6. Overtime Report ( All Funds ) ( January 2024)
PERIOD 7, JANUARY 2024
58% Threshold
ORIGINAL
BUDGET TRANSFERS REVISED
BUDGET
YTD
EXPENDED
AVAILABLE
BUDGET
PCT
GENERAL FUND (summary)
400031 OVERTIME/General 1,725,650 9,836 1,735,486 1,237,350 498,135 71% 400032 OVERTIME/Sworn 9,282,969 - 9,282,969 6,502,730 2,780,239 70% TOTAL GENERAL FUND 11,008,619 9,836 11,018,455 7,740,081 3,278,374 70% Overtime By Department
CITY CLERK
Administration 20,000 20,000 12,836 7,164 64% Two staff required for every council meeting - three staff required while the city clerk was out on leave 9-1-23 to 10-31-23
COMMUNITY DEVELOPMENT
General Plan Code Enforcement 20,000 20,000 3,007 16,993 15%
FINANCE -
Administration - - 16 (16) Short-staffed. A budget transfer will be completed.
General Accounting - - 1,321 (1,321) - Short-staffed. A budget transfer will be completed.
Payroll - - 51,294 (51,294) - Short-staffed. Budget will be added at mid-year.
Treasury/Cash Management - - - Accounts Payable 600 600 551 49 92% Short-staffed.
Revenue Collection 5,000 5,000 4,192 808 84% Short-staffed.
TOTAL FINANCE 5,600 - 5,600 57,374 (51,774) 1025%
HUMAN RESOURCES
Administration - - 386 (386) - A budget transfer will be done to cover the actual.
POLICE
Administration 490,227 490,227 271,455 218,772 55% CAD Dispatch System 680,625 680,625 450,839 229,786 66% New hire training RM System 4,000 4,000 782 3,218 20% Parking Enforcement 6,000 6,000 1,594 4,406 27% Sworn Administration 4,800,000 4,800,000 3,767,393 1,032,607 78% Short-staffed, and events have continued to pick-up post-pandemic.
TOTAL POLICE 5,980,852 - 5,980,852 4,492,063 1,488,789 75% FIRE
Administration 2,000 2,000 - 2,000 0% Suppression - - 64,282 (64,282) - 7 Personnel's OT is being charged to general OT object (400031) instead of sworn OT (400032). Contacted payroll to correct the account string.
6. Overtime Report ( All Funds ) ( January 2024)
58% Threshold
ORIGINAL
BUDGET TRANSFERS REVISED
BUDGET
YTD
EXPENDED
AVAILABLE
BUDGET
PCT
Sworn Suppression 4,453,872 4,453,872 2,707,835 1,746,037 61% Vacancies, injury leave, vacation and comp time off Sworn Prevention 29,097 29,097 11,399 17,698 39% Sworn Prv-Chvrn Insp - 535 Sworn Training - 15,569 (15,569) - 1 Battalion Chief's OT is being charged to Training instead of Suppression.
Contacted payroll to correct the account string.
TOTAL FIRE 4,486,969 - 4,486,969 2,799,620 1,687,884 62%
PUBLIC WORKS & ENGINEERING SVCS
Facility Maintenance Administration - - 118 (118) A budget transfer will be done to cover the actual.
Stationary Engineers 10,000 10,000 6,298 3,702 63% Stationary Engineers had after hours calls Building Services 3,000 3,000 2,757 243 92% Utility Sections 132,000 132,000 104,435 27,565 79% Weekend cleaning of the Aquatic centers, stripping and waxing of floors at community centers.
Electric 25,000 25,000 15,500 9,500 62% After hours emergency calls.
Parks & Landscape Admin 200,000 200,000 156,341 43,659 78% Tree work and extensive weed abatement in various locations that are open spaces and busy roadways.
Streets Administration 36,000 (30,000) 6,000 49 5,951 1% Street Sweeping 1,100 - 1,100 189 911 17% Pavement Maintenance 41,447 10,000 51,447 15,905 35,542 31% Traffic Signs & Lines 4,885 20,000 24,885 10,270 14,615 41% Equipment Services 8,000 - 8,000 16,590 (8,590) 207% To catch up on outstanding work, clerical and maintenance.
Abatement Services 27,000 - 27,000 22,183 4,817 82% Abatement staff had Dumpster Day work on the 15th, 22nd and 29th TOTAL PUBLIC WORKS 488,432 - 488,432 350,635 137,797 72%
LIBRARY
Library Administration - 6,000 6,000 5,180 820 86% Admin support fo Deputy City Manager, Library Commission, and staffing shortages.
COMMUNITY SERVICES
Recreation Services/Cities of Service - - 23 (23) - Tool Lending Library OT Recreation Administration - 500 500 1,351 (851) - Administrative staff were tabling at several weekend and evening events in July.
Booker T Center 250 - 250 124 126 50% Nevin Center 1,000 864 1,864 1,864 - 100% Short-staffed during summer camp Shields Reid 37 - 37 161 (123) 429% Short staffed during summer camp Recreation Complex 1,000 - 1,000 969 31 97% Short-staffed.
Parchester Center 200 250 450 733 (283) 163% Short-staffed.
May Valley Center - - - 1,616 (1,616) - Short-staffed.
Recreation DPRC 500 250 750 369 381 49% Senior Center 300 - 300 - 300 0% Senior Center Annex 250 - 250 155 95 62% Staff participated in fireworks events.
Aquatics 2,028 972 3,000 4,564 (1,564) 152% Short-staffed.
Convention Center - - - 3,384 (3,384) 100% Increased rentals required staff overtime
6. Overtime Report ( All Funds ) ( January 2024)
58% Threshold
ORIGINAL
BUDGET TRANSFERS REVISED
BUDGET
YTD
EXPENDED
AVAILABLE
BUDGET
PCT
Plunge 2,200 1,000 3,200 3,668 (468) 115% Short-staffed.
TOTAL COMMUNITY SERVICES 7,766 3,836 11,602 18,981 (7,379) 164%
ECONOMIC DEVELOPMENT PROGRAM
Administration 1,000 1,000 - 1,000 0% TOTAL GENERAL FUND 11,010,619 9,836 11,020,454 7,740,081 3,280,908 70%
NON-GENERAL FUND
Overtime By Fund
1012 HILLTOP LANDSCAPE MAINT DIST 20,000 - 20,000 20,513 (513) 103% The Hilltop crew completed weed abatement around the lake and High Fire Zones
1015 MARINA BAY LNDSCP & LIGHT DIST 25,300 - 25,300 17,436 7,864 69% The Marina crew overtime was for the July 3rd and tree trimming/weed abatement
1018 RENT CONTROL 2,500 - 2,500 285 2,215 11% 1050 CR-PLANNING & BUILDING 9,500 - 9,500 - 9,500 0% 1055 ENCROACHMENT SVCS 8,000 - 8,000 11,698 (3,698) 146% To inspect services completed by PG&E and it corresponds with a permit and the funds should go back to that line
4003 WASTEWATER ADMINISTRATION - 8,595 (8,595) 4003 WASTEWATER PRE-TREATMENT 7,500 - 7,500 4,539 2,961 61% Admin staff worked overtime providing support to Department assisting with reconciling invoices, contracts, etc. in preparation of year-end close 4404 RHA-NEVIN PLAZA - - - 2,156 (2,156) - On-call services from tenants after hours and weekends. 4405 RHA-NYSTROM VILLAGE - - - 3,127 (3,127) - On-call services from tenants after hours and weekends. 5001 INSURANCE RESERVES - - - 285 (285) - TOTAL NON-GENERAL FUNDS 72,800 - 72,800 68,634 4,166 94%