March 19, 2024
Fire Department
DATE: March 19, 2024
TO: Mayor Martinez and Members of the City Council
FROM:
Michael E. Smith, Interim Fire Chief
Aaron Osorio, Deputy Fire Chief
Subject:
Approve a Standing Purchase Order with Municipal
Emergency Services (MES) to Purchase Firefighting
Equipment and Personal Protective Equipment
FINANCIAL IMPACT: Expenditures would be spread out over two budget cycles and will come from multiple account strings
(01204022-400382; 01204022-400384). Funding for
Fiscal Year 2023-24 is included in the Fire Department
budget.
PREVIOUS COUNCIL
ACTION:
N/A
STATEMENT OF THE
ISSUE:
The Fire Department is seeking approval to establish a
standing purchase order with MES to provide firefighting equipment and personal protective equipment.
RECOMMENDED ACTION:
APPROVE two standing purchase orders with Municipal
Emergency Services (MES) in a total amount not to
exceed $400,000 using: (a) RFP 1910/Contract #
PS20040 Master Price Agreement publicly solicited by
National Purchasing Partners, Government Division, to
purchase firefighting equipment in an amount not to
exceed $200,000, for a two-year term ending March 23,
2026, with a two-year extension option not to exceed an additional $200,000 for the extended term; and (b) using AGENDA
REPORT
March 19, 2024
RFP 1915/Contract # PS20070 Master Price Agreement
to purchase firefighter personal protective equipment in an amount not to exceed $200,000, for a two-year term
ending March 23, 2026, with a two-year extension option not to exceed an additional $200,000 for the extended
term – Fire Department (Interim Fire Chief Michael E.
Smith 510-307-8041/Aaron Osorio 510-307-8021).
DISCUSSION:
Staff is recommending approval of a standing purchase order with Municipal Emergency Services (MES) based on the Master Price Agreement between the vendor and League of Oregon Cities (“LOC”), entered into in March 2020 and valid through 2026. LOC issued a competitive solicitation for fire, rescue, safety, and emergency products and services, as the lead public agency through National Purchasing Partners (“NPP”), Government Division, a national cooperative procurement organization. This purchase is in compliance with the Richmond Municipal Code Section 2.52.328, Cooperative Procurement, which allows for the City of Richmond to use cooperative solicitations if it is in the best interest of the City.
The City of Richmond’s utilization of the Master Price Agreement through NPP eliminates the cost associated with obtaining multiple solicitations throughout the year and reduces the lead-time in obtaining crucial equipment. Similarly, it is time consuming and costly to issue a competitive solicitation for firefighting equipment and personal protective equipment each time a purchase needs to be made. The current Master Price Agreement remains active and is valid for the City’s utilization. If MES extends the Master Price Agreement past 2026, the Fire Department wants the ability to exercise the option years.
The amount of the purchase order is estimated from data on the life cycle for replacement of existing equipment and projected needs for equipping new firefighters.
DOCUMENTS ATTACHED:
Attachment 1 – MES (Firefighter Equipment) Piggyback Justification Form Attachment 2 – MES (Personal Protective Equipment) Piggyback Justification Form