February 27, 2024
Public Works
DATE: February 27, 2024
TO: Mayor Martinez and Members of the City Council
FROM:
Daniel Chavarria, PE, Director of Public Works
Robert Armijo, PE, Deputy Director of Public Works/ City Engineer
Josef Munoz, Capital Projects Manager
Subject:
Second Contract Amendment with Fehr & Peers for On-
Call Design Services
FINANCIAL IMPACT: Funding for this contract is provided from grant funds, Gas Tax, Measure J, and existing budget with no impact
to the General Fund. Currently, the on-call contract is being budgeted through a variety of CIP projects [i.e., Traffic Safety Improvement project using 20236031-
400653-01B02 (Measure J Fund), Traffic Calming Project
20136031-400645-23035 (General Capital Fund), or
Traffic Calming Project using 20236031-400645-23035
(Measure J Fund)].
PREVIOUS COUNCIL
ACTION:
Contract approved on June 30, 2020.
STATEMENT OF THE
ISSUE:
City staff is recommending City Council approval for an on-call contract amendment for design services with Fehr & Peers. Proposed increase is consistent with
transportation engineering costs.
RECOMMENDED ACTION:
APPROVE a second contract amendment with Fehr &
Peers in the amount of $450,000, for a new total not-to- exceed amount of $900,000, to continue providing on-call professional design services for a variety of capital
projects – Public Works Department (Daniel Chavarria
510-620-5478/Josef Munoz 510-620-6671).
AGENDA
REPORT
February 27, 2024
DISCUSSION:
On May 1, 2020, the City issued a Request for Proposals (RFP) for on-call transportation engineering services through the City's Bids Online procurement system.
On May 22, 2020, the City received offers from thirteen (13) firms, which were then assessed by a panel made up of City staff members.
The review evaluation criteria included project comprehension, technical approach, resource allocation, project team experience, professional background and expertise in the area, multi-department and agency coordination, and compliance with City ordinances. In accordance with the City's Business Opportunity Ordinance (16-12, N.S.), incentive points were distributed to Richmond enterprises and firms that subcontracted with Richmond firms.
On June 30, 2020, City Council approved the on-call transportation contracts with six top firms, including Fehr & Peers. These contracts spanned a three-year term, with the option to extend the term for two additional years. The contracts had an original contract limit of $450,000 with a term from July 1, 2020 to June 30, 2023. Subsequently, the City Manager approved first amendments to the contracts on June 30, 2023, extending the term of each contract for an additional two years until June 30, 2025.
Fehr & Peers is a highly competent consulting firm that has provided the City of Richmond with engineering design services as needed. They have been involved in a wide array of projects requiring engineering design services, including traffic signal design, upgrades for bicycle and pedestrian infrastructure, railroad crossings, traffic safety improvements, traffic calming initiatives, and grant-related projects.
City staff aims to continue providing design services for the City of Richmond by retaining the professional services of Fehr & Peers. Staff proposes to continue issuing work authorizations for capital projects, programs, and grants under Fehr & Peers’ on- call transportation contract. As a result, City staff recommends an increase in the contract amount by$450,000, bringing the total not-to-exceed amount to $900,000 for the remainder of their contract.
DOCUMENTS ATTACHED:
Attachment 1 – Resolution XX-24 On-Call Transportation Amendment Attachment 2 – Fehr and Peers 5258 Original FE
Attachment 3 – Fehr and Peers 5258 Amendment 1 FE
Attachment 4 – Fehr and Peers 5258 Amendment 2_Rev_2_12_24