of Ri ghts of Recover y Against Others t ogy g Us – COMMON POLICY CONDITIONS (BUT(
APPLICABLE TO ONLY TO SECTION II –
1. C. WHO IS AN INSURE D isa mended to include as
an additional insured anyp erson or organization thatyp g you a gr e ei nac o n t r a c to ra greement re quiringyg g q g insurance to include as an additionali nsured ont h is
policy, but only with respect to liability for "bodilypy injury",
y
"property
p
damage" or
y
"personal
y
andjy pp y g p
advertising injury" caused in whole or in part by you
or those acting on your behalf:
gj y
However, if you specifically agree in a contract oryp y g agreement that the insurance provided to a n
additional insured under this policy must apply on a
primary basis, or a primary and non-contributory
py p p y
py py y
basis, this insurance is primary to other insuranc epy
thati sa vailable tos u ch additionali n sured which
covers such additional insured as a named insured,
and we will not share with that other insurance,
provided that:
378
Policy Number: RLI Insurance Company
Named Insured:
PPA 300 03 13
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
RLIPack® BUSINESS AUTO ENHANCEMENT
SCHEDULE OF COVERAGES ADDRESSED BY THIS ENDORSEMENT
A. Broad Form Named Insured
B. Employees As Insureds
C. Blanket Additional Insured
D. Blanket Waiver Of Subrogation
E. Employee Hired Autos
F. Fellow Employee Coverage
G. Auto Loan Lease Gap Coverage
H. Glass Repair – Waiver Of Deductible
I. Personal Effects Coverage
J. Hired Auto Physical Damage Coverage
K. Hired Auto Physical Damage – Loss Of Use
L. Hired Car – Worldwide Coverage
M. Temporary Transportation Expenses
N. Amended Bodily Injury Definition – Mental Anguish
O. Airbag Coverage
P. Amended Insured Contract Definition – Railroad Easement Q. Coverage Extensions – Audio, Visual And Data Electronic Equipment Not Designed Solely For The Production Of Sound
R. Notice Of And Knowledge Of Occurrence
S. Unintentional Errors Or Omissions
T. Towing Coverage
PSA0002276
Fehr & Peers
C. Blanket Additional Insured
D. Blanket Waiver Of Subro gation
379
PPA 300 03 13
This endorsement modifies insurance provided under the following:
BUSINESS AUTO COVERAGE FORM
A. Broad Form Named Insured
The following is added to the SECTION II –
COVERED AUTOS LIABILITY COVERAGE, Para-
graph A.1. Who Is An Insured Provision:
Any business entity newly acquired or formed by you
during the policy period, provided you own fifty
percent (50%) or more of the business entity and the
business entity is not separately insured for Bus-
iness Auto Coverage. Coverage is extended up to a
maximum of one hundred eighty (180) days
following the acquisition or formation of the business
entity.
This provision does not apply to any person or
organization for which coverage is excluded by
endorsement.
B. Employees As Insureds
The following is added to the SECTION II –
COVERED AUTOS LIABILITY COVERAGE, Para-
graph A.1. Who Is An Insured Provision:
Any “employee” of yours is an “insured” while using
a covered “auto” you don't own, hire or borrow in
your business or your personal affairs.
C. Blanket Additional Insured
The following is added to the SECTION II –
COVERED AUTOS LIABILITY COVERAGE, Para-
graph A.1. Who Is An Insured Provision:
Any person or organization that you are required to
include as an additional insured on this coverage
form in a contract or agreement that is executed by
you before the “bodily injury ” or “property damage ”
occurs is an “insured” for liability coverage, but only for damages to which this insurance applies and
only to the extent that person or organization
qualifies as an “insured” under the Who Is An
Insured provision contained in SECTION II –
COVERED AUTOS LIABILITY COVERAGE.
The insurance provided to the additional insured will
be on a primary and non-contributory basis to the
additional insured’s own business auto coverage if
you are required to do so in a contract or agreement
that is executed by you before the “bodily injury” or
“property damage” occurs.
D. Blanket Waiver Of Subrogation
The following is added to the SECTION IV – BUSI-
NESS AUTO CONDITIONS, A. Loss Conditions,
5. T
ransfer Of Rights Of Recovery Agains t
Others To Us:
We waive any right of recovery we may have against
any person or organization to the extent required of
you by a contract executed prior to any “accident” or
“loss”, provided that the “accident” or “loss” arises
out of the operations contemplated by such contract.
The waiver applies only to the person or
organization designated in such contract.
E. Employee Hired Autos
1.T he following is added to the SECTION II –
COVERED AUTOS LIABILITY COVERAGE,
Paragraph A.1. Who Is An Insured Provision:
An “employee” of yours is an “insured” while
operating an “auto” hired or rented under a
contract or agreement in that “employee's”
name, with your permission, while performing
duties related to the conduct of your business.
2. Changes In General Conditions:
Paragraph 5.b. of the Other Insurance Con-
dition in the BUSINESS AUTO CONDITIONS is
deleted and replaced with the following:
b. For Hired Auto Physical Damage Coverage,
the following are deemed to be covered
“autos” you own:
(1) Any covered “auto” you lease, hire, rent
or borrow; and
(2) Any covered “auto” hired or rented by
your “employee” under a contract in that
individual “employee's” name, with your
permission, while performing duties
related to the conduct of your business.
However, any “
auto” that is leased,
hired, rented or borrowed with a driver is
not a covered “auto”.
F. Fellow Employee Coverage
SECTION II – COVERED AUTOS LIABILITY
COVERAGE, Exclusion B.5. does not apply if you
have workers compensation insurance in-force
covering all of your employees.
G. Auto Loan Lease Gap Coverage
SECTION III – PHYSICAL DAMAGE COVERAGE,
C. Limit Of Insurance, is amended by the addition
of the following:
In the event of a total “loss” to a covered “auto”
shown in the Schedule of Declarations, we will pay
any unpaid amount due on the lease or loan for a
covered “auto”, less:
1. The amount paid under the PHYSICAL
DAMAGE COVERAGE section of the policy;
and
2. Any:
a. Overdue lease/loan payments at the time of
the “loss”;
C. Blanket Additional Insured
D. Blanket Waiver Of Subro gation
380
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
Countersigned by
Authorized Representative
Form WC 04 03 06 (1) Printed in U.S.A.
Process Date: 03/16/20 Policy Expiration Date: 05/01/21
WAIVER OF OUR RIGHT TO RECOVER FROM
OTHERS ENDORSEMENT - CALIFORNIA
Policy Number: 57 WEG ZJ1989 Endorsement Number:
Effective Date: 05/01/20 Effective hour is the same as stated on the Information Page of the policy.
Named Insured and Address: FEHR & PEERS
100 PRINGLE AVE STE 600
WALNUT CREEK CA 94596
We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule.
The additional premium for this endorsement shall be 2 % of the California workers' compensation premium otherwise due on such remuneration.
SCHEDULE
Person or Organization Job Description
Any person or organization from whom you are required by written contract or agreement to obtain this waiver of rights from us
381
382
383
384
CITY OF RICHMOND
CONTRACT AMENDMENT
Department: Project Manager:
Project Manager E-mail: Project Ma nager Phone No:
P.R. No: Vendor No: Contract No32:
Description of Services:
Amendment No. ___ modifies the: (2nd or subsequent amendments attach Amendment History page)
Term, Pa yment Limit and Service Plan
Pay ment Limit and Service Plan
Term and Service Plan
Service Plan
The parties to this Contract Amendment do mutually agree and promise as follows:
1. Parties. The parties to this Contract Amendment are the City of Richmond, California, a
municipal corporation (City), and the following named Contractor:
Company Name:
Street Address:
City, State, Zip Code:
Contact Person:
Telephone: Email:
Business L
icense No: / Expiration Date:
A California [ ] corporation, [ ] limited liability corporation [ ] general partnership, [ ] limited partnership, [ ] individual, [ ] non-profit corporation, [ ] individual dba as [specify:]
[ ] other [specify:]
2. Purpose. This Contract Amendment is being entered into to amend the Contract between City and Contractor which
was approved by the City Council of the City of Richmond or executed by the City Manager on ,
which original term commenced
on
and terminates w
ith an original
contract payment limit of $
. Said contract shall hereinafter be referred
to as the "Original Contract" and is incorporated herein by reference.
3. Original Contract Provisions. The parties hereto agree to continue to abide by those terms and conditio
ns of the Original Contract, and any amendments thereto, which are unaffected by this Contract Amendment.
Provide on-call transportation engineering services for traffic safety improvements and other transportation engineering related services.
385
Contract Amendment/EJ/TE 09-26-07
4. Amendment Provisions. This Contract Amendment is subject to the Amendment Provisions attached hereto, which are incorporated herein by reference, and which control over any conflicting provisions of the Original Contract, or any amendment thereto.
5. City of Richmond Business License Active Status Maintained. Pursuant to Municipal Code Section 7.04.030, the Contractor must maintain its City of Richmond business license for this Contract Amendment to be deemed to be in effect.
6. Insurance Coverage Updated and Maintained.
Pursuant to the Original Contract,
the Contractor shall provide the City with updated insurance certificates, and the Contractor shall maintain insurance coverage, for this Contract Amendment to be deemed to be in effect.
7. Signatures
. These signatures attest the parties’ agreement hereto:
CITY OF RICHMOND, CALIFORNIA
a municipal corporation
By _______________________
Title:
I hereby certify that the Original Contract
and this Amendment have been approved
by the City
Council or executed by the City
Manager.
By _______________________
City Clerk
Approved as to form:
By_______________________
City Attorney
List of Attachments:
1. Amendment Provisions
2. Updated Insurance Certificates
CONTRACTOR:
______________________________
(*The Corporation Chairperson of the Board, President or Vice-President should sign on the line below.)
By____________________________
Title:________________________
(*The Corporation Chief Financial Officer, Secretary or Assistant Secretary should sign on the line below.)
By:___________________________
Title:________________________
(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a
corporation or
nonprofit organization, this
Contract (1) should be signed by the
Chairperson of the Board, President or
Vice-President and
the Chief Financial
Officer, Secretary or Assistant Secretary; (2)
should have both signatures conform to
designated representative groups pursuant
to Corporations Code Section 313.
386
Contract Amendment between the City of Richmond and
Amendment No. Contract No.32
AMENDMENT PROVISIONS (PAYMENT LIMIT AND SERVICE PLAN)
1. Paragraph 3 (Payment Limit) of the Original Contract is hereby amended to increase the
payment limit by $ . Paragraph 3 of the Original Contract is amended to read as follows:
"3. Payment Limit. City's total payments to Contractor under this Contract Amendment shall not exceed $ including expenses."
“The City of Richmond shall not pay for services that exceed the Contract Payment Limit without the prior written approval of the City Manager if the total Contract amount does not exceed $10,000 or without the prior approval of the City Council if the total Contract amount is over $10,000.”
2. The Service Plan (Exhibit A) of the Original Contract is hereby amended to include the f
ollowing tasks and/or services:
Contract Amendment/EJ/TE 9-26-07
387
Contract Amendment between the City of Richmond and
Amendment No. Contract No.32
AMENDMENT PROVISIONS (AMENDMENT HISTORY)
The first Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):
Increa sed contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.
Term Amendment (insert new termination date):________________________
Service Plan
The second Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):
Increa sed contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.
Term Amendment (insert new termination date):________________________
Service Plan
The third Contract Amendment was approved by City Coun cil of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):
Increa
sed contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.
Term Amendment (insert new termination date):________________________
Service Plan
The fourth Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):
Increa sed contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.
Term Amendment (insert new termination date):________________________
Service Plan
The fifth Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):
Increa sed contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.
Term Amendment (insert new termination date):________________________
Service Plan
388
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:
Consultants and Contractors
Type 1 – Page 1 of 4
Revised: September 2011
In all instances where a CONTRACTOR or its representatives will be conducting business and/or providing services, the City requires the following MINIMUM insurance requirements and limits.
CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.
CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery. CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.
Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.
City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.
Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy.
The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.
Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:
1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001) including coverage for bodily and personal injury, property damage, and products and completed operations.
2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto)
3. Original and Separate Additional Insured Endorsements for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.
4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.
5. Original and Separate Waiver of Subrogation for Workers’ Compensation and Builder’s Risk/ Course of Construction Insurance.
6. Builder’s Risk/Course of Construction insurance covering all risks of loss less policy exclusions when the City of Richmond has a financial interest in the property. – (Only required for Construction Contracts involving property)
7. Contractor’s Pollution Liability (if applicable for Construction Contractors)
Required Coverage
Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.
If CONTRACTOR
is self-insured, provide a certificate of Permission to Self- Insure, signed by the California Department of Industrial Relations and Self- Insurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.
389
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:
Consultants and Contractors
Type 1 – Page 2 of 4
Revised: September 2011
PROJECT COST R EQUIRED LIMIT
$0 - $5 million $2 million p/o
$5 million - $10 million $5 million p/o
Over $10 million $10 million p/o
Fireworks $5 million p/o
General Liability
(primary and excess limits
combined)
Includes coverage for bodily injury, personal injury, property damage and products and completed operations. The policy shall not exclude coverage for XCU perils (explosion, collapse, or damage to underground property).
If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate limit).
Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.
Builders’ Risk/Course of
Construction – Covers property
under construction, repair or
renovation as well as equipment
and materials to be installed.
(Only required for Construction
Projects involving property and
equipment installation.)
Coverage shall include all risks of direct physical loss, excluding earthquake, for an amount equal to the full completed value of the covered structure or replacement value of alterations or additions, including soft costs and business interruption.
If the project does not involve new or major reconstruction, an Installation Floater may be acceptable. For such projects, a property installation floater shall be obtained that provides for the improvement, remodel, modification, alteration, conversion or adjustment to existing buildings, structures, processes, machinery and equipment. The Property Installation Floater shall provide property damage coverage for any building, structure, machinery or equipment damaged, impaired, broken or destroyed during the performance of the Work, including during transit, installation and testing at the City of Richmond’s site.
The City of Richmond shall be named as loss payee as its interest may appear. The insurer shall waive all rights of subrogation against City.
Contractor’s Pollution Liability (if
applicable)
Protects against:
unexpected/unintended release of
pollution resulting from contractors
covered operations such as:
HVAC, paving, carpentry, pipeline
& tank installation, drillers,
remediation contractors,
maintenance, mechanical,
demolition, excavation, grading,
street/road construction,
residential & commercial builders.
Same limits as General Liability.
Required Policy Conditions
A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.
Additional Insured Endorsement
Applicable to General Liability Coverage.
The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured, including but not limited to bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.
ISO form CG 20 10 (11/85) or its equivalent is required. The endorsement must not
exclude products and completed operations
coverage. If it does, then CG 20 37 (10/01) is also required. 390
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:
Consultants and Contractors
Type 1 – Page 3 of 4
Revised: September 2011
Additional Insured Endorsement
(continued)
SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.
Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers Compensation and Builder’s Risk/ Course of Construction coverage during the life of this contract.
SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.
Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.
Loss Payable Endorsement (only
required when Builder’s Risk
and/or Course of Construction
Insurance is required.)
Applicable to Builder’s Risk/Course of Construction naming the City of Richmond as Loss Payee.
SURETY BONDS
(If a Public Works/Engineering
Project)
The Contractor shall provide:
1. A Bid bond
2. A Performance Bond
3. A Payment Bond
Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverages and cover those insured in the underlying policies.
Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or non- renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.
Subcontractors
CONTRACTOR
shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.
CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies. The fact that insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.
391
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:
Consultants and Contractors
Type 1 – Page 4 of 4
Revised: September 2011
Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin . The City
of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.
Original insurance certificates and required policy endorsements shall be mailed, or delivered to the Designated Project Manager for the City of Richmond.
Insurance certificates and endorsements may be faxed to the Designated Project Manager. However, Contractor must mail the original certificates and endorsements to Designated Project Manager once faxed.
Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.
If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.
Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.
Reporting Requirements
Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.
Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.
392
ANY PROPRIETOR/PARTNER/EXECUTIVEOFFICER/MEMBER EXCLUDED?
INSR ADDLSUBRLTR INSDWVD
PRODUCER CONTACTNAME: FAXPHONE(A/C, No):(A/C, No, Ext):E-MAILADDRESS:INSURER A :INSURED INSURER B :INSURER C :INSURER D :INSURER E :INSURER F :
POLICY NUMBERPOLICY EFFPOLICY EXPTYPE OF INSURANCELIMITS(MM/DD/YYYY)(MM/DD/YYYY)
AUTOMOBILE LIABILITY
UMBRELLA LIABEXCESS LIABWORKERS COMPENSATIONAND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
AUTHORIZED REPRESENTATIVE
EACH OCCURRENCE$DAMAGE TO RENTEDCLAIMS-MADEOCCUR $PREMISES (Ea occurrence)MED EXP (Any one person)$PERSONAL & ADV INJURY$GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE$PRO-POLICYLOC PRODUCTS - COMP/OP AGGJECT OTHER: $COMBINED SINGLE LIMIT$(Ea accident)ANY AUTO BODILY INJURY (Per person)$OWNEDSCHEDULEDBODILY INJURY (Per accident)$AUTOS ONLYAUTOSHIREDNON-OWNEDPROPERTY DAMAGE$AUTOS ONLYAUTOS ONLY(Per accident)$OCCUR EACH OCCURRENCECLAIMS-MADEAGGREGATE$DEDRETENTION$ PEROTH-STATUTEERE.L. EACH ACCIDENTE.L. DISEASE - EA EMPLOYEE$If yes, describe underE.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGENAIC #
COMMERCIAL GENERAL LIABILITY
Y / NN / A(Mandatory in NH)
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORETHE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED INACCORDANCE WITH THE POLICY PROVISIONS.
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIODINDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THISCERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THISCERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIESBELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZEDREPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement onthis certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
COVERAGESCERTIFICATE NUMBER:REVISION NUMBER:
CERTIFICATE HOLDERCANCELLATION
© 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03)
CERTIFICATE OF LIABILITY INSURANCEDATE (MM/DD/YYYY)
$
$$$$
The ACORD name and logo are registered marks of ACORD
11/29/2023
License # 0E67768(925) 660-3514(925) 416-786913056Fehr & Peers100 Pringle Avenue, Suite 600Walnut Creek, CA 945961100019917 A 2,000,000XXPSB000668312/6/202312/6/20241,000,00010,0002,000,0004,000,0004,000,0001,000,000A XXPSA000227612/6/202312/6/20245,000,000A PSE000288912/6/202312/6/20245,000,000B X57WEGZJ19895/1/20235/1/20241,000,0001,000,0001,000,000CProfessional Liab.AEXNYABEFJ200812/6/2023Per Claim5,000,000CProfessional Liab.AEXNYABEFJ200812/6/202312/6/2024Aggregate5,000,000City of Richmond On-Call WC20-RI25.01All Operations of the Named Insured, including the aforementioned project, if any.General Liability: Please see blanket Additional Insured endorsement attached; such coverage is Primary and Non-Contributory with Waiver of Subrogationincluded, as required per written contract.Auto Liability: No company owned vehicles. Please see blanket Additional Insured endorsement with Waiver of Subrogation included, as required per writtencontract.Workers' Compensation: Waiver of Subrogation is included as per attached blanket Waiver of Subrogation endorsement, as required per written contract.SEE ATTACHED ACORD 101 City of RichmondAttention: Public WorksPO Box 4046Richmond, CA 94804-0046 FEHR&PE-01MICHAELA
IOA Insurance Services3875 Hopyard RoadSuite 200Pleasanton, CA 94588Gigi [email protected] Insurance CompanySentinel Insurance Company, LtdLiberty Insurance Underwriters, Inc X12/6/2024
X XXX XX X
393
FORM NUMBER:
EFFECTIVE DATE:
The ACORD name and logo are registered marks of ACORD
ADDITIONAL REMARKS
ADDITIONAL REMARKS SCHEDULE
FORM TITLE:
Page of
THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, ACORD 101 (2008/01)
AGENCY CUSTOMER ID:LOC #:
AGENCY NAMED INSUREDPOLICY NUMBERCARRIER NAIC CODE
© 2008 ACORD CORPORATION. All rights reserved.
IOA Insurance Services
FEHR&PE-01
SEE PAGE 1
1 SEE PAGE 1ACORD 25Certificate of Liability Insurance
License # 0E677681
SEE P 1Fehr & Peers100 Pringle Avenue, Suite 600Walnut Creek, CA 94596SEE PAGE 1 MICHAELA1
Description of Operations/Locations/Vehicles:GENERAL LIABILITY & AUTO LIABILITY INCLUDE THE FOLLOWING PERSON(S) OR ORGANIZATION(S): City of Richmond, as required per written contract.30 day notice of cancellation is included in the policy provisions. 394
Policy Number: RLI Insurance Company
Named Insured:
PPB 304 02 12 Page 1 of 1
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
RLIPack® FOR PROFESSIONALS
BLANKET ADDITIONAL INSURED ENDORSEMENT
This endorsement modifies insurance provided under the following:
BUSINESSOWNERS COVERAGE FORM - SECTION II – LIABILITY
1. C. WHO IS AN INSURED is amended to include as
an additional insured any person or organization that
you agree in a contract or agreement requiring
insurance to include as an additional insured on this
policy, but only with respect to liability for "bodily
injury", "property damage" or "personal and
advertising injury" caused in whole or in part by you
or those acting on your behalf:
a. In the performance of your ongoing operations;
b. In connection with premises owned by or rented
to you; or
c. In connection with “your work” and included
within the “product-completed operations
hazard”.
2. The insurance provided to the additional insured by
this endorsement is limited as follows:
a. This insurance does not apply on any basis to
any person or organization for which coverage
as an additional insured specifically is added by
another endorsement to this policy.
b. This insurance does not apply to the rendering
of or failure to render any "professional
services".
c. This endorsement does not increase any of the
limits of insurance stated in D. Liability And
Medical Expenses Limits of Insurance .
3. The following is added to SECTION III H.2. Other
Insurance – COMMON POLICY CONDITIONS
(BUT APPLICABLE ONLY TO SECTION II –
LIABILITY)
However, if you specifically agree in a contract or
agreement that the insurance provided to an
additional insured under this policy must apply on a
primary basis, or a primary and non-contributory
basis, this insurance is primary to other insurance
that is available to such additional insured which
covers such additional insured as a named insured,
and we will not share with that other insurance,
provided that:
a. The "bodily injury" or "property damage" for
which coverage is sought occurs after you have
entered into that contract or agreement; or
b. The "personal and advertising injury" for which
coverage is sought arises out of an offense
committed after you have entered into that
contract or agreement.
4. The following is added to SECTION III K. 2.
Transfer of Rights of Recovery Against Others to
Us – COMMON POLICY CONDITIONS (BUT
APPLICABLE TO ONLY TO SECTION II –
LIABILITY)
We waive any rights of recovery we may have
against any person or organization because of
payments we make for "bodily injury", "property
damage" or "personal and advertising injury" arising
out of "your work" performed by you, or on your
behalf, under a contract or agreement with that
person or organization. We waive these rights only
where you have agreed to do so as part of a
contract or agreement with such person or
organization entered into by you before the "bodily
injury" or "property damage" occurs, or the "personal
and advertising injury" offense is committed.
ALL OTHER TERMS AND CONDITIONS OF THIS POLICY REMAIN UNCHANGED.
PSB0006683
Fehr & Peers
LIABILITY)
4. The following is added to SECTION III K. 2 .g
Transfer of Ri ghts of Recover y Against Others t ogy g Us – COMMON POLICY CONDITIONS (BUT(
APPLICABLE TO ONLY TO SECTION II –
1. C. WHO IS AN INSURE D isa mended to include as
an additional insured anyp erson or organization thatyp g you a gr e ei nac o n t r a c to ra greement re quiringyg g q g insurance to include as an additionali nsured ont h is
policy, but only with respect to liability for "bodilypy injury",
y
"property
p
damage" or
y
"personal
y
andjy pp y g p
advertising injury" caused in whole or in part by you
or those acting on your behalf:
gj y
However, if you specifically agree in a contract oryp y g agreement that the insurance provided to a n
additional insured under this policy must apply on a
primary basis, or a primary and non-contributory
py p p y
py py y
basis, this insurance is primary to other insuranc epy
thati sa vailable tos u ch additionali n sured which
covers such additional insured as a named insured,
and we will not share with that other insurance,
provided that:
395
Policy Number: RLI Insurance Company
Named Insured:
PPA 300 03 13
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
RLIPack® BUSINESS AUTO ENHANCEMENT
SCHEDULE OF COVERAGES ADDRESSED BY THIS ENDORSEMENT
A. Broad Form Named Insured
B. Employees As Insureds
C. Blanket Additional Insured
D. Blanket Waiver Of Subrogation
E. Employee Hired Autos
F. Fellow Employee Coverage
G. Auto Loan Lease Gap Coverage
H. Glass Repair – Waiver Of Deductible
I. Personal Effects Coverage
J. Hired Auto Physical Damage Coverage
K. Hired Auto Physical Damage – Loss Of Use
L. Hired Car – Worldwide Coverage
M. Temporary Transportation Expenses
N. Amended Bodily Injury Definition – Mental Anguish
O. Airbag Coverage
P. Amended Insured Contract Definition – Railroad Easement Q. Coverage Extensions – Audio, Visual And Data Electronic Equipment Not Designed Solely For The Production Of Sound
R. Notice Of And Knowledge Of Occurrence
S. Unintentional Errors Or Omissions
T. Towing Coverage
PSA0002276
Fehr & Peers
C. Blanket Additional Insured
D. Blanket Waiver Of Subro gation
396
PPA 300 03 13
This endorsement modifies insurance provided under the following:
BUSINESS AUTO COVERAGE FORM
A. Broad Form Named Insured
The following is added to the SECTION II –
COVERED AUTOS LIABILITY COVERAGE, Para-
graph A.1. Who Is An Insured Provision:
Any business entity newly acquired or formed by you
during the policy period, provided you own fifty
percent (50%) or more of the business entity and the
business entity is not separately insured for Bus-
iness Auto Coverage. Coverage is extended up to a
maximum of one hundred eighty (180) days
following the acquisition or formation of the business
entity.
This provision does not apply to any person or
organization for which coverage is excluded by
endorsement.
B. Employees As Insureds
The following is added to the SECTION II –
COVERED AUTOS LIABILITY COVERAGE, Para-
graph A.1. Who Is An Insured Provision:
Any “employee” of yours is an “insured” while using
a covered “auto” you don't own, hire or borrow in
your business or your personal affairs.
C. Blanket Additional Insured
The following is added to the SECTION II –
COVERED AUTOS LIABILITY COVERAGE, Para-
graph A.1. Who Is An Insured Provision:
Any person or organization that you are required to
include as an additional insured on this coverage
form in a contract or agreement that is executed by
you before the “bodily injury ” or “property damage ”
occurs is an “insured” for liability coverage, but only for damages to which this insurance applies and
only to the extent that person or organization
qualifies as an “insured” under the Who Is An
Insured provision contained in SECTION II –
COVERED AUTOS LIABILITY COVERAGE.
The insurance provided to the additional insured will
be on a primary and non-contributory basis to the
additional insured’s own business auto coverage if
you are required to do so in a contract or agreement
that is executed by you before the “bodily injury” or
“property damage” occurs.
D. Blanket Waiver Of Subrogation
The following is added to the SECTION IV – BUSI-
NESS AUTO CONDITIONS, A. Loss Conditions,
5. T
ransfer Of Rights Of Recovery Agains t
Others To Us:
We waive any right of recovery we may have against
any person or organization to the extent required of
you by a contract executed prior to any “accident” or
“loss”, provided that the “accident” or “loss” arises
out of the operations contemplated by such contract.
The waiver applies only to the person or
organization designated in such contract.
E. Employee Hired Autos
1.T he following is added to the SECTION II –
COVERED AUTOS LIABILITY COVERAGE,
Paragraph A.1. Who Is An Insured Provision:
An “employee” of yours is an “insured” while
operating an “auto” hired or rented under a
contract or agreement in that “employee's”
name, with your permission, while performing
duties related to the conduct of your business.
2. Changes In General Conditions:
Paragraph 5.b. of the Other Insurance Con-
dition in the BUSINESS AUTO CONDITIONS is
deleted and replaced with the following:
b. For Hired Auto Physical Damage Coverage,
the following are deemed to be covered
“autos” you own:
(1) Any covered “auto” you lease, hire, rent
or borrow; and
(2) Any covered “auto” hired or rented by
your “employee” under a contract in that
individual “employee's” name, with your
permission, while performing duties
related to the conduct of your business.
However, any “
auto” that is leased,
hired, rented or borrowed with a driver is
not a covered “auto”.
F. Fellow Employee Coverage
SECTION II – COVERED AUTOS LIABILITY
COVERAGE, Exclusion B.5. does not apply if you
have workers compensation insurance in-force
covering all of your employees.
G. Auto Loan Lease Gap Coverage
SECTION III – PHYSICAL DAMAGE COVERAGE,
C. Limit Of Insurance, is amended by the addition
of the following:
In the event of a total “loss” to a covered “auto”
shown in the Schedule of Declarations, we will pay
any unpaid amount due on the lease or loan for a
covered “auto”, less:
1. The amount paid under the PHYSICAL
DAMAGE COVERAGE section of the policy;
and
2. Any:
a. Overdue lease/loan payments at the time of
the “loss”;
C. Blanket Additional Insured
D. Blanket Waiver Of Subro gation
397
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
Countersigned by
Authorized Representative
(1) Printed in U.S.A.Form WC 04 03 06
WAIVER OF OUR RIGHT TO RECOVER FROM
OTHERS ENDORSEMENT - CALIFORNIA
Endorsement Number:Policy Number: 57 WEG ZJ1989
Named Insured and Address: FEHR & PEERS
100 PRINGLE AVE STE 600
WALNUT CREEK CA 94596
We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule.
The additional premium for this endorsement shall be 2 % of the California workers' compensation premium otherwise due on such remuneration.
SCHEDULE
Person or Organization Job Description
Any person or organization from whom you are required by written contract or agreement to obtain this waiver of rights from us
398
399
400
February 27, 2024
Finance Department
DATE: February 27, 2024
TO: Mayor Martinez and Members of the City Council
FROM:
Shasa Curl, City Manager
Nickie Mastay, Deputy City Manager, Internal Services
LaShonda White, Deputy City Manager, Community Services Andrea Miller, Director of Finance
Mubeen Qader, Deputy Director of Finance
Jerry Gurule, Accounting Manager
Antonio Banuelos, Accounting Manager
SUBJECT:
Mid-Year Report on Fiscal Year (FY) 2023-24 Operating and Capital Improvement Budgets
FINANCIAL IMPACT: The fiscal impact is an increase in the General Fund budget appropriation of $9,773,748 and in the Non-General Funds Budget appropriation of $4,735,346.
PREVIOUS COUNCIL
ACTION:
June 20, 2023, November 28, 2023
STATEMENT OF THE
ISSUE:
Fiscal Year (FY) 2023-24 Mid-Year budget report
RECOMMENDED
ACTION:
RECEIVE the FY 2023-24 Mid-Year budget presentation and report for the period of July 1, 2023, through December 31, 2023; and PROVIDE direction to staff – Finance Department (Andrea Miller 510-620-6790/Mubeen Qader 510-412-2077).
DISCUSSION:
City staff prepares the mid-year budget report to assist in monitoring revenue and expenditures as compared to the approved budget. The report also provides staff, the City Council, and the community with the ability to monitor trends that impact the budget cycle.
This report presents an overview of the City’s mid-year operating revenue and expenditures for FY 2023-24 which covers financial activity from July 1, 2023, through AGENDA
REPORT
401
February 27, 2024
December 31, 2023. The threshold for the first six months of the fiscal year is 50 percent, meaning an average of 50 percent of the adopted budget is expected to have been expended and 50 percent of revenue should have been received. However, revenues can vary due to the seasonality of some of the major revenue sources, such as property taxes, which are received in December, April, and June of each year.
The economy is slowly beginning to stabilize as inflation continues decrease. There have been mixed economic impacts resulting from inflation, the unemployment rate, a strong job market, and high interest rates. Although the unemployment rate was higher in December 2023 than it was in December of 2022 at 4.9 percent and 3.4 percent respectively, the job market is strong with US employers adding over 200,000 jobs in December 2023. The labor market is a key indicator in the Federal Reserve’s interest rate decisions that remain above the Fed’s 2% target rate contributing to a strong stock market. While many residents are being deeply impacted by ongoing inflation.
General Fund
General Fund Revenues
Overall, revenue received totaled $99.9 million (44.3 percent of budget) through December of FY 2023-24. This is slightly below the threshold of 50 percent; however, the variance is primarily due to the seasonality of the revenue sources. For example, the City receives its first secured property tax installment (55 percent) in December.
Table 1 below summarizes year-to-date revenue budget-to-actuals and proposed budget adjustments. General Fund revenue details are included in Attachment 1 – General Fund Revenue and Expenditure Summary.
Table 1: General Fund Revenue, FY2023-24, Mid-Year
From July to December 2023, most revenues are trending as expected or better.
GENERAL FUND
FY 2023-24
ORIGINAL
BUDGET
FY 2023-24
REVISED
BUDGET
YTD ACTUALS AVAILABLE
BUDGET
% USED
W/O
ENCUMB.
% USED
W.
ENCUMB.
PROPOSED
BUDGET
ADJUSTMENTS
PROPERTY TAXES (50,567,173) (50,567,173) (23,877,788) (26,689,385) 47.2% 47.2% (1,614,181) SALES & USE TAX (56,752,495) (56,752,495) (15,864,789) (40,887,706) 28.0% 28.0% (1,144,846) UTILITY USERS TAX (55,775,083) (55,775,083) (31,341,319) (24,433,765) 56.2% 56.2% (2,162,928) OTHER TAXES (23,237,723) (23,237,723) (3,542,186) (19,695,537) 15.2% 15.2% (906,654) LICENSES, PERMITS & FEES (13,286,195) (13,286,195) (2,006,437) (11,279,759) 15.1% 15.1% (2,492,980) FINES & FORFEITURES (331,144) (331,144) (70,194) (260,950) 21.2% 21.2% 179,706 USE OF MONEY&PROPRTY (1,011,535) (1,011,535) (877,697) (133,838) 86.8% 86.8% (784,886) CHARGES FOR SERVICES (2,561,992) (2,561,992) (949,409) (1,612,583) 37.1% 37.1% 25,000 OTHER REVENUE (238,480) (238,480) (137,190) (101,290) 57.5% 57.5% - RENTAL INCOME (777,028) (777,028) (549,296) (227,732) 70.7% 70.7% - INTERGOV STATE TAXES (125,000) (125,000) - (125,000) 0.0% 0.0% - INTERGOV STATE GRANT (110,000) (110,000) (148,524) 38,524 135.0% 135.0% (73,911) INTERGOV OTHER GRANT (250,000) (250,000) (200,818) (49,182) 80.3% 80.3% (30,000) PROC FR SLE PROP - - (62,711) 62,711 - - - LOAN/BOND PROCEEDS (40,400) (40,400) - (40,400) 0.0% 0.0% - OPER XFERS IN (20,310,358) (20,310,358) (20,266,966) (43,392) 99.8% 99.8% - TOTAL REVENUES (225,374,607) (225,374,607) (99,895,323) (125,479,284) 44.3% 44.3% (9,005,680) 402
February 27, 2024
Property Tax -- FY 2023-24 property tax revenue adopted budget includes estimated Assessed Valuation (AV) growth of 3.3 percent for Secured Property Taxes. Contra Costa County released the 2023-2024 Assessment Roll in July 2023 which indicated growth of the AV at 6.15 percent for Secured Property Taxes. This is the main component in changes to secure property taxes year-to- year. Other significant impacts include sale of properties and tax increment allocation. Additionally, Successor Agency Surplus and Pass-through revenues that flow into the General Fund were higher than expected in FY 2022-23 which means those revenues should be higher in FY 2023-24 as well. Therefore, City staff is proposing an increase to Property Tax revenues totaling $1.6 million.
Sales and Use Tax -- Sales and Use Tax revenue has seen a steady growth over the last few years and the trend has continued through the current fiscal year.
Sales and Use Tax revenue is received two months after reporting. Year-to-date revenue reflects four months actuals at 28 percent. The updated forecast from the City’s financial consultants and internal forecasts projects higher than anticipated Sales Tax revenue primarily bolstered by the big box stores located in Richmond and internet sales credited to Richmond. City staff is proposing an increase to Sales Tax revenues of $1.1 million.
Utility Users Tax (UUT) –The year-to-date revenue received for UUT is trending much higher than anticipated. UUT is comprised of gas, electricity, cable, and telecommunications. Although a couple of revenue streams are slightly lower than anticipated and will be adjusted, that is more than offset by UUT for gas and electricity stemming from higher rates charged by the main utility company. Staff is proposing an increase to UUT revenues of $2.2 million.
Other Taxes -- Other taxes includes documentary transfer tax which is collected by Contra Costa County on the sale of properties. The City has received the July through November payments totaling $1.7 million or 12.8 percent of budget. Of the major revenue streams, the documentary transfer tax is the most volatile and hardest to predict as the month-to-month actual varies significantly. One or two sales can have a huge impact on the tax amount. In accordance with the City’s fiscal policies, the documentary transfer tax proposed budget has been recalculated using the mean monthly amount collected since the increase to the rate that was approved by voters in 2018. Within this revenue category, other revenue streams are also being adjusted to reflect anticipated actuals. Overall, staff is proposing a slight net increase to Other Taxes of $906,000.
Licenses, Permits, & Fees – This revenue stream includes the business tax revenue. Actual revenue collected through December 2023 is at 15.2 percent of the budget. Business tax revenue received year-to-date includes new Richmond businesses that started this fiscal year and delinquent payments from the prior year. With the 2024 due date as March 1st for rental properties, and April 1st for non-rental businesses, the bulk of the business tax will be received in February 403
February 27, 2024
and March. Based on revenues received for 2023, staff estimates a base business tax of close to $13 million, an increase of $2.5 million from the original budget amount. Currently, staff are proposing an increase in Licenses, Permits, & Fees of $2.5 million.
In the remaining General Fund revenue streams, small adjustments are proposed to various categories including Use of Money and Property, Charges for Services, and Grants. The largest change proposed is an increase to Use of Money and Property due to higher than anticipated interest rates, which resulted in increased interest earned on City investments. Overall, staff is proposing an increase of $684,000 for these revenue streams.
General Fund Expenditures
Overall, expenditures totaled $109.7 million or 46.6 percent of budget through December 2023. Actuals at mid-year are within the 50 percent threshold including and excluding encumbrances which are respectively, 46.6 percent and 50.0 percent.
Encumbrances are funds earmarked with a purchase order for specific expenditures, such as copier leases. Table 2 below summarizes year-to-date expenditure budget to actuals. General Fund expenditure details are included in Attachment 2 – General Fund Revenue and Expenditure Summary by Department.
Table 2: General Fund Expenditure, FY2023-24, Mid-Year
Salaries & Wages – includes base salaries for full-time and part-time staff, overtime, and other compensation types. Actual expenditures total $39.4 million, or 47.4 percent of budget. This category is lower than the threshold primarily due to vacant positions.
A major part of the proposed $2.7 million budget adjustment is based on the overtime budget in several departments. Of this amount, $1.9 million is in the Police
GENERAL FUND
FY 2023-24
ORIGINAL
BUDGET
FY 2023-24
REVISED
BUDGET
YTD ACTUALS AVAILABLE
BUDGET
% USED
W/O
ENCUMB.
% USED
W.
ENCUMB.
PROPOSED
BUDGET
ADJUSTMENTS
SALARIES AND WAGES 83,345,132 83,181,052 39,413,373 43,767,679 47.4% 47.4% 2,746,272 PYRLL/FRINGE BENEFIT 62,867,833 62,866,974 29,285,450 33,581,524 46.6% 46.6% 2,671,322 PROF & ADMIN 20,302,711 20,874,642 5,274,821 10,960,086 25.3% 47.5% 612,471 OTHER OPERATING 8,611,971 8,644,492 2,718,776 3,806,835 31.5% 56.0% 473,239 UTILITIES 5,288,272 5,153,706 2,597,648 2,200,592 50.4% 57.3% 525,000 EQPT & CONTRACT SVCS 5,918,655 5,251,708 1,397,456 3,279,818 26.6% 37.5% 640,000 PROVISN FOR INS LOSS 34,200 34,200 29,572 4,628 86.5% 86.5% - COST POOL 21,593,734 21,593,734 10,806,533 10,787,201 50.0% 50.0% - ASSET/CAPITAL OUTLAY 1,893,500 2,694,363 1,121,993 1,257,302 41.6% 53.3% - DEBT SVC EXPENDITURE 841,353 841,353 418,000 423,353 49.7% 49.7% - A87 COST PLAN REIMBS (3,531,611) (3,531,611) (1,827,819) (1,703,792) 51.8% 51.8% 17,238 GRANT EXPENDITURES 19,155 19,155 (1,625) 14,503 -8.5% 24.3% - OPER XFERS OUT 18,189,702 27,709,920 18,468,514 9,241,406 66.6% 66.6% 2,088,206 TOTAL EXPENSES 225,374,607 235,333,687 109,702,690 117,621,136 46.6% 50.0% 9,773,748 404
February 27, 2024
department due to staffing shortage. Other adjustments include part-time temporary staff in City Attorney’s Office and Public Works.
Fringe Benefits – includes medical, dental, workers compensation, CalPERS pension costs, other post-employment benefits (OPEB), and other fringe benefits.
Actual expenditures total $29.3 million, or 46.6 percent of budget which is below the threshold due to vacant positions.
The proposed budget adjustment of $ 2.7 million is to allocate one-time contributions from prior year’s unspent funds to the OPEB and Pension 115 trust accounts in accordance with the OPEB and Pension funding policies. This allocation was approved by City Council on October 24, 2023. According to the most recent CalPERS actuarial valuation report as of June 30, 2022, the City has a total unfunded pension liability of $381 million. As of June 30, 2023, the OPEB unfunded liability is reported at $75 million.
Professional & Administrative Services – includes professional and consulting services, and contractual obligations, such as animal control and consulting services. Actual expenditures total $5.3 million, or 25.3 percent of budget and is below the threshold. Factoring in purchase order encumbrances of $4.6 million, the total is $9.9 million, or 47.5 percent of budget.
The proposed budget adjustments total $612,000. Some of the major adjustments include $225,000 for fire fighter annual physical exams, and $382,000 for additional services for network infrastructure and cyber security.
Other Operating – includes copier leases, office supplies, and other items. Actual expenditures total $2.7 million, or 31.5 percent of budget. Factoring in purchase order encumbrances of $2.1 million, the total is $4.8 million, or 56.0 percent of budget.
Total proposed budget adjustments are $473 thousand, major items requested are new VHF radios that are compliant with new CalOES requirements for all fire agencies, and various neighborhood and community build activities.
Utilities – includes gas, electricity, water, refuse, telephone, and internet services for City facilities. Actual expenditures total $2.6 million, or 50.4 percent of budget.
Factoring in purchase order encumbrances of $350 thousand, the total is $2.9 million, or 57.32 percent of budget. The variance is due to increased cost in water and Gas and Fuel.
The proposed budget adjustments total $525,000. The baseline budget in gas and fuel is not sufficient to cover the annual expense in the line item and the existing budget has been fully exhausted as of December.
Equipment & Contract Services – includes equipment and maintenance/repair 405
February 27, 2024
services. Actual expenditures total $1.4 million, or 26.6 percent of budget. Factoring in purchase order encumbrances of $574,000, the total is $2.0 million, or 37.5 percent of budget.
Total proposed budget adjustments equal $640,000 for additional training on the financial system by Tyler MUNIS, facilities roof repairs and maintenance, and street light repairs and maintenance.
Cost Pool – this category includes the City’s insurance premium cost, civic center rent, and vehicle replacement charges. The proposed budget adjustment is the net impact of implementing the CFR 200 Cost Plan for the Richmond Housing Authority.
Capital Asset Outlay – this category includes major capital purchases and maintenance projects. Total actuals without encumbrances are 41.6 percent and with encumbrances are 53.3 percent of the budget.
Transfers Out – includes transfers out from the General Fund to non-General Funds primarily for operating subsidies and for debt service payments. Actuals total $18.5 million, or 66.6 percent of budget. The variance is due to transfers that are processed in full instead of in monthly installments.
Total proposed budget adjustments of $2.1 million include $400,000 for Via Verdi mitigation, $200,000 for Civic Center Plaza landscaping and lighting, $500,000 for the city-wide facility needs assessment study, and other allocations for smaller projects.
Non-General Funds
Non-General Fund Revenues
Overall, 32.7 percent of non-general fund revenue has been collected and is trending as expected. The timing of receipts varies among the funds based on the source of funding. For instance, grant funds are typically received after expenditures are incurred and reimbursement requests are submitted to grantors. Table 3 below summarizes the revenue budget-to-actuals for non-general funds. Non-General Fund revenue details are included in Attachment 3 – Non-General Fund Revenue and Expenditures by Fund.
406
February 27, 2024
Table 3: Non-General Fund Revenues, FY 2023-24, Mid-Year
Capital Improvement Funds -- the total actual revenue is below the budget threshold of 50 percent and the major source of the variance is due to the grant revenue reimbursements. Although the entire grant awards are appropriated as budget; the actual revenue is based on the expenditures submitted for reimbursement to the grantor.
The total proposed revenue budget adjustments include the transfer in from the General Fund for operating subsidies and debt service payments that is mentioned above. Other budget adjustments are in several Developer Impact Fee Funds to recognize actual revenues received.
Debt Service -- revenues are above the budget threshold mainly due to the transfer in from Secured Pension Override fund for the Pension Obligation Bond debt service payment.
Enterprise Funds -- actual revenue is above the threshold mainly in the Wastewater fund. The sewer drain fee, which is the largest of the three installments from Contra Costa County was posted in December.
The proposed revenue budget adjustment includes additional lease revenue from the Basin 1 facility at Point Potrero.
Housing Funds -- actual revenue is above the budget threshold due to the Housing In-Lieu Developer fee and Community Development Block Grant coming in higher than the budget.
Richmond Housing Authority (RHA) Funds -- the revenue is below budget mainly due to the federal grant revenues pending to be received for Nevin Plaza, and Richmond Village I, II, and III from the Federal Government.
RHA funds include several smaller adjustments with a net decrease in revenue of approximately $13,000.
Other Operation Funds -- actual revenue is below the budget threshold. The
FUND ORIGINAL
BUDGET
REVISED
BUDGET YTD ACTUALS
% USED
W/O
ENCUMB
% USED W.
ENCUMB.
PROPOSED
BUDGET
ADJUSTMENTS
Total Capital Improvement Fund (45,085,732) (71,470,814) (17,472,931) 24.4% 24.4% (2,580,220) Total Debt Service Funds (19,551,216) (19,551,216) (11,144,364) 57.0% 57.0% - Total Enterprise Funds (41,443,141) (41,443,141) (22,371,972) 54.0% 54.0% (50,000) Total Housing Funds (1,911,772) (1,911,772) (1,549,885) 81.1% 81.1% - Total Housing Authority Funds (5,563,388) (5,563,388) (1,871,990) 33.6% 33.6% 13,466 Total Internal Service Funds (30,919,340) (30,919,340) (15,852,074) 51.3% 51.3% - Total Other Operations Funds (32,931,748) (43,108,672) (9,902,080) 23.0% 23.0% (634,206) Total Special Revenue Funds (52,120,364) (87,299,299) (19,217,299) 22.0% 22.0% (239,753) Total All Funds (229,526,702) (301,267,643) (99,382,594) 33.0% 33.0% (3,490,713) 407
February 27, 2024
major source of the variance is in the Planning and Building fund due to grant revenues not received yet.
Proposed budget adjustments include transfer in revenue increase from the General Fund into the Transportation and Employment Training Funds for several line items detailed in Attachment 4 – Mid-Year Budget Adjustments. Special Revenue Funds -- total actuals are 22 percent of the budget as of December mainly due to the actual grant revenues being lower than the threshold due to pending reimbursements.
Non-General Fund Expenditures
Overall, 23 percent of non-general fund budget appropriations have been expended.
Spending patterns in non-general funds vary due to the nature of capital, debt, and grant funds. Other funds are trending as expected. Most of the actual expenditures are either at or below the threshold of 50 percent. Amounts over the threshold are primarily due to purchase order encumbrances and debt service. Table 4 below summarizes the expenditure budget-to-actuals for non-general funds. Non-General Fund expenditure details are included in Attachment 3 – Non-General Fund Revenue and Expenditures by Fund.
Table 4: Non-General Fund Expenditures, FY2023-24, Mid-Year
Capital Improvement Funds -- total expenditures are below budget due to the projects’ phases spanning over multiple years and their budgets being appropriated in a single year.
Proposed budget adjustments include appropriations for the Via Verdi Mitigation, Civic Center Landscaping, Traffic Calming, and Paving. The detailed list of adjustments can be found in Attachment 4 – Mid-Year Budget Adjustments. Debt Service Funds -- debt service expenditures are incurred in accordance with the debt service payment schedules. As a result, expenditures exceed the threshold of 50 percent.
FUND TYPE ORIGINAL
BUDGET
REVISED
BUDGET YTD ACTUALS ENCUMB.
% USED
W/O
ENCUMB.
% USED
W.
ENCUMB.
PROPOSED
BUDGET
ADJUSTMENTS
Total Capital Improvement Funds 71,270,921 111,411,564 10,404,344 21,894,128 9% 29% 2,322,366 Total Debt Service Funds 19,174,878 19,174,878 13,060,596 - 68% 68% - Total Enterprise Funds 86,084,855 99,763,707 21,473,602 11,910,478 22% 33% 1,113,629 Total Housing Funds 6,249,305 6,275,149 399,622 77,599 6% 8% - Total Housing Authority Funds 5,570,438 5,570,438 1,941,276 194,616 35% 38% 193,072 Total Internal Service Funds 36,799,838 42,901,280 15,455,762 6,968,479 36% 52% - Total Other Operations Funds 33,182,604 47,788,104 12,021,464 7,002,314 25% 40% 674,918 Total Special Revenue Funds 68,197,088 119,828,961 29,390,808 6,718,955 25% 30% 431,361 Total All Funds 326,529,928 452,714,081 104,147,475 54,766,569 23% 35% 4,735,346 408
February 27, 2024
Enterprise Funds -- total actuals are 22 percent of budget without encumbrances and 33 percent with encumbrances. Most of the variance is in the Wastewater fund which includes several capital projects that span over multiple years.
Proposed budget adjustments are in the Wastewater fund for additional Veolia plant maintenance.
Housing Funds -- total actuals are 6 percent of budget without encumbrances and 8 percent with encumbrances. Variances are primarily due to lower-than- expected expenditures in the Housing In-Lieu Developer Fee fund. Housing Authority Funds – year-to-date actuals without encumbrance are 35 percent of the budget and 38 percent without encumbrances. The variance is primarily due to lower-than-expected expenditures in the RHA-Capital fund.
RHA proposed several administrative budget adjustments to reflect actuals and their respective trends. The detailed list of adjustments can be found in Attachment 4 – Mid-Year Budget Adjustments.
Internal Service Funds – year-to-date expenditures without encumbrances are 36 percent of budget and 52 percent with encumbrances. Equipment Replacement fund has the largest amount of encumbrances due to several open purchase orders to replace city vehicles.
Other Operations Funds – year-to-date expenditures is above the threshold for the period including and excluding encumbrances. The variance is due to higher than anticipated expenditures in the Marina Bay Landscape and Lighting District.
Part-time temporary staff and utility costs are trending higher in the first six months of the fiscal year.
Special Revenue Funds -- the variance is due to the transfer out of the Secured Pension Tax Override fund into the General Fund and the Debt Service Fund already being processed.
Proposed budget adjustments include several line items in Transportation, Marina Landscaping Maintenance District, Planning & Building, and Employment & Training Funds.
Mid-Year Budget Adjustments
Staff proposes a General Fund revenue budget increase of approximately $9.0 million and expenditure budget increase of approximately $9.8 million, which includes $2.7 million from the fund balance for OPEB and Pension 115 Trust accounts that was approved by City Council on October 24, 2023. Detailed budget adjustments are listed in Attachment 4 – Mid-Year Budget Adjustments. Table 5 below shows a summary of the adjustments.
409
February 27, 2024
Table 5: FY 2023-24 Mid-Year Proposed Budget General Fund
Total FY2023-24 Mid-Year Revenue estimated adjustments exceed the proposed expenditure adjustments of approximately $7.1 million by $1.9 million as shown in Table 6 below. This amount of $1.9 million is available for City Council to allocate towards projects such as improving the City’s built environment. Total General Fund expenditure adjustments also include $2.7 million allocated from the fund balance using the prior year unspent funds towards OPEB and Pension 115 Trust accounts in accordance with the City’s financial policies.
Table 6: FY 2023-24 Mid-Year Adjustments Recap
The proposed total of Non-General Fund revenue budget adjustments is approximately $3.5 million across multiple funds detailed in Attachment 4 – Mid-Year Budget Adjustments. Table 7 below summarizes the adjustments by fund type.
Table 7: FY 2023-24 Mid-Year Budget Adjustments Non-General Fund Revenue
GENERAL FUND
FY 2023-24
ORIGINAL
BUDGET
FY 2023-24
REVISED
BUDGET
PROPOSED
BUDGET
ADJUSTMENTS
MID-YEAR
PROPOSED
BUDGET
TOTAL REVENUES (225,374,607) (225,374,607) (9,005,680) (234,380,287) TOTAL EXPENSES 225,374,607 235,333,687 9,773,748 245,107,435
GENERAL FUND NET
+SURPLUS/(-DEFICIT) - 9,959,080 768,068 10,727,149 Line Item Amount
FY 2023-24 Mid-Year Revenue Increase (9,005,680)
FY 2023-24 Mid-Year Expenditures Increase 7,102,426
Available (1,903,254)
Pension and OPEB Appropriation from Fund Balance 2,671,322 Net Mid-Year Adjustments 768,068
FUND ORIGINAL
BUDGET
REVISED
BUDGET
PROPOSED
BUDGET
ADJUSTMENTS
MID-YEAR
PROPOSED
BUDGET
Total Capital Improvement Fund (45,085,732) (71,470,814) (2,580,220) (74,051,034) Total Debt Service Funds (19,551,216) (19,551,216) - (19,551,216) Total Enterprise Funds (41,443,141) (41,443,141) (50,000) (41,493,141) Total Housing Funds (1,911,772) (1,911,772) - (1,911,772) Total Housing Authority Funds (5,563,388) (5,563,388) 13,466 (5,549,922) Total Internal Service Funds (30,919,340) (30,919,340) - (30,919,340) Total Other Operations Funds (32,931,748) (43,108,672) (634,206) (43,742,878) Total Special Revenue Funds (52,120,364) (87,299,299) (239,753) (87,539,052) Total All Funds (229,526,702) (301,267,643) (3,490,713) (304,758,356) 410
February 27, 2024
The proposed total of Non-General Fund expenditure budget adjustments is $4.7 million across multiple funds detailed in Attachment 4 – Mid-Year Budget Adjustments. Table 8 below summarizes the adjustments by fund type.
Table 8: FY 2023-24 Mid-Year Budget Adjustments Non-General Fund Expenditure
Proposed Position Control Mid-Year Adjustments
The proposed Mid-Year Budget adjustments include several changes to the City’s position control resulting in a net increase of 17 Full-Time Equivalent (FTE) positions.
This brings the total approved FTE to 767 across all City departments. Attachment 5 – Fiscal Year 2023-24 Mid-Year Proposed Position Listing lists all positions by department. These changes are also included in Attachment 4 – Mid-Year Budget Adjustments. Table 9 below shows the summary of the proposed position control changes.
Attachment 6 – List of Boards and Commissions, provides a listing of various Boards and Commissions City staff are required to support and attend.
Table 9: Proposed Position Control Changes, Mid-Year 2023-24
FUND TYPE ORIGINAL
BUDGET
REVISED
BUDGET
PROPOSED
BUDGET
ADJUSTMENTS
MID-YEAR
PROPOSED
BUDGET
Total Capital Improvement Funds 71,270,921 111,411,564 2,322,366 113,733,930 Total Debt Service Funds 19,174,878 19,174,878 - 19,174,878 Total Enterprise Funds 86,084,855 99,763,707 1,113,629 100,877,336 Total Housing Funds 6,249,305 6,275,149 - 6,275,149 Total Housing Authority Funds 5,570,438 5,570,438 193,072 5,763,510 Total Internal Service Funds 36,799,838 42,901,280 - 42,901,280 Total Other Operations Funds 33,182,604 47,788,104 674,918 48,463,022 Total Special Revenue Funds 68,197,088 119,828,961 431,361 120,260,322 Total All Funds 326,529,928 452,714,081 4,735,346 457,449,427 411
February 27, 2024
Next Steps
As described in this staff report, the projected FY 23-24 mid-year revenue increase is approximately $9 million. In addition, there is approximately $6.9 million in additional unspent funds identified via the ACFR. Combined, there is a total of approximately $15.9 million available for City Council to allocate to projects and/or programs aligned with the City Council approved goals and objectives.
Department Mid-Year
Adjustment Notes
COMMUNITY DEVELOPMENT (Building Services, Code Enforcement, Housing, & Planning) Building Inspector 1 Additional Position Requested
Plan Checking Engineer 1 Additional Position Requested
COMMUNITY SERVICES (Employment & Training)
Admin Trainee(+3 Grant Funded) 3 Two Positions Requested, One Reclass from Office Assistant Office Assistant -1 Reclass to Administrative Trainee
COMMUNITY SERVICES (Recreation)
Administrative Assistant(+1 Grant Funded) 1 Additional Position Requested COMMUNITY SERVICES (Community Crisis Response)
Administrative Analyst/Associate 1 Additional Position Requested Community Intervention Specialists 8 Additional Positions Requested Mental Health Clinician 1 Additional Position Requested COMMUNITY SERVICES (Transportation)
Associate Administrative Analyst -1 Moved to Public Works Project Manager I/II -1 Moved to Public Works
DEPARTMENT OF CHILDREN AND YOUTH
Community Services Technician I/II 1 Additional Position Requested
PUBLIC WORKS
Assistant Engineer 1 Additional Position Requested
Office Aide -0.8 Reclass to Permit Technician I/II
Permit Technician I/II 0.8 Reclass from Office Aide
PUBLIC WORKS (Water Resource Recovery)
Project Manager I/II -1 Reclass to Project Manager III
Project Manager III 1 Reclass from Project Manager I/II PUBLIC WORKS (Transportation)
Associate Administrative Analyst 1 Moved from Community Services ( Transportation) Project Manager I/II 1 Moved from Community Services (Transportation) Total Full Time Equivalents 17
412
February 27, 2024
City staff’s preliminary recommendation is to use the $15.9 million to fund approximately $7.1 million in mid-year proposed expenditure adjustments and approximately $8.8 million to fund capital improvement projects.
The City Council approved 18 Traffic Calming Projects in November 2022. Staff will provide an update on the status with the presentation.
After City Council discussion and direction, City staff will return on March 5, 2024, to adopt the Mid-Year FY 2023-24 Budget.
DOCUMENTS ATTACHED:
Attachment 1 – General Fund Revenue and Expenditure Summary Attachment 2 – General Fund Revenue and Expenditure by Department Attachment 3 – Non-General Fund Revenue and Expenditure by Fund Attachment 4 – Mid-Year Budget Adjustments
Attachment 5 – Fiscal Year 2023-24 Mid-Year Proposed Position Listing Attachment 6 – List of Boards and Commissions
Attachment 7 – Capital Improvement Projects Budget Report by Department Attachment 8 – Capital Improvement Projects with projected shortfalls
413
City of Richmond
FY2023‐24 Mid‐Year Report
Attachment 1 ‐ General Fund Revenue and Expenditure Summary FUNDS ORIGINAL APPROP REVISED BUDGET YTD ACTUAL ENCUMB W/
ENCUMB
% USED
W/O
ENCUMB
% USED
AVAILABLE
BUDGET ADJUSTMENTS
GENERAL FUND REVENUE & EXPENDITURE SUMMARY
GENERAL FUND REVENUE SUMMARY BY CHARACTER
PROPERTY TAXES (50,567,173) (50,567,173) (23,877,788) ‐ 47% 47% (26,689,385) (1,614,181) SALES & USE TAX (56,752,495) (56,752,495) (15,864,789) ‐ 28% 28% (40,887,706) (1,144,846) UTILITY USERS TAX (55,775,083) (55,775,083) (31,341,319) ‐ 56% 56% (24,433,765) (2,162,928) OTHER TAXES (23,237,723) (23,237,723) (3,542,186) ‐ 15% 15% (19,695,537) (906,654) LICENSES,PRMITS&FEES (13,286,195) (13,286,195) (2,006,437) ‐ 15% 15% (11,279,759) (2,492,980) FINES & FORFEITURES (331,144) (331,144) (70,194) ‐ 21% 21% (260,950) 179,706 USE OF MONEY&PROPRTY (1,011,535) (1,011,535) (877,697) ‐ 87% 87% (133,838) (784,886) CHARGES FOR SERVICES (2,561,992) (2,561,992) (949,409) ‐ 37% 37% (1,612,583) 25,000 OTHER REVENUE (238,480) (238,480) (137,190) ‐ 58% 58% (101,290) ‐ RENTAL INCOME (777,028) (777,028) (549,296) ‐ 71% 71% (227,732) ‐ INTERGOV STATE TAXES (125,000) (125,000) ‐ ‐ 0% 0% (125,000) ‐ INTERGOV STATE GRANT (110,000) (110,000) (148,524) ‐ 135% 135% 38,524 (73,911) INTERGOV OTHER GRANT (250,000) (250,000) (200,818) ‐ 80% 80% (49,182) (30,000) PROC FR SLE PROP ‐ ‐ (62,711) ‐ ‐ ‐ 62,711 ‐ LOAN/BOND PROCEEDS (40,400) (40,400) ‐ ‐ 0% 0% (40,400) ‐ OPER XFERS IN (20,310,358) (20,310,358) (20,266,966) ‐ 100% 100% (43,392) ‐ TOTAL GENERAL FUND REVENUE (225,374,607) (225,374,607) (99,895,323) ‐ 44% 44% (125,479,283) (9,005,680) GENERAL FUND EXPENDITURES SUMMARY BY CHARACTER
SALARIES AND WAGES 83,345,132 83,181,052 39,413,373 ‐ 47% 47% 43,767,679 2,746,272 PYRLL/FRINGE BENEFIT 62,867,833 62,866,974 29,285,450 ‐ 47% 47% 33,581,524 2,671,322 PROF & ADMIN 20,302,711 20,874,642 5,274,821 4,639,736 47% 25% 10,960,086 612,471 OTHER OPERATING 8,611,971 8,644,492 2,718,776 2,118,881 56% 31% 3,806,835 473,239 UTILITIES 5,288,272 5,153,706 2,597,648 355,467 57% 50% 2,200,592 525,000 EQPT & CONTRACT SVCS 5,918,655 5,251,708 1,397,456 574,433 38% 27% 3,279,818 640,000 PROVISN FOR INS LOSS 34,200 34,200 29,572 ‐ 86% 86% 4,628 ‐ COST POOL 21,593,734 21,593,734 10,806,533 ‐ 50% 50% 10,787,201 ‐ ASSET/CAPITAL OUTLAY 1,893,500 2,694,363 1,121,993 315,068 53% 42% 1,257,302 ‐ DEBT SVC EXPENDITURE 841,353 841,353 418,000 ‐ 50% 50% 423,353 ‐ A87 COST PLAN REIMBS (3,531,611) (3,531,611) (1,827,819) ‐ 52% 52% (1,703,792) 17,238 GRANT EXPENDITURES 19,155 19,155 (1,625) 6,277 24% ‐8% 14,503 ‐ OPER XFERS OUT 18,189,702 27,709,920 18,468,514 ‐ 67% 67% 9,241,406 2,088,206 TOTAL GENERAL FUND EXPENDITURE 225,374,607 235,333,687 109,702,690 8,009,862 50% 47% 117,621,135 9,773,748
City of Richmond
FY2023‐24 Mid‐Year Report
Attachment 2 ‐ General Fund Revenue and Expenditure by Department FUNDS ORIGINAL
APPROP REVISED BUDGET YTD ACTUAL ENCUMB
W/
ENCUMB
% USED
W/O
ENCUMB
% USED
AVAILABLE
BUDGET ADJUSTMENTS NOTES
GENERAL FUND REVENUE AND EXPENDITURES BY DEPARTMENT
10 OFFICE OF THE MAYOR
SALARIES AND WAGES 372,679 362,679 143,572 ‐ 40% 40% 219,107 ‐ PYRLL/FRINGE BENEFIT 258,424 258,424 90,068 ‐ 35% 35% 168,356 ‐ PROF & ADMIN 20,500 30,500 7,843 ‐ 26% 26% 22,657 ‐ OTHER OPERATING 3,400 3,400 239 ‐ 7% 7% 3,161 ‐ UTILITIES 3,000 3,000 1,650 ‐ 55% 55% 1,350 ‐ COST POOL 35,927 35,927 17,963 ‐ 50% 50% 17,964 ‐ EXPENDITURE 693,930 693,930 261,334 ‐ 38% 38% 432,596 ‐ 11 CITY COUNCIL
SALARIES AND WAGES 329,452 329,452 157,994 ‐ 48% 48% 171,458 ‐ PYRLL/FRINGE BENEFIT 322,675 322,675 127,203 ‐ 39% 39% 195,472 ‐ PROF & ADMIN 55,450 55,450 12,751 ‐ 23% 23% 42,699 ‐ OTHER OPERATING 18,800 18,800 5,707 2,179 42% 30% 10,914 ‐ UTILITIES 1,100 1,100 ‐ ‐ 0% 0% 1,100 ‐ COST POOL 51,068 51,068 25,532 ‐ 50% 50% 25,536 ‐ ASSET/CAPITAL OUTLAY 3,000 3,000 ‐ ‐ 0% 0% 3,000 ‐ EXPENDITURE 781,545 781,545 329,187 2,179 42% 42% 450,179 ‐ 12 COMMUNITY POL REV COMMISSION
SALARIES AND WAGES 50,000 50,000 24,623 ‐ 49% 49% 25,377 ‐ PYRLL/FRINGE BENEFIT 688 688 2,211 ‐ 321% 321% (1,523) ‐ PROF & ADMIN 24,450 24,450 8,569 253 36% 35% 15,628 ‐ OTHER OPERATING 1,050 1,050 51 ‐ 5% 5% 999 ‐ EXPENDITURE 76,188 76,188 35,455 253 47% 47% 40,481 ‐ 13 CITY MANAGER
SALARIES AND WAGES 672,538 672,538 316,736 ‐ 47% 47% 355,802 ‐ PYRLL/FRINGE BENEFIT 319,662 319,662 156,473 ‐ 49% 49% 163,189 ‐ PROF & ADMIN 204,347 204,447 28,532 75,676 51% 14% 100,239 ‐ OTHER OPERATING 9,400 9,200 8,152 1,199 102% 89% (152) ‐ UTILITIES ‐ 100 208 ‐ 208% 208% (108) ‐ EQPT & CONTRACT SVCS 200 200 49 26 38% 24% 125 ‐ COST POOL 69,244 69,244 34,624 ‐ 50% 50% 34,620 ‐ ASSET/CAPITAL OUTLAY ‐ ‐ 329 ‐ ‐ ‐ (329) ‐ A87 COST PLAN REIMBS (180,453) (180,453) (90,225) ‐ 50% 50% (90,228) 881 [1] EXPENDITURE 1,094,938 1,094,938 454,878 76,901 49% 42% 563,159 881 Notes:
[1] Administrative Adjustment To Indirect CAP Charges ‐ City Manager Office Page 1 of 8415 City of Richmond
FY2023‐24 Mid‐Year Report
Attachment 2 ‐ General Fund Revenue and Expenditure by Department FUNDS ORIGINAL
APPROP REVISED BUDGET YTD ACTUAL ENCUMB
W/
ENCUMB
% USED
W/O
ENCUMB
% USED
AVAILABLE
BUDGET ADJUSTMENTS NOTES
14 CITY CLERK
LICENSES,PRMITS&FEES (600) (600) (200) ‐ 33% 33% (400) ‐ CHARGES FOR SERVICES (3,000) (3,000) (3,290) ‐ 110% 110% 290 ‐ REVENUE (3,600) (3,600) (3,490) ‐ 97% 97% (110) ‐ SALARIES AND WAGES 489,328 489,328 259,532 ‐ 53% 53% 229,796 ‐ PYRLL/FRINGE BENEFIT 294,431 294,431 152,673 ‐ 52% 52% 141,758 ‐ PROF & ADMIN 145,100 155,100 77,125 15,513 60% 50% 62,462 ‐ OTHER OPERATING 20,300 20,300 4,635 1,199 29% 23% 14,466 ‐ UTILITIES 1,000 1,000 175 ‐ 18% 18% 825 ‐ COST POOL 61,454 61,454 30,728 ‐ 50% 50% 30,726 ‐ A87 COST PLAN REIMBS (70,463) (70,463) (35,231) ‐ 50% 50% (35,232) 344 [2] EXPENDITURE 941,150 951,150 489,638 16,712 53% 51% 444,800 344 15 CITY ATTORNEY
LICENSES,PRMITS&FEES ‐ ‐ (732) ‐ ‐ ‐ 732 ‐ REVENUE ‐ ‐ (732) ‐ ‐ ‐ 732 ‐ SALARIES AND WAGES 1,381,647 1,356,647 447,970 ‐ 33% 33% 908,677 20,000 [3] PYRLL/FRINGE BENEFIT 744,333 744,333 237,878 ‐ 32% 32% 506,455 ‐ PROF & ADMIN 1,974,850 1,998,050 676,664 750,300 71% 34% 571,087 ‐ OTHER OPERATING 27,750 27,950 5,286 17,540 82% 19% 5,124 ‐ UTILITIES ‐ 1,600 347 ‐ 22% 22% 1,253 ‐ EQPT & CONTRACT SVCS 1,250 1,250 73 27 8% 6% 1,150 ‐ COST POOL 112,565 112,565 56,285 ‐ 50% 50% 56,280 ‐ A87 COST PLAN REIMBS (319,088) (319,088) (159,542) ‐ 50% 50% (159,546) 1,557 [4] EXPENDITURE 3,923,307 3,923,307 1,264,961 767,867 52% 32% 1,890,479 21,557 16 PLANNING & BUILDING SERVICES
LICENSES,PRMITS&FEES (955,500) (955,500) (448,482) ‐ 47% 47% (507,018) ‐ OTHER REVENUE (30,000) (30,000) (40,054) ‐ 134% 134% 10,054 ‐ REVENUE (985,500) (985,500) (488,536) ‐ 50% 50% (496,964) ‐ SALARIES AND WAGES 866,463 866,463 349,581 ‐ 40% 40% 516,882 20,000 [5] PYRLL/FRINGE BENEFIT 652,308 652,308 263,605 ‐ 40% 40% 388,703 ‐ PROF & ADMIN 875,400 875,400 88,386 143,654 27% 10% 643,360 ‐ OTHER OPERATING 28,947 28,947 8,506 3,490 41% 29% 16,951 ‐ UTILITIES 11,500 11,500 2,095 9,405 100% 18% ‐ ‐ EQPT & CONTRACT SVCS 13,549 13,549 ‐ ‐ 0% 0% 13,549 ‐ COST POOL 289,411 289,411 117,205 ‐ 40% 40% 172,206 ‐ EXPENDITURE 2,737,578 2,737,578 829,377 156,550 36% 30% 1,751,651 20,000 Notes:
[2][4] Administrative Adjustment To Indirect CAP Charges ‐ City Clerk and City Attorney [3] Part‐Time Temporary Staff
[5] Overtime increase in Code Enforcement Division
City of Richmond
FY2023‐24 Mid‐Year Report
Attachment 2 ‐ General Fund Revenue and Expenditure by Department FUNDS ORIGINAL
APPROP REVISED BUDGET YTD ACTUAL ENCUMB
W/
ENCUMB
% USED
W/O
ENCUMB
% USED
AVAILABLE
BUDGET ADJUSTMENTS NOTES
17 FINANCE
SALARIES AND WAGES 3,491,350 3,446,250 1,459,168 ‐ 42% 42% 1,987,082 ‐ PYRLL/FRINGE BENEFIT 2,228,150 2,228,150 896,112 ‐ 40% 40% 1,332,038 ‐ PROF & ADMIN 1,014,389 1,059,489 518,665 220,020 70% 49% 320,804 ‐ OTHER OPERATING 65,806 65,806 21,387 20,556 64% 32% 23,863 ‐ UTILITIES 1,400 1,400 808 ‐ 58% 58% 592 ‐ EQPT & CONTRACT SVCS 435 435 73 55 29% 17% 307 ‐ COST POOL 283,577 283,577 141,788 ‐ 50% 50% 141,789 ‐ A87 COST PLAN REIMBS (1,152,435) (1,152,435) (576,213) ‐ 50% 50% (576,222) 5,624 [6] EXPENDITURE 5,932,672 5,932,672 2,461,788 240,631 46% 41% 3,230,252 5,624 18 HUMAN RESOURCES
SALARIES AND WAGES 1,323,935 1,323,935 486,693 ‐ 37% 37% 837,242 ‐ PYRLL/FRINGE BENEFIT 828,677 828,677 276,394 ‐ 33% 33% 552,283 ‐ PROF & ADMIN 1,119,700 1,119,700 310,046 443,801 67% 28% 365,853 ‐ OTHER OPERATING 35,705 35,705 11,603 7,396 53% 32% 16,706 ‐ UTILITIES 1,500 1,500 211 ‐ 14% 14% 1,289 ‐ EQPT & CONTRACT SVCS 150 150 49 1 33% 32% 100 ‐ COST POOL 218,189 218,189 109,097 ‐ 50% 50% 109,092 ‐ A87 COST PLAN REIMBS (184,290) (184,290) (92,142) ‐ 50% 50% (92,148) 900 [7] EXPENDITURE 3,343,566 3,343,566 1,101,951 451,198 46% 33% 1,790,417 900 19 POLICE
LICENSES,PRMITS&FEES (90,000) (90,000) (67,702) ‐ 75% 75% (22,298) (42,980) [8] FINES & FORFEITURES (50,000) (50,000) (13,368) ‐ 27% 27% (36,632) 25,000 [9] CHARGES FOR SERVICES (1,068,000) (1,068,000) (415,345) ‐ 39% 39% (652,655) 60,000 [10] OTHER REVENUE (12,000) (12,000) (8,049) ‐ 67% 67% (3,951) ‐ INTERGOV STATE GRANT (10,000) (10,000) (58,911) ‐ 589% 589% 48,911 (73,911) [11] INTERGOV OTHER GRANT (250,000) (250,000) (200,818) ‐ 80% 80% (49,182) (30,000) [12] REVENUE (1,480,000) (1,480,000) (764,192) ‐ 52% 52% (715,808) (61,891) SALARIES AND WAGES 34,418,730 34,418,730 15,671,810 ‐ 46% 46% 18,746,921 1,979,851 [13] PYRLL/FRINGE BENEFIT 27,058,010 27,058,010 11,025,424 ‐ 41% 41% 16,032,586 ‐ PROF & ADMIN 5,348,305 5,548,305 1,718,619 1,561,277 59% 31% 2,268,410 ‐ OTHER OPERATING 2,972,200 2,972,200 1,413,192 1,155,720 86% 48% 403,287 ‐ UTILITIES 400,000 400,000 143,545 143,280 72% 36% 113,175 ‐ EQPT & CONTRACT SVCS 614,600 464,600 43,439 65,754 24% 9% 355,407 ‐ PROVISN FOR INS LOSS 5,700 5,700 5,200 ‐ 91% 91% 500 ‐ COST POOL 5,463,534 5,463,534 2,671,767 ‐ 49% 49% 2,791,767 ‐ ASSET/CAPITAL OUTLAY 735,000 685,000 110,874 31,505 21% 16% 542,621 ‐ EXPENDITURE 77,016,079 77,016,079 32,803,869 2,957,536 46% 43% 41,254,673 1,979,851 Notes:
[6][7] Administrative Adjustment To Indirect CAP Charges ‐ Finance and HR
[8] Adjustment to Vehicle Admin Fees, Photocopy Fees
[9] Parking Citations
[10] False Alarm Fees
[11] State Of California Police Officers Standards Training Reimbursements [12] State Of California Supplemental Law Enforcement Reimbursements [13] Police Overtime Increase
City of Richmond
FY2023‐24 Mid‐Year Report
Attachment 2 ‐ General Fund Revenue and Expenditure by Department FUNDS ORIGINAL
APPROP REVISED BUDGET YTD ACTUAL ENCUMB
W/
ENCUMB
% USED
W/O
ENCUMB
% USED
AVAILABLE
BUDGET ADJUSTMENTS NOTES
20 FIRE
LICENSES,PRMITS&FEES (855,000) (855,000) (163,256) ‐ 19% 19% (691,744) ‐ CHARGES FOR SERVICES (720,503) (720,503) (110,344) ‐ 15% 15% (610,159) ‐ REVENUE (1,575,503) (1,575,503) (273,601) ‐ 17% 17% (1,301,902) ‐ SALARIES AND WAGES 19,063,727 19,063,727 8,933,963 ‐ 47% 47% 10,129,764 652,900 [14] PYRLL/FRINGE BENEFIT 15,085,269 15,085,269 6,609,507 ‐ 44% 44% 8,475,762 ‐ PROF & ADMIN 1,699,815 1,658,771 69,150 265,969 20% 4% 1,323,652 225,000 [15] OTHER OPERATING 817,694 992,694 57,846 9,807 7% 6% 925,041 108,000 [16] UTILITIES 33,500 33,500 5,131 ‐ 15% 15% 28,369 ‐ EQPT & CONTRACT SVCS 215,850 407,913 56 16,654 4% 0% 391,203 ‐ PROVISN FOR INS LOSS 27,000 27,000 24,372 ‐ 90% 90% 2,628 ‐ COST POOL 2,507,975 2,507,975 1,183,993 ‐ 47% 47% 1,323,982 ‐ ASSET/CAPITAL OUTLAY 25,500 25,500 3,114 ‐ 12% 12% 22,386 ‐ DEBT SVC EXPENDITURE 114,442 114,442 57,243 ‐ 50% 50% 57,199 ‐ OPER XFERS OUT 326,018 326,018 163,010 ‐ 50% 50% 163,008 ‐ EXPENDITURE 39,916,790 40,242,808 17,107,385 292,430 43% 43% 22,842,994 985,900 21 OFFICE OF NEIGHBORHOOD SAFETY
SALARIES AND WAGES 1,510,773 1,510,773 656,961 ‐ 43% 43% 853,812 ‐ PYRLL/FRINGE BENEFIT 1,038,192 1,038,192 495,429 ‐ 48% 48% 542,763 ‐ PROF & ADMIN 783,710 783,710 27,207 ‐ 3% 3% 756,503 ‐ OTHER OPERATING 97,640 97,640 17,497 4,994 23% 18% 75,149 ‐ UTILITIES 20,000 20,000 5,802 ‐ 29% 29% 14,198 ‐ COST POOL 242,344 242,344 121,174 ‐ 50% 50% 121,170 ‐ ASSET/CAPITAL OUTLAY 28,000 28,000 2,812 ‐ 10% 10% 25,188 ‐ GRANT EXPENDITURES ‐ ‐ 12 ‐ ‐ ‐ (12) ‐ EXPENDITURE 3,720,659 3,720,659 1,326,895 4,994 36% 36% 2,388,770 ‐ 23 PUBLIC WORK & ENGINEERING SVCS
LICENSES,PRMITS&FEES (106,100) (106,100) (5,998) ‐ 6% 6% (100,102) ‐ CHARGES FOR SERVICES (638,289) (638,289) (420,115) ‐ 66% 66% (218,174) (35,000) [17] OTHER REVENUE (120,000) (120,000) (7,924) ‐ 7% 7% (112,076) ‐ RENTAL INCOME (18,000) (18,000) (8,609) ‐ 48% 48% (9,391) ‐ PROC FR SLE PROP ‐ ‐ (62,711) ‐ ‐ ‐ 62,711 ‐ REVENUE (882,389) (882,389) (505,356) ‐ 57% 57% (377,033) (35,000) Notes:
[14] Fire Overtime Increase
[15] Fire Annual Exams, Hazmat Training and Equipment Replacement [16] VHF Radios ‐ Cal OES Requirement
[17] Street Vacation Easement Fee
‐ Page 4 of 8418
City of Richmond
FY2023‐24 Mid‐Year Report
Attachment 2 ‐ General Fund Revenue and Expenditure by Department FUNDS ORIGINAL
APPROP REVISED BUDGET YTD ACTUAL ENCUMB
W/
ENCUMB
% USED
W/O
ENCUMB
% USED
AVAILABLE
BUDGET ADJUSTMENTS NOTES
SALARIES AND WAGES 9,589,943 9,614,943 5,106,366 53% 53% 4,508,578 102,018 [18] PYRLL/FRINGE BENEFIT 8,053,057 8,053,057 3,851,525 ‐ 48% 48% 4,201,532 ‐ PROF & ADMIN 1,268,113 1,270,369 292,167 247,631 42% 23% 730,570 35,000 [19] OTHER OPERATING 2,453,620 2,382,364 1,031,192 796,582 77% 43% 554,590 ‐ UTILITIES 4,058,504 3,931,504 2,246,885 135,353 61% 57% 1,549,266 525,000 [20] EQPT & CONTRACT SVCS 957,400 1,007,400 242,574 436,619 67% 24% 328,207 600,000 [21] COST POOL 7,596,307 7,596,307 3,225,666 ‐ 42% 42% 4,370,641 ‐ ASSET/CAPITAL OUTLAY 35,000 191,000 24,960 102,079 67% 13% 63,961 ‐ DEBT SVC EXPENDITURE 726,911 726,911 360,757 ‐ 50% 50% 366,154 ‐ A87 COST PLAN REIMBS (647,398) (647,398) (385,718) ‐ 60% 60% (261,680) 3,160 [22] EXPENDITURE 34,091,457 34,126,457 15,996,373 1,718,265 52% 47% 16,411,819 1,265,178 24 LIBRARY & CULTURAL SERVICES
RENTAL INCOME (20,000) (20,000) (15,453) ‐ 77% 77% (4,547) ‐ REVENUE (20,000) (20,000) (15,453) ‐ 77% 77% (4,547) ‐ SALARIES AND WAGES 2,821,326 2,821,326 1,310,498 ‐ 46% 46% 1,510,828 ‐ PYRLL/FRINGE BENEFIT 2,096,396 2,096,396 915,544 ‐ 44% 44% 1,180,852 ‐ PROF & ADMIN 686,353 687,553 284,074 201,877 71% 41% 201,602 ‐ OTHER OPERATING 57,220 53,165 16,031 24,928 77% 30% 12,206 ‐ UTILITIES 9,700 9,700 3,659 ‐ 38% 38% 6,041 ‐ EQPT & CONTRACT SVCS 1,600 1,600 180 20 13% 11% 1,400 ‐ COST POOL 285,035 285,035 142,517 ‐ 50% 50% 142,518 ‐ ASSET/CAPITAL OUTLAY 20,100 22,955 6,435 ‐ 28% 28% 16,520 ‐ EXPENDITURE 5,977,730 5,977,730 2,678,938 226,825 49% 45% 3,071,967 ‐ 25 COMMUNITY SERVICES
LICENSES,PRMITS&FEES (548,720) (548,720) (295,397) ‐ 54% 54% (253,323) ‐ OTHER REVENUE (16,000) (16,000) (51,855) ‐ 324% 324% 35,855 ‐ RENTAL INCOME (563,950) (563,950) (396,630) ‐ 70% 70% (167,320) ‐ REVENUE (1,128,670) (1,128,670) (743,882) ‐ 66% 66% (384,788) ‐ SALARIES AND WAGES 4,100,628 3,991,648 1,714,826 ‐ 43% 43% 2,276,822 (8,497) [23] PYRLL/FRINGE BENEFIT 1,615,873 1,615,014 1,139,737 ‐ 71% 71% 475,278 ‐ PROF & ADMIN 595,426 811,545 157,021 25,401 22% 19% 629,123 (18,000) [24] OTHER OPERATING 74,233 78,033 11,446 8,288 25% 15% 58,298 273,239 [25] UTILITIES 44,625 45,359 10,160 20,626 68% 22% 14,572 ‐ EQPT & CONTRACT SVCS 6,000 6,000 131 19 3% 2% 5,850 ‐ COST POOL 366,110 366,110 183,058 ‐ 50% 50% 183,052 ‐ ASSET/CAPITAL OUTLAY 12,927 14,957 14,046 ‐ 94% 94% 911 ‐ GRANT EXPENDITURES 19,155 19,155 (1,637) 6,277 24% ‐9% 14,515 ‐ OPER XFERS OUT ‐ ‐ ‐ ‐ ‐ ‐ ‐ 77,500 [26] EXPENDITURE 6,834,977 6,947,821 3,228,788 60,612 47% 46% 3,658,421 324,242 Notes:
[18]
Additional Position ‐ Assistant Engineer and Part Time Temporary Staff [23][24][25][26] Community Services Reduction in Spending to Support Transportation [19] Street Vacation Easement Fee
[20] Gas and Fuel Heating Expense
[21] Street Light Repairs, Building Roof and Maintenance [22] Administrative Adjustment To Indirect CAP Charges ‐ Public Works [25] Neighborhood Activities, Community Build Activties
City of Richmond
FY2023‐24 Mid‐Year Report
Attachment 2 ‐ General Fund Revenue and Expenditure by Department FUNDS ORIGINAL
APPROP REVISED BUDGET YTD ACTUAL ENCUMB
W/
ENCUMB
% USED
W/O
ENCUMB
% USED
AVAILABLE
BUDGET ADJUSTMENTS NOTES
26 INFORMATION TECHNOLOGY
OTHER REVENUE ‐ ‐ (188) ‐ ‐ ‐ 188 ‐ REVENUE ‐ ‐ (188) ‐ ‐ ‐ 188 ‐ SALARIES AND WAGES 1,042,181 1,042,181 446,777 ‐ 43% 43% 595,404 ‐ PYRLL/FRINGE BENEFIT 661,502 661,502 270,838 ‐ 41% 41% 390,664 ‐ PROF & ADMIN 860,432 975,432 511,630 97,351 62% 52% 366,451 382,000 [27] OTHER OPERATING 79,945 79,945 17,227 31,886 61% 22% 30,832 42,000 [28] UTILITIES 435,100 425,100 176,972 41,801 51% 42% 206,327 ‐ EQPT & CONTRACT SVCS 3,969,799 3,174,821 1,110,054 19,290 36% 35% 2,045,477 40,000 [29] COST POOL 148,843 148,843 74,425 ‐ 50% 50% 74,418 ‐ ASSET/CAPITAL OUTLAY 1,033,473 1,723,451 958,984 181,484 66% 56% 582,983 ‐ A87 COST PLAN REIMBS (410,873) (410,873) (205,433) ‐ 50% 50% (205,440) 2,006 [30] OPER XFERS OUT ‐ ‐ ‐ ‐ ‐ ‐ ‐ 294,000 [31] EXPENDITURE 7,820,402 7,820,402 3,361,473 371,812 48% 43% 4,087,116 760,006 36 ECONOMIC DEVELOPMENT PROGRM
OTHER TAXES (1,687,995) (1,687,995) (575,096) ‐ 34% 34% (1,112,899) ‐ OPER XFERS IN (86,778) (86,778) (43,386) ‐ 50% 50% (43,392) ‐ REVENUE (1,774,773) (1,774,773) (618,482) ‐ 35% 35% (1,156,291) ‐ SALARIES AND WAGES 473,946 473,946 404,163 ‐ 85% 85% 69,783 ‐ PYRLL/FRINGE BENEFIT 316,160 316,160 207,976 ‐ 66% 66% 108,184 ‐ PROF & ADMIN 1,791,036 1,791,036 175,972 273,177 25% 10% 1,341,887 (11,529) [32] OTHER OPERATING 60,750 60,750 4,352 1,199 9% 7% 55,199 ‐ UTILITIES 10,440 10,440 ‐ 5,000 48% 0% 5,440 ‐ EQPT & CONTRACT SVCS 1,000 1,000 779 ‐ 78% 78% 221 ‐ PROVISN FOR INS LOSS 1,500 1,500 ‐ ‐ 0% 0% 1,500 ‐ COST POOL 63,190 63,190 31,600 ‐ 50% 50% 31,590 ‐ ASSET/CAPITAL OUTLAY ‐ ‐ 438 ‐ ‐ ‐ (438) ‐ EXPENDITURE 2,718,022 2,718,022 825,280 279,376 41% 30% 1,613,366 (11,529) 37 INTERNAL SERVICES PROGRAM
SALARIES AND WAGES 167,088 167,088 87,509 ‐ 52% 52% 79,579 ‐ PYRLL/FRINGE BENEFIT 115,533 115,533 45,146 ‐ 39% 39% 70,387 ‐ COST POOL 19,992 19,992 9,996 ‐ 50% 50% 9,996 ‐ EXPENDITURE 302,613 302,613 142,652 ‐ 47% 47% 159,962 ‐ 38 TRANSPORTATION OPERATION
LICENSES,PRMITS&FEES (25,000) (25,000) (14,964) ‐ 60% 60% (10,036) ‐ CHARGES FOR SERVICES (200) (200) (313) ‐ 156% 156% 113 ‐ REVENUE (25,200) (25,200) (15,277) ‐ 61% 61% (9,923) ‐ Notes:
[27] Network Infrastructure, Cyber Security, Licensing and Digital Mapping Modernization [28] Copier Machines
[29] ERP Provider ‐ Create Custom Reports
[30] Administrative Adjustment To Indirect CAP Charges ‐ Information Technology [31] Transfer‐Out
to General Capital for Audio, Video, Equipment Replacement and Installation [32] Administrative Adjustment ‐ 12Th And Macdonald Exclusive Right To Negotiate Agreement
City of Richmond
FY2023‐24 Mid‐Year Report
Attachment 2 ‐ General Fund Revenue and Expenditure by Department FUNDS ORIGINAL
APPROP REVISED BUDGET YTD ACTUAL ENCUMB
W/
ENCUMB
% USED
W/O
ENCUMB
% USED
AVAILABLE
BUDGET ADJUSTMENTS NOTES
SALARIES AND WAGES 250,100 250,100 134,632 ‐ 54% 54% 115,468 (20,000) [33] PYRLL/FRINGE BENEFIT 136,247 136,247 71,639 ‐ 53% 53% 64,608 ‐ PROF & ADMIN 10,500 10,500 755 ‐ 7% 7% 9,745 ‐ OTHER OPERATING 17,200 17,200 1,161 2,567 22% 7% 13,471 ‐ EQPT & CONTRACT SVCS 6,600 6,600 ‐ ‐ 0% 0% 6,600 ‐ COST POOL 35,876 35,876 17,936 ‐ 50% 50% 17,940 ‐ ASSET/CAPITAL OUTLAY 500 500 ‐ ‐ 0% 0% 500 ‐ OPER XFERS OUT ‐ ‐ ‐ ‐ ‐ ‐ ‐ 20,000 [34] EXPENDITURE 457,023 457,023 226,124 2,567 50% 49% 228,332 ‐ 91 NON ‐DEPARTMENTAL
PROPERTY TAXES (50,567,173) (50,567,173) (23,877,788) ‐ 47% 47% (26,689,385) (1,614,181) [35] SALES & USE TAX (56,752,495) (56,752,495) (15,864,789) ‐ 28% 28% (40,887,706) (1,144,846) [36] UTILITY USERS TAX (55,775,083) (55,775,083) (31,341,319) ‐ 56% 56% (24,433,765) (2,162,928) [37] OTHER TAXES (21,549,728) (21,549,728) (2,967,090) ‐ 14% 14% (18,582,638) (906,654) [38] LICENSES,PRMITS&FEES (10,705,275) (10,705,275) (1,009,706) ‐ 9% 9% (9,695,569) (2,450,000) [39] FINES & FORFEITURES (281,144) (281,144) (56,827) ‐ 20% 20% (224,317) 154,706 [40] USE OF MONEY&PROPRTY (1,011,535) (1,011,535) (877,697) ‐ 87% 87% (133,838) (784,886) [41] CHARGES FOR SERVICES (132,000) (132,000) (2) ‐ 0% 0% (131,998) ‐ OTHER REVENUE (60,480) (60,480) (29,119) ‐ 48% 48% (31,361) ‐ RENTAL INCOME (175,078) (175,078) (128,604) ‐ 73% 73% (46,474) ‐ INTERGOV STATE TAXES (125,000) (125,000) ‐ ‐ 0% 0% (125,000) ‐ INTERGOV STATE GRANT (100,000) (100,000) (89,613) ‐ 90% 90% (10,387) ‐ LOAN/BOND PROCEEDS (40,400) (40,400) ‐ ‐ 0% 0% (40,400) ‐ OPER XFERS IN (20,223,580) (20,223,580) (20,223,580) ‐ 100% 100% ‐ ‐ REVENUE (217,498,972) (217,498,972) (96,466,134) ‐ 44% 44% (121,032,838) (8,908,789) Notes:
[33][34] Reduction in General Fund to Support Transportation Operations [35] Property Taxes ‐ Revenue Increase
[36] Sales and Use Tax ‐ Revenue Increase
[37] Utility Users Tax ‐ Revenue Increase
[38] Other Taxes ‐ Revenue Increase(TOT, Electric, Heat, Power and Gas) [39] Business Licenses ‐
Revenue Increase
[40] Municipal Court Fines
[41] Interest Income on Investments
City of Richmond
FY2023‐24 Mid‐Year Report
Attachment 2 ‐ General Fund Revenue and Expenditure by Department FUNDS ORIGINAL
APPROP REVISED BUDGET YTD ACTUAL ENCUMB
W/
ENCUMB
% USED
W/O
ENCUMB
% USED
AVAILABLE
BUDGET ADJUSTMENTS NOTES
SALARIES AND WAGES 929,298 929,298 1,300,000 ‐ 140% 140% (370,702) ‐ PYRLL/FRINGE BENEFIT 1,042,246 1,042,246 2,450,066 ‐ 235% 235% (1,407,820) 2,671,322 [42] PROF & ADMIN 1,824,836 1,814,836 309,645 317,836 35% 17% 1,187,354 ‐ OTHER OPERATING 1,770,311 1,699,343 83,265 29,350 7% 5% 1,586,728 50,000 [43] UTILITIES 256,903 256,903 ‐ ‐ 0% 0% 256,903 ‐ EQPT & CONTRACT SVCS 130,222 166,190 ‐ 35,968 22% 0% 130,222 ‐ COST POOL 3,743,093 3,743,093 2,611,179 ‐ 70% 70% 1,131,914 ‐ A87 COST PLAN REIMBS (566,611) (566,611) (283,315) ‐ 50% 50% (283,296) 2,766 [44] OPER XFERS OUT 17,863,684 27,383,902 18,305,504 ‐ 67% 67% 9,078,398 1,696,706 [45] EXPENDITURE 26,993,982 36,469,200 24,776,345 383,154 69% 68% 11,309,701 4,420,794 GF ‐ REVENUE (225,374,607) (225,374,607) (99,895,323) ‐ 44% 44% (125,479,284) (9,005,680) GF ‐ EXPENDITURE 225,374,607 235,333,687 109,702,690 8,009,862 50% 47% 117,621,135 9,773,748 GF ‐ GRAND TOTAL ‐ 9,959,080 9,807,367 8,009,862 (7,858,148) 768,068 Notes:
[42] Contribution to Pension and OPEB for Prior
Year Unspent Funds per Prefunding Policy
[43] Employee Retention and Appreciation Activities
[44] Administrative Adjustment To Indirect CAP Charges ‐ Non‐Departmental [45] Transfer‐Out for Via Verdi Mitigation, Dornan Tunnel Lighting, Civic Center Plaza Landscaping, Abatements, Fencing/Security Cameras, City‐Wide Facilities Needs Assessment and E&T Subsidy
City of Richmond
FY2023‐24 Mid‐Year Report
Attachment 3 ‐ Non‐General Fund Revenue and Expenditure by Fund FUNDS ORIGINAL APPROP REVISED BUDGET YTD ACTUAL ENCUMB W/
ENCUMB
% USED
W/O
ENCUMB
% USED
AVAILABLE BUDGET ADJUSTMENTS NOTES
1001 SECURED PENSION OVERRIDE
PROPERTY TAXES (26,391,783) (26,391,783) (11,890,894) ‐ 45% 45% (14,500,889) ‐ REVENUE (26,391,783) (26,391,783) (11,890,894) ‐ 45% 45% (14,500,889) OPER XFERS OUT 28,567,497 28,567,497 25,483,806 ‐ 89% 89% 3,083,691 ‐ EXPENDITURE 28,567,497 28,567,497 25,483,806 ‐ 89% 89% 3,083,691 1002 STATE GAS TAX
USE OF MONEY&PROPRTY ‐ ‐ (15,948) ‐ ‐ ‐ 15,948 ‐ INTERGOV STATE TAXES (3,289,455) (3,289,455) (1,415,592) ‐ 43% 43% (1,873,863) ‐ REVENUE (3,289,455) (3,289,455) (1,431,540) ‐ 44% 44% (1,857,915) PROF & ADMIN 34,000 34,000 ‐ ‐ 0% 0% 34,000 ‐ EQPT & CONTRACT SVCS 850,000 850,000 418,124 ‐ 49% 49% 431,876 ‐ ASSET/CAPITAL OUTLAY 2,236,105 2,418,441 1,288,167 524,226 75% 53% 606,048 ‐ EXPENDITURE 3,120,105 3,302,441 1,706,290 524,226 68% 52% 1,071,925 1003 TRANSPORTATION OPERATION
LICENSES,PRMITS&FEES ‐ ‐ (11,688) ‐ ‐ ‐ 11,688 ‐ OTHER REVENUE (20,000) (20,000) (5,235) ‐ 26% 26% (14,766) ‐ INTERGOV OTHER GRANT (859,097) (859,097) ‐ ‐ 0% 0% (859,097) ‐ OPER XFERS IN ‐ ‐ ‐ ‐ ‐ ‐ ‐ (97,500) [1] REVENUE (879,097) (879,097) (16,922) ‐ 2% 2% (862,175) (97,500) SALARIES AND WAGES 226,088 226,088 124,301 ‐ 55% 55% 101,787 10,000 [2] PYRLL/FRINGE BENEFIT 226,214 226,214 115,952 ‐ 51% 51% 110,262 ‐ PROF & ADMIN 110,000 110,000 ‐ ‐ 0% 0% 110,000 87,500 [3] OTHER OPERATING 7,900 7,900 3,166 2,584 73% 40% 2,150 ‐ UTILITIES 2,500 2,500 ‐ ‐ 0% 0% 2,500 ‐ EQPT & CONTRACT SVCS 19,097 19,097 ‐ ‐ 0% 0% 19,097 ‐ COST POOL 270,211 270,211 135,109 ‐ 50% 50% 135,102 ‐ EXPENDITURE 862,010 862,010 378,528 2,584 44% 44% 480,898 97,500 1004 ASSET SEIZURE FUND
USE OF MONEY&PROPRTY ‐ ‐ (2,786) ‐ ‐ ‐ 2,786 ‐ REVENUE ‐ ‐ (2,786) ‐ ‐ ‐ 2,786 ‐ ASSET/CAPITAL OUTLAY 140,000 140,000 ‐ ‐ 0% 0% 140,000 ‐ EXPENDITURE 140,000 140,000 ‐ ‐ 0% 0% 140,000 ‐ 1005 LIBRARY FUND
FINES & FORFEITURES ‐ ‐ (4,209) ‐ ‐ ‐ 4,209 ‐ USE OF MONEY&PROPRTY ‐ ‐ (57,571) ‐ ‐ ‐ 57,571 ‐ INTERGOV STATE GRANT (10,175,752) (10,195,354) (179,395) ‐ 2% 2% (10,015,959) ‐ INTERGOV OTHER GRANT (60,000) (219,333) ‐ ‐ 0% 0% (219,333) (150,000) [4] REVENUE (10,235,752) (10,414,687) (241,175) ‐ 2% 2% (10,173,512) (150,000) Notes:
[1] Support from General Fund/Recreation
[2] Maintain Part‐time Staff
[3] Lyft Inc. Agreement
[4] Library Grant from Dept of Children and Youth
City of Richmond
FY2023‐24 Mid‐Year Report
Attachment 3 ‐ Non‐General Fund Revenue and Expenditure by Fund FUNDS ORIGINAL APPROP REVISED BUDGET YTD ACTUAL ENCUMB W/
ENCUMB
% USED
W/O
ENCUMB
% USED
AVAILABLE BUDGET ADJUSTMENTS NOTES
SALARIES AND WAGES (161,645) (161,645) ‐ ‐ 0% 0% (161,645) ‐ PYRLL/FRINGE BENEFIT (52,045) (49,130) ‐ ‐ 0% 0% (49,130) ‐ PROF & ADMIN 477,780 644,050 11,544 150,000 25% 2% 482,506 150,000 [5] OTHER OPERATING 12,183 21,933 8,509 ‐ 39% 39% 13,424 ‐ ASSET/CAPITAL OUTLAY 9,954,479 9,962,399 3,307 1,143,077 12% 0% 8,816,015 ‐ GRANT EXPENDITURES 5,000 5,000 11,051 ‐ 221% 221% (6,051) ‐ EXPENDITURE 10,235,752 10,422,607 34,411 1,293,077 13% 0% 9,095,119 150,000 1006 OUTSIDE FUNDED SVCS ‐ GRANTS
INTERGOV STATE GRANT (21,986,200) (29,144,539) (1,519,722) ‐ 5% 5% (27,624,817) ‐ INTERGOV OTHER GRANT (58,812) (222,837) (131,485) ‐ 59% 59% (91,352) (151,500) [6] REVENUE (22,045,012) (29,367,376) (1,651,206) ‐ 6% 6% (27,716,169) (151,500) PROF & ADMIN 3,629,224 7,538,171 898,370 3,528,841 59% 12% 3,110,959 151,500 [7] OTHER OPERATING 16,977 16,977 144 ‐ 1% 1% 16,833 ‐ UTILITIES 50,000 68,000 ‐ ‐ 0% 0% 68,000 ‐ EQPT & CONTRACT SVCS 272,000 272,000 121,000 ‐ 44% 44% 151,000 ‐ ASSET/CAPITAL OUTLAY 15,144,623 20,998,885 5,283,597 3,269,818 41% 25% 12,445,470 ‐ GRANT EXPENDITURES 2,932,188 2,968,988 159,204 16,310 6% 5% 2,793,473 ‐ EXPENDITURE 22,045,012 31,863,021 6,462,316 6,814,968 42% 20% 18,585,737 151,500 1007 EMERGENCY MED SERV
PROPERTY TAXES (215,586) (215,586) ‐ ‐ 0% 0% (215,586) ‐ USE OF MONEY&PROPRTY ‐ ‐ (3,127) ‐ ‐ ‐ 3,127 ‐ REVENUE (215,586) (215,586) (3,127) ‐ 1% 1% (212,460) ‐ PROF & ADMIN 103,100 103,100 ‐ 4,000 4% 0% 99,100 ‐ OTHER OPERATING 38,486 38,486 13,318 ‐ 35% 35% 25,168 ‐ EQPT & CONTRACT SVCS 74,000 74,000 ‐ ‐ 0% 0% 74,000 ‐ EXPENDITURE 215,586 215,586 13,318 4,000 8% 6% 198,268 ‐ 1009 VEOLIA MITIGATION
LICENSES,PRMITS&FEES (25,000) (25,000) (6,250) ‐ 25% 25% (18,750) ‐ USE OF MONEY&PROPRTY ‐ ‐ (3,227) ‐ ‐ ‐ 3,227 ‐ REVENUE (25,000) (25,000) (9,477) ‐ 38% 38% (15,523) ‐ PROF & ADMIN 100,000 100,000 ‐ ‐ 0% 0% 100,000 ‐ EXPENDITURE 100,000 100,000 ‐ ‐ 0% 0% 100,000 ‐ 1010 N.RICHMOND WASTE
LICENSES,PRMITS&FEES (124,207) (124,207) ‐ ‐ 0% 0% (124,207) ‐ USE OF MONEY&PROPRTY ‐ ‐ (717) ‐ ‐ ‐ 717 ‐ REVENUE (124,207) (124,207) (717) ‐ 1% 1% (123,490) ‐ Notes:
[5] Library Grant from Dept of Children and Youth
[6][7] Dept of Children and Youth Achieve Expansion Grant and Youth Sports Leadership Grant
City of Richmond
FY2023‐24 Mid‐Year Report
Attachment 3 ‐ Non‐General Fund Revenue and Expenditure by Fund FUNDS ORIGINAL APPROP REVISED BUDGET YTD ACTUAL ENCUMB W/
ENCUMB
% USED
W/O
ENCUMB
% USED
AVAILABLE BUDGET ADJUSTMENTS NOTES
PROF & ADMIN 122,375 122,375 ‐ ‐ 0% 0% 122,375 ‐ OTHER OPERATING 832 832 120 ‐ 14% 14% 712 ‐ UTILITIES 1,000 1,000 432 743 118% 43% (176) ‐ ASSET/CAPITAL OUTLAY ‐ ‐ 456 ‐ ‐ ‐ (456) ‐ EXPENDITURE 124,207 124,207 1,008 743 1% 1% 122,456 ‐ 1011 OUTSIDE FUNDED SVCS ‐ DONATION
USE OF MONEY&PROPRTY ‐ ‐ (73) ‐ ‐ ‐ 73 ‐ REVENUE ‐ ‐ (73) ‐ ‐ ‐ 73 ‐ 1012 HILLTOP LANDSCAPE MAINT DIST
PROPERTY TAXES (1,124,594) (1,124,594) (618,523) ‐ 55% 55% (506,071) ‐ USE OF MONEY&PROPRTY ‐ ‐ (2,892) ‐ ‐ ‐ 2,892 ‐ OPER XFERS IN (235,988) (235,988) (117,992) ‐ 50% 50% (117,996) ‐ REVENUE (1,360,582) (1,360,582) (739,407) ‐ 54% 54% (621,175) ‐ SALARIES AND WAGES 587,668 587,668 288,027 ‐ 49% 49% 299,641 ‐ PYRLL/FRINGE BENEFIT 466,983 466,983 218,455 ‐ 47% 47% 248,528 ‐ PROF & ADMIN 40,000 40,000 6,571 15,929 56% 16% 17,500 ‐ OTHER OPERATING 67,900 77,900 27,654 6,203 43% 35% 44,043 ‐ UTILITIES 88,000 88,000 62,414 ‐ 71% 71% 25,586 ‐ EQPT & CONTRACT SVCS 75,000 65,000 13,512 18,917 50% 21% 32,571 ‐ COST POOL 463,200 463,200 231,598 ‐ 50% 50% 231,602 ‐ ASSET/CAPITAL OUTLAY ‐ 23,000 23,000 ‐ 100% 100% ‐ ‐ EXPENDITURE 1,788,751 1,811,751 871,232 41,049 50% 48% 899,470 ‐ 1015 MARINA BAY LNDSCP & LIGHT DIST
PROPERTY TAXES (709,524) (709,524) (393,065) ‐ 55% 55% (316,459) ‐ USE OF MONEY&PROPRTY ‐ ‐ (6,903) ‐ ‐ ‐ 6,903 ‐ OPER XFERS IN (476,309) (476,309) (238,157) ‐ 50% 50% (238,152) ‐ REVENUE (1,185,833) (1,185,833) (638,125) ‐ 54% 54% (547,708) ‐ SALARIES AND WAGES 399,727 399,727 239,840 ‐ 60% 60% 159,887 ‐ PYRLL/FRINGE BENEFIT 241,437 241,437 145,804 ‐ 60% 60% 95,633 ‐ PROF & ADMIN 53,503 53,503 13,475 34,700 90% 25% 5,328 ‐ OTHER OPERATING 80,000 80,000 26,845 4,167 39% 34% 48,988 ‐ UTILITIES 134,395 134,395 136,722 ‐ 102% 102% (2,327) ‐ COST POOL 153,348 153,348 76,674 ‐ 50% 50% 76,674 ‐ ASSET/CAPITAL OUTLAY ‐ ‐ ‐ ‐ ‐ ‐ ‐ 41,000 [8] EXPENDITURE 1,062,410 1,062,410 639,361 38,867 64% 60% 384,182 41,000 1017 CHEVRON MODERNIZATN PROJ & CIA
USE OF MONEY&PROPRTY ‐ ‐ (188,339) ‐ ‐ ‐ 188,339 ‐ INTERGOV OTHER GRANT (4,000,000) (4,000,000) ‐ ‐ 0% 0% (4,000,000) ‐ REVENUE (4,000,000) (4,000,000) (188,339) ‐ 5% 5% (3,811,661) ‐ Notes:
[8] Upgrade Irrigation System
City of Richmond
FY2023‐24 Mid‐Year Report
Attachment 3 ‐ Non‐General Fund Revenue and Expenditure by Fund FUNDS ORIGINAL APPROP REVISED BUDGET YTD ACTUAL ENCUMB W/
ENCUMB
% USED
W/O
ENCUMB
% USED
AVAILABLE BUDGET ADJUSTMENTS NOTES
PROF & ADMIN 7,986,442 8,095,093 843,081 528,867 17% 10% 6,723,145 ‐ OTHER OPERATING 19,541 19,541 ‐ ‐ 0% 0% 19,541 ‐ EQPT & CONTRACT SVCS 1,502,829 1,502,829 150,138 449,862 40% 10% 902,829 ‐ ASSET/CAPITAL OUTLAY 171,901 207,252 9,857 30,452 19% 5% 166,943 ‐ GRANT EXPENDITURES 50,000 50,000 ‐ ‐ 0% 0% 50,000 ‐ EXPENDITURE 9,730,713 9,874,715 1,003,076 1,009,181 20% 10% 7,862,459 ‐ 1018 RENT CONTROL
LICENSES,PRMITS&FEES (2,914,945) (2,914,945) (2,333,236) ‐ 80% 80% (581,709) (89,753) [9] USE OF MONEY&PROPRTY (20,000) (20,000) (17,242) ‐ 86% 86% (2,758) ‐ OTHER REVENUE (50,000) (50,000) (26,227) ‐ 52% 52% (23,773) ‐ OPER XFERS IN (150,000) (150,000) (75,000) ‐ 50% 50% (75,000) ‐ REVENUE (3,134,945) (3,134,945) (2,451,706) ‐ 78% 78% (683,239) (89,753) SALARIES AND WAGES 1,442,839 1,442,839 747,971 ‐ 52% 52% 694,868 227,623 [10] PYRLL/FRINGE BENEFIT 868,399 868,399 443,659 ‐ 51% 51% 424,740 112,981 [11] PROF & ADMIN 547,458 554,108 101,000 136,452 43% 18% 316,656 (126,750) [12] OTHER OPERATING 33,425 33,025 13,991 5,306 58% 42% 13,728 18,755 [13] UTILITIES 500 500 ‐ ‐ 0% 0% 500 ‐ EQPT & CONTRACT SVCS ‐ 400 56 4 15% 14% 340 (400) [14] PROVISN FOR INS LOSS 9,300 9,300 8,077 1,158 99% 87% 65 ‐ COST POOL 330,473 330,473 165,239 ‐ 50% 50% 165,234 ‐ ASSET/CAPITAL OUTLAY 3,000 3,000 ‐ ‐ 0% 0% 3,000 2,000 [15] EXPENDITURE 3,235,394 3,242,044 1,479,994 142,920 50% 46% 1,619,130 234,209 1019 ROAD MAINT & REHAB ACCT (RMRA)
USE OF MONEY&PROPRTY ‐ ‐ (23,944) ‐ ‐ ‐ 23,944 ‐ INTERGOV STATE TAXES (2,864,927) (2,864,927) (1,183,582) ‐ 41% 41% (1,681,345) ‐ REVENUE (2,864,927) (2,864,927) (1,207,526) ‐ 42% 42% (1,657,401) ASSET/CAPITAL OUTLAY 2,944,644 3,614,743 32,493 679,457 20% 1% 2,902,794 ‐ EXPENDITURE 2,944,644 3,614,743 32,493 679,457 20% 1% 2,902,794 ‐ 1050 CR ‐PLANNING & BUILDING
LICENSES,PRMITS&FEES (7,012,038) (7,012,038) (3,965,755) ‐ 57% 57% (3,046,283) ‐ USE OF MONEY&PROPRTY (32,307) (32,307) (130,285) ‐ 403% 403% 97,977 ‐ CHARGES FOR SERVICES (4,314,000) (4,314,000) (147,264) ‐ 3% 3% (4,166,736) ‐ OTHER REVENUE (50) (50) ‐ ‐ 0% 0% (50) ‐ INTERGOV FED GRANT (750,000) (750,000) ‐ ‐ 0% 0% (750,000) ‐ INTERGOV STATE GRANT (3,735,340) (12,337,927) (656,013) ‐ 5% 5% (11,681,914) ‐ OPER XFERS IN (1,800,000) (1,800,000) (277,131) ‐ 15% 15% (1,522,869) ‐ REVENUE (17,643,736) (26,246,323) (5,176,448) ‐ 20% 20% (21,069,875) ‐ Notes:
[9‐15] Rent Program Administrative Adjustment
City of Richmond
FY2023‐24 Mid‐Year Report
Attachment 3 ‐ Non‐General Fund Revenue and Expenditure by Fund FUNDS ORIGINAL APPROP REVISED BUDGET YTD ACTUAL ENCUMB W/
ENCUMB
% USED
W/O
ENCUMB
% USED
AVAILABLE BUDGET ADJUSTMENTS NOTES
SALARIES AND WAGES 2,903,182 3,403,182 1,244,609 ‐ 37% 37% 2,158,573 180,584 [16] PYRLL/FRINGE BENEFIT 1,803,443 1,803,443 735,745 ‐ 41% 41% 1,067,698 ‐ PROF & ADMIN 10,581,394 19,409,617 1,676,236 3,034,738 24% 9% 14,698,644 ‐ OTHER OPERATING 132,791 947,954 73,025 36,602 12% 8% 838,327 ‐ UTILITIES 9,000 40,200 6,185 26,325 81% 15% 7,690 ‐ EQPT & CONTRACT SVCS 51,644 75,644 1,198 22,852 32% 2% 51,594 ‐ COST POOL 2,325,434 2,325,434 1,162,713 ‐ 50% 50% 1,162,721 ‐ ASSET/CAPITAL OUTLAY 1,000 5,490 1,225 3,990 95% 22% 275 100,000 [17] EXPENDITURE 17,807,888 28,010,965 4,900,935 3,124,507 29% 17% 19,985,523 280,584 1054 ENGINEERING GRANTS
INTERGOV FED GRANT (5,000) (3,988,000) (1,940,489) ‐ 49% 49% (2,047,511) ‐ INTERGOV STATE GRANT (11,626,357) (16,143,357) (408,323) ‐ 3% 3% (15,735,034) ‐ INTERGOV OTHER GRANT (312,099) (314,599) ‐ ‐ 0% 0% (314,599) ‐ REVENUE (11,943,456) (20,445,956) (2,348,812) ‐ 11% 11% (18,097,144) ‐ PROF & ADMIN ‐ 55,000 ‐ 35,400 64% 0% 19,600 ‐ EQPT & CONTRACT SVCS 27,500 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ASSET/CAPITAL OUTLAY 11,915,956 27,440,730 1,252,020 9,255,366 38% 5% 16,933,344 ‐ EXPENDITURE 11,943,456 27,495,730 1,252,020 9,290,766 38% 5% 16,952,944 ‐ 1055 ENCROACHMENT SVCS
LICENSES,PRMITS&FEES (838,000) (838,000) (501,693) ‐ 60% 60% (336,307) ‐ USE OF MONEY&PROPRTY ‐ ‐ (30,448) ‐ ‐ ‐ 30,448 ‐ CHARGES FOR SERVICES (227,000) (227,000) (197,943) ‐ 87% 87% (29,057) ‐ REVENUE (1,065,000) (1,065,000) (730,084) ‐ 69% 69% (334,916) ‐ SALARIES AND WAGES 412,750 412,750 155,607 ‐ 38% 38% 257,143 45,488 [18] PYRLL/FRINGE BENEFIT 264,071 264,071 110,976 ‐ 42% 42% 153,095 ‐ PROF & ADMIN ‐ 925 ‐ ‐ 0% 0% 925 ‐ OTHER OPERATING 4,700 3,775 125 625 20% 3% 3,025 ‐ UTILITIES 2,900 2,900 1,259 ‐ 43% 43% 1,641 ‐ COST POOL 207,055 207,055 103,531 ‐ 50% 50% 103,524 ‐ EXPENDITURE 891,476 891,476 371,498 625 42% 42% 519,353 45,488 1200 HOUSING ADMINISTRATION
LICENSES,PRMITS&FEES (25,000) (25,000) (9,775) ‐ 39% 39% (15,225) ‐ USE OF MONEY&PROPRTY (3,741) (3,741) (11,051) ‐ 295% 295% 7,310 ‐ OTHER REVENUE (618,299) (618,299) (527,710) ‐ 85% 85% (90,589) ‐ REVENUE (647,039) (647,039) (548,535) ‐ 85% 85% (98,504) ‐ Notes:
[16] Additional Positions, Building Inspector and Plan Check Engineer [17] Permit Center Counter Safety Barrier
[18] Position Reclass Office Aide to Permit Technician II Page 5 of 16427 City of Richmond
FY2023‐24 Mid‐Year Report
Attachment 3 ‐ Non‐General Fund Revenue and Expenditure by Fund FUNDS ORIGINAL APPROP REVISED BUDGET YTD ACTUAL ENCUMB W/
ENCUMB
% USED
W/O
ENCUMB
% USED
AVAILABLE BUDGET ADJUSTMENTS NOTES
SALARIES AND WAGES 249,418 249,418 60,073 ‐ 24% 24% 189,345 ‐ PYRLL/FRINGE BENEFIT 93,990 93,990 32,243 ‐ 34% 34% 61,747 ‐ PROF & ADMIN 168,903 168,903 4,597 2,288 4% 3% 162,017 ‐ OTHER OPERATING 1,909 1,909 790 ‐ 41% 41% 1,118 ‐ UTILITIES 801 801 (21) ‐ ‐ 3% ‐3% 822 ‐ COST POOL 121,347 121,347 60,669 ‐ 50% 50% 60,678 ‐ EXPENDITURE 636,367 636,367 158,352 2,288 25% 25% 475,727 ‐ 1201 CDBG
USE OF MONEY&PROPRTY (19,567) (19,567) (54,766) ‐ 280% 280% 35,199 ‐ LOAN/BOND PROCEEDS (142,356) (142,356) (110,788) ‐ 78% 78% (31,568) ‐ REVENUE (161,923) (161,923) (165,554) ‐ 102% 102% 3,631 ‐ PROF & ADMIN 18,272 18,272 5,238 ‐ 29% 29% 13,034 ‐ OTHER OPERATING 51 51 ‐ ‐ 0% 0% 51 ‐ COST POOL 26,923 26,923 13,465 ‐ 50% 50% 13,458 ‐ CDBG/HOME/HSG PROJ 926,481 952,324 ‐ 25,843 3% 0% 926,481 ‐ EXPENDITURE 971,726 997,569 18,703 25,843 4% 2% 953,024 ‐ 1202 HOME PROGRAM
USE OF MONEY&PROPRTY (957) (957) (3,664) ‐ 383% 383% 2,707 ‐ LOAN/BOND PROCEEDS (2,538) (2,538) ‐ ‐ 0% 0% (2,538) ‐ REVENUE (3,494) (3,494) (3,664) ‐ 105% 105% 169 ‐ 1203 NEIGHBORHOOD STAB(NP)
LOAN/BOND PROCEEDS (15,000) (15,000) ‐ ‐ 0% 0% (15,000) ‐ REVENUE (15,000) (15,000) ‐ ‐ 0% 0% (15,000) ‐ PROF & ADMIN 9,500 9,500 3,404 6,096 100% 36% ‐ ‐ EXPENDITURE 9,500 9,500 3,404 6,096 100% 36% ‐ ‐ 1205 EMPLOYMENT & TRAINING
OTHER REVENUE ‐ ‐ (159) ‐ ‐ ‐ 159 ‐ INTERGOV FED GRANT (2,789,664) (3,779,035) (600,798) ‐ 16% 16% (3,178,237) ‐ INTERGOV STATE GRANT (2,972,695) (3,557,662) (50,606) ‐ 1% 1% (3,507,055) ‐ INTERGOV OTHER GRANT (282,983) (282,983) (20,000) ‐ 7% 7% (262,983) (150,000) [19] OPER XFERS IN (2,466,201) (2,466,201) (1,500,370) ‐ 61% 61% (965,831) (386,706) [19a] REVENUE (8,511,543) (10,085,880) (2,171,933) ‐ 22% 22% (7,913,947) (536,706) Notes:
[19] Dept. of Children and Youth Healthcare Pathway Grant [19a] General Fund Subsidy, One‐Time Adjustments
City of Richmond
FY2023‐24 Mid‐Year Report
Attachment 3 ‐ Non‐General Fund Revenue and Expenditure by Fund FUNDS ORIGINAL APPROP REVISED BUDGET YTD ACTUAL ENCUMB W/
ENCUMB
% USED
W/O
ENCUMB
% USED
AVAILABLE BUDGET ADJUSTMENTS NOTES
SALARIES AND WAGES 2,192,811 2,192,811 751,815 ‐ 34% 34% 1,440,996 105,834 [20] PYRLL/FRINGE BENEFIT 1,683,712 1,683,712 546,447 ‐ 32% 32% 1,137,265 ‐ PROF & ADMIN 15,700 17,639 32,826 953 192% 186% (16,141) 150,000 [21] OTHER OPERATING 54,000 69,104 21,219 34,280 80% 31% 13,605 ‐ UTILITIES 2,500 2,500 3,807 3,062 275% 152% (4,369) ‐ EQPT & CONTRACT SVCS 850,723 1,217,496 69,369 319,687 32% 6% 828,440 ‐ COST POOL 561,697 561,697 280,843 ‐ 50% 50% 280,854 ‐ GRANT EXPENDITURES 4,058,067 4,734,556 1,589,733 25,531 34% 34% 3,119,292 ‐ EMPLMT & TRNG ALLOC (1,079,476) (748,765) 0 ‐ 0% 0% (748,765) ‐ EXPENDITURE 8,339,734 9,730,750 3,296,060 383,514 38% 34% 6,051,176 255,834 1207 COR ‐NEIGHBORHOOD STAB(CITY)
PROC FR SLE PROP (133,664) (133,664) ‐ ‐ 0% 0% (133,664) ‐ REVENUE (133,664) (133,664) ‐ ‐ 0% 0% (133,664) ‐ OTHER OPERATING 6,753 6,753 2,338 1,162 52% 35% 3,253 ‐ EXPENDITURE 6,753 6,753 2,338 1,162 52% 35% 3,253 ‐ 1208 COR ‐SUCCESSOR HOUSING AGENCY
USE OF MONEY&PROPRTY (23,752) (23,752) (29,592) ‐ 125% 125% 5,841 ‐ OTHER REVENUE ‐ ‐ (36,702) ‐ ‐ ‐ 36,702 ‐ PROC FR SLE PROP ‐ ‐ (19,286) ‐ ‐ ‐ 19,286 ‐ LOAN/BOND PROCEEDS (63,448) (63,448) ‐ ‐ 0% 0% (63,448) ‐ REVENUE (87,200) (87,200) (85,580) ‐ 98% 98% (1,620) ‐ SALARIES AND WAGES 130,698 130,698 65,349 ‐ 50% 50% 65,349 ‐ PYRLL/FRINGE BENEFIT 79,756 79,756 39,878 ‐ 50% 50% 39,878 ‐ PROF & ADMIN 200 200 ‐ ‐ 0% 0% 200 ‐ CDBG/HOME/HSG PROJ 1,000,000 1,000,000 ‐ ‐ 0% 0% 1,000,000 ‐ EXPENDITURE 1,210,655 1,210,655 105,227 ‐ 9% 9% 1,105,427 ‐ 1209 CAL ‐HOME GRANT FUND
USE OF MONEY&PROPRTY (9,931) (9,931) (47,302) ‐ 476% 476% 37,371 ‐ LOAN/BOND PROCEEDS (80,389) (80,389) (112,020) ‐ 139% 139% 31,631 ‐ REVENUE (90,321) (90,321) (159,322) ‐ 176% 176% 69,002 ‐ PROF & ADMIN 1,200 1,200 740 ‐ 62% 62% 460 ‐ CDBG/HOME/HSG PROJ 500,000 500,000 ‐ ‐ 0% 0% 500,000 ‐ EXPENDITURE 501,200 501,200 740 ‐ 0% 0% 500,460 ‐ 1302 HOUSNG IN LIEU FEE ‐ DEVELOPER
LICENSES,PRMITS&FEES (495,269) (495,269) (567,635) ‐ 115% 115% 72,366 ‐ USE OF MONEY&PROPRTY (566) (566) (16,866) ‐ 2982% 2982% 16,300 ‐ REVENUE (495,834) (495,834) (584,501) ‐ 118% 118% 88,667 ‐ Notes:
[20] Two Additional Positions and One Reclass, Two New Administrative Trainees, One Administrative Trainee Reclass from Office Assistant [21] Dept. of Children and Youth Healthcare Pathway Grant Page 7 of 16429 City of Richmond
FY2023‐24 Mid‐Year Report
Attachment 3 ‐ Non‐General Fund Revenue and Expenditure by Fund FUNDS ORIGINAL APPROP REVISED BUDGET YTD ACTUAL ENCUMB W/
ENCUMB
% USED
W/O
ENCUMB
% USED
AVAILABLE BUDGET ADJUSTMENTS NOTES
SALARIES AND WAGES 89,452 89,452 44,726 ‐ 50% 50% 44,726 ‐ PYRLL/FRINGE BENEFIT 52,685 52,685 26,343 ‐ 50% 50% 26,343 ‐ PROF & ADMIN 15,000 15,000 ‐ ‐ 0% 0% 15,000 ‐ ASSET/CAPITAL OUTLAY 1,150,000 1,150,000 ‐ ‐ 0% 0% 1,150,000 ‐ CDBG/HOME/HSG PROJ 850,000 850,000 ‐ ‐ 0% 0% 850,000 ‐ OPER XFERS OUT 480,000 480,000 ‐ ‐ 0% 0% 480,000 ‐ EXPENDITURE 2,637,137 2,637,137 71,069 ‐ 3% 3% 2,566,069 ‐ 1303 KIDS FIRST INITIATIVE
USE OF MONEY&PROPRTY ‐ ‐ (47,897) ‐ ‐ ‐ 47,897 ‐ OPER XFERS IN (6,453,091) (6,453,091) (3,226,543) ‐ 50% 50% (3,226,548) ‐ REVENUE (6,453,091) (6,453,091) (3,274,440) ‐ 51% 51% (3,178,651) ‐ SALARIES AND WAGES (43,927) (43,927) 99,356 ‐ ‐ 226% ‐226% (143,283) (15,666) [22] PYRLL/FRINGE BENEFIT 47,218 47,218 53,603 ‐ 114% 114% (6,385) 17,330 [23] PROF & ADMIN 6,103,579 6,103,579 413,902 382,458 13% 7% 5,307,219 ‐ OTHER OPERATING 24,000 24,000 7,854 1,199 38% 33% 14,947 ‐ COST POOL 4,453 4,453 2,227 ‐ 50% 50% 2,226 ‐ EXPENDITURE 6,135,323 6,135,323 576,943 383,657 16% 9% 5,174,723 1,664 1304 EMERGENCY OPE & DISASTR RECVRY
USE OF MONEY&PROPRTY ‐ ‐ (3,071) ‐ ‐ ‐ 3,071 ‐ OPER XFERS IN (75,000) (75,000) (75,000) ‐ 100% 100% ‐ ‐ REVENUE (75,000) (75,000) (78,071) ‐ 104% 104% 3,071 ‐ PROF & ADMIN 75,000 314,000 60,300 81,700 45% 19% 172,000 ‐ OTHER OPERATING ‐ ‐ 752 ‐ ‐ ‐ (752) ‐ EXPENDITURE 75,000 314,000 61,052 81,700 45% 19% 171,248 ‐ 1305 PUBLIC ART
LICENSES,PRMITS&FEES (400,000) (400,000) (70,893) ‐ 18% 18% (329,107) ‐ USE OF MONEY&PROPRTY ‐ ‐ (26,688) ‐ ‐ ‐ 26,688 ‐ REVENUE (400,000) (400,000) (97,581) ‐ 24% 24% (302,419) ‐ PROF & ADMIN 1,153,500 1,150,496 26,234 326,407 31% 2% 797,854 ‐ OTHER OPERATING ‐ 3,005 2,251 ‐ 75% 75% 753 ‐ EXPENDITURE 1,153,500 1,153,500 28,485 326,407 31% 2% 798,608 ‐ 1306 AMERICAN RESCUE PLAN ACT
USE OF MONEY&PROPRTY ‐ ‐ (251,617) ‐ ‐ ‐ 251,617 ‐ REVENUE ‐ ‐ (251,617) ‐ ‐ ‐ 251,617 ‐ PROF & ADMIN 803,750 6,317,313 56,704 202,744 4% 1% 6,057,866 ‐ ASSET/CAPITAL OUTLAY 6,928,890 16,270,693 ‐ 2,318,600 14% 0% 13,952,093 ‐ GRANT EXPENDITURES ‐ 1,200,000 ‐ ‐ 0% 0% 1,200,000 ‐ EXPENDITURE 7,732,640 23,788,006 56,704 2,521,344 11% 0% 21,209,959 ‐ Notes:
[22] Additional Position ‐ Community Services Technician I/II and Administrative Adjustment [23] Administrative Adjustment
City of Richmond
FY2023‐24 Mid‐Year Report
Attachment 3 ‐ Non‐General Fund Revenue and Expenditure by Fund FUNDS ORIGINAL APPROP REVISED BUDGET YTD ACTUAL ENCUMB W/
ENCUMB
% USED
W/O
ENCUMB
% USED
AVAILABLE BUDGET ADJUSTMENTS NOTES
1307 TRANSFORMATIVE CLIMATE GRANT
INTERGOV STATE GRANT ‐ (35,000,000) ‐ ‐ 0% 0% (35,000,000) ‐ REVENUE ‐ (35,000,000) ‐ ‐ 0% 0% (35,000,000) ‐ SALARIES AND WAGES ‐ 668,676 ‐ ‐ 0% 0% 668,676 ‐ PROF & ADMIN ‐ 29,233,743 280,514 955,301 4% 1% 27,997,928 ‐ ASSET/CAPITAL OUTLAY ‐ 5,097,581 ‐ ‐ 0% 0% 5,097,581 ‐ EXPENDITURE ‐ 35,000,000 280,514 955,301 4% 1% 33,764,185 ‐ 2001 GENERAL CAPITAL FUND
USE OF MONEY&PROPRTY ‐ ‐ (2,448) ‐ ‐ ‐ 2,448 ‐ OTHER REVENUE ‐ ‐ ‐ ‐ ‐ ‐ ‐ (300,000) [24] OPER XFERS IN (650,000) (11,210,218) (10,170,218) ‐ 91% 91% (1,040,000) (1,604,000) [25] REVENUE (650,000) (11,210,218) (10,172,666) ‐ 91% 91% (1,037,552) (1,904,000) PROF & ADMIN ‐ 1,005,384 51,833 423,653 47% 5% 529,898 ‐ EQPT & CONTRACT SVCS ‐ 67,000 37,444 29,556 100% 56% ‐ 500,000 [26] ASSET/CAPITAL OUTLAY 22,820,449 34,293,280 335,204 2,855,240 9% 1% 31,102,836 1,454,000 [27] EXPENDITURE 22,820,449 35,365,664 424,481 3,308,449 11% 1% 31,632,734 1,954,000 2002 MEASURE J
USE OF MONEY&PROPRTY ‐ ‐ (12,392) ‐ ‐ ‐ 12,392 ‐ INTERGOV OTHER GRANT (4,292,882) (4,292,882) ‐ ‐ 0% 0% (4,292,882) ‐ REVENUE (4,292,882) (4,292,882) (12,392) ‐ 0% 0% (4,280,490) ‐ PROF & ADMIN 200,000 114,200 ‐ ‐ 0% 0% 114,200 85,800 [28] EQPT & CONTRACT SVCS 15,000 15,000 ‐ ‐ 0% 0% 15,000 ‐ ASSET/CAPITAL OUTLAY 5,927,803 6,501,661 322,189 519,388 13% 5% 5,660,085 131,066 [29] EXPENDITURE 6,142,803 6,630,861 322,189 519,388 13% 5% 5,789,285 216,866 2007 HARBOR FUND
USE OF MONEY&PROPRTY ‐ ‐ (493) ‐ ‐ ‐ 493 ‐ REVENUE ‐ ‐ (493) ‐ ‐ ‐ 493 ‐ 2110 IMPACT FEE ‐ PARKS
LICENSES,PRMITS&FEES ‐ ‐ (15,096) ‐ ‐ ‐ 15,096 (15,096) [30] USE OF MONEY&PROPRTY ‐ ‐ (1,696) ‐ ‐ ‐ 1,696 ‐ REVENUE ‐ ‐ (16,792) ‐ ‐ 100% 16,792 (15,096) ASSET/CAPITAL OUTLAY 15,000 15,000 15,000 ‐ 100% 100% ‐ ‐ EXPENDITURE 15,000 15,000 15,000 ‐ 100% 100% ‐ ‐ Notes:
[24] Additional Funding for
Streets from HOA Agreement
[25] Transfer‐In for Via Verdi Mitigation, Dornan Tunnel Lighting, Civic Center Landscaping, Fencing/Cameras, Audio/Video, Abatements, City‐Wide Facilities Needs Assessment [26] Facilities Needs Assessment
[27] Paving Program, Fire Trail Access Appropriation, Via Verdi Mitigation, Dornan Tunnel Lighting, Civic Center Landscaping, Fencing/Cameras, Audio/Video, Abatements [28] Annual membership dues to WCCTAC, CCTA, etc.
[29] Pavement Program Appropriation from Fund Balance
[30] Revenue Administrative Adjustment
City of Richmond
FY2023‐24 Mid‐Year Report
Attachment 3 ‐ Non‐General Fund Revenue and Expenditure by Fund FUNDS ORIGINAL APPROP REVISED BUDGET YTD ACTUAL ENCUMB W/
ENCUMB
% USED
W/O
ENCUMB
% USED
AVAILABLE BUDGET ADJUSTMENTS NOTES
2111 IMPACT FEE ‐ TRAFFIC
LICENSES,PRMITS&FEES ‐ ‐ (71,296) ‐ ‐ ‐ 71,296 (71,296) [31] USE OF MONEY&PROPRTY ‐ ‐ (16,705) ‐ ‐ ‐ 16,705 ‐ REVENUE ‐ ‐ (88,001) ‐ ‐ 100% 88,001 (71,296) ASSET/CAPITAL OUTLAY ‐ 29,608 ‐ 29,608 100% 0% ‐ ‐ EXPENDITURE ‐ 29,608 ‐ 29,608 100% 0% ‐ ‐ 2113 IMPACT FEE ‐ FIRE
LICENSES,PRMITS&FEES ‐ ‐ (15,172) ‐ ‐ ‐ 15,172 (15,172) [32] USE OF MONEY&PROPRTY ‐ ‐ (688) ‐ ‐ ‐ 688 ‐ REVENUE ‐ ‐ (15,860) ‐ ‐ 100% 15,860 (15,172) OTHER OPERATING 117,000 117,000 ‐ ‐ 0% 0% 117,000 ‐ EXPENDITURE 117,000 117,000 ‐ ‐ 0% 0% 117,000 ‐ 2114 IMPACT FEE ‐ POLICE
LICENSES,PRMITS&FEES ‐ ‐ (13,088) ‐ ‐ ‐ 13,088 (13,088) [33] USE OF MONEY&PROPRTY ‐ ‐ (6,827) ‐ ‐ ‐ 6,827 ‐ REVENUE ‐ ‐ (19,915) ‐ ‐ 100% 19,915 (13,088) ASSET/CAPITAL OUTLAY 155,000 256,201 47,825 53,376 40% 19% 155,000 ‐ EXPENDITURE 155,000 256,201 47,825 53,376 40% 19% 155,000 ‐ 2115 IMPACT FEE ‐ COMM/AQUATC
LICENSES,PRMITS&FEES ‐ ‐ (60,758) ‐ ‐ ‐ 60,758 (60,758) [34] USE OF MONEY&PROPRTY ‐ ‐ (6,239) ‐ ‐ ‐ 6,239 ‐ REVENUE ‐ ‐ (66,997) ‐ ‐ 100% 66,997 (60,758) 2116 IMPACT FEE ‐ PARKS/OPEN
LICENSES,PRMITS&FEES ‐ ‐ (253,350) ‐ ‐ ‐ 253,350 (253,350) [35] USE OF MONEY&PROPRTY ‐ ‐ (31,987) ‐ ‐ ‐ 31,987 ‐ REVENUE ‐ ‐ (285,337) ‐ ‐ 100% 285,337 (253,350) PROF & ADMIN ‐ 80,000 76,607 46 96% 96% 3,347 ‐ ASSET/CAPITAL OUTLAY 373,264 373,264 ‐ ‐ 0% 0% 373,264 ‐ EXPENDITURE 373,264 453,264 76,607 46 17% 17% 376,611 ‐ 2117 IMPACT FEE ‐ LIBRARY
LICENSES,PRMITS&FEES ‐ ‐ (72,106) ‐ ‐ ‐ 72,106 (72,106) [36] USE OF MONEY&PROPRTY ‐ ‐ (19,203) ‐ ‐ ‐ 19,203 ‐ REVENUE ‐ ‐ (91,309) ‐ ‐ 100% 91,309 (72,106) ASSET/CAPITAL OUTLAY 1,204,188 1,204,188 65,123 2 5% 5% 1,139,063 ‐ EXPENDITURE 1,204,188 1,204,188 65,123 2 5% 5% 1,139,063 ‐ 2118 IMPACT FEE ‐ HILLTOP
USE OF MONEY&PROPRTY ‐ ‐ (342) ‐ ‐ ‐ 342 ‐ REVENUE ‐ ‐ (342) ‐ ‐ ‐ 342 ‐ Notes:
[31‐36] Revenue Administrative Adjustment
City of Richmond
FY2023‐24 Mid‐Year Report
Attachment 3 ‐ Non‐General Fund Revenue and Expenditure by Fund FUNDS ORIGINAL APPROP REVISED BUDGET YTD ACTUAL ENCUMB W/
ENCUMB
% USED
W/O
ENCUMB
% USED
AVAILABLE BUDGET ADJUSTMENTS NOTES
2119 IMPACT FEE ‐ STORM DRAINAGE
LICENSES,PRMITS&FEES ‐ ‐ (23,854) ‐ ‐ ‐ 23,854 (23,854) [37] USE OF MONEY&PROPRTY ‐ ‐ (11,032) ‐ ‐ ‐ 11,032 ‐ REVENUE ‐ ‐ (34,886) ‐ ‐ 100% 34,886 (23,854) 2120 IMPACT FEE ‐ WASTEWATER
USE OF MONEY&PROPRTY ‐ ‐ (26,072) ‐ ‐ ‐ 26,072 ‐ REVENUE ‐ ‐ (26,072) ‐ ‐ ‐ 26,072 ‐ ASSET/CAPITAL OUTLAY 250,000 923,842 ‐ 673,842 73% 0% 250,000 ‐ EXPENDITURE 250,000 923,842 ‐ 673,842 73% 0% 250,000 ‐ 2125 IRON TRIANGLE/EPA PROGRAM
USE OF MONEY&PROPRTY (1,329) (1,329) (2,729) ‐ 205% 205% 1,400 ‐ INTERGOV FED GRANT (275,967) (275,967) ‐ ‐ 0% 0% (275,967) ‐ REVENUE (277,297) (277,297) (2,729) ‐ 1% 1% (274,567) ‐ CDBG/HOME/HSG PROJ 275,967 275,967 39,790 42,210 30% 14% 193,967 ‐ EXPENDITURE 275,967 275,967 39,790 42,210 30% 14% 193,967 ‐ 3001 DS ‐ 2005 TAXABLE POB
USE OF MONEY&PROPRTY ‐ ‐ (48,989) ‐ ‐ ‐ 48,989 ‐ OPER XFERS IN (11,403,165) (11,403,165) (6,950,487) ‐ 61% 61% (4,452,679) ‐ REVENUE (11,403,165) (11,403,165) (6,999,476) ‐ 61% 61% (4,403,689) ‐ DEBT SVC EXPENDITURE 11,403,165 11,403,165 7,189,291 ‐ 63% 63% 4,213,874 ‐ EXPENDITURE 11,403,165 11,403,165 7,189,291 ‐ 63% 63% 4,213,874 ‐ 3002 DS ‐ 99A PENSION OBLIG BOND
USE OF MONEY&PROPRTY ‐ ‐ (849) ‐ ‐ ‐ 849 ‐ REVENUE ‐ ‐ (849) ‐ ‐ ‐ 849 ‐ DEBT SVC EXPENDITURE ‐ ‐ 3,833 ‐ ‐ ‐ (3,833) ‐ EXPENDITURE ‐ ‐ 3,833 ‐ ‐ ‐ (3,833) ‐ 3005 DS ‐ 07 REFNDING&CVC CTR
USE OF MONEY&PROPRTY ‐ ‐ (8,019) ‐ ‐ ‐ 8,019 ‐ CHARGES FOR SERVICES (6,684,183) (6,684,183) (3,404,086) ‐ 51% 51% (3,280,097) ‐ OPER XFERS IN (1,463,868) (1,463,868) (731,934) ‐ 50% 50% (731,934) ‐ REVENUE (8,148,051) (8,148,051) (4,144,039) ‐ 51% 51% (4,004,012) ‐ DEBT SVC EXPENDITURE 7,771,713 7,771,713 5,867,473 ‐ 75% 75% 1,904,240 ‐ EXPENDITURE 7,771,713 7,771,713 5,867,473 ‐ 75% 75% 1,904,240 ‐ 4001P ORT OF RICHMOND
USE OF MONEY&PROPRTY ‐ ‐ (215,539) ‐ ‐ ‐ 215,539 ‐ RENTAL INCOME (10,451,891) (10,451,891) (3,241,018) ‐ 31% 31% (7,210,873) (50,000) [37a] INTERGOV OTHER GRANT (1,003,250) (1,003,250) ‐ ‐ 0% 0% (1,003,250) ‐ REVENUE (11,455,141) (11,455,141) (3,456,557) ‐ 30% 30% (7,998,584) (50,000) Notes:
[37] Revenue Administrative Adjustment
[37a] New lease for Basin 1 at Point Potrero
City of Richmond
FY2023‐24 Mid‐Year Report
Attachment 3 ‐ Non‐General Fund Revenue and Expenditure by Fund FUNDS ORIGINAL APPROP REVISED BUDGET YTD ACTUAL ENCUMB W/
ENCUMB
% USED
W/O
ENCUMB
% USED
AVAILABLE BUDGET ADJUSTMENTS NOTES
SALARIES AND WAGES 459,994 459,994 158,571 ‐ 34% 34% 301,423 ‐ PYRLL/FRINGE BENEFIT 268,361 268,361 105,564 ‐ 39% 39% 162,797 ‐ PROF & ADMIN 1,001,500 1,040,394 406,761 185,217 57% 39% 448,416 ‐ OTHER OPERATING 7,200 7,200 2,064 6,700 122% 29% (1,564) ‐ UTILITIES 483,500 487,100 212,045 3,721 44% 44% 271,333 ‐ EQPT & CONTRACT SVCS 58,000 157,400 60,960 36,040 62% 39% 60,400 ‐ PROVISN FOR INS LOSS 45,000 45,000 43,967 ‐ 98% 98% 1,033 ‐ COST POOL 481,859 481,859 240,929 ‐ 50% 50% 240,930 ‐ ASSET/CAPITAL OUTLAY 5,575,000 5,575,000 1,530 ‐ 0% 0% 5,573,470 ‐ DEBT SVC EXPENDITURE 4,267,000 4,267,000 104,800 ‐ 2% 2% 4,162,200 ‐ EXPENDITURE 12,647,414 12,789,308 1,337,190 231,678 12% 10% 11,220,439 ‐ 4003 WASTEWATER
LICENSES,PRMITS&FEES (36,000) (36,000) (65,528) ‐ 182% 182% 29,528 ‐ FINES & FORFEITURES (2,000) (2,000) ‐ ‐ 0% 0% (2,000) ‐ USE OF MONEY&PROPRTY ‐ ‐ (443,193) ‐ ‐ ‐ 443,193 ‐ CHARGES FOR SERVICES (28,250,000) (28,250,000) (17,913,557) ‐ 63% 63% (10,336,443) ‐ REVENUE (28,288,000) (28,288,000) (18,422,278) ‐ 65% 65% (9,865,722) ‐ SALARIES AND WAGES 1,485,971 1,485,971 590,597 ‐ 40% 40% 895,375 22,611 [38] PYRLL/FRINGE BENEFIT 796,804 796,804 344,124 ‐ 43% 43% 452,680 ‐ PROF & ADMIN 10,844,657 13,533,140 5,327,452 5,712,341 82% 39% 2,493,347 1,000,000 [39] OTHER OPERATING 368,409 368,409 10,952 5,141 4% 3% 352,316 ‐ UTILITIES 1,417,049 1,417,049 696,928 ‐ 49% 49% 720,121 ‐ EQPT & CONTRACT SVCS 412,300 542,839 115,168 86,614 37% 21% 341,058 ‐ COST POOL 663,397 663,397 331,693 ‐ 50% 50% 331,704 ‐ ASSET/CAPITAL OUTLAY 47,005,000 57,722,936 6,376,522 5,869,865 21% 11% 45,476,549 91,018 [40] DEBT SVC EXPENDITURE 8,059,725 8,059,725 5,472,610 ‐ 68% 68% 2,587,115 ‐ EXPENDITURE 71,053,312 84,590,271 19,266,046 11,673,961 37% 23% 53,650,264 1,113,629 4005 MARINA
USE OF MONEY&PROPRTY ‐ ‐ (54,914) ‐ ‐ ‐ 54,914 ‐ RENTAL INCOME (450,000) (450,000) (214,028) ‐ 48% 48% (235,972) ‐ REVENUE (450,000) (450,000) (268,942) ‐ 60% 60% (181,058) ‐ PROF & ADMIN 924,842 924,842 3,126 1,404 0% 0% 920,312 ‐ DEBT SVC EXPENDITURE 206,815 206,815 206,815 ‐ 100% 100% ‐ ‐ OPER XFERS OUT 86,778 86,778 43,386 ‐ 50% 50% 43,392 ‐ EXPENDITURE 1,218,435 1,218,435 253,327 1,404 21% 21% 963,704 ‐ Notes:
[38] Position Reclass Project Manager I to Project Manager III [39] Veolia Additional Plant Maintenance
[40] Scada Upgrade Project
City of Richmond
FY2023‐24 Mid‐Year Report
Attachment 3 ‐ Non‐General Fund Revenue and Expenditure by Fund FUNDS ORIGINAL APPROP REVISED BUDGET YTD ACTUAL ENCUMB W/
ENCUMB
% USED
W/O
ENCUMB
% USED
AVAILABLE BUDGET ADJUSTMENTS NOTES
4006 STORMWATER
LICENSES,PRMITS&FEES (75,000) (75,000) (19,532) ‐ 26% 26% (55,468) ‐ FINES & FORFEITURES ‐ ‐ (500) ‐ ‐ ‐ 500 ‐ USE OF MONEY&PROPRTY ‐ ‐ (19,431) ‐ ‐ ‐ 19,431 ‐ CHARGES FOR SERVICES (1,930,300) (1,930,300) (1,117,381) ‐ 58% 58% (812,919) ‐ RENTAL INCOME (4,380) (4,380) (2,402) ‐ 55% 55% (1,979) ‐ INTERGOV STATE GRANT (1,341,278) (1,341,278) ‐ ‐ 0% 0% (1,341,278) ‐ REVENUE (3,350,958) (3,350,958) (1,159,245) ‐ 35% 35% (2,191,713) ‐ SALARIES AND WAGES 113,054 113,054 16,565 ‐ 15% 15% 96,489 ‐ PYRLL/FRINGE BENEFIT 70,192 70,192 9,337 ‐ 13% 13% 60,855 ‐ PROF & ADMIN 1,529,583 2,299,871 755,155 1,057,215 79% 33% 487,502 ‐ OTHER OPERATING 137,175 112,175 57,359 21,127 70% 51% 33,689 ‐ UTILITIES 40,000 40,000 9,846 ‐ 25% 25% 30,154 ‐ EQPT & CONTRACT SVCS ‐ 432,903 73,567 132,884 48% 17% 226,451 ‐ COST POOL 90,530 90,530 45,266 ‐ 50% 50% 45,264 ‐ ASSET/CAPITAL OUTLAY 1,341,278 3,151,494 968,254 2,200,568 101% 31% (17,327) ‐ EXPENDITURE 3,321,812 6,310,219 1,935,349 3,411,794 85% 31% 963,076 ‐ 4008 KCRT ‐ CABLE TELEVIS
LICENSES,PRMITS&FEES (1,250,000) (1,250,000) (217,731) ‐ 17% 17% (1,032,269) ‐ USE OF MONEY&PROPRTY ‐ ‐ (6,463) ‐ ‐ ‐ 6,463 ‐ REVENUE (1,250,000) (1,250,000) (224,194) ‐ 18% 18% (1,025,806) ‐ SALARIES AND WAGES 505,455 505,455 288,589 ‐ 57% 57% 216,866 ‐ PYRLL/FRINGE BENEFIT 340,880 340,880 174,831 ‐ 51% 51% 166,049 ‐ PROF & ADMIN 53,800 53,800 14,698 ‐ 27% 27% 39,102 ‐ OTHER OPERATING 37,721 37,721 26,376 ‐ 70% 70% 11,345 ‐ UTILITIES 5,727 5,727 1,793 3,434 91% 31% 500 ‐ PROVISN FOR INS LOSS 604 604 ‐ ‐ 0% 0% 604 ‐ COST POOL 221,506 221,506 110,752 ‐ 50% 50% 110,754 ‐ EXPENDITURE 1,165,693 1,165,693 617,039 3,434 53% 53% 545,221 ‐ 4201 RHA ‐CAPITAL FUND
INTERGOV FED GRANT (1,458,433) (1,458,433) (390,712) ‐ 27% 27% (1,067,721) ‐ REVENUE (1,458,433) (1,458,433) (390,712) ‐ 27% 27% (1,067,721) ‐ PROF & ADMIN 219,250 219,250 69,890 51,029 55% 32% 98,332 ‐ OTHER OPERATING 170,000 170,000 53,973 16,027 41% 32% 100,000 ‐ EQPT & CONTRACT SVCS 150,308 150,308 50,739 4,261 37% 34% 95,308 ‐ ASSET/CAPITAL OUTLAY 125,000 125,000 ‐ 25 0% 0% 124,975 ‐ GRANT EXPENDITURES 328,480 328,480 16,197 33,113 15% 5% 279,170 ‐ OPER XFERS OUT 465,395 465,395 390,712 ‐ 84% 84% 74,683 ‐ EXPENDITURE 1,458,433 1,458,433 581,511 104,454 47% 40% 772,468 ‐ 4401 RHA ‐HACIENDA
PROC FR SLE PROP (57,000) (57,000) ‐ ‐ 0% 0% (57,000) ‐ REVENUE (57,000) (57,000) ‐ ‐ 0% 0% (57,000) ‐
City of Richmond
FY2023‐24 Mid‐Year Report
Attachment 3 ‐ Non‐General Fund Revenue and Expenditure by Fund FUNDS ORIGINAL APPROP REVISED BUDGET YTD ACTUAL ENCUMB W/
ENCUMB
% USED
W/O
ENCUMB
% USED
AVAILABLE BUDGET ADJUSTMENTS NOTES
SALARIES AND WAGES 10,000 10,000 5,456 ‐ 55% 55% 4,544 ‐ PYRLL/FRINGE BENEFIT 5,000 5,000 3,212 ‐ 64% 64% 1,788 ‐ OTHER OPERATING 5,000 5,000 12 ‐ 0% 0% 4,988 ‐ UTILITIES 1,000 1,000 ‐ ‐ 0% 0% 1,000 ‐ EQPT & CONTRACT SVCS 36,000 36,000 ‐ ‐ 0% 0% 36,000 ‐ EXPENDITURE 57,000 57,000 8,679 ‐ 15% 15% 48,321 ‐ 4404 RHA ‐NEVIN PLAZA
OTHER REVENUE ‐ ‐ (465) ‐ ‐ ‐ 465 ‐ RENTAL INCOME ‐ ‐ 11,157 ‐ ‐ ‐ (11,157) ‐ INTERGOV FED GRANT (535,198) (535,198) (303,558) ‐ 57% 57% (231,640) (20,797) [41] REVENUE (535,198) (535,198) (292,866) ‐ 55% 55% (242,332) (20,797) SALARIES AND WAGES 22,076 22,076 56,927 ‐ 258% 258% (34,851) 4,334 [42] PYRLL/FRINGE BENEFIT 13,985 13,985 32,159 ‐ 230% 230% (18,174) ‐ PROF & ADMIN 56,950 53,267 28,315 12,311 76% 53% 12,642 ‐ OTHER OPERATING 2,300 4,667 3,401 610 86% 73% 656 ‐ UTILITIES 10,000 5,808 1,793 ‐ 31% 31% 4,015 ‐ EQPT & CONTRACT SVCS ‐ 5,508 3,682 1 67% 67% 1,825 ‐ COST POOL ‐ ‐ 39,440 ‐ ‐ ‐ (39,440) ‐ OPER XFERS OUT 429,887 429,887 ‐ ‐ 0% 0% 429,887 ‐ EXPENDITURE 535,198 535,198 165,717 12,922 33% 31% 356,559 4,334 4405 RHA ‐NYSTROM VILLAGE
USE OF MONEY&PROPRTY ‐ ‐ (22) ‐ ‐ ‐ 22 ‐ OTHER REVENUE (6,200) (6,200) (24,600) ‐ 397% 397% 18,400 (30,600) [43] RENTAL INCOME (250,000) (250,000) (138,935) ‐ 56% 56% (111,065) (27,868) [44] INTERGOV FED GRANT (499,194) (499,194) (275,927) ‐ 55% 55% (223,267) (7,938) [45] OPER XFERS IN (915,101) (915,101) (279,080) ‐ 30% 30% (636,021) ‐ REVENUE (1,670,495) (1,670,495) (718,563) ‐ 43% 43% (951,932) (66,406) SALARIES AND WAGES 551,183 551,183 255,118 ‐ 46% 46% 296,065 11,166 [46] PYRLL/FRINGE BENEFIT 433,916 433,916 168,321 ‐ 39% 39% 265,595 ‐ PROF & ADMIN 173,060 168,860 103,454 21,522 74% 61% 43,885 110,000 [47] OTHER OPERATING 106,595 110,795 103,089 1,907 95% 93% 5,798 66,000 [48] UTILITIES 195,600 195,600 93,096 ‐ 48% 48% 102,504 ‐ EQPT & CONTRACT SVCS 143,440 143,440 35,934 53,326 62% 25% 54,180 23,800 [49] PROVISN FOR INS LOSS 35,860 35,860 20,866 484 60% 58% 14,510 ‐ COST POOL 30,841 30,841 20,591 ‐ 67% 67% 10,250 31,568 [50] EXPENDITURE 1,670,495 1,670,495 800,469 77,239 53% 48% 792,786 242,534 Notes:
[41][45]RHA Operating Subsidy [49] Grounds and Landscaping Maintenance [42][46] Overtime and Standby Pay [50] Cost Allocation Plan Adjustment [43] Repayment Agreements
[44]Tenant Rent
[47] Part‐Time Temps and Legal Costs
[48] Equipment Rental, Tools and Supplies
City of Richmond
FY2023‐24 Mid‐Year Report
Attachment 3 ‐ Non‐General Fund Revenue and Expenditure by Fund FUNDS ORIGINAL APPROP REVISED BUDGET YTD ACTUAL ENCUMB W/
ENCUMB
% USED
W/O
ENCUMB
% USED
AVAILABLE BUDGET ADJUSTMENTS NOTES
4406 RHA ‐RICHMOND VILLAGE ONE
INTERGOV FED GRANT (283,575) (283,575) (154,863) ‐ 55% 55% (128,712) 45,745 [51] REVENUE (283,575) (283,575) (154,863) ‐ 55% 55% (128,712) 45,745 SALARIES AND WAGES 7,473 7,473 ‐ ‐ 0% 0% 7,473 ‐ PYRLL/FRINGE BENEFIT 3,496 3,496 ‐ ‐ 0% 0% 3,496 ‐ OTHER OPERATING ‐ 209 208 1 100% 100% 0 ‐ GRANT EXPENDITURES 272,606 272,397 154,863 ‐ 57% 57% 117,534 (45,745) [52] EXPENDITURE 283,575 283,575 155,071 1 55% 55% 128,503 (45,745) 4407 RHA ‐RICHMOND VILLAGE TWO
INTERGOV FED GRANT (167,190) (167,190) (91,304) ‐ 55% 55% (75,886) 15,787 [53] REVENUE (167,190) (167,190) (91,304) ‐ 55% 55% (75,886) 15,787 GRANT EXPENDITURES 167,190 167,190 91,304 ‐ 55% 55% 75,886 (15,787) [54] EXPENDITURE 167,190 167,190 91,304 ‐ 55% 55% 75,886 (15,787) 4408 RHA ‐RICHMOND VILLAGE THREE
INTERGOV FED GRANT (150,234) (150,234) (82,044) ‐ 55% 55% (68,190) 44,138 [55] REVENUE (150,234) (150,234) (82,044) ‐ 55% 55% (68,190) 44,138 GRANT EXPENDITURES 150,234 150,234 82,044 ‐ 55% 55% 68,190 (44,138) [56] EXPENDITURE 150,234 150,234 82,044 ‐ 55% 55% 68,190 (44,138) 4501 RHA ‐CENTRAL OFFICE COST CNTR
LICENSES,PRMITS&FEES ‐ ‐ (25,000) ‐ ‐ ‐ 25,000 ‐ USE OF MONEY&PROPRTY ‐ ‐ (6) ‐ ‐ ‐ 6 ‐ OPER XFERS IN (1,241,263) (1,241,263) (111,632) ‐ 9% 9% (1,129,631) ‐ REVENUE (1,241,263) (1,241,263) (136,638) ‐ 11% 11% (1,104,625) ‐ SALARIES AND WAGES 22,075 22,075 10,478 ‐ 47% 47% 11,597 ‐ PYRLL/FRINGE BENEFIT 64,453 64,453 30,593 ‐ 47% 47% 33,860 ‐ PROF & ADMIN 1,138,820 1,138,820 ‐ ‐ 0% 0% 1,138,820 ‐ OTHER OPERATING ‐ ‐ 1,781 ‐ ‐ ‐ (1,781) ‐ UTILITIES ‐ ‐ 3,432 ‐ ‐ ‐ (3,432) ‐ COST POOL 15,915 15,915 10,186 ‐ 64% 64% 5,729 44,873 [57] EXPENDITURE 1,241,263 1,241,263 56,470 ‐ 5% 5% 1,184,793 44,873 Notes:
[51][53][55] RHA Operating Subsidy
[52][54][56] RHA Operating Expenditure
[57] Cost Allocation Plan Adjustment