February 27, 2024
Police Department
DATE: February 27, 2024
TO: Mayor Martinez and Members of the City Council
FROM:
Bisa French, Chief of Police
Subject:
One Year Extension of Piggybacked Enterprise Holdings
Incorporated Agreement
FINANCIAL IMPACT: An estimated expense of $180,000 is partially budgeted in the approved Fiscal Year 2023-2024 approved budget,
and the remaining expense will be budgeted for
appropriately in the Fiscal Year 2024-2025 – account
string 01191021-400304.
PREVIOUS COUNCIL
ACTION:
October 19, 2021
STATEMENT OF THE
ISSUE:
Richmond PD staff has used Enterprise Holdings
Incorporated Rent-a-Car service since 2016 for
numerous undercover investigations. This partnership
has been instrumental in protecting our officers from
being identified, thereby safeguarding their safety and upholding the integrity of our investigations. In order to continue with the agreement, staff is requesting
additional funding for a one-year extension.
RECOMMENDED ACTION:
AUTHORIZE the Richmond Police Department to utilize
its first, of two, one-year extensions with the State of California rental vehicle program to continue securing
unmarked police vehicles with Enterprise Holdings
Incorporated, extending the agreement from July 1, 2024, to June 30, 2025; and APPROVE additional funding in an
amount not to exceed $180,000, in accordance with the
State of California’s Department of General Services
Standard Agreement — Police Department (Chief Bisa
French 510-621-1802).
AGENDA
REPORT
February 27, 2024
DISCUSSION:
The Richmond Police Department consistently requires a diverse array of vehicles for undercover operations. Given the inherent risks involved, maintaining anonymity regarding the operators or owners of these vehicles is critical for officer safety. To uphold this anonymity, we prioritize the availability of a wide variety of vehicles, spanning different makes, brands, and models. It's imperative that these vehicles are not only mechanically sound and reliable but also easily exchangeable with little to no notice to meet the dynamic needs of undercover work.
The State of California establishes multiple award contracts (CMAS) for products and services based on an existing Federal GSA multiple award schedule. The State of California Department of General Services has established a standard agreement with Enterprise Holdings Incorporated for car rental (Rent-a-Car) services. The standard agreement includes unlimited mileage and vehicle exchange, no cost maintenance/ service, and a $300,000 no-fault insurance policy. Enterprise Holdings Incorporated agrees to offer the rates and terms of the State contract to approved local agencies.
On October 19, 2021, the City Council approved the Richmond Police Department to participate in this program with two additional one-year renewal options. Pursuant to the City of Richmond Piggyback Procurement Policy, the Purchasing Manager has reviewed the CMAS contract and has determined that utilizing the CMAS contract is in the City’s best interest.
DOCUMENTS ATTACHED:
Attachment 1 – Dept. of Gen. Serv. Standard Agreement 5209924 Attachment 2 – RFP_DEPT. GENERAL SERVICES